HomeMy WebLinkAboutRFP - P1123 GENERAL CONTRACTOR FOR FIRE STATION EXPANSION AND RENOVATION PROJECT (5)City of Fort Collins
REQUEST FOR PROPOSAL
P1123 General Contractor for Fire Station Expansion
and Renovation Projects
The City of Fort Collins on behalf of the Poudre Fire Authority is requesting proposals from
qualified construction contractors for work on new construction and improvements to new and
existing Poudre Fire Authority (PFA) facilities in Fort Collins. The selected contractor will assist
Belford -Watkins Architects and PFA staff in addressing constructability issues during
preparation of that design(s), and at the City's option to perform the construction of multiple
projects on a negotiated price basis.
In addition, at the option of the City, the Agreement may be extended for additional one year
periods not to exceed four (4) additional one year periods. Renewals and pricing changes shall
be negotiated by and agreed to by both parties. The Denver Boulder Greeley CPIU published by
the Colorado State Planning and Budget Office will be used as a guide. Written notice of
renewal shall be provided to the Service Provider and mailed no later than ninety (90) days prior
to contract end.
Written proposals, six (6) will be received at the City of Fort Collins' Purchasing Division, 215
North Mason St., 2nd floor, Fort Collins, Colorado 80524. Proposals will be received before 3:00
p.m. (our clock), April 17, 2008. Proposal No. P1123. If delivered, they are to be sent to 215
North Mason Street, 2nd Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box
580, Fort Collins, 80522-0580.
Questions concerning the scope of the project should be directed to Project Manager Randy
Mirowski (970) 416-2871.
Questions regarding proposals submittal or process should be directed to John Stephen, CPPO,
CPPB, Senior Buyer (970) 221-6777.
The City is planning to select a qualified general constructor to assist the design team with cost
estimating, methods and approach evaluations, construction sequencing and scheduling and other
construction considerations during designs. The contractor will be part of the design team and will
be compensated for this participation. Following the preparation of final design drawings and
construction specification, the City expects to negotiate separate guaranteed maximum price
contract (s) with the selected contractor for construction of the improvements. The final price
negotiation(s) will be subject to outside review and auditing. Contractor will be required to sign the
City's standard Construction Contract which is available for review in the Purchasing Office. If
negations cannot be successfully completed the City will bid the work.
The schedule for the work anticipates selection of a contractor by May 2008.
Selection of the contractor will be based upon the submittal of detailed information required in the
proposals. Including experience, past performance, suitability of key staff and proposed cost
parameters. It is of utmost importance that the requested data be submitted with your proposal
rev 01 /08
herein, the City may terminate this Agreement at any time without cause by providing written notice
of termination to the Service Provider. Such notice shall be mailed at least fifteen (15) days prior to
the termination date contained in said notice unless otherwise agreed in writing by the parties. All
notices provided under this Agreement shall be effective when mailed, postage prepaid and sent to
the following address:
City
City of Fort Collins
Attn:
PO Box 580
Fort Collins, CO 80522
Service Provider
In the event of early termination by the City, the Service Provider shall be paid for services rendered
to the termination date, subject only to the satisfactory performance of the Service Provider's
obligations under this Agreement. Such payment shall be the Service Provider's sole right and
remedy for such termination.
7. Contract Sum. This is an open-end indefinite quantity Agreement with no fixed price.
The actual amount of work to be performed will be stated on the individual Work Orders. The City
makes no guarantee as to the number of Work Orders that may be issued or the actual amount of
services which will in fact be requested.
Payments.
a. The City agrees to pay and the Service Provider agrees to accept as full
payment for all work done and all materials furnished and for all costs and expenses incurred in
performance of the work the sums set forth for the hourly labor rate and material costs, with
markups, stated within the Bid Schedule Proposal Form, attached hereto as Exhibit "B",
consisting of two (2) page[s], and incorporated herein by this reference.
Payment shall be made by the City only upon acceptance of the work by the City and upon the
Service Provider furnishing satisfactory evidence of payment of all wages, taxes, supplies and
STD WO SA WO rev06/07 10
materials, and other costs incurred in connection with the performance of such work.
9. Liquidated Damages. OWNER and CONTRCTOR recognize that time is of the
essence of this Agreement and that OWNER will suffer financial loss if the Work is not
completed within the times specified in the work order, plus any extensions thereof allowed in
accordance with Article 12 of the General conditions. They also recognize the delays, expenses
and difficulties involved in proving in a legal proceeding the actual loss suffered by OWNER if
the Work is not completed on time. Accordingly instead of requiring any such proof, OWNER
and CONTRACTOR agree that as liquidated damages for delay (but not as penalty)
CONTRACTOR shall pay OWNER the amount set forth in each Work Order.
10. City Representative. The City's representative will be shown on the specific Work
Order and shall make, within the scope of his or her authority, all necessary and proper
decisions with reference to the work requested. All requests concerning this Agreement shall be
directed to the City Representative.
11. Independent Contractor. It is agreed that in the performance of any services
hereunder, the Service Provider is an independent contractor responsible to the City only as to the
results to be obtained in the particular work assignment and to the extend that the work shall be
done in accordance with the terms, plans and specifications furnished by the City.
12. Personal Services. It is understood that the City enters into the Agreement based on
the special abilities of the Service Provider and that this Agreement shall be considered as an
agreement for personal services. Accordingly, the Service Provider shall neither assign any
responsibilities nor delegate any duties arising under the Agreement without the prior written
consent of the city.
STD WO SA WO rev06/07 11
13. Acceptance Not Waiver. The City's approval or acceptance of, or payment for any of
the services shall not be construed to operate as a waiver of any rights under the Agreement or of
any cause of action arising out of the performance of this Agreement.
14. Warranty.
a. Service Provider warrants that all work performed hereunder shall be performed with the
highest degree of competence and care in accordance with accepted standards for work of a
similar nature.
b. Unless otherwise provided in the Agreement, all materials and equipment incorporated
into any work shall be new and, where not specified, of the most suitable grade of their
respective kinds for their intended use, and all workmanship shall be acceptable to City.
c. Service Provider warrants all equipment, materials, labor and other work, provided under
this Agreement, except City -furnished materials, equipment and labor, against defects and
nonconformances in design, materials and workmanship/workwomanship for a period
beginning with the start of the work and ending twelve (12) months from and after final
acceptance under the Agreement, regardless whether the same were furnished or
performed by Service Provider or by any of its subcontractors of any tier. Upon receipt of
written notice from City of any such defect or nonconformances, the affected item or part
thereof shall be redesigned, repaired or replaced by Service Provider in a manner and at a
time acceptable to City.
15. Default. Each and every term and condition hereof shall be deemed to be a material
element of this Agreement. In the event either party should fail or refuse to perform according to the
terms of this agreement, such party may be declared in default thereof.
16. Remedies. In the event a party has been declared in default, such defaulting party
shall be allowed a period often (10) days within which to cure said default. In the event the default
remains uncorrected, the party declaring default may elect to (a) terminate the Agreement and seek
damages; (b) treat the Agreement as continuing and require specific performance; or (c) avail
himself of any other remedy at law or equity. If the non -defaulting party commences legal or
equitable actions against the defaulting party, the defaulting party shall be liable to the non -
defaulting partyforthe non -defaulting party's reasonable attorneyfees and costs incurred because
of the default.
STD WO SA WO rev06/07 12
17. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire
agreement between the parties and shall be binding upon said parties, their officers, employees,
agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal
representative, successors and assigns of said parties.
18. Indemnity/Insurance.
a. The Service Provider agrees to indemnify and save harmless the City, its officers,
agents and employees against and from any and all actions, suits, claims, demands or liability of
any character whatsoever, brought or asserted for injuries to or death of any person or persons,
or damages to property arising out of, result from or occurring in connection with the
performance of any service hereunder.
b. The Service Provider shall take all necessary precautions in performing the work
hereunder to prevent injury to persons and property.
c. Without limiting any of the Service Provider's obligations hereunder, the Service Provider
shall provide and maintain insurance coverage naming the City as an additional insured
under this Agreement of the type and with the limits specified within Exhibit "D", consisting of
( ) page[s], attached hereto and incorporated herein by this reference.
The Service Provider before commencing services hereunder, shall deliver to the City's
Director of Purchasing and Risk Management, P. O. Box 580, Fort Collins, Colorado 80522
one copy of a certificate evidencing the insurance coverage required from an insurance
company acceptable to the city.
19. Entire Agreement. This Agreement, along with all Exhibits and other documents
incorporated herein, shall constitute the entire Agreement of the parties. Covenants or
representations not contained in this Agreement shall not be binding on the parties.
STD WO SA WO rev06/07 13
20. Law/Severability. This Agreement shall be governed in all respect by the laws of the
State of Colorado. In the event any provision of this Agreement shall be held invalid or
unenforceable by any court of competent jurisdiction such holding shall not invalidate or render
unenforceable any other provision of this Agreement.
21. Prohibition Against Employing Illegal Aliens. This paragraph shall apply to all
Contractors whose performance of work under this Agreement does not involve the delivery of a
specific end product other than reports that are merely incidental to the performance of said
work. Pursuant to Section 8-17.5-101, C.R.S., et. seq., Contractor represents and agrees that:
a. As of the date of this Agreement:
1. Contractor does not knowingly employ or contract with an illegal alien;
and
2. Contractor has participated or attempted to participate in the basic pilot
employment verification program created in Public Law 208, 104th Congress, as
amended, and expanded in Public Law 156, 108th Congress, as amended,
administered by the United States Department of Homeland Security (the "Basic
Pilot Program") in order to confirm the employment eligibility of all newly hired
employees.
b. Contractor shall not knowingly employ or contract with an illegal alien to perform
work under this Agreement or knowingly enter into a contract with a subcontractor that
knowingly employs or contracts with an illegal alien to perform work under this
Agreement.
C. Contractor shall continue to apply to participate in the Basic Pilot Program and
shall in writing verify same every three (3) calendar months thereafter, until Contractor is
accepted or the public contract for services has been completed, whichever is earlier.
The requirements of this section shall not be required or effective if the Basic Pilot
STD WO SA WO rev06/07 2
Program is discontinued.
d. Contractor is prohibited from using Basic Pilot Program procedures to undertake
pre -employment screening of job applicants while this Agreement is being performed.
e. If Contractor obtains actual knowledge that a subcontractor performing work
under this Agreement knowingly employs or contracts with an illegal alien, Contractor
shall:
1. Notify such subcontractor and the City within three days that Contractor
has actual knowledge that the subcontractor is employing or contracting with an
illegal alien; and
2. Terminate the subcontract with the subcontractor if within three days of
receiving the notice required pursuant to this section the subcontractor does not
cease employing or contracting with the illegal alien; except that Contractor shall
not terminate the contract with the subcontractor if during such three days' the
subcontractor provides information to establish that the subcontractor has not
knowingly employed or contracted with an illegal alien.
Contractor shall comply with any reasonable request by the Colorado Department
of Labor and Employment (the "Department') made in the course of an investigation that
the Department undertakes or is undertaking pursuant to the authority established in
Subsection 8-17.5-102 (5), C.R.S.
g. If Contractor violates any provision of this Agreement pertaining to the duties
imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this Agreement. If this
Agreement is so terminated, Contractor shall be liable for actual and consequential
damages to the City arising out of Contractor's violation of Subsection 8-17.5-102, C.R.S.
h. The City will notify the Office of the Secretary of State if Contractor violates this
provision of this Agreement and the City terminates the Agreement for such breach.
STD WO SA WO rev06/07
22. Special Provisions. [Optional] Special provisions or conditions relating to the
services to be performed pursuant to this Agreement are set forth in Exhibit , consisting of
( ) page[s], attached hereto and incorporated herein by this reference.
POUDRE FIRE AUTHORITY
BOARD OF DIRECTORS
BY:
Lisa Papaw, Chairman
ATTEST:
City Clerk
APPROVED AS TO FORM:
Assistant City Attorney
ATTEST
THE POUDRE FIRE AUTHORITY ACTING
THROUGH ITS AGENT
CITY OF FORT COLLINS, COLORADO
a municipal Corporation
IN
James B. O'Neill II, CPPO
Director of Purchasing and Risk Management
[INSERT CORPORATIONS NAME] or
[Insert Partnership name] or
[Insert individual's name]
Doing business as [Insert name of business]
go
Print Name
Corporate President or Vice President
Date:
(Corporate Seal)
Corporate Secretary
STD WO SA WO rev06/07 4
EXHIBIT "A"
WORK ORDER FORM
PURSUANT TO AN AGREEMENT BETWEEN
THE CITY OF FORT COLLINS
AND
DATED:
Work Order Number:
Purchase Order Number:
Project Title:
Commencement Date:
Completion Date:
Maximum Fee: (time and reimbursable direct costs):
Project Description:
Scope of Services:
Professional agrees to perform the services
identified above and on the attached forms in
accordance with the terms and conditions
contained herein and in the Professional
Services Agreement between the parties. In
the event of a conflict between or ambiguity in
the terms of the Professional Services
Agreement and this work order (including the
attached forms) the Professional Services
Agreement shall control.
Professional
By:
User Acceptance
The attached forms consisting of _ (_)
pages are hereby accepted and incorporated
herein, by this reference, and Notice to
Proceed is hereby given.
City of Fort Collins
By:
Director of Purchasing and Risk
Management (over $30,000.00)
Date:
INSURANCE REQUIREMENTS
1. The Service Provider will provide, from insurance companies acceptable to the City, the
insurance coverage designated hereinafter and pay all costs. Before commencing work under this
bid, the Service Provider shall furnish the City with certificates of insurance showing the type,
amount, class of operations covered, effective dates and date of expiration of policies, and
containing substantially the following statement:
"The insurance evidenced by this Certificate will not be cancelled or materially altered, except after
ten (10) days written notice has been received by the City of Fort Collins."
In case of the breach of any provision of the Insurance Requirements, the City, at its option, may
take out and maintain, at the expense of the Service Provider, such insurance as the City may deem
proper and may deduct the cost of such insurance from any monies which may be due or become
due the Service Provider under this Agreement. The City, its officers, agents and employees shall
be named as additional insureds on the Service Provider's general liability and automobile liability
insurance policies for any claims arising out of work performed under this Agreement.
2. Insurance coverages shall be as follows
A. Workers' Compensation & Employer's Liability. The Service Provider shall
maintain during the life of this Agreement for all of the Service Provider's employees
engaged in work performed under this agreement:
Workers' Compensation insurance with statutory limits as required by
Colorado law.
2. Employer's Liability insurance with limits of $100,000 per accident,
$500,000 disease aggregate, and $100,000 disease each employee.
B. Commercial General & Vehicle Liability. The Service Provider shall maintain
during the life of this Agreement such commercial general liability and automobile
liability insurance as will provide coverage for damage claims of personal injury,
including accidental death, as well as for claims for property damage, which may
arise directly or indirectly from the performance of work under this Agreement.
Coverage for property damage shall be on a "broad form" basis. The amount of
insurance for each coverage, Commercial General and Vehicle, shall not be less
than $500,000 combined single limits for bodily injury and property damage.
In the event any work is performed by a subcontractor, the Service Provider shall be responsible for
any liability directly or indirectly arising out of the work performed under this Agreement by a
subcontractor, which liability is not covered by the subcontractor's insurance.
The selection criteria are detailed in the request for proposals. Following review of proposals the
City anticipates interviewing three or more contractors to determine the selected firm.
A copy of the Proposal may be obtained as follows:
1.Download the Proposal/Bid from the BuySpeed Webpage,
www.fcgov.com/eprocurement
2.Come by Purchasing at 215 North Mason St., 2n° floor, Fort Collins, and request a copy of
the Bid.
The City of Fort Collins is subject to public information laws, which permit access to most
records and documents. Proprietary information in your response must be clearly identified and
will be protected to the extent legally permissible. Proposals may not be marked 'Proprietary' in
their entirety. Information considered proprietary is limited to material treated as confidential in
the normal conduct of business, trade secrets, discount information, and individual product or
service pricing. Summary price information may not be designated as proprietary as such
information may be carried forward into other public documents. All provisions of any contract
resulting from this request for proposal will be public information.
Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall have a
financial interest in the sale to the City of any real or personal property, equipment, material,
supplies or services where such officer or employee exercises directly or indirectly any decision -
making authority concerning such sale or any supervisory authority over the services to be rendered.
This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity favor,
entertainment, kickback or any items of monetary value from any person who has or is seeking to do
business with the City of Fort Collins is prohibited.
Collusive or sham proposals: Any proposal deemed to be collusive or a sham proposal will be
rejected and reported to authorities as such. Your authorized signature of this proposal assures that
such proposal is genuine and is not a collusive or sham proposal.
The City of Fort Collins reserves the right to reject any and all proposals and to waive any
irregularities or informalities.
Sincerely,
James B. O'Neill 11, CPPO, FNIGP
Director of Purchasing & Risk Management
where rencmal is a way of life
P1123 General Contractor for Fire Station Expansion
and Renovation Projects
PROJECT REQUIREMENTS
A formal Partnering Session will be held with the selected contractor, PFA team members and
Belford -Watkins Architects as soon as the selection process is completed.
During the design phase(s), the contractor will be part of the design team with PFA and Belford -
Watkins Architects, participating in the final design effort by assisting in the following areas:
• Review of designs for constructability
• Estimating costs of different alternatives and components
• Providing opinions and recommendations on suitable methods and approaches to
accomplishing the work
• Offer value engineering suggestions to accomplish the desired objectives in the most cost-
effective manner possible.
• Provide on -going cost status of the project to the design team as the project proceeds.
The contractor is required to commit key staff members to assist the project team by attending
regularly scheduled project meetings and preparing information or responses to issues in advance
of meetings. Normally, attendance will be required by the contractor's project manager and
superintendent. In the event key technical functions are subcontracted, the subcontractor shall
assist the general contractor firm in fulfilling its responsibilities under the agreement during the
design phase(s), including participation in design discussions.
The PFA staff works very closely with the Architect/Engineer (Belford -Watkins Architects) and the
contractor on a day to day basis as part of a tem during design and construction of projects.
Traditional adversarial roles are not an acceptable way of doing business. You are encouraged to
call or visit to discuss further or to ask any questions that you have about the process.
The Poudre Fire Authority utilizes the services of a general contractor on an as needed basis. The
type and complexity of the work varies, dependent upon the specific needs of he PFA at any given
time. Several projects including a facilities warehouse structure, additional fire stations, significant
remodels and additions to existing fire stations, and the replacement of the burn building are all
possible during the terms of any agreement.
Currently some of these projects have approval.
• Prototype Fire Stations (Stations 12 & 14) --—10,500 sq foot fire stations with living
quarters, apparatus bays, community rooms, offices and support areas, typically located 1
to 1.5 acre sites. 2 of these facilities completed in last 6 years.
• Training Center Facilities -- 20,000 sq. ft. storage, warehouse and office facility for training
staff.
• Live Fire Training building — Significant repairs to this structure to extend its useful life.
STD WO SA WO rev06/07
Flag Poles — The installation of Flag Poles at several facilities.
The list of projects is not exhaustive of the projects completed under the current agreement and is
no guarantee of similar projects in the future. Most of these projects were completed using a team
approach with the Authorities design firm, however some projects were strictly design build by the
contractor and others a combination of design build and design team approaches.
The selected contractor may be retained for multiple phases of the work over the next five (5)
years. The City of Fort Collins may utilize the selected contract for similar projects required in the
next five (5) years, but not specifically listed.
PROPOSAL GUIDELINES
Qualified general contractors interested in the work described in this request should submit a
minimum of the following information to the City:
Describe your approach to this project
General information
Name of firm, contact person for this proposal, title, phone number, fax number, street and mailing
addresses, and previous names of firm in last 10 years, and date established
2. Key Project Staffing
Names and resumes of key project staff, including proposed project manager, construction
superintendent, and project cost estimator. Indicate pertinent work experience and any post high
school construction management or engineering education. Include references from owners and
consulting engineers for the last 3 projects for each assigned person, and similar references for
work on recent similar building projects for each (if not among last three projects). Detail the
availability of staff assigned.
3. General Company Resources
Indicate the resources available for cost estimating, construction approach and methods,
construction sequencing and scheduling. Provide descriptions, resumes, organization chars and
/or other indications of the degree expertise and qualifications available to this project. Indicate
location if not based in the office location in item 1 above.
4. Project Experience
Provide brief summary of similar construction project work performed by the firm in the last 5
years. Highlight any participation by key staff proposed for this project. Provide data on:
a. Bid Cost
b. Cost at completion and number of change orders
c. Contractor, subcontractor or owner initiated claims and their resolution
d. Contract time for completion when bid
e. Actual completion time
STD WO SA WO rev06/07 4
Brief discussion of any unusual factor is encouraged (e.g. owner initiated delays, additions to the
work, etc.). Provide both an owner reference and consulting engineer reference for cited projects.
Partnering Experience
Describe any experience by the firm or key staff with similar owner/engineer/contractor teams.
Describe the firm's experience in Partnering, both formal and informal. Highlight any partnering
experience by key staff proposed for this project. Provide references for cited experience.
6. Safety Record
Provide the firm's OSHA reportable accident rate and current workman's compensation insurance
multiplier for the last 3 years. Provide the OSHA reportable accident rate on projects managed by
the proposed superintendent or project manager over the three year period (depending on who is
assigned site safety responsibility in the contractor organization).
Subcontractors
Based on the description of the work in this request, describe which portions of the work will be
performed by subcontractors.
8. Design Phase Cost
Provide hourly rates to be applied to the proposed key staff (and subcontractors if necessary) for
assistance to the owner/engineer design team during the design phase. Anticipated hours and
schedule are outlined in the Project Requirements above. Identify how expenses related to
providing this assistance will be charged.
9. Construction Cost Factors
Establish in detail the factors which will be used in determining the negotiated maximum
construction price. These factors shall be comprehensive in establishing all costs to be applied to
direct project labor and materials in determining the construction cost. Commitments shall include:
a. Overhead and profit (combined) margin for general office activities on the base
bid cost
b. Overhead and profit (combined) margin for field office activities on the base bid
cost
c. Subcontractor markup on base bid cost to General Contractor
d. Materials and equipment markup on base bid cost
e. Any additional factors applied to project labor or materials to determine the
base bid cost
f. Change order markup, including supervision allowance, labor and material
markups, and overhead and profit percentages, as a percent of labor and
materials cost for any changes in the work following contract award
10. Financial Statement
Provide a recent financial statement (audited if possible) including balance sheet and income
statement showing:
STD WO SA WO rev06/07
a. Current assets
b. Other assets
c. Current liabilities
d. Other liabilities
e. Fixed assets and equipment
11. Banking Reference
Provide the name, address and phone number of the firm's banking reference
12. Bonding Company
Provide the name, address and phone number of the firm's bonding agent. Provide a letter from
the bonding agent indicating the firm's bonding capacity is adequate to undertake this work.
13. Insurance Company
Provide the name, address and phone number of the firm's insurance agent(s). Provide certificate
of insurance outlining coverage and policy limits. Can this coverage be extended for work on this
project? Can coverage be increased? Can City be listed as an additional insured? Are there any
current claims that will affect coverage limits available to the City for this project?
14. References
List three (3) current references of similar work. Include firm name, address, and telephone
number
15. Agreement
Prior to construction the contractor will be required to sign the City of Fort Collins' Standard
Construction Contract. This document is available for review on the web at:
STD WO SA WO rev06/07
Contractor Review and Assessment
Construction firms will be evaluated on the following qualification criteria. These criteria will be the
basis for review of the written proposals, as well as for the oral interviews of the top ranked firms.
The rating scale shall be from 1 to 5, (or 10, depending on maximum possible points), with 1 being a
poor rating, 3 being an average rating, and the maximum possible points being an outstanding rating.
Weighting factors for the criteria are listed adjacent to the qualification.
Possible Points
Qualification
Standard
Max -Min
10-1
Scope of Proposal
Does the proposal show an understanding of the project
objective, methodology to be used in the design and
construction phases and the results that are desired
from the project?
10-1
Assigned Project
Does the proposed team have the necessary skills and
Team
experience to fulfill the requirements of the project? Are
the key staff available to do the work?
5/1
Safety Record
"OSHA Illness/Injury Rate", "OSHA Lost Work Day
Incidence Rate" and Workers Compensation
Experience Modification Rate Insurance Multiplier
10-1
Firm Experience
Has the firm worked on projects similar in scope to this
--Design
project? Has partnering been used as a basis in design
--Construction
and construction of other projects? Was this work of
high quality in nature?
5-1
Design Phase Cost
Are the proposed design cost rates reasonable and
competitive?
10-1
Construction Cost
Do the proposed construction cost factors compare
Factors
favorably with industry standards and other firms'
construction cost factors?
10-1
Firm Capability
Does the firm have experience, equipment, manpower
and finances to complete the work?
10-1
Construction
Do the referenced projects reflect favorably in respectto
Performance
completion within the contract schedule, cost and
number of change orders and claims?
5-1
Motivation
Has the firm shown an interest in work and a
commitment to the successful completion of theproject?
Reference Evaluation (Top Ranked Firm):
The Project Manger will check references for overall performance, timetable,
completeness budget and job knowledge of selected project/references. A
satisfactory/unsatisfactory rating shall be given to each reference contacted.
STD WO SA WO rev06/07 7
SERVICES AGREEMENT
WORK ORDER TYPE
THIS AGREEMENT made and entered into the day and year set forth below, by and between THE
CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, Acting on Behalf of the Poudre
Fire Authority, hereinafter referred to as the "City' and hereinafter referred to as "Service
Provider".
W ITNESSETH:
In consideration of the mutual covenants and obligations herein expressed, it is agreed by and
between the parties hereto as follows:
Services to be Performed.
a. This Agreement shall constitute the basic agreement between the parties for services for
The conditions set forth herein shall apply to all services performed by the Service
Provider on behalf of the City and particularly described in Work Orders agreed upon in writing
by the parties from time to time. Such Work Orders, a sample of which is attached hereto as
Exhibit "A", consisting of
) page(s) and incorporated herein by this
reference, shall include a description of the services to be performed, the location and time for
performance, the amount of payment, any materials to be supplied by the City and any other
special circumstances relating to the performance of services. No work order shall exceed
$ . The only services authorized under this agreement are those which are performed
after receipt of such Work Order, except in emergency circumstances where oral work
requests may be issued. Oral requests for emergency actions will be confirmed by issuance of
a written Work Order within two (2) working days.
b. The City may, at any time during the term of a particular Work Order and without
invalidating the Agreement, make changes within the general scope of the particular services
assigned and the Service Provider agrees to perform such changed services.
STD WO SA WO rev06/07
2. Changes in the Work. The City reserves the right to independently bid any services
rather than issuing work to the Service Provider pursuant to this Agreement. Nothing within this
Agreement shall obligate the City to have any particular service performed by the Service Provider.
3. Time of Commencement and Completion of Services The services to be performed
pursuant to this Agreement shall be initiated as specified by each written Work Order or oral
emergency service request. Oral emergency service requests will be acted upon without waiting for
a written Work Order. Time is of the essence.
4. Contract Period {Option 11 This Agreement shall commence upon the date of
execution shown on the signature page of this Agreement and shall continue in full force and effect
for one (1) year, unless sooner terminated as herein provided. In addition, at the option of the city,
the Agreement may be extended for an additional period of one (1) year at the rates provided with
written notice to the professional mailed no later than 90 days prior to contract end.
4. Contract Period. {Option 2] This Agreement shall commence 200 and
shall continue in full force and effect until 200 , unless sooner terminated as
herein provided. In addition, at the option of the City, the Agreement maybe extended for additional
one year periods not to exceed ( ) additional one year periods. Renewals
and pricing changes shall be negotiated by and agreed to by both parties. The Denver Boulder
Greeley CPIU published bythe Colorado State Planning and Budget Office will be used as a guide.
Written notice of renewal shall be provided to the Service Provider and mailed no later than 90
days prior to contract end.
5. Delay. If either party is prevented in whole or in part from performing its obligations
by unforeseeable causes beyond its reasonable control and without is fault or negligence, then the
party so prevented shall be excused from whatever performance is prevented by such cause. To
the extent that the performance is actually prevented, the Service Provider must provide written
notice to the City of such condition within fifteen (15) days from the onset of such condition.
6. Early Termination by City/Notices. Notwithstanding the time periods contained
STD WO SA WO rev06/07 9