HomeMy WebLinkAboutRFP - P1116 I25 SH392 1601 STUDYREQUEST FOR PROPOSAL
P1116 1-25/SH 392 1601 Study
The City of Fort Collins, the Town of Windsor and Metro Acquisitions, LLC ( hereafter referred
as "Owner") is seeking an RFP (Request for Proposal) from qualified engineering firms to
perform the Scope of Services outlined below for compliance with the Colorado Department of
Transportation's Procedural Directive 1601.1 (henceforth "1601 Study') for the reconstruction of
the SH 392/125 interchange. This project may include both local and Federal funds.
The Owners at their sole discretion may award a contract to complete preliminary and final
design and to prepare contract documents for the reconstruction of the SH 392/125 interchange.
Please e-mail proposals to istephen fcgov.com and limit proposal length to 40 pages or fewer.
Please send a separate e-mail to verify that the proposal has been received. Proposals will be
received before 3:00 p.m. (our clock) April 9, 2008. Proposal No. P1116.
A copy of the Request for Proposal may be obtained by:
Downloading the RFP from the Purchasing Department's Listings Webpage, at
www.fcgov.com/e rocurement
2 Pick up a copy of the RFP at the Purchasing Department, 215 North Mason
Street, 2nd Floor, Fort Collins.
Technical questions concerning this project should be directed to the CO - Project Managers
Rick Richter, Fort Collins, (970) 221-6798, or Dennis Wagner 970-686-7476 Town of
Windsor.
Purchasing questions regarding the proposal submittal or the process should be directed to
John Stephen, CPPO, CPPB, Senior Buyer, (970) 221-6775. E-mail address:
jstephen@fcgov.com.
Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council nor any
officer, employee, or member of the Windsor Town Board, shall have a financial interest in any
sale to the City or the Town of any real or personal property, equipment, material, supplies or
services where such officer, employee or member exercises directly or indirectly any decision -
making authority concerning such sale or any supervisory authority over the services to be
rendered. This rule also applies to subcontracts with the City or the Town. Soliciting or
accepting any gift, gratuity favor, entertainment, kickback or any items of monetary value from
shall be based upon the Professional's City -verified progress in completing the services to be
performed pursuant hereto and upon the City's approval of the Professional's actual
reimbursable expenses. [Optional] Insert Subcontractor ClauseFinal payment shall be made
following acceptance of the work by the City. Upon final payment, all designs, plans, reports,
specifications, drawings, and other services rendered by the Professional shall become the sole
property of the City.
6. Compensation. [Option 1] In consideration of the services to be performed
pursuant to this Agreement, the City agrees to pay Professional on a time and reimbursable
direct cost basis according to the following schedule:
Hourly billing rates:
Reimbursable direct costs:
with maximum compensation (for both Professional's time and reimbursable direct costs) not to
exceed ($ ). Monthly partial payments based upon the Professional's billings and
itemized statements of reimbursable direct costs are permissible. The amounts of all such
partial payments shall be based upon the Professional's City -verified progress in completing the
services to be performed pursuant hereto and upon the City's approval of the Professional's
reimbursable direct costs. Final payment shall be made following acceptance of the work by the
City. Upon final payment, all designs, plans, reports, specifications, drawings and other
services rendered by the Professional shall become the sole property of the City.
7. City Representative. The City will designate, prior to commencement of work, its
project representative who shall make, within the scope of his or her authority, all necessary and
proper decisions with reference to the project. All requests for contract interpretations, change
orders, and other clarification or instruction shall be directed to the City Representative.
8. Project Drawings. [Optional]Upon conclusion of the project and before final
payment, the Professional shall provide the City with reproducible drawings of the project
containing accurate information on the project as constructed. Drawings shall be of archival,
prepared on stable mylar base material using a non -fading process to provide for long storage
and high quality reproduction. "CD" disc of the as -built drawings shall also be submitted to the
owner in and AutoCAD version no older then the established city standard.
9. Monthly Report. Commencing thirty (30) days after the date of execution of this
Agreement and every thirty (30) days thereafter, Professional is required to provide the City
Representative with a written report of the status of the work with respect to the Scope of
Services, Work Schedule, and other material information. Failure to provide any required
monthly report may, at the option of the City, suspend the processing of any partial payment
request.
10. Independent Contractor. The services to be performed by Professional are those
of an independent contractor and not of an employee of the City of Fort Collins. The City shall
not be responsible for withholding any portion of Professional's compensation hereunder for the
payment of FICA, Workers' Compensation, other taxes or benefits or for any other purpose.
11. Personal Services. It is understood that the City enters into this Agreement
based on the special abilities of the Professional and that this Agreement shall be considered as
an agreement for personal services. Accordingly, the Professional shall neither assign any
responsibilities nor delegate any duties arising under this Agreement without the prior written
consent of the City.
12. Acceptance Not Waiver. The City's approval of drawings, designs, plans,
specifications, reports, and incidental work or materials furnished hereunder shall not in any way
relieve the Professional of responsibility for the quality or technical accuracy of the work. The
City's approval or acceptance of, or payment for, any of the services shall not be construed to
operate as a waiver of any rights or benefits provided to the City under this Agreement.
13. Default. Each and every term and condition hereof shall be deemed to be a
material element of this Agreement. In the event either party should fail or refuse to perform
according to the terms of this agreement, such party may be declared in default.
14. Remedies. In the event a party has been declared in default, such defaulting
party shall be allowed a period of ten (10) days within which to cure said default. In the event
the default remains uncorrected, the party declaring default may elect to (a) terminate the
Agreement and seek damages; (b) treat the Agreement as continuing and require specific
performance; or (c) avail himself of any other remedy at law or equity. If the non -defaulting
party commences legal or equitable actions against the defaulting party, the defaulting party
shall be liable to the non -defaulting party for the non -defaulting party's reasonable attorney fees
and costs incurred because of the default.
15. Binding Effect. This writing, together with the exhibits hereto, constitutes the
entire agreement between the parties and shall be binding upon said parties, their officers,
employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs,
personal representatives, successors and assigns of said parties.
16. Law/Severability. The laws of the State of Colorado shall govern the
construction, interpretation, execution and enforcement of this Agreement. In the event any
provision of this Agreement shall be held invalid or unenforceable by any court of competent
jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this
Agreement.
17. Prohibition Against Emploving Illegal Aliens. This paragraph shall apply to all
Contractors whose performance of work under this Agreement does not involve the delivery of a
specific end product other than reports that are merely incidental to the performance of said
work. Pursuant to Section 8-17.5-101, C.R.S., et. seq., Contractor represents and agrees that:
a. As of the date of this Agreement:
1. Contractor does not knowingly employ or contract with an illegal alien;
and
2. Contractor has participated or attempted to participate in the basic pilot
employment verification program created in Public Law 208, 104th Congress, as
amended, and expanded in Public Law 156, 108th Congress, as amended,
administered by the United States Department of Homeland Security (the "Basic
Pilot Program") in order to confirm the employment eligibility of all newly hired
employees.
b. Contractor shall not knowingly employ or contract with an illegal alien to perform
work under this Agreement or knowingly enter into a contract with a subcontractor that
knowingly employs or contracts with an illegal alien to perform work under this
Agreement.
C. Contractor shall continue to apply to participate in the Basic Pilot Program and
shall in writing verify same every three (3) calendar months thereafter, until Contractor is
accepted or the public contract for services has been completed, whichever is earlier.
The requirements of this section shall not be required or effective if the Basic Pilot
Program is discontinued.
d. Contractor is prohibited from using Basic Pilot Program procedures to undertake
pre -employment screening of job applicants while this Agreement is being performed.
e. If Contractor obtains actual knowledge that a subcontractor performing work
under this Agreement knowingly employs or contracts with an illegal alien, Contractor
shall:
1. Notify such subcontractor and the City within three days that Contractor
has actual knowledge that the subcontractor is employing or contracting with an
illegal alien; and
2. Terminate the subcontract with the subcontractor if within three days of
receiving the notice required pursuant to this section the subcontractor does not
cease employing or contracting with the illegal alien; except that Contractor shall
not terminate the contract with the subcontractor if during such three days the
subcontractor provides information to establish that the subcontractor has not
knowingly employed or contracted with an illegal alien.
f. Contractor shall comply with any reasonable request by the Colorado
Department of Labor and Employment (the "Department") made in the course of an
investigation that the Department undertakes or is undertaking pursuant to the authority
established in Subsection 8-17.5-102 (5), C.R.S.
g. If Contractor violates any provision of this Agreement pertaining to the duties
imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this Agreement. If this
Agreement is so terminated, Contractor shall be liable for actual and consequential
damages to the City arising out of Contractor's violation of Subsection 8-17.5-102,
C.R.S.
h. The City will notify the Office of the Secretary of State if Contractor violates this
provision of this Agreement and the City terminates the Agreement for such breach.
18. Special Provisions. [Optional] Special provisions or conditions relating to the
services to be performed pursuant to this Agreement are set forth in Exhibit " ", consisting
of ( ) pages, attached hereto and incorporated herein by this reference.
THE CITY OF FORT COLLINS, COLORADO
By:
James B. O'Neill II, CPPO, FNIGP
Director of Purchasing & Risk Management
ATTEST:
City Clerk
APPROVED AS TO FORM:
Assistant City Attorney
[Insert Professional's name] or
[Insert Partnership Name] or
[Insert individual's name] or
Doing business as [insert name of business]
LM-
Title:
CORPORATE PRESIDENT OR VICE PRESIDENT
Date:
ATTEST:
(Corporate Seal)
Corporate Secretary
INSURANCE REQUIREMENTS
1. The Service Provider will provide, from insurance companies acceptable to the City, the
insurance coverage designated hereinafter and pay all costs. Before commencing work under
this bid, the Service Provider shall furnish the City with certificates of insurance showing the
type, amount, class of operations covered, effective dates and date of expiration of policies, and
containing substantially the following statement:
"The insurance evidenced by this Certificate will not be cancelled or materially altered,
except after ten (10) days written notice has been received by the City of Fort Collins."
In case of the breach of any provision of the Insurance Requirements, the City, at its option,
may take out and maintain, at the expense of the Service Provider, such insurance as the City
may deem proper and may deduct the cost of such insurance from any monies which may be
due or become due the Service Provider under this Agreement. The City, its officers, agents
and employees shall be named as additional insureds on the Service Provider's general liability
and automobile liability insurance policies for any claims arising out of work performed under
this Agreement.
2. Insurance coverages shall be as follows:
A. Workers' Compensation & Employer's Liability. The Service Provider shall
maintain during the life of this Agreement for all of the Service Provider's employees
engaged in work performed under this agreement:
Workers' Compensation insurance with statutory limits as required by
Colorado law.
Employer's Liability insurance with limits of $100,000 per accident,
$500,000 disease aggregate, and $100,000 disease each employee.
B. Commercial General & Vehicle Liability. The Service Provider shall maintain
during the life of this Agreement such commercial general liability and automobile liability
insurance as will provide coverage for damage claims of personal injury, including
accidental death, as well as for claims for property damage, which may arise directly or
indirectly from the performance of work under this Agreement. Coverage for property
damage shall be on a "broad form" basis. The amount of insurance for each coverage,
Commercial General and Vehicle, shall not be less than $500,000 combined single limits
for bodily injury and property damage.
In the event any work is performed by a subcontractor, the Service Provider shall be
responsible for any liability directly or indirectly arising out of the work performed under
this Agreement by a subcontractor, which liability is not covered by the subcontractor's
insurance.
any person who has or is seeking to do business with the City of Fort Collins or the Town of
Windsor is prohibited.
Collusive or sham proposals: Any proposal deemed to be collusive or a sham proposal will be
rejected and reported to authorities as such. Your authorized signature of this proposal assures
that such proposal is genuine and is not a collusive or sham proposal.
The City of Fort Collins in consultation with the Town of Windsor, reserves the right to reject any
and all proposals and to waive any irregularities or informalities.
Sincerely,
ramn)s B. O'Neill II, CPPO, FNIGP
Director of Purchasing & Risk Management
VA
REQUEST FOR PROPOSAL
P1116 I-25/SH 392 1601 Study
BACKGROUND/OBJECTIVE
The City of Fort Collins, the Town of Windsor and Metro Acquisitions, LLC ( hereafter referred
as "Owner") is seeking an RFP (Request for Proposal) from qualified engineering firms to
perform the Scope of Services outlined below for compliance with the Colorado Department of
Transportation's Procedural Directive 1601.1 (henceforth 1601 Study") for the reconstruction of
the SH 392/125 interchange. This interchange does not meet current level of service (LOS)
standards for CDOT or the Owners. The Colorado Department of Transportation (CDOT) has
identified this facility as a high priority project targeted for full replacement with a new
interchange design. However, neither federal nor state funding is available now or in the
foreseeable future. In 2004, CDOT initiated the North 1-25 Environmental Impact Statement
(EIS) to look at design alternatives and associated impacts for each interchange along the
corridor, including the SH-392 facility. A separate Environmental Overview Study (EOS) and
Access Control Plan for the SH 392 Corridor by CDOT have been completed.
The Colorado Department of Transportation has in place a procedural directive for approval
process for modifications to existing interchanges. This procedural directive 1601.1 requires an
in depth study be preformed to ensure the proposed interchange modifications comply with all
state and federal guidelines and regulations. A component of the 1601 Study is an
environmental study. The data from EIS and EOS referenced above will be available for use in
preparing this study. www.dot.state.co.us/SH392EOS/index.cfm.
Justification for Separate Action (JSA) prepared pursuant to a previous RFP has been
submitted to CDOT and FHWA for approval.
A traffic analysis will be required as part of this submittal. The North Front Range Planning
Organization has a transportation demand model that can be used but will need to be updated
by the consultant to reflect current and proposed land uses and traffic configuration.
Because state funding is not available to construct a new interchange, alternative revenue
sources need to be identified through local public and private sectors, and ultimately
establishing a partnership with CDOT to finance the interchange improvements. In 2003 the
City of Fort Collins and the Town of Windsor, along with other local jurisdictions, adopted the
Northern Colorado Regional Communities 1-25 Corridor Plan and Development Standards. This
effort helped set the stage for guiding future development in the area, and identifying future land
use, transportation, and open space along the interstate corridor. In 2005, the City of Fort
Collins and Larimer County adopted an expansion of the Fort Collins Growth Management Area
boundary along the west side of the Interstate and SH-392. Coordinating all of these previous
plans, including the CDOT EOS and actions, with existing efforts has led to the need for an
integrated interchange improvement plan for both Fort Collins and Windsor. The City of Fort
Collins and the Town of Windsor completed an 1-25/SH392 Interchange Improvement Plan in
2007. These documents are available to be used in the preparation of this study.
www.fggov.com/citvplanninq/392interchange.php
The fee for engineering services shall be negotiated following a Qualifications -Based Selection
of the engineering firm. If the Owners and the Consultant are unable to agree on a fee for the
project, the Owners retain the right to negotiate with the second highest rated firm.
SCOPE OF WORK
Responding consultants are requested to prepare a detailed scope of proposed work for
consideration by the selection team. The scope of work will include professional engineering
services required to successfully complete an 1-25 / SH 392 1601 Systems Level study -Type I.
This study shall include but not be limited to:
Technical Feasibility
1. An enhanced preliminary design on the interchange will be needed.
2. The interchange configuration and frontage road configuration will be as shown
in the draft EIS
3. Existing and future traffic, safety, land use and economic conditions will need to
be evaluated as part of this study
4. The Interchange Improvements will be designed to accommodate and be
compatible with which ever mass transit option for the 1-25 corridor currently
being studied in the 1-25 corridor EIS is selected.
5. This study should also look at the existing park and ride facilities and review the
need for future park and ride facilities.
Environmental Assessment/NEPA Clearance
1. Gathering and assembling environmental information from previous studies and
defining issues that will need further analysis.
2. The study document should address whether the proposed interchange
improvements causes significant impacts to the environment and the
environmental impacts have been avoided or mitigated.
Project Funding
1. The consultant will need to support the Owners in developing funding strategies.
This support may include potential design information, and cost information for in
developing a preliminary funding plan.
In addition to this RFP the Owners at their sole discretion may award a contract to complete
preliminary and final design of the interchange improvements and to prepare contract
documents for this project.
The scope of work should identify a project schedule, indicate which firm (s) and/or Owner staff
would perform which activities, and describe proposed communications and public involvement
processes in detail.
The following outline is included to provide examples of the various tasks that should be
included in the scope of work.
PUBLIC PROCESS
Close coordination with CDOT, FHWA, North Front Range Metropolitan Planning Organization
(MPO) and the Division of Wildlife is necessary. In addition, it is anticipated that area property
and business owners and the general public will need to be involved as part of the process.
This project will need to have a citizen participation process that will include participation by the
consultant in open houses and citizen meetings.
The study will need to be reviewed by Boards and Commissions of each jurisdiction, along with
work sessions by the Windsor Town Board and Fort Collins Planning and Zoning Board, Fort
Collins Transportation Board, City Council and the State Transportation Commission. Final
adoption of the Study will require a public hearing before the Windsor Town Board, the Fort
Collins City Council and the Colorado Transportation Commission. The selected consultant will
be required to prepare exhibits for use in presentations to these boards and commissions.
EXPECTED PRODUCTS
The project will develop the necessary components for the completion of the1601 Study
including but not limited to technical feasibility, environmental assessment and project funding.
INSTRUCTIONS TO THE CONSULTANTS
Please e-mail proposals to jstephen cDfc ov.com and limit proposal length to 40 pages or fewer.
Please send a separate e-mail to verify that the proposal has been received.
Please include the following in your proposal:
• Resumes for all members of your firm who are proposed to provide the actual services.
Resumes should include the person's name, title or job classification, qualifications and
experience related to roadway design, 1601 Study process, Interchange design, and the
length of service with your firm.
• References for your firm.
• Identification of your firm's experience in the design, bidding and construction of public
projects of similar size, scope, and function.
• Identification of your firm's experience in performing detailed urban traffic analysis
involving interstate highways.
• Identification of your firm's experience in completion of a 1601 Study submittal.
TIMELINE
Proposal submittal April 9, 2008
Oral Interviews - Top 3 consultants Week of April 21
Timeline for 2008 1601 Stud
April thru August 2008
System Level Analysis Stud
June and August, 2008
Council /Town Board Work
Session
September, 2008
Council/Town Board Hearings
October, 2008
Transportation Commission
November, 2008
1. MPO/TPR Board Approval Conceptual Design 2. NEPA Approval 3.
FHWA Interstate Access Approval 4. Council /Town Board Work
Session
December, 2008
Final Council /Town Board Hearings
SELECTION CRITERIA AND METHOD
Review and Assessment
Professional firms will be evaluated on the following criteria. These criteria will be the basis for
review of the written proposals and interview session.
The rating scale shall be from 1 to 5, with 1 being a poor rating, 3 being an average rating, and
5 being an outstanding rating.
WEIGHTING
FACTOR
QUALIFICATION
STANDARD
Does the proposal show an understanding of the project objective,
2.0
Scope of Proposal
methodology to be used and results that are desired from the
project?
Do the persons who will be working on the project have the
2.0
Assigned Personnel
necessary skills? Are sufficient people of the requisite skills
assigned to the project?
Can the work be completed in the necessary time? Can the target
1.0
Availability
start and completion dates be met? Are other qualified personnel
available to assist in meeting the project schedule if required? Is
the project team available to attend meetings as required by the
Scope of Work?
Is the firm interested and are they capable of doing the work in the
1.0
Motivation
required time frame?
Does the firm have the support capabilities the assigned personnel
3.0
Firm Capability
require? Has the firm done previous projects of this type and scope?
Is the primary firm a UDBE or has the primary
1.0
UDBE
firm submitted UDBE participation that meets or exceeds UDBE goal
for the ro'ect?
0
Reference evaluation (Top Ranked Firm)
The project Manager will check references using the following criteria. The evaluation rankings
will be labeled Satisfactory/Unsatisfactory.
QUALIFICATION
STANDARD
Overall Performance
Would you hire this Professional again? Did
they show the skills required by this project?
Timetable
Was the original Scope of Work completed
within the specified time? Were interim
deadlines met in a timely manner?
Completeness
Was the Professional responsive to client
needs; did the Professional anticipate
problems? Were problems solved quickly and
effectively?
Budget
Was the original Scope of Work completed
within the project budget?
Job Knowledge
a) If a study, did it meet the Scope of Work?
b) If Professional administered a construction
contract, was the project functional upon
completion and did it operate properly?
Were problems corrected quickly and
effectively?
TERMS AND CONDITIONS
The payment for services as described under the Scope of Services shall be based on unit prices,
hourly rates, and reimbursement rates (at cost) for completed services.
PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT made and entered into the day and year set forth below, by and
between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter
referred to as the "City" and , [insert either a corporation, a partnership or an
individual,doing business as
WITNESSETH:
hereinafter referred to as "Professional".
In consideration of the mutual covenants and obligations herein expressed, it is agreed
by and between the parties hereto as follows:
1. Scope of Services. The Professional agrees to provide services in accordance
with the scope of services attached hereto as Exhibit "A", consisting of ( ) pages,
and incorporated herein by this reference.
2. The Work Schedule. [Optional] The services to be performed pursuant to this
Agreement shall be performed in accordance with the Work Schedule attached hereto as
Exhibit "B", consisting of ( ) pages, and incorporated herein by this reference.
3. Contract Period. This Agreement shall commence 200 and shall
continue in full force and effect until 200 , unless sooner terminated as herein
provided. In addition, at the option of the City, the Agreement may be extended for additional
one year periods not to exceed four (4) additional one year periods. Renewals and pricing
changes shall be negotiated by and agreed to by both parties. The Denver Boulder Greeley
CPIU published by the Colorado State Planning and Budget Office will be used as a guide. .
Written notice of renewal shall be provided to the Service Provider and mailed no later than
ninety (90) days prior to contract end.
4. Early Termination by City. Notwithstanding the time periods contained herein,
the City may terminate this Agreement at any time without cause by providing written notice of
termination to the Professional. Such notice shall be delivered at least fifteen (15) days prior to
the termination date contained in said notice unless otherwise agreed in writing by the parties.
All notices provided under this Agreement shall be effective when mailed, postage prepaid and
sent to the following addresses:
Professional:
With Copy to:
City of Fort Collins, Purchasing
PO Box 580
Fort Collins, CO 80522
In the event of any such early termination by the City, the Professional shall be paid for services
rendered prior to the date of termination, subject only to the satisfactory performance of the
Professional's obligations under this Agreement. Such payment shall be the Professional's sole
right and remedy for such termination.
5. Design, Project Indemnity and Insurance Responsibility. The Professional shall
be responsible for the professional quality, technical accuracy, timely completion and the
coordination of all services rendered by the Professional, including but not limited to designs,
plans, reports, specifications, and drawings and shall, without additional compensation,
promptly remedy and correct any errors, omissions, or other deficiencies. The Professional
shall indemnify, save and hold harmless the City, its officers and employees in accordance with
Colorado law, from all damages whatsoever claimed by third parties against the City; and for the
City's costs and reasonable attorneys fees, arising directly or indirectly out of the Professional's
negligent performance of any of the services furnished under this Agreement. The Professional
shall maintain commercial general liability insurance in the amount of $500,000 combined single
limits and errors and omissions insurance in the amount of $
6. Compensation. [Use this paragraph or Option 1 below.] In consideration of
the services to be performed pursuant to this Agreement, the City agrees to pay Professional a
fixed fee in the amount of ($ ) plus reimbursable direct costs. All such fees and
costs shall not exceed ($ ). Monthly partial payments based upon the Professional's
billings and itemized statements are permissible. The amounts of all such partial payments