HomeMy WebLinkAbout124503 SAGE TELECOMMUNICATIONS CORP - CONTRACT - RFP - P1133 LP ELECTRICAL SERVICES UNDERGROUND PROGRAMSERVICES AGREEMENT
WORK ORDER TYPE
THIS AGREEMENT made and entered into the day and year set forth below, by and between THE
CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred to as the
"City"and Sage Telecommunications Corporation hereinafter referred to as "Service Provider".
W ITNESSETH:
In consideration of the mutual covenants and obligations herein expressed, it is agreed by and
between the parties hereto as follows:
1. Services to be Performed.
a. This Agreement shall constitute the basic agreement between the parties for services for
P1133 LP Electrical Services Underground Program. The conditions set forth herein shall apply to
all services performed by the Service Provider on behalf of the City and particularly described in
Work Orders agreed upon in writing by the parties from time to time. Such Work Orders, a sample
of which is attached hereto as Exhibit "A", consisting of one (1) page and incorporated herein by this
reference, shall include a description of the services to be performed, the location and time for
performance, the amount of payment, any materials to be supplied by the City and any other special
circumstances relating to the performance of services. The only services authorized under this
agreement are those which are performed after receipt of such Work Order, except in emergency
circumstances where oral work requests maybe issued. Oral requests for emergency actions will
be confirmed by issuance of a written Work Order within two (2) working days.
b. The City may, at any time during the term of a particular Work Order and without
invalidating the Agreement, make changes within the general scope of the particular services
assigned and the Service Provider agrees to perform such changed services.
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EXHIBIT A
WORK ORDER FORM
PURSUANT TO AN AGREEMENT BETWEEN
THE CITY OF FORT COLLINS
AND
DATED:
Work Order Number:
Purchase Order Number:
Project Title:
Commencement Date:
Completion Date:
Maximum Fee:
Project Description:
Scope of Services:
Service Provider agrees to perform the services
identified above and on the attached forms in
accordance with the terms and conditions
contained herein and in the Services Agreement
between the parties. In the event of a conflict
between or ambiguity in the terms of the Services
Agreement and this work order (including the
attached forms) the Services Agreement shall
control.
The attached forms consisting of (_) pages
are hereby accepted and incorporated herein by
this reference, and Notice to Proceed is hereby
give.
CC: Purchasing
Service Provider:
City of Fort Collins:
Submitted by:
Date:
Project Manager
Date:
Reviewed By:
Electric Field Service Manager
Date:
Approved by:
Director of Purchasing and Risk Management
(if over $60,000.00)
Date:
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EXHIBIT B
Bid Cost Schedule Form
time coat for _each work order)
i rencning 4l enf;hinq, Consfr% w of trf noh nq in LNare OrOund,
placement of 3 cables or :s conduits or any combinati-,n of 3,
bacltfill and compaction, all associated -site cleanup, and
pmparation for surface re-stera lon. Typical installa ran i; on Z'
continuotas conduit or 410 triolex for electric.
Directional Boring (boring consisis of b�rriatt, €n a reragu �a
back, reaming., nulling direct burled cables or (;,onduits, all
acsociaied site clearru _grad preparation for st;riar recto
—cable-of Dire t t rti' 1 1?(i triolnx. 4ltl ti9silart arr k 1) r 1rn, 1
1.4„ (yosUfppt) S 9.50
{cgstftoot., y2,00
.4' 1' $14'00
t't3-2' (ct�sf #reef"r 1 rJ1 t
c.Onouat, riexibte W@Ck Migh censity polyeth+flone (PE3408
HDPP) with three reel stripes arid sequentiali footage Marking,
- LIP to 4€' dlarneter
Potholing (manual excavattor• as ri c-ded to lc ate ex-lstirrg ----
utilities and prevent dan'iage from. constjuc[i()n actk(itios, Surface
ro atoration iar any pubk street Arould have to be deternflned fear
each- specific Iocatian based on, Cib, Street Doprartmerl
1
111,9 4fl",U +At11r.1 $P;:usvtigUare IUS]th_
concrete surfaoD fcost,4_ubic footl
S"tw !� CIO
of t�� �' tral tk sirt l��cu�_�ca�lYc�l�ty
ian A"thick- sinqEe Gts><imstlf2g_
Crn-r l�aalling {l,pis:afly �atyr�
iak • uFl7 to t'i" aliaar�rter i c:��t.,'ttsSfeY
Installtnq 8au1b$t3rf'aco vjolts (excavate hole, p a , v7:t It, ren�Ee
conduits andiof "Able Into vault, lzaAzidlil around 'vault, restore
Install vault w tth dimensions of 12" wide by 1$" lc-nr� by
E,IZG"B" - IraStall vault with dimensions �r'eater than 12'" IAde fey
1W IQD9 by 18" dGeP but Less than 5"'"+side by 25" Ion i by 18"
,mS 50.00
Size C" a Install vault with dImenslons groator than 15" wide IYY _.__..
25'° long by fib" deep but less than 25" wide by 37" fona3 by 18"
Ise rastalt vault with dimensions greater tliarn 2 a" owide by
37" long by 18" deep but less tsan 37" 1xide by 49" Fang by 30" i
d e a 0 fco";tbrnLdtIt ca xti r� I
abet U, - 10,ik l'IB'VUU1L WIM G1MOn'.3IC)11'S great'ar man Jr wic
49" lang by 30" deep but Koss than 49"" wide by 97" long by
d 0 o n fC'..rmc,fN,i I11t'I =
EXHIBIT C
INSURANCE REQUIREMENTS
1. The Service Provider will provide, from insurance companies acceptable to the City, the
insurance coverage designated hereinafter and pay all costs. Before commencing work under this
bid, the Service Provider shall furnish the City with certificates of insurance showing the type,
amount, class of operations covered, effective dates and date of expiration of policies, and
containing substantially the following statement:
"The insurance evidenced by this Certificate will not be cancelled or materially altered, except after
ten (10) days written notice has been received by the City of Fort Collins."
In case of the breach of any provision of the Insurance Requirements, the City, at its option, may
take out and maintain, at the expense of the Service Provider, such insurance as the City may deem
proper and may deduct the cost of such insurance from any monies which may be due or become
due the Service Provider under this Agreement. The City, its officers, agents and employees shall
be named as additional insureds on the Service Provider's general liability and automobile liability
insurance policies for any claims arising out of work performed under this Agreement.
2. Insurance coverages shall be as follows
A. Workers' Compensation & Employer's Liability. The Service Provider shall
maintain during the life of this Agreement for all of the Service Provider's employees
engaged in work performed under this agreement:
Workers' Compensation insurance with statutory limits as required by
Colorado law.
2. Employer's Liability insurance with limits of $100,000 per accident,
$500,000 disease aggregate, and $100,000 disease each employee.
B. Commercial General & Vehicle Liability. The Service Provider shall maintain
during the life of this Agreement such commercial general liability and automobile
liability insurance as will provide coverage for damage claims of personal injury,
including accidental death, as well as for claims for property damage, which may
arise directly or indirectly from the performance of work under this Agreement.
Coverage for property damage shall be on a "broad form" basis. The amount of
insurance for each coverage, Commercial General and Vehicle, shall not be less
than $500,000 combined single limits for bodily injury and property damage.
In the event any work is performed by a subcontractor, the Service Provider shall be responsible for
any liability directly or indirectly arising out of the work performed under this Agreement by a
subcontractor, which liability is not covered by the subcontractor's insurance.
2. Changes in the Work. The City reserves the right to independently bid any services
rather than issuing work to the Service Provider pursuant to this Agreement. Nothing within this
Agreement shall obligate the City to have any particular service performed by the Service Provider.
3. Time of Commencement and Completion of Services The services to be performed
pursuant to this Agreement shall be initiated as specified by each written Work Order or oral
emergency service request. Oral emergency service requests will be acted upon without waiting for
a written Work Order. Time is of the essence.
4. Contract Period, This Agreement shall commence September 1, 2008 and shall
continue in full force and effect until August 31, 2009, unless sooner terminated as herein provided.
In addition, at the option of the City, the Agreement may be extended for additional one year periods
not to exceed four (4) additional one year periods. Renewals and pricing changes shall be
negotiated by and agreed to by both parties. The Denver Boulder Greeley CPIU published by the
Colorado State Planning and Budget Office will be used as a guide. Written notice of renewal shall
be provided to the Service Provider and mailed no later than 90 days prior to contract end.
5. Delay. If either party is prevented in whole or in part from performing its obligations
by unforeseeable causes beyond its reasonable control and without is fault or negligence, then the
party so prevented shall be excused from whatever performance is prevented by such cause. To
the extent that the performance is actually prevented, the Service Provider must provide written
notice to the City of such condition within fifteen (15) days from the onset of such condition.
6. Early Termination by City/Notices Notwithstanding the time periods contained
herein, the City may terminate this Agreement at any time without cause by providing written notice
of termination to the Service Provider. Such notice shall be mailed at least fifteen (15) days prior to
the termination date contained in said notice unless otherwise agreed in writing by the parties. All
notices provided under this Agreement shall be effective when mailed, postage prepaid and sent to
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the following address:
City
City of Fort Collins
Attn: Opal Dick
PO Box 580
Fort Collins, CO 80522
Service Provider
Sage Telecommunications Corporation
Attn: Roger Hoaglund
5790 Eudora Street
Commerce City, CO 80022
In the event of early termination by the City, the Service Provider shall be paid for services rendered
to the termination date, subject only to the satisfactory performance of the Service Provider's
obligations under this Agreement. Such payment shall be the Service Provider's sole right and
remedy for such termination.
7. Contract Sum. This is an open-end indefinite quantity Agreement with no fixed price.
The actual amount of work to be performed will be stated on the individual Work Orders. The City
makes no guarantee as to the number of Work Orders that may be issued or the actual amount of
services which will in fact be requested.
8. Payments.
a. The City agrees to pay and the Service Provider agrees to accept as full payment
for all work done and all materials furnished and for all costs and expenses incurred in performance
of the work the sums set forth for the hourly labor rate and material costs, with markups, stated
within the Bid Cost Schedule Form, attached hereto as Exhibit "B", consisting of two (2) pages, and
incorporated herein by this reference. Payment shall be made by the City only upon acceptance of
the work by the City and upon the Service Provider furnishing satisfactory evidence of payment of all
wages, taxes, supplies and materials, and other costs incurred in connection with the performance
of such work.
9. Liquidated Damages. City and Service Provider recognize that time is of the essence
of this Agreement and that City will suffer financial loss if the Work is not completed
Utility SA WO rev07/08
within the times specified in the work order, plus any extensions thereof allowed in accordance with
Article 12 of the General conditions. They also recognize the delays, expenses and difficulties
involved in proving in a legal proceeding the actual loss suffered by City if the Work is not completed
on time. Accordingly instead of requiring any such proof, City and Service Provider agree that as
liquidated damages for delay (but not as penalty) Service Provider shall pay City the amount set
forth in each Work Order.
10. City Representative, The City's representative will be shown on the specific Work
Order and shall make, within the scope of his or her authority, all necessary and proper decisions
with reference to the work requested. All requests concerning this Agreement shall be directed to
the City Representative.
11. Independent Contractor. It is agreed that in the performance of any services
hereunder, the Service Provider is an independent contractor responsible to the City only as to the
results to be obtained in the particular work assignment and to the extend that the work shall be
done in accordance with the terms, plans and specifications furnished by the City.
12. Personal Services. It is understood that the City enters into the Agreement based on
the special abilities of the Service Provider and that this Agreement shall be considered as an
agreement for personal services. Accordingly, the Service Provider shall neither assign any
responsibilities nor delegate any duties arising under the Agreement without the prior written
consent of the city.
13. Acceptance Not Waiver. The City's approval or acceptance of, or payment for any of
the services shall not be construed to operate as a waiver of any rights under the Agreement or of
any cause of action arising out of the performance of this Agreement.
14. Warranty.
a. Service Provider warrants that all work performed hereunder shall be performed with
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the highest degree of competence and care in accordance with accepted standards for work of a
similar nature.
b. Unless otherwise provided in the Agreement, all materials and equipment
incorporated into any work shall be new and, where not specified, of the most suitable grade of their
respective kinds for their intended use, and all workmanship shall be acceptable to City.
C. Service Provider warrants all equipment, materials, labor and other work, provided
under this Agreement, except City -furnished materials, equipment and labor, against defects and
nonconformances in design, materials and workmanship/workwomanship for a period beginning
with the start of the work and ending twelve (12) months from and after final acceptance under the
Agreement, regardless whether the same were furnished or performed by Service Provider or by
any of its subcontractors of any tier. Upon receipt of written notice from City of any such defect or
nonconformances, the affected item or part thereof shall be redesigned, repaired or replaced by
Service Provider in a manner and at a time acceptable to City.
15. Default. Each and every term and condition hereof shall be deemed to be a material
element of this Agreement. In the event either party should fail or refuse to perform according to the
terms of this agreement, such party may be declared in default thereof.
16. Remedies. In the event a party has been declared in default, such defaulting party
shall be allowed a period often (10) days within which to cure said default. In the event the default
remains uncorrected, the party declaring default may elect to (a) terminate the Agreement and seek
damages; (b) treat the Agreement as continuing and require specific performance; or (c) avail
himself of any other remedy at law or equity. If the non -defaulting party commences legal or
equitable actions against the defaulting party, the defaulting party shall be liable to the non -
defaulting party for the non -defaulting party's reasonable attorney fees and costs incurred because
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of the default.
17. BindingEffect. ffect. This writing, together with the exhibits hereto, constitutes the entire
agreement between the parties and shall be binding upon said parties, their officers, employees,
agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal
representative, successors and assigns of said parties.
18. Indemnity/Insurance.
a. The Service Provider agrees to indemnify and save harmless the City, its officers, agents
and employees against and from any and all actions, suits, claims, demands or liability of any
character whatsoever, brought or asserted for injuries to or death of any person or persons, or
damages to property arising out of, result from or occurring in connection with the performance of
any service hereunder.
b. The Service Provider shall take all necessary precautions in performing the work
hereunder to prevent injury to persons and property.
c. Without limiting any of the Service Provider's obligations hereunder, the Service Provider
shall provide and maintain insurance coverage naming the City as arrradditional insured under this
Agreement of the type and with the limits specified within Exhibit "C", consisting of one (1) page,
attached hereto and incorporated herein by this reference. The Service Provider before
commencing services hereunder, shall deliver to the City's Director of Purchasing and Risk(
Management, P. O. Box 580, Fort Collins, Colorado 80522 one copy of a certificate evidencing the
insurance coverage required from an insurance company acceptable to the city.
19. Entire Agreement. This Agreement, along with all Exhibits and other documents
incorporated herein, shall constitute the entire Agreement of the parties. Covenants or
representations not contained in this Agreement shall not be binding on the parties.
20. Law/Severability. This Agreement shall be governed in all respect by the laws of the
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State of Colorado. In the event any provision of this Agreement shall be held invalid or
unenforceable by any court of competent jurisdiction such holding shall not invalidate or render
unenforceable any other provision of this Agreement.
21. Prohibition Against Emploving Illegal Aliens. Pursuant to Section 8-17.5-101,
C.R.S., et. seq., Service Provider represents and agrees that:
a. As of the date of this Agreement:
1. Service Provider does not knowingly employ or contract with an illegal
alien who will perform work under this Agreement; and
2. Service Provider will participate in either the e-Verify program created in
Public Law 208, 104th Congress, as amended, and e>panded in Public Law 156,
108th Congress, as amended, administered by the United States Department of
Homeland Security (the "e-Verify Program") or the Department Program (the
"Department Program"), an employment verification program established
pursuant to Section 8-17.5-102(5)(c) C.R.S. in order to confirm the employment
eligibility of all newly hired employees to perform work under this Agreement.
b. Service Provider shall not knowingly employ or contract with an illegal alien to
perform work under this Agreement or knowingly enter into a contract with a
subcontractor that knowingly employs or contracts with an illegal alien to perform work
under this Agreement.
C. Service Provider is prohibited from using the e-Verify Program or Department
Program procedures to undertake pre -employment screening of job applicants while this
Agreement is being performed.
d. If Service Provider obtains actual knowledge that a subcontractor performing
work under this Agreement knowingly employs or contracts with an illegal alien, Service
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Provider shall:
1. Notify such subcontractor and the City within three days that Service
Provider has actual knowledge that the subcontractor is employing or contracting
with an illegal alien; and
2. Terminate the subcontract with the subcontractor if within three days of
receiving the notice required pursuant to this section the subcontractor does not
cease employing or contracting with the illegal alien; except that Service Provider
shall not terminate the contract with the subcontractor if during such three days
the subcontractor provides information to establish that the subcontractor has not
knowingly employed or contracted with an illegal alien.
e. Service Provider shall comply with any reasonable request by the Colorado
Department of Labor and Employment (the 'Department') made in the course of an
investigation that the Department undertakes or is undertaking pursuant to the authority
established in Subsection 8-17.5-102 (5), C.R.S.
f. If Service Provider violates any provision of this Agreement pertaining to the
duties imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this Agreement.
If this Agreement is so terminated, Service Provider shall be liable for actual and
consequential damages to the City arising out of Service Provider's violation of
Subsection 8-17.5-102, C.R.S.
g. The City will notify the Office of the Secretary of State if Service Provider violates
this provision of this Agreement and the City terminates the Agreement for such breach.
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CITY OF FORT COLLINS, COLORADO
A municipal corporation
By:
J mes B. O'Neill II, CPPO
Direc f Purchasing and Risk Management
Dater
Sage Telei
i 2� �c �/). �OQ ine/!d _
Print Name I
Title ?x51�2�✓I
Corporate President or Vice President
Date: 9 '
ATTEST
(Corporate Seal)
Corporate �cretary
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