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HomeMy WebLinkAboutRFP - P1110 OPERATION OF INTERCITY BUS SERVICEAdministrative Services Purchasing Division 215 N Mason St 2 " Floor PO Box 580 Fort Collins CO 80522 970 221 6775 970 221 6707 rcgov com/purchasing ADDENDUM No 2 P1110 Operation of Intercity Bus Service SPECIFICATIONS AND CONTRACT DOCUMENTS Description of RFP P1110 Operation of Intercity Bus Service OPENING DATE 3 00 P M (Our Clock) March 14 2008 To all prospective bidders under the specifications and contract documents described above the following changes are hereby made REVISION 7600 revenue service hours RFP QUESTIONS AND ANSWERS II SERVICES TO BE PERFORMED C Reporting Requirements & V CONTRACTOR PROJECT RESPONSIBILITIES H Marketing and Promotions What is the time and/or financial commitment expected towards Participation as needed in promotions and marketing and to assist in support activities such as distributing the bus schedules advertisements and surveys '? To be negotiated with NFRMPO Note what is included in Revenue Service Hour Rate 2 II SERVICES TO BE PERFORMED Backup Vehicle Regarding the spare vehicle is there a model year requirement for the spare vehicle that the contractor must provide9 No model year requirement Requirement that vehicle have less than 300 000 miles and be in a condition acceptable to the NFRMPO Include fleet roster 3 II SERVICES TO BE PERFORMED Is the vendor required to provide spare parts inventory investment vehicle/engine/tires maintenance including the potential cost of non scheduled regular maintenance repairs that are not under warranty particularly large ticket items (engine transmission etc ) can significantly inflate the proposed cost per service hour How does the MPO want such repairs expensed? Yes Include in Revenue Service Hour Rate Consider adding extended warranty as an option 4 II SERVICES TO BE PERFORMED Who is responsible to maintain bus stops? Bus stop maintenance is covered by the Cities of Greeley and Loveland III DESCRIPTION OF TRANSIT SERVICES B Days and Hours of Operation Give examples of Major and Minor Adjustments Major Eliminate Stop(s) Minor Move schedule up 3 minutes Collusive or sham proposals Any proposal deemed to be collusive or a sham proposal will be rejected and reported to authorities as such Your authorized signature of this proposal assures that such proposal is genuine and is not a collusive or sham proposal The City of Fort Collins reserves the right to reject any and all proposals and to waive any irregularities or informalities Sincerely o m s B O'Neill II CPPO FNIGP ctor of Purchasing & Risk Management 2/9/00 REQUEST FOR PROPOSAL P1110 Operation of Intercity Bus Service INTRODUCTION The North Front Range Metropolitan Planning Organization (NFRMPO) seeks proposals from qualified firms for the operation of intercity bus services between and among Greeley and Loveland Colorado including the provision of equipment to provide the services The North Front Range Metropolitan Planning Organization (NFRMPO) is an association of 13 local governments in Larimer and Weld Counties Colorado working together to improve regional transportation and air quality The NFRMPO does long-range and short-range planning and prioritizes which protects in those plans will receive state and federal funding The NFRMPO is the public agency responsible for coordination of transit services in the two counties and is also a recipient of federal funds for the transit services Operation of the contract transportation services shall be conducted in accordance with the terms and conditions contained herein and in the contract(s) governing this protect II SERVICES TO BE PERFORMED The services to be performed by the Contractor(s) pursuant to this proposal are (1) actual operation (including the provision of equipment as specified in this RFP) of the intercity bus services and (2) submission of reports and other materials to the NFRMPO as specified within this RFP The NFRMPO shall provide the intercity bus vehicles operated by the Contractor except that Contractor shall provide a comparable backup vehicle for use if two of the vehicles provided by the NFRMPO are out of service (Appendix M Equipment Specification) A Operation of Transit Services The public transportation services included in this RFP consist of intercity transit service on U S Highway 34 from Greeley Colorado to Loveland Colorado The Contractor shall be responsible for operation of these services as specified in Section III All transportation services shall be provided according to the information in this RFP and contract(s) for service B Maintenance of Equipment The Contractor will be responsible for the maintenance of all equipment including the buses and for the protection of the equipment from abuse or other damage See Section V B 3 for further details regarding Contractors maintenance responsibilities C Reporting Requirements The Contractor shall be subject to reporting requirements concerning the operation and maintenance of the all equipment and the Intercity transit service These reporting requirements are specified in Section V D of this RFP The services and equipment required for the contract service include but are not limited to the following 2/9/00 • Administration • Accident Reporting • Incident Reporting and follow-up • Data Collection and Reports • Fare Collection and Reports • Passenger Counts • Accounting • Service Monitoring • Driver Training and Evaluation • Insurance • Performance Bond • Participation as needed in promotions and marketing • Communication with other local transit operations regarding passenger transfers These requirements are described more fully in Section V Contractor Project Responsibilities and Section VI Requirements and General Conditions III DESCRIPTION OF TRANSIT SERVICES A Routes The NFRMPO will operate regional connector bus service between the cities of Greeley and Loveland B Days/Hours of Operation The NFRMPO reserves the right to modify the hours of operation and numbers of buses based on changing conditions Days of Service — Monday — Saturday except for the following holidays New Years Day Memorial Day Independence Day Labor Day Thanksgiving Day and Christmas Day Estimated Hours of Service — 8 400 Annual Revenue Service Hours Monday —Friday 6 00 a m— 7 00 pm Saturday 9 00 a m— 7 00 p m Freauencv of Service — Hourly dependent upon financial resources and demand Service Area — Route will operate between the greeley eau and the East Loveland Transfer Center on US Highway 34 and other streets and roads as required Due to the limited number of stops along this route this route is considered to be an intercity route and not a fixed route and complementary paratransit service is not required Expected Start Date — Between May 1 2008 and June 1 2008 The actual stops and service hours may be adjusted as a result of the final schedule being developed by the NFRMPO in consultation with Contractor Throughout the term of this contract the NFRMPO reserves the right to make 2/9/00 adjustments to the service hours and service areas For major adjustments Contractor will be notified not less than seven (7) calendar days prior to the effective date for minor adjustments Contractor will be given at least 24 hours notice C Fares The NFRMPO will determine and set fares Contractor shall charge passengers exactly as specified by the NFRMPO unless notified by the NFRMPO that there will be a deviation from regular fares Estimated Fare $1 25 for a single one-way trip Potential Transfer Policies Extend the Transfort/Foxtrot/COLT policy so a rider could get on in Fort Collins and transfer through to Greeley or vice -versa CSU & UNC passes will continue the existing policies A CSU rider can get on Transfort and/or Foxtrot & transfer to COLT then pay to get back on COLT a UNC rider could do the same either paying to get back on whatever non -home system they are wanting to board The Contractor's drivers will collect fares The NFRMPO will provide standard fareboxes (non -electronic) At a time and place arranged by the NFRMPO Contractor will deposit fares in a bank account as specified by NFRMPO Contractor must use an agreed upon secure counting and monetary control procedure acceptable to the NFRMPO D Service Description Service will operate on an hourly headway using three buses provided by the NFRMPO See Section V B 1 for further details 2/9/00 NORTH FRONT RAM Hwy 34 Pilot - Bus Route Map A ? V it s Rut bF ,d I ft goal aWJ Ra e D I &lznool IumrotrtAx wrxcmwnuiwx Dre taov OlSR e mean WIN DSOR 2 3 dtyt., LOVELAND G R E EL EY ® I I \\ F�r�; annst � w„m �sn� f � ■ o< marz t_ _ � � j.f'i� 1 rr�n� 1 3a 0� t a nn St o3s as 015 t o oxs as 075 I 1 o ozs 05 0 MI MI MI 2/9/00 IV PERIOD OF CONTRACT A Base Term The services shall commence between May 1 2008 and June 1 2008 for a period of one(l)year B Renewal The NFRMPO shall have the option to renew the contract with Contractor for two additional one-year terms by providing written notice to Contractor at any time on or before sixty (60) calendar days prior to the contracts anniversary date Any such renewal shall be at the same rates and subject to the same terms and conditions as the original term of the contract except that the NFRMPO may allow an increase in rates based on increased costs of labor fuel oil or other petroleum products Any increase in labor costs must be substantiated by a valid contract between the Contractor and his employees and/or union organization representing Contractors employees Any increase based on increases in labor fuel oil or other petroleum products must be substantiated by valid purchase orders or other such contracts verifying that such increase is actual unavoidable and beyond the control of the Contractor Any such increase will be no more than the increase of the Consumer Price Index for All Urban Consumers (CPI-U) for the Denver -Boulder -Greeley metropolitan area as published by the Bureau of Labor Statistics of the United States Department of Labor (the Index ) The increase if any of the Index shall be measured by comparing the most recently published Index on the effective date of the contract against the most recently published Index on the date that Contractor requests a price increase Nonseasonally adjusted Index data shall be used The Contractor shall agree upon request of the NFRMPO to submit detailed cost breakdowns for the renewal penod(s) in order to permit verification of any increase request Any request for an increase in proposed fees shall be made no less than thirty (30) days of receiving written notice from the NFRMPO of its intent to renew the contract At the Contractor s option the Contractor may waive and forego any cost increases in the option years by so indicating on the Proposal Cost Form This will be considered by the NFRMPO in evaluation of proposals prior to award of contract 2/9/00 V CONTRACTOR PROJECT RESPONSIBILITIES A Operation of Transportation Services The Contractor shall be responsible for operation of public transportation services pursuant to the terms conditions and requirements stated herein In the conduct of this task the Contractor shall ensure at all times that vehicles used for passenger conveyance shall be operated with due regard for the safety comfort and convenience of the general public The Contractor will be responsible for complying with all applicable federal state and local laws and requirements The Contractor shall be responsible for ensuring compliance with the Americans With Disabilities Act (ADA) Part IV 49 CFR Parts 27 37 and 38 Transportation for Individuals with Disabilities Final Rule dated September 6 1991 The Contractor shall also be responsible for complying with any changes in operation mandated by the FTA The Contractor shall be responsible for establishing and maintaining a driver vehicle and passenger safety program throughout the duration of the contract Transportation services shall be provided pursuant to the service description in contained in Section III of this document or any adjusted schedule established by the NFRMPO including route modifications required as a result of a declared emergency A copy of the existing schedule is attached to this RFP Adherence to timetables is absolutely essential The Contractor shall be responsible for making every effort to ensure that the subject routes operate according to their public timetables However the Contractor shall not be held responsible for failure to provide on -time service due to external conditions over which the Contractor has no control e g severe weather or extraordinary traffic conditions that preclude scheduled performance For purposes of performance evaluation on -time performance is defined as follows 1) A fixed route vehicle shall depart at a time point between zero (0) minutes before and five (5) minutes after the scheduled departure time and the vehicle shall not leave the time point prior to the scheduled departure time 2) Adequate back up vehicles for all services should be available to be dispatched from the yard within 20 minutes of the time when the original vehicle was scheduled The Contractor shall be responsible for ensuring that all scheduled trips are operated in their entirety Any scheduled trip or portion thereof which is not operated pursuant to schedule shall be reported to the NFRMPO as a missed trip pursuant to Section V D 3 of this document Contractor shall average a 90% on -time performance record for each quarter of operation Contractor shall at a minimum complete 99% of all scheduled trips during every quarter of operation 2/9/00 B Primary Vehicles/Back-Up Vehicles 1 Vehicle Standards for Intercity Fixed Route Service The Contractor shall utilize the three 2008 Integrated HC C Bus (PC505) vehicles provided by the NFRMPO as the primary vehicles for this route and provide at least one comparable back-up vehicle 2 Back-uo Vehicles The Contractor shall at all times have at least one vehicle available for use as back-up in the event that one of the primary vehicles is unable to be operated Whenever a primary vehicle is disabled the Contractor shall dispatch the back- up into service within twenty (20) minutes of the time when the disability first occurs The Contractor shall notify the NFRMPO within thirty (30) minutes of the deployment of any back-up vehicle The Contractor shall take necessary steps to minimize the use of back-up vehicles by effecting repairs to the primary vehicles as quickly as possible The back-up vehicle(s) shall be comparable in size design features color scheme and equipment to the primary vehicles Any back-up vehicles used by the Contractor must be clearly identified as operating the NFRMPO service The Contractor shall specifically identify the vehicle(s) proposed for back-up duty Such vehicles shall be subject to approval by the NFRMPO Contract Manager 3 Vehicle Maintenance It shall be agreed by the Contractor that a regularly scheduled program of preventive maintenance is essential to ensuring sound and cost-effective vehicle operation To document this the Contractor is required to submit a written Maintenance Plan as part of this RFP with the Plan containing a detailed description of the preventive maintenance program to be used by the Contractor for all vehicles involved in the provision of these services The vehicle maintenance plan should include the number and skill level of maintenance employees preventive maintenance programs vehicle defect identification and repair processes and vehicle cleaning schedules Throughout the life of this contract the Contractor shall at all times and at its sole expense cause all components of each vehicle to be maintained in safe and proper working condition free from damage or malfunction At its expense the Contractor shall cause any vehicle damaged by accident or otherwise to be repaired as expeditiously as possible Any vehicle which sustains damage or experiences failures impairing safe mechanical operation shall be removed from service immediately and shall not be reassigned until restored to safe operating condition 2/9/00 The Contractor shall at its expense maintain a stock of and provide fuel lubricants repair parts and all other materials required for the maintenance and operation of service vehicles The Contractor shall maintain each vehicle in a clean condition throughout both interior and exterior at all times the vehicle is used in service under contract The exterior of each vehicle shall be washed at a minimum of every two days throughout the week Additionally prior to the commencement of each service day vehicle interiors shall be swept and vacuumed and all windows shall be cleaned The Contractor shall ensure that vehicles are free from insects and noxious odors The Contractor shall inspect the cleanliness of each vehicle prior to its assignment for service and ensure that the wheelchair lit is operational prior to its assignment for service Vehicles that fad to meet these standards shall be corrected prior to their assignment for service The Contractor shall cooperate in monitoring and maintaining the operation of the farebox equipment (driver's unit the card reader and automatic passenger counters or other equipment) Contractor shall notify both the farebox contractor and the NFRMPO immediately of any malfunction experienced by the Smartcard equipment and will provide weekly reports to the NFRMPO as to the date the farebox contractor was notified of such malfunctions and when the problem was resolved The Contractor shall be responsible for the safe -keeping of all farebox equipment inventory control of spare units and the diagnosis and replacement of defective equipment In the case of a change of vehicles the Contractor will provide the NFRMPO a minimum of two weeks to allow for the transfer of on -board farebox equipment C Bus Operator Personnel Standards The Contractor shall ensure that regularly assigned drivers or back-up personnel are available and on time each day to ensure consistent and reliable service All personnel must be familiar with the contracted services and also with the services with which they connect in order to provide accurate information to passengers 7 Uniforms The Contractor(s) shall ensure that drivers wear appropriate uniforms at all times which identify them as employees of the Contractor Drivers shall be required to maintain a clean and neat appearance Each vehicle operator shall have an accurate timepiece available and in clear sight at all times during vehicle operation Contractor shall ensure that all drivers meet the following dress code when operating intercity buses 2/9/00 • Uniform shirts Clean and neatly pressed free of spots and smudges with logo provided by Contractor • Trousers/slacks Clean and neatly pressed free of spots and smudges • Shoes Kept in good repair and if leather polished Shoes shall be of such nature as to permit the driver to operate the vehicle safely 2 Trainma The Contractor shall provide all drivers with training programs which meet State of Colorado Department of Motor Vehicles (DMV) standards Such programs shall include but not be limited to the following safe vehicle operating techniques defensive driving passenger relations accommodation of disabled passengers schedule and schedule adherence appropriate conduct during emergency situations The Contractor shall also have in -place a training program to comply with any applicable governmental illness and injury prevention program (if applicable) Drivers shall be trained on actual route operation before the first day of service The Contractor shall review a current Department of Motor Vehicles (DMV) report on all applicants for vehicle operator and shall reject any applicant with one or more moving violations within the past two years or with any failure to appear in court for driving under the influence Any operator exceeding the Colorado DMV point system or with a revoked or suspended license will not be allowed to operate a transit vehicle Also the NFRMPO reserves the right to request Contractor replace any driver not acceptable to the NFRMPO in the sole discretion of the NFRMPO As noted above, it rmll be the responsibility of the Contractor to insure that their drivers and support personnel participate in the appropriate farebox equipment training provided through the NFRMPO It will also be the responsibility of the Contractor to train or obtain training to the use of the farebox system and supporting equipment for any drivers or appropriate support personnel hired after the initial start-up of the service 3 Licensma (as appropriate) All drivers shall be required to have valid Colorado licenses for operation of the vehicles to which they are assigned All drivers must also have in their possession at all times when operating a vehicle a valid Colorado Department of Motor Vehicles (DMV) Medical Examiner's Certificate and valid Training Card (or equivalent) issued by the State of Colorado DMV The Contractor shall be responsible for monitoring Department of Motor Vehicle records for drivers to ensure their continued qualification and suitability for public transit vehicle operation 2/9/00 6 III DESCRIPTION OF TRANSIT SERVICES B Days and Hours of Operation Please clarify that these services are new services to be provided and not in existence today True 7 III DESCRIPTION OF TRANSIT SERVICES B Days and Hours of Operation Are the Monday to Friday hours of service 6am (first pick) to 7pm (last drop)'? The question is regarding the 7pm time Is the time of the last drop or is the schedule making the last run leaving Greeley to Loveland and Loveland to Greeley at 7pm? Last drop 8 Please provide the proposed route schedule as well as protected revenue hours to be run on each weekday and Sunday? Are there any stops between Loveland and Greeley? Schedule to be determined Printed schedules will be provided by NFRMPO No Sunday Service See item 27 — can be added as an option No county stops 9 III DESCRIPTION OF TRANSIT SERVICES C Fares What bank will the MPO use? Operators bank since the Operator retains money and must account for it Operator must have and describe a money (fare) control system 10 III DESCRIPTION OF TRANSIT SERVICES C Fares The MPO is providing standard fareboxes (non electronic) However in V CONTRACTOR PROJECT RESPONSIBILITIES B Primary Vehicles/Back Up Vehicles 3 Vehicle Maintenance the RFP refers to automatic farebox equipment Further C Bus Operator Personnel Standards 2 Training refers to farebox equipment training provided by the NFRMPO Clarification needed Will the farebox equipment be automated or not? If there is farebox equipment training how long is it and where will it be held? Vehicles have mechanical fare boxes NFRMPO will provide with vault Farebox equipment training to be determined 11 IV PERIOD OF CONTRACT A Base Term Are all protections to be based on a one year (12 month) period (not pro rated for 2008)? Yes 12 IV PERIOD OF CONTRACT B Renewal How can labor costs be increased in the absence of a contract between the City and its employees? Include protected increases in Revenue Service Hour Rate 13 IV PERIOD OF CONTRACT B Renewal At various times federal state and local governments consider laws rules and regulations which require an increase to the minimum wages or benefits mandated for the employees that will be employed under this contract If such an event occurs during the term of the agreement how will the agency respond for an application for increased compensation'? Include protected increases in Revenue Service Hour Rate If requirement imposed by the state or federal government contract negotiation is allowed Additionally See IV PERIOD OF CONTRACT B Renewal 4 Medical/Drug/Alcohol Testma The Contractor shall require pre -employment medical examinations including drug testing for all prospective drivers and other safety sensitive employees of the Contractor In addition for any prospective employee who held prior safety - sensitive positions for another USDOT-funded employer the Contractor shall after obtaining the required permission check with those previous employers for any prior positive test results Any person who has not successfully passed such an examination or who was discharged from previous employment due to a positive test shall not be permitted to operate a vehicle in any service performed under contract to the NFRMPO Additionally the Contractor must have an anti -drug program established for employees under the Congressionally Mandated Drug -Free Workplace Act The required anti -drug program would include pre -employment testing testing after an accident testing when there is reasonable cause random testing testing before returning to duty to perform sensitive safety functions after a positive drug test and periodic testing every two (2) years upon receipt or renewal of the DMV Medical Examiner's Certificate The Contractor shall comply with the Congressionally Mandated Drug -Free Workplace Act of 1988 the Omnibus Transportation Employee Testing Act of 1991 and 49 CFR Parts 653 & 654 regarding Drug and Alcohol Testing providing certification that the drug free workplace and drug/alcohol testing actions are being/have been implemented D Record Keeama and Reporting 1 Financial Records The Contractor shall establish and maintain within a separate account all project expenditures and any other relevant financial records or documents The Contractor shall submit invoices to the NFRMPO within five working days after the end of each month for services rendered during the reporting period Invoices shall be prepared in such a form and supported by such documentation as may be required by the NFRMPO to establish that the amounts are allowable Payment to Contractor shall be made within thirty (30) days after receipt of an acceptable invoice All invoices shall be addressed as follows Ms Crystal Hedbergt NFRMPO 419 Canyon Avenue Suite 300 Fort Collins CO 80521 All invoices supporting documents and other financial records relevant to the contract shall be subject to inspection and audit by representatives of the NFRMPO the United States Department of Transportation (DOT) and Controller General of the United States 2/9/00 If at any time during the term of the contract or for three years after its expiration or termination authorized representatives of the NFRMPO may conduct an audit of the Contractor regarding the services provided under the contract and if such audit finds that the NFRMPOs dollar liability for such services is less than payments made by the NFRMPO to the Contractor the Contractor shall agree that the difference shall be either 1) repaid by the Contractor to the NFRMPO by cash payment or 2) at the NFRMPO s option credited against any future payments hereunder to the Contractor If such audit finds that the NFRMPO s dollar liability for services provided is greater than payments made by the NFRMPO to the Contractor the difference shall be paid to the Contractor by the NFRMPO by cash payment provided that in no event shall the NFRMPO s maximum obligation for the contract unless amended by the NFRMPO be exceeded 2 Vehicle Maintenance and Accident Records The Contractor shall maintain all vehicle maintenance records required under the laws of the State of Colorado Such records include but are not limited to the following a) Copies of work orders for all vehicle maintenance activities b) Preventive Maintenance Schedule report copies retained in file for a oReNyear peso( Orr c) Ongi a s f the Pre -trip Inspection/Defect reports for each vehicle Reports containing negative driver notations shall be retained for a minimum of thirty (30) days reports indicating a vehicle defect shall become a permanent part of the vehicle file d) Reports of all road call maintenance shall be retained as a permanent part of the vehicle file The Contractor shall maintain an individual file for each vehicle used in the operation of services under contract to the NFRMPO In addition to the items above this file shall include but not be limited to the following information by date of action a) All preventive maintenance work including parts and labor utilized b) All warranty work, if applicable c) All other types of repair work including parts and labor d) All fuel fluids and lubricants used Vehicle maintenance records shall be subject to inspection by representatives of the NFRMPO and by the Colorado State Patrol The Contractor shall maintain records of any accident and incident (involving persons and/or property) occurring in connection with the provision of services in the contract The Contractor shall 1) immediately notify the NFRMPO of any 2/9/00 such accident and incident and 2) provide such records in connection therewith as may be required by the NFRMPO A copy of the accident report shall be placed in the individual vehicle file The NFRMPO reserves the right to inspect a vehicle that had previously been involved in an accident before that vehicle is placed in back in service FTA Accident Incident Reports The FTA requires all transit agencies report on accidents The Contractor(s) will be required to provide the NFRMPO with the data required to complete this cpmponent The Contractor(s) will provide the NFRMPO with the appropriate reports These include The Major Incident Report which provides more detailed information regarding the most severe incidents occurring in the transit environment Both safety and security occurrences are reported on this Report Detailed data such as that available from an accident or police report are used to complete the Major Incident Report A Major Incident is an incident that involves one or more of the following a fatality a major injury (immediate medical attention required away from the scene for three or more persons) $25 000 or more total incident damage an evacuation due to life safety reasons a collision at a grade crossing or a main -line derailment One Report is completed for each incident meeting the criteria An Other Safety Incident (one reportable on the Summary Safety Report) is an incident that involves one or more of the following • Immediate medical attention required away from the scene for one or two persons • Total incident damage greater than $5 000 but less than $25 000 • A fire not reported on the Major Incident Report (there is no dollar threshold for fires) Reporting Requirement The Contractor will provide the NFRMPO with the data regarding vehicle operations and maintenance as well as drug and alcohol testing ADA procedures and training safety and security procedures and training and other activities covered by the FTA Triennial Audit requirements The Contractor will provide the NFRMPO with appropriate Major Incident and Other Safety Incident Reports (as with all other reports) quarterly In addition the Contractor shall immediately inform the NFRMPO of any incident involving fatalities or injured transported to hospitals The Contractor will provide the NFRMPO with the data to complete the FTA Summary Safety Report One report is completed per reporting period This report summarizes the number of incidents that have occurred (collisions fires vehicles leaving the roadway personal casualties etc ) that have not been reporting by means of the Major Incident Report 2/9/00 Thresholds for reporting include the property damage threshold which is now $5 000 total damage and an injury which is any incident which requires immediate medical attention away from the scene of the incident A copy of the FTA forms and requirements is included in Attachment M 3 Passenger and Service Operation Records The Contractors personnel shall perform schedule adherence checks as requested by the NFRMPO The Contractor shall also be responsible for submission of monthly service summary reports to the NFRMPO These reports to be submitted by the Contractor within five working days after the end of each calendar month shall include but not be limited to the following a) Number of service miles and service hours summarized separately for the Monday -Friday Saturday and Sunday periods and totaled b) Number of passenger boardings by fare type for each day of service summarized separately for the Monday -Friday Saturday and Sunday periods and totaled c) Listing of all vehicle breakdowns occurring in service with a description of the cause and corrective actions taken and d) Listing of all scheduled trips (or portions thereof) missed with explanations therefore Additionally NFRMPO representatives will occasionally board the Contractors vehicles to record passenger activity per stop as part of the NFRMPO s data gathering activities for FTA National Transit Database reporting requirements or for other projects as determined by the NFRMPO E Djsoatchjna of Operators It is expected that the operator of each of the fixed bus services will be able to communicate with other local bus operator(s) by using standard radio equipment and frequencies or other means of communication e g cellular phones If this is not feasible or other local operators are not implementing this procedure the procedures shall be implemented to allow the operators to communicate with other systems through the dispatch centers The bus operator shall maintain radio contact with the Contractors dispatch center while the vehicle is in service and while it is deadheading back to the bus yard F Desianation of Project Manager Management of the day-to-day operations of services performed under contract to the NFRMPO shall be vested in a Protect Manager who shall be an experienced employee of the Contractor The Protect Manager shall function as the primary contact person for the service(s) and shall be knowledgeable in all areas of the protect The Protect Manager shall be subject to approval by the NFRMPO 2/9/00 In addition a responsible senior employee of the Contractor shall be available at all times during the hours in which services are operated to make decisions or provide assistance as requested by the NFRMPO The project manager does not have to be 100 percent dedicated to this project It is expected that a project manager and/or senior employee with authority to address problems and/or issues that may arise in the operation of transit will be available during operating hours G Failure to Perform - Liquidated Damages The NFRMPO shall assess liquidated damages against the Contractor for failure to perform in accordance with the NFRMPO's service objectives (Section V Contractor Project Responsibilities) The liquidated damages are not a penalty but are the best estimates of damages suffered by the NFRMPO resulting from the following failures to perform which cannot be ascertained with certainty at the inception of the contract 1 Two (2) or more documented instances of violation of maintenance standards within any monthly accounting period 2 Two (2) or more documented instances of violation of cleanliness standards within any monthly accounting period 3 Two (2) or more documented instances of failure to provide ridership and trip sheets as required within any monthly accounting period 4 Failure to meet the on time performance standards (90%) during any monthly service period or 5 Failure to meet the scheduled trip standard (99%) during any monthly service period Items 4 and 5 shall=apply during the first month of service Any violation of Section C 4 (Medical/Drug Testing) shall be grounds for immediate termination of the contract at the NFRMPO s sole discretion The following liquidated damages shall be applied Forfeiture of payment for two days worth of service hours per route per revenue vehicle for the first violation of any service objective (Items 1 - 5 above) Forfeiture of payment for five days worth of service hours per route per revenue vehicle for the second and third violation of any service objective (Items 1 5 above) In addition the NFRMPO may terminate the contract for a fourth violation of any service objective (Items 1 - 5 above) If the Contractor receives an unsatisfactory terminal rating from the Colorado State Patrol (CSP) the Contractor is expected to correct the deficiencies within thirty (30) days The Contractor is expected to operate in the safest possible manner including only operating road -ready equipment 2/9/00 H Marketing and Promotions The Contractor will participate as needed in any appropriate NFRMPO marketing or promotional activities intended to increase public awareness and ridership The NFRMPO has the primary responsibility for marketing The Contractor may be called on to assist in support activities such as distributing the bus schedules advertisements and surreys VI REQUIREMENTS AND GENERAL CONDITIONS In addition to the requirements identified in other sections of the Request for Proposal (RFP) the following requirements and conditions shall be considered an essential part of the specifications and proposal 1) Description Proposal packages are requested for the provision of intercity bus service operations from Greeley CO to Loveland CO via U S 34 2) Qualifications of Proposers A proposer must be either the principal of the firm or authorized agent of such firm Services will be acceptable only if provided by a person firm or corporation which has and provides documentation in the proposal of A) Extensive knowledge of local operating conditions B) Adequate experience in the provision of similar fixed -route public transit services (see Appendix J for definition) C) The equipment necessary to assure delivery of the service within the criteria specified under the Contract D) Adequately trained personnel to provide the service within the service criteria specified under the Contract 3) Proposal Procedures Proposal sheets included with the specifications and proposal request shall be signed by the proposers authorized representative and the entire proposal (including the requirements conditions and specifications) returned in a sealed envelope with the name and address of proposer appearing in the upper left-hand corner of the envelope and NFRMPO TRANSIT SERVICE in the lower left-hand corner of the proposal envelope See Section VIII J for RFP schedule 4) Reservations The NFRMPO reserves the right to reject any or all proposals or any item or items and to waive any informality or technical defects as the interest of the NFRMPO may require 2/9/00 5) Proposer To Enter Contract The successful proposer will be required to sign a written contract or purchase order in accordance with the requirements conditions and specifications as stated in this RFP with no exceptions other than those specifically listed in the written contract or purchase order 6) Applicable Law The laws of the State of Colorado and the United States of America shall govern all the rights and duties of the successful proposer 7) Contract Bonds Before execution of the contract by the NFRMPO the proposer shall file with the NFRMPO surety bonds or a Letter of Credit in the amounts and for purposes noted below Bonds shall be duly executed by an admitted surety insurer in the State of Colorado acceptable to the NFRMPO in its sole discretion The proposer shall pay all bond premiums costs and incidentals Each bond shall incorporate by reference the contract and be signed by both the proposer and surety and the signature of the authorized agent of the surety shall be notarized The proposer shall provide two good sufficient surety bonds The Payment Bond (Material and Labor Bond) shall be for not less than 50 percent of the contract price to satisfy claims of material suppliers and of mechanics and laborers employed by it on the Contract The bond shall be maintained by the Contractor in full force and effect as defined below and until all claims for materials and labor are paid and shall otherwise comply with Colorado law and the requirements of the contract The performance bond shall be for 25 percent of the contract price to guarantee faithful performance of all work within the time prescribed in a manner satisfactory to the NFRMPO Should any bond become insufficient the Contractor shall renew the bond within ten (10) days after receiving notice from the NFRMPO Should any surety at any time be unsatisfactory to the NFRMPO notice will be given the Contractor to that effect No further payments shall be deemed due or will be made under the contract until a new surety shall qualify and be accepted by the NFRMPO Changes in the Contract or extensions of time made pursuant to the contract shall in no way release the Contractor or surety from their obligations Notice of such changes or extensions shall be waived by the surety The bond shall be accompanied by the following documents 2/9/00 A) The original or a certified copy of the un-revoked appointment power of attorney bylaws or other instrument entitling or authorizing the person who executed the bond to do so B) A certified copy of the certificate of authority of the insurer The material and labor bond must remain in effect until the expiration of six months after termination of the contract 8) Indemnification Contractor agrees to indemnify and hold harmless the NFRMPO and its officers insurers volunteers representative agents employees heirs and assigns from and against all claims liability damages losses expenses and demands including attorney fees on account of injury loss or damage including without limitation claims arising from bodily injury personal injury sickness disease death property loss or damage or any other loss of any kind whatsoever which arise out of or are in any manner connected with the contract if such injury loss or damage is caused in whole or in part by the act omission error professional error mistake negligence or other fault of Contractor any subcontractor of Contractor or any officer employee representative or agent of Contractor or which arise out of any worker's compensation claim of any employee of Contractor or of any employee of any subcontractor of Contractor THE CERTIFICATE SHALL ALSO CONTAIN THE FOLLOWING LANGUAGE A) 'The NFRMPO the cities of Greeley Loveland and Johnstown and the Counties of Lanmer and Weld are additional insured ` B) The liability assumed by Contractor under the provisions of the Hold Harmless and Indemnity clause contained in the Contract is covered by the terms of this policy C) The policy will not be canceled or materially changed without thirty (30) days prior written notice to the NFRMPO 9) Delrvery Successful proposer will be required to begin transit as per the specifications of this RFP and the Contract between April 1 2008 and June 1 2008 In case the service shall be necessarily delayed because of strike injunctions government controls or by reason of any cause or circumstance beyond the control of the Contractor the time of completion of delivery shall be extended a number of days to be determined in each instance by mutual agreement between the successful proposer and the NFRMPO 10) Pavment The NFRMPO will make payment to Contractor upon receipt of valid invoice based on the services delivered during the period preceding the billing Payment will be made on a per revenue vehicle service hour basis 2/9/00 Payments shall be made within thirty (30) days after Contractor submits valid invoices for services rendered The invoice will reflect the billing for services rendered The invoice will include as an attachment a copy of the record verifying fares collected and deposited and also a copy of the monthly ridership report 11) Interest of Employees No member officer or employee of the NFRMPO during his/her tenure or for one (1) year thereafter shall have any interest direct or indirect in the contract or the proceeds thereof To each party's knowledge no Commissioner officer or employee of the NFRMPO has any interest whether contractual non -contractual financial or otherwise in this transaction or in the business of the contracting party other than the NFRMPO and if any such interest comes to the knowledge of either party at any time a full and complete disclosure of all such information will be made in writing to the other party or parties 12) Interest Of Members Of Congress No member of or delegate of the Congress of the United States shall be admitted to any share or part of the contract or to any benefit arising there from 13) Equal Employment Opportune A) In connection with the execution of the contract the Contractor shall not discriminate against any employee or applicant for employment because of age religion color sex national origin marital status or any handicap not limiting the ability of the person to perform the lob contemplated The Contractor shall take affirmative action to ensure that applicants are employed and that employees are treated during their employment without regard to their race religion color sex sexual orientation national origin marital status or any disability not limiting the ability of the person to perform the lob contemplated Such actions shall include but not be limited to the following Employment up -grading demotion or transfer recruitment or recruitment advertising layoff or termination rates of pay or other forms of compensation and selection for training including apprenticeship Such shall be in compliance with Executive Order 11246 amended by Executive Order 11375 and as supplemented in Department of Labor regulations (41 CFR Part 60) B) In connection with the execution of the contract the Contractor must comply with all aspects of the federal Immigration and Naturalization Act of 1986 as amended 14) Insurance A) LIABILITY INSURANCE Contractor shall at its own cost and expense procure and maintain during the term of this agreement liability insurance coverage of the following types and written on an occurrence" form and with not less than the following limits of liability GENERAL PUBLIC LIABILITY AND PROPERTY DAMAGE with coverage extended for the endorsements to the policy as stated below with a liability limit of not less than $1 000 000 per occurrence 2/9/00 1) Operations - Premises Liability 2) Independent Contractors Liability - Broad Form 3) Contractual Liability covering the Contractors obligations herein 4) Personal Injury Liability extending to claims arising from employees of the Contractor 5) Completed Operations and Products Liability AUTOMOBILE LIABILITY INSURANCE FOR PROPERTY AND LIABILITY COVERAGE FOR OWNED AND NON -OWNED HIRED AUTOMOBILES - $500 000 per Occurrence UNINSURED MOTORIST $500 000 per OCCURANCE AUTOMOBILE COLLISION INSURANCE FOR COVERAGE OF OWNED AND PROVIDED TRANSIT COACHES — Replacement Value per Occurrence No later than 10 working days prior to the commencement of work Contractor shall furnish the NFRMPO with a Certificate of Insurance evidencing the above coverage requirements The certificate shall also contain the following language* 1) The NFRMPO the cities of Greeley Loveland and Johnstown and the Counties of Lanmer and Weld are additional insured "* 2) The liability assumed by Contractor under the provisions of the Hold Harmless and Indemnity clause contained in the Contract is covered by the terms of this policy' 3) The policy will not be canceled or materially changed without thirty (30) days prior written notice to the NFRMPO B) Workers Compensation Insurance Contractor shall maintain worker's compensation insurance to cover obligations imposed by applicable law for any employee engaged in the performance of work under the contract and shall furnish the NFRMPO with a certificate evidencing such coverage 2/9/00 14 IV PERIOD OF CONTRACT What if the cost of a petroleum product (primarily fuel) exceeds the increase in the consumer price index? Not limited to CPI U Negotiable at each of the two (2) one year optional renewal periods 15 V CONTRACTOR PROJECT RESPONSIBILITIES If applicable please specify the required illness and injury prevention programs that the Contractor must provide See Section V CONTRACTOR PROJECT RESPONSIBILITIES 16 V CONTRACTOR PROJECT RESPONSIBILITIES B 2 Primary Vehicles/Back Up Vehicles 2 Back -Up Vehicles In the event a primary vehicle is disabled is the MPO expecting the back up to be dispatched into service within 20 minutes or actually in service (on route) within 20 minutes? Dispatched 17 V CONTRACTOR PROJECT RESPONSIBILITIES B 2 What does the MPO consider comparable when referring to back-up vehicle color scheme? Prefer white body but negotiable 18 V CONTRACTOR PROJECT RESPONSIBILITES B 3 Vehicle Maintenance Are all expenses on the Part of the Contractor to keep each vehicle in a safe and proper working condition repairs due to accidents reimbursed by the NFRMPO? No include projected costs in the Revenue Service Hour Rate Accident repairs would be per the Operators insurance 19 V CONTRACTOR PROJECT RESPONSIBILITIES C Bus Operator Personnel Standards 1 Uniforms Who pays uniforms and logos? Will the uniforms have an identity separate from the contractor? Include in Revenue Service Hour Rate Must use contractor logo provided uniforms 20 V CONTRACTOR PROJECT RESPONSIBILITIES C Bus Operator Personnel Standards 2 Training The City of Greeley Transit Division has not rejected any applicant necessarily with one or more moving violations within the past two years It states that the NFRMPO reserves the right to request Contractor replace any driver not acceptable to the NFRMPO in the sole discretion of the NFRMPO What is the NFRMPO definition of not acceptable? How does this apply to City policy? NFRMPO will not define any further than one or more violations Application to operators policy is likely restricted by insurance coverage/rates 21 V CONTRACTOR PROJECT RESPONSIBILITIES C Bus Operator Personnel Standards 3 Licensing Training Card (or equivalent) issued by the State of Colorado DMV What does this refer to? Not applicable Delete from RFP document 22 V CONTRACTOR PROJECT RESPONSIBILITIES D Record Keeping and Reporting 3 Passenger and Service Operation Records b) What categories other than cash fare? Per FTA and NFRMPO requirements 15) Audit and Inspection The Contractor shall permit the authorized representatives of the NFRMPO the U S Department of Transportation the State of Colorado and the Controller General of the United States to inspect and audit all data and records of the Contractor relating to its performance under the contract The Contractor also shall agree to maintain all required records relating to this project for at least three (3) years after the NFRMPO makes final payment and all other pending matters are closed 16) Disadvantaged Business Enterprise (DBE) — if applicable In connection with the performance of the contract the Contractor shall cooperate with the NFRMPO in meeting commitments and goals with regard to the maximum utilization of Disadvantaged Business Enterprises and will use its best efforts to ensure that Disadvantaged Business Enterprises shall have the maximum practicable opportunity to compete for subcontract work under the contract Contractor shall submit with proposal certification of the actual percentage of DBE utilization for this project A DBE is a business owned and controlled by one or more socially and economically disadvantaged individuals For the purpose of definition DBE means an enterprise with control by an individual or individuals who is/are Female Black American Hispanic American Asian Pacific American Asian Indian American or Native American and other minorities or individuals found to be disadvantaged by the Small Business Administration pursuant to Section 8(a) of the Small Business Act as further described in FTA Circular C4716 1A Owned and controlled means a business which is (1) A sole proprietorship legitimately owned by a socially and economically disadvantaged individual (2) A partnership or joint venture controlled by socially and economically disadvantaged individuals and in which at least fifty-one percent (51%) of the beneficial ownership interests legitimately are held by socially and economically disadvantaged individuals or (3) A corporation or other entity controlled by socially and economically disadvantaged individuals in which at least fifty-one percent (51%) of the voting interests legitimately are held by socially and economically disadvantaged individuals 17) Subcontractor Approval Unless prior written consent from the NFRMPO is obtained only those Subcontractors whose names appear in proposer's quotation shall be used in the performance of the contract Any Subcontractors used should be listed on the form provided in Appendix G 18) Ownership Of Reports And Documents Originals of all documents pertaining to the work performed under this agreement shall become the property of the NFRMPO Copies maybe made for the Contractors records but shall not be furnished to others without prior written authorization from the NFRMPO 2/9/00 19) Maintenance Of Records The Contractor agrees to keep and maintain records showing actual time devoted and all costs incurred in the execution of the agreement for a period of three (3) years from the accepted completion date 20) Assignment Neither the NFRMPO nor the Contractor shall assign its interest in this agreement without prior consent of the other party 21) Debarred Proposers The Contractor including any of its officers or holders of a controlling interest is obligated to inform the NFRMPO by certificate whether or not it is or has been on any list maintained by the United States Government as a Contractor who has been debarred suspended proposed for debarment declared ineligible or voluntarily excluded from participation in any Federal contracts Should the Contractor be included on such a list during the performance of this protect it shall so inform the NFRMPO Certificate pursuant to this provision is included with RFP as Appendix E 22) Title VI Of The Civil Rights Act Of 1964 During the performance of the contract the Contractor for itself its assignees and successors in interest agrees as follows A Compliance with Regulations The Contractor shall comply with the Regulations relative to nondiscrimination in federally assisted programs of the Department of Transportation (hereinafter DOT ) Title 49 Code of Federal Regulations Part 21 as they may be amended from time to time (hereinafter referred to as the Regulations) which are herein incorporated by reference and made a part of the contract B Nondiscrimination The Contractor with regard to the work performed by it during the contract shall not discriminate on the grounds of race color or national origin in the selection and retention of subcontractors including procurement of materials and leases of equipment The Contractor shall not participate either directly or indirectly in the discrimination prohibited by Section 21 5 of the Regulations including employment practices when the contract covers a program set forth in the Regulations The proposal should include a statement by the Contractor certifying its compliance with the Regulations EO and Equipment In all solicitations either by competitive bidding or negotiation made by the Contractor for work to be performed under a subcontract including procurement of materials or leases of equipment each potential subcontractor or supplier shall be notified by the Contractor of the Contractor's obligations under the contract and the Regulations relative to non-discrimination on the grounds of race color or national origin 2/9/00 D Information and Reports The Contractor shall provide all information and reports required by the Regulations or directives issued pursuant thereto and shall permit access to its books records accounts other sources of information and its facilities as may be determined by the NFRMPO or the Federal Transit Administration to be pertinent to ascertain compliance with such Regulations orders and instructions Where any information required of a Contractor is in the exclusive possession of another who fads or refuses to furnish this information the Contractor shall so certify to the NFRMPO or the Federal Transit Administration as appropriate and shall set forth what efforts it has made to obtain the information E Sanctions for Noncompliance In the event of the Contractors noncompliance with nondiscrimination provisions of the contract the NFRMPO shall impose contract sanctions as it or the Federal Transit Administration may determine to be appropriate including but not limited to 1 Withholding of payments to the Contractor under the contract until the Contractor complies and/or 2 Cancellation termination or suspension of the contract in whole or in part F Incorporation of Provisions The Contractor shall include the provisions of paragraphs "A" through F in every subcontract including procurement of materials and leases of equipment unless exempt by the Regulations or directives issued pursuant thereto The Contractor shall take such action with respect to any subcontract or procurement as the NFRMPO or the Federal Transit Administration may direct as a means of enforcing such provisions including sanctions for noncompliance provided however that in the event a Contractor becomes involved in or is threatened with litigation with a subcontractor or supplier as a result of such direction the Contractor may request the NFRMPO and in addition the Contractor may request the United States to enter into such litigation to protect the interests of the United States 23) Labor Provisions - Non Construction Contracts A) Overtime Requirements No Contractor or subcontractor contracting for any part of the Contract work which may require or involve the employment of laborers or mechanics shall require or permit any such laborer or mechanic in any work week in which he or she is employed on such work to work in excess of forty hours in such work week unless such laborer or mechanic receives compensation at a rate not less than that required under the federal Fair Labor Standard regulations B) Violation. Liability for Unpaid Wanes, Lrgwdated Damages 2/9/00 In the event of any violation of the clause set forth in subparagraph (b)(1) of 29 CFR Section 5 5 the Contractor and any subcontractor responsible therefore shall be liable for the unpaid wages In addition such Contractor and subcontractor shall be liable to the United States for liquidated damages Such liquidated damages shall be computed with respect to each individual laborer or mechanic including watchmen and guards employed in violation of the clause set forth in subparagraph (b)(1) of 29 CFR Section 5 5 Contractor shall operate under the applicable provisions of the federal Fair Labor Standards regulations C) Withholding for Unpaid Wanes and Liquidated Damages The USDOT or the NFRMPO shall upon its own action or upon written request of an authorized representative of the Department of Labor withhold or cause to be withheld from any monies payable on account of work performed by the Contractor or subcontractor under any such contract or any other Federal contract with the same prime Contractor or any other Federally -assisted contract which is held by the same prime Contractor such sums as may be determined to be necessary to satisfy any liabilities of such Contractor or subcontractor for unpaid wages/liquidated damages as provided in the clause set forth in subparagraph (b)(2) of 29 CFR Section 5 5 D) Nonconstruction Grants The Contractor or subcontractor shall maintain payrolls and basic payroll records during the course of the work and shall preserve them for a period of three (3) years from the completion of the Contract for all laborers and mechanics including guards and watchmen working on the Contract Such records shall contain the name and address of each such employee social security number correct classifications hourly rates of wages paid daily and weekly number of hours worked deductions made and actual wages paid Further the NFRMPO shall require the contracting officer to insert in any such contract a clause providing that the records to be maintained under this paragraph shall be made available by the Contractor or subcontractor for inspection copying or transcription by authorized representatives of the USDOT and the Department of Labor and the Contractor or sub -contractor will permit such representatives to interview employees during working hours on the job E) Subcontracts The Contractor or subcontractor shall insert in any subcontracts the clauses forth in subparagraph (A) through (E) of this paragraph and also a clause requiring the subcontractors to include these clauses in any lower tier subcontract The prime Contractor shall be responsible for compliance by any subcontractor or lower tier subcontractor with the clauses set forth in subparagraphs (A) through (E) of this paragraph 24) No Obligation by the Federal Government (1) The Purchaser and Contractor acknowledge and agree that notwithstanding any concurrence by the Federal Government in or approval of the solicitation or award of the underlying contract absent the express written consent by 2/9/00 the Federal Government the Federal Government is not a party to the contract and shall not be subject to any obligations or liabilities to the Purchaser Contractor or any other party (whether or not a party to that contract) pertaining to any matter resulting from the underlying contract (2) The Contractor agrees to include the above clause in each subcontract financed in whole or in part with Federal assistance provided by FTA It is further agreed that the clause shall not be modified except to identify the subcontractor who will be subject to its provisions 25) Program Fraud and False or Fraudulent Statements or Related Acts (1) The Contractor acknowledges that the provisions of the Program Fraud Civil Remedies Act of 1986 as amended 31 U S C 3801 at sec and U S DOT regulations Program Fraud Civil Remedies 49 C F R Part 31 apply to its actions pertaining to this Protect Upon execution of the underlying contract the Contractor certifies or affirms the truthfulness and accuracy of any statement it has made it makes it may make or causes to be made pertaining to the underlying contract or the FTA assisted project for which the contract work is being performed In addition to other penalties that may be applicable the Contractor further acknowledges that if it makes or causes to be made a false fictitious or fraudulent claim statement submission or certification the Federal Government reserves the right to impose the penalties of the Program Fraud Civil Remedies Act of 1986 on the Contractor to the extent the Federal Government deems appropriate (2) The Contractor also acknowledges that if it makes or causes to be made a false fictitious or fraudulent claim statement submission or certification to the Federal Government under a contract connected with a protect that is financed in whole or in part with Federal assistance originally awarded by FTA under the authority of 49 U S C 5307 the Government reserves the right to impose the penalties of 18 U S C 1001 and 49 U S C 5307(n)(1) on the Contractor to the extent the Federal Government deems appropriate (3) The Contractor agrees to include the above two clauses in each subcontract financed in whole or in part with Federal assistance provided by FTA It is further agreed that the clauses shall not be modified except to identify the subcontractor who will be subject to the provisions 26) Lobbying Contractor shall file the certification required by 49 CFR part 20 New Restrictions on Lobbying Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency a member of Congress officer or employee of Congress or an employee of a member of Congress in connection with obtaining any Federal contract grant or any other award covered by 31 U S C 1352 Each tier shall also disclose the name of any registrant under the Lobbying Disclosure Act of 1995 who has made lobbying contacts on its behalf with non -Federal funds with respect to that Federal contract 2/9/00 grant or award covered by 31 U S C 1352 Such disclosures are forwarded from tier to tier up to the recipient 27) Incorporation Of Federal Transit Administration (FTA) Terms The provisions in this Section (FTA Requirements) include in part certain Standard Terms and Conditions required by the U S Department of transportation (DOT) whether or not expressly set forth in the preceding provisions All contractual provisions required by DOT as set forth in FTA Circular 4220 1D dated April 15 1996 as it may be amended from time to time are hereby incorporated in the contract reference Anything to the contrary herein notwithstanding all FTA mandated terms shall be deemed to control in the event of a conflict with other provisions contained in the contract The Contractor shall not perform any act fad to perform any act or refuse to comply with any requests of the City which would cause the City to be in violation of the FTA terms and conditions 28) Contracts Involving Federal Privacy Act Requirements The following requirements apply to the Contractor and its employees that administer any system of records on behalf of the Federal Government under any contract (1) The Contractor agrees to comply with and assures the compliance of its employees with the information restrictions and other applicable requirements of the Privacy Act of 1974 5 U S C ' 552a Among other things the Contractor agrees to obtain the express consent of the Federal Government before the Contractor or its employees operate a system of records on behalf of the Federal Government The Contractor understands that the requirements of the Privacy Act including the civil and criminal penalties for violation of that Act apply to those individuals involved and that failure to comply with the terms of the Privacy Act may result in termination of the underlying contract (2) The Contractor also agrees to include these requirements in each subcontract to administer any system of records on behalf of the Federal Government financed in whole or in part with Federal assistance provided by FTA (3) The Contractor agrees to comply with applicable transit employee protective requirements as follows (a) General Transit Employee Protective Requirements - To the extent that FTA determines that transit operations are involved the Contractor agrees to carry out the transit operations work on the underlying contract in compliance with terms and conditions determined by the U S Secretary of Labor to be fair and equitable to protect the interests of employees employed under the contract and to meet the employee protective requirements of 49 U S C A 5333(b) and U S DOL guidelines at 29 C F R Part 215 and any amendments thereto These terms and conditions are identified in the letter of certification from the U S DOL to FTA applicable to the FTA Recipients protect from which Federal assistance is provided to support work on the underlying contract The 2/9/00 Contractor agrees to carry out that work in compliance with the conditions stated in that U S DOL letter The requirements of this subsection however do not apply to any contract financed with Federal assistance provided by FTA either for protects for elderly individuals and individuals with disabilities authorized by 49 U S C 5310(a)(2) or for protects for non -urbanized areas authorized by 49 U S C 5311 Alternate provisions for those protects are set forth in subsections (b) and (c) of this clause (b) Disabilities - If the contract involves transit operations financed in whole or in part with Federal assistance authorized by 49 U S C ' 5310(a)(2) and if the U S Secretary of Transportation has determined or determines in the future that the employee protective requirements of 49 U S C 5333(b) are necessary or appropriate for the state and the public body subrecipient for which work is performed on the underlying contract the Contractor agrees to carry out the Project in compliance with the terms and conditions determined by the U S Secretary of Labor to meet the requirements of 49 U S C' 5333(b) U S DOL guidelines at 29 C F R Part 215 and any amendments thereto These terms and conditions are identified in the U S DOL's letter of certification to FTA the date of which is set forth Grant Agreement or Cooperative Agreement with the state The Contractor agrees to perform transit operations in connection with the underlying contract in compliance with the conditions stated in that U S DOL letter (c ) Transit Employee Protective Requirements for Proiects Authorized by 49 U S C 5311 in Non -urbanized Areas - If the contract involves transit operations financed in whole or in part with Federal assistance authorized by 49 U S C 5311 the Contractor agrees to comply with the terms and conditions of the Special Warranty for the Non -urbanized Area Program agreed to by the U S Secretaries of Transportation and Labor dated May 31 1979 and the procedures implemented by U S DOL or any revision thereto (4) The Contractor also agrees to include the any applicable requirements in each subcontract involving transit operations financed in whole or in part with Federal assistance provided by FTA 29) Business Plan Description All proposers shall be required to submit a Business Plan Description as part of their proposal package Failure to submit such Plan description or omission of any of the items listed below may render the RFP non -responsive and result in its rejection by the NFRMPO The Business Plan Description shall describe the policies procedures and practices to be followed by the Contractor in the provision of services under contract to the NFRMPO 2/9/00 Additionally the Plan shall provide information sufficient to document compliance with all requirements stated herein and demonstrate financial and organizational capacity to satisfactorily perform the specified services The Business Plan shall include but not be limited to the following 1 Documentation of financial condition including the submission of certified or audited financial statements for the past three years as well as a citation of credit references 2 Description of organizational structure and summary of qualifications for personnel (including the Project Manager) assigned to management of the project 3 Description of current and past experience in the operation of public and other types of transportation services 4 Description of procedures for operation monitoring and field supervision of transportation services 5 Record keeping and reporting procedures 6 Description of hiring and training practices for drivers 7 Description of safety (including passengers personnel and equipment) programs and procedures 8 Evidence of all insurance coverage required herein 9 Evidence of a Substance Abuse Program for employees performing sensitive safety functions and assurance of compliance with federal testing and program requirements Business Plans shall at a minimum address each of the above items in sufficient detail to enable the NFRMPO to evaluate the characteristics and capabilities of proposers VII CONTRACT PROVISIONS A Chanaes It shall be understood and agreed by the Contractor that the NFRMPO may at any time during the progress of this project increase decrease or modify the transportation services to be performed by the Contractor Any such change shall not invalidate the contract governing this project and the Contractor shall agree to perform the work as altered as if it had been a part of the original contract If any of such changes causes an increase or decrease in the number of hours of transportation service provided by the Contractor for this project the NFRMPO will make an adjustment to the Contractors compensation based upon its average hourly operating cost as calculated from the information stated on the Proposal Cost Form submitted with the proposal package 2/9/00 B Termination Termination for Convenience of the NFRMPO The NFRMPO may terminate the contract with or without cause in whole or in part at any time after award of the contract by provision of sixty (60) days written notice to the Contractor whenever for any reason the NFRMPO shall determine that such action is in its best interests The foregoing not withstanding the NFRMPO may terminate the contract immediately upon documented evidence that one or more of the Contractors drivers on the subject route are in violation of Section C 4 Upon the effective date of the written notice of termination the Contractor shall cease performance of services to the extent specified in the notice The NFRMPO shall pay the Contractor allowable costs incurred Termination for Default Subject to the provisions of Section VII (13)(4) below the NFRMPO may by written notice of default to the Contractor terminate the contract in whole or in part if the Contractor fads to perform the transportation services described herein within the time and in the manner specified in the contract or any extension thereof or fads to perform any of the other provisions of the contract The NFRMPO s right to terminate the contract may be exercised if the Contractor does not cure the condition(s) constituting default within ten (10) calendar days after receipt of written notice from the NFRMPO specifying the failure Contractor Liability for Excess Costs If the NFRMPO terminates the contract in whole or in part due to the default of the Contractor as described above it may acquire under terms and in the manner the NFRMPO considers appropriate services similar to those terminated and the Contractor shall be liable to the NFRMPO for any excess costs for those services 4 Contractor Liability for Excess Costs in the Event of Default due to Circumstances Beyond Its Control Except for default of subcontractors at any tier the Contractor shall not be liable for any excess costs if the failure to perform contract services arises from causes beyond the control and without the fault or negligence of the Contractor Examples of such causes include acts of God natural disasters quarantine restrictions or unusually severe weather as they may effect the direct operation of transit service in the area wherein Contractor service is proposed In each instance the failure to perform must be beyond the control and without the negligence of the Contractor 5 Payment for Conforming Services 2/9/00 Upon termination of the contract due to Contractor default as described herein the NFRMPO shall pay the Contractor for conforming services actually provided to date of termination less previous payments 6 Termination by the Contractor The Contractor shall have the right to terminate the contract upon the provision of one hundred twenty (120) days written notice to the NFRMPO In the event of such termination by the Contractor the NFRMPO shall pay the Contractor for conforming services actually provided to the effective date of termination less previous payments All finished and unfinished documents records and reports relating to services provided by the contract shall become NFRMPO property C Disputes And Claims Procedure 1) General Any and all decisions made on appeal pursuant to this Subsection shall be in writing Any "decision purportedly made pursuant to this Subsection which is not in writing shall not be binding upon the NFRMPO and should not be relied upon by the Contractor Filing or giving written notice to the NFRMPO within ten (10) calendar days of the origin of a claim is prerequisite to recovery under a Contractor's claim for additional compensation nothing in this subsection shall excuse the Contractor from his duty to file or give the required notices or from performing other duties required by the contract Documents 2) Administrative Review Prior to seeking judicial relief the Contractor shall exhaust his administrative remedies by attempting to resolve the dispute or claim with the NFRMPO s staff in the following sequence a NFRMPO Contract Manager b NFRMPO Executive Director Should the Contract Manager fail to address a request by the Contractor for review of a disputed decision within fourteen (14) calendar days after receiving such request the Contractor may proceed directly to the next person on the list that is the Executive Director of the NFRMPO The NFRMPO Executive Director shall address disputes or claims within twenty-eight (28) calendar days after receiving such request and all necessary supporting data The Director's decision on the dispute or claim shall be the NFRMPO s final decision 2/9/00 23 V CONTRACTOR PROJECT RESPONSIBILITIES E Dispatching of Operators Who pays for additional radio frequency or cell phones? Include in Revenue Service Hour Rate Note whether radio/cell or both 24 V CONTRACTOR PROJECT RESPONSIBILITIES E Dispatching of Operators Is the Contractor expected to provide radio equipment or cellphones to be able to communicate with the other local bus operator(s)? Do the City of Loveland Transit bus operators carry business cell phones? No Operator is expected to be able to communicate with municipal dispatch (cell phone) Do not know 25 V CONTRACTOR PROJECT RESPONSIBILITIES G Failure to Perform Liquidated Damages Does liquidated damages for failure to perform mean the Contractor would have to eat those expenses for either the two or five days worth of service? Yes 26 V CONTRACTOR PROJECT RESPONSIBILITIES G Failure to Perform -Liquidated Damages Please provide information regarding the approach to assessing liquidated damages For example are these assessed as a matter of contract administration or are there times when if performance would technically allow for the assessment of liquidated damages that these will not be assessed? See V CONTRACTOR PROJECT RESPONSIBILITIES G 27 V CONTRACTOR PROJECT RESPONSIBILITIES H Marketing and Promotions Would the Contractor be reimbursed for assisting in support activities such as distributing bus schedules advertisements and surveys? Yes include ideas and costs in proposal Note if not included in Revenue Service Hour Rate 28 VI REQUIREMENTS AND GENERAL CONDITIONS 7) Contract Bonds Are the payment for bonds premiums cost and incidentals reimbursed by the NFRMPO No Bonds will not be required Delete from RFP document 29 VI REQUIREMENTS AND GENERAL CONDITIONS 10) Payment Please clarify the definition of what the contractor is able to bill for monthly Is this a Cost -Plus contract? See VI 10) Based on Revenue Service Hours Incentive negotiable 30 VI REQUIREMENTS AND GENERAL CONDITIONS 10) Payment What is the protected annual budget for this contract? What is the protected ridership for this service? For the purposes of insurance and wage costing please provide the protected revenue miles and revenue hours Does the 8 400 hours include some time to and from the depot? Annual budget not available Protected ridership is 20 passengers per hour not per vehicle Changed to 7 600 annual revenue service hours does not include deadhead time Approx 24 revenue miles one way Requests for review made to the Contract Manager may be either oral or written Requests for review made to the NFRMPO Executive Director shall be made in writing with supporting evidence attached Each request for review shall be submitted by the Contractor within twenty-one (21) calendar days of receipt of the decision to be reviewed D Assignments and Subcontracts Neither the contract governing this protect nor any interest therein or claim there under may be assigned by the Contractor either voluntarily or by operation of law nor may all or substantially all of such contract be further sub -contracted by the Contractor without the prior written consent of the NFRMPO No such consent shall be deemed to relieve the Contractor of its obligations to comply fully with the requirements of its contract with the NFRMPO E Independent Contractor It shall be understood and agreed that the Contractors relationship to the NFRMPO in the performance of the contract is that of an independent contractor The personnel performing the services under the contract shall at all times be under the Contractor's exclusive direction and control and shall be employees of the Contractor and not of the NFRMPO The Contractor shall pay all wages salaries and other amounts due its employees in connection with the contract and shall be responsible for all reports and obligations concerning them VIII SUBMISSION OF PROPOSALS AND PROPOSAL PROCESS A Pre -Proposal Conference A pre -proposal conference will be held February 19 2008 at 3 00 P M at the NFRMPO office located at 419 Canyon Avenue Suite 300 Fort Collins CO 80521 B Questions Concerning this Request for Proposals All questions concerning this RFP must be submitted to the NFRMPO before (date and time) All questions submitted to the NFRMPO by that deadline shall be issued a written response by (date and time) Responses will be sent out by mail e-mail and posted in the internet at the NFRMPO site All questions shall be addressed to Mr John Daggett NFRMPO 419 Canyon Avenue Suite 300 Fort Collins CO 80521 2/9/00 C Addenda to Reauest for Proposals If written questions received make necessary a modification of this RFP such modification shall be issued by the NFRMPO as an addendum and shall be given to all parties known to have received copies of this RFP D Proposal Submission Respondents shall be responsible for ensuring that their proposals contain all of the items listed in the Proposal Checklist of this RFP Proposals shall be transmitted in sealed envelopes plainly marked on the exterior with the name of the proposer Original Proposals (Faxed proposals are not considered original) shall be either hand delivered or sent to the following address City of Fort Collins Purchasing Division - P1110 215 North Mason St, 2nd floor Fort Collins, Colorado 80524 Proposals will be received before 3 00 p m (our clock), March 14, 2008 Proposals received after that time shall not be accepted and shall be returned unopened to the sender The original proposal shall be signed and dated where indicated with original signatures in black ink Proposers should submit one original and nine (9) copies of the proposal E Modification of Proposals A proposer may modify or withdraw a proposal any time prior to the deadline for its receipt indicated herein Requests for modification or withdrawal shall be made in writing and signed in the same manner as the proposal Proper withdrawal of a proposal shall not prejudice the right of a proposer to submit a new proposal Requests for withdrawal or modification received after the deadline shall not be considered F Proposal Evaluation After the receipt of proposals the NFRMPO shall examine and evaluate all proposals for the purpose of ascertaining their completeness and responsiveness to the provisions of this RFP Proposers will be evaluated at a minimum in the following areas • Familiarity with local service areas and transit needs • Experience in providing similar fixed route transit services (see Appendix J) • Demonstrated competence to perform including the ability to meet the service schedule and perform throughout the contract period • Assigned personnel qualifications and availability • Responsiveness to RFP 2/9/00 • Evidence of full understanding of the work to be performed • Ability to perform adequate maintenance • Ability to provide vehicles for back-up in case the committed vehicles are not available for service • References for provision of similar services • Cost The distribution of operating and capital costs will be considered as part of the Cost consideration Review and Assessment Professional firms will be evaluated on the following criteria These criteria will be the basis for review of the written proposals and interview session The rating scale shall be from 1 to 5 with 1 being a poor rating 3 being an average rating and 5 being an outstanding rating WEIGHTING QUALIFICATION STANDARD FACTOR Does the proposal show an understanding of the 20 Scope of Proposal project objective methodology to be used and results that are desired from the project? Do the persons who will be working on the project 20 Assigned Personnel have the necessary skills? Are sufficient people of the requisite skills assigned to the project? Can the work be completed in the necessary time? 1 0 Availability Can the target start and completion dates be met? Are other qualified personnel available to assist in meeting the project schedule if required? Is the project team available to attend meetings as required by the Scope of Work? Is the firm interested and are they capable of doing 1 0 Motivation the work in the required time frame? Do the proposed cost and work hours compare 20 Cost and favorably with the project Managers estimate? Are Work Hours the work hours presented reasonable for the effort required in each project task or phase? Does the firm have the support capabilities the 20 Firm Capability assigned personnel require? Has the firm done revious projects of this type and scope? 2/9/00 In addition the NFRMPO will review references and also such materials needed to ensure the responsibility of proposers including review of evidence for adequate financial capacity to undertake and maintain protect duties and satisfactory performance in previous contracts for operation of transportation services Reference evaluation (Top Ranked Firm) The protect Manager will check references using the following criteria The evaluation rankings will be labeled Satisfactory/Unsatisfactory QUALIFICATION STANDARD Overall Performance Would you hire this Professional again? Did they show the skills required by this protect? Timetable Was the original Scope of Work completed within the specified time? Were interim deadlines met in a timely manner? Completeness Was the Professional responsive to client needs did the Professional anticipate problems? Were problems solved quickly and effectively? Budget Was the original Scope of Work completed within the project budget? Job Knowledge a) If a study did it meet the Scope of Work? b) If Professional administered a construction contract was the protect functional upon completion and did it operate properly? Were problems corrected quickly and effectively? Contractors whose proposals are determined by the NFRMPO to be non responsive or who are not found to be responsible shall be notified of their rejection in writing by the NFRMPO Such notification shall be issued by the NFRMPO no later than ten days following the proposal due date G ProDosal Award Award of proposal to the most responsive and responsible proposer will be recommended by the NFRMPO The NFRMPO reserves the right to request additional information The NFRMPO also reserves the right to reject all proposals The NFRMPO shall consider the matter of contract award at a public meeting to be scheduled by the NFRMPO all proposers will be notified about the meeting Unsuccessful proposers will be notified in writing that their proposals were not accepted H Protest Procedures NFRMPO Contract Protest Procedure and policies are found in Appendix H of this RFP The Federal Transit Administration will only review protests regarding alleged failure of the NFRMPO to follow the written and adopted Contract Protest Procedures FTA Role in Bid Protests Protestors shall file a protest with FTA not later than five days after a final decision is rendered under the NFRMPO s protest procedure In instance where the protestor alleges that the NFRMPO failed to make a final determination on the protest protestors shall file a protest with FTA not later than five days after the protestor knew or should have known of the NFRMPO s failure to render a final determination on the protest Protests should be filed with the appropriate FTA Regional Office with a concurrent copy to the grantee The protest filed with the FTA shall • Include the name and address of the protestor • Identify the grantee protect number and the number of the contract solicitation • Contain a statement of the grounds for the protest and any supporting documentation This should detail the alleged failure to follow protest procedures or the alleged failure to have procedures and be fully supported to the extent possible • Include a copy of the local protest filed with the grantee and a copy of the grantees decision if any FTA may dismiss the protest without further process if the protest as originally filed fads to establish grounds for FTA review Me Limitations 1 All responses to this RFP shall become the property of the NFRMPO 2 This does not commit the NFRMPO to award a contract or to pay any cost incurred in the preparation of a proposal 3 The NFRMPO reserves the sole right to evaluate Contractor proposals and accept or reject any proposals received as a result of this RFP 4 The NFRMPO reserves the right to cancel in part or in its entirety this RFP if it is in the best interest of the NFRMPO to do so 5 Proposers shall complete and sign all submittals as called for in this RFP The NFRMPO will evaluate only proposals which are complete and signed where appropriate from a proposer specifically accepting full responsibility for fulfilling services to be performed as requested in this RFP J RFP Schedule The following schedule has been established for this solicitation The NFRMPO reserves the right to modify this schedule if it is in its best interests to do so If the NFRMPO does modify the schedule it shall provide written notice of such to all parties known to have received copies of this RFP Date Activity Wednesday, February 6, 2008 RFP Issued by the City of Fort Collins Friday, February 8, 2008 Publication of RFP Legal Notice Tuesday, February 19, 2008 Deadline for Written Questions 3 00 PM MST Tuesday, February 19, 2008 Pre -Proposal Meeting 3 00 PM MST Friday, March 14, 2008 Proposals Due City of Fort Collins Purchasing Office 3 00 PM MST Friday, March 28, 2008 Interviews with proposers by the NFRMPO Monday, March 31, 2008 Notification by City of Fort Collins of Intent to Award Monday, April 21, 2008 Approval of Contract by NFRMPO Sunday, May 1 — June 1, 2008 Service Starts (contingent on the availability of buses) 37 IX PROPOSAL CHECKLIST All of the following items must be included in the submitted proposal in order to be considered complete Contractor may include additional materials as necessary Contractor should submit an original RFP and eight copies The RFP must include the following 1 Proposal Cost Form (Appendix A) 2 Proposer's Reference Form Parts I & II (Appendix B) 3 Backup vehicle Identification Form Parts I & II (Appendix C) 4 Certificate Regarding Debarment Suspension and Other Ineligibility and Voluntary Exclusion (Appendix D) 5 Assurance of Compliance with Worker's Compensation Insurance Requirements (Appendix E) 6 Statement assuring compliance with Equal Employment Opportunity Act 7 Statement assuring compliance with Title VI of the Civil Rights Act of 1964 8 Business Plan Description (see Section VI 30 ) Reminder Business Plan must include description of drug and alcohol policy and assurance of compliance with federal testing and program requirements 9 Maintenance Plan Description (see Section V B 7 ) 10 Documentation of Insurance Coverage Required 11 Documentation of all Federal State and Local licenses and Certificates necessary for operation of public transportation vehicles and service 12 Certification on Restrictions on Lobbying/Disclosure of Lobbying Activities Form (Appendix H) A Proposal Cost Form B Proposer's Reference Form Parts I & II C Backup Vehicle Identification Form Parts I & II D Certificate Regarding Debarment Suspension and Other Ineligibility and Voluntary Exclusion E Worker's Compensation Insurance Certification F List of Subcontractors (File if Applicable) G Federal Guidelines for Proposal Protest Procedures H Disclosure of Lobbying Activities Form I Definition of Fixed Route Transit Service J Draft Daily Schedule K FTA Accident Incident Reports Forms L 49CFR 639—CAPITAL LEASES M Equipment Specification 2008 Integrated HC C Bus (PC505) W. APPENDIX A PROPOSAL COST FORM TO NORTH FRONT RANGE METROPOLITAN PLANNING ORGANIZATION DATE In response to the Request for Proposals for intercity services between Greeley and Loveland, Colorado, the undersigned agrees to provide services in accordance with the operating plan on file at the NFRMPO office, which has been carefully examined It is understood that the service will be operated annually with approximately the number of hours noted w, NFRMPO INTERCITY BUS SERVICE Greeley — Loveland Service Total Year #1 Year #2 Year #3 Annual Service Hours 8 400 8 400 8 400 Total Cost Per Hour Operating Capital Operating Capital Operating Capital Total Annual Cost $Amount/ Percentage of DBE Opportunity $ $ $ % % % The undersigned understands that any conditions placed on the items stated above, clarification made to the above or information submitted on or with this form (other than that requested) will render the proposal unresponsive If awarded the Contract, the undersigned hereby agrees to sign said Contract and to furnish the necessary certificates and performance bond PROPOSER CONTACT_ TITLE ADDRESS TELEPHONE FAX E-MAIL SIGNATURE TITLE APPENDIX B PROPOSER REFERENCE FORM - PARTS I AND II PART GENERAL INFORMATION NAM Proposer is a (circle one) Corporation/Partnership/Association/Sole Proprietorship Proposers Address and Telephone Number 4 Name Title and Telephone Number of Proposers Authorized Representative 5 Bidders Credit References (Include names address and telephone numbers of at lease three references one of which must be the organization s bank) A B C 31 VI REQUIREMENTS AND GENERAL CONDITIONS 10) Payment Please clarify if billable time continues past scheduled hours on the last trip due to exterior factors (traffic weather delays etc ) beyond the control of the contractor or if the scheduled hours remain the sole billable time Sole billable time is Total Cost divided by 7 600 revenue service hours include estimated exceptions in Revenue Service Hour Rate 32 VI REQUIREMNTS AND GENERAL CONDITIONS 14) Insurance Will insurance be needed on just one backup vehicle or on all potential backup vehicles'? On any given day our backup vehicle could be different Will costs for Liability Insurance be reimbursed by the NFRMPO? All potential vehicles Insurance costs should be included in Revenue Service Hour Rate 33 VI REQUIREMENTS AND GENERAL CONDITIONS 15) Audit and Inspection requires that records be maintained for 3 years The maintenance schedule in section D 2 b) says one year We can treat the schedule and the other maintenance records differently or is that an oversight? All records are to be maintained for 3 years 34 VI REQUIREMENTS AND GENERAL CONDITIONS 23) A) Overtime requirements does not mention drivers We don t expect the drivers assigned to this project to work overtime and we currently do not pay overtime to drivers But I m sure there will be situations where a driver from our regular service may be asked to fill in for some reason and in that case could exceed 40 hours/week Overtime is per Fair Labor Standards Act Build in expected Overtime into Revenue Service Hour Rate 35 Professional Services Agreement 10 Insurance What is errors and omissions insurance in the amount of $1 000 000 Non applicable delete requirement from RFP document 36 VIII SUBMISSION OF PROPOSALS AND PROPOSAL PROCESS B questions must be submitted before (date and time) What is the date and time? Deadline for Written Questions was February 19 2008 37 VIII SUBMISSION OF PROPOSALS AND PROPOSAL PROCESS For mechanic ratings are resumes okay? Yes 38 VIII SUBMISSION OF PROPOSALS AND PROPOSAL PROCESS F Proposal Evaluation Please clarify exactly how the prices will be evaluated i e will only the Year 1 price be considered or the full contract term cost? Contractor to provide a detailed cost breakdown of the services to be provided This should include the price projected for fuel and a percentage of fuel cost to total costs This should also be done for major components of the service including labor Please include fuel base cost in proposal for 12 month period and what percentage is of Revenue Service Hour Rate Both the Year 1 price and the full contract term cost will be considered in the proposal evaluation process PART II Client List for Transportation Services Currently and/or Previously Provided 1 Client Name Client Address Contact Person Telephone Number Period of Service Please describe how this service is similar to the proposed Greeley — Loveland Bus service 2 Client Name Client Address Contact Person Telephone Number Period of Service Please describe how this service is similar to the proposed Greeley — Loveland Bus service 3 Client Name Client Address Contact Person Telephone Number Period of Service Please describe how this service is similar to the proposed Greeley — Loveland Bus service 43 APPENDIX C VEHICLE IDENTIFICATION FORMS - PART I - VEHICLE INFORMATION All bidders shall provide the following information for each type of vehicle the bidder proposes to use in this project Bidders must submit photographs of vehicle exteriors and depictions of interior seating configuration to be attached to this form 1 Number of Backup Vehicles Provided 2 Backup Vehicle Type/Model/Manufacturer 3 Date of Manufacture 4 Passenger Seating Capacity 5 Gross Vehicle Weight Rating 6 Enginerrransmission Type Horsepower 7 Overall Length 8 Exterior Width 9 Interior Height 10 Aisle Width 11 Step Height from Ground 12 Destination Signs (Describe Location and Functions) 13 Wheelchair Equipment (Describe Type/Model/Manufacturer and attach photograph) 14 Type of suspension If any used vehicles are proposed complete Part II of this form 45 APPENDIX D Suspension and Debarment Certification CERTIFICATION OF PRIMARY PARTICIPANT REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS The Primary Participant (applicant for an FTA grant or cooperative agreement or Potential Contractor for a major third party contract) certifies to the best of its knowledge and belief that it and its principals 1 Are not presently debarred suspended proposed for debarment declared ineligible or voluntarily excluded from covered transactions by any Federal department or agency 2 Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining attempting to obtain or performing a public (Federal State or local) transaction or contract under a public transaction violation of Federal or state antitrust statutes or commission of embezzlement theft forgery bribery falsification or destruction of records making false statements or receiving stolen property 3 Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal State or local) with commission of any of the offenses enumerated in paragraph (2) of this certification and 4 Have not within a three year period preceding this application/proposal had one or more public transactions (Federal State or local) terminated for cause or default (If the primary participant (applicant for an FTA grant or cooperative agreement or potential third party contractor) is unable to certify to any of the statements in this certification the participant shall attach an explanation to this certification ) THE PRIMARY PARTICIPANT (APPLICATION FOR AN FTA GRANT OR COOPERATIVE AGREEMENT OR POTENTIAL CONTRACTOR FOR A MAJOR THIRD PARTY CONTRACT) CERTIFIES OR AFFIRMS THE TRUTHFULNESS AND ACCURACY OF THE CONTENTS OF THE STATEMENTS SUBMITTED ON OR WITH THIS CERTIFICATION AND UNDERSTANDS THAT THE PROVISIONS OF 31 U S C SECTIONS 3801 ET SEQ ARE APPLICABLE THERETO Signature of Contractors Authorized Official Typed Name and Title of Contractors Authorized Date The undersigned chief counsel for the hereby certifies that the has authority under State and local law to comply with the subject assurances and that the certification above has been legally made Signature of Applicants Attorney Typed Name of Applicants Attorney Date APPENDIX E WORKER'S COMPENSATION INSURANCE CERTIFICATION As required by the Workers' Compensation Act of Colorado C R S 8-40-101, et seq , the Contractor shall secure the payment of Worker's Compensation to its employees and shall furnish the NFRMPO with a certificate evidencing such coverage together with a verification thereof as follows "I am aware of the provisions of the Workers' Compensation Act of Colorado C R S 8-40-101 et seq , which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of that code and I will comply with such provisions before commencing the performance of the work of this Contract " SIGNED _ (Contractor) DATE 47 APPENDIX F LIST OF SUBCONTRACTORS (FILE IF APPLICABLE) Name of Subcontractor Address/Phone Items of Work APPENDIX G NFRMPO/FEDERAL GUIDELINES FOR PROPOSAL PROTEST PROCEDURES FOR FEDERAL GRANTS-IN-AID AND PROCUREMENTS OVER $25,000 I GENERAL This policy specifies procedures for the protest by bidders of the following staff actions 1 A written notice by the Contract Manager or Executive Director denying a bidders request for a change in specification requirement 2 A written recommendation to the NFRMPO for decision by the Contract Manager or the Executive Director to disqualify a bidder or subcontractor, 3 A written recommendation by the Contract Manager or Executive Director to the NFRMPO to award a contract to a particular bidder a This policy does not govern any NFRMPO staff decision not listed in Section I or any decision by the NFRMPO Nothing in this policy shall preclude or otherwise restrict the challenge procedure b When a protest has been properly filed prior to contract award, the NFRMPO shall not award the contract prior to deciding the protest When a protest has been properly filed before the opening of bids, bids shall not be opened prior to the NFRMPO decision on the protest c Materials submitted as a part of the protest resolution process will be available to the public except to the extent that 1 The withholding of information is permitted or required by law or regulation and 2 The information is designated proprietary by the person submitting the information to the NFRMPO If the person submitting material to the NFRMPO considers that the material contains proprietary material which should be withheld a statement advising of this fact shall be affixed to the front page of the material submitted and the alleged proprietary information must be specifically identified in the body of the materials wherever it appears 11 Fdina of a Protest A Protests may be filed only by interested parties Interested parties are defined as prospective bidders on an NFRMPO contract and subcontractors or suppliers at any tier who have a substantial economic interest in an award a provision of the specifications or a bid submitted to the NFRMPO by a prime contractor or in the interpretation of the provisions of such documents B Protests to a specification requirement must be filed at least ten (10) working days prior to bid opening Protests to the staff actions above must be filed within five (5) working days of receipt by the bidder of written notice of the staff action from the Executive Director or Contract Manager 1 Protests must be addressed to NFRMPO, 419 Canyon Avenue suite 300, Fort Collins CO 80521 2 Protests must be in writing and contain a statement of the ground(s) for protest At least ten (10) copies of the protest must be submitted by the protestor in the time and manner specified in this section 3 The Executive Director shall provide notice by telephone, telephone facsimile (FAX) or by letter, to all bidders known to the NFRMPO on the contract which is the subject of the protest Such notice shall state that a protest has been filed with the NFRMPO and identify the name of the protestor The notice shall be given not more than five (5) working days after receipt of a properly filed protest The notice shall state that bidders will receive further information relative to the protest only by submitting a written request for further information to the Executive Director A Not more than ten (10) working days after receipt of a properly filed protest the Executive Director shall prepare and distribute to the protestor and to all persons specified in Section 11 (B ) (3 ) 1 A written preliminary response to the protest This response shall include a brief explanation of the reasons why the protested staff action is justified, and 2 The time date and place of the meeting described in Section III(B) below B The Executive Director and/or appropriate NFRMPO staff shall meet with the protester to discuss and attempt to resolve the protest C After the meeting the protestor shall, within five (5) working days, give the Executive Director written notice that either the protest is withdrawn or alternately that the protestor requests further consideration of the protest In the event that the protestor fads to file this notice at the office of the Executive Director within five (5) working days after the meeting, the protest shall be deemed withdrawn IV Further Investigation A If a protest is not withdrawn pursuant to Section III above, the Executive Director shall further investigate the protest with the assistance of the NFRMPO staff B The Executive Director may contract for third -party consulting services when necessary to investigate a protest The Executive Director may negotiate with a protestor and other interested parties the sharing of the cost of such consulting services C As part of the investigation, the Executive Director shall establish reasonable ties in which NFRMPO the protestor, and other interested parties shall exchange all documents and arguments relevant to the protest V Intended Decision Comments by Protestor and Other Parties A Following investigation the Executive Director shall prepare and distribute to the protestor and all persons specified in Section II(B )(3 ) above 1 An intended decision recommending actions which the Executive Director believes the NFRMPO should take to resolve the protest and specifying the reasons for the recommended action of the NFRMPO 2 A statement of the date within which the protestor and other persons must submit written comments with respect to the intended decision Such date shall allow a reasonable period 39 VIII SUBMISSION OF PROPOSALS AND PROPOSAL PROCESS F Proposal Evaluation What if there is a pricing error in the RFP response document? All submitted proposals are expected to be accurate Major errors may disqualify a winning proposal 40 M Equipment Specification What is the bus capacity? How many passenger seats? If capacity is exceeded is standing allowed? How many wheelchairs? Bus capacity is 19 25 passenger seats plus 2 wheelchairs see Drawing PR3200 attached Standing is allowed 41 M Equipment Specification What is the bus estimated mile per gallon? Would the NFRMPO consider a fuel payback? 7 7 % miles per gallon combined average The NFRMPO will not do a fuel payback program 42 M Equipment Specification Are the buses capable of using bio-diesel fuel? Will the buses have bike racks? Yes and yes 43 In the next few years what are the three most important things NRFMPO wants to accomplish/change in this service? a Increase ridership to over 20 passengers per hour b Insure ongoing funding c Service success Please contact David M Carey CPPB C P M Buyer at (970) 416 2191 with any questions regarding this addendum RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT ENCLOSED WITH THE BID/QUOTE STATING THAT THIS ADDENDUM HAS BEEN RECEIVED where renewal Is a way of life for rebuttal and shall vary according to the complexity of the particular protest, and 3 Notice of the time, date, and place of the NFRMPO meeting at which the protest will be considered B The following materials shall be included in the agenda package sent to NFRMPO members prior to the NFRMPO meeting and shall be available to any person at the NFRMPO office at least five (5) working days before the hearing 1 The intended decision described in Section V(A) (1) 2 All written comments received within the submittal penod described in Section V(A)(2) 3 If the Executive Director has revised his/her intended decision since its distribution pursuant to Section 1 (1) a written description of the new intended decision and the reasons for revision VI NFRMPO Consideration A At the hearing, staff and any person may present evidence relating to the protest At the beginning of the hearing the Chair of the NFRMPO may announce time limits on testimony and other procedural rules which, in the opinion of the Chair are reasonably necessary to preclude repetitious or irrelevant testimony B The NFRMPO may elect to defer its decision and direct staff to 1 Further investigate the protest or 2 Hire an impartial hearing officer to conduct a hearing and prepare a written recommended decision including findings of fact C In rendering its decision on the protest the NFRMPO may adopt the recommended decision and findings of fact prepared by a hearing officer or adopt a separate decision Appendix H Lobbying Certification As required by U S DOT regulations 'New Restrictions on Lobbying at 49 CFR 20 110 1 certify to the best of my knowledge and belief that for each application for federal assistance exceeding $100 000 (1) No Federal appropriated funds have been or will be paid by or on behalf of to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress an officer or employee of Congress or an employee of a Member of Congress pertaining to the award of any Federal assistance, or the extension, continuation, renewal amendment or modification of any Federal assistance agreement and (2) If any funds other than Federal appropriated funds have been or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress an officer or employee of Congress, or an employee of a Member of Congress in connection with any application to FTA for Federal assistance I assure that Standard Form- LLL Disclosure Form to Report Lobbying would be submitted and would include all information required by the form s instructions I understand that this certification is a material representation of fact upon which reliance is placed and that submission of this certification is a prerequisite for providing Federal assistance for a transaction covered by 31 U S C 1352 1 also understands that any person who fails to file a required certification shall be subject to a civil penalty of not less than $10 000 and not more than $100,000 for each failure Signature & Title of Authorized Official Date DISCLOSURE OF LOBBYING ACTIVITIES Complete this form to disclose lobbying activities pursuant to 31 U S C 1352 Type of Federalion 2 Status of Federalion 3 ReportType ❑1 a contract b grant ❑2 a bidloffer/application ❑3 a mdial filing c cooperative agreement b initial award b material change d loan c post award For Material Change Only e loan guarantee Year _ Quarter f loan insurance Date of Last Report Name an Address o epo ingEntity reporting en i in o is u awar ee enter Name an Address of Prime ❑4 Prime 05 Subawardee Tier ❑ if known Congressional District if known Congressional District if known I-ederal UepartmentrAgency 7 FederalProgram Nanneiruescription CFDA Number if applicable Federal ion Number it Known 9 AwardAmount it known lu a Name and Address of Lobtlying-M-nfify—­ b Individuals Performing bervices, (if individual last name first name MI) (including address if different from No 10a) (last name first name MI) (attach Continuation Sheet(s) SF LLL A, if necessary) 11 Amount of Payment(check allthatapply) Type aymen c ec a a app y I� $ LJa actual 07 planned 010 a retainer 12 Form of Payment (check all that apply) ❑11 b one time fee ❑S a cash 012 c commission ❑9 b in kind specify nature 013 d contingent fee value ❑14 a deferred 015 d other specify 14 Brief Description of Services Performed or to be Performea and Dates)ervice including officer(s) emp oyes s or em er s contacted for Payment indicated in Item 11 (attach Continuation Sheet(s) SF LLL A. if necessary) 15 Continuation Sheets attached Ell s Yes Eli I No lo information requested through s form is authorized y Title 31 U S C section 1352 This disclosure of lobbying activities is a material Signature representation of fact upon which reliance was placed by the her above when transaction was made or entered into This disclosure is required pursuant to 31 U S C 1352 This information will be reported to the Print Name Congress semi annually and will be available for public inspection Any person who fads to file the required disclosure shall be subject to a civil penalty of not less than $10 000 and not more than $100 000 for each Title such failure Telephone No Date vaceral use unly Authorimo tor-co—carRe-production Standard Form LLL INSTRUCTIONS FOR COMPLETION OF SF LLL, DISCLOSURE OF LOBBYING ACTIVITIES This disclosure form shall be completed by the reporting entity whether subawardee or prime Federal recipient at the initiation or receipt of a covered Federal action or a material change to a previous filing pursuant to title 31 U S C section 1352 The filing of a form is required for each payment or agreement to make payment to any lobbying entity for influencing or attempting to influence an officer or employee of any agency a Member of Congress an officer or employee of Congress or an employee of a Member of Congress in connection with a covered Federal action Use the SF-LLL-A Continuation Sheet for additional information if the space on the form is inadequate Complete all items that apply for both the initial filing and material change report Refer to the implementing guidance published by the Office of Management and Budget for additional information 1 Identify the type of covered Federal action for which lobbying activity is and/or has been secured to influence the outcome of a covered Federal action 2 Identify the status of the covered Federal action 3 Identify the appropriate classification of this report If this is a followup report caused by a material change to the information previously reported enter the year and quarter in which the change occurred Enter the date of the last previously submitted report by this reporting entity for this covered Federal action 4 Enter the full name address city state and zip code of the reporting entity Include Congressional District if known Check the appropriate classification of the reporting entity that designates if it is or expects to be a prime or subaward recipient Identify the tier of the subawardee e g the first subawardee of the prime is the 1st tier Subawards include but are not limited to subcontracts subgrants and contract awards under grants 5 If the organization filing the report in item 4 checks Subawardee then enter the full name address city state and zip code of the prime Federal recipient Include Congressional District if known 6 Enter the name of the Federal agency making the award or loan commitment Include at least one organizational level below the agency name if known For example Department of Transportation United States Coast Guard 7 Enter the Federal program name or description for the covered Federal action (item 1) If known enter the full Catalog of Federal Domestic Assistance (CFDA) number for grants cooperative agreements loans and loan commitments 8 Enter the most appropriate Federal identifying number available for the Federal action identified in item 1 (e g Request for Proposal (RFP) number Invitation for Bid (IFB) number grant announcement number the contract grant or loan award number the application/proposal control number assigned by the Federal agency) Include prefixes e g RFP DE-90 001 9 For a covered Federal action where there has been an award or loan commitment by the Federal agency enter the Federal amount of the award/loan commitment for the prime entity identified in Item 4 or 5 10 (a) Enter the full name address city state and zip code of the lobbying entity engaged by the reporting entity identified in item 4 to influence the covered Federal action (b) Enter the full names of the individual(s) performing services and include full address if different from 10 (a) Enter Last Name First Name and Middle Initial (MI) 11 Enter the amount of compensation paid or reasonably expected to be paid by the reporting entity (item 4) to the lobbying entity (item 10) Indicate whether the payment has been made (actual) or will be made (planned) Check all boxes that apply If this is a material change report enter the cumulative amount of payment made or planned to be made 12 Check the appropriate box(es) Check all boxes that apply If payment is made through an in -kind contribution specify the nature and value of the in -kind payment 13 Check the appropriate box(es) Check all boxes that apply If other specify nature 14 Provide a specific and detailed description of the services that the lobbyist has performed or will be expected to perform and the date(s) of any services rendered Include all preparatory and related activity not just time spent in actual contact with Federal officials Identify the Federal official(s) or employee(s) contacted or the officer(s) empioyee(s) or Member(s) of Congress that were contacted 15 Check whether or not a SF LLL A Continuation Sheet(s) is attached 16 The certifying official shall sign and date the form print his/her name title and telephone number Public reporting burden for this collection of information is estimated to average 30 minutes per response including time for reviewing instructions searching existing data sources gathering and maintaining the data needed and completing and reviewing the collection of information Send comments regarding the burden estimate or any other aspect of this collection of information including suggestions for reducing this burden to the Office of Management and Budget Paperwork Reduction Project 0348-0046 Washington D C 20503 Disclosure of Lobbying Activities Continuation Sheet Reporting Entity Page _ of _ APPENDIX I Definitions of Fixed -Route Definitions of terms defined by the Federal Transit Administration National Transit Database are from the latest NTD Reporting Manual "(APTA)" indicates a term defined by APTA in the absence of an NTD definition Fixed -Route (APTA)--Service provided on a repetitive, fixed -schedule basis along a specific route with vehicles stopping to pick up and deliver passengers to specific locations, each fixed -route trip serves the same origins and destinations, unlike demand response Includes route deviation service, where revenue vehicles deviate from fixed routes on a discretionary basis Bus--Rubber-tired passenger vehicle powered by diesel, gasoline, battery or alternative fuel engine contained within the vehicle Types include Intercity Bus (APTA)--A bus with front door only separate luggage compartments, and usually with restroom facilities and high-backed seats for use in high-speed long-distance service Suburban Bus (APTA)--A bus with front doors only normally with high-backed seats and without luggage compartments or restroom facilities for use in longer -distance service with relatively few stops Transit Bus (APTA)--A bus with front and center doors, normally with a rear - mounted engine low -back seating and without luggage compartments or restroom facilities for use in frequent -stop service Van --Vehicles having a typical seating capacity of 5 to 15 passengers and classified as a van by vehicle manufacturers A modified van is a standard van which has undergone some structural changes usually made to increase its size and particularly its height The seating capacity of modified vans is approximately 9 to 18 passengers APPENDIX J NIO aO.M Apwa.YNaw•: Vww.a aawdf Swdu tMel.a A�/Mway Poor 2w FumllEn�alyraW+NW�(EtE-tl/ 1b0a 11 S�voIf L%tdwd Mae ) Upd.lo Uaar SFrfNT 64 Updp•Oaw OIA&2w f.bilM00aaw IN Ift a 0 01 Madwm~ Bna/purJwwdtmspwlaf. 02 Ooao aM TWO of wpdwtt donor Dry' YM NwMr Nk~ AM~ Ttm m - 03 lops=* Loo@dM car staa.LollbMa(aa Ma02CI)000 La V0%al*(.a Nt0223A00.0 kwom cmnc ltapMwM 0t ppaM.M1 Ev[d(Soma om appeapdaaa d@M sce.a t will appow Eaton) ❑ scans. ❑ bSW.*andoM ❑ dE1VMAfon ❑ M. ❑ i voftw r.YMf iwad.wr ❑ OF&%Wm/bM.NaalaIM.•I tluaI (NOC) 00 S.pwtlwY Evwdo (Solsd of um apply appM•pripa d•taf sclwnls)wN app.v bolo.A ❑ ,Capp. ❑ ce..v. ❑ dFa• ❑ evdkb- Malloy Addbwgl n M (complete f applicable) OT caada cmeawaOCamol a Ydwpocdmco.&Gb E.tmf Condnt•aa 0 Vfaofaw t0 Tm/ic tt Lipdbq 12 wYow"In I anwf•.o 13 Rlfldefwq OtQ" I R.•d•sy aMdlOvaOwM to fOpEtif•aq(1tOWN IIt sdwgtyp• 13 Y.Idala., .' to ►.drsWrl vat 17 ofwr Rll""YM0wd 0ifwnlatlon n.cpfovmwgLowEwoonpdp F.mt LK Ya/d fhiuWy a.d S.corM y Event Summary a b c d • 1 Transit FMOY Transit •awMsaM. T peaMpwds En9a•Faa OL%W Tf.MOsn Tnwpa•w. ouwr 10 FatMOM 1f Igwloo FTA Accident Incident Fors 20 TaW EadreaNd Pwarty Domapa i 21 Cwaaef l 1, 1, for pws RapedbV k%4dam Nw 0 ptvw TfW E~ PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT is made and entered into this day of 200 , by and between THE NORTH FRONT RANGE TRANSPORTATION AND AIR QUALITY PLANNING COUNCIL (the "MPO") and , ("Professional") In consideration of the mutual covenants and obligations herein expressed, it is agreed by and between the parties hereto as follows 1 Scope of Services Professional agrees to provide services in accordance with the scope of services attached hereto as Exhibit A and incorporated herein by this reference (the "Scope of Services") 2 Time The services to be performed pursuant to this Agreement shall be initiated as specified on the Scope of Services Time is of the essence Any extensions of any time limit must be agreed upon in writing by the parties hereto 3 Contract Period This Agreement shall commence on and shall continue in full force and effect until I ), unless terminated sooner as herein provided 4 Default Each and every term and condition hereof shall be deemed to be a material element of this Agreement In the event either party should fail or refuse to perform according to the terms of this agreement, such party may be declared in default, and this Agreement may be terminated 5 Early Termination by MPO Notwithstanding the time periods contained herein, the MPO may terminate this Agreement at any time for the MPO's convenience or because of the failure of Professional to fulfill the contract obligations The MPO shall terminate by providing at least fifteen (15) days prior written notice of termination by delivering to Professional a notice of termination specifying the nature, extent, and effective date of the termination Upon receipt of the notice, Professional shall immediately discontinue all services affected (unless the notice directs otherwise) and deliver to the MPO all data, drawings, specifications, reports, estimates, summaries, and other information and materials accumulated in performing this contract, whether completed or in process If the termination is for convenience, the MPO shall make an equitable adjustment in the contract price but shall allow no anticipated profit on unperformed services If the termination is for failure of Professional to fulfill the contract obligations the MPO may complete the work and Professional shall be liable for any additional cost incurred by the MPO If after termination for failure to fulfill contract obligations, it is determined that Professional was not in default, the rights and obligations of the parties shall be the same as if the termination had been issued for the convenience of the MPO 6 Opportunity to Cure In the case of a breach or default, the MPO may, in its sole discretion, allow Professional a period of time in which to cure the defect In such 311L 00 131 6 T 266.00 255 25 61 10 39 90 121 10 217 00 VIfEEBASE 5K HEATER EFLECTOR KIT 46 50 4& 50 k 50 4G 50 4G 50 , ¢, 9500 I I I • 94 OD 33 40 HIP TO KNEE 32 HIP TO KNEE 33 21 E 65K HEATER I C—> a 90.00 ' ' ' PNiA1811411 6fVI1L ' ' 24 50 46 50 X 50 G-- 51 SO -3425-� IRE EXTINGUISHER In 31 2%75 REF CB008331 FOR SALES PURPOSES ONLY -SUBJECT TO CHANGE PART 1M _ LREEEEY 3 ""MAL FEERMII JAls NIP III FUTKIM IW PUNCH /VM IF& 70LBRANCNS UNUM wmN NOreD urmmINC DRAWN DY V FViBilm i DATL 628I07 TITLE FLO7IPLAN OF 311 FRONT LIFT NO CHAMP10N M -M 020 217 V UP A —.7HORtapn/— o fa PAMRS 1 (2) V/CS wx N/A Rom • D DA MODEL PEF[M NAVISIAR 3200 case, the notice of termination shall state the time period in which cure is permitted and other appropriate conditions If Professional fails to remedy to the MPO's satisfaction the breach or default or any of the terms, covenants, or conditions of this Agreement within ten (10) days after receipt by Professional of written notice from the MPO setting forth the nature of said breach or default, the MPO may terminate the Agreement without any further obligation to Professional and seek damages, may treat the Agreement as continuing and require specific performance, or may avail itself of any other remedy at law or equity If the MPO commences legal or equitable actions against Professional, Professional shall be liable to the MPO for the MPO's reasonable attorney fees and costs incurred because of the default Any such termination for default shall not in any way operate to preclude the MPO from also pursuing all available remedies against Professional and its sureties for said breach or default 7 Waiver of Remedies for any Breach If the MPO elects to waive its remedies for any breach by Professional of any covenant, term or condition of this Agreement, such waiver by the MPO shall not limit the MPO's remedies for any succeeding breach of that or of any other term, covenant, or condition of this Agreement 8 Responsibility Professional shall be responsible for the professional quality, technical accuracy, timely completion and the coordination of all services rendered by the Professional, including but not limited to designs, plans, reports, specifications, and drawings and shall, without additional compensation, promptly remedy and correct any errors, omissions, or other deficiencies 9 Indemnification Professional shall indemnify, hold harmless and defend the MPO and its representatives, officers, employees, agents, and contractors from and against all liabilities, penalties, costs, losses, damages, expenses, causes of action, claims, demands, or judgments, including, without limitation, reasonable attorney fees, ansing from or in any way connected with injury to or the death of any person or physical damage to any property resulting from any act, omission, condition, or other matter related to this Agreement 10 Insurance Professional shall maintain commercial general liability insurance in the amount of $500,000 combined single limits, and errors and omissions insurance in the amount of $1,000,000 11 Compensation In consideration of the services to be performed pursuant to this Agreement, the MPO agrees to pay Professional on a time and reimbursable direct cost basis according to the schedule outlined in the Scope of Work — Exhibit A, with maximum compensation (for both Professional's time and reimbursable direct costs) not to exceed dollars ($ _) Monthly invoices are required and shall include a description of services performed, along with number of hours and stated rates per hour Supporting documentation shall also be submitted for any reimbursable direct costs The amounts of all such billings shall be based upon the Professional's MPO-venfied progress in completing the services to be performed pursuant to the Scope of Services and upon approval of the Professional's direct reimbursable expenses Final payment shall be made following acceptance of the work by the MPO 12 Records and Reports The MPO and Professional shall maintain all books, records, and other documentation pertaining to the Scope of Services and necessary to completely substantiate all costs incurred and billed to the MPO during the term of this Agreement for a period of three (3) years from the date of final payment under the terms of this Agreement These records shall be made available for inspection and audit to any state or federal authority authorized to inspect such records and copies thereof shall be furnished at the expense of Professional, if so requested 13 Ownership of Work Product Upon final payment, all designs, plans, reports, specifications, drawings, and other services rendered by Professional shall become the sole property of the MPO, which shall have the royalty -free, nonexclusive and irrevocable right to reproduce, publish, or otherwise use and authorize others to use all such materials for authorized government purposes Other entities that may reproduce, publish, or otherwise use the designs, plans, reports, specifications, drawings, and other services rendered by Professional include but are not limited to the Colorado Department of Transportation ("CDOT"), the Federal Transportation Administration ("FTA"), and the Federal Highway Administration ("FHWA") 14 MPO Representative The MPO shall designate, prior to commencement of work, its project representative who shall make, within the scope of his or her authority, all necessary and proper decisions with reference to the project All requests for contract interpretations, change orders, and other clarification or instruction shall be directed to the MPO Representative 15 Project Documents Upon conclusion of the project and before final payment, the Professional shall provide the MPO with reproducible documents of the project containing accurate information on the project as designed Documents shall be of archival quality, and also available in an electronic format, in an agreed upon format 16 Monthly Report Commencing at the end of the calendar month following the date of execution of this Agreement and every calendar month end thereafter, Professional shall provide the MPO with a written report of the status of the work Failure to provide any required monthly report may, at the option of the MPO, suspend the processing of any partial payment request 17 Independent Contractor The services to be performed by Professional are those of an independent contractor and not of an employee of the MPO The MPO shall not be responsible for withholding any portion of Professional's compensation hereunder for the payment of FICA, Workers' Compensation, other taxes or benefits or for any other purpose 18 Personal Services It is understood that the MPO enters into this Agreement based on the special abilities of Professional and that this Agreement shall be considered as an agreement for personal services Accordingly, Professional shall neither assign any responsibilities nor delegate any duties, nor create any subcontracts ansmg under this Agreement without the prior written consent of the MPO 19 Conflict of Interests and Prohibited Interests The MPO and Professional represent that neither has any interests and shall not acquire any interests, directly or indirectly, that would conflict in any manner or degree with the performance and services required to be performed under this Agreement The MPO and Professional further represent that no member or delegate to the Congress of the United States shall be admitted to any share or part of this Agreement or to any benefit ansmg therefrom In addition no employee, officer, or agent of the MPO shall participate in selection or in the award or administration of this Agreement if a conflict of interest, real or apparent, would be involved Such conflict would arise when the employee, officer or agent, any member of his immediate family, his or her partner, or an organization which employs, or is about to employ any of the foregoing, has a financial or other interest in the firm selected for award The MPO's officers, employees, or agents shall neither solicit nor accept gratuities, favors or anything of monetary value from contractors, potential contractors, or parties of subagreements 20 No Waiver The MPO's approval of drawings, designs, plans, specifications, reports, and incidental work or materials furnished hereunder shall not in any way relieve the Professional of responsibility for the quality or technical accuracy of the work The MPO's approval or acceptance of, or payment for, any of the services shall not be construed to operate as a waiver of any rights or benefits provided to the MPO under this Agreement 21 No Government Obligation to Third Parties The MPO and Professional acknowledge and agree that, notwithstanding any concurrence by the federal government in or approval of the solicitation or award of the underlying contract, absent the express written consent by the federal government, the federal government is not a party to this Agreement and shall not be subject to any obligations or liabilities to the MPO, Professional, or any other party (whether or not a party to this Agreement) pertaining to any matter resulting from this Agreement 22 Notices All notices provided under this Agreement shall be effective when mailed, postage prepaid and sent to the following addresses Professional MPO With Copy to THE NFRT & AQPC City of Fort Collins Arm Attn Purchasing Address 419 Canyon Ave Ste 300 PO Box 580 City, ST Zip Fort Collins, CO 80521 Ft Collins, CO 80522 23 Incorporation of FTA Terms This Agreement includes certain Standard Terms and Conditions required by the federal Department of Transportation ("DOT') and other federal and state authonties, whether or not expressly set forth in this Agreement All contractual provisions required by DOT, as set forth in FTA Circular 4220 1D, dated Apnl 15, 1996, are hereby incorporated by reference Anything to the contrary herein notwithstanding, all FTA mandated terms shall be deemed to control in the event of a conflict with other provisions contained in this Agreement Professional shall not perform any act, fail to perform any act, or refuse to comply with any the MPO requests which would cause the MPO to be in violation of the FTA terns and conditions 24 Grant Assurances and Federal Requirements This Agreement involves the expenditure of federal funds, which requires the MPO and Professional at all times dunng the execution of this Agreement to adhere to and comply with all applicable federal laws and regulations, as they currently exist and may hereafter be amended, which are incorporated herein by this reference as terms and conditions of this Agreement A non - exhaustive list of federal laws and regulations that may be applicable is included below By signing this Agreement, Professional avers that it is his or her responsibility to be aware of the requirements that may be imposed by the following federal laws and regulations, and others not listed, that he or she is aware of any such requirements, and that he or she will comply with all applicable laws and regulations a Laws and regulations prohibiting false claims and statements from being made to the federal government, 31 U S C A § 3801, et seg , 49 C F R Part 31 and 18USCA §1001 b Federal pnvacy law, 5 U S C A§ 552, c Nondiscnmmation and equal employment opportunity laws in accordance with Title VI of the Civil Rights Act, 42 U S C A § 2000d, § 303 of the Age Discnmmation Act of 1975, 42 U S C A § 6102, § 202 of the Amencans with Disabilities Act of 1990, 42 U S C A § 12132 ("ADA"), and Federal transit law, 49 U S C A § 5332, d Mandatory standards and policies relating to energy efficiency that are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act, 42 U S C A § 6201 25 Binding Effect This Agreement, together with the exhibits hereto, constitutes the entire agreement between the parties and shall be binding upon said parties, their officers, employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal representatives, successors and assigns of said parties 26 Governing Law The laws of the State of Colorado shall govern the construction, interpretation, execution and enforcement of this Agreement 27 Severability In the event any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this Agreement 28 Prohibition Against Employing Illegal Aliens This paragraph shall apply to all Contractors whose performance of work under this Agreement does not involve the delivery of a specific end product other than reports that are merely incidental to the performance of said work Pursuant to Section 8-17 5-101, C R S , et seq , Contractor represents and agrees that a As of the date of this Agreement 1 Contractor does not knowingly employ or contract with an illegal alien, and 2 Contractor has participated or attempted to participate in the basic pilot employment verification program created in Public Law 208, 104th Congress, as amended, and expanded in Public Law 156, 108th Congress, as amended, administered by the United States Department of Homeland Security (the "Basic Pilot Program') in order to confirm the employment eligibility of all newly hired employees b Contractor shall not knowingly employ or contract with an illegal alien to perform work under this Agreement or knowingly enter into a contract with a subcontractor that knowingly employs or contracts with an illegal alien to perform work under this Agreement c Contractor shall continue to apply to participate in the Basic Pilot Program and shall in writing verify same every three (3) calendar months thereafter, until Contractor is accepted or the public contract for services has been completed, whichever is earlier The requirements of this section shall not be required or effective if the Basic Pilot Program is discontinued d Contractor is prohibited from using Basic Pilot Program procedures to undertake pre -employment screening of job applicants while this Agreement is being performed e If Contractor obtains actual knowledge that a subcontractor performing work under this Agreement knowingly employs or contracts with an illegal alien, Contractor shall 1 Notify such subcontractor and the City within three days that Contractor has actual knowledge that the subcontractor is employing or contracting with an illegal alien, and 2 Terminate the subcontract with the subcontractor if within three days of receiving the notice required pursuant to this section the subcontractor does not cease employing or contracting with the illegal alien, except that Contractor shall not terminate the contract with the subcontractor if during such three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien f Contractor shall comply with any reasonable request by the Colorado Department of Labor and Employment (the' Department ) made in the course of an investigation that the Department undertakes or is undertaking pursuant to the authority established in Subsection 8-17 5-102 (5), C R S g If Contractor violates any provision of this Agreement pertaining to the duties imposed by Subsection 8-17 5-102, C R S the City may terminate this Agreement If this Agreement is so terminated, Contractor shall be liable for actual and consequential damages to the City ansmg out of Contractor's violation of Subsection 8-17 5-102, C R S h The City will notify the Office of the Secretary of State if Contractor violates this provision of this Agreement and the City terminates the Agreement for such breach 29 Special Provisions Special provisions or conditions relating to federal patent law and rights in data that are applicable to this Agreement are set forth in Exhibit B, attached hereto and incorporated herein by this reference THE NORTH FRONT RANGE TRANSPORTATION AND AIR QUALITY PLANNING COUNCIL (MPO) Cliff Davidson, Executive Director PROFESSIONAL M Title STATE OF COLORADO ss COUNTY OF ) The foregoing instrument was subscribed, sworn to and acknowledged before me this day of , 200 , by [as of My commission expires (S E A L) Notary Public EXHIBIT A - Scope of Services Introduction The Scope below defines the tasks involved in completing this work Scope of Services Attached EXHIBIT B - Federal Patent and Rights in Data 37 C F R Part 401,49 C F R Parts 18 and 19 The FTA patent clause is substantially similar to the text of 49 C F R Part 19, Appendix A, § 5, but the rights in data clause reflects FTA objectives For patent rights, FTA is governed by Federal law and regulation For data rights, the text on copyrights is insufficient to meet FTA's purposes for awarding research grants This model clause, with larger rights ,as a standard, is proposed with the understanding that this standard could be modified to FTA's needs CONTRACTS INVOLVING EXPERIMENTAL DEVELOPMENTAL OR RESEARCH WORK A Rights in Data (1) The term "subject data" means recorded information, whether or not copyrighted, that is delivered or specified to be delivered under this Agreement The term includes graphic or pictorial delineation in media such as drawings or photographs, text in specifications or related performance or design -type documents, machine forms such as punched cards, magnetic tape, or computer memory printouts, and information retained in computer memory Examples include, but are not limited to computer software, engineering drawings and associated lists, specifications, standards, process sheets, manuals, technical reports, catalog item identifications, and related information The term "subject data" does not include financial reports, cost analyses, and similar mfonnation incidental to contract administration (2) The following restrictions apply to all subject data first produced in the performance of the contract to which this Attachment has been added (a) Except for its own internal use, Professional may not publish or reproduce subject data in whole or in part, or in any manner or form, nor may Professional authorize others to do so, without the written consent of the Federal Government, until such time as the Federal Government may have either released or approved the release of such data to the public, this restriction on publication, however, does not apply to any contract with an academic institution (b) In accordance with 49 C F R 18 34 and 49 C F R 19 36, the Federal Government reserves a royalty -free, non-exclusive and irrevocable license to reproduce, publish, or otherwise use, and to authorize others to use, for "Federal Government purposes," any subject data or copyright described in subsections (2)(b)1 and (2)(b)2 below As used in the previous sentence, "for Federal Government purposes," means use only for the direct purposes of the Federal Government Without the copyright owner's consent, the Federal Government may not extend its Federal license to any other party I Any subject data developed under this Agreement, whether or not a copyright has been obtained, and 2 Any rights of copyright purchased by Professional using Federal assistance in whole or in part provided by FTA (c) When FTA awards Federal assistance for experimental, developmental, or research work, it is FTA's general intention to increase transportation knowledge available to the public, rather than to restrict the benefits resulting from the work to participants in that work Therefore, unless FTA determines otherwise, Professional performing experimental, developmental, or research work required by this Agreement agrees to permit FTA to make available to the public, either FTA's license in the copyright to any subject data developed in the course of that contract, or a copy of the subject data first produced under the contract for which a copyright has not been obtained If the experimental, developmental, or research work, which is the subject of the underlying contract, is not completed for any reason whatsoever, all data developed under that contract shall become subject data as defined in subsection (a) of this clause and shall be delivered as the Federal Government may direct This subsection (c), however, does not apply to adaptations of automatic data processing equipment or programs for Professional's use whose costs are financed in whole or in part with Federal assistance provided by FTA for transportation capital projects (d) Unless prohibited by state law, upon request by the Federal Government, the MPO and Professional agree to indemnify, save, and hold harmless the Federal Government, its officers, agents, and employees acting within the scope of their official duties against any liability, including costs and expenses, resulting from any willful or intentional violation by the MPO or Professional of proprietary rights, copyrights, or right of privacy, ansing out of the publication, translation, reproduction, delivery, use, or disposition of any data furnished under that contract Neither the MPO nor Professional shall be required to indemnify the Federal Government for any such liability ansing out of the wrongful act of any employee, official, or agents of the Federal Government (e) Nothing contained herein shall imply a license to the Federal Government under any patent or be construed as affecting the scope of any license or other right otherwise granted to the Federal Government under any patent (f) Data developed by Professional and financed entirely without using Federal assistance provided by the Federal Government that has been incorporated into work required by the underlying contract to which this Attachment has been added is exempt from the requirements of subsections (b), (c), and (d) of this clause, provided that Professional identifies that data in writing at the time of delivery of the contract work (g) Unless FTA determines otherwise, Professional agrees to include these requirements in each subcontract for experimental, developmental, or research work financed in whole or in part with Federal assistance provided by FTA (3) Unless the Federal Government later makes a contrary determination in writing, irrespective of Professional's status (i e , a large business, small business, state government or state instrumentality, local government, nonprofit organization, institution of higher education, individual, etc ), the MPO and Professional agree to take the necessary actions to provide, through FTA, those rights in that invention due the Federal Government as described in U S Department of Commerce regulations, "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements," 37 C F R Part 401 (4) Professional agrees to include these requirements in each subcontract for experimental, developmental, or research work financed in whole or in part with Federal assistance provided by FTA B Patent Rights (1) If any invention, improvement, or discovery is conceived or first actually reduced to practice in the course of or under this Agreement, and that invention, improvement, or discovery is patentable under the laws of the United States of America or any foreign country, Professional agrees to take actions necessary to provide immediate notice and a detailed report to the party at a higher her until FTA is ultimately notified (2) Unless the Federal Government later makes a contrary determination in writing, irrespective of Professional's status (a large business, small business, state government or state instrumentality, local government, nonprofit organization, institution of higher education, individual), Professional agrees to take the necessary actions to provide, through FTA, those rights in that invention due the Federal Government as described in U S Department of Commerce regulations, "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements," 37 C F R Part 401 (3) Professional agrees to include the requirements of this clause in each subcontract for experimental, developmental, or research work financed in whole or in part with Federal assistance provided by FTA ADDENDUM No 1 P1110 Operation of Intercity Bus Service SPECIFICATIONS AND CONTRACT DOCUMENTS Description of RFP P1110 Operation of Intercity Bus Service OPENING DATE 3 00 P M (Our Clock) March 14 2008 To all prospective bidders under the specifications and contract documents described above the following changes are hereby made CHANGE Delete Reference to Appendices K & L and Attachment M Please contact David M Carey CPPB C P M Buyer at (970) 416-2191 with any questions regarding this addendum RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT ENCLOSED WITH THE BID/QUOTE STATING THAT THIS ADDENDUM HAS BEEN RECEIVED where renewal Is a way of life No Text APPENDIX M Equipment Specification Model Profile 2008 INTEGRATED HC C BUS (PC505) November 12 2007 Prepared For NFRMPO JOHN DAGGETT 419 Canyon Ave Fort Collins CO 80521 2670 (970)224 6190 Reference ID N/A Model Profile 2008INTEGRATED HC C BUS (PC505) Presented By MCCANDLESS INTL COLORADO Ron Wasinger 16704 EAST 32ND AVENUE AURORA CO 80011 (303)739 9900 APPLICATION Commercial Public Transit Scheduled Route MISSION Requested GVWR 21500 Calc GVWR 25500 Calc Start / Grade Ability 47 70% / 3 92% @ 55 MPH Calc Geared Speed 696 MPH DIMENSION Wheelbase 217 00 CA 149 90 Axle to Frame 120 00 ENGINE DIESEL (International MaxxForce DT) 50 State 245 HP 620lb ft Torque @ 1400 RPM 2600 RPM Governed Speed # 2 Bell Housing TRANSMISSION AUTOMATIC (ALLISON B 30014th Generation Controls 5 Speed With Overdrive Includes Oil Level Sensor With Deep Sump Less PTO Provision and Less Retarder With 38 000 lb GVW Max CLUTCH Omit Item (Clutch & Control) AXLE FRONT NON DRIVING (Dana Spicer D800 F) I Beam Type 8 000 lb Capacity AXLE REAR SINGLE {Dana Spicer 17060S) Single Reduction 17 500 lb Capacity With 190 Wheel Ends Gear Ratio 5 29 CAB Conventional With Partial Trim TIRE FRONT (2) 255/70R22 5 XZE (MICHELIN) 565 rev/mile load range H 16 ply TIRE REAR (4) 255/70R22 5 XZE (MICHELIN) 565 rev/mile load range H 16 ply SUSPENSION REAR AIR SINGLE (International) Ride Optimized Suspension (IROS) 20 000 lb Capacity 9 25 Ride Height With Shock Absorbers PAINT Cab Schematic 100DC Location 1 9219 Winter White (Std) Chassis Schematic N/A Proposal 11674-01 Vehicle Specrficabons November 12 2007 2008INTEGRATED HC C BUS (PC505) Description Base Chassis Model INTEGRATED HC C BUS with 217 00 Wheelbase 149 90 CA and 120 00 Axle to Frame TOW HOOK FRONT (2) Inside Rail Frame Mounted FRAME RAILS High Strength Low Alloy Steel (80 000 PSI Yield) 10 250 x 3 092 x 0 375 (260 4mm x 78 5mm x 9 5mm) 427 0 (10846mm) Maximum DAL BUMPER FRONT Full Width Aerodynamic Heavy Duty Steel Includes PLEASE NOTE Powder Coated Gray (Argent) Color CROSSMEMBER REAR AF (2) WHEELBASE RANGE 193 (490cm) Through and Including 217 (550cm) AXLE FRONT NON DRIVING (Dana Spicer D800 F) I Beam Type 8 000 lb Capacity SUSPENSION FRONT SPRING Parabolic Taper Leaf 8 000 lb Capacity With Shock Absorbers Includes SPRING PINS Rubber Bushings Maintenance Free BRAKE SYSTEM AIR Dual System for Straight Truck Applications Includes AIR COMPRESSOR AIR SUPPLY LINE International Engines Naturally Aspirated BRAKE CHAMBERS SPRING (2) Rear Parking BRAKE LINES Color Coded Nylon DRAIN VALVE Twist Type DUST SHIELDS FRONT BRAKE DUST SHIELDS REAR BRAKE GAUGE AIR PRESSURE (2) Air 1 and Air 2 Gauges Located in Instrument Cluster INVERSION VALVE and Double Check Valve PARKING BRAKE VALVE Color Coded Yellow Knob Located on Instrument Panel SLACK ADJUSTERS FRONT Automatic SLACK ADJUSTERS REAR Automatic AIR BRAKE ABS (Bendix AntiLock Brake System) Full Vehicle Wheel Control System (4 Channel) With Automatic Traction Control AIR DRYER (Bendix AD IP) With Heater BRAKES FRONT AIR CAM S Cam 15 0 x 4 0 Includes 20 Sq In MGM Long Stroke Brake Chambers BRAKES REAR AIR CAM 16 5 x 7 0 Includes MGM TR3030 Long Stroke Brake Chamber and Heavy Duty Spring Actuated Parking Brake AIR COMPRESSOR {Bendix Tu Flo 550) 13 2 CFM Capacity DUST SHIELDS FRONT BRAKE Omit Item PARKING BRAKE INTERLOCK Parking Brake Cannot be Released until Ignition Switch is in the ON Position and the Service Brake Pedal is Applied Use with air brake chassis only INTERLOCK LIFT ACCOMMODATION for FMVSS Wheelchair Interlock Requirement for Body Builder Interface With Key in ON Position Park Brake Must Be Applied Transmission in Neutral or Park for Air Brakes Must be in Park for Hydraulic Brakes With Automatic Transmission Only DRAIN VALVE (Humphrey) (3) Air Operated Manual With Controls in Drivers Compartment For Air Tanks STEERING COLUMN Tilting STEERING WHEEL 2 Spoke 18 Diam Black STEERING GEAR (TRW (Ross) TAS 40) Power 2 Proposal 11674 01 Vehicle Specification November 12 2007 2008INTEGRATED HC C BUS (PC505) Descnption EXHAUST SYSTEM Single Horizontal Aftertreatment Device Frame Mounted Right Side Includes Long Horizontal Tail Pipe TAIL PIPE Long Horizontal Exits Left Side Through Bumper SWITCH FOR EXHAUST 2 Position Lighted & Latching ON/OFF Type Mounted in IP Inhibits Diesel Particulate Filter Regeneration as Long as Switch is in ON Position ELECTRICAL SYSTEM 12 Volt Standard Equipment Includes DATA LINK CONNECTOR For Vehicle Programming and Diagnostics In Cab FUSES ELECTRICAL SAE Blade -Type HAZARD SWITCH Push On/Push Off Located on Top of Steenng Column Cover HEADLIGHT DIMMER SWITCH Integral with Turn Signal Lever PARKING LIGHT Integral with Front Turn Signal and Rear Tail Light STARTER SWITCH Electric Key Operated STOP TURN TAIL & B/U LIGHTS Dual Rear Combination with Reflector TURN SIGNAL SWITCH Self Cancelling with Lane Change Feature TURN SIGNALS FRONT Includes Reflectors and Auxiliary Side Turn Signals Solid State Flashers Flush Mounted WINDSHIELD WIPER SWITCH 2 Speed with Wash and Intermittent Feature (5 Pre -Set Delays) Integral with Turn Signal Lever WINDSHIELD WIPERS Single Motor Electric Cowl Mounted WIRING CHASSIS Color Coded and Continuously Numbered CIGAR LIGHTER HORN ELECTRIC (2) ALTERNATOR (Leece Neville 4949PA) Brush Type 12 Volt 270 Amp Capacity Pad Mounted BODY BUILDER WIRING Back of Standard Cab at Left Frame or Under Extended or Crew Cab at Left Frame Includes Sealed Connectors for Tail/Amber Turn/Marker/ Backup/Accessory Power/Ground and Sealed Connector for Stopfrum BATTERY SYSTEM (International) Maintenance Free (2) 12 Volt 1300CCA Total BATTERY DISCONNECT SWITCH (Joseph Pollack 51 315) Positive Type Lever Operated Mounted on Cab Floor HEADLIGHTS Halogen Composite Aero Design for Two Light System Includes Daytime Running Lights HEADLIGHTS ON W/WIPERS Headlights Will Automatically Turn on if Windshield Wipers are turned on STARTING MOTOR (Delco Remy 38MT Type 300) 12 Volt less Thermal Over Crank Protection INDICATOR LOW COOLANT LEVEL With Audible Alarm ALARM PARKING BRAKE Electnc Hom Sounds in Repetitive Manner When Vehicle Park Brake is NOT Set With Ignition OFF and any Door Opened CIRCUIT BREAKERS Manual Reset (Main Panel) SAE Type III With Trip Indicators Replaces All Fuses Except For 5 Amp Fuses GRILLE Chrome INSULATION UNDER HOOD for Sound Abatement INSULATION SPLASH PANELS for Sound Abatement FRONT END Tilting Fiberglass With Three Piece Construction PAINT SCHEMATIC PT 1 Single Color Design 100 Includes PAINT SCHEMATIC ID LETTERS DC PAINT TYPE Base CoattClear Coat 1 2 Tone CLUTCH Omit Item (Clutch & Control) Proposal 11674-01 Vehicle Soecifications November 12 2007 2008 INTEGRATED HC C BUS (PC505) Description ENGINE DIESEL (international MaxxForce DT) 50 State 245 HP 620 lb-ft Torque c@ 1400 RPM 2600 RPM Governed Speed # 2 Bell Housing Includes COLD STARTING EQUIPMENT Intake Manifold Electric Grid Heater with Engine ECM Control ENGINE OIL DRAIN PLUG Magnetic ENGINE SHUTDOWN Electric Key Operated FAN Optimized Position FUEL FILTER Engine Mounted FUELIWATER SEPARATOR and FUEL FILTER in a Single Assembly With Water in Fuel Sensor Mounted on Engine OIL FILTER ENGINE Spin On Type FAN DRIVE (Horton Drivemaster) Two Speed Direct Drive With Residual Torque Device for Disengaged Fan Speed Includes FAN Nylon RADIATOR Aluminum 2 Row Cross Flow Over Under System 717 Sqln Louvered With 313 Sqln Charge Air Cooler With In Tank Transmission Cooler Includes ANTI FREEZE Shell Rotella Extended Life Coolant 40F ( 40C) DEAERATION SYSTEM with Surge Tank RADIATOR HOSES Premium Rubber AIR CLEANER Single Element Includes GAUGE AIR CLEANER RESTRICTION Air Cleaner Mounted GOVERNOR Electronic Road Speed Type for International Electronic Engines and Bus Models With 55 MPH Default THROTTLE HAND CONTROL Engine Speed Control Electronic Stationary Variable Speed Mounted on Steering Wheel EXPANDED ENGINE TEMP EFFECTS to Allow Higher Engine Operating Temperature Range Includes Nylon Surge Tank and 15 psi Pressure Cap TRANSMISSION AUTOMATIC (ALLISON B 300) 4th Generation Controls 5 Speed With Overdrive Includes Oil Level Sensor With Deep Sump Less PTO Provision and Less Retarder With 38 000 lb GVW Max Includes OIL FILTER TRANSMISSION Mounted on Transmission TRANSMISSION OIL PAN Magnet in Oil Pan TRANSMISSION SHIFT CONTROL (ALLISON) Push Button Type for Allison 3000 & 4000 Series Transmission SHIFT CONTROL PARAMETERS WT Allison S 4 Economy Programming in Primary and Allison S 1 Performance Programming in Secondary ALLISON SPARE INPUT/OUTPUT for Bus Senes (B) AXLE REAR SINGLE {Dana Spicer 17060S) Single Reduction 17 500 lb Capacity With 190 Wheel Ends Includes REAR AXLE DRAIN PLUG (1) Magnetic For Single Rear Axle SUSPENSION REAR AIR SINGLE (International) Ride Optimized Suspension (IROS) 20 000 lb Capacity 9 25 Ride Height With Shock Absorbers SUSPENSION LEVELING VALVE Dual Height One Additional for Air Ride Suspension FLAT FLOOR EFFECTS for Air Suspension With Conventional Bus Models FUELIWATER SEPARATOR With Thermostatic Fuel Temperature Controlled Electric Heater and Filter Restriction/Change Indicator Includes Standard Equipment Water in Fuel Sensor Proposal 11674-01 Vehicle SDecificatlons November 12 2007 2008 INTEGRATED HC C BUS (PC505) Description FUEL TANK Top Draw Rectangular Steel 65 U S Gal 246 L Capacity Includes Protective Cage and With Fuel Filler Assembly and Vent Hosing Mounted Between Frame Sidemembers and Behind Rear Axle CAB Conventional With Partial Trim Includes FLOOR COVERING Rubber Black GRAB HANDLE CAB INTERIOR (1) A Pillar Mounted Drivers Side GRAB HANDLE CAB INTERIOR (1) B Pillar Mounted Drivers Side STEP Single Driver Side Only SEAT PASSENGER Omit Item GAUGE CLUSTER English With English Electronic Speedometer Includes GAUGE CLUSTER (5) Engine Oil Pressure (Electronic) Water Temperature (Electronic) Fuel (Electronic) Tachometer (Electronic) Voltmeter ODOMETER DISPLAY Miles Trip Miles Engine Hours Trip Hours Fault Code Readout WARNING SYSTEM Low Fuel Low Oil Pressure High Engine Coolant Temp and Low Battery Voltage (Visual and Audible) GAUGE OIL TEMP ALLISON TRAIN IP CLUSTER DISPLAY On Board Diagnostics Display of Fault Codes in Gauge Cluster SEAT DRIVER {National 2000) Air Suspension High Back With Integral Headrest Cloth Isolated With 2 Position Front Cushion Adjustment 3 to +14 Degree Seat Back Adjustment Single Chamber Air Lumbar Support Includes Additional Back Padding For School Bus Use Includes SEAT BELT 3 Point Lap and Shoulder Belt Type MIRRORS (Lang Mekra) Single left Rectangular 7 44 x 14 84 Brackets Breakaway Type With 102 Wide Spacing With 7 44 sq Convex ARMREST RIGHT DRIVER SEAT INSTRUMENT PANEL Center Section Flat Panel AIR CONDITIONER (International Blend Air) With Integral Heater & Defroster Includes HEATER HOSES Premium REFRIGERANT Hydrofluorocarbon HFC 134A WINDOW POWER And Power Lock Left Side Only CAB INTERIOR TRIM Deluxe for Conventional Steel Less Header Trim Panel Includes A PILLAR COVER Molded Plastic ARM REST Molded Plastic Drivers Door Only CAB INTERIOR TRIM PANELS Molded Plastic Full Height All Interior Sheet Metal (Passenger Door Excluded) is Covered DOME LIGHT CAB Rectangular Door Activated Timed Theater Dimming Center Mounted Integral to Console DOOR TRIM PANELS Molded Plastic with Textured Insert on Storage Pocket Drivers Door Only HEADLINER Painted Steel Cab Shell With Sunvisor Support Brackets INSTRUMENT PANEL TRIM Molded Plastic with Black Center Section Hidden Cup Holder and Ash Tray (Pull Out) STORAGE POCKET DOOR (1) Molded Plastic Full Length Driver Door SUN VISOR (2) Padded Vinyl with Driver Side Toll Ticket Strap Integral to Console WHEELS FRONT DISC 22 5 Painted Steel 2 Hand Hole 10 Stud (285 75MM BC) Hub Piloted Flanged Nut Metric Mount 8 25 DC Rims With Steel Hubs WHEELS REAR DUAL DISC 22 5 Painted Steel 2 Hand Hole 10 Stud (285 75MM BC) Hub Piloted Flanged Nut Metric Mount 8 25 DC Rims With Steel Hubs Proposal 11674 01 Vehicle Specifications November 12 2007 2006 INTEGRATED HC C BUS (PC505) Description INTEGRATED CUT AWAY BUS ID Integrated Bus Program Body Ordered Separately (2) TIRE FRONT 255170R22 5 XZE (MICHELIN) 565 rev/mile load range H 16 ply (4) TIRE REAR 255170R22 5 XZE (MICHELIN) 565 rev/mile load range H 16 ply Cab Schematic 100DC Location 1 9219 Winter White (Std) Chassis Schematic N/A BUS BODY STEEL SURCHARGE 4000 SERIES SPARE TIRE AND WHEEL TRANSMISSION DIAGNOSTICS TRAVEL TO FACTORY 6 Proposal 11674-01 Financial Summary 2008 INTEGRATED HC C BUS (PC505) (USA DOLLAR) Description Total Factory List Price Including Options Total Goods Purchased Total Preparation And Delivery Total Freight Total Factory List Price Including Freight Less Customer Allowance Total Vehicle Price Total Body/Allied Equipment Total Sale Price Total Per Vehicle Sales Price Net Sales Price Approved by Seller Official Title and Date Authorized Signature This proposal is not binding upon the sellerwithout Seller's Authorized Signature Price $71 42200 $3 900 00 $1 00000 $3 000 00 $79 322 00 ($2 777 00) $76 545 00 $66 704 00 $143 249 00 $143 249 00 $143 249 00 November 12 2007 Accepted by Purchaser Firm or Business Name Authorized Signature and Date Official Title and Date Proposal 11674 01 REQUEST FOR PROPOSAL P1110 Operation of Intercity Bus Service-NFRMPO W DIIKT,I1RWt*1E 'T.� The City of Fort Collins on behalf of the North Front Range Metropolitan Planning Organization (NFRMPO) is accepting written proposals from qualified firms Written proposals nine (9) will be received at the City of Fort Collins Purchasing Division 215 North Mason St 2nd floor Fort Collins Colorado 80524 Proposals will be received before 3 00 p m (our clock) March 14 2008 Proposal No P1110 If delivered they are to be sent to 215 North Mason Street 2nd Floor Fort Collins Colorado 80524 If mailed the address is P O Box 580 Fort Collins 80522- 0580 Questions concerning the scope of the project should be directed to John Daggett (970) 224- 6190 idaggett(aDnfrmpo org Questions regarding proposals submittal or process should be directed to David Carey CPPB C P M Buyer (970) 416-2191 dcarev(a)fcgov com A pre -proposal conference will be held February 19, 2008 at 3 00 p in at the NFRMPO office located at 419 Canyon Avenue, Suite 300, Fort Collins, CO 80521 A copy of the Proposal may be obtained as follows 1 Download the Proposal/Bid from the BuySpeed Webpage https //secure2 fcgov com/bso/login isp 2 Come by Purchasing at 215 North Mason St 2"d floor Fort Collins and request a copy of the Bid The City of Fort Collins is subject to public information laws which permit access to most records and documents Proprietary information in your response must be clearly identified and will be protected to the extent legally permissible Proposals may not be marked Proprietary in their entirety Information considered proprietary is limited to material treated as confidential in the normal conduct of business trade secrets discount information and individual product or service pricing Summary price information may not be designated as proprietary as such information may be carried forward into other public documents All provisions of any contract resulting from this request for proposal will be public information Sales Prohibited/Conflict of Interest No officer employee or member of City Council shall have a financial interest in the sale to the City of any real or personal property equipment material supplies or services where such officer or employee exercises directly or indirectly any decision - making authority concerning such sale or any supervisory authority over the services to be rendered This rule also applies to subcontracts with the City Soliciting or accepting any gift gratuity favor entertainment kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited 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