HomeMy WebLinkAbout437065 R3 CONSULTING GROUP - CONTRACT - RFP - P1131 HAZARDOUS MATERIALS STUDYPROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT made and entered into the day and year set forth below, by and
between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred
to as the "City" and R3 Consulting Group, Inc., hereinafter referred to as "Professional".
WITNESSETH:
In consideration of the mutual covenants and obligations herein expressed, it is agreed by
and between the parties hereto as follows:
1. Scope of Services. The Professional agrees to provide services in accordance with
the scope of services attached hereto as Exhibit "A", consisting of seven (7) pages, and
incorporated herein by this reference.
2. Contract Period. This Agreement shall commence within five (5) days of signing and
shall continue in full force and effect until December 15, 2008, unless sooner terminated as herein
provided. Final report must be delivered to the City of Fort Collins by October 15, 2008,
3. Early Termination by City. Notwithstanding the time periods contained herein, the
City may terminate this Agreement at any time without cause by providing written notice of
termination to the Professional. Such notice shall be delivered at least fifteen (15) days prior to the
termination date contained in said notice unless otherwise agreed in writing by the parties.
All notices provided under this Agreement shall be effective when mailed, postage prepaid and sent
to the following addresses:
Professional: City: With Copy to:
R3 Consulting Group, Inc. City of Fort Collins City of Fort Collins, Purchasing
Attn: William Schoen Attn: Susie Gordon PO Box 580
4811 Chippendale Drive, Suite 708 PO Box 580 Fort Collins, CO 80522
Sacramento, CA 95841 Fort Collins, CO
In the event of any such early termination by the City, the Professional shall be paid for services
rendered prior to the date of termination, subject only to the satisfactory performance of the
Professional's obligations underthis Agreement. Such payment shall be the Professional's sole right
and remedy for such termination.
Standard Professional Services Agreement- rev07/08
• Air quality;
• Public safety;
• Landfill and groundwater protection; and
• Natural habit conservation.
The Comparative Options Matrix will also include various other criteria to provide the decision
makers with an effective means for comparing and evaluating options. Those additional criteria may
include:
• Target Materials
• Summary pros and cons;
• Reference Jurisdictions;
• Cost;
• Diversion Potential;
• Impact on existing haulers;
• Impact on residents;
• Implementation issues; and
• Administrative issues.
Task 2.3 Stakeholder Meetings
If requested by the City, R3 Staff will also be available to meet with the residential haulers, County
and/or other stakeholders to discuss the project objectives, data needs, answer questions, etc. We
have assumed that any such meeting(s) will be scheduled on the day of the Task 2.1 Kick -Off
Meeting or the following day and that the City will schedule any such meeting(s) it deems
appropriate.
Task 2 Deliverables:
• Kick -Off Meeting Agenda;
• Preliminary Draft Comparative Options Matrix.
Task 3 Review Current Policies, Practices, and Programs
Our approach to this engagement is designed not to recreate the wheel, but effectively build upon
the good work that has already been completed by the City and the R3 Project Team for other
jurisdictions. The first step in doing so is to have a full understanding of the City's current policies
(e.g., E-Waste Ordinance), practices and programs, and review relevant analysis and reports that
have been developed.
Obtaining that understanding will start with our review of relevant documents that have been
provided in advance of the Task 2 Kick -Off Meeting. We have reviewed a number of those
documents as part of the preparation of this proposal and will review all other available documents
that are provided. Information gathered from those documents will be used to help prepare the
preliminary Draft List of Options for discussion as part of Task 2.2 above. Additional review and
analysis will be conducted following the Kick -Off Meeting as part of this task.
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Task 3.1 Review Existing Data and Practices
3.1.1 Review Ordinances / Evaluate Opportunities to Improve Diversion
The City's existing hazardous materials management policies, practices and programs will be
reviewed and evaluated to determine opportunities to improve the management of hazardous
materials in the City. This review will be coordinated with our broader consideration of options
conducted as part of Task 5.
As part of our review of the City's ordinances we will reference ordinances from other jurisdictions
which we drafted or are familiar with that have been designed to support effective residential
hazardous material management. This will include, but not necessarily be limited to ordinances in
support of Extended Producer Responsibility and U-waste management.
3.1.2 Evaluate Metrics and Measurements
R3 Project staff will evaluate the accuracy and effectiveness of the City's metrics and measurements
for hazardous materials in the community. As appropriate, we will also review and comment on the
County's HHW metrics and measurements, with specific attention to the tracking and reporting data
for the County's Hazardous Waste Program that can be used for diagnostic benchmarking in
support of hazardous materials management program improvements.
Task 3.2 Document "Best Practices"
R3 Project staff will identify and document Best Practices as they relate to the management of
household hazardous waste. The R3 Project Team has worked with numerous jurisdictions that
have implemented a wide range of HHW, E-waste, U-waste and EPR policies, practices, and
programs. Those policies, practices and programs will be documented, along with others thatwe are
aware of or that are identified as part of our project specific research, and will be included in the
evaluation of options conducted in Task 5.
Task 3.3 Summarize Emerging Issues
R3 Project staff will summarize emerging issues of specific hazardous waste materials disposal i
management (e.g., compact fluorescent light bulbs, electronic waste, mercury thermometers, etc.).
Task 3.4 Evaluate Impacts of Emerging Hazardous Waste Needs on Trash Collection
Services
Certain options available to the City for the management of HHW and/or sub streams including E-
waste and U-waste involve curbside collection of these materials either as part of existing curbside
recyclables and/or bulky waste collection programs or through dedicated HHW, E-waste and/or U-
waste collection programs. For this task we will evaluate the potential opportunities and impacts of
such options as part of existing licensed hauler programs / requirements or through separate
dedicated programs.
Task 3 Deliverables:
• Documentation and evaluation of the City's existing HHW data and practices;
• Documentation of Best Practice options to be included in the Task 5 analysis;
• Summary of emerging issues of specific hazardous materials/disposal management and
evaluation of their impacts on trash collection services.
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Task 4 Data Collection and Analysis
Task 4.1 Establish Local Data
R3 will use information from the City, local private trash haulers, and other public agencies (e.g.,
Larimer County and State) to establish local data on the amount and types of hazardous materials
and hazardous waste that are being handled in Fort Collins. This data will be used as part of
quantifying the impacts in Task 4.2.
For purposes of characterizing and quantifying hazardous waste from commercial and industrial
generators we propose to use City commercial and industrial tonnage data and the results of the
Larimer County 2006 Waste Composition Study that includes the percentage of the Electronics and
Hazardous Material in the commercial waste stream.
Task 4.2 Evaluate Impacts
Project staff will evaluate impacts to air quality, neighborhood safety, landfill and groundwater
protection and natural habitat conservation that are related to hazardous waste.
Task 4.3 Apply Concepts from Industrial Ecology
R3 Project Staff will consider applying concepts from Industrial Ecology (i.e., Materials Flows
Analysis) to pull data together in context of achieving community goals and optimizing efficiencies.
Task 4 Deliverables:
• Estimate the amount and types of household hazardous waste and CESQG hazardous
waste that are being handled in Fort Collins; and
• Evaluate impacts to airquality, neighborhood safety, landfill and groundwaterprotection and
natural habitat conservation that are related to hazardous waste.
Task 5 Research and Evaluate Options
Task 5.1 Define Options
The preliminary Draft List of Options developed as part of Task 2 will be expanded based on the
work conducted in Task 3, Task 5.2, and this task resulting in a Final List of Options that will be
evaluated in Task 5.3. The list of options will include, but not necessarily be limited to the following
and will include an evaluation of benefits and cost of implementation:
• Null alternative (no changes to existing system);
• Changes and/or additions to regulations affecting hazardous materials/waste management;
• New initiatives that could be implemented by the City to achieve exemplary levels of public
safety from the risks of hazardous waste being released to the local environment.
Our review of Extended Producer Responsibility will include City options for:
• New regulatory options to address identified issues at the local level; and
• New EPR related collection/drop-off programs.
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Task 5.2 Identify Additional Alternatives
R3 Project Team staff will draw upon our collective knowledge and experience, which we will
supplement with additional research to identify additional alternatives to those identified in Task 5.1,
with respect to improving residential hazardous materials management. Those alternatives will be
included in the Final List of Options that are evaluated in Task 5.3.
Additional alternatives to be considered may include, but are not limited to the following:
• Technology innovations in the hazardous materials manufacturing industry, such as product
stewardship initiatives, and in the waste collection and treatment industry, including but not
limited to route planning software, and materials tracking software;
• Regulation of hazardous materials manufacturers, waste generators, or collectors;
• Regulations on the operation of hazardous waste collection and transport vehicles;
• Improvements in source reduction programs that reduce the quantity of hazardous materials
consumed, and the quantity of hazardous materials generated; and
• Establishment of local environmental fee by City government to pay for hazardous waste
management programs.
Task 5.3 Evaluate Impacts of Each Option
Each option defined in Task 5.1, along with additional alternatives identified in Task 5.2 will be
evaluated for its benefits and costs of implementation. This analysis will be presented in the form of
the Comparative Options Matrix along with supporting analyses and reference documentation as
appropriate.
Task 5.4 Present Options to City Council
R3 will present the Comparative Options Matrix to City Council as part of a work session. It is
hoped that this will provide the City Council with information about alternatives, and City Council will
provide direction on which options are suitable for consideration as part of an Action Plan and
inclusion in the Final Report (Task 6)
Task 5 Deliverable:
• Presentation of Comparative Options Matrix to City Council along with supporting analyses
and reference documentation, as appropriate; and
• Recommendations on which option(s) would be most feasible and/or effective forthe Cityto
implement.
Task 6 Meetings & Reports
Task 6.1 Meetings
R3 understands that the City's goal is to do much of the work for this project on-line and via
conference call, to minimize travel time for consultants. Our project work scope and budget provides
for our Task 2 Kick -Off Meeting, one (1) City Council presentation to present initial program options.
To the extent that there is budget remaining, R3 will also be available to present our Final Report to
Council.
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Project staff will be available throughout the engagement via teleconferencing. We anticipate
providing the City with electronic copies of various project related documents and drafts of project
deliverables during the course of the engagement which will be reviewed and discussed with City
staff on an ongoing basis throughout the course of the engagement.
Task 6.2 Reports
R3 will prepare a Draft Report of the analyses of the various options considered which includes:
• Executive Summary;
• Data analysis;
• Pros / cons of each option selected for analysis;
• A graphical representation of how each selected option addresses the issues of concern
(i.e., air quality, public safety, landfill and groundwater protection and natural habitat
conservation);
• A specific action plan to implement the selected options as directed by City Council.
We will then revise the Draft Report and issue a Final Report based on comments received from the
City. Three (3) hard copies and an electronic copy of both the Draft and Final Report will be
provided.
Task 6 Deliverables:
• One(1) Project Kick -Off Meeting (Task 2);
• One (1) Meeting with City Council to present the Initial Program Options ;
• Three (3) hard copies of Draft and Final Reports; and
• One (1) electronic copy of Draft and Final Reports.
• One (1) Meeting with City Council to present the Final Report, if budget is available.
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EXHIBIT B
INSURANCE REQUIREMENTS
1. The Professional will provide, from insurance companies acceptable to the City, the
insurance coverage designated hereinafter and pay all costs. Before commencing work
under this bid, the Professional shall furnish the City with certificates of insurance showing
the type, amount, class of operations covered, effective dates and date of expiration of
policies, and containing substantially the following statement:
"The insurance evidenced by this Certificate will not be cancelled or materially altered,
except after ten (10) days written notice has been received by the City of Fort Collins."
In case of the breach of any provision of the Insurance Requirements, the City, at its option,
may take out and maintain, at the expense of the Professional, such insurance as the City
may deem proper and may deduct the cost of such insurance from any monies which may
be due or become due the Professional under this Agreement. The City, its officers, agents
and employees shall be named as additional insureds on the Professional's general liability
and automobile liability insurance policies for any claims arising out of work performed under
this Agreement.
2. Insurance coverages shall be as follows:
A. Workers' Compensation & Employer's Liability, The Professional shall maintain
during the life of this Agreement for all of the Professional's employees engaged in
work performed under this agreement:
1) Workers' Compensation insurance with statutory limits as required by
Colorado law.
2) Employer's Liability insurance with limits of $100,000 per accident, $500,000
disease aggregate, and $100,000 disease each employee.
Commercial General & Vehicle Liability. The Professional shall maintain during the
life of this Agreement such commercial general liability and automobile liability
insurance as will provide coverage for damage claims of personal injury, including
accidental death, as well as for claims for property damage, which may arise directly
or indirectly from the performance of work under this Agreement. Coverage for
property damage shall be on a "broad form" basis. The amount of insurance for
each coverage, Commercial General and Vehicle, shall not be less than $500,000
combined single limits for bodily injury and property damage.
In the event any work is performed by a subcontractor, the Professional shall be responsible for any
liability directly or indirectly arising out of the work performed under this Agreement by a
subcontractor, which liability is not covered by the subcontractor's insurance.
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EXHIBIT C
Billing Rates and Charges
July 2008 — December 2008
Technical Services
Principal
$155 per hour
Project Manager
$155 per hour
Consultant
$155 per hour
Senior Manager
$145 per hour
Manager
$135 per hour
Senior Associate
$125 per hour
Associate II
$100 per hour
Associate 1
$75 per hour
Administrative Support
$60 per hour
Reimbursable Costs
Consultants/Subcontractors
cost
Lodging and meals
cost
Travel — Private or company car
$0.585 per mile, or as
adjusted by the IRS
Travel — Other
cost
Delivery and other expenses
cost
Payments
Unless otherwise agreed in writing, fees will be billed monthly at
the first of each month for the preceding month and will be
payable within 30 days of the date of the invoice.
Standard Professional Services Agreement- rev07/08
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Section 4
Proposed Budget
R3 proposes to perform our Work Scope as set forth in the Budget
attached proposal for a not -to -exceed amount of $49,950. Table 1
below shows a break down of staff, hours and costs by task.
Task'
'.
Schoon
nitn
'Erwin
Arco
Doolevy
Admin
n
Sanborn
Cost
Hears
Print at
Princi al
M(r
Sr Assoc
$ 155.00
S 155.00
$ 135.00
125.00
60.00
1 S 125.00
1 Document Request/Review
4
2
5 930
6
2 Kick-Ofl Meeting
10
16
$ 4.960
32
3s Rovlow Oliy'E Q1ur0nt Policlas �.
3.1 Review Existing Data and Practices
8
4
12
$ 3,360
_24 _
3.2 Documont'Oast Practices'
6
4
0__20
24
$ 8.440
64
3.3 Summarize Emerging issues
4
4
4
6
4
S 3,280
2.4
3.4 Evaluate HHW Impacts on Trash Collection Services
4
2
0
$ 1,930
14
A hDglo'Colioohpn alU f}nalysls ,
P
4.1 Establish A00cfato Data
4
16
S 2.620
20
4.2 Quantity Impacts
16
t6
$ 4,460
32
4.3 Apply Concepts of Industrial Ecology
4
S 620
4
6z Raseacrj and'Eveluala Oplipng
5.1 Define Options
4
4
12
8
$ 3.660
20
5.2 Identify Additional Allumatives
4
4
0
12
$ 3,660
20
5.3 Evaluate Impacts of Fact) Oplion
4
2
t0
4
S 2,640
20
6i Meolmgs & Roports, .
.,.6.
6.1 Meetings
2,
$ 1,650
10
6,2 RepoAaF,
'
„24
Draft
16
2s
6
$ 3.150
Final Report
6
2
2
$ 1,670
12
Totnl Hours
112
30
22
110
a
52
342
Total Cost
$ 17,360
S 5,890
$ 2,970
S 13.750
$ 480
$ 6.500
$46,050
Expenses= $ 3,000
TOTAL BUDGET= $49,950
Standard Professional Services Agreement- rev07/08
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4. Design Project Indemnity and Insurance Responsibility. The Professional shall be
responsible for the professional quality, technical accuracy, timely completion and the coordination
of all services rendered by the Professional, including but not limited to designs, plans, reports,
specifications, and drawings and shall, without additional compensation, promptly remedy and
correct any errors, omissions, or other deficiencies. The Professional shall indemnify, save and hold
harmless the City, its officers and employees in accordance with Colorado law, from all damages
whatsoever claimed by third parties against the City; and for the City's costs and reasonable
attorneys fees, arising directly or indirectly out of the Professional's negligent performance of any of
the services furnished under this Agreement. The Professional shall maintain commercial general
liability insurance Exhibit "B" in the amount of $500,000 combined single limits and errors and
omissions insurance in the amount of $1,000,000.
5. Compensation. In consideration of the services to be performed pursuant to this
Agreement, the City agrees to pay Professional on a time and reimbursable direct cost basis
according to the following schedule:
Hourly billing rates:
Reimbursable direct costs:
Principal
$155 HR
Project Manager
$155 HR
Manager
$135HR
Senior Associate
$125HR
Administrative
$ 60HR
as billed
with maximum compensation (for both Professional's time and reimbursable direct costs) not to
exceed Forty Nine Thousand Nine Hundred Fifty Dollars ($49,950), according to Exhibit "C"
consisting of two (2) pages and incorporated herein by this reference. Monthly partial payments
based upon the Professional's billings and itemized statements of reimbursable direct costs are
permissible. The amounts of all such partial payments shall be based upon the Professional's
City -verified progress in completing the services to be performed pursuant hereto and upon the
City's approval of the Professional's reimbursable direct costs. The parties acknowledge that Ms.
Heidi Sanborn is not a party to this agreement. However, the rates listed for services to be provided
by Ms. Sanborn shall be the rate paid by the City to the Professional for these services. If the
Standard Professional Services Agreement- rev07/08
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amounts charged by Ms. Sanborn exceed the rates listed in Exhibit "C" the excess amount shall not
be paid or owed by the City. The limitation on increases in prices set forth in section 4 herein shall
apply to all rates listed in Exhibit "C" including subcontractor rates. Final payment shall be made
following acceptance of the work by the City. Upon final payment, all designs, plans, reports,
specifications, drawings and other services rendered by the Professional shall become the sole
property of the City.
6. City Representative. The City will designate, prior to commencement of work, its
project representative who shall make, within the scope of his or her authority, all necessary and
proper decisions with reference to the project. All requests for contract interpretations, change
orders, and other clarification or instruction shall be directed to the City Representative.
7. Project Drawings. Upon conclusion of the project and before final payment, the
Professional shall provide the City with reproducible drawings of the project containing accurate
information on the project as constructed. Drawings shall be of archival, prepared on stable mylar
base material using a non -fading process to provide for long storage and high quality reproduction.
"CD" disc of the as -built drawings shall also be submitted to the owner in an AutoCAD version no
older then the established city standard.
8. Monthly Report. Commencing thirty (30) days after the date of execution of this
Agreement and every thirty (30) days thereafter, Professional is required to provide the City
Representative with a written report of the status of the work with respect to the Scope of Services,
Work Schedule, and other material information. Failure to provide any required monthly report may,
at the option of the City, suspend the processing of any partial payment request.
9. Independent Contractor. The services to be performed by Professional are those of
an independent contractor and not of an employee of the City of Fort Collins. The City shall not be
responsible forwithholding any portion of Professional's compensation hereunderforthe payment of
FICA, Workers' Compensation, other taxes or benefits or for any other purpose.
10. Personal Services. It is understood that the City enters into this Agreement based on
the special abilities of the Professional and that this Agreement shall be considered as an
Standard Professional Services Agreement- rev07/08
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agreement for personal services. Accordingly, the Professional shall neither assign any
responsibilities nor delegate any duties arising under this Agreement without the prior written
consent of the City.
11. Acceptance Not Waiver. The City's approval of drawings, designs, plans,
specifications, reports, and incidental work or materials furnished hereunder shall not in any way
relieve the Professional of responsibility for the quality or technical accuracy of the work. The City's
approval or acceptance of, or payment for, any of the services shall not be construed to operate as a
waiver of any rights or benefits provided to the City under this Agreement.
12. Default. Each and every term and condition hereof shall be deemed to be a material
element of this Agreement. In the event either party should fail or refuse to perform according to the
terms of this agreement, such party may be declared in default.
13. Remedies. In the event a party has been declared in default, such defaulting party
shall be allowed a period of ten (10) days within which to cure said default. In the event the default
remains uncorrected, the party declaring default may elect to (a) terminate the Agreement and seek
damages; (b) treat the Agreement as continuing and require specific performance; or (c) avail
himself of any other remedy at law or equity. If the non -defaulting party commences legal or
equitable actions against the defaulting party, the defaulting party shall be liable to the
non -defaulting party for the non -defaulting party's reasonable attorney fees and costs incurred
because of the default.
14. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire
agreement between the parties and shall be binding upon said parties, their officers, employees,
agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal
representatives, successors and assigns of said parties.
15. Law/Severability. The laws of the State of Colorado shall govern the construction,
interpretation, execution and enforcement of this Agreement. In the event any provision of this
Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such
holding shall not invalidate or render unenforceable any other provision of this Agreement.
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16. Prohibition Against Employing Illegal Aliens. Pursuant to Section 8-17.5-101,
C.R.S., et. seq., Professional represents and agrees that:
a. As of the date of this Agreement:
1. Professional does not knowingly employ or contract with an illegal alien
who will perform work under this Agreement; and
2. Professional will participate in either the e-Verify program created in
Public Law 208, 104th Congress, as amended, and expanded in Public Law 156,
108th Congress, as amended, administered by the United States Department of
Homeland Security (the "e-Verify Program") or the Department Program (the
"Department Program"), an employment verification program established
pursuant to Section 8-17.5-102(5)(c) C.R.S. in order to confirm the employment
eligibility of all newly hired employees to perform work under this Agreement.
b. Professional shall not knowingly employ or contract with an illegal alien to perform
work under this Agreement or knowingly enter into a contract with a subcontractor that
knowingly employs or contracts with an illegal alien to perform work under this
Agreement.
C. Professional is prohibited from using the e-Verify Program or Department
Program procedures to undertake pre -employment screening of job applicants while this
Agreement is being performed.
d. If Professional obtains actual knowledge that a subcontractor performing work
under this Agreement knowingly employs or contracts with an illegal alien, Professional
shall:
1. Notify such subcontractor and the City within three days that Professional
has actual knowledge that the subcontractor is employing or contracting with an
illegal alien; and
2. Terminate the subcontract with the subcontractor if within three days of
receiving the notice required pursuant to this section the subcontractor does not
cease employing or contracting with the illegal alien; except that Professional
shall not terminate the contract with the subcontractor if during such three days
the subcontractor provides information to establish that the subcontractor has not
knowingly employed or contracted with an illegal alien.
e. Professional shall comply with any reasonable request by the Colorado
Department of Labor and Employment (the "Department") made in the course of an
investigation that the Department undertakes or is undertaking pursuant to the authority
established in Subsection 8-17.5-102 (5), C.R.S.
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f. If Professional violates any provision of this Agreement pertaining to the duties
imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this Agreement. If this
Agreement is so terminated, Professional shall be liable for actual and consequential
damages to the City arising out of Professional's violation of Subsection 8-17.5-102,
C.R.S.
g. The City will notify the Office of the Secretary of State if Professional violates this
provision of this Agreement and the City terminates the Agreement for such breach.
Standard Professional Services Agreement- rev07/08
THE CITY OF FORT COLLINS, COLORADO
D —g-
Jo II, CPPO, FNIGP
hDirector rcasinng&
�Risk Management
DATE:
R3 Consulting Group, Inc.
By:
Title: -
CORPORATE PRESIDENT OR VICE PRESIDENT
Date: i u
A E
(Corporate Seal)
Corporate Secretary
Standard Professional Services Agreement- rev07/08
EXHIBIT A
SCOPE OF SERVICES
Project Objective
The overall project objective is to prepare a comprehensive study that answers the following
problem statement/question:
"By analyzing the way hazardous materials are currently managed in Fort Collins, the
City will identify the optimal systems and associated resources necessary to protect the
health, welfare, and natural environment of Fort Collins citizens from hazardous waste
impacts."
To achieve this objective we will:
1.. Review the City's current policies and programs for protecting the local community and
environment from hazardous waste pollution;
2. Supply data and analysis to assess the impacts of hazardous materials in the community;
3. Provide a list of options for making improvements to the current system in terms of
hazardous waste collection and management, and for implementing source reduction
measures for hazardous waste;
4. Present the initial list of program options and alternatives to City Council for discussion and
direction;
5. Conduct additional analysis on the specific options as directed by City Council; and
6. Development of an action plan for the selected options.
The purpose of the study is to focus on hazardous waste generated by residential sources.
However, hazardous waste from conditionally exempt small quantity generators (CESQG) will also
be characterized and quantified in this study, to the extent information is available.
Scope of Work
Task 1 Information Request
Upon authorization to proceed, R3 will provide the City with a preliminary list of documents in
support of the Hazardous Materials Study. Requested documents may include, but not necessarily
be limited to the following, as available (Note R3 has already obtained certain of the following
documents):
• City Municipal Code and ordinances related to hazardous waste (e.g., E-waste Ordinance);
• Larimer County 2006 Waste Composition Study;
• Larimer County HHW facility data;
• List of available HHW grant funding opportunities;
• List of local HHW collection options (e.g., Used oil collection centers, E-waste recycling
options, etc.);
• Summary of methods / programs currently used to manage hazardous materials in the City;
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• Summary of any specific issues or concerns that relate to hazardous materials or hazardous
materials management in the City;
• City metrics and measurements for hazardous materials in the community;
• Relevant background reports and documents; and
• Other relevant data.
Task 2 Meetings
Task 2.1 Kick -Off Meeting
R3 Project Staff will hold a Kick -Off Meeting with City staff within two weeks of receipt of
authorization to proceed. The purpose of the Kick -Off Meeting will be to review and discuss/confirm
the following:
• Project communication protocol and contacts;
• Project objectives;
• Project work scope and deliverables;
• Schedule and format for deliverables;
• Data availability;
• Opportunities for incorporating Industrial Ecology concepts into the project deliverables; and
• Additional data needs and any other key issues.
• Refine project objectives / focus; particularly with respect to the extent that the City wishes to
characterize and quantify issues related to commercial and industrial HW.
These discussions will help ensure a successful project by clarifying the objectives and expectations
of the City.
In addition, a major objective of the Kick -Off Meeting is to gain a better understanding of the City's
primary project objectives and the level of importance it places on various project tasks (e.g.,
characterizing and quantifying hazardous waste from commercial and industrial generators, applying
concepts of Industrial Ecology). This will allow us to focus our efforts on those areas thatwill provide
the City with the best possible work product.
Task 2.2 Follow -Up Staff Meetings
Immediately following the Kick -Off Meeting R3 Project Staff will hold meetings with appropriate City
staff to, among other things:
• Review City's current policies, practices and programs in detail (in support of Task 3 below);
and
• Review relevant analysis conducted to date (in support of Task 4 below)
R3 will also prepare an initial Draft List of Options for consideration by the City during the Kick -Off
Meeting. The options will be presented in the form of a Comparative Options Matrix that will
provide a format for presenting the analysis of how each option addresses various issues of concern
including:
Standard Professional Services Agreement- rev07/08