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HomeMy WebLinkAboutRESPONSE - RFP - P1110 OPERATION OF INTERCITY BUS SERVICE (2)G.E.T. PROPOSAL P1110 OPERATION OF INTERCITY BUS SERVICE for the NORTH FRONT RANGE METROPOLITAN PLANNING ORGANIZATION March 14, 2008 Proudly submitted by the CITY OF GREELEY - TRANSIT SERVICES DIVISION SUMMARY a • We Understand What You Want! — G.E.T. assisted in the development of the route and the ]ARC grant proposal as part of our commitment to furthering regional transit. — G.E.T. fully understands the project and the NFRMPO's goals. We Are Motivated! — G.E.T. assisted in setting the route, stops, timing, bus procurement & inspection, and fare & transfer policies. — G.E.T. secured a $300,000 JARC grant to help fund the project. — Our riders will become your riders & we want them taken care of! • We Are Capable! — G.E.T. brings over 47 years of successful public fixed route transit service experience to the project. — G.E.T. brings compassion, empathy and many years of experience in providing ADA-compliant fixed route transit services to people with disabilities. SUMMARY %a • Our People Are The Best! — 40 outstanding & safe professional transit drivers — Five dedicated, professional transit mechanics — Four calm, cool & collected dispatchers — Three experienced, highly qualified route supervisors — One 2007 Colorado Transit Employee of the Year Operations Super — An Equipment Maintenance Manager and Transit Services Manager committed to excellence & continuous improvement. • We Return Value! — G.E.T. will provide an excellent value to the NFRMPO and the riders utilizing the service in terms of safety, reliability, on -time performance, and friendly customer service. • We Are Ready To Go! — G.E.T. is ready to begin operations, dispatching & equipment maintenance upon receiving notice to proceed from the NFRMPO. d City of Greeley Drug & Alcohol Test Authorization Form SUPERVISOR INSTRUCTIONS for new hire testing This form must be completed and signed by you and _wen to the applicant The applicant must be tested within 24 hours of the time they are given this form Applicants who do not present this completed form or do not bring photo identification or who go to a lab outside of the 24 hour time pei rod will not hi ILSted APPLICANT You must present this completed form and photo identification to one of the I ib sites listed below for drug testing within 24 hours of receiving this form You will ilso need to know Voui sou 11 secuuty number FOR APPLICANTS UNDER AGE 18 - PARENTAL AUTHORIZATION REQUIRED 10 TEST APPLICANT I give my consent for my son/daughter to submit to a pre employment drug screen and the post ottei physical screen if so required by the City of Greeley 1 understand that my child will receive and sign an affidavit outlmm_ the City s drug/alcohol policy as a condition of employment and must comply with all provisions of this policy while an employee of the City of Greeley I give my consent for my child to submit to all testing and procedures in accordance with the Drub tnd Alcohol Policy This authorization is continuing and effective while my son/daughter is acting in his/her capacity 2s in employee of the City of Greeley A photocopy of this authorization may be considered as a duly executed original for all purposes Parent Signature TO BE COMPLETED BY SUPERVISOR NAME OF EMPLOYEE/APPLICANT DATE DEPT /DIV Date Seasonal or Hourly Regular (Eligible for Benefits) Does thib person possess a Commercial Driver's License (CDL) that s/he will use as part of the job with the City of Gi eel(_} v (DOT) No Yes FTA [ I of FM( SA D TEST PERFORMED FOR Pre -Employment Random -DrugOnI Post Accident Random - Drug & Alcohol Reasonable Suspicion (Drug &Alcohol) Return to Duty / Follow u (DI u * & Alcohol) SUPERVISOR'S SIGNATURE Phone Number Collection Sites - No appointment necessary during normal office hours Greeley Loveland Medical Services 970 351 7447 Work Well Occupational Medicine 909 28th Avenue (upstairs) 1608 Topaz 970 593 0125 Mon Fri 800am 400pm Mon -Fit 800am -400pm After Hours (appointment only) Medical Services After Hours Mobile Lab 970 391 9677 970 351 7447 (appointment only) a ointment r - Fort Collins City of Greeley contacts General Care 970 482 6620 620 S Lemay Ave HR Doug Clark 970 350 9850 Pager 304 3496 Mon Fri 800am 7 00 p m Sat 9 5 Sun 102 HR Linda Cannon 970 350 9716 After Hours Poudre Valley Hospital HR Confidential Fax 970 350 9591 Nile location S \Human Resources\Forms\Hirmg_Employment forms\_Hiring Packet ALL ErgoMed Post -offer Exam Information To Be Completed by Hiring Supervisor Name of Applicant Wear shorts and t-shirts or other loose fitting clothes Appointment Date Time NOTE regarding Minors If applicant is under 18 he/she must have a signed release from a parent This form is available on COGI under Human Re urces Hiring Information and Forms Greeley ErgoMed m 4663 W 20 Street Road Greeley, CO 80631 (970)353-9543 NOTE If you have had any injury, surgery or have received medical treatment for any orthopaedic physical condition (i a back, shoulder knee wrist etc ) please bring the associated medical records including MMIs, with you or contact your physician to have them sent to ErgoMed This is especially important if you have an injury or condition where you missed time from work and/or had a work -related injury If you had a work -related injury for which you were placed at MMI (maximum medical improvement) with or without permanent restrictions, this final report will be critical to this step in the hiring process Providing these medical records in advance will expedite your clearance through ErgoMed CITY OF GREELEY SEASONAL & HOURLY EMPLOYEE Acknowledgment of Employee Drug & Alcohol, Safety Manual/Program, Harassment, Weapons, and Ethics Code Policies I hereby acknowledge the following (Please P�mt) ❑ I acknowledge that 1 have available to me a copy of the City of Greeley's General Drug and Alcohol Policy and agree to read the policy and comply with its terms and provisions I under st'ind th it I In ry be drug and/or alcohol tested and that cooperation with this testing process is a condition of einplovment I agree to notify the Human Resources Department of any criminal drug statute conviction of i violation occurring in the workplace no later than five calendar days after such conviction I underst ind that the use of alcohol and/or illegal drugs during work hours as defined by the City of Greeley ti Drug ind Alcohol Policy is strictly forbidden ❑ If performing safety -sensitive work as defined by the Department of Transportation (DOT) I acknowledge that I have received a copy of the City of Greeley s DOT Drug and Alcohol Policy and written educational materials on the effects of drug and alcohol use ❑ I also acknowledge that 1 have available to me a copy of the City of Greeley s Safety Mann it effective January 12 1996 and it is my responsibility to read and abide by these rules and regulations I recognize that it is the responsibility of every employee to observe safe working practices at all times ind to bi mg unsafe working conditions practices and/or procedures immediately to the attention of a supervisor ❑ I further acknowledge that I have available to me a copy of the City of Greeley s Employccs' Ethics Code I understand that it is my responsibility to be familiar with the information in the Code I his Code supersedes any less restrictive City or department/division policies ❑ I understand that harassment, sexual and otherwise, is strictly prohibited Sexual harassment is d form of sexual discrimination and is an unlawful employment practice under Title VII of the 1964 Civil Rights Act Sexual advances requests for sexual favors and other verbal or physical conduct mry constitute sexual harassment Additionally harassment may also occur when conduct mterteies with in unployee s work performance by creating an intimidating hostile or offensive work environment It is a itical that you notify a supervisor, department director, or Human Resources Department representative if you believe that you or another employee have been the subject of sexual or my othu form of harassment by anyone at the city or anyone who does business with the city ❑ 1 understand that the city strives to provide a workplace free from violence thus it is a violation of city policies for any unauthorized employee to bring weapons of any kind to the workplace I understand that violations of these policies may be cause for disciplinary me isures rip to and including termination of employment Employee s Signature Date OMB No 161t0017 1 lit Ls00 0/08 Department of Homeland Seemmy Foln1 1-9s Employment US Citizenship and Immigration Services Eligibility VLrification Please read instructions carefully before completing this form The instructions must be ixadable din ing complchon of this for in ANTIDISCRIMINATION NOTICE It is illegal to discriminate against work eligible mdividu Is Empk s t t NNO I specify which document(s) they will accept fi om an employee The refusal to hire in mdividunl hc, iusl thL doe a mum by L r future expiration date may also constitute illegal discrimination Section 1 Employee Information and Verification To be completed and signed b) ,mployee at the um,,mplos mUI hc_Irn Print Name Last rltSl Middla In and I MudenNml Address (Sri c et Namc and Number) Apt Date (I Birth it i rid I r SOLI t SLLUI It t I attest under penalty of perjury on it i am (check one 01 thL tolli s mL) 1 am aware that federal law provides for "A I. I or national of the united States imprisonment and/or fines for false statements or ❑ A liwful perhnaocnt reshdLnt (Alien #) A use of false documents in connection with the ❑ An then authorized ai nnol completion of this form (A hen # or Admission #) Employees Signature D it pit nib l i r Preparer and/or Translator Certification (To be camp/cicd and vqn do' Sccoon l is prcparul hI c per wit o(hu dr w it, penalp ofpu/up thal l have assrercd m the completion of rho form and tha is or best of no kno ledge lh m(orto nron is r r I Preparers/ ruislator s S 15nature I I rinl Name. Address (Sbeel Name and Number Cm Sratc lip Codc) r rrl Daro (mr rill✓den r ar) Section 2 Employer Review and Verification To be completed and signed by employer Examine ont, doc.umt,nt hom I A OR examine one document from List B and one tiom List C as listed on the reverse of this tot m and recol d th, tltl, mini(I and expiration date it any of the documents) List A OR List B AND I list < Document title Issuing authority Document 4 Expaatlou Date (dony) Document N Expiration Date (itlany) CERTIPI( ATION 1 attest under penalty of perjury that I have examined the documents) pi esented by the above named unployL, that the above listed documents) app,ai to be genuine and to relate to the employee named that the employee b,kan ,mploymcnt on rmonth/davivcar) and thatto the best of my knowledge the employee is,h(,ible to work in thL Umtcd States (titan, employment agomics may omit the date the employe, began employment ) Signature of Employer or Authorized Representative I Print Name I Title City of Greeley 1000 loth St Greeley CO 80631 A New Namc(r/applicable) � B Date of Rehire (,ncnlhldm i r) (lelllr IN) It emplo)ees previous granto( work authorization has expired provide the information below for the document that estabhshes current uriplM ma nl r1161hhhly Document Title Document# Expmtion Date(,I imI I attest under penalty of perjury that to the best of my knowledge this employee is eligible to work in the United Stales Ind if thL unplovu pre+,rated documents) the documenks) I have examined appear to be genuine and to relate to the individual Signature of Employer or Authorized Representative I Date /r onrlrrdc i I rr/ IolIII l )rlis O(/OW7)N LISTS OF ACCEPTABLE DOCUMENTS LIST A LIST B LIS F ( Documents that Establish Both Documents that Establish Documents th it Lstablish Identity and Employment Identity Employment 1 hijbility Eligibility OR AND 1 U S Passport (unexpired or expired) I Duvei s license or ID card issued by 1 US Social Su.m iri L u Cl Mucci by a state or outlying possession of the the Social SLcui ity Admmisuation United States provided it contains a (othci than a cat d votnv rt n not photograph of information such as i alid joi emplm n)ent) name date of birth gender height eye color and address 2 Pei manent Revdent Cad of Alien 2 ID Laid issued by federal state or 2 Ceitihe aion of Both ANo id Registration Receipt Card (Form local government agencies of issued by the ULp a inn [it of Sate 1 551) entitles provided it contains a (!'otni hS t43 of I min DS hill) photograph of information such as name date of birth gender height eye color and address 3 An unexpired foreign passport with a 3 School ID Lard with a photograph 3 Onbmal oi cLitilmd LopL of a birth temporary 1 551 stamp certificate Msucd by i st ne county nmniLipal mthority or outlyin6 poxtxmn of thL United States heal 1116 m ofliu d Seal 4 An unexpu ed Employment 4 Voters registration card 4 NativL Amcr iLan a ib d document Author ization Document that contains a photograph (Foirn 1766 1 688 1 688A 1 68813) 5 U S Mditaiy card or draft record 5 U S C111LLn ID C ud (l onn l 197) 5 An unexpired foreign passport with 6 Mihtary dependents ID card 6 ID Card loi usL of Resident an unexpired Arrival Departure Citizen in the UnIuLd Slates (Torn Record Form 1 94 bear mg the same 7 U S Coast Guard Merchant Mariner 1 179) name as the passport and containing Car d an endorsement of the alien s nommmigrant status it that status author 17CS the alien to work for the 8 Native Amerman tribal document 7 Unexpired LmploL mL ni author v ition dooumem Msucd by emplover 9 Driver s hLLme issued by a Canadian DH4 (who them thus, lived undo 60vLmment authority List 1) For persons under age 18 who are unable to present a document listed above 10 School record or report card I (lime doctor of hospital rcLoid 12 Day Laic or nursery school record Illustrations of many of these documents appear in Part 8 of the Handbook fur Ent plo%u s M 274) f III l)(l i 07)�1 Form W-4 (2008) adjustments to Income or two earner/multiple payments using Form 1040 E Estimated Tax job situations Complete all worksheets that for Individuals Otherwise yo i may owe apply However you may claim fewer (or zero) additional tax If you tnve pen Ion or annuity Purpose Complete Form W 4 so that your allowances Income see Pub 919 to find tit if you should employer can withhold the correct federal income Head of household Generally you may claim adjust your withholding on Fo r W 4 or W 4P tax from your pay Consider completing a new head of household filing status on your tax Two earners or multiple jobs II you have a Form W 4 each year and when your personal or return only if you are unmarried and pay more working spouse or more than c is job figure financial situation changes than 50 / of the costs of keeping up a home the total number of allowance you are entitled Exemption from withholding If you are for yourself and your dependent(s) or other to claim on all jobs using worksheets from only exempt complete only Imes 1 2 3 4 and 7 qualifying individuals See Pub 501 one Form W 4 Your withholding usually will and sign the form to validate it Your exemption Exemptions Standard Deduction and Filing be most accurate when all allowances are for 2008 expires February 16 2009 See Information for Information claimed on the Form W 4 for the highest Pub 505 Tax Withholding and Estimated Tax Tax credits You can take projected tax paying job and zero allowance are claimed on Note You cannot claim exemption from credits Into account in figuring your allowable the others See Pub 919 for d tails withholding if (a) your Income exceeds $900 number of wnhholdmg allowances Credits for Nonresident alien If you ale c ionresldent and includes more than $300 of unearned child or dependent care expenses and the after see the Instructions for I )ran 8233 income (for example interest and dividends) child tax credit may be claimed using the before completing this Form VJ 4 and (b) another person can claim you as a Personal Allowances Worksheet below See Check your withholding After your Form W 4 dependent on their tax return Pub 919 How Do I Adjust My Tax takes effect use Pub 919 to see how the Basic instructions If you are not exempt Withholding for information on converting dollar amount you are having withheld complete the Personal Allowances your other credits into withholding allowances compares to your projected total tax for 2008 Worksheet below The worksheets on page 2 Nonwage income If you have a large amount See Pub 919 especially If your earnings adjust your withholding allowances based on of nonwage income such as interest or exceed $130 000 (Single) or $1 Be 000 itemized deductions certain credits dividends consider making estimated tax (Married) Personal Allowances Worksheet (Keep for your records) A Enter 1 for yourself if no one else can claim you as a dependent A • You are single and have only one job or B Enter 1 if 1 • You are married have only one job and your spouse does not work or B • Your wages from a second job or your spouse s wages (or the total of both) are $1 500 or less C Enter 1 for your spouse But you may choose to enter 0 if you are married and have either a working spouse of more than one job (Entering 0 may help you avoid having too little tax withheld ) C D Enter number of dependents (other than your spouse or yourself) you will claim on your tax return D E Enter 1 if you will file as head of household on your tax return (see conditions under Head of household above) E F Enter 1 if you have at least $1 500 of child or dependent care expenses for which you plan to claim a credit F (Note Do not include child support payments See Pub 503 Child and Dependent Care Expenses for details ) G Child Tax Credit (including additional child tax credit) See Pub 972 Child Tax Credit for more information • If your total income will be less than $58 000 ($86 000 if married) enter 2 for each eligible child If If your total income will be between $58 000 and $84 000 ($86 000 and $119 000 if married) enter 1 for each eligible child plus 1 additional if you have 4 or more eligible children G H Add lines A through G and enter total here )Mote This may be different from the number of exemptions you claim on your tax return) ► H For accuracy • If you plan to itemize or claim adjustments to income and want to reduce your withholding see the Deductions complete all and Adjustments Worksheet on page 2 worksheets • If you have more than one lob or are married and you and your spouse both work and the combined earnings h of i ill lobs exceed that apply $40 000 ($25 000 if married) see the Two Earners/MuRiple Jobs Worksheet on page 2 to avoid having too [title i ix withheld • If neither of the above situations applies stop here and enter the number from line H on line 5 of For in W 4 below Cut here and give Form W 4 to your employer Keep the top part for your records Form W-4 Employee's Withholding Allowance Certificate uABNo 15450074 D prim t of the T ry ► Whether you are entitled to claim a certain number of allowances or exemption from withholding is 100 8 Int m I R ire Se subject to review by the IRS Your employer may be required to send a copy of this form to the IRS t Type or print your first name and middle initial Last name 2 Your social sect my number Home address (number and street or rural route) 3 ❑ Single ❑ Married ❑ Married but withhold at higher Single rate Note If manied but legally separated or spouse is a nonresident at en check the Single box City or town state and ZIP toile 4 If your last name differs from that shown on your social security card check here You must call 1 800 772 1213 for a replacement card ► ❑ 6 Total number of allowances you are claiming (from line H above or from the applicable worksheet on page 2) $ 6 Additional amount If any you want withheld from each paycheck 6 6 7 1 claim exemption from withholding for 2008 and I certify that I meet both of the following conditions for exemption • Last year I had a right to a refund of all federal income tax withheld because I had no tax liability and • This year I expect a refund of all federal income tax withheld because I expect to have no tax liability ► f If you meet both conditions write Exempt here l Under penalties of perjury I declare that I have examined this certificate and to the best of my knowledge and belief it is true correct and compl t Employee s signature (Form is not valid unless you sign it) ► Date ► 8 Employer a name and address (Employer Complete Imes 8 and 10 only if send no to the IRS) 9 Office code (optional) 110 Employe dent no lion numbs (EIN) For Privacy Act and Paperwork Reduction Act Notice see page 2 Cat No 102200 I m W-4 (2008) Note Use this worksheet only If you plan to Itemize deductions claim certain credits or claim adjustments to Income on your 2008 tax return 1 Enter an estimate of your 2008 Itemized deductions These Include qualifying home mortgage Interest charitable contributions state and local taxes medical expenses in excess of 7 5% of your Income and miscellaneous deductions (For 2008 you may have to reduce your Itemized deductions if your Income $ is over $159 950 ($79 975 If married filing separately) See Worksheet 2 In Pub 919 for details) 1 fif $10 900 married filing jointly or qualifying wldow(er) 2 Enter $ 8 000 if head of household 1 2 $ $ 5 450 if single or married filing separately 3 Subtract line 2 from line 1 If zero or less enter 0 3 $ 4 Enter an estimate of your 2008 adjustments to Income Including alimony deductible IRA contributions and student loan Interest 4 $ 5 Add Imes 3 and 4 and enter the total (Include any amount for credits from Worksheet 8 in Pub 919) 5 $ 6 Enter an estimate of your 20G8 nonwage Income (such as dividends or Interest) 6 $ 7 Subtract line 6 from line 5 If zero or less enter 0 7 $ 8 Divide the amount on line 7 by $3 500 and enter the result here Drop any fraction 8 9 Enter the number from the Personal Allowances Worksheet line H page 1 9 10 Add Imes 8 and 9 and enter the total here If you plan to use the Two Earners/Multiple Jobs Worksheet also enter this total on line 1 below Otherwise stop here and enter this total on Form W 4 line 5 page 1 10 Two Earners/Multiple Jobs Worksheet (See Two earners or multiple lobs on page 1 ) Note Use this worksheet only if the Instructions under line H on page 1 direct you here 1 Enter the number from line H page 1 (or from line 10 above if you used the Deductions and Adjustments Worksheet) 1 2 Find the number In Table 1 below that applies to the LOWEST paying job and enter it here However if you are married filing jointly and wages from the highest paying job are $50 000 or less do not enter more than 3 2 3 If line 1 Is more than or equal to line 2 subtract line 2 from line 1 Enter the result here (if zero enter 0 ) and on Form W 4 line 5 page 1 Do not use the rest of this worksheet 3 Note If line 1 is less than line 2 enter 0 on Form W 4 line 5 page i Complete Imes 4-9 below to calculate the Iddrtlonal withholding amount necessary to avoid a year end tax bill 4 Enter the number from line 2 of this worksheet 4 5 Enter the number from line 1 of this worksheet 5 6 Subtract line 5 from line 4 6 7 Find the amount In Table 2 below that applies to the HIGHEST paying job and enter it here 7 $ 8 Multiply line 7 by line 6 and enter the result here This is the additional annual withholding needed 8 $ 9 Divide line 8 by the number of pay periods remaining in 2008 For example Divide by 26 If you are paid every two weeks and you complete this form In December 2007 Enter the result here and on Form W 4 line 6 page 1 This is the additional amount to be withheld from each paycheck 9 $ Table 1 Table 2 Married Filing Jointly All Other 5 Married Filing Jointly _ _ All Others If wages from LOWEST Enter on It wages from LOWEST Enter on If wages from HIGHEST Enter on If wages from HIGHEST Enter on paying lob are— line 2 above paying job are— line 2 above paying job are— line 7 above pay no lob are— I e t abo e $0 $4500 0 $0 $6500 0 $0 $65000 $530 $0 $3 000 $530 4 501 10 000 1 6 501 12 000 1 65 001 120 000 880 35 001 80 000 880 10 001 18 000 2 12 001 20 000 2 120 001 180 000 980 80 001 1 U 000 980 18 001 22 000 3 20 001 27 000 3 180 001 310 000 1 160 150 001 i V 011 1 e 1 22 001 27 000 4 27 001 35 000 4 310 001 and over 1 230 f 40 00 1 27 001 33 000 5 35 001 50 000 5 33 001 40 000 6 50 001 65 000 6 1 40 001 50 000 7 65 001 80 000 7 50 001 55 000 8 80 001 95 000 8 55 001 60 000 9 95 001 120 000 9 60 001 65 000 10 120 001 and ove 10 65 001 75 000 11 75 001 100 000 12 100 001 110 000 13 110 001 120 000 14 120 001 and over 15 Privacy Act and Paperwork Reduction Act Notice We ask for the information on this form to carry out the Internal Revenue laws of the United States The Internal Revenue Code requires th s Information under sections 3402h)j21 A and 6109 and their regulations Failure to provide a properly completed form will result in your being treated as a single person who clams no withholding allowances providing fraudulent information may also subject you to penalties Routine uses of this information include giving it to the Department of Justice for civil and criminal litigation to cities states and the District of Columbia for use on administering their tax laws and using it in the National Directory of New Hires We may also disclose this information to other countries under a tax treaty to federal and state agencies to enforce federal nontax criminal laws or to federal law enforcement and intelligence agencies to combat terrorism You are not required to provide the Information requested on form that is subject to the Paperwork Reduction Act unless the form display i valid OMB control number Books or record. relating to a form or Its nstn atone must be retained as long as their contents may become material in the administration c any Internal Revenue law Generally tax returns and return no mitlon are confidential as required by Code section 6103 The average time and expenses required to complete and the In form w II depending on individual circumstances For estlmted a e age ee the instructions for your income tax return If you have suggestions for making this form simpler w w 1I I be happy to from you See the Instructions for your Income tax return ary hear 2008 CITY OF GREELEY EMPLOYEE QUALITY OFLIFE PACKAGE CHOICES To assist City of Greeley employees and spouses to develop and maintain a healthy lifestyle the City offers two (2) choices for employee and family use of the City recreation facilities Choice #1 Employee and/or Spouse ONLY Use of Downtown Recreation Center • One time Membership card fee of $5 00 for each card Replacement cards are $5 00 each. • Includes use of Downtown Recreation Center ONLY for employees and spouses • Free use of open swim open gym and fitness weight area • 50% discount on early morning aqua or land aerobics classes (on a space available basis, classes may be cancelled If class does not have sufficient enrollment) • 10% discount on all fitness/wellness programs mcludmg prime time aqua or land aerobics classes (does not include contractual classes such as Yoga) • Play a one hour game of racquetball for FREE Reservation time requuedi • Additionally the FunPlex can be used by employee only at a rate of $2 00 per visit for open gym, fitness area and open swun ONLY (MUST Show Required Recreation ID or City ID) Choice # 2 Employee and Family Use of Downtown Recreation Center and the Family FunPlex As enuiloyeff of a business holding a GOLD MEMBERSHIP the following is available for a fee (see below) • unlimited use of the fitness areas • unlimited use of open gym times • unlimited use of the locker rooms (com operated lockers at user expense) • unlimited use of open swim lap swim • unlimited use of the children s room • 509/6 discount on all prime time land and aqua classes (excluding contracted classes) • 10V6 discount on youth sports registration 10% discount on buthday party fees end unit prince time room rentals — FunPlex only • Nme-holes of golf at either Highland Hills or Boomerang Links (employee and spouse only) with the following restrictions o Spouse must be accompanied by the employee (City ID Required) o Monday through Friday only at the Semor rate of $15 50 for nine -holes o Players must walk the course (No golf cart use available) Notes Annual Fees (payroll deduction is available — complete form in Human Resources) Family Membership Adult Membership Senior Membership Gold Downtown Recreation $600 $400 $300 ($100 add I for semor Center and Family FunPlex spouse) Downtown Recreation Center $375 $250 $160 ($45 add I for senior only spouse) Family FunPlex only $500 $300 $200 ($80 add 1 for senior spouse) • Membership fees do not include fees for Adventure Golf or Soak City • Family is defined as 2 adults and up to 4 children 18 and under living in the immediate household • Senior membership age 60+ • Additional child is $50/year per child at Downtown Recreation Center • Additional child is $90/year per child at Family FunPlex • Employees must show facility membership photo identification card or normal daily use fee will apply Please contact Amanda Gustafson at 3364218 for additional questions S \Hwim Reeourem\WEmn\Remffh a Cmta Mffi Qua* of Life Choice for Employee doc 10.16-070.w t117_11 __ VM .• •�• wellness rr0 raa ctivltles as of Oct2007 Event When Offered Who is eligible Cost ual Blood Draw February All benefit -eligible employees and their FREE spouses ual Health Fair March All benefit -eligible employees and their FREE spouses With follow up meetings every 3 months ual Weight Loss Program March All benefit -eligible employees and their Registration Fee Required spouses With follow up meetings every 3 months ual WalkmRxercise Program September All benefit -eligible employees Registration Fee Required ual Mammogram Benefit October All benefit -eligible employees and their FREE spouses 40 years old or older ual Flu Clinics October and November All benefit -eligible employees and their FREE eligible dependents over the age of 9 h and Learns January, April, All benefit eligible employees and their FREE July and October eligible dependents (added events may be scheduled) y Clinics January April, All benefit -eligible employees and their FREE July and October eligible dependents Iness Orthopedic Evaluation As scheduled by employee All benefit -eligible employees and their No cost if enrolled in Health Plan spouses $25 for employee and $125 for spouse if not enrolled in Health Plan ,ntown Recreation Center During center operating All benefit -eligible employees and their $5 00 fee for each membership card ,e hours spouses -Use of Open Swun, Open Gym and Weight * Employee only can use Family Funplex Room for a $2 00 per visit charge ily Funplex Membership During center operating All benefit -eligible employees and their Reduced membership fees apply hours eligible dependents ➢ see registration form -Membership covered activities ➢ payroll deduction available TRANSIT SERVICES REQUIRED TRAINING AND CERTIFICATION o C ta)A N V o� Z i� N a, C tr a Q N U N g U' V Q c C m N m E U J -j m tL N N tNd o U U C M = Y U) o `m U a Q X _ U 0 ) Drivers X X X X X X X X X Dispatchers X X X X X X X Clerical X X X X X X X X Assistant Route X X X X X X X X X Supervisors Transit X X X X X X X X X X Manager Transit X X X X X X X X X X Superintendent Greeley -Evans Transit Guarantee: From our driving & mechanic staff to our City Council, we want the Greeley -Loveland Pilot Transit Project to be a success, and we are 100% committed to making that happen. While we certainly believe we are your most qualified, experienced and motivated candidate for the management and operation of this project; you have our guarantee that we will fully support the operator the NFRMPO chooses in any and every way we can. 0 EMPLOYEE CITY OF GREELEY TRANSIT SERVICES NEW EMPLOYEE ORIENTATION SUPERVISOR DATE PERSON RESPONSIBLE REQUIRED ACTIONS INITIALS SUPERVISOR Issue standard Operating Procedures Handbook Issue City Safety Manual Issue Federal Motor Carrier Safety Regulations Handbook Issue flashlight clipboard hole punch locker radio ID # and ON CALL card Uniform Policies and Procedures Issue uniforms patches nametag Distribute shop keys and main door keys Explain Scheduling - Reporting for shifts - Asterisk driver Discuss working hours and leave requests Review time cards and daily time sheets Cover different types of fares and counters Customer Service Cards and Customer Appreciation Tickets Cover pre and post trip inspection forms as well as surveys and Teaching in Transit Violation and Review Record Checks Radio procedures Cover paratransit scheduling and FTA surveys Cover paratransit lift usage and tie down procedures in coaches 903 904 932 905 906 907 and 908 Cover fixed route lift usage and tie down procedures in coaches 611119 30 foot Blue Bird 25 foot Blue Bird 25 foot Thomas Destination Sign Usage Voltron Lummator Issue vehicle fuel card - CNG and unleaded refueling SOP test First Aid Kit Hurl Kit Blood borne Pathogens Property Damage Reports Incident Reports DATE PERSON RESPONSIBLE REQUIRED ACTIONS INITIALS SUPERINTENDENT Welcome comments Mission Statement -Division and Department Organizational Chart Evaluation process -Job Description - Probationary Period -Driver Proficiency Review -Merit Pay Increases Unacceptable Behavior Work Teams Incentive Program EMPLOYEE TRAINING HISTORY Employee John Doe I )b Title Full Time Bus Driver Name & description of Training Approximate Dates Vendor/Person Providing Instruction Drug and Alcohol Training Transit Services Fixed Route Training Transit Services Paratransit Training Transit Services CPR First Aid Transit Services Defensive Driving DDC4 Transit Services Dealing with Difficult People Transit Services PASS Training Transit Services Operation Lifesaver Union Pacific Bus Driver Proficiency Review Driver AREA #1- DRIVING SHILLS Desiliptson Yes ipt No 0 Pt Weight Total Pull-m procedures (entenng bus stop) 1 Traffic check 3 2 Use of mirrors 2 3 Windows check (for blind spots) 2 4 Slowing to a dead stop (use of brakes, transmission, retarder) 2 5 Proper distance from curb maximum of 18" from curb 3 6 Signal 2 Poll -out from bus stop, including safety considerations Yes No Weight Total 7 Traffic check 3 8 Use of mirrors 2 Windows check (for blind spots) 2 10 Proper signal 2 11 Starting from dead stop (acceleration, smoothness) 2 Railroad crossings Yes No Weight Total 12 Proper use of turn signal 3 13 Stopped bus between 15' and 50', before the crossing 3 14 Open front door to improve ability to see and hear 3 15 Open drivers side window to improve ability to see and hear 3 16 Listen and look in both directions for trams 3 Dnvmg Operations Yes No Weight Total 17 Maintain posted speed limit at all tunes 3 18 Parking lots (not to exceed 20 mph) 2 19 School zones (20 mph) 3 -0 Proper speed through dips (not to exceed 5 mph) 2 21 Approach to traffic control devices (intersection, braking speed, etc 2 Turning Operations Yes No Weight Total 22 Traffic Check 3 3 Both hands on steering wheel 2 24 Turned into correct lane 2 25 Proper signal usage 2 26 Proper turning speed 2 27 Proper lane change (before during and after) 2 28 Use of mirrors (mtemal/extemal) 2 29 Stays in proper lane 2 Miscellaneous Operations Yes No Weight Total 30 Proper following distance 2 31 Proper spacing behind vehicle in front when stopped 2 32 Drives defensively/courteously 3 33 1 Uses brakes properly (smooth braking, no ndmg or pumping) 2 '14 Obeys all traffic signs and signals 3 AREA #2 - EQUIPMENT USAGE Descnption Yes No Weight Total 35 Destination sign (proper display/change as required) 1 36 Proper operation of doors 1 37 Uses proper two-way radio procedures 2 38 Proper wheelchair hft operation 3 39 Caution passengers to stand clear while the lift is in use 1 40 Driver explains to passenger what they are doing 2 41 Checks wheelchair brakes before loading Advises passengers whose brakes are not functioning that they nde at their own risk 3 42 Secures wheelchair properly 3 AREA #3 - SOP COMPLIANCE Descnption Yes No Weight Total 43 Plays radio at acceptable level 1 44 Personal items stowed properly and safely 1 45 Follows on -bus eating, drmkmg, and smoking policies 2 46 Wears proper uniform/neat appearance 2 47 Wears nametag 1 48 Courteous towards passengers 3 49 Enforces ride guide policies 2 50 Checks all bus stops carefully/fixed routes 2 51 Assists passengers from van to door and door to van/paratransrt 3 52 Wears seatbelt at all tunes Makes sure paratransg passengers wear their seatbelts 3 53 Carries current medical D O T card, drivers license and on -call card 1 54 1 Announces designated stops on Fixed Routes 3 AREA #4 - SYSTEM KNOWLEDGE Is knowledgeable of routes - Performs Customer Service Yes No Weight Total 55 Transfer points and transfers 2 56 Bus stops 2 57 System hours 1 58 Fares, passes tickets, transfers 1 59 Adheres to time points/schedules 2 60 Customer Service 3 TOTAL 132 IS THE TOTAL NUMBER OF POINTS POSSIBLE EXCEPTIONAL EXCEEDSSTANDARDS MEETS STANDARDS DOES NOT MEET STANDARDS COMAIENTS 98 -100% OF SCORED AREAS 96 - 98% OF SCORED AREAS 94 - 96% OF SCORED AREAS LESS THAN 92% OF SCORED AREAS FIIV" SUPERVISOR ROUTE ITklE TOTAL SCORE VIOLATION AND REVIEW RECORD Driver s Name (Please Print or Type) I CERTIFICATION OF VIOLATIONS ATA FORM C0680 Reorder from American Trucking Assns Inc 1616 P Street N W Washington D C 20036 3i83 I certify that the following is a true and complete list of traffic violations (other than parking violations) for which I have been convicted or forfeited bond or collateral during the past 12 months Date of Offense Location Type of Vehicle Operated If no violations are listed above I certify that I have not been convicted or forfeited bond or collateral on account of any violation required to be listed during the past 12 months (Dale at Certification) (Driver s Signature) City of Greeley - Transit Services 1200 A Street Greeley, Colorado (Motor Carrier s Name) (Motor Carrier s address) (Reviewed by Signature) Route (Title) II REVIEW AND EVALUATION OF DRIVER'S RECORD In accordance with Section 39125 Motor Carrier Safety Regulations all information pertinent to the above drivers safety of operations including the list of violations furnished by him in accordance with Section 391 27 has been reviewed for the past 12 months Action taken City of Greeley - T any Servirea 1200 A Street Greely. Colorado (Motor Carr er s Name) (Motor Carr er s Address) Superintendant (Reviewed by Signature) (Date) (Title) a'. City OF Greel,y CUSTOMER SERVICE PLAN FOR THE CITY OF GREELEY TRANSIT SERVICES DIVISION Updated March 2008 F City of Greeley Mission Statement Serving Our Community -it's a Tradition. We promise to preserve and improve the quality of life for Greeley through timely, w courteous, and cost-effective service. Department of Public Works Mission Statement To provide for the design, construction, maintenance and operation of that part of the City's infrastructure that is critical to the safe and efficient movement of pedestrians, traffic, goods, and emergency services. Transit Services Division Mission Statement To value our customers by providing transportation services safely and efficiently in a friendly manner. Our team serves with pride, dignity and respect. Transit Services Division Vision Statement To enhance the quality of life by providing safe, reliable public transit and commuter choices, while expanding accessibility and mobility, based on community support. GREELEY EVANS TRANSIT City of Greeley Transit Services Division March 14, 2008 North Front Range Metropolitan Planning Organization c/o City of Fort Collins Purchasing Division 215 North Mason Street, 2°d Floor Fort Collins, Colorado 80524 Regarding Request for Proposal — P1110 Operation of Intercity Bus Service-NFRMPO Attention John Daggett, NFRMPO & David Carey CPPB, C P M , Buyer Mr Daggett & Mr Carey On behalf of the City of Greeley, the Transit Services Division of the Greeley Public Works Department is pleased to propose to the North Front Range Metropolitan Planning Organization (NFRMPO) our management and operation of the new and exciting Greeley -Loveland Transit Pilot Project Following, please find our proposal and supporting documentation to operate the Greeley - Loveland Transit Pilot Project Please consider this notice that we have received Addendum No 1 and No 2 regarding P1110 Operation of Intercity Bus Service-NFRMPO We thank you in advance for your careful consideration of our proposal and invite you to contact us if you have any questions or concerns regarding our submission Sincerely, G% Brad Patterson William A Sterling, Transit Services Division Manager Public Works Director (Interim) City of Greeley City of Greeley Beliefs of the Transit Services Division The Transit Services Division must meet the needs of the community We must also meet the challenges of traffic congestion, pollution, and energy conservation by providing and promoting the best possible transit system. The Transit Services Division believes that the transit dependent population as well as riders of choice are essential to the growth of the transit system over the next 25 years. Values of the Transit Services Division • Safe - The Transit Services Division provides on -going safety oriented training programs for all employees Equipment and actual practices are evaluated to make sure employees comply with the policy of Safety First • Reliability - Following published schedules is a high priority, however, schedules are always secondary to safety • Customer Service - Customer Service means giving the highest level of respect and service possible to the community in order to achieve customer satisfaction Customer service also applies to employees who depend on their co-workers in order to carry out their own jobs • Respect - The Transit Services Division insists that consideration and courtesy be followed at all times and by all co-workers in working with each other, a customer, or the general public • Responsibility . Each employee is accountable for their actions and conduct The Transit Services Division Makes Safety its Number 7 Priority in Customer Service By: • Always being safety conscious • Providing safe and secure working conditions • Addressing customer and driver concerns regarding vehicles • Maintaining top notch maintenance practices • Provide training to all employees on Defensive Driving • Coordinating a Safe Driver Program that is pro -active in helping to prevent collisions and injuries through training and recognition of excellent driving skills This program rewards drivers who practice Safety First with defensive driving and careful attention to those around them Who are the Transit Services Division's Customers? • The Elderly Population (age 60+) is expected to increase by more than 25% with those (85+) expected to double by 2020 Elderly persons have a different income, trip patterns, auto ownership, and disability than the general population • The number of persons with disabilities of all ages is expected to increase • Non -Riders because they contribute the greater amount of money to fund the transit system • Persons who do not own a vehicle • Students- Middle school through college • People who have a vehicle available for use, but who choose to use the bus • Economically disadvantaged • Employees of large and small employers • Community events riders to Arts Picnic, Hot Air Balloon Harvest, Colorado Farm Show, etc 4 1 The Transit Services Division Stresses External Customer Service By: • Providing safe, reliable & comfortable transportation • Being focused on providing the best transit service possible • Respecting customers • Treating customers equally • Providing accurate information to customers • Meeting the needs of passengers • Developing knowledgeable employees • Seeing to the passengers comfort • Giving the customer the benefit of the doubt • Making all employees ambassadors for the organization • Offering convenient and accessible services • Having enough buses to provide all published services • Having buses that are clean • Dealing with customers in a consistent manner • Providing on -going training on the Americans With Disabilities Act of 1990 as it pertains to transit The Transit Services Division Stresses Internal Customer Service By: • Always striving for continuous improvement • Maintaining its integrity • Looking and acting professionally • Showing pride and commitment to the job • Working toward employee development • Treating all employees in a fair manner • Making access to everyone in the Division easy • Hiring customer service -oriented employees • Striving to make the Transit Services Division an enjoyable place in which to work • Responding to other Department/Division requests • Providing the training & resources to be successful 9 N Services Available to the Public • Fixed Route Service scheduled on 7 routes • Boomerang Shuttle on the UNC Campus for students, faculty, and staff • Door -to -Door Paratransit Service • Demand Response Sunday Service • Evening Demand Response Service • Selection of fare options (passes, tickets, half fare) • Summer Youth Fare Program • Teaching in Transit Program • United Way Program • Telephone device for the hearing impaired (TDD) • Web site for route, schedule, paratransit application, detour information, and general information pertaining to the Division • Accessible vehicles, facilities, and bus stops • Spanish and English Rider Guide and Paratransit Brochure • Accessible information (i a Braille, Large Print, Audio tape) • Community Event Shuttles • Thirteen Pass Distribution Centers • Purchase passes and tickets by mad • Bike racks are available on all fixed route buses • 155 bus benches and 37 bus shelters • Promotions to gain new riders or to provide recognition of the Division within the community • Individuals, Groups, Businesses can participate in the Adopt -A - Bus Stop Program t Areas to Continuously Work on to Meet x Customer Needs: • Look at the Fixed Route System to make sure all route segments are correctly timed and scheduled • Group riders on Paratransit Service in order to maximize efficiency • Employee recognition programs rewarding excellent customer service • Service to the Transit Dependent Population • Being able to attract non -transit dependent riders r • Design Fixed Routes that are direct, reducing the need for transfers • Training employees in customer service and dealing with difficult people • Implement fare payment methods that are convenient and easily understood by passengers and easily administered by drivers w • Solicit customer feedback to quickly address any new needs and improve existing services within available resources • Make sure safety issues are addressed • Educate the public (including school children), employers and employees regarding the benefits of public transportation • Improve the use of technology to improve services to our customers vmm2N MEW M IDTWE 0 Cite of reelGe,r � � {�� �.� � i t ��r� if �,. �« � .>� ,n0�x �. •A 12, �p !A v11 -a . m� � 7 u rCn YF J 5 t v's w Y b a�yi 4 tt�� 'ate i` S f STANDARD OPERATING PROCEDURES DRIVER # C V of Greeley Great From the Ground Up Transit Services Division This notebook is provided to you as a Transit Services Division employee, to assist in the day -to day operations of The Bus System It does not take the place of the City of Greeley s Policies and Procedures handbook, but is a supplement to state the procedures in the Transit Services Division It is your responsibility to read the information contained in this notebook, refer to it when needed, and update any procedures as they are given to you We are here to serve the citizens of Greeley and Evans Therefore, our effectiveness is dependent on your performance, as well as your co workers We hope your employment with The Bus is satisfying, rewarding and enjoyable Sincerely, Brad Patterson Transit Services Manager John P Lee Transit Services Operations Superintendent 2 Brad uer Transit Services Route Supervisor Carrie Giggy Transit Services Route Supervisor About Greeley Transit Services The City of Greeley Transit Services Division has an extensive knowledge of local operating conditions to the provision of public fixed route transit services As a public transit operator for 47 years (since 1960) the Greeley Transit Services has the knowledge, experience, and commitment to provide an outstanding level of service to those seeking to utilize public transit as their means of transportation between Greeley and Loveland As operator of the $3 2 million - dollar G E T Greeley -Evans Transit service (formerly "The Bus') for the over 105,000 citizens of Greeley, Evans, Garden City and for the students, faculty and staff of the University of Northern Colorado, Greeley Transit Services has year after year, successfully demonstrated our dedication to providing safe, reliable efficient and customer -friendly transit in northern Colorado As testimony to our commitment to providing world -class transit services, in 2007, Greeley Transit Services achieved a perfect score on our Federal Transit Administration Tnenmal Review only the second time that has ever been accomplished in FTA Region VIII (CO MT, ND, SD, UT WY), please see the attached final report In addition, we were selected by the Colorado Association of Transit Agencies (CASTA) as the 2007 Colorado Medium -size Transit Agency of the Year while our Transit Superintendent, John Lee was selected as the 2007 Colorado Transit Employee of the Year Further, Ms Laura Henry of our staff was recognized as the National Safety Institute Safe Driver of the Year for Colorado for 2007 We topped off 2007 by providing over 500 000 total system rides hitting the half -million mark for the first time m our history) So far in 2008, we were once again reaccredrted by the American Public Works Association Greeley Transit Services consist of fixed route paratransit and demand response service types The fixed route system consists of a network of seven routes with transfer centers in downtown Greeley and at the Greeley Mall Service is provided weekdays from 5 05 a in to 8 15 p in Saturday service is operated from 8 50 a in to 6 25 p in Complementary paratransit service is provided within the Greeley Medium Service Suitability Area which meets or exceeds a % mile service area surrounding the fixed route network Service is provided weekdays from 5 15 a in to 8 00 p in Saturday service is operated from 5 35 a in to 5 45 p in Transit Services operates general public demand response service in the evenings Service is provided Monday — 2 APWA AMERICAN PUBLIC WORKS ASSOCIATION CODE OF ETHICS Recognizmg their responsibilities to the people, desiring to inspire public confidence and respect for government and believing that honesty, integrity to alty, justice and courtesy form the basic of ethical conduct, members of the American Public Works Association * hold the Constitution laws and regulations of their country and all other applicable units ofpgovernment *Put public interest above individual group or special interest and consider their occupation an opportunity to serve society Recognize that government service is a public trust that unposes responsibility to conserve public resources funds, and materials M'Recognize that political (policy) decisions are the responsibility of the people s elected representatives but that identification and communication of technical and administrative alternatives and recommendations as a basis for decision making are the responsibility of public works officials, professional engineers or other administrators *Never offer give nor accept any gifts, favors, or service that might tend to influence them in the discharge of their duties *Never use their position to secure advantage or favor for themselves their family or friends *Never disclose confidential information gained by reason of their position nor use such information for personal gam *Never make recommendations while employed by a public agency on any matter that involves a business in which they have a direct or indirect fmancia interest *Never engage in supplemental employment business, or pprofessional activity which impairs the efficiency of their services Or while employed by a pubhc agency become involved in work which could come before their agency for review or inspection *Recognize that it is not in the public interest for officials of public agencies to select and retain professional engineering services on the basis of price alone and that consideration must also be given to experience, technical expertise, availability, and other qualifications *Do not attempt either falsely or maliciously to injure the reputation business or employment status of any individual Ciryof / Greeley Great Rom the Ground Up Transit Services Division Personnel Policies — 1 Speed Limit/Railroad Crossings — 2 Transit Services Division Standard Operating Procedures Fixed Route Procedures — 3 Reporting/Communications — 4 Vehicle Information — 5 Paratransit Procedures — 6 Training — 7 Miscellaneous — 8 Facility Information — 9 Offsite Fueling — 10 Emergency Procedures — 11 Fares/Counts — 12 Inserts — Radio Numbers/Fleet Roster — 13 Appendixes — 14 Bus Safety Plan, Crisis Management Guidelines for Transit Drivers Federal Transit Administration Transit Threat Level Response Recommendation City Safety Manual — 15 PERSONNEL POLICIES 1. MEDICAL EXAMINERS CERTIFICATE AND CDL LICENSE You will carru your original license and your DOT Medical Examiners Certificate (or a copy) with you at all times. Refer to FEDERAL MOTOR CARRIER SAFETY REGULATIONS, SECTION 391.41(a). ■You will sign a proof of violations form showing violations in the past 12 months. ■ You will not be permitted to go out on duty without your License and/or Medical Examiners Certificate. If you need to leave to get these it will be Leave Without Pay until you return with these items. K Supervisor will make a photocopy of Commercial Driver's License (CDL) and keep in your file. It is YOUR responsibility, each time you renew your license, to have a supervisor make a current copy. ■ If you do not renew your DOT Card or CDL, you will not be allowed to work Until these are current, you will receive LEAVE WITHOUT PAY. i You must possess a valid Colorado Driver's License (applicable to the type of vehicle you operate). It is your responsibility to notify your supervisor of any action that may affect your license status. If your job description requires the license and you operate a city vehicle AND you do not notify your supervisor of a suspension, loss, or pending action against your license, and continue to operate a city vehicle, you will receive an immediate 10-day suspension without pay. Every effort will be made to transfer or re - assign individuals on a temporary basis who have a change in driving privileges to positions that do not require operating city vehicles. "Operation of City vehicles without a valid Colorado driver's license places the City in a significant liability position". (From Public Works, December 12,1990.) 0 RECEIVING A CITATION: If you receive a citation for a traffic violation while driving a City Transit vehicle or a personal vehicle, and depending on the seriousness and past driving record, disciplinary action will be taken, to include suspension and/or dismissal from the City of Greeley. Driving records are obtained on all Transit Services Personnel annually. REFER TO COMMERCIAL DRIVER'S LICENSE MANUAL, SECTION 1.12 OTHER CDL RULES 2. RANDOM DRUG/ALCOHOL TESTING E Conducted randomly throughout the year and will be unannounced. Superintendent or Route Supervisor(s) will notify you when you have been selected for a random drug/alcohol test. This is paid time. 3. UNIFORMSIPERSONAL APPEARANCE ■ "ALL approved parts of the uniform will be worn while on duty, a City of Greeley logo patch is required; if needed, the City will supply employees with a Public Works Department cap, or a Bus cap. You may not wear any other caps or caps with advertising while on duty. (February 2, 1989). ■ The Transit Services Division supplies you with pants, shirts, shorts, jacket, and matching cap (if requested and worn daily); S sets for Full and 3/4 Time, 3 sets for hourly employees. PERSONNEL POLICIES 0 Shorts: Will be solid gray in color and no more than 4" above the knee. Determined by kneeling on the floor (B2/15/96) UNIFORMS/PERSONAL APPEARANCE CONTINUED ■ In maintaining a professional neat appearance uniforms with —Be worn during all assigned shifts, special events and charters, unless notified otherwise. —Be cleaned by the employee, patches repaired, no fraying or excessive wear apparent. —May have the top collar button opened -all others MUST be buttoned. ■ To replace uniforms: Check with Superintendent or Route Supervisor(s). The City of Greeley bids for a set cost for uniforms -if you choose to obtain a uniform from a location other than the designated location, and with approval of the Superintendent, the Department will reimburse you for the amount up to the City's bid price. K Footwear. Sandals or open toed shoes are not permissible while on duty. All footwear will have a hard sole. Steel -toed shoes are not required. ■ City ID Badge: Is required that each employee have one, and keep in their possession. It is not required that you wear the badge while performing driving duties. It is required that you wear this badge on city business, when not in uniform. 4. LEAVE TIME/I'RADING SHIFT'S i Vacation Leave Request Procedures: Vacation requests are made on a seniority basis each year first (determined by the employee's hiring date with the City of Greeley). After the deadline, requests are made on a first come basis. ■ Requests for more than two consecutive weeks will be considered depending on circumstances (i.e. vacation outside of the United States). 0 A Deadline Date determines seniority vacations. Prior to the deadline date, drivers may submit two separate requests; a First Choice, and a Second Choice. Be sure to indicate first choice or second choice on the leave form and if you only want one or both of your requests. After reviewing all of the "first choice" requests and if your second choice is still available, these will be reviewed. If neither of your choices are available, check the vacation calendar for open dates and make requests appropriately. After the seniority deadline, all requests are considered on a first -come, first -serve basis. Be sure to include the DATE and TIME you submitted the request on the form. ® When UNC IS NOT in session, three drivers can be scheduled off at the same time; When UNC IS in session two drivers can be scheduled off at the same time. If there is an emergency situation or extenuating circumstances, every effort is made to accommodate your request. R Requests for vacation or Floating Holiday will be considered, as work assignments allow, and after leave forms are submitted to Superintendent or Supervisor(s). Floating Holiday and vacation leave MUST be on separate forms. A calendar is in the sitting area showing the available days. M Leave Time: —Will not be considered during Independence Stampede. —May be denied at any time depending on available personnel, circumstances, or special events. 2 PERSONNEL POLICIES N Number of leave hours :It is your responsibility to request enough vacation each year to eliminate the possibility of forfeiting any time. Three -Quarter time employees and One -Half time employees may note on their request how many hours you want to use. If you DO NOT note this, the number of hours you are guaranteed per week will be charged to vacation (i.e. 30 hours or 20 hours). Full -Time Drivers are charged by the actual hours scheduled for the day/week Vacation buy back forms are available from the Administrative Specialist or Supervisor(s). You cannot schedule any more vacation leave than you have in your balance. ■ Floating Holiday It is your responsibility to submit a leave form for your floating holiday. Full -Time employees are given 8 hours, Three - Quarter time employees 6 hours, and Half -Time employees 4 hours. Due to the number of holidays at the end of the year, FLOATING HOLIDAYS MUST BE TAKEN BY OCTOBER 31 (unless it is part of a scheduled vacation . Three -Quarter time and Half -Time employees who do not submit for their floating holiday BY October 31 will be paid for these hours. Sick Leave: Leave forms are REQUIRED upon returning to work, regardless of the number of hours or days missed from work. Sick leave hours are figured according to what you were scheduled to work. (Paratransit hours vary: drivers will be paid for the number of hours you would have actually worked). If a doctor requests you miss work, a slip from the doctor stating the reason and length of time must be submitted to Superintendent or Route Supervisor(s). A release from the doctor is required upon returning to work. Depending on the nature of the absence a DOT Physical may be required before resuming any driving duties. Refer to City of Greeley Employee Handbook, Pages 38-41 (Includes Family Medical Leave Information). Jury Du . You shall bring in the notice immediately upon receiving it. A supervisor will make a copy for your file. We will then be aware of any possible schedule changes on that particular day. E Holidays with Service: The current number of accrued holiday leave hours can be located on your pay stub every two weeks. —If you are Full -Time and your assignment shows you work that day, you will be given a day off at a later date. If the holiday falls on your scheduled day off, we will schedule you a day off at a later date equal to 8 hours. Your work schedule may vary or be adjusted with vacation to reflect 40 hours for a week —If you are Three -Quarter Time employee or Half -Time employee, you will be paid for the holiday in addition to actual hours worked. 6 hours for Three -Quarter time employees, and 4 hours for Half -Time employees. If you have worked more than 40 hours, you will be paid overtime unless other arrangements have been made. E Trading Shifts: Need to be within the "Thursday through Wednesday" work schedule and must be close to the same number of hours for each driver. Drivers will check with a Supervisor BEFORE trading shifts. After schedules have been distributed, it is. your responsibility to: Ask Supervisor(s) which drivers are available. —Ask driver if they can work for you. —Advise Supervisor(s) of the change. 5. Time Cards and Time Sheets i From Human Resources, September 11,1989, "payroll time cards are official City Documents and therefore must be completed PERSONNEL POLICIES accurately. Falsification of official City documents could result in liabilities against the City and/or disciplinary action against the individuals involved." Time cards must be completed accurately, by each employee and in pencil. ® .Fair labor Standards Act. Employees are paid accordingly to the FLSA and actual times must be recorded on the time card AT THE END OF EACH DAY, LEGIBLY AND SEPARATLY. Required notations on your time cards are: Fixed Route and Paratransit hours, training hours, and leave hours must be logged separately. --Route description, meetings, assisting routes, training sessions, etc. ® Time Card Codes: - 001 Regular Hours Worked - 002 Regular Hours Worked (hourly personnel) - 010 Training 025 Vacation Leave - 026 Holiday Leave - 030 Employee Sick Leave - 031 Family Sick Leave (Immediate Family only) - 042 Jury Duty - 049 Funeral Leave - 051 Military Leave - 070 Family Medical Leave (vac) - 071 Family Medical Leave (hol) - 072 Family Medical Leave (sick) ■ Time Cards / Time Sheets: You are responsible for submitting your time card at the end of your shift every Wednesday, unless notified otherwise. It is your responsibility to sign time sheets every two weeks on Wednesday by 4:00 p.m., unless notified otherwise. Each Friday a reminder is noted on the lounge blackboard. You are responsible for submitting your time cards/signing time sheets prior to vacation, day off, or Family Medical Leave. When ill on time card day, a supervisor will get the time card out of your locker. If you are on extended Family Medical Leave, you are still responsible, if possible, to submit time cards and sign time sheets. 0 Failure to submit time card: Disciplinary action may be necessary. If your time card is not received, an estimated number of hours, based on your work schedule, will be submitted. When you submit your actual time card, adjustments will be made on the next pay period. ■ Break Time/ Split Shifts/ Lunch: All city employees are allowed a 15 minute paid break during each 4 hours of work. Transit Services "adds in" 15 minutes when a driver actually works 3.75 hours; and 30 minutes for 7.50 hours worked (this includes Pre/Post trip and actual driving time). Split shifts are figured according to each shift (i.e. 7:00-8:15= no break time for 1.25 hours worked;1:40-7.05=15 minute break time for 5.50 hours worked). The time between split shifts is not paid. City employees are not paid for lunch breaks. (Exception For City sponsored events your time will be paid up to the number of hours you would have worked, and with Supervisory Approval). 6. Personal Appointments and Scheduling E We will make every effort to accommodate your request for personal appointments (i.e. medical, family etc). If you are Full Time make your appointments in the afternoon. If you are Three -Quarter Time or Half - Time make your appointments in the morning. When you have scheduled an appointment, notify a supervisor of the date and time. 7. Miscellaneous K First Aid Kit If you break the seal on the kit, list on the post trip form any items used and the reason for its use. The kit contains a pocket mask and rubber gloves. ■ Smoking Area: There is a smoking area on the Southeast corner outside of PERSONNEL POLICIES the storage area. No smoking is permitted within 15' of the main entryway. Keep the area clean and use the ashtrays that are provided. ■ AM/FM Radios: Radios shall be played at a low volume and turned off or down if a passenger requests. Carry- on radios shall be placed on the floor below the vault. You are not allowed to wear headphones. Passengers are allowed to have radios on the bus, but turned off, unless headphones are used, and the volume low. E Cell Phones- Drivers may not talk on cell phones while driving. Make sure the bus is pulled over in a bus stop, and park brake is set before answering, talking or making a call on your cell phone. E Resigning a Position: A letter of resignation is required when terminating employment with the City. All City property must be returned to Transit Services before a final paycheck can be issued. Refer to the City of Greeley Employee Handbook, Page 18. E Limit the number of 10-7's (away from your vehicle) during your shift. Both Fixed Route and Paratransit shall take 10-7's at designated Bus Stops. You must: —Secure your vehicle, place in park with high idle on, park brake set, and brake security lock on. —Announce your EXACT location. —Do not use 10-7's to continuously get snacks, drinks, or take "smoke breaks". You need to put the security lock on the park brake, and check out with utility driver when going 10-7. Please try to limit 10-7's to a point in your route where transfers will not be delayed in making connections. Paratransit drivers need only go 10-7 when out of radio range, not each time they assist a passenger. E Seat belts: "All operators, drivers, and passengers of City motorized equipment, motor vehicles, and personal vehicles used for City of Greeley business will use safety belts as equipped for the particular vehicle". All buses/vans are equipped with driver's seat belts and shall be used at all times. Paratransit vans which are equipped with passenger seat belts, must be worn by the passengers. Refer to FEDERAL MOTOR CARRIER SAFEY REGULATION MANUAL, 392.16. E Service Animals: (11/18/93) Department of Transportation under the Americans With Disabilities Act of 1990 requires public and private transportation entities to "permit service animals to accompany individuals with disabilities in vehicles and facilities". These regulations define a service animal as "any guide dog, signal dog, or other animal individually trained or in training to work or perform tasks for an individual with a disability". Current regulations do not require a service animal to be either "certified" or "licensed". Care and control of the animal is the responsibility of the custodial person. -If you are unable to determine whether or not an animal is a service animal, ask the passenger. If the response is "yes" they will be permitted on the bus. If the response is "no" the animal must be in a designed pet carrier. ■ Office Equipment, Offices, Supplies, Phones, etc. —Computers in the Administrative area will not be used unless instructed by a supervisor. There is one computer in the dispatch office, and one in the small office for staff to use. Please see the Administrative Specialist for the required process to access the city network. —Do not enter Transit Manager, Superintendent or Supervisor(s) office without notifying the Administrative Specialist or a supervisor. —Phones may be used to call your family or friends for a ride home. The phones are not intended for anything other than City business. No long distance calls of any type are to be made. If the phone in the lounge is unavailable, check with supervisor or Administrative Specialist for an available phone. No Text SPEED LIMITIRAILROAD CROSSINGS 8. Speed LimitlRailroad Crossings: 11 Transit Services personnel will adhere to all posted speed limits. Including the following. -School Zones 20 mph -Parking Lots 10-15 mph -School Parking lots 5 mph Refer to FEDERAL MOTOR CARRIER SAFETY REGULATIONS, SECTION 392.6; COMMERCIAL DRIVER'S LICENSE MANUAL, SECTION 2.6 CONTROLLING SPEED ■ Railroad crossings: Coaches and vans MUST make a complete stop on right side of roadway/street, within 50 feet, but not closer that 15 feet; turn on 4 way flashers, open driver's window and front door - LISTEN and LOOK in each direction along the tracks. When it is safe to do so, close the front door, LEAVE DRIVERS WINDOW OPEN, and proceed across the tracks, slowly. After crossing the railroad tracks, Close driver's side window and turn off the 4-way flashers. Refer to FEDERAL MOTOR CARRIER SAFETY REGULATIONS, SECTION 392.10, COMMERCIAL DRIVER'S LICENSE MANUAL, SECTION 2.12. ■ You must stop at all railroad crossings (unless otherwise posted) when using any coach or van. You are not required to stop at the tracks on Highway 85 at 16th Street (these tracks have a traffic signal). Units 133, 206, and 901 are not required to stop at Railroad Crossings. N There is no need to announce a delay by a train unless you will be off schedule to make transfers. 0 Backing is unsafe, and not permitted in any Transit vehicle without assistance from a co- worker or supervisor. Plan ahead to avoid any "backing up" situations. If you must back a vehicle out of the storage facility, you must get assistance from a co-worker. 9. Parking ■ Parking at Schaefer Enterprises (Paratransit) ■ Parking at Schaefer Enterprises (Fixed Route) SPEED LIMITIRAILROAD CROS8INGS ®Parking at the Greeley Mall: Routes 2, 4, and 5 will park on the west side of the movie theatre. The first bus in will use the first pull- out, second bus in will use the second space, etc. There is no designation for spaces, or which route will park in which space. NParking at the Lincoln Park Library. Routes 1-2, 2-1, 3-4, 4-3, 5A, and 5B will park in the bus stop by the shelter as pictured below. The first bus in will pull all the way forward in the stop to allow room for the other routes to pull in behind. Route 6 will park at the bus stop furthest to the west. This stop is located directly in front of the Parking lot by the City Council 12 Thursday from 8 00 p in — 9 15 p m and Friday 8 00 p in —10 15 p in Saturday service is operated from 5 45 p m — 10 15 p in In addition, Transit Services operates general public demand response service on Sundays from 6 30 a m to 2 30 p in The current basic adult fare for bus service is $1 25 A reduced fare is offered to senior citizens, persons with disabilities, Medicare card holders, and youth (ages 5-18) during all hours of operations, youth fares are further reduced to 10 cents during the summer Children four years and under ride free Greeley Transit Services operates a fleet of 14 buses for Fixed Route service Its bus fleet consists of 25 and 30-foot transit coaches All Greeley Transit Services vehicles recently received new two-way radios with emergency notification All equipment maintenance is conducted in-house Our staff has the knowledge and ability to operate the three International buses the NFRMPO will be supplying for this service, as we are introducing the identical coach to our system _-- Greeley Transit Services is highly motivated to operate the Greeley -Loveland project in a successful manner, and has a vested interest in doing so In 2006, The Bus Strategic Transit Plan was completed The plan is a strategic and operational plan that will guide the system in the next five to ten years and included a Greeley -Loveland service as part of our future planning We have been closely involved in the background work for organizing the project, including assisting with route design, bus stop locations & route timing, joint bus research and procurement, coordination between the Greeley & Loveland transit systems for scheduling and with the cities of Greeley, Johnstown & Loveland plus Lanmer & Weld Counties and the NFRMPO for the intergovernmental agreement necessary to legally operate the service, as well as applying for and receiving an FTA 5316 Job Access Reverse Commute (JARC) grant in the amount of $150,000 per year for 2008 & 2009 to help fund the operations of the project Greeley Transit Services believe we have the ability to start the Greeley -Loveland Pilot Transit Project on time and we possess the equipment and staff necessary to deliver a successful service on behalf of the North Front Range Metropolitan Planning Organization to the citizens of Greeley & Loveland We have City Council and management support, the project and supervisory leadership, an outstanding, award -winning driving and administrative staff, the support of a highly capable vehicle maintenance crew, and a fleet of 15 fixed route transit buses (Blue Bird, Gilhg Goshen, International & Thomas) available as backup vehicles necessary to match our organization's experience, knowledge and commitment to continuous improvement and providing world -class transit service However, and more importantly, it is our mission to sport the citizens of our community through the safe, reliable and affordable provision of public transit services and given the opportunities this project will open the doors to we expect many Greeley citizens to benefit from connecting them with employment opportunities that, in turn, benefit everyone 3 FIXED ROUTE OPERATIONSTROCEDURES 10. Route Departure/Arrival time: ■ GENERAL INFORMATION: Service hours and location of bus stops are printed and distributed to the public via news media, bus schedules, public service announcement, website, etc. It is your responsibility to know and adhere to service hours as well as time points as specified in the bus schedule. When reporting for duty set your watch with Dispatch. Time is also announced periodically by the Dispatcher when acknowledging drivers. E TIME POINTS: It is each driver's responsibility to know the time points on each route. If you do not know them refer to a bus schedule. It is imperative not to pass any time point ahead of schedule. N Riders MAY be accommodated prior to the starting times on your way to the Greeley Mall, Guadelupe Center, and Downtown. At the end of the evening riders MAY be accommodated upon returning to the shop along your designated route for that particular route and at a DESIGNATED bus stop. ■ At the end of the evening you do not need to announce that you are "inbound to the shop"- you only need to terminate the route by going'10-7 at the shop'. 11. Beginning and Ending Route Procedures: i Drivers need to use the following routes when going to/from the Mall, Guadelupe Center, and 7th Street & 9th Avenue when beginning or ending your route. —Routes beginning at the Greeley Mall- "A" Street to 14th Avenue, South on 14th Avenue to Reservoir Road, West on Reservoir Road to 23 Avenue, South on 23td Avenue to Greeley Mall. Routes ending at the Greeley Mall - North on 23rd Avenue to Reservoir Road, East on Reservoir Road to 14th Avenue, North on 14th Avenue to "A" Street, East on "A" Street to the service center. — Routes starting at Th Street and 9th Avenue- "A" Street to 11th Avenue, South on 11th Avenue to 5th Street, East on 5th Street to 9th Avenue, South on 9th Avenue to 7th Street, West on Th Street to Lincoln Park bus stop. Routes ending at Th Street and 9th Avenue- J&h Avenue to 6th Street, West on 6th Street to filth Avenue, North on 11th Avenue to "A" Street, West on "A" Street to the service center. Route starting at the Guadelupe Center- "A" Street to 14th Avenue, South on 14th Avenue to 2nd Street, West on 2nd Street to 23rd Avenue, North on 2W Avenue to C St NW, West on C St to 25 Avenue, North on 25 Avenue to the Guadelupe Center. Route 3 will serve the Guadelupe Center. Route 3 will leave downtown at 7:00 p.m. (5:00 on Sat.), then proceed on Route until the 23rd Avenue & 2nd Street stop, from here the route will proceed North on 23rd Avenue (turns into N 25th Avenue) to the Guadelupe Center. Route 3 will drop off passengers at approximately 7.10 p.m. (5:10 on Sat). Route 3 will then turn West on "O" Street to 35th Avenue. Turn South on 35th Avenue and proceed on route. The stops along "C" Street between 23rd Avenue and 35th Avenue Westbound will be missed. If passengers need these stops, let them 0 FIXED ROUTE know they can stay on board to be dropped off on the Eastbound run. Route 3 will END at the stop on "A" Street across from the pool. 12. Announcement of Stops (01/06/J3) N ADA (American with Disabilities Act) requires Fixed Route Drivers to: Announce major transfer points with other fixed routes, major intersections and destination points, and intervals along a route. sufficient to permit individuals with visual impairments or disabilities to be oriented to their location. —Announce any stop on request of any passenger. For a list of all stops which drivers are required to announce, See SECTION 13 under "Announcement of stops" 13. Miscellaneous Fixed Route Procedures and Guidelines ■ Hygiene/ Odor Concerns: From the City Attorney: "we cannot refuse a ride to a passenger with bad body odor. Riders can be refused who are a health hazard or if they present a health hazard to other passengers (i.e. "fleas jumping from their body, they are carrying a bad piece of meat in a bag, or flies swarming around them.") ■ Shirts & Shoes: Must be worn by all passengers, unless a medical condition exists. "No Shirt, No Shoes, No Service". i Passengers in a wheelchair who request to be carried, or to have an aid carry them onto the coacb/van will be advised that DIVISION POLICY DOES NOT ALLOW THIS FOR THEIR SAFETY. All passengers in wheelchairs will utilize lift procedures. If tie downs are not available, or the lift malfunctions, advise Base I immediately. If possible, a Paratransit van may be able to assist the passenger at their designated BUS STOP. W TRANSFERRING PASSENGERS: You will not transfer a passenger using a mobility device where the passenger cannot enter or exit from the street. 0 Smoking/Eating/Drinking on City buses/vans is not allowed by drivers or passengers. Smoking a cigarette will be OUTSIDE AND NOT IN THE DOORWAY OF THE VEHICLE. N Drivers will not use cell phones at any time while vehicle is in motion. ■ Carry on items: Any object that can be secured under the seat or held on the lap may be allowed on the coach. Baby strollers: Prior to boarding the passenger must have the stroller folded up. Once on board, the stroller must be secured out of the aisle. The baby must be held by the passenger. If the passenger asks for assistance, you will assist them accordingly. Situations may arise that do not fit this policy -use your own judgment when assisting passengers. Skateboards: Must be held in the passengers lap. — Rollerblades: Will not be worn on the bus, they need to be held in the lap and shoes must be worn. Grocery Carriers: Must be taken to the back of the bus and passenger must hold onto it. Fishing Poles: Hooks must be removed, the pole taken apart, and secured by the passenger. 10 FIXED ROUTE OPERATIONSIPROCEDURES WARNING: Persons vandalizing vublic Refer to COMMERCIAL DRIVER'S prop , using abusive language or LICENSE MANUAL, SECTION 4.2 behavior may be prosecuted under the LOADING/UNLOADING AND TRIP limits of the law. START. The bus is not responsible for lost or —Other Items/Objects: NOT stolen articles. ALLOWED: FLAMMABLE ITEMS 15. Passenger Information: WEAPONS, AMMUNITION, GAS CANS, ETC. ®For the safety of the passengers, pick up or drop off at designated bus stops Bike Racks: When a passenger loads only. Refer to CITY TRAFFIC CODE, or unloads a bike on the bike rack, the SECTION 13-4: "The operator of a bus coach should be in neutral and the will not stand/park such vehicle upon park brake set. If the bike rack is full any street at any place other than a bus and a passenger needs the rack, they stop so designated as authorized". will need to wait for the next bus. "Authorized" in some cases will BIKES CANNOT BE TRANSPORTED include the safest point to pull over, INSIDE THE BUS. before or after a bus stop, or going around the block. 14. Ride Guide Rules for TheBus: ®Passengers will Board at the Front EApply to all riders of THE BUS. You Door: This includes riders with are responsible that riders adhere to strollers, grocery carts, etc. Strollers the following guidelines. Passengers need to be folded up; once on board, will: the stroller must be secufe`din a manner that will keep it out of the —Stand behind the white or yellow aisle -the child must be held by the floor standee line passenger. You will assist the —Not distract the coach operator passenger if requested. Situations may while coach is in motion arise outside of this policy -use your —Ask for Transfer when boarding own judgment to assist passengers —Offer seats to elderly/disabled accordingly. Make sure all passengers passengers are seated before pulling away from Take baby strollers or shopping the bus stop. carts to the rear of the coach —Not stand in rear step well 16. Utility Driver Responsibilities: —Not stand/place feet on seats —Keep head, arms, hands etc. inside ■Acknowledge morning drivers the windows checking in saying "all drivers are 10-8 —Not eat, drink, smoke or play on Fixed Route". radio (except through headphones) Wear shirt and shoes- or no EAcknowledge Fixed Route drivers service when going "10-7" and "10-8". Stay seated until coach comes to a complete stop ■Acknowledge Fixed Route —Exit through rear doors drivers when checking out for the day by saying "all Fixed Route drivers are 10-7." 11 FIXED ROUTE !Monday -Friday- Route 2-1 will check in drivers. Route 6 will be the Utility Driver. Route 4-3 and/or 513 will assist as backup Utility Drivers. On Saturday Route 5B is the first driver on route so will act as Utility Driver until Route 6 driver checks in. 17. Special Route Information Deviations, etc.: ■You have the discretion to detour a route when necessary. You may accommodate passengers at a safe loading area. If any stops are by-passed due to detouring, allow time for passengers to catch up to your vehicle. Notify Dispatch of any detours. ■ FIXED ROUTES REQUESTING ASSISTANCE FROM PARATRANSTT DRIVERS: You must get the clearance from a dispatcher when requesting assistance. Fixed Route drivers WILL NOT skip any part of the route in order to get back on schedule. Drivers will need to proceed on route until assistance is available. ®Paratransit will only assist a route running off schedule. They are NOT to take passengers who are "late" for an appointment or missed their bus. Do not treat Paratransit as a taxi to assist passengers. ■Fixed Route Requests to go "off - Route" to assist passenger- There is no reason to go off route in order to assist a passenger. Fixed Routes are bus stop to bus stop. Passengers and drivers will adhere to this policy. PUBLIC TRANSPORTATION LAW HOUSE BILL 94-1052 EFFECTIVE JULY 1, 1994 Under the endanaerina public • transportation act, assaults on passengers and drivers are considered a felony, even if they do not involve a deadly weapon. Endangering Public Transportation is a ; class three felony, punishable by four to twelve vears in Drison, a fine of uD to $750,000 or both. 12 FIXED ROUTE FIXED ROUTE ADA SERVICE (c-1) The entity will use the PROVISIONS securement system to secure wheelchairs as provided in Part (From FEDERAL REGISTER Vol. 56, 38. No 173) (c-3) The entity may require that an SUBPART G- Provision of Service individual permit his or her wheelchair to be secured. (c) The entity will ensure that vehicle operators report to the entity, by (d) The entity may not deny the most immediate means transportation to a wheelchair available any failure of a lift to or its user on the grounds that operate in service. the device cannot be secured or restrained satisfactorily by the (d) Except as provided in paragraph (e) vehicle's securement system. of this section, when a lift is discovered to be inoperative, the (e) The entity may recommend to a entity will take the vehicle out of user of a wheelchair that the service before the beginning of the individual transfer to a vehicle vehicle's next service day and seat. The entity may not require ensure that the lift is repaired the individual to transfer. before the vehicle returns to service. (f) Where necessary or upon request, the entity's personnel (e) If a spare vehicle is unavailable to will assist individuals with take the place of a vehicle with an disabilities with the securement inoperable lift, such that taking the systems, ramps and lifts. If it is vehicle out of service will reduce necessary for the personnel to transportation service the entity is leave their seats to provide this able to provide, the public entity assistance, they will do so. may keep the vehicle in service with an inoperable lift for no more (g) The entity will permit than three days (if the entity serves individuals with disabilities an area of over 50,000 population) who do not use wheelchairs, from the day on which the lift is including standees, to use a discovered to be inoperative. vehicle's lift or ramp to enter the vehicle. 37.165 Lift and Securement use. (b) All common wheelchairs and their users will be transported in the entity's vehicles or other conveyances. The entity is not required to permit wheelchairs to ride in areas other than designated securement locations in the vehicle, where such locations exist. 13 FIXED ROUTE OPERATIONSIPROCEDURES 37.167 Other service requirements (b) On fixed route systems, the entity will announce the stops as follows: 1. The entity will announce, at least transfer points with other fixed routes, other major intersections and destination points, and intervals along a route sufficient to permit individuals with visual impairments or their disabilities to be oriented to their location. 2. The entity will announce any stop on request of an individual with a disability. (d) The entity will permit service animals to accompany individuals with disabilities in vehicles and facilities. (e) The entity will ensure that vehicle operators and other personnel make use of accessibility -related equipment or features required by part 38 of this title. (g) The entity will not refuse to permit a passenger who uses a lift to disembark from a vehicle at any designated stop, unless the lift cannot be deployed, or temporary conditions at the stop, not under the control of the entity preclude the safety use of the stop by all passengers. (h) The entity will not prohibit an individual with a disability from traveling with a respirator or portable oxygen supply, consistent with applicable Department of Transportation rules on the transportation of hazardous materials. M What is a service animal? Service animals are animals that are individually trained to perform tasks for people with disabilities- such as guiding people who are blind or who have low vision, alerting people who are deaf, pulling wheelchairs, alerting a person who is having a seizure, or performing other special tasks. Service animals are working animals, not pets. A transit provider may ask if an animal is a service animal or ask what tasks the animal has been trained to perform, but cannot require special ID cards or harnesses for the animal or ask about the person's disability. Allergies and fear of animals are not valid reasons for denying access or refusing service to people with service animals. If a person boards your bus and states that the animal is a service animal, you must allow them to board. However, if a person states that the animal is not a service animal the animal MUST be in an approved pet carver. 14 18. On -Calk Staff and Driver. N IF YOU NEED A REPLACEMENT DRIVER CALL: 371-3404. ®This number will be used at all times whenever you need a replacement driver, Regardless of the time of dam 0 If you have a concern that does not involve the above situation, you can contact a supervisor between 6:00 am. and 4:00 p.m. in the office. ■ If the cellular phone transfers to the home or office of the person on -call, leave a detailed message and phone number in order for the supervisor to return your call. If you need assistance and cannot reach a supervisor at their home or office, call the Dispatch office. It is important that you speak directly to a supervisor or dispatcher and NOT ASSUME they received the message. Home Office 0 John Lee 686-2815 350-9280 ■ Brad Bauer 356-2386 350-9281 ■Carrie Giggy 506-0575 350-9283 !Brad Patterson 590-3901 350-9751 N Dispatcher on Duty Monday - Friday 5:00am-8:00pm Saturday- 9:00am-6:00pm Holidays- When bus is in service. ■ The 350-9287 (Fixed Route) Line is open for outside calls during the above hours. The 350-9290 (Paratransit) Line is open from M-F 8:00am-4:00pm, and Saturday 9:00 am - 3:00 pm. ■ Driver On -Call Monday -Friday- -Drivers are assigned an * to indicate they are the person a supervisor will call upon first to cover shifts. -If the * driver(s) have been used, another driver will be called upon to assist either morning or afternoon. ■So that service is not interrupted, Full - Time and Three -Quarter Time drivers may be asked to come in earlier than scheduled, asked to stay later or perform split shifts. ■ Driver On -Call Saturdays: -The driver scheduled for lunch hours for Route */2-1, 5A/* will be called in first to drive the shift needing to be covered. -The driver on afternoon Route 6/* will be called to come in and drive Route */2-1, 5A/* lunches. This driver will then proceed to drive afternoon Route 6. -The morning */Route 6 driver will stay on Route 6 for an additional hour or until all lunch breaks are given. --The */PT/* Peaks driver may be needed before, after, or as PT schedule allows in order to cover shifts. Situations may arise when more than one replacement driver may be needed. Staff will ask for a volunteer first, if no one volunteers staff will assign the shift to a driver who is scheduled off. 19. Meetings: ■ Communications Meetings:Are scheduled on the third Wednesday of every month, unless notified otherwise. Attendance is mandatory, unless excused in advance by the Superintendent or Route Supervisor. If you are on paid leave, or it is your scheduled day off, these meetings are not mandatory; however you may attend if you would like to and will be compensated accordingly. If you are on limited duty you are expected to attend these meetings. If you miss a meeting it is your responsibility to obtain information from a supervisor. Unexcused absences or failure to obtain the information may result in disciplinary action. 15 REPORTING AND COMMUNICATIONS 0 Work Team Meeting Work Team meetings are not mandatory. These are open to all employees who would like to share their input and ideas on Transit Operations, Marketing, and Training issues. Work Team participation is paid time. Work Teams are scheduled as needed. 20.Radio TransmissioEOe ore & After Service Procedures: ■ Transit Services operates under FCC Regulation 89.151, which stipulated all communications are to be operation -related concerns: "All Communications, regardless of their nature, will be restricted to the minimum practicable transmission time and an efficient operating procedure will be employed by each license. Continuous radiation of unmodulated carrier is prohibited except when required for test purposes." ■ The term "late" will be avoided and stated that you are "off schedule" or that your "ETA" (Estimated Time of Arrival) will announce that you are behind schedule. ■ From Public Works (04/27/89): Concerning radio misconduct: "such misconduct on the radio will not be tolerated. The radio is to be open for the safety and instant response for those who are working the performance of their duties. If the radio misconduct prevented someone from contacting assistance in the time of an emergency, that misconduct would result in serious consequences. All of our radio channels are monitored by the FCC as well as the Police Department. If an employee is caught using the radio in an improper manner, disciplinary action will be taken against that employee as well as against his/her supervisor". i Radio Channel Positions: Paratransit Channel -PT vans Fixed Route Channel- Fixed Route Coaches ■ Radio Operation: Each time the radio is turned on it performs a functional "self - check" and if necessary will sound a five second warning tone instead of the short chirp tone normally heard when power is turned on. This is an indication that the radio is no longer operating at the exact parameters set. You will note on your pre/post trip form of this concern so that it can be serviced. All radios have a "cut" out timer that will terminate transmissions if the microphone is held down for 30 seconds. To warn the user, an alert tone will sound from the speaker for 4 seconds before terminating. 5 You will use three digit radio ID numbers or route number when needing to contact one another. Avoid using names, nicknames, or 'hon ;'bud', etc. i If Radio(s) go out of service: Make note on pre/post trip form. If available, a coacb/van exchange will be made. If not, all Fixed Routes WILL stand-by at transfer points in order to accommodate riders. Paratransit drivers WILL call dispatch by phone or stop by the office, if schedule allows, for information. i Listening to the radio is very important to alleviate "stepping" or "walking" on existing transmissions. When beginning a radio transmission: Listen for existing transmissions. Depress key fully- Wait for radio to "chirp" approximately 2 seconds. If radio emits a buzzing sound, channel is in use. -- Speak clearly, using their radio ID# first and identifying yourself with your ID#. — Keep message as short as possible. Clear airway when transmission is complete by saying, for example, "300 clear". Driver who initiates conversation is the driver who clears the channel. 16 REPORTING AND COMMUNICAilON3 n "10-7/10-8"- you will maintain the policy of announcing when you are away from your vehicle and when you return. Check out with Utility Driver or Dispatch, give exact location and be sure to receive acknowledgment. ■ Description of Radio Codes: 10-4... You received, and understand the message. 10-7... You are away from your vehicle. 10-8... You returned to your vehicle. 10-9... You want the message repeated. 10-20..Your present location. 10-36..You need the correct time. ■ To Spell Out Names, Etc. A -Alpha J-Juliet S-Sierra- B-Baker K-Kilo T-Tango C-Charlie L-Leema U-Uniform D-Delta M-Mike V-Victory ,E-Echo N-November W-Whiskey F-Foxtrot O-Oscar X-X-ray G-Gulf P-Papa Y-Yankee H-Hotel Q-Quebec Z-Zebra I -Indian R-Romeo N When Dispatcher is on Duty and you need immediate assistance, please allow time to acknowledge your call, speak calmly, and clearly. Give your exact location, and as much information as possible. i When Dispatch is not on Duty and assistance is needed: You will call the designated on -call phone number (see page 12 in this section). It is each drivers responsibility to have phone numbers of staff with them at all times. All drivers are issued a card with on -call procedures and office staff home/work phone numbers. These cards are not to be given to friends or family members. You may leave a phone number with relatives r friends on a separate note. ■ During Emergency Situations: Two way radio communications WILL CEASE until the airway has been cleared by a supervisor or dispatcher. During this time all routes will stand-by at transfer points to accommodate passengers. R When assisting a passenger on Fixed Routes you will announce "10-7 to assist passenger" regardless of the situation in which you are assisting. Paratransit Drivers do NOT need to announce when you are assisting a passenger. ® First Driver Scheduled to work in the morning (Route 6) (Saturday Route 2-1) will acknowledge Fixed Route drivers as they check in (10-8). Route 6 is the Utility Driver with Route 4-3 and 5B backup Utility Drivers. Last Fixed Route Driver (Route 5B) will acknowledge when all Fixed Routes are in for the night. Advise Dispatch when all Fixed Routes are 10-8 or 10-7. 21.Reporting&nding of Shift i You will report promptly to the Transit Facility at least five(5) minutes prior to your scheduled time in order to mentally prepare, check your locker/mail slot for surveys/notes and get updates on detours, etc. All drivers shall report to and return to the Transit Services Facility before and after shift, unless other arrangements have been made. Those reporting late will receive "Leave without Pay" coded 099 on time card. i Tardiness, Failure to Report or Call will result in disciplinary action that includes (during an appraisal period) - First Offense- Verbal Warning - Second Offense- Written Reprimand - Third Offense- Suspension without Pay. - Fourth Offense- to be determined by previous record. Could include pay reduction and/or termination. E Relief Drivers: take the shift change vehicle to and from shift change points unless other arrangements have been made with a supervisor. Family and friends will not ride the relief bus to/from the Facility with drivers. 17 REPORTING AND COMMUNICATIONS Refer to City of Greeley Employee Handbook, -Drivers shall close the storage bay doors Use of City Vehicles, Page 50 and memo of immediately after coaches have been pulled December 28, 1998. out for pre -trip. ® Relief drivers will: Take and return shift change vehicles to Lane 3 or 4. Pre Trip Shift Change Vehicles every Monday. Check route sheet on route board for any changes, instructions and vehicles used for shift change. Close bay doors and shut off lights in the storage area before leaving the area. - Do a "walk around" of assigned coach/van before starting on route. Initial inspection form to verify "walk around". - Do not park 901 or 932 in a situation where backing up is necessary. You may park on 9th Avenue if space allows. Refer to Federal Motor Carrier Safety Regulations, Section 396.11(b) and 396.13(b). ■ Your work schedule is shown on your "daily work schedule". If you are unable to come to work, or are going to be late, contact the supervisor on -call (371-3404- See page 7). Drivers scheduled for morning shifts need to allow 1 to 11/2 hours prior to morning shift in order for supervisor to find a relief driver. Afternoon Drivers will call by 9:00 am in order to allow supervisor time to get the shift covered. ■ Morning Driver Reporting. When staff is unavailable (usually Saturdays and Holidays) -Make sure that the front Transit Services Division (East) Door REMAINS LOCKED AT ALL TIMES as well as the Service Center Gate. -Last driver to arrive in the morning will double check to make sure that the front Transit Services Division (East) door is locked. -Last driver leaving the shop area for the day will make sure that the service gate is closed and locked. ■Morning Drivers' Pre -Trip: You are scheduled to report 15-30 minutes before service starts in order to Pre -Trip your vehicle and proceed to your starting point. You can begin your pre -trip seven (7) minutes prior to reporting time. ■ Morning/Afternoon/Evening Drivers are scheduled 10-30 minutes prior to beginning the route. You are allowed 15-30 minutes at the end of your shift, from the time service ends to the time it takes to drive to the service center and post trip your vehicle. R Saturday Lunches: Shift change vehicles may not be taken to drivers homes for lunch break. Drivers will need to park shift change vehicles at a bus stop for lunch, or return to the shop. 18 City of Greeley Mission Statement Serving Our Community -- It's a Tradition. We promise to preserve and improve the quality of life for Greeley through timely, courteous, and cost-effective service. City of Greeley Department of Public Works Mission Statement To provide for the design, construction, maintenance and operation of that part of the City's infrastructure that is critical to the safe and efficient movement of pedestrians, traffic, goods, and emergency services. Greeley Transit Services Division Mission Statement To value our customers by providing transportation services safely and efficiently in a friendly manner. Our team serves with pride, dignity and respect. Greeley Transit Services Division Vision Statement To enhance the quality of life by providing safe, reliable public transit and commuter choices, while expanding accessibility and mobility, based on community support. Beliefs of the Greeley Transit Services Division The Greeley Transit Services Division must meet the needs of the community. We must also meet the challenges of traffic congestion, pollution, and energy conservation by providing and promoting the best possible transit system. The Greeley Transit Services Division believes that the transit dependent population as well as riders of choice are essential to the growth of the transit system over the next 25 years. VEHICLE INFORMATION 22. Pre/Post Trip Procedures:: i Inspections are required on all vehicles leaving and returning to the facility. Completely open north and south storage bay doors. Check back up lights and alarm, if applicable. — Pull vehicle completely out of the shop, away from the bay door. Pre trip vehicle on the north side of the Facility, facing west. Close the bay doors immediately after vehicles have exited the building. Under no circumstances should vehicles be pre tripped inside the shop. i It is your responsibility to report any malfunctions/deficiencies, during pre/post trip inspection, to insure vehicle is in safe operating condition. Continuous deficiencies must be written up regardless of whether it has previously been written up the day before and not repaired. Any "quick fix" by a mechanic during pre or post trip inspections need to be noted on the pre trip form. Any deficiencies not written up will be considered, or assumed, to have been repaired. Mechanics will sign off on any concerns or repairs. —For more information refer to Federal Motor Carrier Safety regulation, Section 396.1 through 396.13. ■ PRE TRIP DRIVER: if your vehicle is blocked by another vehicle, notify a supervisor that you will be pulling the vehicle in front of you out of the facility. If the vehicle in front cannot be moved due to a mechanical problem, contact a supervisor or a co-worker to assist you in backing the vehicle out of the facility. All vehicles leaving the storage facility, will be driven north out of the building. The vehicle inspection book has a white, yellow and pink copy with a flap on the booklet to separate your three copies from the next 3 copies. You will review the last pre/post trip inspection report (pink copy) and if you are satisfied that all safety and mechanical concerns have been repaired, return the pink copy to the designated bin in the Storage Facility. Pre trip driver also will return the white copy to the bin upon completion of pre trip inspection. Leave the yellow and the next pink copy for the post trip driver. ■ POST TRIP DRIVER: All vehicles will be post tripped on the North side of the facility. Park west of the center light pole, side by side. Idle coach for five (5) minutes, two (2) minutes on high idle and three (3) minutes on low idle (where applicable). While your coach is idling, you may complete your paperwork. Sweep the inside of the coach or van, including the lift, pick up trash and place in the waste basket. Note on the inspection form the time you began the cool down and the time you ended the cooling down process. On the inspection form you will complete the yellow copy and remove from the booklet. The bottom half will be returned to the bin in the Storage Facility, the top half is to be placed in a slot of the Administrative Specialist's desk. The pink copy will remain in the booklet so mechanics can sign off on any repairs made. The next morning pre trip driver will review comments and turn in at that time. 19 VEHICLE IN4FOR�lATION Sweeping, checking the lift, and post trip procedures need to be performed at the service center, NOT at your last stop. 23.Mechanical Concerns/Procedures ■ EMERGENCY WINDOWS: From the Federal Motor Carrier Safety Regulations 396.3 (2)- Pushout windows, emergency doors, and emergency door marking lights shall be inspected every 90 days. You will be notified when this is in effect. You will make a note on the inspection form if windows work properly or not. VEHICLE EXCHANGE: Mechanic's response time may vary for various reasons. While waiting for your exchange vehicle you will: Complete post trip on vehicle you are exchanging from which will include: Reason for exchange, Ridership, Mileage, Radio ID number, and the date. It is the driver's responsibility to turn this information in, not the mechanics. ■ TEMPERATURES BELOW 32 DEGREES OR 40 DEGREES WITH STRONG WIND: Drivers will leave fixed route diesel coaches running with one front and one rear heater on. If you are in doubt contact the dispatcher or maintenance. Maintenance personnel will shut the units down after refueling. Further instructions during inclement weather will be given by a supervisor or the dispatcher. REPAIRS: It is not your responsibility to make any repairs with the exception of the following list. You will not comment on another drivers mechanical concern. Concerns will be limited to staff and driver reporting the concern only. — Concerns will be directed to a dispatcher during the following hours: Monday -Friday 5:00 a.m. to 8:00 p.m. Saturday 9:00 a.m. to 6:00 p.m. If dispatcher is not on duty you will need to contact the supervisor on -call. —In 25 foot Bluebird coaches, shift down 1 gear and operate in 3rd gear. —In 30 foot coaches with Allison touch pad transmissions, you will need to operate in 4th gear. To do this you will need to press the "drive" button (D) on shift pad. After transmission is engaged, a number 5 will be displayed in the top part of the selector panel. This indicates that the transmission will utilize all gears through 511. Using the "up" and "down" arrows on the selector pad, depress the down arrow until the 5 changes to a 4. This now indicates that the highest operating gear will be 4"h. Each time the bus is shut down, the transmission will default to neutral and you will need to repeat this process. —Running in a lower gear in both the 25 and 30 foot buses helps in two ways. The engine is less likely to lug, which causes it to run hot, and the rpm's make the charging system work faster and create more voltage. This voltage is vital to the air conditioning systems in all coaches. REXIT DOOR AND INTERLOCK: Will be checked daily before vehicle is put into service. Use rear door control (Front door on 25 foot coaches) while bus is moving 2 MPH MAXIMUM. Positive braking should be felt. VEHICLE INFORMATION a normal reading on the rear gauge is ■AIR BRAKES: There are four (4) air 30 psi; An abnormal reading is 50 psi tanks. or more. Contact Base One or —front brakes supervisor on call. NOTE: Oil pressure rear brakes may read over 100 psi when engine is —wet tank first started. —accessory tank Dash air pressure gauges may read full and the low air warning buzzer is sounding, this may be due to the accessory tank (i.e. operating the doors) being low. If entire system is low, it take approximately seven (7) minutes to build proper air pressure. ■ VOLTAGE: Bluebirds and Thomas buses will read 12-15 volts for a normal reading. When volts drop below 10, radio interference may occur. Gilligs will run 24 volts at an idle, and 28 when coach is in motion. Refer to the Gillig Manual for further information If you exverience low voltaze on anv coach DO NOT shut down the coach unless advised to do so. FUEL: A reading of Y2 tank of fuel on 30-foot coaches is safe for a full day of operation. 25 foot Bluebirds will need to have a Full tank of fuel to operate an entire day. N MIRRORS: Side Minors/ Exterior/ Convex Minors will be adjusted to allow viewing side of coach, vehicles in blind spots, etc. Large Interior Convex Mirror: above front door to view passenger sitting behind driver and rear step area. Large Interior Convex Mirror: in conjunction with front convex mirror located by the rear door to view area by rear step and lift position. 0 OIL PRESSURE READING: To get an accurate oil pressure reading on diesel coaches, read oil pressure gauge in the engine compartment (where applicable) AFTER the engine is warm, i IDLING: During Post Trip diesel coaches will be idled for five (5) minutes prior to shutting down engine to allow the engine to "cool down'. Coaches equipped with high idles, which may be switched to high idle during pre trip inspection and left on during the course of the day. DO NOT shut down coach in high idle. You may safely switch to low idle at about 2 or 3 minutes before you shut down the coach. 25 foot coaches will need to idle at 1200 rpm's. E BRAKE ACTUATED RETARDER: On units with a brake actuated retarders- When applying the brakes (apply cautiously), the floor pedal retarder is activated to slow the van down. On units that have a manual retarder. You will need to manually apply, then return to the "off" position before moving vehicle again. ■ OVERDRIVE: On all units with an overdrive button, the overdrive must be off (light will be on) while driving in town. Turn overdrive off by pushing button into the "in" position. This button is located on the dash or at the end of the shift lever. A light will come on indicating that the overdrive is disengaged. When traveling over 45 mph, the overdrive should be engaged. 0 If overdrive light begins to flash, contact Base One or maintenance personnel immediately. DO NOT shut coach down unless advised otherwise. ■ TIRE GAUGF/TREAD DEPTH: If you are unsure that a tire looks low or not, a tire air gauge and a tread depth 21 VEHICLE INf0INATION gauge are available when pre/post W PASSENGER RESPONSIBILITIES: tripping coach or van. Both tools are Passengers using mobility devices (i.e. located by blackboard in Storage wheelchairs, scooters, walkers, etc) are Facility. Driver is responsible for responsible for the safe operation of ensuring tires have correct their equipment. The mobility devices pressure/tread BEFORE taking bus on locks (brakes) must be properly route. ■CLEARANCE LIGHTS/ HEADLIGHTS: Clearance lights are to determine how wide and how high a vehicle is. Headlights AND Clearance light MUST be turned on one-half (1/2) hour after sunset and up to one-half (1/2) hour before sunrise and anytime there is not sufficient light to render clearly persons or vehicles on roadway at a distance of 500 feet (Refer to Motor Carrier Federal Safety Regulations Manual, 393.20 and 382.30). 24. Lift Procedures: ■ LIFT PROCEDURES: Lift operation starts with pre trip inspection by driver pulling out of the Storage area. Pre -trip the lift by deploying the lift, take to ground level to check the barrier. Bring lift to floor level. Lift should then be stowed from floor height. Post -trip lift using the same steps as the Pre -trip. On coaches and vans equipped with a safety belt, check the condition and safety function of the belt. You will also inspect all lift hinges, cables, springs and hydraulic hoses. i ADA REGULATIONS: ADA requires that all "common wheelchairs" and their users must be transported. A "common" wheelchair is one that DOES NOT exceed 30 inches in width and 48 inches in length measured two inches above the ground, and does not weigh more than 600 pounds when occupied. All lifts on Transit vehicles meet this requirement. adjusted. You are not required to check the mobility locks (brakes). Passengers using mobility devices that do not operate safely, may at their own risk, board and disembark an accessible vehicle. You will advise passengers that we prefer to have safety features working; if they don't they can ride at their own risk STalk to your passengers and let them know what you are doing. Know your limitations, and if assistance is needed, contact Base One or Supervisor on -call. ■ Passengers using mobility devices need to be able to board and disembark the wheelchair lift independently or with the assistance of a Personal Care Attendant. Personal Care Attendants when offering assistance may ride for free. NOnce on the lift, passengers using mobility devices must be able to set their own mobility devices locks (brakes) or utilize the assistance of a Personal Care Attendant. ® It is your responsibility to release wheelchair from tie down, to release safety belt, and maneuver passenger within the coach. Know your limitations, and call for assistance if needed. i All other coaches may accommodate Standee passengers who request the use of the lift. 22 VEHICLE INFORMATION E MANUAL LIFT OPERATION: Manual operation of a lift will under NO circumstances be undertaken without a Supervisor or a Mechanic present unless it is a LIFE THREATENING EMERGENCY. At NO time should a lift be manually operated to board a passenger. For non -life threatening situations TWO employees must be present during the unloading process, one operating the lift and the other outside with the passenger. (Refer to memo titled, Manual Lift Operation, April 6, 2001). 23 No Text DISPATCIIRARATRANSIT PROCEDURES 25. Paratransit & Demand Response Procedures: R Paratransit is an origin to destination service. The driver MUST assist their passengers from the door of the pickup location to the PT van and from the door of the van to the door of the destination location. ■ Monday -Sunday: After your Demand Response schedule and Dispatch has left for the night, it is this driver's responsibility to check all Storage Facility area "Exit Doors" and ensure that the front door is locked. SATURDAY & SUNDAY: The DriverS assigned to these morning shifts, will ensure that everything is locked up (including the Service Center gate) before leaving the facility for the first pick-up. Sunday driver will make sure facility is locked up before leaving for the day. This driver will also park the vehicle inside the storage facility in any open slot available. ■ Paratransit Scheduling: Dispatchers do their best to schedule rides according to geographical locations. Request from passengers to be picked up or dropped off at a location other than what is listed on the "daily trip sheet" must be made with dispatch by the passenger prior to their ride. It is not the driver's responsibility to accommodate a passenger's request regarding schedule changes. Riders wanting to make an appointment must call the dispatch office. Drivers will need to allow 15 minutes driving time between pickup/dropoff points (i.e. rider has scheduled pick up at 10:15, driver needs to be enroute by 10:00). N CALL BACKS: If dispatch contacts you with a call back, pull over to a safe location to receive the information. Note your present location and next destination, to see how the call back can be worked into your schedule. It is not necessary to contact dispatch to ask if there are any call backs, Dispatch will contact the driver if needed. N GROUPS: You will notify dispatch how many you transported in a group and how many required the lift. 0 DRIVEWAYS/DRIVE THU/OVERHANG: Drivers shall not at any time pull into driveways or put yourself into the position where you would need to back up. Use alleys or side streets to accommodate your riders. Drivers will not pull into a drive thru at any time. This includes fast food, banks, etc. Overhangs will also be avoided at all times. 0 ONE-WAY STREETS: Doors/Lifts will not be opened to the traffic side on a one-way street. Use alleys or side streets to accommodate passengers. When curb parking is not available, park in the street with FOUR- WAY FLASHERS ON. K STANDBY TIME: When there is a break of 45 minutes or longer in your trip sheet, you will proceed to the shop to standby. If you have less than 45 minutes check with dispatch on where they would like for you to standby. Driver's will NOT at any time standby or stop at personal or a family member's residence. When parking at The Bus Facility, park your van on 12 Avenue, east of the Administrative area, between the telephone poles. Drivers will NOT at any time standby in grocery store, fast food, and convenience store parking lots. Use Fixed Route bus stops when going 10-7 and give EXACT location. If you are going to be away from your vehicle (includes in front of the facility) secure 24 ICLE IN MANUAL LIFT OPERATI anual operationbf a lift 'll u der NO circumstance e un rtaken without a upervisor or a Me anic present less it is a LIFE T EATEN G EMERG CY. NO time should a lift be m y operated to board a pass "er. For nonlife threatenin situ bons TWO /unl must present during ng pros s, onehe lift an he other h the passe er. (Refer led, Manual tApril 6, 2001). PAJ DISPATCHIPARATRANSR PROCEDURES your van. NO vans are to standby at the Downtown Transfer Center. If drivers need to standby in the downtown area, please return to the shop. !MOBILITY DEVICE,/DISABILITY CODES: The last two digits in a rider's registration number (ADA Paratransit Card) indicates the type of mobility device or impairment the rider may have. You are responsible for noting changes in mobility device on your daily trip sheet and to advise Dispatch. OC- Cane 02- Oxygen CR- Crutches OW- Walker HI- Hearing OM- Mentally Impaired Disabled VI- Visually OX- Wheelchair Impaired 00- No Mobility Aid ■ SEAT BELTS: You are responsible to make sure all Paratransit riders have seat belts buckled. It is also your responsibility to ensure the passenger remains seated and you will assist in unbuckling the belt, if needed. E LIFT SAFETY BELTS: Hook Belt together and secure on lift. 0 CHILD RESTRAINT SEAT: The Division has a child seat which is available upon request. If the child is 1 year or under the child seat MUST be rear facing. All children 4 years or under and/or under 40 pounds must use a car seat. If a child is at least four years old but less than six years old and is less than 55 inches tall, the child shall be properly restrained in a child booster seat or child safety belt - positioning device (effective August 1, 2003). Paratransit riders should request this when they schedule their ride. 0 SHIFT CHANGE: If the morning shift ends earlier than the afternoon drivers reporting time, the morning driver may ask another driver or staff member to do a "walk around" and initial the form. Afternoon driver is responsible for noting beginning mileage prior to leaving for the first pickup, as well as ending mileage at the end of your shift. ■ COUNT: Riders must be certified to ride on Paratransit. All individuals in a group must present their ADA Paratransit Eligibility Card. Non - eligible riders may ride with an eligible passenger to the same location only if they require no assistance. 26. Payment for Paratransit Service: ■ PAYMENT: Identify payment of riders next to the name or time on your daily trip sheet (i.e. CA -Cash Adult, ST-Paratransit Single ride ticket, ST+faze- Fixed Route single ticket and fare, P-Paratransit Pass, P+fare-Fixed Route Pass and fare, NP-no pay, F- free). Riders from Eldergarden do not need to pay. The division invoices them on a monthly basis. —If a Passengers ADA card states "PCA-yes" the PCA rides for free. If your trip sheet says "+PCA", the PCA rides for free. A passenger cannot be REQUIRED to travel with a PCA. —If driver trip sheet has a "+1" next to the passenger name, this person must pay full fare. —Paratransit riders may present a Paratransit single ride ticket, Paratransit pass, Fixed Route Pass+Cash, E&D Pass+Cash, or E&D Ticket+Cash to ride. See fare Structure for Exact breakdown of additional fare. 25 E PAYMENT FOR ROUND TRIP: If a rider pays you for both trips, issue a transfer slip to the rider to give to the next driver returning them. On the transfer slip, punch out the month, date, and put your driver ID# on the front or back. This will let the second driver know who it came from. ■I PARATRANSTT PEAK DRIVER & 7:00-4:00 DRIVER: Times may vary for scheduled shifts. You may be asked to report earlier, stay later, assist routes, or to cover a route of a driver who is ill. 2Z Miscellaneous Paratransit Procedures and Guidelines K SHIRTS & SHOES: Unless a medical situation dictates differently, shoes and shirts must be worn by all passengers. "No Shirt, No Shoes, No Service". i Trips Sheets must include mileage and times for pick up and drop off trips. ®STEPS: Never attempt to take a passenger in a wheelchair up or down TWO OR MORE steps without assistance. Notify Dispatch that assistance is needed. Passengers will NOT be transferred to a seat unless it is safe to do so. ■ Smoking/Eating/Drinking on City buses/vans is not allowed by drivers or passengers. Smoking a cigarette will be OUTSIDE AND NOT IN THE DOORWAY OF THE VEHICLE. Snacks, beverages may be consumed when convenient and time permits on route. Drivers WILL NOT consume snacks/beverages while driving from one point to another. Smoking is not permitted in bus shelters. PROCEDURES W Driver will not use cell phones at anv time while vehicle is in motion. ■ Carry on items: Any object that can be secured under the seat or held on the lap may be allowed on the van. ■ Limit for passengers is THREE (3) bags. Each bag may NOT weigh over 10 pounds. For a total of 30 pounds maximum. K SPECIAL INSTRUCTIONS FOR VANS: DO NOT enter 90014th Street. Drop off passengers on the street, walk with them to the door, or use the South parking lot exiting through the alley. —CAMELOT II- Park in the alley. Enter off of 17th Street. —SCHAEFER ENTERPRISES: Park as indicated below. ■ EXCHANGING VANS: You must make a note of the ending mileage on the Post trip form, as well as your trip sheet, and the beginning mileage of your replacement van You must mark on your daily trip sheet for which rider you started using the replacement van. 28.DispatcWDriver: Paratransit and Demand Response Procedures The 350-9287 phone line will be available Monday -Friday from 5:00 a.m. until 8:00 p.m. This line will be 26 Values of the Greeley Transit Services Division • Ste— The Greeley Transit Services Division provides on -going safety oriented training programs for all employees Equipment and actual practices are evaluated to make sure employees comply with the policy of Safety First • Reliability-- Following published schedules is a high priority, however, schedules are always secondary to safety • Customer Service — Customer Service means giving the highest level of respect and service possible to the community in order to achieve customer satisfaction Customer service also applies to employees who depend on their co-workers in order to carry out their own jobs • Respect —The Greeley Transit Services Division insists that consideration and courtesy be followed at all times and by all co-workers in working with each other, a customer, or the general public • Responsibility Each employee is accountable for their actions and conduct The Greeley Transit Services Division Makes Safety its Number 1 Priority in Customer Service By • Always being safety conscious • Providing safe and secure worlung conditions • Addressing customer and driver concerns regarding vehicles • Maintaining top notch maintenance practices • Provide training to all employees on Defensive Driving • Coordinating a Safe Driver Program that is pro -active in helping to prevent collisions and injuries through training and recognition of excellent driving skills This program rewards drivers who practice Safety First with defensive driving and careful attention to those around them DIBPATCHIPARATRAN8IT PROCEDURES available on Saturday from 9:00 a.m. until 6:00 p.m. This line is available for Fixed Route information as well as call-backs after 4:00 p.m. PARATRANSIT PASSENGERS NEEDING TO SCHEDULE WILL NEED TO CALL THE 350-9290 NUMBER BETWEEN 8.00 A.M. AND 4:00 P.M. MONDAY-FRIDAY AND 9:00 A.M. AND 3:00 P.M. ON SATURDAY. Dispatcher checks the daily roster for who is assigned as PT drivers for the day. --Call Backs are for MEDICAL appointments only. Appointments for any other reason need to have a return trip scheduled. NOTE: The "return" time and the "appt" time column must have a time or notation appropriately noted if it is their first trip going. =RECEIVING A PHONE CALL FROM A PT CLIENT: —Paratransit client will need to have their appointment time, their address, registration number, and the address of their destination. =DISPATCHER WILL THEN: — Check all Paratransit schedules for a time and what van is in that area. The 5:35, two 6:45 and the 7:00 morning vans will need to be scheduled FIRST. The client may have to go at an earlier time, or later time (if they don't have an appointment time), or schedule a ride for another day. If there are no open times, you may then suggest the next day service van. However, the client would need to call back the DAY BEFORE the ride is needed to schedule. NO RIDES should be scheduled on the Next Day van, until the day before. After Dispatch determines that there is an opening, they will ask the client for their registration number, name, exact Dick up and destination addresses and the time of their appointment. If they do not have an exact appointment time mark "N/A". If not a call back, ask for a return time or mark 1-way. After scheduling client(s) Dispatch repeats back to them: "I have you scheduled on Thursday morning, February 25, at 9:45 from 1234 Sth Avenue going to 2713 27 St Rd for a 10:15 appointment. You are scheduled for a return at 11:30 from 2713 27 St Rd to 1234 5th Street. Is that correct?" This will help to ensure everyone has received and written down all the information correctly. ®Dispatcher does not schedule rides on the same day to any PT schedule. The only exception is an emergency situation. =Dispatcher does not schedule rides on the next day service van until the day before. Monday's next day service van can be scheduled from calls on Saturday, Sunday, or Holidays when Bus in not in service (through the dispatcher or answering machine). =THE DEADLINE TO REQUEST EVENING DEMAND RESPONSE: is 12:00 p.m. (noon) the day before service is needed- NO EXCEPTIONS. This is a guideline set up by drivers/staff so that everyone is aware as to what time the last driver is due into the shop. The last scheduled pick up time Monday - Thursday is 8:15 p.m.; Friday and Saturday is 9:15 p.m. =DISPATCHER IS RESPONSIBLE FOR ALL SCHEDULING. If a rider wants to change their destination or time, it has to flow with previously 27 scheduled rider's destination. This is before AND after the requested change. Any scheduling over the two- way radio is NOT permitted. The client is responsible for calling the office to make any scheduling changes. ■SCHEDULED RETURN RIDES: If a passenger is ready early, dispatch will notify you that if you get a chance you can pick them up earlier. The information is to go to the same driver the passenger is scheduled with. ■PASSENGERS PICK UP TIME: Paratransit Clients need to be ready 15 minutes BEFORE their scheduled pick- up time (i.e. when leaving FOR their appointment). If a passenger is not ready you will wait 5 minutes past YOUR arrival time. If they are still not there, advise the dispatcher. The dispatcher will then let you know whether to proceed on or stand-by. DO NOT leave until dispatch advises you to do so. 29.Fixed Routes Requesting Assistance from PT Drivers: SParatransit passengers will take FIRST priority over assisting any Fixed Route. Dispatch will need to approve any Paratransit van's assistance. Drivers will need to have AT LEAST 45 minutes of free schedule time to be able to assist a route. You will NOT assist to the point of being off schedule to any PT passengers pick up time. EPT drivers will not be asked to assist a route with a passenger who is "running late", "missed a bus", or has become ill. If the passenger is ill and needs assistance, dispatch will be notified and proper authorities will be called to assist. If the passenger refuses medical assistance, they will need to follow Fixed Route policies. Paratransit will not be treated as a PROCEDURES "taxi service" for fixed route passengers. 30. Miscellaneous: ECOMPLETING YOUR SHIFT: At the end of your shift/night, advise dispatch that you have completed your list. At this time the dispatcher will advise you as to whether you need to come back to the shop and standby, or to return and post trip your van. ■PROCEDURES: It is imperative for dispatchers and drivers to follow the proper procedures. This is in the best interest for passengers, drivers and staff. If a passenger cannot be scheduled for his/her requested time, offer an alternative. It is essential to say NO when policies need to be followed. ■MECHANICAL CONCERNS: Drivers will relay information regarding the concern to Dispatch or ask to speak with a mechanic. Dispatch will then contact the mechanics and advise them to get on the radio with the driver. The driver can then explain the concern directly to the mechanic. If the dispatcher has a Paratransit driver available they will be called to assist. 0 UNINO 90 RICER PON 3L Training. ■You me required to complete First AidfCPR (9 Hours), Defensive Driving (4 hours), Dealing with Difficult People (9 hours), Passenger Safety and Security Training (10 hours) and any additional training as scheduled. If you do not pass First Aid/CPR, you will need to attend another course on your own time. ■ New Employees: Participate in a 90- 100 hour training period on Fixed Route, Paratransit Service, Boomerang, Dealing With Difficult People, FTA Drug and Alcohol Training, and Customer Service. Safety and proper operations of City Vehicles is addressed. All concerns shall be directed to the Superintendent or Training Supervisor. ■ DOT Physical: You me required to have a DOT Physical examination, paid for by the Division. The DOT card is updated every 2 (two) years. You are responsible for making an appointment with North Colorado Occupational Medicine, 1801 16ts Street Suite 100B, 350-6810. The length of the DOT Physical is paid time. If you do not pass your physical, you will not be able to drive until you have passed. You must present the DOT medical examiner's certificate to the Superintendent or Route Supervisor upon completing your physical. Refer to Federal Motor Carrier Sam Regulation, Section 391.41. 30 No Text MISCELLANEOUS 32. Bus Schedules and Information: ■ Distribution boxes are available on all coaches and vans for bus schedules and customer service cards to promote Fixed Route, Paratransit and Boomerang Bus Route. Drivers are responsible for ensuring the items are available on a daily basis. 33. Shelters and Transit Facility ■ Drivers are responsible for sweeping out and picking up trash in and around all bus shelters and bus stops. If there are any shelters with graffiti please make note of it on your post trip form. Drivers are responsible for keeping the facility clean and orderly. Please pick up all belongings, and any trash in and around the building. 34. Customer Service and Customer Appreciation Cards: ■ CUSTOMER SERVICE CARDS: Drivers me responsible for having customer service cards stocked on the coaches/vans. These will be available for any passengers to fill out and return to the Bus. ■ CUSTOMER APPRECIATION CARDS: Drivers are responsible for insuring coaches and vans have Customer Appreciation Cards available for our passengers. Drivers should carry two (2) cards with them at all times. More cards are available in the Dispatch office. 35. Transit Services Incentive Program: ■ ACCIDENT FREE DAYS: Accident free days are tallied as a whole for the Division as well as individual drivers. A police officer, risk coordinator, or supervisor from the Transit Services Division determines if an accident is preventable or unpreventable. Preventable is described by the National Safety Council as "...any occurrence involving a company owned or operated vehicle which results in property damage and or bodily injury, regardless of who was injured, what property was damaged, to what extent, or where it occurred in which the driver in question failed to do everything reasonable to prevent it". All accidents, preventable or not are reported to the National Safety Council. The Division has a safe driver program in place for drivers who are involved in a preventable accident and the process for appeal, it they so choose. ■ KAREN HANING MEMORIAL AWARD: Each year employees are asked to nominate and vote for the employee you feel has earned the Karen Haning Memorial Award (recognized as the Employee of the Year). Nominated employees will: — Be employed with the Division for one (1) complete year. — Be judged by Division employees on appearance, dependability, attitude, and job skills. ■ MOST IMPLEMENTED SUGGESTIONS: Division employees may submit written suggestions throughout the year. If your suggestion is implemented, you will be eligible for a certificate at the end of the year. PERFECT ATTENDANCE: The City of Greeley awards two (2) vacation days (16 hours for full time, 12 hours for 3/4 time, and 8 hours for Ih time) at the beginning of each year for employees who use less than 3days of sick leave. This breaks down to 24 hours of sick leave for Full Time, 18 hours of sick leave for 3/4 Time, and 12 31 MISCELLANEOUS hours of sick leave for'/z time employees. 36. Lost and Found: ■ Drivers will not tell passengers that a lost item is at the Bus Facility. Advise them to call the office if they have lost an article. All articles are to remain on the bus and NOT brought into the dispatch office. ■ ANYTHING OF VALUE - WALLETS, CHECKBOOKS, ARE TO BE TURNED INTO THE POLICE DEPARTMENT AT THE END OF YOUR SHIFT. ■ Articles left on the bus need to be logged on the post trip form in the comment area. Equipment Maintenance personnel will put the items in the vault room at the end of the day. 3Z Snow Removal/Sand requests: ■ STREET DIVISION: -Sands 200 feet(appro)imately four house lengths) from an intersection on the main arterials. - Sands 100 feet from intersections other than main arterials. ■ The main streets ("snow route" streets) are the priority areas. Bus Routes are second priority. ■ After you have driven a route for at least one hour, and have determined the areas that need sanding in Greeley and Evans, contact Dispatch. They will then notify the proper entity. ■ Depending on the stomi/weather conditions, there may be delays between the time dispatch calls the proper authorities and the time they get to your sanding request. As professional drivers, remain calm, and utilize defensive driving skills. During inclement weather the first priority is to transport your passengers safely, staying on time is secondary. 38. Vehicles Parked in Bus Stop or Loading Zone: If vehicles have been parked in a bus stop for one hour or longer, contact dispatch with the following information: -Vehicle Description -Color -License Plate Number This information is required before they will send an officer. ■ LOADING ZONE: at 11f Avenue and 19th Street, and when driving Paratransit, contact Dispatch with the information above. 39. Diesel Fuel Spills: EFor less than a five (5) gallon spill, contact Dispatch or person on -call. Equipment Maintenance Division will apply absorbent to the spill. For more than five (5) gallons, contact dispatch, they will contact the Fire Department for cleanup. 40. Parking for Special Events and Late PT/Demand Response: ■ Drivers may park personal vehicles on the North side of the Storage Facility when scheduled for Demand Response or events that run later at night. Information about special events will be distributed accordingly. -See Number 13 in the section "Transit Facilities Information" for detailed parking assignments. 32 TONSIT fACILITIE8 INf ONAT1,01, 41.Transit Facility Information: 42 Storage Bay Door Operation: ■ If designated parking spaces are unavailable, you will park: -In the lot east of 12th Avenue - NORTH OF THE BUILDING MAINTENANCE SIGN. (They need to have access into the building). -On 'A' Street (north of the Facility by the softball complex). -Demand Response driver and Late Dispatcher may park North of the storage bay, East of Fixed Route Coach Parking. ■ If you park on 12th Avenue, do not park between the two (2) telephone poles directly east of the Administrative Offices. This area is a designated bus stop, and used for Paratransit vans. Parking is available for staff and visitors in the east parking lot. DO NOT double-park in this lot. There is some additional parking West of the wash -bay. ® Bicycles & Motorcycles: Bicycles shall be parked in the bike rack on the south side of the storage facility. Motorcycles will park two (2) to a parking space in order to allow room for vehicles and will not be parked on the sidewalk or next to another vehicle in the same parking space. ■ Storage Facility: At the end of service hours, fixed route coaches will be parked on the north side of the facility, beginning WEST of the center light pole, side by side. Paratransit Vans will be parked by the chassis wash WEST of the maintenance area. E Push Buttons are displayed for each door and are labeled, "Open", "Close" and "Stop". If a door fails to retract, "close" door to get as close to the floor as possible, push "stop Notify Dispatch or Supervisor when a door malfunctions. ■ Manual Operation: This is to be done In Emergency Situations only. Pull small chain down until tight and secure in chain hook. Pull south side of large chain down to "open", pull north side of chain down to "close". 43.CNG Leak Detector: K CNG Leak Detector: An Emergency monitor has been placed on the WEST wall of the storage facility. When a serious CNG leak is detected an alarm will sound, ALL PERSONNEL MUST LEAVE THE BUILDING IMMEDIATELY. 44 KoLs: Administrative Area, Service Center Gate Vehicles: M Administrative/ Storage Area: Your entrance into the facility, other than assigned shifts, must be approved by the Superintendent or Supervisor(s). Insure ALL doors are closed and locked upon leaving. ■ Equipment Maintenance: Personnel are available from 5:30 am to 10:30 pm, Monday thru Friday. On Saturday, 8:00 am to 7:30 pm. They are responsible for locking the east service gate. If you are accessing the east gate AFTER HOURS, WEEKENDS, and HOLIDAYS, you are responsible for locking the gate upon arriving and leaving. 33 lei f�ILIi�S II��Ik1�011 N "ASSA" Keys: Are issued to the Transit Storage area and Facility. These keys are provided by Building Maintenance to assist in performing work assignments (front door, Storage bay doors, etc). The "ASSA" keys are individually assigned and listed on a "Master Key List". Upon your resignation/ termination, these keys must be returned in order to have your name removed from the list, and before receiving your last paycheck i Key Lock Box: Is located on the south wall by the line-up board. The keys to all transit vehicles are found in this box. Keys to Fixed Route buses are left in the vehicles in the storage area. ■ When parking the Coaches with air brakes, make sure the Brake Valve Lock is in place before leaving the vehicle. 46. Unleaded Gasoline Refueling MUnits that need to be refueled have a vehicle card in the compartment in the dash. You will refuel these vehicles at Weld County Refueling site. Scan the vehicle card, then your personal fueling card. You then will enter your PIN number, mileage and the pump you are using. You can then begin to refuel. 35 No Text The Greeley Transit Services Division Stresses External Customer Service By • Providing safe, reliable & comfortable transportation • Being focused on providing the best transit service possible • Respecting customers • Treating customers equally • Providing accurate information to customers • Meeting the needs of passengers • Developing knowledgeable employees • Seeing to the passengers comfort • Giving the customer the benefit of the doubt • Making all employees ambassadors for the organization • Offering convenient and accessible services • Having enough buses to provide all published services • Having buses that are clean • Dealing with customers in a consistent manner • Providing on -going training on the Americans With Disabilities Act of 1990 as it pertains to transit 0 EMENENCY PROCEDU18 47. Accident Involving Our Vehicle with Injuries: 0 When there is an emergency the phone will be secondary for dispatch, all calls will be placed on hold until the situation is handled and necessary personnel have been contacted. ■ When a driver calls with an emergency, remain calm, and clearly state all of the information listed below. Exact Location and bus number --Give as much information as possible as to the situation (i.e. accident, incident, injury on the bus). —Dispatch will advise all drivers to keep the airway clear (i.e. after receiving all of the information that is available, acknowledge with "104 all drivers please keep airway clear"). At that point all drivers WILL WAIT at transfer points until all buses have arrived to accommodate any transfer requests. No driver will use the radio until announced. -Dispatch will contact the police. Dispatch will contact the supervisor on - call. (371-3404). —A supervisor or dispatch will advise when the situation has been taken care of and will announce that radio communication can resume. 48. Incident with Passenger on the Bus: i Give exact location then standby. DO NOT continue on route so that supervisor and/or police officer can locate the bus. ■I NOTE: During an emergency situation when you or staff do not want passenger(s) to suspect we have called for assistance, you can get off of your bus and "fake" a mechanical concern (i.e. open the engine compartment door of your bus). Dispatch will get as much information as possible. —If driver is unable to give a whole lot of information, but it sounds like you are in need of immediate assistance (i.e. tone of voice, etc), Dispatch will call police and the supervisor on -call. 49 Undesirable Passenger Code: ■ CODE 30- You DO NOT need assistance, but are advising Dispatch of an undesirable passenger on the bus. ■ CODE 40- You DO need assistance with undesirable passenger. Follow the emergency procedures above. ■ CODE 50- Life threatening situation to yourself or passenger. Follow emergency procedures above. CODE 60- Dispatch advises all drivers to be on alert for a "wanted" individual. This code identifies that this individual is dangerous with a weapon. E CODE 70- Your advising Dispatch that you have a situation where there is ONLY you and ONE other passenger on board and you do not feel comfortable. If this situation escalates, follow the other codes listed. 36 RENENCYP�IC�IIRES HELP CALL POLICE SIGN- When the police department or any one calls the office to see if there's a problem with a bus because your "Help -Call Police" sign has been activated. Dispatch will notify the driver to "CHECK THE ENGINE COMPARTMENT" this should alert driver to check the destination sign. Upon doing this, driver will acknowledge with "10-4 everything looks fine -yes my sign was on". This will tell dispatch that you re- set your sign. E RADIO "EMEGENCY" BUTTON - Each radio has an emergency button. When activated it will switch the radio over to the Paratransit channel, it will notify dispatch that an emergency is in progress and display the bus number. Dispatch will notify you and if no response will contact the proper authorities. If there is no emergency let dispatch know that everything is alright. Power down the radio, turn it back on and change the channel back to either Fixed Route or Paratransit for what service you are driving. ■ PLEASE READ THE FOLLOWING TRANSIT SERVICES DIVISION BUS SAFETY PLAN ■ PLEASE READ THE FOLLOWING CITY OF GREELEY SAFETY MANUAL 37 N5EN63 i)J�ICOUNT_S 50. Passenger Counts and Fare Policies: The following are guidelines for handling fares, transfers, and passenger counts. E DOLLAR BILLS: Drivers will request that passengers "unroll" all dollar bills dropped in the vaults. If passenger refuses to do so, they will not be permitted to ride until they produce correct fare. E FARES/PASSENGER COUNT: It is the driver's responsibility to collect a fare each time a passenger boards the bus/van. Riders must show a pass, pay cash (adult or youth), single ride ticket, free ride token or a transfer slip. ■ ELDERLY OR DISABLED PASSENGERS: May ride for half fare with proof of age and/or disability. Drivers will accept the following forms of Identification for half fare. Elderly and Disabled ID card issued by the Transit Services Division or any other transit authority Medicare Card —Paratransit Eligible card issued by the Transit Services Division or any other transit authority E To get a FREE "Elderly and Disabled Identification Card", the rider will need to bring a picture ID, proof of age and/or disability (must be 60 years of age), or a Medicare Card to the Transit Services Division. The Elderly and Disabled Identification cards must be renewed every (3) years. ETo buy an "E & D" Bus pass, the passenger must show one of the above three ID cards. If a rider has a "mobility impairment" that prevents them from using the Fixed Route System, the passenger may qualify for the Paratransit Service. EAII Passengers boarding your coach or van must be counted as --Cash Youth Cash Adult Single Ticket Pass (includes Day Pass) —UNC —Aims —SP (StarTek) — Semprian Free- any non-paying rider, children four (4) years or younger, United Way, or any other Free Ride Coupons E Drivers are responsible for having five (5) day passes with them at all times. Drivers will note on the top portion of the ridership form when a day pass is sold. Additional Day Passes can be obtained in the dispatch office. Day passes are initially counted as a pass, and then each time it is presented to a driver it is counted as a pass as well. Drivers will put their radio ID # on the pass at the time of the sale, as well as making sure the proper date is punched. E PASSENGER REQUIRING LIFT: are counted according to how they pay AND on the "lift' counter. The number of times a lift is used is for internal use only and not included in the method of payment. A lift usage is counted by a full cycle. A passenger using the lift to board and then de - board is counted as one (1) lift usage. 38 PASSEil6�f i TEACHING IN TRANSIT: During the school year, schools may schedule classes to ride the Fixed Routes for educational purposes. The fare for this is 25 cents for all participants (including teachers) per ride. Count as Cash Youth/Cash Adult. If they transfer to another route, count them as transfers. Drivers will receive notification when there will be a Teaching in transit group. Drivers will return the TNT notice to the supervisor verifying the number of riders in the group. —If there is a TNT group, and the driver did not receive a notice, driver will contact Dispatch and make a note of the number of riders in the group, pick up and destination information. i PASSENGER TRAINING: Teachers or organizations must receive authorization from the Transit Services Superintendent or a Route Supervisor in order to train people to ride the bus. Trainers will present identification to you in order to ride free. The passenger they are training will pay full fare. —Organizations include, but are not limited to Envision, Schaefer, and School District 6. 39 GREELEY-EVANS TRANSIT 1200 A Street Greeley, CO.80631 NEW FARES EFFECTIVE SEPTEMBER 1, 2007 kTRANSIT SERVICE dual Fare $ 2.50 of 20 Paratransit Single Ride Tickets $38.00 of 20 Fixed Route Single Ride Tickets $20.00 of 20 E & D Tickets $10.00 Monthly 3-Month ansit Pass $55.00 $140.00 v & Disabled -Fixed Route Pass $14.00 $ 35.00 Eligible riders may use a Paratransit pass or a Paratransit single -ride ticket to pay their rand Response Fare. UNC ID's, Semperian and Star-Tek Badges, Aims Pass and Free e Coupons from any Organization will not be accepted as fare on Demand Response. The itional tare is shown below. Route Pass (&) $1.25 Route Single -ride Ticket (&) $1.25 Single -ride Ticket (&) $1.90 Fixed Route Pass (&) $1.90 1-4 Years of Age FREE -18 Years of Age (proof of age may be required) $0.60 Iderly & Disabled $0.60 (E&D Card, Medicare Card, or ADA Paratransit Card) 9 Years of age and older $1.25 gook of 20 Fixed Route Single Ride Tickets- Adult $20.00 ,00k of 20 Fixed Route Single Ride Tickets- Youth $10.00 ook of 20 Fixed Route Single Ride Tickets- Elderly & Disabled $10.00 Monthly 3-Month Pass $27.00 $70.00 y & Disabled Pass $14.00 $35.00 i Pass (5-18 Years) $14.00 $35.00 Pass (Semester) N/A $40.00 -t 6 Semester N/A $50.00 rt 6 Annual N/A $70.00 UNC student, faculty, and staff ID, Semperian and StarTek employee ID's are good for fare on Fixed Route and Paratransit Service only, Does not include Demand Response. For Paratransit Information Call 350-9290 (Voice/TDD) For Fixed Route Information Call 350-9287 (Voice/TDD) FARE STRUCTURE THEFT OF PUBLIC TRANSPORTATION Legislation has been enacted in Colorado which adds a provision to the Colorado Revised Statutes concerning "Theft of Public Transportation Services" House Bill 98-1026 was passed by the Colorado Legislature and signed into law by the governor on April 2, 1998. With the enactment of this law, it is now a Class 2 Petty Offense for a person to occupy, ride in or use a public transportation vehicle without paying the applicable fare. As defined in the statute, "public transportation vehicle" would include a City bus. The penalty authorized for this offense is limited to a fine of no more than on hundred dollars, but the new law allows police officers an additional option for charging a person who might evade payment of bus fare in the City of Greeley. FIXED ROUTE 0-4 Years of age FREE 5-18 years of age (proof of age may be required) $ .60 19 years of age or older 1.25 Book of 20 Fixed Route Adult Single Tickets 20.00 Book of 20 Fixed Route Youth Single Tickets 10.00 The Bus Identification Card, Medicare Card or ADA Paratransit card .60 PASSES Monthly 3-Month Adult $27.00 $70.00 Persons with Disabilities, Seniors with BUS I.D. Card, Or Medicare Card $14.00 $35.00 Youth $14.00 $35.00 (5-18 years of age) AIMS per semester $40.00 rated UNC - Boomerang FREE UNC, StarTek, Semperian I.D. FREE District 6 Semester $50.00 District 6 Annual $70.00 PARATRANSIT DEMAND RESPONSE Individual Fare $ 2.50 Individual Fare $ 2.50 Book of 20 PT Single Tickets 38.00 Paratransit Tickets or Passes good for full fare. PASSES Month 3-Month Paratransit $55.00 $140.00 COMBINATIONS Fixed Route Pass or Ticket + $1.25 E & D or Youth Pass or Ticket + $1.90 UNC student ID's Semperian and StarTek employee ID's are good for fare. UNC student ID's, Semperian and StarTek badges, Aims Pass and Free Ride Coupons will not be accepted as fare on Demand Response. COMBINATIONS Fixed Route Pass or Ticket + $1.25 E & D or Youth Pass or Ticket + $1.90 TRANSIT SERVICES RADIO ID NUMBERS 306 JOHN LEE 342 JUDY HEUPEL 361 CANDIS MARTIN 376 TIM TIMMERMAN 345 MONTY TUMA 346 TIM DEMAR 347 MIKE CLARK 348 JOHN KNOX 349 ISRAEL DIAZ 350 KERRY GUNBY 351 JERRY MANGAN 3F' LINDA GIBSON 354 JACK EATON 356 NEDA OGAN 357 DARBY KIELER 358 ROSS BARCKLOW 362 PAM FORSTER 363 LORENNA RANGEL 365 PAT MOORE 366 KARI REAVES 367 BRAD BAUER 368 RITA JARAMILLO 369 STUART LAWRENCE 370 RODGERS KANANI 371 GARY AUGDEN 372 RONNIE ANDREWS 373 TOMMY LOBATO 374 JESSICA DIXON 359 JOE PEREZ 375 GLORIA WEGNE 377 JANAE MEADOWS 378 PRISCILLA ACHZIGER 379 CARRIE GIGGY 380 JULIAN ARIAS 381 GAIL JACKSON 382 GARY TODD 383 TOM BARBOUR 384 KERRY BURRIER 385 LAURA HENRY 386 JIM BRADY 387 LARRY VALENCIA 388 SUE BROWN 2008 Fleet Roster Unit Year GVWR Description Seating Capacity Standing Capacity Mobility Device Securinents Total Capacity Fuel Capacity in Gallons 905 1999 14 050 Goshen 8-14 0 3 14 55-Diesel 906 1999 14 050 Goshen 8 14 0 3 14 55-Diesel 907 1999 14 050 Goshen 8-14 0 3 14 55-Diesel 908 2002 14,050 Thomas 8-14 0 3 14 55-Diesel 909 2004 14,050 Goshen 8-14 0 3 14 55-Diesel 910 2004 14,050 Goshen 8 14 0 3 14 55-Diesel 911 2005 14,050 Goshen 814 0 3 14 55-Diesel 912 2005 14 050 Goshen 8 14 0 3 14 55-Diesel 913 2005 14,050 Goshen 814 0 3 14 55-Diesel 915 1982 33 280 Blue Bird 21 27 15 2 42 85-Diesel 928 2004 25,500 Goshen 15-21 10 2 31 50 Diesel 929 2003 36,200 Thomas 1521 10 2 31 50-Diesel 930 1993 37,500 Gillig Phantom 2430 22 2 52 125-Diesel 931 1993 37,500 Gillig Phantom 24-30 22 2 52 125-Diesel 932 1995 13,500 StarTrans Supreme 12 0 3 15 40-Gas/CNG 933 1995 37 600 Gillig Phantom 23-29 21 2 50 125 Diesel 934 1995 37,600 Gillig Phantom 23-29 21 2 50 125-Diesel 935 1997 25,000 Blue Bird 15-21 10 2 31 45 Diesel 936 1997 25 000 Blue Bud 1521 10 2 31 45 Diesel 937 1997 25,000 Blue Bud 1521 10 2 31 45 Diesel 938 1997 25 000 Blue Bud 15-21 10 2 31 45-Diesel 939 1997 33,000 Blue Bird 2026 13 2 39 60 Diesel 940 1997 33,000 Blue Bird 2026 13 2 39 60 Diesel 941 1997 33,000 Blue Bird 20-26 13 2 39 60 Diesel 942 1997 33 000 Blue Bird 2026 13 2 39 60 Diesel Except for unit 915, all units are used in daily revenue service All vehicles are in good condition TRANSIT SERVICES DIVISION BUS SAFETY PLAN The purpose of the Transit Services Division Safety Plan is to achieve the highest level of safety for all activities in the Division The following are the core safety program elements for the Transit Services Division • Driver Selection • Driver Training ' Vehicle Maintenance ' Drug and Alcohol Abuse Programs • Safety Data Acquisition and Analysis Driver Selection Driver selection is critical to safe transit operations The driver of a transit bus is directly responsible for the safety of their passengers and other drivers that share the road with the transit bus The driver selection criteria addresses the following areas • Licensing — The driver must possess a Commercial Drivers License Class B-P2 Colorado drivers' license and be at least 19 years of age or older ' Driving Record — The driver should have an acceptable past driving record over the last three years The driving record should demonstrate an ability to follow traffic rules and regulations and thus avoid accidents ' Physical Requirements — The driver must be physically able to perform the functions associated with the driving assignment be able to pass a Department of Transportation Physical and an Ergo Med screening Driver Training Once drivers are hired initial and on -going training is needed to insure proper operations and adherence to rules and regulations Driver training addresses the following safety related issues Traffic Regulations — Training relates to state and local traffic rules and regulations including traffic signs and signals ' Defensive Driving and Accident Prevention —Training stresses defensive driving principles collision prevention di id concepts of preventable accidents as a measure of defensive driving success ' Type of Vehicle in Service —Training focuses on the types of buses that will be used in service ' Basic Driving Maneuvers — Training includes all driving maneuvers for the types of buses in service such as stopping distance requirements and equipment functions such as door opening and closing procedures for passenger boarding and (le - boarding ' Drivers are required to demonstrate skill and performance competency in the buses they are assigned as a part of training requirements ' On -going training is necessary to reinforce the policies and procedures as well as providing a mechanism to brief drivers on new policies and regulations ' Other training includes CPR/First Aid Dealing With Difficult People Defen , je [giving Class and Passenger Safety and Security ' Complete and accurate records for all drivers training are maintained Vehicle Maintenance Proper maintenance of vehicles and equipment is critical to the continued safe operaton of our system Unsafe vehicles present unnecessary hazards to our drivers passengers and other vehicles on the road Basic vehicle maintenance practices must regularly address sarety related vehicle equipment to ensure that no unsafe vehicles are put into service Safety -related vehicle equipment includes ' Service brakes and parking brakes ' Tires wheels and rims • Steering mechanism • Vehicle suspension ' Mirrors ' Lighting and reflectors or reflective markings ' Wheelchair Lifts Safety -related equipment should be inspected during a pre -trip inspection to ensure that the vehicle is fit for service Regardless of the preventative maintenance activities in-service failures will occur When a failure is encountered that makes the vehicle unsafe or unable to continue operation the vehicle is removed from service and returned to the garage for repair 1) PERSONNEL Organization & Experience Greeley Transit Services operates from a single maintenance and administration facility in Greeley and is staffed by 33 professional drivers, two dispatchers, an administrative specialist, two route supervisors an assistant manager and a division manager Collectively Greeley Transit Services has over 400 years of professional commercial driving experience, including over 275 years of professional transit driving experience, and over 75 years of transit management experience Greeley Transit Services Organizabonal Structure Greeley Transit Services has a relatively flat organizational structure of three levels Drivers, Route Supervisors and Transit Manager With an open door policy that is well supported, good communications, fair wages and benefits, and a commitment to continuous improvement and our customers Greeley Transit Services is not unionized and experiences a very high level ofjob satisfactions amongst our entire transit team Transit Services Manager Assistant Transit Manager Administrative Specialist LTDispatchers (2) Coord%inatWor Route Supervisor Route Supervlsor Route Supervisor Drivers Dnv ers Dnvers 7 Drug and Alcohol Abuse Programs Since the City of Greeley receives Federal Transit Administration (FTA) operating and capital funds the FTA Drug Testing Requirements form the basis for the drug abuse program An alcohol abuse program is also required The bottom line is protection of the riding public and Transit Services Division employees The City of Greeley Drug and Alcohol program outlines the specific policies procedures and responsibilities Safety Data Acquisition and Analysis Safety data relative to transit operations can be used to determine safety trends in operations This data includes safety related events such as passenger injuries or claims employee injuries accidents and incidents The data is useful in identifying hazards before they cause accidents The data helps improve system performance not only in respect to safety but also in overall delivery of services to our riders Transit Services Division Goal 2008 The 2008 safety goal of the Transit Services Division is to decrease the number of sideswipe accidents and backing accidents through education awareness and continuing courses in defensive driving Sideswipe and backing are the divisions most occurring accidents and are preventable in most instances Most of our sideswipe accidents deal with bus mirrors coming in contact with fixed items such as sign poles and mirrors on parked vehicles and has not been an issue that has been costly Backing accidents for our Division is something that should be 100% preventable based on Division policy That policy as outlined in the Divisions Standard Operating Procedures is that backing is not allowed without a spotter There are times when a Paratransit van may have to back up In those instances the driver will get out and look before performing any backing maneuver These are the two major goals for this Division APPENDIX A CRISIS MANAGEMENT GUIDELINES FOR TRANSIT DRIVERS THE FOUR BASIC ACCIDENT AND EMERGENCY MANAGEMENT STEPS 1 Keep calm 2 Contact the dispatcher 3 Protect your passengers, yourself and your vehicle 4 Complete the required documentation ACCIDENT HANDLING PROCEDURE 1 Check your location DO NOT move your vehicle unless you are Instructed to do so bylaw enforcement or when leaving the vehicle where It Is would expose the passengers to greater danger such as In a busy traffic lane, on a blind curve, near the top of a hill, or because of weather 2 Secure the vehicle by placing the vehicle In park, setting the brakes, turning off the engine and turning on the four-way hazard flashers 3 Make a decision to evacuate or not to evacuate the vehicle EVACUATE IF NECESSARY 4 Assess the condition of your passengers and contact dispatch providing the following Information A Exact location, cross street or direction of travel B Type of emergency and exactly what has occurred C Number of passengers on the vehicle, number of wheelchair passengers and any injuries involved D What type of help you will need from law enforcement and emergency medical personnel E Whether or not you are blocking traffic and If the vehicle can be safely moved 5 Respond to passenger needs and assist any Injured passengers consistent with system policy 6 Inform all passengers of the situation, what actions you have taken and how they will be affected 7 Request that all passengers and witnesses complete courtesy cards Including their names, phone numbers and any other Information they can provide Collect the cards for turn In to supervisors 8 Cooperate with law enforcement officials, Insurance representatives and Division supervisors 9 DO NOT assign blame or take responsibility for the accident 10 DO NOT talk to the media, but Instead refer the media to system supervisors 11 Get all necessary Information from other drivers, law enforcement and emergency medical personnel Including A License numbers of other vehicle(s) B Make, model and color of other vehicle(s) C Name phone number and driver license number of other driver(s) D Insurance carrier and policy number of other driver(s) E Name of ambulance company and hospital to which injured were transported F Name, department and badge number of responding law enforcement officer(s) G Any other pertinent observations including condition or behavior of other driver(s) 12 Complete all required accident report documentation as soon as possible l a7aro & Nacl EVACUATION PROCEDURE 1 DO NOT EVACUATE the vehicle unless it is absolutely necessary to do so 2 DO EVACUATE the vehicle if any of the following conditions exist A The vehicle is in a dangerous location and cannot be moved B You see fire or see or smell smoke C You see leaking fuel coming from or underneath the vehicle D Any other conditions that would make it safer for the passengers to evacuate the vehicle 3 Once a decision to evacuate is made, speed of evacuation is essential, especially with threat of fire 4 Calmly tell your passengers what you are going to do, tell them which exit(s) to use and where you want them to wait, stressing that they must stay clear of the bus and clear of traffic hazards 5 Assess the condition of passengers to be evacuated and what assistance will be required 6 Ask for assistance from ambulatory passengers in evacuating passengers who are injured or disabled 7 Evacuate all ambulatory passengers first except those who have agreed to assist in the evacuation of non -ambulatory passengers and ask someone to take the fire extinguisher off with them 8 Make sure all passengers assemble in a safe location well away from the vehicle 9 When evacuating non -ambulatory or wheelchair passengers, do the following A Use a web cutter to cut through all securement devices B If the wheelchair door works and the lift is operative, put the lift halfway down and use it as a step to roll the chair off the vehicle or to drag or carry non ambulatory passengers off C If the wheelchair lift is not working, slide wheelchair passengers out of their chairs and drag or carry them and any injured or unconscious passengers down the aisle and out the door dragging should be done by bending at the knees and grasping and pulling under the arms D If the doors of the vehicle are blocked or non functioning evacuate any mobility impaired injured or unconscious passengers by getting them through emergency exit windows or roof hitches as the situation may dictate and preferably with assistance outside and inside SECURING THE VEHICLE PROCEDURE 1 If possible and you are not in an accident, move the vehicle to a safe location off the roadway 2 Place the vehicle in PARK, set the brakes and shut the engine off 3 Put on the four-way hazard flasher signals 4 If the vehicle is on a grade, turn the front wheels to either the right or the let, iepending which direction would minimize rollaway and block the rear wheels against � @ grade 5 Put out flares or triangles if the vehicle is not in a completely safe location A If it is a two lane road place one flare or triangle 100 feet or more to the rear of the venic or around curve or over the top of any hill and aligned with the center of the vehicle Place a secol flare or triangle 10 feet to the rear of the vehicle and aligned with the traffic side of the venicle ace a third tlar< or triangle 100 feet or more in front of the vehicle or around any curve or over the top of my hill and aligned with the center of the vehicle B If it is a four -lane or divided highway place one flare or triangle 200 feet or more to the rear of the vehicle or around any curve or over the top of any hill and aligned with the center of the vehicle Place a second flare or triangle 100 feet to the rear of the vehicle and aligned with the traffic side of the vehicle Place the third flare or triangle 10 feet to the rear of the vehicle and aligned with the traffic side of the vehicle C In any other circumstance, put out flares or triangles using common sense and in a way that will steer traffic from both directions around you vehicle KTINGUISHING FIRES PROCEDURE 1 If smoke or fire is present, EVACUATE the vehicle before using the fire extinquisher l a7arn & Nncl 2 DO NOT open up the hood or engine compartment if there are signs of fire inside 3 Shut off all electrical power and read the instructions printed on the extinguisher 4 When using the extinguisher, stay as far away from the fire as possible 5 Aim at the source or the base of the fire, not at the flames 6 Position yourself upwind Let the wind carry the extinguisher contents toward the fire rather than carrying the flames toward you 7 Continue extinguishing until whatever was burning has been cooled 8 Absence of smoke or flame does not mean that the fire is completely out or cannot restart 9 Only try to extinguish a fire if you are sure what you are doing and it is safe to do so HANDLING BODILY FLUID SPILL PROCEDURE 1 Contact dispatch and describe the situation If you are instructed to respono to the bodily fluid spill, complete steps 2-11 If you are instructed to wait for assistance to arrive on the scene, secure the vehicle and wait In any case, follow system policy on handling biohazards 2 Locate the biohazard kit that is on the vehicle Avoid stepping on the fluid spill 3 Put on the disposable gloves found in the biohazard kit when giving any first aid or cleaning up any potentially dangerous bodily fluid spill such as blood, vomit, urine or defecation 4 Cover the spill area with the disinfectant found in the biohazard kit 5 Using the appropriate instrument from the biohazard kit, dispose of any material that may be contaminated by placing it in the biohazard bag found in the biohazard kit 6 If the clean up includes broken glass or other sharp objects, extra caution must be taken Pick the sharp objects up by mechanical means rather then using your hands and dispose of them in the leak proof, puncture proof container provided in the biohazard kit for that purpose 7 Discard carefully all clean up materials including gloves in the biohazard bag 8 Double bag the biohazard bag immediately if there is any possibility of it ripping or tearing 9 Insure that all biohazard materials are placed in the appropriate transit system depository 10 Thoroughly wash hands with soap, disinfectant and running water as soon as possible 11 Complete all required incident documentation HANDLING ILL PASSENGERS PROCEDURE 1 Secure the vehicle in a safe location 2 If possible, determine what type of help the passenger might need If the passenger is unconscious, ask other passengers if they know what is wrong with the ill passenger 3 Check the passenger's wrists and neck to see if there are any medical warning tags Follow the directions on the medical warning tags if you find any 4 Contact dispatch, explain the situation, ask for emergency assistance if you need it and instructions 5 Inform the other passengers of what is going on and keep them away from the ill passenger 6 Administer first aid or CPR if you are trained in it and it is your system policy to do so 7 Keep the passenger warm, comfortable and talk to him or her as a treatment for shock 8 DO NOT give the passenger food, drink or medication unless medical warning tags say to do so 9 Ask other passengers to fill out courtesy cards and complete all required incident documentation APPENDIX B l o ai o & Nocl Federal Transit Administration Transit Threat Level Response Recommendation FTA Policy Statement The Federal Transit Administration (FTA) has developed a National Transit Response Model Ili It kippoi is ihL initiatives of the Office of Homeland Security (OHS) The plan is a guide for the FTA s i L5ponu the 011 ti Homeland Security Advisory System (HSAS) The Transit Threat Level Response RLCOMIIICIld iu n u) uu n provides guidance to the U S transit industry in responding to the various OHS threat level detiign Luons Introduction and Background The Federal Tiansit Administration (FTA) in response to the Office of Homeland Secur rty (011S) has defined the following plan to guide transit response to the HSAS as defined in Homeland Security Pi esidcnu it nuective #3 The plan establishes a consistent and coordinated transit response to potential threats in oidu io pi ucct it visit passengers employees and infrastructure and to support community eneigency iesponsc el foi is ui thci the pi ui is compatible with the way transit operates • Transit relies on an inherently open architecture allowing free movement of passen1.0 s 111 ubhc f to htic and vehicles This freedom of movement must be maintained to permit transit to pu foi m 1 b me functions • Transit is geographically widespread, often operating on public infrastructure and ieyuirin_ nripoutant interagency cooperation to ensuie protection • There is great diversity in how police and security forces are provided and deployed a di I Ic i ent transit systems There is no national mandate to standardize this facet of transit operations uid sc aii ity foi c policies will remain a local agency decision • Transit functions include substantial differences in equipment infrastructure opu uions inci scour It)' practices from agency to agency While this plan provides general guidance lot iesponsc to Individual threat conditions the details of specific implementation vary substantially throughout then tgencics • Transit systems are routinely under surveillance by then operating staff (e g drove is supci visors station attendants, and controllers), security employees and, with increasing frequency transit passungeis This normal level of vigilance supplemented by appropriate awareness training and the protects c measures Identified under threat condition green/blue, may be sufficient vigilance for some systems l anaro & Nocl Threat Level/Attack/Recovery Systems Approach The FTA National Transit Response Model supplements the existing HSAS Threat Condition model with Black d Purple designations to further define appropriate transit industry activities when an attack is in progretiti and ring the post -event recovery of transit services and facilities Color Condition Low threat level BIW Generalthreatlevel Elevated threat level High threat level Re.d Severe threat level Black Actual Attack Puiplc, Recovery The Black and Purple designations are interpreted as follows Black indicates that an attack is underway against a specific transit agency of within the agency s immediate geographic area The Black state is entered only when an attack has occuned Black includes the immediate post -attack time period when the transit agency may be responding to casualties assisting in evacuations inspecting and securing transit facilities or helping with other tasks diected by the local emergency management authority • Puiple indicates the recovery of transit service after an attack has occurred Purple includes i estoration of levels of service routes and schedules repairing or reopening facilities adjustment of stlf f work schedules and duty assignments responding to customer inquiries about services, and other activities necessary to restoie tiansit service The Purple state follows the Black state and may also exist for shoit lime periods when the agency is tiansitioning from a higher threat condition to a lowei threat condition (c g from Red to Orange) The Purple state will coexist with the prevailing threat condition In othei words business recovery (Purple) will be accomplished while maintaining the prevailing readiness status (e g Oiange protective measures) Threat Level Information The Attorney General makes the decision to change the OHS threat level Changes in threat levels iypically will he in sequential stepwise order As conditions warrant elevated threat levels will typically piogiess ui oider from lowest (green) to highest (red) Likewise as conditions warrant returning from highei to lowci thn it levels will typically progress sequentially Transit response posture may vary depending on the nature of the threat level For example thi e it ,uidance focused on the northeastern region may dictate that transit agencies in that region maintain i highu response posture than other regions of the country If the guidance is modal based for example a threat to uU bways and transit agencies with subway modes may maintain a higher response posture than agencies withom subways In fact large multi -modal transit agencies may operate their different modes with different i e,,ponsc postures However based on infoimation and conditions transit agencies should be prepared for the di5tmu poiti ibility of non -sequential threat level advisory For example if information and conditions wauant i cur tent ihu,rt ufviuu level of Yellow could be directly elevated to Red' Transit agencies must work collaboratively with their local and regional emergency manaLuucnt of canization" it terrorism task force police agencies and other organizations Each transit agency is ic5pont11 I� to] uetermining its own appropi rate response posture based on an assessment of the guidance i ccuvul 11 oni III sources and the response posture of the communities where the agency provides service 2 FTA Recommended Protective Measures/Activities for Transit Agencies The FTA recommends the threat level protective measures and activities for transit age nuts as utI ,e sU d rn commended actions not required actions While each transit agency should implement me tun c,s u,trvitics )ropriate to its own operating environment, the following general guidelines apply • The threat/risk goes up with each successive level • Responses are additive each level incorporates all activities from the previous levels • Threat information may be general or indicated for different geographical regions of the country metio areas cities transit agencies industries facility types (e g subway tunnel bus control ccntei etc, ) of lot a specific facility • Specific implementation must be determined by the transit agency in light of actual counts Irt otcctive measures for a highei level than officially designated may be implemented by the It anstt a,,Lncy Tot example if the threat advisory level is elevated from "Yellow" to ` Orange" a transit agency may elect to implement not only Orange ' level suggested protective measures but also some Rcd Icy cl protective measm es The following table presents specific transit industry protective measures in response to the HW, threat level conditions as well as for the actual attack and post-attack/recovery phases FTA Recommended Transit Protective Measures GREEN Low Condition (Green) This condition is declared when there is a low risk of terrorist attacks Measure 1 Refining and exercising as appropriate preplanned Protective Measures Measure 2 Ensuring peisonnel receive proper training on the Homeland Security Advisory SvtitL n and speulic preplanned department or agency Protective Measures Measure 3 Institutionalizing a process to assure that all facilities and regulated sectors are regal tily assessed for vulnerabilities to terrorist attacks and all reasonable measures are taken to mitts ue thcsc vulnerabilities Measure 4 All contractors and visitors must check or sign in and out of designated fact httes of ii e is wtthtn the facility that are considered key command control of communications cuntu s of u c Measure 5 Ensure existing security measures are in place and functioning such as lenun; loc 1 c tmu t surveillance intruder alarms and lighting Identify those additional securrty me tsw �s and icsow ccs that can enhance the securrty at the higher Threat Condition levels, e g mcreasc.d surveillance Measure 6 Establish local regional and system wide threat and warning dissemination process emergency communications capability and contact information with law enforcement and secru try officials including local FBI Field Offices, first responders regional and district US DOT and ['TA representatives Emergency communications should have redundancy in both hard),\, tie and means to contact security officials law enforcement agencies and mobile field comm-ind c enters Measure 7 Develop terrorist and security awareness and provide information and educate employees on security standards and procedures Caution employees not to talk with outsidets umcuning then facility or related issues Measure S Advise all personnel at each facility to report the presence of unknown personnel untdentihed vehicles vehicles operated out of the ordinary abandoned parcels of packages urd other suspicious activities Measure 9 Develop procedures for shutting down and evacuation of the facility facilities loc, uCd real ct rtic, il community assets should be especially vigilant of security measures '4leasure 10 Incorporate security awareness and information into public education programs and notifications to emergency response organizations Measure 11 Survey surrounding areas to determine those activities that might increase the see,in ity risks that could affect the facility, e g airports government buildings industrial tacihties pipClmes etc, Measure 12 Ensure contingency and business continuity plans are current and include a response to teironst threats Measure 13 Develop and implement hardware software and communications securrty for computer based operational systems FTA Recommended Transit Protective Measures BLUE Guarded Condition (Blue) flits condition is declared when there is a general risk of turoi tst itt iu Measure 14 Establish liaison with each station or facility served to coordinate measures th it in n b nCCessai the Threat Condition increases - `easure 15 Ensure that a response can be mobilized and review facility security plans and pi ot-L Inie S nnCludi n' bomb threat chemical biological or radiological threat and evacuation pioCCtiwCs mruc III ins incorporate EOD and tactical teams as necessary including accessibility it, � oplo cleiL, [loll capabilities such as K-9 teams of electronic sniffers Measure16 Inspect perimeter fencing and repair all fence breakdowns In addition iCvicw Ill wtstindmg maintenance and capital project work that could affect the security of I toil I I iCs Measure 17 Review all operations plans personnel details and logistics requirements th it put i i to implementing higher Threat Condition levels Measure 18 Inspect all CCTV/Video Camera/VCR equipment and mteicom systems whuc tppli, ibIL to unstuL equipment is operational Measure 19 Review and ensure adequacy of personnel and ID issuance and control pto(-k-elcnL Measure 20 Require each visitor to check in at designated facilities of ueas within the I tulit\ i It uC Consid key command control or communications centers or areas and verify that iclunili� non �I especially alert to repeat visitois of outsiders who have no apparent bustnesti It the IIII% tnd ue asking questions about the, facility or related issues including the lauhty s pu sonny BL I troth It with vendors who service the facility and investigate changes in vendor pit uannCl Measure 2l Inspect emergency supplies to ensure equipment ism good working of der -asure 22 Provide the public with any mfoimation that would strengthen its ability to t(t ippi 011 t uCI y h Measure 23 At regular intervals remind all personnel to be suspicious and inquisitive about A ungeis particularly those carrying suitcases or other containers Watch for unidentified vehicles on of in the vicinity of facilities Watch for abandoned parcels or suitcases and any unusual activity FTA Recommended Transit Protective Measures Elevated Condition (Yellow) An Elevated Condition is declared when there is a significant i isk of iu roi ist att icks Measure 24 Inform all law enforcement and security officials with an operational need to know of the increased threat Communicate this information to agency employees who have an operation it need to know Reinforce awareness of responsibilities with employees Measure 25 Test security and emergency communications procedures and protocols Post ',curt i\ nlcrt if appropriate Check communications with designated emergency respomc of cumin uul loc itions Measure 26 Secure all buildings and storage areas not in regular use Increase frequency of mspc ttion and patrols within the facility including the interior of buildings and along the f iuhty he i imetei Increase surveillance in areas considered key command control or connmunic itunn, i,enttrs and areas such as truck docks taxi lanes parking lots bridges tunnels and intulockrngs as apphcablt Measure 27 Check designated unmanned and remote sites at more hequent intervals foi signs of unauthorized entry suspicious packages or unusual activities Measure 28 Reduce the number of access points for vehicles and pet sonnel to minimum levcls i ud pet odical lv spot check the contents of vehicles at the access points Be alert to vehicles p u ked I of an unusual length of time in or near a facility Measure 29 Inspect all mail and packages coning into a facility Do not open suspicious pack igts Review the USPS Suspicious Mail Alert' and the Bombs by Marl publications with all personnel involved in ieceivmg mail and packages Measure 30 Network with local law enforcement intelligence units, i e FBI field offices and li loon as appropriate with other departments Measure 31 Ensure that personnel with access to building plans and area evacuation pl-ins bt iv ulablc at all times Personnel should be able to seal off an area immediately The Directoi of S if( ty and becui rtv and staff required to implement security plans should be on call and reldily availabl L Measure 32 Increase security spot checks of vehicles and persons entering facilities Measure 33 Review and implement security measures for high -risk personnel as appropriatt Measure 34 Increase the frequency of warnings by I ow Condition (Green) and Guarded Condition (Blue) and inform personnel of additional threat information as available Implement procedul cs to pi ov ide periodic updates on security measures being implemented Measure 35 Ensure that a company or facility response can be mobilized appioprtlte foi the inc Lased security level Review communications procedures and back up plans with all conctined Measure 36 Review with all facility employees the operations plans personnel saicty sLcw itv dL t uls and logistics requirements that pertain to implementing increased security levLls RLVIL notificationh ecall lists easure 37 Confirm availability ofsectutty resources that can assist with 24/7 covuagL as ippii, ible Measure 38 Step up routine checks of unattended vehicles scrutiny of packages and vdiiLlL,, ii,u monuoi critical facilities and key infrastructure (e g directed patio] checks of hatchLs It w m powLr substations, signal equipment, tracks switches rail yards and shops rights of w n uking lots etc ) are properly secured Measure 39 Limit visitor access to key security areas and confirm that the visitor h is i i It ukd n expected All unknown visitors should be escorted while in these ire iti Measure 40 Advise local police agencies that the tacilrty is at Elevated Condition 11'Llloi� ) no iv iu ih� measures being employed Coordinate emergency plans 2s appiopriau with M 11 h n IsdIllnru Measure 41 Resurvey the surrounding area to dtterinine it activities near the facility Lauld u e rig L111Li11unuLs and other incidents that could affect the facility e g , airports government building industual facilities railroads, other pipelines, etc Measure 42 Instruct employees working alone at remote locations or on the ROW to LhLLI, in on i pcnodiL basis Measure 43 Check to ensure all emergency telephone radio intercom and satelhtL LomnnuniL aeon devices u L in place and they are operational easure 44 Direct all personal company and contractor vehicles at the facility arL seen Ld b� i Lknig thL vehicles Remind Bus driv ers to lock vehicles and check vehicles before enter ing of di iving Measure 45 Interface with vendors and contractors to heighten awareness and report suspicious activity Post signs or make routine public announcements that emphasize the need for all passen-'us to LlostIV control baggage and packages to avoid transporting items without then knowlcdgL Measure 46 Assign canines to visible patrols in stations where applicable Measure 47 Alert bus and helicopter units if applicable Measure 48 Increase special foot patrols bicycle patrol, and bus and train boardmgs as appiopi i ire Use canine patrols if available Measure 49 Develop and implement a schedule for increasing the frequency of inspection including specific areas and item such as telephone booths garbage containers and all public etas Measure 50 Assessing whether the precise chaiaLteristics of the threat require that furthti rclmunent of preplanned Protective Measures Measure 51 Implementing as appropirate contingency and emergency response plans Measure 52 Keep all personnel involved in implementing antiterroiist contingency plans on L it I easure 53 Secure and regularly inspect all buildings rooms, and stoi age areas not in i cgulai u L 6 Project Management Brad Patterson, CCTM, Greeley Transit Services Division Manager, will be the Project Manager for the Greeley -Loveland Transit Pilot Project Brad brings over twenty years of project management experience in northern Colorado to this effort, including over ten years of experience in transportation and transit management Beginning as a transit operator for the City of Fort Collins Transfort, Brad led the formation of the Transfort Operators Advocacy Team, then moved south to Loveland where he designed and implemented the City of Loveland Transit (COLT) fixed route system He then opened SmartRoute Systems westernmost satellite operation under contract with the Colorado Department of Transportation Intelligent Transportation Systems Division (CDOT-ITS), co -located in the Colorado Transportation Management Center, providing statewide traffic management services Later, at CDOT-ITS he was a project manager for EnRoute Traffic Systems then moved over to the CDOT Transit Unit before coming to Greeley as Transit Services Manager in 2006 Brad has an Executive Masters of Business Administration degree from Colorado State University -Denver, and 45 years of life experience as resident of northern Colorado Brad will be assisted in managing the Greeley -Loveland project by John Lee, CCTM, Greeley Transit Services Superintendent As a 27-year employee of Greeley Transit Services, John brings a wealth of experience and knowledge of every facet of transit management to this effort Due in no small part to his organizational leadership of Greeley Transit s 2007 FTA Triennial Review of which Greeley received a nearly unheard of perfect score, John was selected by the Colorado Association of Transit Agencies (CASTA) as the 2007 Colorado Transit Employee of the Year John holds a Bachelor of Science Degree in Business Administration from the University of Northern Colorado and has been a resident of Greeley for over 40 years Measure 54 At the beginning and end of each workday and at other iegular and frequent into v u nrspu t the interior and exterior of buildings in regular use foi suspiuous packages Measure 55 Examine mail (above the regular examination process) for letter or paiLei bombs ivleasure 56 Check all deliveries to facility and loading docks Measure 57 Make staff and dependents aware of the general situation in order to stop rumors ind prevent unnecessary alarm Measure 58 At an early stage inform members of local security committees of actions bung t ikcn Explain reasons foi actions Measure 59 Operate random patrols to check vehicles people and buildings Measure 60 Implement additional security measures for high -risk personnel as appropirate FTA Recommended Transit Protective Measures High Condition (Orange) A High condition is declared when these is a high risk of terrorist ut ick5 Measure 61 Move cars and objects (e g crates tiash containers) at least 25 meters from buildinI_,ti (Wheie possible) particularly highly populated mission related or high profile buildings C onsidei centralized parking Move automobiles and other non -stationary items from station aid teimmal perimeters and other sensitive buildings or areas Identify areas where explosive devices could be hidden Measure 62 Close and lock gates and barriers except those needed for immediate entry and egi(ti hispeo perimetei fences on a regular basis Ensure that other security systems ale lunctiomng and are available Measure 63 Increase security manpower for additional surveillance to act as a deterrent and pi c vcnt unauthorized access to secure areas deploy specialty/technical resources and enact local tactical plans, if applicable The areas recommended for additional patrols should include i ulroad terminals on trains and busses at bus stops parking areas loading docks ticket countei s se( III c areas bridges tunnels and mterlockmgs Increasing surveillance of cirtical locations Measure 64 Arrange for and deploy plainclothes law enforcement or security officials foi siavu I I aicc nn terminals stations and other location as appropriate Measure 65 Physically inspect visitors and randomly inspect their suitcases parcels and othu � Mt anu 4 Measure 66 Continue Low Guarded and Elevated measures or mtroducc those that have not rh ulv be c n implemented Measure 67 Activate emergency response plans `easure 68 Reduce facility access points to the absolute minimum necessary foi continued opu main Rc Sri iu threatened facility access to essential personnel only Measure 69 Advise local police agencies that the facility is at a High Condition (Orange) ind ui the measures being employed Measure 70 Consult with local authorities about control of public roads and accesses that might nr ikL the facility more vulnerable to terrorist attack if they were to iernam open C ikL iddition it prccautious at public events and possibly consider alternative venues of even cancellation Measure 71 Erect barriers and obstacles to control direction of traffic flow and protect that tLi ni i n d station of other key area/facility from an attack by a parked or moving vehicle — company vchiLILs may be used for this purpose Implement centralized parking and shuttle bus seivice whet L Ic-isiblL Measure 72 Schedule more frequent visits to remote sites and other locations that are potentially impacted Measure 73 Increase the frequency of call ins from remote locations Employees should not woi k alone in remote areas Measure 74 Check all security systems such as lighting and intruder alarms to ensuie they uL Iunuioning Install additional temporary lighting if necessary to adequately light all suspect arL is of decrease, lighting to detract from the area Measure 75 Identify the owner of all vehicles parked at key command control or Communications areas of other critical areas/facilities/ and have all vehicles removed which are not identifiLd Measure 76 Strictly enforce control of entry Inspect all vehicles entering key areas/facilities including the vehicle s cargo areas, undercarriage glove boxes and othei areas wheie dangerous items could be concealed asure 77 Limit access to designated facilities to those personnel who have a legitimate ind c i itiable need to enter the facility Implement positive identification of all personnel— no exceptions EvacuatL all non -essential personnel Measure 78 Implement fiequent inspection of key areas or facilities inLluding the exterioi and i oof of all buildings and parking areas Increase patiolling at night and ensure all vulnei ible Li i evil points an, fully illuminated and secure Measure 79 If threat is region specific alert connecting iegion(s) of potential need foi iddiuon ii in inpowei and/or equipment commanding officers of connecting iepon(s) Measure 80 Review procedures and snake necessary preparations to establish Command C Lntw ( ) wheie applicable make necessaiy preparations to dispatch Mobile Command (LniLi s ind/ii An Wines in the event of an actual emL,gency prepare to initiate an incident comm and system of sunil ii inLrdent management structure for organizing the response to emergencies Pi Lp u L o Lxec.utL contingency procedures such as moving to an alternate site or dispersing the woil<foice Measure 81 Disable all baggage lockers where applicable Measure 82 Restrict access to boarding areas to ticketed passengers only Measure 83 Coordinate necessary security el forts with Federal State and local law enfoiccmLiri igLnLies of uiy National Guaid or other appropriate armed forces organizations . asure 84 Keep all personnel responsible for implementing antiteuoiist plans on call Measure 85 Enforce centialized parking of vehicles away from buildings Measure 86 Increase patrolling of the facilities zasure 87 Protect all designated vulnerable points FTA Recommended Transit Protective Measures RFD Severe Condition (Red) A Severe Condition reflects a severe risk of terionst attacks Measure 88 Increase security patrol activity to the maximum level sustainable Incicase pei unit i patrols and inspections of facility Measure 89 Cancel or delay all non vital facility work conducted by contractors or continuous[\ monitor then work with company personnel as applicable Measure 90 Continue all Low Guarded Elevated and High Condition measures of introducL thins(, that have not already been implemented Measure 91 Implement emergency and continuity plans as appropriate Reduce iesti u.tcd uc i i c ,5 points to an operational minimum Measure 92 Augment security forces to ensure absolute control of key command control m uoi runic tluim centers or areas and other potential target areas Establish surveillance p011)11 ind 1 ,min_ 1 1 uu and procedures Measure 93 Limit schedule or routing Measure 94 Remove unattended unauthorized vehicles parked within 100 feet of i tumin it hui i i<in 5[ itIL) where passengers load or unload Measure 95 Increase or iedirect personnel to address critical emergency needs Measure 96 Assign emergency iesponse personnel and pre position and mobilize tipcLi illy It urn I tc 11115 of resources Measure 97 Monitor redirect, or constiain transportation systems Measure 98 Close public and government facilities Measure 99 Identify all vehiLles within opeiational of mission suppot t aieas Measure 100 Search all vehicles and their contents before allowing enti nice to tacilitics Measure 101 Control access and implement positive identification of all personnel Measure 102 Search all suitcases briefcases packages etc biought into the facility Measure 103 Frequent checks of building exteriors and parking areas 9 Measure 104 Minimize all administrative journeys and visits Measure 105 Coordinate the possible closing of public roads and facilities with local author itic 5 FTA Recommended Transit Activities BLACK A Black (Attack) condition means that a terrorist attack has occurred Measure 106 Activate Immediate Action Drills (IAD) and Emergency Responses to a Tur of i5t A i t Lcl< (thei e lie 10 essential IAD s) Measure 107 Report the attack immediately to all emergency response organizations Measure 108 Provide for security of the site and other transit system assets during the enci guncv Lod be ales t to possible secondary attacks Measure 109 Assist response to any Casualties Measure 110 Activate measures to mitigate the effects of the Attack Measure III Assess immediately mipact of the attack on transit service and facilities and adl utit 01 to minatc services as required easure 112 Advise FTA and FBI immediately of all know information regarding the nature o1 the attack so that FTA FBI and others may immediately disseminate that information to other transit properties nationwide Measure 113 Provide Internal and Public Information ASAP Measure 114 Designate the Incident Commander and Activate Transit Emergency Response (oi i ipci ations) Center and/or dispatch repiesentatives to appropriate Emergency Operations Centel s Measure 115 Mobilize and provide transit assets (communications links equipment tacditi(,s and personnel) in support of the overall incident i esponse effort Measure 116 Identify Attackers for Responders if witnesses and/or surveillance can provide tinkly and ielevant information Measure 117 Activate on -call external contractors or other special supportas iequued FTA Recommended Transit Activities PURPLF A Purple condition designates business recovery activities after an attack Measure 118 Activate (or hastily develop) Business Recovery Plan .easure 119 Restore Transit System capabilities 10 Measure 120 Restore the Scene of Attack to functionality Measure 121 Guard against secondary Attacks easure 122 Evaluate why Attack succeeded and update Threat and Vulnerability Analyse Measure 123 Identify and implement corrective measures Measure 124 Restore Public confidence by announcing new measures Measure 125 Return to an appropriate preventative level of GREEN thi a RED Measure 126 Coordinate funding and other needs foi tiansrt system restoration with I I n Measure 127 Identify Short and Long Term Capital replacement needs develop plain ind ckt ul< t��til Jlti Measure 128 Complete an After Action report 11 a EMS COACH 933 AND 934 These are the switches on the floor of units 933 and 934. The bottom 2 are the left and right turn signal switches. The switch on the top left (indicated by the orange arrow) will activate the Emergency Call Police read out on the destination sign. The switch on the upper right is the high - low beam switch for the headlights. UNIT To deactivate Emergency Call Police sign on these two units - push either DEST A or DEST B. punch in any 1,2 or 3 digit destination code number, then press ENTER. Always check our,. a sure the help sign � i celed 1 r Ya M M R F �x `x Units 939, 940, 941 and 942 Activation switch for the Emergency Call Police sign on the 30' Blue Bird coaches. By using the heel of your foot to depress the switch, located by your left heel, your emergency sign will be activated. To cancel the emergency message, press down on the switch again. ALWAYS CER a CMAKE '1 La EMERGENCY �� �`�_ �„� HAS BEEN CANCELED, APPENDIX A PROPOSAL COST FORM TO NORTH FRONT RANGE METROPOLITAN PLANNING ORGANIZATION DATE March 14, 2008 In response to the Request for Proposals for intercity services between Greeley and Loveland, Colorado, the undersigned agrees to provide services in accordance with the operating plan on file at the NFRMPO office, which has been carefully examined It is understood that the service will be operated annually with approximately the number of hours noted NFRMPO INTERCITY BUS SERVICE Greeley Loveland Year #1 Year #2 Year #3 Service Total Annual Service 7 600 7 600 7 600 Hours Total Cost Per Hour Operating Capital Operating Capital Operating Capital $56 50 $0 86 $59 83 $0 11 $61 37 $2 42 Total Annual Cost $429 377 $6 500 $454 696 $830 $466 411 $18 424 $Amount/ $0 $0 $0 Percentage of 0% 0% 0°h DBE Opportunity TL _ r rie unuersigneu unaerstanas tnat any conditions placed on the Items stated above, clarification made to the above, or information submitted on or with this form (other than that requested) will render the proposal unresponsive If awarded the Contract, the undersigned hereby agrees to sign said Contract and to furnish the necessary certificates and performance bond PROPOSER City of Greeley Transit Services Division CONTACT Brad Patterson TITLE Transit Services Division Manager ADDRESS 1200 A Street, Greeley Colorado 80631 TELEPHONE 970-350-90751 FAX 970-350-9285 E-MAIL Brad Pattone� Grre�eele 'Gov coin SIGNATURE Lilt )lGli� !Y TITLE Transit Services Division Manager Public Works Director (Interim) 32 Supervisory Qualifications John Lee, Transit Superintendent Years of Transit Experience 27 Years of Supervisory Experience 24 Certifications (attached) • Certified Community Transit Manager • FTA Triennial Review Workshop • National Incident Management System • TSI -Effectively Managing Transit Emergencies Brad Bauer, Route Supervisor Years of Transit Experience 24 Years of Supervisory Experience 12 Certifications (attached) • Commercial Driver s License (CDL) Driver Tester Certification • National Safety Council Defensive Driving Instructor • American Heart Association CPR/First Aid Instructor • TSI- Transit System Safety • TSI- Effectively Managing Transit Emergencies • Introduction to the Incident Command System • National Incident Management System • CTAA- Passenger Service and Safety Carve Giggy, Route Supervisor Years of Transit Experience 12 Years of Supervisory Experience 6 Certifications (attached) • TSI- Effectively Managing Transit Emergencies • FTA- Triennial Review Workshop • National Incident Management System COACHES There are two ways to activate the Emergency Call Police help signs in the 25' Blue Bird coaches. By pressing the green switch on the left side of the driver on the control panel, or by pressing the E button on the control box. To cancel the Call Police message simply program in another destination number and press the green set button on the control box. ALA I. SIGN ON THE OUTSIDE TO F�W; -ANCELED activate the Emergency Call Police sign in coach 930 and 931, you must press the button to the left of the driver (indicated by the orange arrows) just below the transmission buttons. Press and hold the button for about 2 seconds Call Police sign on units 930 and 931-push up on the toggle switch located in front and above the driver on the front bulkhead above the windshield. Hold the toggle up for approximately 3 seconds. Always check I le to ajzike sure the Emergency sio-a has beer,, =: eaetivated c t ry of / �.. Greeleomw (t "'ll i `971t't �a�OhPCf rjz� Y EMERGENCY OPERATIONS PLAN TRANSIT SERVICES DIVISION 1200 `A' STREET GREELEY, CO 80631 Updated OV15108 TABLE OF CONTENTS 1 PURPOSE OF THE PLAN 2 OBJECTIVES OF THE PLAN 3 CRITERIA AND PROCEDURES FOR ACTIVATING THE PLAN 4 ROLES, RESPONSIBILITIES, AND AUTHORITY 5 PROCEDURES FOR OPERATING DURING AND AFTER EMERGENCIES 6 RESOURCES AVAILABLE TO SUPPORT EMERGENCY OPERATIONS 7 CRITERIA AND PROCEDURES FOR RETURNING TO NORMAL OPERATIONS 8 PROCEDURES FOR TESTING THE PLAN 9 POST EMERGENCY PLAN APPENDIX NOTIFICATIONS LIST TRANSIT SERVICES DIVISION EMPLOYEE ROSTER TRANSIT SERVICES FLEET ROSTER TRANSIT SERVICES DIVISION GENERATOR PROCEDURES TRANSIT SERVICES RADIO INVENTORY AND CELL PHONES LISTING OF FOUR WHEEL DRIVE VEHICLES OWNED BY EMPLOYEES Purpose of the Plan The purpose of this plan is to ensure that the Transit Services Division can provide support to the Department of Public Works during penods of emergency/disaster resulting from a natural or manmade hazard, or Terrorism/CBRNE incident 2 Obiectives of the Plan In emergency situations the Division is best suited for transporting people to safety and using vehicles to temporarily shelter disaster victims or emergency personnel 3 Criteria and Procedures for Activating the Plan To ensure that transit services are available A supervisor is on -call Monday - Saturday 3 30 a in to 10 15 p in and Sunday 5 00 a in to 2 30 The supervisor on call can be contacted at 970-371-3404 This phone number is for police dispatch and Public Works employees to contact Transit Services If there is an emergency that requires the transportation of people or to temporarily shelter disaster victims, or emergency personnel the on -call person will notify the Transit Services Manager The on call supervisor will notify other Division employees to report to work and will assign them emergency responsibilities Division employees will make sure they have their City Identification badges with them The policy for responding if there is an emergency and communications are down, will be for all available personnel to make sure their families and property are safe, then proceed to the Transit Services Division Facility (1200 `A Street) With communications down a driver may be the first transit employee to amve at the facility Decisions about providing assistance to other agencies will be the first responder's responsibility to authorize until supervisors arrive on the scene All personnel should make sure at least 4 hours have elapsed without having an alcoholic dnnk before reporting for duty Roles, Responsibilities, and Authonty The Transit Services Manager will be in charge of activating and implementing tlus emergency plan The supervisor on call will assign dnvers and dispatchers as needed, given the magnitude of the situation If the Transit Services Manager is unavailable, the Supervisor on call will assume the responsibilities of the Transit Services Manager as outlined in this plan The Fleet Manager will be in charge of assigning mechanics and maintenance service attendants as needed, given the magnitude of the situation As early as possible in the course of an emergency the Division will send a representative to the EOC when and if one is established 2 Procedures for Operating During and After Emergencies A Work with Emergency Operations Center, Police and Fire Departments to evaluate the situation and insure the safety of our personnel B Contact the Public Information Officer, (radio, newspaper, etc ), to advise of any route changes or changes in service level Transit Services will continue on major arterial streets if vehicles are available C Keep our radio airway open No unnecessary transmissions in order to receive further instruction if necessary D Portable Generator- The Equipment Maintenance Division has a portable generator that will provide electricity to pump fuel, provide lighting, and operate overhead heaters in storage area for buses if there is no electricity in the building E Fuel Supply -Diesel fuel tank reorder point is at 10,000 gallons to provide enough fuel for 2 weeks F Communications System -Transit Services Division will communicate by portable radios and cellular phones if normal telephone lines are down Additional charged batteries for both radios and cellular phones will be available Up to three people will be assigned to answer Fixed Route and Paratransit phone calls G Computer Systems -The Division can operate manually if necessary to schedule passenger trips on Paratransit Service All scheduling of drivers, tracking of hours, and division reports can be done manually Resources Available to Support Emergency Operations A Personnel - The Transit Services Division (1200 `A' Street) Transit Services Manager Transit Services Operations Superintendent Two Route Supervisors Two Dispatchers Twelve Full Time Bus Drivers Twenty Two 3/4 Time Drivers One 1/2 Time Drivers One Hourly Bus Driver One Clerical Position B Equipment Transit Services Division (1200 `A' Street) Fifteen Fixed Route Buses (approximately 30 passengers) Eleven Paratransit Vans (approximately 12 passengers) One Four Wheel Drive Pickup One Car One service van (12 passenger) One skidsteer One Emergency Generator Three Cellular Phones Five Handheld radios In a localized emergency Transit Services Manager will contact the following people the Director of Transportation at Weld County and the Director of Transportation at School District #6 to secure additional resources Weld County Transportation- Patsy Drewer (970) 356-4000 Ext 4496 School District #6- Brad Johnson (970) 348-6800 City of Fort Collins-Transfort General Manager (970) 221-6620 City of Loveland- COLT General Manager (970) 962-2700 Criteria and Procedures for Returning to Normal Operations A Transit Services Manager will notify supervisor on call that the emergency is over The Supervisor on call will notify personnel that the emergency is over and they can return to normal radio contact The Supervisor on call will notify personnel as to what date and time they will return to scheduled Fixed Route and Paratransit Services B Disconnect the portable generator that has been connected in the Transit Services building Change switch in electrical room to use Excel Energy electricity (See Page 10) C Return to using normal communication and computer systems D If Division Personnel need downtime after emergency is canceled the Director of Public Works will authorize minimal scheduled Fixed Route and Paratransit Services Procedures for Testing the Plan Annually employees are trained on the emergency call out procedure and the notification list is updated The Transit Operations Superintendent will oversee an emergency tabletop or simulated exercise each year 0 9 Post Emergency Plan A The Transit Services Manager will meet with the personnel who assisted in implementing the plan to determine how it worked If necessary, changes will be made to the plan for further emergencies B Supervisors will review time cards and fuel tickets to ensure all direct costs are charged to the emergency project number assigned by the Finance Department Prepared By Pn , Date g- -a8 Tr it Seer/ s Operations Superintendent Department Head Date Lh19 Director of Pubh orks Authorized Signature No Text Driving Staff GREELEY TRANSIT SERVICES - DRIVING STAFF DETAIL Drivers Name Date of Hire Full/ Part Time State Driers License No CDL Class Type Years Licensed in Class Type Years GET Exp Years Prior CDL Driving Exp Achzrger Pnscdla 04/16/1987 F CO 92 001-5737 BP2 20 20 4 Andrews Veronica 09/10/1986 F CO 92 006-8675 BP2 21 21 8 Anas Julian 11/21/1996 F CO 92 008 3309 BP2 11 11 0 Augden Gary 05/03/1999 F CO 92-009-8966 BP2 9 9 0 Barbour Robert Jr 07/28/2005 P CO 92 013-1177 BP2S 3 3 4 Barcklow Ross 10/19/1995 F CO 92 272-1148 BP2 12 12 0 Brady James 12/06/2007 P CO 92 025-6025 BP2 2 mos 2 mos 0 Brown Sue 05/03/1999 F CO 92111-2900 BP2 9 9 8 Burner Kerry 12/28/2006 P CO 92 032-0340 ATNP2S 1 1 1 Clark Michael 08/25/2005 P CO 92 042-0836 BP2 2 2 0 Diaz Israel 05/19/2005 P CO 92 057 3109 BP2 3 3 0 Dixon Jessica 12/28/2006 P CO 05 335-0690 BP2 1 1 1 Eaton Jack 04/02/1998 F CO 92 063-4736 BP2 10 10 0 Forster Pamela 07/29/2004 P CO 92-073-6543 BP2 4 4 18 Henry Laura 03/27/1989 F CO 92-099 8700 BP2 19 19 2 Heupel Judy 09/22/2005 P CO 94-334 3068 BP2 2 2 6 Jackson Gad 05/19/2005 P CO 92-004-1588 BP2 3 3 0 Jaramillo Rita 07/29/2004 P CO 99-279 0442 BP2 3 3 4 Kanam Rodgers 08/09/2001 P CO 92-118 2865 AP2TN 6 6 6 Kieler Darby 09/29/2003 P CO 94-266 2164 BP2 4 4 4 Lawrence Stuart 07/24/2004 P CO 04-050-0274 BP2 4 4 7 Lobato Tommy 12/30/2004 P CO 92 135-7640 AP2TN 3 3 17 Mangan Gerald 09/23/2004 P CO 95-037 2122 BP2S 3 3 4 Martin Candrs 08/15/2002 P CO 94-350-0563 BMP2 5 5 0 Meadows Janae 07/29/2004 P CO 95-060 2592 BP2 4 4 5 Moore Patrick 02/27/1986 F CO 95-073 2917 BP2 22 22 3 Ogan Neda 02/28/2006 P CO 92-171 5258 BSP2M 1 1 22 Perez Joe 11/05/1980 F CO 95 011 3003 BP2 28 28 0 Rangel Lorenna 08/13/1996 P CO 94 060-0417 BP2 12 12 0 Timmerman Terry 05/19/2005 P CO 92 232 7757 AMP2TN 3 3 4 Todd Gary 05/19/2005 P CO 92-2331304 BP2 3 3 0 Turns Monty 10/20/2005 P CO 94-357 2471 BP2S 2 2 10 Valencia Larry 12/27/1999 F CO 92-238 3175 BMP2 8 8 0 Wegner Glona 09/24/1984 F CO 92 247 1683 BP2 24 24 4 10 IT FUEL � TRANSIT PUMMPPNPROCEDGENERATOR y �NPUMP ORMALPFUEL R PROCEDURE / ROOM -ON THE SOWER IS O SOUTH WALL IS IS IT DAY OR DAvJ ELECTRICAL PANEL NIGHTQ OFF TO THE SIDE IS A BOX WITH \ SWITCH WITH CORD IS POWER IS PLUGGED INTO BOX BACK ON NIGHT SWITCH IN THE BOX I vM SHOULD BE ON GET FLASHLIGHT NORMAL,NEED TO BE CHANGED TO OFF +GENERATOR LOCATE GENERATOR EXTEND CORD FOR (GENERATOR SIZED BOX TO RUNNING MIN 2250 WATT GENERATOR WITH 120=0 AMP OUTSIDE OF THE OFF WITH STANDARD ELECTRICAL ROOM OuTLEr) PLUG CORD INTO TURN SWITCH OFF GENERATORS 120V IN ELECTRICAL LOCATE OUTLET (STANDARD ROOM AND RETURN ELECTRICAL. ROOM CORD FROM FOR TRANSIT GENERATOR TO (NORTH SIDE OF B(/FLDING LABS Fn SWITCHBOX THE BOX ELECTRICAL ROOMSHHOULD D BE OFF SHOULD NOW NEED TO BE CHANGED TO -URN SWITCH TO GENERATOR NORMAL TAKE GENERATOR CHECK IF FUEL TO ELECTRICAL PUMP IS WORKING ROOM LEAVE GENERATOR GO INTO TRANSIT OUTSIDE OF BUS WASH AND 1 ELECTRICAL ROOM BEGIN TO PUMP FUEL f` CHECKGENERATOR FOR FUEL AND OIL - START GENERATOR SHUT DOWN FUEL ALLOW TIME FOR GENERATOR TO PUMP AND WARM UP GENERATOR WHEN NOT IN USE LET THE GENERATOR KEEP WORKING IF NEEDED WHEN FINISHED FUELING WITH GENERATOR 1 TURN OFF PUMP Z TURN OFF SWITCH IN ELECTRICAL ROOK 3 TURN OFF GENERATOR RETURN CORD FROM GENERATOF TO BOX RETURN GENERATOR END OF PROCEDURE D BLQNYfRN %rS.EL PROC VS( TRANSIT SERVICES RADIO INVENTORY IN MARCH OF 2005 THE TRANSIT SERVICES DIVISION SWITCHED ALL RADIOS TO AN 800 MH SYSTEM IN ALL UNITS THE RADIOS ARE MANUFACTURED BY MOTOROLA SERVICE VEHICLES UNIT RADIO TYPE 56 CDM 1550 LS 206 CDM 1550 LS 901 CDM 1550 LS 280 CDM 1550 LS FIXED ROUTE VEHICLES 915 CDM 1550 LS 928 CDM 1550 LS 929 CDM 1550 LS 930 CDM 1550 LS 931 CDM 1550 LS 933 CDM 1550 LS 934 CDM 1550 LS 935 CDM 1550 LS 936 CDM 1550 LS 937 CDM 1550 LS 938 CDM 1550 LS 939 CDM 1550 LS 940 CDM 1550 LS 941 CDM 1550 LS 942 CDM 1550 LS Spare 999 CDM 1550 LS PARATRANSIT VEHICLES UNIT RADIO TYPE 902 CDM 1550 LS 903 CDM 1550 LS 905 CDM 1550 LS 906 CDM 1550 LS 908 CDM 1550 LS 909 CDM 1550 LS 910 CDM 1550 LS 911 CDM 1550 LS 912 CDM 1550 LS 913 CDM 1550 LS 932 CDM 1550 LS HANDHELD RADIOS EMPLOYEE RADIO TYPE 306 EX 600 XLS 367 EX 600 XLS 379 EX 600 XLS 390 EX 600 XLS DISP EX 600 XLS Patterson EX 600 XLS IN ADDITION TO THE RADIOS LISTED TRANSIT SERVICES HAS 2 BASE STATIONS 1 FOR PARATRANSIT AND 1 FOR FIXED ROUTE TRANSIT ALSO HAS 1 MOTOROLA HT 1000 (700 MH) PORTABLE RADIO THAT CAN BE USED TO CONTACT THE STREET DIVISION IF NEEDED CELL PHONES ON CALL 371-3404 DISP 3713405 SPARE 396-6127 Transit Services Four Wheel Drive Vehicle List Veronica Andrews 352-2104 Brad Bauer 356-2386 Came Craggy 506-0575 John Lee 686-2815 PROVISIONS FOR EXTENDED SHOP FUNCTIONS Generator for Equipment Maintenance Shop- The shop Radon heating, lights and shop equipment will be available with a portable generator set up Lighting- Battery Operated lamps will also be provided to help with power outages A battery operated computer will be available in the shop to track calls and transactions Cell Phones have been checked and updated with new batteries Radios will be in the shop for service calls in case cell phones are not working In case of extended stay, food that is non-penshable will be provided in the shop Bottled water and sodas for staff will be available Cityof / y� Greel Colmado Great From the Ground Up. y SAFETY MANUAL Reviewed: April 2007 TABLE OF CONTENTS L ACCOUNTABILITY AND RESPONSIBILITY............................................................... 6 A. GENERAL ACCOUNTABILITY.....................................................................................6 B. SPECIFIC RESPONSIBILITIES BY POSITION.............................................................. 6 i. City Manager.................................................................................................................. 6 iiDepartment Heads........................................................................................................... 7 ... w Supervisory Personnel.................................................................................................... 8 iv. Employees...................................................................................................................... 9 II. SPECIFIC SAFETY POLICIES AND PROCEDURES.................................................11 A. CONFINED SPACE ENTRY........................................................................................... 11 B. HAZARD ASSESSMENT................................................................................................11 c. DUTIES............................................................................................................................ 12 D. TRAINING AND EDUCATION...................................................................................... 14 E. ELECTRICAL SAFETY.................................................................................................. 14 i. Office Employees.......................................................................................................... 14 ii. Field Employees............................................................................................................ 15 iii. Workshops....................................................................................................................16 iv. Electric Welding........................................................................................................... 17 F. EXTREME WEATHER CONDITIONS.......................................................................... 18 i. Cold Weather................................................................................................................ 18 ii. Hot Weather.................................................................................................................. 18 G. FIRE PREVENTION AND EXTINGUISHMENT.......................................................... 19 i. Housekeeping................................................................................................................19 ii. Fire Prevention.............................................................................................................. 19 1. Electrical Wiring....................................................................................................... 19 2. Smoking....................................................................................................................19 3. Storage Facilities....................................................................................................... 19 4. Fire Extinguishment.................................................................................................. 19 5. Inspections................................................................................................................ 20 6. Emergency Plan ........................................................................................................ 20 H. HAND TOOLS................................................................................................................. 21 i. Manual Tools................................................................................................................ 21 ii. Electrical Tools.............................................................................................................23 iii. Air -Powered Tools....................................................................................................... 24 v. Power Lawn Mowers, Edgers, Weed Trimmers and Powered Landscape Equipment 26 vi. Occupational Noise Exposure...................................................................................... 27 viiHearing protection........................................................................................................ 27 c. HAZARDS IN THE OFFICE AND OTHER WORKPLACES ........................................ 28 D. LADDERS, SCAFFOLDS AND PLATFORMS.............................................................. 30 i. Ladders..........................................................................................................................30 ii. Scaffolding....................................................................................................................31 iii. Work Platforms............................................................................................................ 31 E. MACHINE GUARDING.................................................................................................. 32 i. Locking Out..................................................................................................................32 F. MATERIAL HANDLING................................................................................................32 i. Lift Trucks.................................................................................................................... 32 ii. Cable and Chain Slings................................................................................................. 33 G. TRAFFIC SAFETY- PERSONAL PROTECTION.......................................................... 33 H. TRAFFIC CONTROL...................................................................................................... 33 i. Traffic Control Plan ...................................................................................................... 34 ii. Approval of Traffic Control Plan .................................................................................. 34 iii. State Highway R.O.W.................................................................................................. 34 t. EXCAVATIONS..............................................................................................................34 i. Requirements................................................................................................................ 34 ii. City Responsibility........................................................................................................ 34 iii. Employee Responsibility.............................................................................................. 35 iv. General Information..................................................................................................... 35 J. COMPRESSED GASES................................................................................................... 36 K. GAS WELDING AND CUTTING................................................................................... 38 L. HOUSEKEEPING............................................................................................................39 m. SMOKING........................................................................................................................40 N. CLOTHING......................................................................................................................40 G. SUPPLEMENTAL BREATHING EQUIPMENT............................................................ 41 P. BODY PROTECTION...................................................................................................... 41 i. Eye Protection............................................................................................................... 41 ii. Head Protection............................................................................................................. 42 iii. Face Protection............................................................................................................. 42 iv. Hearing Protection........................................................................................................ 42 v. Foot Protection.............................................................................................................. 43 vi. Hand Protection............................................................................................................ 43 vii. Respiratory ................................................................................................................... 43 Vln. PROPER LIFTING PROCEDURE.................................................................................. 43 H. ACCIDENT INVESTIGATIONS.....................................................................................43 A. GUIDELINES FOR ACCIDENT INVESTIGATION..................................................... 44 B. ACCIDENT REPORTING PROCEDURES.................................................................... 45 IV. SAFETY MEETINGS........................................................................................................47 A. SUPERVISORY PERSONNEL....................................................................................... 47 B. GROUP SAFETY MEETINGS........................................................................................ 47 C. ON-THE-JOB SAFETY MEETINGS.............................................................................. 47 V. SAFETY TRAINING......................................................................................................... 48 A. FIRST -AID TRAINING...................................................................................................48 B. NEW EMPLOYEE SAFETY ORIENTATION............................................................... 48 C. POSTER, PUBLICATIONS, AND DISPLAYS............................................................... 48 VI. INSPECTIONS................................................................................................................... 50 VII. HAZARDOUS CHEMICALS.......................................................................................... 52 A. CHEMICAL SAFETY POLICY...................................................................................... 52 A. CHEMICAL SAFETY POLICY...................................................................................... 53 C. CHEMICAL SAFETY POLICY...................................................................................... 53 D. HAZARD COMMUNICATION -BASIC SUBJECTS ..................................................... 54 VIH. CITY VEHICLES AND EQUIPMENT.................................................................... 56 A. PROCEDURES.................................................................................................................56 B. OPERATION.................................................................................................................... 57 C. INSPECTIONS................................................................................................................. 58 i. Vehicle Inspections....................................................................................................... 58 ii. Supervisor Inspections..................................................................................................58 iii. Road Observations....................................................................................................... 58 D. DRIVING RECORDS CHECK........................................................................................ 58 E. SELECTION OF EMPLOYEES WITH DRIVING RESPONSIBILITIES ...................... 59 F. HUMAN RESOURCES DEPARTMENT RESPONSIBILITY ....................................... 59 i. Prospective Employees................................................................................................. 60 ii. Current Employees........................................................................................................ 60 VHI. GUIDELINES FOR DETERMINING THE PREVENTABILITY OF MOTOR VEHICLEACCIDENTS............................................................................................................ 60 A. INTERSECTION ACCIDENTS....................................................................................... 60 B. REAR -END COLLISIONS.............................................................................................. 61 C. PASSING ACCIDENTS...................................................................................................62 D. BEING PASSED............................................................................................................... 62 E. BACKING ACCIDENTS................................................................................................. 63 F. TRAFFIC LANE ENCROACHMENT............................................................................ 63 G. GRADE CROSSING ACCIDENTS................................................................................. 63 H. APPROACHING VEHICLE ACCIDENTS..................................................................... 64 1. TURNING ACCIDENTS................................................................................................. 64 J. COLLISION WITH FIXED OBJECTS............................................................................ 64 K. PEDESTRIANSBIKES, ETC....................................................................................... 64 L. PULLING FROM THE CURB........................................................................................ 65 M. SKIDDING....................................................................................................................... 66 N. PARKING ACCIDENTS...................................................................................................66 N PARKING ACCIDENTS................................................................................................. 66 o. ACCIDENT INVOLVING MECHANICAL FAILURES ............................................... 66 P. NON -COLLISION TYPE ACCIDENTS......................................................................... 66 Q. ACCIDENT BLAMED ON ADVERSE WEATHER ...................................................... 67 R ACCIDENTS INVOLVING ALLEYS, DRIVEWAYS, AND PLANT OR WORK ENTRANCE............................................................................................................................. 67 s. EQUIPMENT ABUSE..................................................................................................... 67 T. DRIVER IMPROVEMENT TRAINING......................................................................... 67 IX. SAFETY POLICY SOURCES.......................................................................................... 69 X. ACKNOWLEDGMENT....................................................................................................70 SAFETY COMMITTEE RESPONSIBILITY & PROCEDURES (Revised May 2006) OBJECTIVE: To define the responsibility and purpose of the Safety Committee and develop guidelines for the prevention of accidents and on the job injuries. RESPONSIBLE DEPARTMENT: Human Resources POLICY: The Safety Committee is established to assist management in loss prevention by providing feedback on the preventability of vehicular and industrial accidents, which have occurred, and by providing recommendations to prevent recurrence of such accidents. The Committee consists of members appointed by department directors or division superintendents. In order to ensure that all industrial accidents are reviewed, that vehicular accidents are properly classified and the appropriate corrective action is taken, procedures for accident review are as follows: 1. Supervisors will submit reports of all vehicular and industrial accidents to the Human Resources Department for review by the Safety Committee. 2. The Committee will meet monthly to review accidents and near misses. The Committee will provide feedback to their respective divisions as to the causal factors and also future preventative measures. The Committee will also provide feedback to the Safety and Risk Coordinator concerning safety issues within the City and also formulate training needs and requirements. Committee members have the responsibility to disseminate information derived from the Safety Committee meetings to supervisors and co-workers. Committee members also share in the responsibility to insure the City has provided workers with a safe and healthy workplace and to take immediate action if an unsafe practice or condition is observed. SAFETY POLICY The City of Greeley is committed to provide a safe working environment and to minimize losses from accidents. To accomplish this, it is the City's intention to initiate and maintain an accident prevention and safety training program. Furthermore, it is the obligation of every employee to cooperate in making this a successful program so the City may provide a safe and healthful place to live and work. I. ACCOUNTABILITY AND RESPONSIBILITY a. GENERAL ACCOUNTABILITY i. Supervisory personnel at all levels shall be responsible and accountable for taking steps to eliminate preventable accidents. In turn, they shall take into account safety performance during employee reviews, when applicable. ii. All employees are required to observe and comply with all applicable safety regulations, local, state and federal standards, and City policies and directives. iii. All employees should attend safety meetings on a regular basis. iv. Inspections shall be conducted to assist in successful loss prevention by identifying potential sources of accidents with regard to safety and health. v. Each employee shall be responsible for reporting accidents, unsafe acts and situations, which may endanger themselves, fellow workers, the public, or might cause damage to the property of others or of the City. Employees must acknowledge that ultimately their safety is their responsibility. vi. All reported accidents shall be investigated by representatives of management and proper remedial action shall be taken to prevent recurrence of similar accidents. vii. If the employee does not abide by the City safety policy, state, local and federal laws and standards, the employee may be disciplined or discharged after an investigation. b. SPECIFIC RESPONSIBILITIES BY POSITION i. City Manager - The City Manager has the responsibility to develop and maintain an effective program of accident prevention. The administration of this program is delegated to Human Resources. Staff will provide information and education material to departments in order to establish effective loss prevention programs to eliminate accidents, which can be N Hinng & Training The City of Greeley and the Transit Services & Equipment Maintenance Divisions strongly believe in taking the time and doing the research to find the right people, then give them the training, resources and support to do the best job possible To that end the following processes and tools are used in our hiring & training • Job Descriptions o Transit Operations Superintendent o Route Supervisors o Bus Drivers • Colorado Dept of Revenue — Motor Vehicle Business Group Driving record history • City of Greeley Application for Employment • Transit Supervisory Interviews • City of Greeley New Hire Process for Positions Requiring a Post -Offer and/or Drug and/or Criminal History Screens • City of Greeley Conditional Job Offer • Employment Screening • City of Greeley Drug & Alcohol Test Authorization • ErgoMed Post -Offer Exam • City of Greeley Acknowledgement of Employee Drug & Alcohol, Safety Manual/Program, Harassment, Weapons, and Ethics Code Policies • Department of Homeland Security Form 1-9 Employment Eligibility Verification • Internal Revenue Service Form W-4 • City of Greeley Employee Quality of Life & Wellness Program Activity Choices • Greeley Transit Services Required Training and Certification o CPR & First Aid o Commercial Drivers License (CDL) with Passenger Endorsement (P2) o Passenger Assistance o Dealing with Difficult Customers o Customer Service o Drug and Alcohol Training o Sexual Harassment o Workplace Harassment • Greeley Transit Services New Employee Orientation • Employee Training History • Bus Driver Proficiency Review o Driving Skills o Equipment Usage o Standard Operating Procedure Compliance o System Knowledge • Violation and Review Record • Customer Service Plan for The City of Greeley Transit Services Division • Greeley Transit Services Standard Operating Procedures • Greeley Transit Services Bus Safety Plan • Greeley Transit Services Emergency Operations Plan • The City of Greeley Safety Manual 11 prevented. ii. Department Heads - Department heads are responsible for establishing a safety program within each department, and policies shall be consistent with overall City management directives; and shall maintain safe and healthy working conditions and practices for the safety of all personnel under their supervision. Therefore, each department head shall: 1. Insure that the policies and procedures set forth herein are complied with by all personnel. 2. Provide leadership and direction to maintain loss prevention policies in all operations. 3. Devote a portion of staff meetings, as necessary, to review departmental accidents and to discuss plans to bring about accident reduction. This will vary with the frequency and severity of accidents and degree of hazardous operations involved in each department. 4. Demonstrate a personal concern for departmental accidents by interviewing directly, or through a designee, any employee who has: a. Sustained a work -related injury; and/or has been; b. Involved in a work -related vehicular accident; and/or has been; c. Involved in an accident that has resulted in property damage. 5. Insure that plans for construction and remodeling fully satisfy the appropriate criteria as set forth in applicable state, federal and local standards, building, fire, and electrical codes. 6. Call upon the Human Resources Department for any assistance in promoting aggressive and effective loss control. 7. Hold the Department fully accountable for an explanation of the preventable injuries, collisions, and safety risks incurred. 8. Insure all hazardous tasks are covered by specific, published work rules to minimize injury and property damage potential. 7 9. Insure all personnel are briefed and fully understand department work procedures and existing policies and enforce their use. 10. Insure all employees have received appropriate training, and when necessary, retrain in the accepted way each job must be accomplished. 11. Insure all employees are instructed in the use and need for protective equipment for specific hazardous jobs. 12. Insure that necessary safety equipment and protective devices for each job are available and used properly. 13. Insure that employee safety meetings are conducted on a periodic basis to review accidents, analyze the causes and promote a free discussion of hazardous problems and possible solutions. 14. Encourage safety suggestions and written comments from employees and adopt practical ones. Ideas with any possible general application are to be forwarded to the Human Resources Department for comments and/or implementation through the City Safety Committee. 15. Review equipment acquisition, specifications, and installation for conformance to the current safety requirements of any applicable federal, state and local standards prior to soliciting bids. 16. Thoroughly investigate all accidents, record, and promptly report in accordance with existing directives. 17. Take prompt corrective action when hazards are recognized or unsafe acts are observed. 18. Develop budget requests, which include anticipated costs for protective equipment and facility modifications to meet applicable federal, state and local safety standards specifications. 19. When applicable, include an employee's safety performance during each annual appraisal. 20. File appropriate property damage reports and injury reports with the Human Resources Department. iii. Supervisory Personnel - The supervisor is in a key position in the organizational structure to carry out the City of Greeley safety policy and H to prevent injuries to workers and the public. Each supervisor shall: I. Set an example in safety. 2. Understand the safety policy philosophy on personal responsibility and authority. 3. Understand the safety policy in relation to total responsibilities and know how to integrate safety including: Areas, operations, machines, and personnel; what is to be done about maintenance and repairs, working conditions, provision of guards, and protective devices. 4. Hold employees accountable for preventable accidents and injuries. 5. When applicable, determine qualifications of personnel involved in an accident and/or injury and determine what disciplinary or corrective actions may be necessary. 6. Provide for instructions and training in safety, first aid, fire prevention, and protection to employees. When necessary, retrain employees in the accepted way each job must be accomplished. 7. Recognize the safe work methods for each job and where to obtain information about those methods. 8. Determine what safety methods, devices and personal protective equipment are to be used on each job and make available to employees. 9. Understand and communicate correct procedures in the event of an accident, know what reports are required and ensure corrective action is taken. 10. Keep all employees informed of the safety policy, including revisions, and file Property Damage Reports with the Department Head. 11. Investigate all accidents and file appropriate forms (Property Damage Report and or Supervisors Injury or Near -Miss form) with the Human Resources Department. iv. Employees - Employees are required, as a condition of employment, to exercise due care and adhere to existing safety policy in the course of their 0 work to prevent injuries to themselves, fellow employees, and the public. No job shall be considered efficiently completed unless the worker has followed every precaution and safety rule to protect themselves, fellow employees, and the public from bodily injury throughout the operation. 1. Each employee shall: a. Obey all safety rules and follow verbal and written work instructions. If any doubt exists about the safety of doing a job, the employee shall stop and get instructions from the supervisor before continuing work. b. Report all unsafe conditions to the supervisor. c. Keep work areas clean and orderly at all times. d. Report all accidents to the supervisor immediately and complete all applicable forms as necessary. e. Avoid engaging in any horseplay and in distracting others. f. Take an active part in the safety program. 2. Each employee working at hazardous jobs also shall: a. Operate only machinery and equipment, for which the employee has been trained or certified, as applicable, to operate. b. Use only the appropriate equipment for the job and handle it properly. c. Wear required protective equipment and clothing when working in hazardous operations. 4/25/07 Roy Otto, City Manager Date 10 IL SPECIFIC SAFETY POLICIES AND PROCEDURES a. CONFINED SPACE ENTRY Confined Space is defined as: A space large enough and so configured that an employee can bodily enter and perform assigned work; has limited or restricted means for entry or exit (for example, tanks, vessels, silos, storage bins, hoppers, vaults, and pits are spaces that may have limited means of entry); and is not designed for continuous employee occupancy. A 'Permit Required Confined Space" meets the above definition and has one or more of the following characteristics: Contains or has the potential to contain a hazardous atmosphere; contains a material that has the potential for engulfing an entrant; has an internal configuration that might cause an entrant to be trapped or asphyxiated by inwardly converging walls or by a floor that slopes downward and tapers to a smaller cross section; or contains another recognized serious safety or health hazards. b. HAZARD ASSESSMENT i. All confined spaces will be identified and evaluated for hazards before allowing employee entry. The evaluation shall be noted on the City of Greeley Confined Space Entry Permit, and retained in a file in that department/division for five (5) years. ii. Step sequence for entering hazardous confined spaces: 1. Ensure proper training of all who enter or act as an attendant. 2. Obtain a written procedure for work. Determine if the work will create a hazardous atmosphere. 3. Place rescue equipment at the hazardous confined space entrance. 4. Ensure that the space is isolated, if possible. 5. Test the atmosphere for oxygen level, percent of LEL, and toxic materials. 6. Mechanically ventilate clean respirable air for at least 15 minutes. 7. Have an attendant stationed outside at the space entrance. 8. Monitor the atmosphere of the space continuously. 11 9. Ensure a means of entering and exiting. 10. Ensure a means of communication at all times. 11. Wear proper protective and rescue equipment (and determine whether the atmosphere can be controlled to prevent the development of non -respirable air). 12. Enter. iii. Oxygen and explosive gas checks will be conducted using an approved method. 1. If dangerous gases are present or if there is a deficiency of oxygen, ventilate the confined space for at least 20 minutes and retest. 2. If retesting results are negative, the area is cleared for entry and must be monitored and ventilated continuously while in use. iv. Implement necessary measures to prevent unauthorized entry. v. Provide, maintain and require at no cost to the worker, the use of personal protective equipment. vi. Ensure that at least one attendant is stationed outside the hazardous confined space for the duration of entry operations. vii. Implement appropriate procedures for summoning emergency personnel, when needed. viii. Review established entry operations and annually review the hazardous confined space entry program. c. DUTIES i. The authorized entrant must do the following: 1. Know space hazards, including information on the mode of exposure, signs or symptoms, and consequences of the exposure. 2. Use appropriate personal protective equipment properly (i.e., gloves, breathing apparatus, face and eye protection as required). 3. As necessary, maintain communication (i.e., telephone, radio, visual) with attendant to enable the attendant to monitor the status. 12 4. Exit from the hazardous confined space as soon as possible when ordered by an authorized person, when the entrant recognizes a warning sign, when a prohibited condition exists, or when an automatic alarm is activated; and, 5. Alert the attendant to warning signs or a prohibited condition. ii. The attendant's duties are as follows: 1. Remain outside the permit space during entry operations unless relieved by another authorized attendant. 2. Perform non -entry rescues when specified by rescue procedure 3. Know existing and potential hazards, including information on the mode of exposure, signs and symptoms. 4. Maintain communication with, and keep an accurate account of, those workers entering the hazardous confined space. 5. Order evacuation of the hazardous space when a prohibited condition exists. 6. Summon appropriate emergency personnel if an emergency occurs. 7. Ensure that unauthorized persons stay away from the permit spaces or exit immediately if they have entered the permitted space. 8. Inform authorized entrants and entry supervisor of entry by unauthorized persons. 9. Perform no other duties that interfere with the attendant's primary duties. iii. The duties of the entry supervisor are: 1. Know space hazards including information on the mode of exposure and consequences of exposure. 2. Verify emergency plans and specified entry conditions, such as Confined Space Inventory/Evaluation forms, permits, tests, procedures, and equipment before allowing entry. 13 3. Terminate entry when entry operations are completed or if a new condition exists. 4. Take appropriate measures to remove unauthorized entrants. 5. Ensure that entry operations remain consistent with the acceptable entry conditions. d. TRAINING AND EDUCATION i. The City of Greeley will provide proper training for all workers who are required to work in hazardous confined spaces. Upon completing this training, the City of Greeley must ensure that employees have acquired the understanding, knowledge and safe performance of their duties. ii. Additional training will be required when: (a) The job duties change; and/or, (b) There is a change in the hazardous space program; and/or, (c) When an employee's job performance shows deficiencies. e. ELECTRICAL SAFETY Basic electrical safety principles can help to reduce the possibility of an injury or death. Most electrical equipment is designed and built for a specific type of service. Equipment will operate with maximum efficiency and safety only when used for that service and under appropriate conditions. Each department should select electrical equipment that complies with the National Fire Protection Association (NFPA), the National Electrical Code (NEC) or the Underwriters Laboratory (UL). i. Office Employees Office employees should know these electrical safety procedures: 1. Only qualified City personnel should maintain and install electrical equipment. If non -City personnel are used, only licensed electricians should maintain or install electric equipment. 2. Current -carrying parts of office machines, lighting fixtures, and electric appliances shall not be exposed and all noncurrent -carrying metal parts shall be grounded to prevent shocks. 3. If possible, office furniture should be arranged and outlets located so there are no extension cords needed. UL approved devices, such as electro ducts, in lieu of extension cords, may be used. Power strips are acceptable, as long as UL approved. 14 4. Floor outlets should be located under desks to eliminate tripping hazards and placed where they will not be accidentally kicked or used as a footrest. As they loosen or wear out, outlets can become sources of electrical shock. Outlet plates should be kept tight to prevent short circuits and to eliminate the possibility of shock. 5. Cords for electrically operated office machines, fans, lamps and other equipment, should be inspected regularly to insure that they are not worn, frayed, or their insulation damaged. Defective cords shall be replaced immediately. 6. Electrical equipment should have on/off switches so that it is not necessary to pull the plug to shut off the power. 7. Electrical circuits should not be overloaded with multiple adapters, creating an electrical fire hazard. Only overload -protected adapters shall be used. ii. Field Employees Employees who work primarily in the field and face additional electrical hazards should follow these rules: 1. All electrical utilities shall be identified before starting a project. 2. All applicable lock out and tag -out procedures shall be followed. 3. Circuits carrying 110 volts or higher are hazardous and an employee must wear the necessary protective equipment as required or recommended under department policy. 4. When an employee, or their vehicle or equipment, has the potential to come in contact with electrical wires, they should report this to their supervisor and, if at all possible, correct the condition before proceeding with the work. 5. Employees should consider poles, aerial lifts, and other similar devices to be electrical conductors when they are likely to come in contact with electric wires. Treat all electrical devices and conductors as "live". Employees who may come in contact with this equipment must wear the necessary protective equipment. The vehicle operator should not leave the cab, nor should other employees touch the vehicle or lift to remove tools from the vehicle during the work operation when the danger of contact 15 exists. 6. Employees should be particularly cautious after wind and electrical storms. Moisture and damaged wires pose electrical hazards. 7. Ground fault interrupters (GFI), whether portable or permanent, shall be used on all circuits carrying 100 or more volts. iii. Workshops Other electrical safety principles for workshops and work areas are: Transformers, dead -front control boards, switches, motor starters, and other electrical equipment should be installed so that the possibility of accidental contact with energized conductors is minimal. 2. When space and operating requirements permit, unless otherwise required, electrical equipment should be placed in the least congested areas of the workplace, or where practical, in special rooms for authorized employees only. Warning signs should be displayed near exposed current -carrying equipment parts. These signs should be large enough to read easily and should be visible from all approaches to the hazardous area. Universal symbols and industry standardized signs should be used and made available when possible or used when required by federal, state or local laws. 4. Motors should be mounted so that they do not interfere with the normal movement of materials. Non -enclosed motors should be in areas free from dust, moisture, and flammable or corrosive vapors. 5. When practical, the power should be disconnected when electrical equipment is not in use. 6. Electrical equipment should have proper guards in accordance with appropriate codes and laws, as well as department policies. The guards must be kept in good condition and in place. 7. Electrical equipment should be grounded and kept free from moisture, dust, flammable vapors or liquids, and hazardous chemicals. 8. Only those employees appropriately trained should maintain, 16 Bus Driver Interview Questions SUITABILITY 1 Please review any previous work experience that deals with driving situations 2 Describe yourself as a driver What experience have you had working with the public? Describe jobs where you have worked independently with little or no supervision We are in the process of obtaining your driving record Is there any information that you need to make us aware of at this point? What are your career goals? PUBLIC RELATIONS/INTERPERSONAL SKILLS 1 What would you expect to encounter while working with infants, preschool age children, senior citizens and/or disabled individuals? 2 You will need to effectively relate to co-workers and the public Please tell us some things that you have learned that have helped you get along with other people (Look for do unto others, golden rule, patience, avoid trouble makers) 3 How do you deal with angry people? (Look for techniques or ways of calming them down — listen to them, refer them to someone who can help, look for solutions) 4 Please tell me what you feel makes a good work place (Look for emphasis like working with people fit in with organizations and interpersonal relationships) 5 Tell me about some things you do not like in the work place (Look for everything can not be I" class is applicant anti -organization) The outstanding safety and customer service Greeley Transit Services is known for providing is due to having outstanding introductory and on -going training programs supported by clearly defined standard operating, safety and emergency policies and procedures Drivers will be trained and tested to earn their Colorado CDL-P2 license if they do not already possess one upon hiring, then receive 80-120 hours of classroom and field training on fixed route Paratransrt and demand -response services Route Supervisors then monitor driver performance through quarterly proficiency reviews and feedback from both fellow drivers and customers 12 install or operate electrical equipment. 9. All electrical equipment shall be inspected regularly and kept in a safe condition. These safety guidelines represent only the basics of electrical safety. For further guidance on electrical safety see the American National Standards Institutes (ANSI-C2) or the CFR 29 Part 1910 (OSHA Standards). In formulating departmental safety practices, department heads, supervisors, and safety committees should address electrical safety. Procedures such as Iockout/tagout, protective equipment requirements, and the use of guards should be developed and distributed to all employees involved. These procedures should be appropriate for the electrical hazards associated with the department's work. iv. Electric Welding 1. Electric welding equipment shall be operated only by authorized employees who are experienced and properly instructed. If use of outside personnel is required, welders shall be certified or properly licensed. 2. The electric welding machine shall be properly grounded prior to use. 3. Appropriate fire extinguishing equipment shall be readily available in the work area as required by the Uniform Fire Code or other applicable local, state and federal laws. 4. Rules and instructions supplied by the manufacturer or affixed to the machine shall be followed. 5. To protect eyes, face and body during electrical welding and cutting, the operator, helpers or attendants must wear an approved helmet; if welding, proper eye protection; if helping or attending, proper protective gloves and clothing. Other employees shall not observe electric welding operations unless they use approved eye protection. 6. Proper eye protection shall be worn to guard against flying 17 particles when the helmet is raised. 7. Welding screens shall be used whenever other persons could be exposed to the are of the welding operation. Welders shall not strike an are with an electrode when there are persons nearby who might be affected by the arc. 8. When electrode holders are to be left unattended, the electrodes shall be removed and the holders shall be so placed or protected that they cannot make electrical contact with employees or conducting object. 9. When the welder must leave his/her work or stop work for any appreciable length of time, or when the welding machine is to be moved, the power supply switch to the equipment shall be turned off. 10. No welding, cutting or heating shall be done where the application of flammable paints, or the presence of other flammable compounds, or heavy dust concentration may create a potential hazard. 11. Objects to be welded, cut or heated shall be moved to a designated safe location. If the objects cannot be moved, all movable fire hazards in the vicinity shall be taken to a safe place or the combustible material and any nearby construction shall be protected from heat, sparks and slag of welding. f. EXTREME WEATHER CONDITIONS City employees who work outside in extreme heat and cold conditions can be exposed to special threats to their health and safety if proper precautions are not taken. i. Cold Weather Employees who work outside in cold weather or in unprotected areas where they become wet or cold can develop hypothermia. Keeping body parts covered, dry and wearing layered clothing helps prevent hypothermia. ii. Hot Weather Extremely hot weather can result in several heat -related disorders, including heat cramps, heat exhaustion and heat stroke. 18 The amounts and types of clothes employees wear are extremely important in controlling heat disorders. An adequate fluid intake is extremely important. Specific questions regarding extreme weather conditions, whether cold or hot, should be addressed to a supervisor or Human Resources. First aid and other safety training classes are available to assist employees in identifying the symptoms and remedies for these extreme weather condition hazards. g. FIRE PREVENTION AND EXTINGUISHMENT i. Housekeeping Rubbish and combustible material shall not be permitted to accumulate around buildings and other structures if they constitute a fire hazard. Fire fighting equipment shall be provided for in its original design by the standards and codes as provided in the National Fire Protection Association and Uniform Fire Code. ii. Fire Prevention 1. Electrical Wiring All electrical circuits and equipment shall be installed in accordance with the provisions of the National Electrical Code and be maintained in good repair. See the electrical safety section in the manual for additional information. 2. Smoking Smoking is prohibited in all City buildings and areas where there are unusual fire hazards, such as oil and gasoline storage, gasoline pumps, garages, etc. "No Smoking" signs shall be posted in and about such places with the no smoking rule rigidly enforced. 3. Storage Facilities Gasoline, oils, paints, and other flammable liquids and materials shall be stored in specially prepared containers and rooms, or isolated buildings. Paint spraying operations shall be located in separate areas or buildings specifically designed for that purpose. 4. Fire Extinguishment a. Fire Fighting Provisions 19 Suitable provisions for extinguishing fires shall be provided. Buildings and structures located in or near the City shall be provided by the Union Colony Fire Rescue Authority. ii. Sprinkler systems, automatic extinguishers, or other systems should be installed when the value of the structure, equipment, or supplies to be protected justifies the cost of installation or the Uniform Fire and Building Codes require it. b. Portable Fire Extinguishers All City -owned houses, buildings, warehouses, offices, shops, other structures, and vehicles shall be equipped with portable dry chemical type extinguishers commensurate in size, number, and type with the standards of the National Fire Protection Association. Extinguishers shall be located near outside exits or other places of relative safety and accessibility. c. Each department is responsible for maintaining the firefighting equipment and training of personnel in their area of operation. 5. Inspections a. Inspection of buildings within the City of Greeley will be conducted by the Union Colony Fire Rescue Authority semi-annually to determine any fire hazards. b. Each department is responsible for correcting fire hazards when noted by fire inspectors. 6. Emergency Plan a. The City Emergency Operations Plan shall be adhered to as a matter of general procedure and reviewed on a regular basis. b. If a fire occurs, a reasonable assessment must be made to determine an employee's ability to fight a fire. Under no circumstance should an employee expose them self to injury by fighting a fire. If a fire is a substantial threat and 20 cannot be easily extinguished, the area is to be evacuated and the local emergency number called immediately. c. The emergency number is 911 (dial an appropriate prefix if calling from a City phone). This number should be readily posted. The dispatcher can send medical help if needed. h. HAND TOOLS Hand tools are universally used. Whether the tools are powered by human muscle, electricity, air, hydraulic, or gasoline, they are commonly used and the ability to injure is often forgotten. Some general guidelines for avoiding injury while using hand tools, whether manual or power driven are: • Use the right tool for the job don't make substitutions. • Use only those tools that are in good condition. • Use the tool properly don't misuse a tool. • Store and carry tools safely in the work area. The use of privately owned tools on the job is prohibited unless specifically authorized by the department. (If a department/division doesn't have the proper tools, then tools should be borrowed from another department, rented from rental companies, purchased by the department, or privatize the work.) i. Manual Tools Manual tools can be divided into the following categories: Striking and struck tools, torsion tools, screwdrivers, and saws. The above guidelines apply to their use and should be used properly to avoid injuries. Specific policies for manual tools are as follows: 1. All tools, regardless of ownership, shall be of an approved type and maintained in good condition. Tools are subject to inspection at any time. A supervisor has the authority and responsibility to prohibit the use of unserviceable tools. 2. Defective tools shall be tagged to prevent their use or they shall be removed from the job site until repaired or replaced. Defective or tagged tools shall not be used. 3. Employees shall always use the proper tool for the job to be performed. Makeshift and substitute tools shall not be used. Specific care and the proper tools shall be used on or near energized electric circuits or equipment. 21 4. Hammers with metal handles, screwdrivers or knives with metal continuing through the handle and metallic measuring tapes shall not be used on or near energized electrical circuits or equipment. 5. Tools shall not be thrown from place to place or from person to person; tools that must be raised or lowered from one elevation to another shall be placed in tool buckets or firmly attached to hand lines. 6. Tools shall never be placed unsecured on elevated places. 7. As impact tools, such as chisels, punches, drift pins, etc., become mushroomed or cracked, they shall be dressed, repaired or replaced before further use. 8. Chisels, drills, punches, ground rods and pipes shall be held with suitable holders or tongs (not with the hands) while being struck by another employee. 9. Wrenches with sprung or damaged jaws shall not be used. 10. Shims shall not be used to make a wrench fit. 11. Pipe (cheater bars) shall not be used to extend a wrench handle for added leverage unless the wrench was designed for such use. 12. Tools with sharp exposed edges shall be stored and handled so that the tool will not cause injury or damage. These tools shall not be carried in pockets. 13. Wooden handles that are loose, cracked or splintered shall be replaced. The handle shall not be taped or lashed with wire. 14. All cutting tools such as saws, wood chisels, draw -knives, or axes, shall be kept in suitable guards or in special compartments. 15. Tools shall not be left lying around where they may cause a person to trip or stumble. These tools are to be stored safely in the work area. 16. When working on or above open gratings, a canvas or other suitable covering shall be used to cover the grating to prevent tools or parts from dropping to a lower level where others are present, or the danger areas shall be barricaded or guarded. 0 17. The insulation on hand tools shall not be depended upon to protect users from shock. 18. Additional safety requirements may be required by departments or for certain potentially hazardous jobs. Check with your supervisor if you have any questions. ii. Electrical Tools Electrical tools must be handled properly to prevent injury. Because of the magnitude of the power activating them, the seriousness of potential injuries is greatly increased. General guidelines for using any electrically powered tools safely include: 1. The non -current carrying metal parts of portable electric tools such as drills, saws and grinders shall be effectively grounded through the power cord when connected to a power source, unless: a. The tool is an approved double -insulated type; or, b. The tool is connected to the power supply by means of an isolating transformer or other isolated power supply, such as a 24V DC or battery -operated system. c. Examine all power tools prior to use to insure general serviceability and the presence of all applicable safety devices. The electric cord and electric components shall be given a thorough examination. 2. Use power tools only within their capability and in accordance with the instructions of the manufacturer. 3. Keep all tools in good repair and disconnected from the power source while repairs are being made. 4. Avoid the use of electrical tools where there is the hazard of flammable vapors, gases or dusts. 5. Avoid dangerous environments such as wet, damp or gaseous work places. 6. Know the tool so that its work action on any material can be anticipated. 7. Dress appropriately and in a safe manner; loose clothing and 23 jewelry can catch on moving parts. 8. Disconnect the tool before changing accessories or parts. 9. Keep the on/off switch in the off position when carrying the tool. 10. Protect the power cord and never yank it to disconnect or carry the tool by its cord. 11. Use proper extension cords, especially when working outdoors. 12. Keep tools sharp, clean, and lubricated per instructions and allow only trained personnel to make repairs. 13. Read instructions when using unfamiliar tools and insure the worker is familiar with the tool and its proper use. 14. Use the guards on the tool and do not bypass or circumvent the guards. 15. Ensure that tools with three (3) pronged plugs are used with grounded extension cords and receptacles. 16. Secure materials whenever possible when using electrical tools on them. 17. Work in well -lit areas and have a fire extinguisher available. 18. Store tools in clean and dry spaces. 19. 'Dead Man Switches" will be installed on equipment requiring both hands to operate. If a tool is equipped with a 'Dead Man Switch", that switch will be used to turn the tool off and on. 20. Proper and regular maintenance of electrically powered tools is vital to any tool safety. Employees should be instructed on how to recognize defects in tools and how and when to inspect them. The extent of inspections and the responsibility for repairs should be clearly defined. iii. Air -Powered Tools Air is used to power a variety of tools. Many air -powered tools do the same jobs as similar electrically or hand powered tools, but exposures to accidents are the same. The hazards may vary with the function of the tool. 24 Air -powered tools can be classified as fasteners, abrasive, perfusion, wrenches, twist, saws, routers and shears. Special attention should be given if the tool presents a special or particular hazard not normally encountered when handling tools. The following are general safety guidelines for air -powered tools: 3. Thoroughly train operators in the proper operation, inspection, and maintenance of the tool. 4. Keep hands and clothing away from the operating end of the tool. 5. Inspect and test tools, air hoses and couplings before use. 6. Ensure guards and safety devices are in place and used according to the manufacturer's recommendations. 7. Bleed air hoses and lines that do not have quick change protectors before separation, if not done automatically. 8. Use warning signs and protective equipment for nearby personnel involved in or working near when chips, dust or noise can affect a person. 9. Use compressed air and compressed air tools with caution. 10. Never point a pneumatic tool at another person. 11. Install safety clips or retainers and maintain on pneumatic impact (percussion) tools to prevent attachments from being accidentally expelled. 12. Never use compressed air for cleaning purposes except where reduced to less than 30 p.s.i. and then only with effective chip guarding and personal protective equipment. Compressed air shall not be used to clean clothing or skin, as it may force small particles into the body. 13. Never exceed the manufacturer's safe operating pressure for hoses, pipes, valves, filters and other fittings. 14. Never use hoses for hoisting or lowering tools. 15. Ensure that hoses exceeding a %: inch inside diameter have a safety device at the source of supply or branch line to reduce pressure in case of hose failure. 25 16. Shut off the air at the air supply valve ahead of the hose before making adjustments or changing air tools, unless equipped with quick -change connectors. The hose shall be bled at the tool before breaking the connection. 17. Wear eye protection, foot protection and other protective devices as required. 18. Operate pneumatic tools only if trained in their use. 19. Avoid the use of metal -reinforced hose near energized equipment. When this type of hose must be used, proper clearances shall be maintained. v. Power Lawn Mowers, Edgers, Weed Trimmers and Powered Landscape Equipment 1. Ensure that all applicable guards are in place and all safety switches are operational prior to using power lawn mowers. 2. Equip all power lawn mowers with adequate guards, to remain in place while a mower is in use. 3. Turn off the mower prior to making adjustments, inspections or repairs, and permit it to come to a complete stop. Spark plugs, connecting wires or an ignition circuit must be removed prior to maintenance. 4. When operating a power mower, the operator shall: a. Remove any rocks, pieces of wire or other foreign objects from the area to be mowed. b. Avoid placing yourself in front of the discharge opening. c. Mow across the face of the slope when mowing a slope or incline. d. Wear proper protective equipment to include as a minimum; safety glasses or safety goggles, hearing protection, and appropriate footwear. e. Maintain a safe speed at all times. 26 2008 DRIVER AWARDS SAFE TOTAL HIRE DRIVING SERVICE YMERs COMRCULL DRIVER DATE YEARS YEARS DRIVING CANDIS MARTIN 7/12/2007 5 5 5 NEDA OGAN 12/28/2006 1 1 23 KERRY BURRIER 12/28/2006 2 1 2 JESSICA DIXON 12/28/2006 2 1 2 GAIL JACKSON 5/19/2005 3 2 2 TIM TIMMERMAN 5/19/2005 3 2 7 GARY TODD 5/19/2005 3 2 3 ISREAL DIAZ 5/19/2005 3 2 3 TOM BARBOUR 7/28/2005 2 2 7 MIKE CLARK 8/25/2005 3 2 2 JUDY HEUPEL 10/6/2005 3 2 8 MONTY TUMA 10/20/2005 3 2 12 PAM FORSTER 7/29/2004 4 3 22 RITA JARAMILLO 7/29/2004 4 3 7 STUART LAWRENCE 7/29/2004 4 3 11 JANAE MEADOWS 7/29/2004 4 3 9 JERRY MANGAN 9/23/2004 4 3 7 TOMMY LOBATO 12/30/2004 3 3 20 DARBY KIELER 9/29/2003 5 4 8 LORENNA RANGEL 2/13/2003 5 5 12 ROGERS KANANI 8/9/2001 6 6 12 SUE BROWN 5/3/1999 7 8 17 GARY AUGDEN 5/3/1999 8 8 9 LARRY VALENCIA 12/27/1999 9 8 8 JACK EATON 4/2/1998 10 9 10 JULIAN ARIAS 11/21/1996 11 9 11 ROSS BARCKLOW 10/19/1995 12 12 12 LAURA HENRY 3/27/1989 19 18 21 PRISCILLA ACHZIGER 4/16/1987 19 20 24 RONNIE ANDREWS 9/22/1986 21 21 29 PAT MOORE 2/27/1986 22 22 25 GLORIA WEGNER 9/24/1984 23 23 28 JOE PEREZ 11/5/1980 26 27 28 13 vi. Occupational Noise Exposure 1. Protection against the effects of noise exposure shall be provided when the sound levels exceed those shown in Table 1 of this section when measured on the a -scale of a standard sound level meter at slow response. 2. When employees are subjected to sound levels exceeding those listed in Table 1 of this section, feasible administrative or engineering controls shall be utilized. If such controls fail to reduce sound levels within the levels of the table, personal protective equipment as required shall be provided and used to reduce sound levels within the levels of the table. 3. If the variations in noise level involve maxima at intervals of one second or less, it is to be considered continuous. 4. In all cases where the sound levels exceed the values shown herein, continuing, effective hearing conservation program shall be administered. TABLE 1 -PERMISSIBLE NOISE EXPOSURFS Duration per day, hours Sound level dBA slow response 8.............................6.. 90 92 ...........................4..... 95 97 ........................3........ 100 102 .....................2........... 105 110 .................. 1'/2............ 115 ...............1 ............ %x. / 4 or less ................ Exposure to impulsive or impact noise should not exceed 140 dB peak sound pressure level. vii. Hearing protection. 27 I. Wherever it is not feasible to reduce the noise levels or duration of exposures to those specified in Table 1, Permissible Noise Exposure, ear protective devices shall be provided and used. 2. Approved hearing protective devices inserted in the ear shall be fitted or determined individually by competent persons. 3. Plain cotton is not an acceptable protective device. The use of any type of listening device requiring insertion into or attachment to ear(s) is strictly prohibited where unobstructed hearing is necessary for safe performance of job duties. "Walkman" type devices will not be used in lieu of appropriate hearing protection. c. HAZARDS IN THE OFFICE AND OTHER WORKPLACES i. Know how to make an emergency phone call to the local emergency number to report a fire or another emergency situation. This includes knowing the emergency number "911" (some buildings are required to dial "6" as a prefix) and what to do if the general City phone system is out of order (i.e., use a dedicated line, handheld radio, or cell phone). ii. Know the contents and location of the building First Aid kits. iii. Know which coworkers are trained in First Aid and/or CPR. iv. Know the locations, type and operating procedures of the fire extinguishers for the building in which you work. v. Know the evacuation procedures for the building being worked in. Note: Fire emergency maps noting location of extinguishers and escape routes are available in the following buildings: City Hall, Public Safety, Recreation Center, Senior Center, Union Colony Civic Center. vi. Keep aisles, walkways and stairways clear at all times. vii. Contact building maintenance personnel if a malfunction of exit lights, safety or security lights is observed. viii. Rugs should be in good condition and fastened securely to prevent slipping or tripping. All floors should be kept clean and free from obstruction. ix. Maintain office tables, desks and chairs in good condition and free from sharp corners, projecting edges, wobbly legs, etc. x. Do not leave operating electric space heaters unattended and turn them off before leaving work. xi. Turn off coffee machines when not in use and before leaving work. xii. Close and secure the blade of a paper cutter when not in use. xiii. Stack storage material in a safe manner to limit the potential of it falling and injuring employees. xiv. Use a ladder or step stool to gain access to storage areas out of reach. Do not stand on or use chairs, desks or other office furniture for this purpose. xv. Store and maintain office supplies in a safe, orderly condition. xvi. Keep all files, desk and table drawers closed when not in use. xvii. Never open more than one drawer of a file cabinet at a time. xviii. Materials used for decorations should be flameproof and not obstruct exit lights or signs. xix. Do not move furniture, boxes and equipment weighing more than 50 Ibs or beyond individual lifting abilities without the proper assistance. xx. Use proper lifting techniques at all times. This includes bending your knees to get close to the object to be lifted, getting a firm grip and straightening with your legs. Do not lift with your back. xxi. Maintain workstations and work areas in an ergonomically correct manner to reduce the potential for cumulative trauma disorders (carpal tunnel, repetitive motion injury). Contact the Human Resources Department for additional information. xxii. Maintain correct body posture when standing and sitting to reduce the potential for injury. Head erect and level, shoulders back, spine erect, sitting -- feet flat, knees slightly higher than hips, hollow in back. Avoid twisting, unnecessary bending forward and unnecessary stretching when reaching. xxiii. Ground all electrical equipment with a three -prong plug or through a 29 power strip. (If there is uncertainty about whether equipment is or isn't grounded, contact building maintenance personnel.) xxiv. Maintain and arrange electric cords so they are not fire or tripping hazards. Use a wire strip on cords. xxv. Report all potential safety hazards to a supervisor before contacting building maintenance personnel. xxvi. Report all injuries to a supervisor immediately. d. LADDERS, SCAFFOLDS AND PLATFORMS i. Ladders When selecting a ladder the appropriate type shall be used. Read and follow the manufacturer's instructions. 1. Only City -owned and approved ladders shall be used by employees. 2. Wooden ladders shall not be painted so as to obscure a defect in the wood; only a clear, non-conductive finish shall be used. 3. All ladders shall be checked before use. Ladders with weakened, broken or missing steps, broken side rails or other defects shall be tagged and removed from service. 4. Ladders shall be of sufficient strength for their intended use. 5. Portable metal ladders shall not be used in the vicinity of energized electric circuits. 6. Ladders shall not be placed in front of doors unless the door is locked or guarded. 7. When ascending or descending ladders, employees shall have contact with at least one hand and shall face the ladder. 8. Only one employee shall work from a ladder at one time. If two employees are required, a second ladder shall be used. 9. Ladders shall not be used as scaffold platforms. 10. Boxes, chairs, makeshift ladders or other objects shall not be used KI: as ladders. ii. Scaffoldine Types of scaffolding include built-up scaffolds, rolling scaffolds, light duty suspended scaffolds, heavy duty suspended scaffolding and ladder jack scaffolding. General safe practices for scaffolding that must be followed are: 1. Employees shall check all scaffolding prior to use to insure it is of sufficient strength and rigidity to safely support the weight of persons and material to which it will be subjected. 2. Scaffold footing should be sound, rigid and capable of carrying the scaffold load with settling. All scaffolds shall rest on suitable footing and shall stand level. Movable scaffolds shall have the casters or wheels locked to prevent movement. 3. Guardrail and toe boards must be used on all open sides and ends of platforms more than five (5) feet above the ground level. 4. All planking or platforms must be overlapped on the ends by at least 12 inches. If overlapping is not used, the ends of the planking or platform must be butted together on top of cross bracing and secured. Scaffold planks shall extend over their end supports by not less than six, (6) inches (unless cleated) and no more than 12 inches. 5. All supports must be plumb and securely braced. 6. Overhead protection (hard hats) must be worn or used when overhead hazards exist. 7. No employee, or any material or equipment, shall be supported or permitted to be supported on any portion of a tree, pole structure, scaffold, ladder, walkway or other elevated structure, crane, derrick, or devise, without it first being determined that such support is adequately strong and properly secured in place. 8. Scaffolds shall not be moved without first removing all loose tools, materials and equipment resting on the scaffold deck. iii. Work Platforms Types of powered platforms include man lifts and scissor telescoping or 31 articulating types of mobile aerial work platforms. General safety practices to follow when using powered platforms include: 1. Conduct maintenance inspections prior to use and annual detailed checks and testing. 2. Do not use machines without proper guardrail and equipment. 3. Do not use ladders or other devices to increase the height on the platform. 4. Stand firmly on the platform floor and do not sit on rails or guards. 5. Wear body belts with a lanyard attached to the boom or basket. 6. Follow manufacturers' directions and recommendations in the use and maintenance of powered equipment. e. MACHINE GUARDING i. Locking Out When maintenance is required, the proper lock out device or safety precautions shall be used to prevent unexpected energization, start-up or release of stored energy in order to prevent injury to employees. This would include, but not be limited to: 1. Hydraulic fluids under pressure. 2. Electrical equipment. 3. Compressed air. 4. Energy stored in springs. 5. Potential energy from suspended parts. 6. Any other sources that might cause unexpected mechanical movement. f. MATERIAL HANDLING i. Lift Trucks Safe lift truck operating procedures include: 32 I. Using horn at blind intersections. 2. Securing dock boards and bridge plates. 3. Using lift truck guards when loads are lifted higher than the operator's head. 4. Turning the engine off when refueling. 5. Lifting personnel only with an approved platform. Lift trucks shall be checked prior to use. ii. Cable and Chain Slings Cable, chain and other lifting devices shall be checked prior to its use. Defects to look for are gouges, nicks, bent links, wear, stretching and other defects. g. TRAFFIC SAFETY- PERSONAL PROTECTION Because City workers are sometimes required to perform work in street and road right -of ways (R.O.W.), certain protective practices shall be followed. i. Employees shall wear orange safety vests, shirts, coats, or sweat shirts when working in public R.O.W. If working during nighttime hours, safety vests shall have reflective strips on both front and back. ii. Approved head protection shall be worn when there is a possible danger of head injuries from impact of falling or flying objects or electrical shock and burns. iii. Employees shall not perform extended work in the public R.O.W. that is not properly designated and barricaded from oncoming traffic. h. TRAFFIC CONTROL Any time the normal flow of vehicle parking, vehicle traffic or pedestrian traffic is to be altered for an extended period of time (more than four hours) for the purpose of performing maintenance or construction work, a traffic control plan must be provided. Traffic control plans and the application of traffic control devices will conform with the "Manual of Uniform Traffic Control Devices" and Colorado Supplement thereto. 33 i. Traffic Control Plan 1. A sketch of the area that will be affected by the project. The sketch will include drawings with designations of streets by legal numbers or names. The preparer will indicate the location of the project. The location and specific type, size, and wording of the traffic control devise will be placed on the map. 2. The concept of the plan is to provide an overview of where the traffic is coming from, how it is altered or detoured and where it will end up. ii. Approval of Traffic Control Plan 1. Submit traffic control plans to the Traffic Division of Public Works for review and approval. NOTE: An approved traffic control plan must be on the job site at all times for review by the Traffic Division, Safety and Risk Coordinator, or supervisor. iii. State Highway R.O.W. 1. Traffic Control Plans must be submitted to the Colorado Department of Transportation (CDOT) along with other application material for approval. i. EXCAVATIONS Excavation means any manmade cut, cavity, trench, or depression in an earth surface, formed by earth removal. i. Requirements All employees required to work within the confines of excavations shall be protected in accordance with Federal Register, 29CFR, Part 1926, Occupational Safety and Health Standard on Excavations, latest publications and in accordance with specific department safety manuals and practices. However, the Federal Register will take precedence over departmental manuals and practices if the two do not agree. ii. City Responsibility The City, through its respective departments, shall provide proper training, equipment, and material so work in excavations is performed safely. 34 iii. Employee Responsibility Employees will not enter into any excavation that fails to meet OSHA minimum requirements. Employees are not to work in excavations that do not comply with OSHA minimum requirements. An employee concerned about an excavation for the above reasons will immediately advise their supervisor explaining any reasons and will jointly pursue alternative options. iv. General Information According to OSHA, all excavations more than five (5) feet in depth must be shored, sloped, or shields provided to protect workers. The depth of the excavation is to be measured at its greatest vertical dimension. Excavations shallower than five (5) feet must be sloped or shored if in unstable soil. If workers are required to stoop or kneel in shallow excavations, proper precautions shall be taken by the employee and supervisor to prevent injury or death. 2. A stairway, ladder, ramp, or other safe means of entry and exit shall be located in excavations that are four (4) feet or more in depth so as to require no more than 25 feet of lateral travel for employees. 3. Employees exposed to vehicular traffic shall be provided with, and shall wear, warning vests or other suitable garments marked with or made of reflectorized or high -visibility materials. 4. Employees shall wear approved hard hats when working in excavations. 5. Soil types and requirements. There are four basic types of soils. These and a brief explanation of sloping requirements are listed below. Further information is available in Federal Register 29 CFR Part 1926, MAXIMUM ALLOWABLE SLOPES SOIL OR RACK TYPE (H:V) [1] FOR EXCAVATIONS LESS THAN 20 FEET DEEP 3 35 STABLE ROCK VERTICAL (90E) TYPE A [2] 3/4:1 (53E) TYPE B 1:1 (45E) TYPE C 1 , NOTES: < Numbers shown in parentheses next to maximum allowable slopes are angles expressed in degrees from the horizontal. Angles have been rounded off. < A short-term maximum allowable slope of 1/21-1:1 V (63E) is allowed in excavations in type A soil that are 12 feet (3.67m) or less in depth. Short- term maximum allowable slopes for excavations greater than 12 feet (3.67m) in depth shall be 3/four/H:IV) (53E). < Sloping or benching for excavations greater than 20 feet deep shall be designed by a registered professional engineer. < Excavations will quite often have multiple types of soils. Each of these excavations requires specific precautions. < Excavations in soil that has previously been disturbed should be considered as Type C. j. COMPRESSED GASES i. Cylinders containing flammable and nonflammable gases shall be stored, used and handled in accordance with CFR 29 Part 1910 (OSHA Standards). ii. Cylinders shall have the valve cap or valve protection device in place at all times except when in actual use. iii. Cylinders shall not be laid horizontally and rolled unless specifically designed for movement in this position. iv. Cylinders shall not be lifted by the valve or valve cap. A suitable lifting device shall be used. v. Cylinders shall have their contents properly identified. vi. Compressed gas cylinders, whether full or empty, in service or storage, shall be adequately SECURED to prevent cylinders from falling or being 36 Greeley/Loveland Route Driver Traming As part of the Greeley Transit Services proposal for operation of the Greeley -Loveland route, driers will have to be trained on the route If Greeley Transit Services is awarded the contract, training will begin with drivers currently on staff Given the high degree of transit experience within our staff the learmng curve for this new service should be minimal Training would consist of learning the new route including bus stop locations and time points Transfers to both the COLT and GET systems is a high priority, as well as familiarizing drivers with both systems operations including fares and hours of operation Training on the new coaches used for this operation would also be conducted along with lift usage and wheelchair securement training Training in communications, be it 2-way radio or cell phone is also vital to the safety of drivers and passengers New hires would also be trained along the same standards with emphasis on knowledge of the operations of both Greeley and Lovelands bus systems The tools we would use to accomplish this training would be maps operators manuals videos, classroom discussion, city safety manual and our standard operating procedures In addition, drivers who are not already certified, would receive training in CPR and first aid, Defensive Driving, Passenger Assistance and Safety Systems and Customer Service Training 14 knocked over. Cylinders stored in a horizontal position shall be blocked to prevent rolling. vii. Oxygen cylinders in storage shall be separated from fuel -gas cylinders or combustible materials by a minimum distance of 20 feet or be separated by a five (5) foot high, non-combustible barrier. viii. Cylinders shall not be stored where they might become part of an electrical circuit or within five (5) feet of an electrical outlet. ix. Hydrogen and fuel gas cylinders shall not be stored inside buildings unless the requirements of the Uniform Fire Code and the National Fire Code for storage of portable containers are met. x. Valve connectors and fittings shall not be forced when connections are made and safety relief devices shall not be tampered with. xi. Before removing tanks from service, the valve shall be closed and all pressure released from the piping system. xii. Leaking cylinders shall not be used. Leaking cylinders will be removed to an outside area away from a source of ignition and tagged as defective. Proper disposal procedures will be followed. xiii. Open flame shall not be used to detect gas leaks for any type of container or product. xiv. The recessed top of cylinders shall not be used as a place for tools. xv. Transfer of product from one cylinder to another cylinder is prohibited. xvi. Storage areas for compressed gases shall be properly posted with the appropriate warning signs and placards. xvii. Hydrogen: Only personnel properly trained in the use and handling of Hydrogen shall be authorized to use this gas. xviii. Oxygen: Oil, grease or similar products shall not be allowed to come in contact with valves, fittings, regulators or gauges of oxygen cylinders. xix. Chlorine/502: Chlorine cylinders shall be stored and properly secured in a cool place and protected against moisture. xx. Acetylene: Acetylene cylinders shall be properly secured and always be used, transported or stored in a vertical position. Cylinders shall be 37 protected from sparks, flames and contact with energized electrical equipment. k. GAS WELDING AND CUTTING i. Welding and cutting shall be performed only by experienced and properly instructed persons. ii. When welding or cutting in elevated positions, precautions shall be taken to prevent sparks or hot metal from falling onto people or flammable material. iii. Suitable fire extinguishing equipment shall be immediately available at all locations where welding and cutting equipment is used. iv. Matches and lighters shall not be carried by welders or their helper when engaged in welding or cutting operations. v. Matches shall not be used to light a torch; a torch shall not be lighted on hot work. A friction lighter or stationary pilot light shall be used. vi. A fire watch shall be maintained wherever welding or cutting is performed in locations where combustible materials present a fire hazard. A fire check shall be made of the area 30 minutes after completion of welding. vii. Where combustible materials such as paper clippings or wood shavings are present, the floor shall be swept clean for a radius of 35 feet before welding. Combustible floors shall be kept wet or protected by fire- resistant shields. Where floors have been wet down, personnel operating arc -welding or cutting equipment shall be protected from possible shock. viii. Approved back flow check valves shall be used on gas welding rigs in both gas and oxygen lines. ix. Welding hose shall not be repaired with tape. x. Employees shall be prohibited from welding or repairing machinery, tanks, equipment, shafts or pipes that have contained explosive or highly flammable materials. xi. In dusty or gaseous spaces where there is a possibility of an explosion, welding or cutting equipment shall not be used until the space is adequately ventilated. xii. Adequate ventilation or approved respiratory equipment shall be used while welding in confined spaces or while brazing, cutting or welding zinc, brass, bronze, stainless steel or galvanized lead coated material. xiii. Cadmium bearing materials. 1. Proper respiratory protection must be used when welding or cutting cadmium bearing materials. 2. Local exhaust ventilation or airline respirators shall be used indoors or in confined spaces. I. HOUSEKEEPING Work locations, vehicles, and the inside and outside of buildings shall be kept clean and orderly at all times. i. Combustible materials, such as oil -soaked rags, waste and shavings shall be kept in approved metal containers with metal lids. Containers shall be emptied as soon as practical. ii. Both clean rags and used rags shall be kept in metal or metal -lined bins having metal covers. iii. Flammable liquids such as gasoline, benzene, naphtha, lacquer thinner, etc., shall not be used for cleaning purposes. iv. All solvents shall be kept in approved, properly labeled containers. Gasoline, benzene, naphtha lacquer thinner, and other solvents of this class shall be handled and dispensed only in Underwriter's Laboratory (U.L.) approved, properly labeled (yellow letters) red safety cans. v. Rule VII-10 of the National Fire Protection Association does not apply to kerosene and cleaning agents of the "Stoddard" solvent class; however, not more than one gallon of such liquid shall be kept in any open container. The container shall be provided with a proper cover and be kept securely covered except when in actual use. vi. When pouring or pumping gasoline or other flammable liquids from one container to another, metallic contact shall be maintained between the pouring and receiving containers. vii. Permanent floors and platforms shall be kept free of dangerous projections or obstructions and shall be maintained reasonably free from oil, grease, or water. Where the type of operation produces slippery conditions, mats, grates, cleats or other methods shall be used to reduce slipping hazards. 39 viii. Stairways, aisles, permanent roadways, walkways and material storage areas in yards shall be kept reasonably clear and free from obstructions, depressions and debris. ix. No matches shall be left in clothes placed in lockers. Rubbish and clothing shall not be allowed to accumulate in lockers or behind doors or on walls. x. Paper and other combustible materials shall not be allowed to accumulate, and weeds or other rank vegetation shall not be permitted to grow in or around the neighborhood of substations, pole yards, buildings, oil tanks or other structures. xi. Strict adherence shall be paid to "No Smoking' and "Stop Your Motor" signs at any location. xii. Under no conditions will accelerants be used to start fires unless under the direct supervision of the Union Colony Fire Rescue Authority. xiii. Candle burning is not permitted in any City facility. m. SMOKING Smoking is not permitted in any City building or in any City vehicle. Smoking or open flames shall not be permitted in areas where dangerous gases might be present, for example, oil room, hydrogen areas, acetylene storage, or similar areas. Smoking will not be permitted in storerooms, or in other areas where quantities of combustible materials are kept. n. CLOTHING i. All employees shall wear clothing and shoes that is suitable for the particular type of work they are doing. ii. A shirt or jacket with full length sleeves rolled down and buttoned and an electrical safety hat shall be worn when working on or near live parts and while on poles or structures. iii. Loose, dangling watch chains, key chains or unnecessary metal of any kind shall not be worn when working on or near energized parts, machinery or equipment. iv. Each employee shall wear gloves suitable for the work to be performed. Rubber glove protectors shall not be used as work gloves. (Other protective devices are to be used in specific types of work to provide EE adequate personal protection.) o. SUPPLEMENTAL BREATHING EQUIPMENT i. Approved breathing apparatus shall be used when: 1. Entering and working in any confined space or in any environment where an adequate supply of fresh air cannot be assured. 2. Sandblasting. 3. Exposed to any environmental condition that would otherwise be unhealthy. p. BODY PROTECTION i. Eye Protection Eye glasses (even with hardened lenses) are not a substitute of goggles. Full cover goggles and/or face shields shall be worn when an employee is engaged in the following work activities: I. Drilling or chipping stone, brick, concrete, paint, pipe coatings or metal. 2. Power grinding, boring, milling, buffing or wire brushing. 3. Flame welding, cutting or burning. (Approved colored lenses shall be used). 4. Hand drilling or sawing of overhead objects. 5. Using power tools such as drills, saws, sanders, etc. 6. Using compressed air. 7. Gunniting, pouring hot lead, hot compounds or the use of other hot or injurious substances. 8. Handling acids, caustics, chlorine, ammonia or other similar liquids or gases except when approved complete head coverings are worn. (Chemical goggles are necessary). 9. Using brush chippers. 41 10. Using Thermite (cadweld) type welders. 11. When flying particles caused by other work are present, if employee is within the range of such particles. (A suitable screen around the work may be used instead). 12. Any time there is a possibility of electrical flash, safety glasses (a dark lens) shall be worn. 13. Any other activity presenting danger of injury to the eyes, or at the direction of a foreman or supervisor. 14. Employees in departmentally specified positions must wear safety glasses. Any exceptions must be approved by the City's Safety and Risk Coordinator. Employees in certain positions will be required to use safety glasses and will be eligible for partial reimbursement for the cost of the safety glasses. Reference Safety Shoe/Glasses Reimbursement, Eligible Positions, attached to this policy. ii. Head Protection 1. Approved safety head gear shall be wom by all employees when in areas where falling objects, electrical contact or other hazards may cause a head injury. 2. Safety head gear or head band assembly shall not be defaced or altered in any manner without approval. 3. Approved head shields or hoods shall be worn when welding with hydrogen, heliarc or electric are. iii. Face Protection 1. Employees must wear face shields when involved in certain operations which produce flying fragments, particles or chemicals. iv. Hearing Protection 1. Hearing protection - ear plugs or ear muffs - must be used when exposed to loud noise either in an environment (machine room) or by use of equipment or tools. Jack hammers and paint sprayers are examples of tools, while a generator room is an example of an environment. Departments will identify and mark environments and equipment that require use of protective devices. (See pages 19 and 20). M v. Foot Protection Employees in departmentally specified positions must wear hard sole leather shoes. Any exceptions must be approved by the City's Safety and Risk Coordinator. Employees in certain positions will be required to use steel toe safety shoes and will be eligible for partial reimbursement for the cost of the safety footwear. Reference Safety Shoe/Glasses Reimbursement, Eligible Positions, attached to this policy. vi. Hand Protection 1. Use of gloves will be required when danger of injury exists from sharp metal, rope, rough edges, splinters, hot materials, chemicals, and exposure to disease. vii. Resniratory Respiratory protection is required when working in atmospheres dangerous to life and health or when there is an immediate threat of exposure to contaminants or unsafe atmosphere (Reference page 44). q.PROPER LIFTING PROCEDURE Improper lifting technique contributes too many work related injuries. Following these procedures when lifting will minimize the chance of back injury: • Obtain a secure footing; • Place feet about shoulder -width apart; • Bend knees to grasp the weight; • Keep back straight; • Get a firm hold; • Keep back as straight as possible with head up (and eyes looking forward); • Lift gradually by straightening the lees If the weight to be lifted or object to be moved is too heavy, get help. If the load is more than 50 pounds and/or awkward to lift or move, get help. II. ACCIDENT INVESTIGATIONS An effective way to determine the causal factors behind an accident is to conduct an 43 accident investigation immediately after an accident occurs. Immediate supervisors responsible for employees who are involved in accidents shall conduct an investigation and record their findings on either a Supervisors Injury & Accident Report Form or the Property Damage Report, depending on the nature of the incident. This investigation will be conducted for both injury and property damage accidents. The investigation should include going to the accident scene and interviewing all concerned parties. In order for the investigation to be effective it must be conducted in an objective manner and is NOT to be used to determine blame. There must be an attitude of concern from the supervisor and not one of accusation during the investigation phase. This will encourage honesty and enable the supervisor to get at the real cause(s) of the incident. Assistance from Human Resources is available and encouraged on accident investigations. Information obtained from the investigation shall be recorded on the appropriate form and filed with Human Resources. a.GUIDELINES FOR ACCIDENT INVESTIGATION i. The first step in a normal accident investigation is to interview the employee involved. There are certain techniques for successful interviewing of any kind and while most supervisors may be familiar with them, they are certainly important enough to review. ii. Conduct the interview at the scene of the accident whenever possible. It will help the employee to explain and you to understand. Make the interview as private as you can. This will not only put the worker more at ease, but will prevent the employee's observations and ideas from being influenced by the opinions of others. iii. Ask for the employee's version of the accident, just as they saw it, then let them tell it! Don't interrupt them to clarify, interpret or evaluate. iv. Ask any necessary questions. Limit your questions to facts as much as possible, particularly early in the interview. Find out (1) what happened, (2) what was done and (3) how it was done. If you ask "why" questions, wait until you have all other information. v. Repeat their story as you understand it. This will assure correct understanding by allowing the worker to be sure you understood what they meant. Second, it gives them a chance to hear what they said. vi. The best way to wind up the interview is by discussing actions that can be taken to prevent the accident from happening again. b.The investigation serves as a record and tool in preventing accidents. i. Who had the accident? The reason for identifying the parties involved has M. special significance for the first -line supervisor and the employee. Knowing employees personally gives the line supervisor a number of possible leads in analyzing the accident's cause. ii. When did it happen? Especially important during shift work. iii. Where did it happen? The causes of an accident are frequently directly related to the location. Be as exact as you can. iv. What inflicted the injury or damage? This simply means what object, equipment or substance caused the actual injury or damage. v. Who had the most control of what inflicted the injury or damage? This refers to the person who had the most control over the object, equipment or substance that caused the injury or damage. It is not always the person injured. vi. What happened? This is the accident itself It must be clearly described in detail. Use sketches if they will help make it clearer. This should be a step by step account of all events leading up and contributing to the accident. Make it complete, but as short and to the point as you can. vii. What caused the accident? This is why the accident happened. Be very careful here, since a hasty or casual analysis can sabotage all your efforts. Few accidents have a single cause. There are usually multiple causes and contributing factors involved and as many as possible must be found and corrected. viii. How can the accident be kept from happening again? This is the purpose of the whole investigation, the specific actions that are to be taken to PREVENT future injury or damage. Intermediate measures, which can be taken, are ones that can be taken immediately to reduce the hazard and can be taken by the first line supervisor. They are extremely important because they reduce the hazard potential immediately. Some type of intermediate action can usually be taken for every unsafe condition. Perennial actions are those taken to permanently correct accident causes. They may require more time to accomplish and may require the action of higher management. They may involve changes in the environment and are important in avoiding future accidents. c.ACCIDENT REPORTING PROCEDURES i. The Safety and Risk Coordinator must be notified immediately: 45 1. When City vehicles or property is involved and damage is estimated to be over $500 (regardless of who is at fault). 2. When there is an injury to an employee that requires immediate medical attention. 3. When a City vehicle or employee is involved in an incident and a citizen is injured. ii. Employees must report a job -related injury to their supervisor as soon as possible but not later than four working days (Monday -Friday, 8:00 a.m. - 5:00 p.m.) of the accident. Failure to report the job -related injury within this time frame may result in loss or reduction of the benefits to which the employee may be entitled. iii. The employee's supervisor is responsible for completing the "Supervisors Injury & Accident Report Form" The supervisor's signature must be on the form. This report must be made even if the employee does not seek medical treatment for the injury. This form shall be forwarded to Human Resources within four (4) working days of the injury. iv. Except in emergency situations, the City of Greeley is not responsible for any medical care expenses that are incurred prior to the injury being reported to the supervisor and Human Resources. Emergency situations must he reported as soon as practical after emergency treatment is received. Employees injured on the job must see a designated physician for treatment. A list of designated physicians is available from a supervisor or Human Resources. If the injury is an emergency or occurs after hours or on the weekend, the emergency room may be utilized, but a designated physician must be seen for follow-up care. Failure to follow these procedures may result in the denial of the payment of medical bills. vi. For additional information on the City of Greeley Workers' Compensation Program, including the Alternate Duty Program and what happens when work time is missed due to an on-the-job injury, please contact Human Resources. S-1 Draft Daily Schedule GREELEY-LOVELAND PILOT TRANSIT SERVICE GREELEY ROUTES @ SOUTH TRANSFER CENTER (STC, GREELEY MALL) Weekdays 2 4 5 Saturdays 2 4 5 608 1008 6 08 AM 6 08 AM AM 10 08 AM 10 08 AM AM 638 408PM 408PM- 438 6 08 PM SB 6 08 PM SB PM SB SB PM 635PM 708 434PM 435PM 508 6 34 PM WB NB PM WB NB PM COLT GREEN ROUTE @ EAST LOVELAND TRANSFER CENTER (ELTC) Weekdays 7 17 AM Saturdays 10 17 AM 6 17 PM 9 17 PM BUS 1 Weekdays BUS 2 Weekdays SHOP STC ELTC MILES SHOP STC ELTC MILES Report at 5 40 AM Report at 6 40 AM 5 55 AM Pull out 4 5 6 55 AM Pull-out 4 5 WB 6 08 AM 7 17 AM 24 WB 7 08 AM 8 17 AM 24 EB 7 17 AM 8 08 AM 24 EB 8 17 AM 9 08 AM 24 WB 8 08 AM 917 AM 24 WB 9 08 AM 10 17 AM 24 EB 917 AM 10 08 AM 24 EB 10 17 AM 11 08 AM 24 WB 10 08 AM 11 17 AM 24 WB 11 08 AM 12 17 PM 24 EB 11 17 AM 12 08 PM 24 EB 12 17 PM 1 08 PM 24 WB 12 08 PM 1 17 PM 24 WB 1 08 PM 2 17 PM 24 EB 1 17 PM 2 08 PM 24 EB 217 PM 3 08 PM 24 WB 2 08 PM 3 17 PM 24 WB 3 08 PM 4 17 PM 24 EB 3 17 PM 4 08 PM 24 EB 4 17 PM 5 08 PM 24 WB 4 08 PM 5 17 PM 24 WB 5 08 PM 6 17 PM 24 EB 5 17 PM 6 08 PM 24 EB 6 17 PM 7 08 PM 24 620PM 45 720PM 45 Done at 6 40 PM 13 hours 297 Done at 7 40 PM - 13 hours 297 BUS 1 Saturdays BUS 2 Saturdays SHOP STC ELTC MILES SHOP STC ELTC MILES Report at 8 40 AM Report at 9 40 AM 855AM 45 955AM 45 WB 9 08 AM 10 17 AM 24 WB 10 08 AM 11 17 AM 24 EB 10 17 AM 11 08 AM 24 EB 11 17 AM 12 08 PM 24 WB 11 08 AM 12 17 PM 24 WB 12 08 PM 1 17 PM 24 EB 12 17 PM 1 08 PM 24 EB 1 17 PM 2 08 PM 24 WB 1 08 PM 2 17 PM 24 WB 2 08 PM 3 17 PM 24 EB 217 PM 3 08 PM 24 EB 3 17 PM 4 08 PM 24 WB 3 08 PM 4 17 PM 24 WB 4 08 PM 5 17 PM 24 ES 4 17 PM 5 08 PM 24 EB 5 17 PM 6 08 PM 24 WB 5 08 PM 6 17 PM 24 6 20 PM 4 5 EB 6 17 PM 7 08 PM 24 Done at 6 40 PM - 9 hours 201 720PM 45 Done at 7 40 PM 11 hours 249 15 III. SAFETY MEETINGS Regularly scheduled safety meetings have proven to be the keystone in successful loss - prevention programs. Safety meetings at each operational level present an effective method of establishing loss -prevention measures and of acquainting all employees with safety provisions pertinent to their work. The following are safety meetings that represent a fundamental phase of safety training when properly conducted. a. SUPERVISORY PERSONNEL All divisions and departments of the City should hold regular supervisor safety meetings. Each supervisor shall regularly attend these meetings. The time, place, and duration of these meetings should be determined by the responsible operating director or department head. Safety issues and topics can and should be incorporated with other management meetings in lieu of a separate meeting for safety. Each division director and department head should then schedule safety meetings for subordinate supervisors or insure that information is properly passed along. These safety topics and issues discussed among supervisors can be reviews of previous accident experiences, discussion of specific hazards, preventive measures, and reviews of pertinent safety provisions. Minutes can be taken for planning and review. b.GROUP SAFETY MEETINGS It is necessary to hold regular safety meetings with all employees in a department or section. These meetings are most effective when used to discuss such items as a specific hazard or conditions, present safety awards, show pertinent health and safety films, or to explain new or revised safety procedures. The program should be both well prepared and timely in order to gain maximum interest and effort. Assistance from Human Resources, knowledgeable and experienced departmental personnel, and other internal and local resources should be utilized for these meetings. c.ON-THE-JOB SAFETY MEETINGS Safety meetings and instructions at or near the job site can provide practical means of training field personnel in accident prevention. Field supervisors shall conduct short "on-the-job" safety meetings, preferably at the beginning of a shift, a week, or an unusual or new job. These meetings can be utilized to discuss and instruct crews on safe practices that are required in order to perform the assigned duties. It can also be used to check equipment and tools, review past accident experiences and related matters. Attendance records may be needed for planning and review procedures as appropriate. 47 IV. SAFETY TRAINING Effective accident prevention training is a constant and continuing responsibility of City supervisors, carried out through safety meetings, safety seminars, new employee orientations, educational institutions, publications, and day to day supervision. Each division and department shall provide or arrange for safety instruction as outlined below as a minimal training requirement. Employees should not be given a new assignment or work unfamiliar to them without proper safety instructions, so as not to endanger themselves or fellow employees. This instruction is a function of immediate supervisors or another designated, responsible representative. The following are general guidelines on training procedures: • Acquaint the employee with the purpose of the job and how it fits into the overall operation; • Explain the job in detail; • Demonstrate the job, explaining each step; • Allow the employee to do the job under observation; • Frequently check on the employee and continue giving instruction as needed, and; • Familiarize the employee with all pertinent directives and safety provisions. a.FIRST-AID TRAINING First -aid training is recognized as an effective means of promoting safety among employees. Field personnel (surveyors, inspectors, construction, operation and maintenance personnel) should complete an approved course in first -aid. This training is for fundamental principles and skills in first -aid to care for most injuries in most emergencies. Additional life saving training courses may be necessary depending on work conditions, job requirements, and the availability of medical assistance. Internal and local resources are to be utilized and assistance from Human Resources is available. KNEW EMPLOYEE SAFETY ORIENTATION In addition to orientation classes conducted by Human Resources, all new and transferred employees shall receive proper safety orientation from their respective supervisors in the safe performance of their assigned duties. This shall include all written and unwritten generally known safety rules, standards, and directives. Written copies should be provided whenever possible. A training record shall be maintained on employee orientations. c.POSTER, PUBLICATIONS, AND DISPLAYS Divisions and departments shall make full use of safety posters, signs, displays, a;] leaflets, bulletins, magazines, and other aids in publication. Posters should be displayed on neat, attractive bulletin boards and should be changed frequently. For larger departments, safety bulletins or pamphlets can be more effective. The acquisition and maintenance of a basic library of safety material and aids may be more appropriate, depending on the needs and circumstances of a division or department. M V. INSPECTIONS a. Safety inspections and review processes are of prime importance to a safety program. Inspections are helpful in collecting safety information and shall be conducted to: i. Detect dangerous physical conditions which might cause accidents. ii. Detect unsafe activities in the: 1. Handling of materials (lifting, carrying, storage), 2. Use of machinery and materials, such as motor vehicles, office equipment, shop machinery, etc., and 3. Non -usage of protective equipment (safety shoes, safety glasses, ear plugs, machine guards, etc.). iii. Determine if legal (federal, state, local, or contractual) standards are being followed. b. When considering improvements, take a good look at present procedures and follow these guidelines: i. Inspect on a regular schedule: ii. General operations and fire fighting equipment, 1. General physical facilities, and, 2. Exceptional hazards as frequently as the potential hazard dictates. 3. Make or modify checklists so that they are tailored to areas of operation. Be comprehensive and specific. iii. Contact internal and local health officials who can test for noise, vibrations, gases, etc., when needed. Many services are provided through insurance representatives. iv. Require the responsible supervisor to participate in the inspection. The department head or supervisor will be responsible for correcting, enforcing, or updating the safety standards. v. Select key employees to participate in inspections. This will promote their learning and commitment through participation and action. 50 vi. For each hazard identified, estimate the type of accident that could result from violations or conditions which: 1. Threaten physical harm; 2. Threaten harm to the environment; 3. Threaten harm to equipment, buildings and grounds, and; 4. With prolonged exposure might produce occupational illnesses. vii. Design plans to correct all hazards, especially the most dangerous. Do not delay in solving problems that have long-range effects. viii. After each inspection, prepare a concise report on the problems to be corrected. If possible, categorize hazards by the immediateness and magnitude of the dangers identified. ix. Implement the plans; and, x. Reevaluate or re -inspect to determine the effectiveness of correctional designs. These guidelines will assist in understanding the hazards involved in performing particular tasks and can lead to making more thorough inspections. The Safety and Risk Coordinator is available to assist in conducting safety inspections and to provide guidance and direction in correcting unsafe situations of facilities. A facilities inspection checklist is provided in the appendix of this manual. 51 VI. HAZARDOUS CHEMICALS a.CHEMICAL SAFETY POLICY City employees use many different chemicals in performing jobs throughout the City's facilities and at work sites. Safe work practices and awareness of hazards can help reduce accidents and injuries caused by chemical exposure. Each department with hazardous materials shall develop and implement a written Hazard Communication Program. This program shall comply with all of the reporting requirements for Title III, SARA, The Emergency Planning and the Community Right -to -Know Act. The action steps for developing this program are as follows: i. Designate a Hazard Communication Program Resource representative for each department. ii. Train inventory personnel in each department on the Title III requirements for reporting of hazardous chemicals. iii. The inventorying of chemicals, by department should include not only all toxic chemicals, but all chemicals with a "Caution" label on the container. A list in alphabetical order of all chemicals used shall be maintained by each department and a master list shall be maintained by the Union Colony Fire Rescue Authority Hazardous Materials Team. Departments shall update their inventory each year by March 1 with a copy submitted to the Hazardous Materials Team to update the master list. iv. Contact suppliers and get up-to-date MSDS and set up a file for them. Each department shall maintain a file in alphabetical order for the chemicals they use having a MSDS and a master MSDS file shall be maintained by the Union Colony Fire Rescue Authority Hazardous Materials Team. v. Each department shall review MSDS to see if new physical or health hazards have been identified by the manufacturer. Determine if appropriate safety procedures exist and proper safety equipment is available for employees to use. All MSDS shall be reviewed annually. vi. Each department shall develop an emergency plan for the handling of chemical emergencies. This plan shall be reviewed annually. vii. Develop and implement a training program for all employees using chemicals. Each department should develop a training program to address the chemical hazards encountered by their employees. This program shall be reviewed each year along with the MSDS to address new hazards. 52 b. CHEMICAL IDENTIFICATION, STORAGE, HANDLING AND USE Each department with chemicals shall be responsible for the identification, storage, handling and use for all chemicals it uses. The following guidelines shall be used to determine what hazards are present and what actions shall be taken to prevent accidents and injuries from chemicals: i. All employees shall be instructed in the proper identification, safe storage, handling and use of all chemicals used by their department. This training should consist of the following: 1. Specific information and training on any operations in the work area where hazardous substances are present. 2. The location and availability of the written Hazard Communication Program, including the required lists of hazardous materials known to be present in the workplace, and explanation of the labeling system used in the workplace and the location of the Material Safety Data Sheets. 3. Appropriate methods and observations that may be used to detect the presence or release of a hazardous chemical in the work area. 4. The measures employees can take to protect themselves from chemical hazards, including safe work practices, emergency procedures and personal protective equipment. ii. Chemicals shall be stored in the proper container required for their safe storage. All containers shall be labeled. iii. Each department shall develop emergency procedures and train all employees using chemicals in the proper emergency procedures to control, contain and cleanup small spills and leaks when adequate protective equipment is available or, the emergency procedures to follow when a spill or leak and cleanup is beyond the capabilities of the department or proper protective equipment is not available to handle the problem. c.HAZARDOUS CHEMICALS - GENERAL INFORMATION i. The principal dangers of hazardous materials are: 1. Toxicity 2. Flammability 3. Reactivity ii. Hazardous materials can be classified by two main categories for hazards to 53 human health - those that attack the body internally and those that attack the body externally. Internal Irritants Asphyxiants Nerve & liver poisons Carcinogens Radioactive materials External Corrosives Cryogenics Flammable liquids Radioactive materials iii. Avenues through hazardous materials may enter the body: 1. Inhalation: By breathing through nose or mouth. 2. Absorption: Passage of toxic materials through a body surface into body fluids and tissue. 3. Ingestion: Taking in materials through the mouth. 4. Injection: Product enters the body through a cut or abrasion caused by a contaminated object. d. HAZARD COMMUNICATION -BASIC SUBJECTS All MSDS relate to basic information about the chemistry, physical data, fire, explosion, reactivity and health hazard data, spill or leak procedures, special protection and special precaution information of a given chemical. Training programs shall train employees on the following topics: i. How to review a MSDS for hazard information. ii. Labeling of hazardous materials and interpretation. iii. Chemical and physics used in MSDS's. iv. Emergency action concerning hazardous material fire and explosion. v. First aid practices concerning hazardous materials. vi. Medical information relating to hazardous materials. vii. Spill or leak procedures for hazardous materials. viii. Personal Protective Equipment: 1. Eye 2. Respiratory 'ZI 3. Ventilation 4. Skin (gloves, masks, etc.) ix. Personal hygiene practices. 55 VII. CITY VEHICLES AND EQUIPMENT The contents of this policy summarize the present City of Greeley Policies and are dependent on the particular circumstances of a given situation. Any written or verbal statement to the contrary by a supervisor or other City agent is invalid and should not be relied upon by any prospective or existing employee. a.PROCEDURES All vehicles and equipment must be operated in accordance with its designed use. No employee or contractor for the City of Greeley shall operate a City vehicle or piece of equipment without first being trained, instructed, or certified in its proper operation and use. Inspect vehicle condition by using the vehicle inspection guide form before operation or use. Report vehicle damage and defects to Equipment Maintenance or supervisor. ii. Only City employees or contractors for the City of Greeley who are fully qualified and properly licensed operators shall be permitted to drive or operate city equipment on private or public roadways. All drivers shall comply with all local, county, and state vehicle and highway use laws. iii. All operators, drivers, and passengers of City of Greeley motorized equipment, City of Greeley motor vehicles, and personal vehicles used for city business shall use safety seat belts as equipped for the particular vehicle. iv. Material and equipment being transported by City vehicles shall be secured in a manner to prevent movement and/or loss in transport. All cargo that extends beyond the end of the bed shall be marked as required by law. Trailer lights and safety chains shall be used when towing trailers. When towing another vehicle, limit the chain or cable length to fifteen (15) feet or less and mark with a white flag at midpoint. Trailers with a GVRW of 3,000 pounds or more will be equipped with trailer brakes. vi. Operators of City of Greeley equipment shall turn off the motor of their vehicle whenever they leave the vehicle or equipment unattended. Upon leaving the vehicle, the brake or any other braking device must be set and keys removed. vii. Vehicle drivers are responsible for the security of passengers and load. Transporting passengers in open -bed trucks is prohibited. viii. Emergency equipment stored in vehicles must be kept clean and useable. This equipment includes first aid kit (with rubber gloves and pocket III Greeley -Loveland Route Record Keeping and Reporting Procedures 1 Daily reconciliation of route ridership per bus 2 Daily reconciliation of fares collected for route (see Monetary Control Procedures) 3 Monthly reconciliation of complete service route ridership hours of service and miles of service 4 Providing owner North Front Range Metropolitan Planning Organization (NFRMPO) with monthly numbers to include Fare collection, ridership, service hours, service miles, nders per mile and nders per hour 5 Numbers will be given to chosen agency by NFRMPO for National Transit Database (NTD) and Federal Transit Administration (FTA) reporting Greeley -Loveland Route Monetary Control Procedures 1 Creation of revenue and expenditure accounts for Greeley -Loveland Route by Finance Department 2 Secure vaults dropped out of Greeley -Loveland busses all weekdays and placed in locked vault room by bus washing staff 3 Money taken out of vaults, counted and placed in bank deposit bag, every week day by two person staff of supervisor and administrative specialist 4 Bank deposit bags picked up by bank s armored service every week day 5 Deposit verification sent to Finance department and amount entered into Greeley - Loveland Route revenue account every week day 6 Finance venfication of deposit slips sent for double check against Transit records 7 Monthly reporting to owner (NFRMPO) of exact amount of deposit 16 mask), fire extinguisher, flares, markers, tools, jacks, and safety hat and vest, etc. ix. All vehicles shall be maintained to manufacturers' specifications. b.OPERATION City vehicle operators who have been properly selected and trained should be familiar with the basic principles of safe motor vehicle operations. A driver who possesses good driving skills, knowledge, and experience with a vehicle in good mechanical condition is fundamental to a fleet safety program. The list of safety precautions, which all operators should observe, is extensive and can serve as an effective in-service training session for drivers. A few of the major principles are: i. Seatbelts are to be worn at all times while operating a City vehicle which is so equipped. ii. Employees should not operate a motor vehicle while using a cell phone unless the phone is equipped with the hands free feature. Under no circumstances will an employee be on the phone taking notes while operating a motor vehicle. iii. Keep speeds within limits that are reasonable and careful for the driving conditions, and under no circumstances exceed the legal speed limit. iv. Keep a safe distance behind the vehicle ahead. Following too closely often results in a rear -end collision. v. Exercise special caution at all intersections, the most common vehicle accident location. Slower speeds, looking for pedestrians, and signaling at all turns are examples of such caution. vi. Pass other vehicles only when the road ahead is visible for the required distance. Passing while driving uphill or on a curve is hazardous. vii. Night driving is especially hazardous due to limited visibility. Stop, if fatigued, keep the windshield and headlights clean, and avoid looking directly into the headlights of approaching vehicles. viii. Before backing, check behind the vehicle and to ensure that the area is clear and safe. Back slowly and continue to watch for any hazards to the rear or the sides. If another employee is available, have them assist in guiding you, making certain they are visible to you at all times. ix. Be alert for pedestrians or other drivers when driving along a line of parked vehicles, at intersections, and in shopping areas. 57 x. Park only in approved areas and in a manner that does not pose a hazard or obstruct other traffic. xi. When operating a motor vehicle positioned in traffic or other hazardous areas, be sure to use the proper warning and/or emergency device. xii. Smoking is not permitted in any City vehicle. c.INSPECTIONS In order to ensure the safe operation of vehicle and equipment and to document any necessary repairs, vehicle and equipment inspections are to occur on a regular basis. Established departmental maintenance procedure shall be followed when performing vehicle maintenance. No employees shall perform any maintenance or repair work on a vehicle they are not trained or authorized to do. If it is the opinion of the supervisor, Equipment Maintenance, or the Safety and Risk Coordinator that the safe operation of a City vehicle is not possible because of the failure to comply with the procedures, then the operation of the vehicle shall be suspended until the vehicle is properly repaired by the responsible employee(s). i. Vehicle Inspections A daily inspection will be made by the driver prior to the operation of any assigned vehicle, or at any time a new vehicle is assigned. If problems or discrepancies are observed, it should be reported to the responsible supervisor immediately. The responsible supervisor shall review and note corrective action needed for maintenance personnel to correct. Daily logs or other checklists utilized by departments should be used. ii. Supervisor Inspections Supervisors will make regular inspections on all vehicles. This regular inspection is to determine if employees are making their inspections and to check on past repairs. If the vehicle is not in a safe operating condition at the time of the supervisor's inspection, the vehicle shall be scheduled for immediate repair and discrepancies noted for review. iii. Road Observations Periodic observations of employees should be made by responsible supervisors. If an unsafe practice or a violation of a traffic law is observed, it is important to emphasize the importance of good driving practices and the observance of traffic laws. The purposes of road observations are to observe City drivers for safe driving practices and the observance of traffic laws. d.DRIVING RECORDS CHECK m i. Employees, who operate City equipment or a vehicle for City business on a frequent basis or when such operation is an essential function of the job, must immediately notify their supervisor if their driver's license has been suspended, revoked or denied. ii. If an employee receives a traffic citation that may result in the employee's driving privileges being suspended and driving is an essential function of the job, the employee must notify the supervisor within three days of the issuance of the ticket. If the traffic citation requires an appearance at court, the employee must notify their supervisor of the status of the citation the next working day after the court proceeding. iii. If an employee occasionally operates City equipment or a vehicle for City business, prior to such operation, the employee must advise the supervisor if the employee's license is under suspension, revocation, denial or if the employee has received a traffic citation which may result in the employee's driving privileges being suspended. e.SELECTION OF EMPLOYEES WITH DRIVING RESPONSIBILITIES Almost every City department has employees who drive city vehicles on a regular basis as part of their job. Each department is responsible for filling these driving positions with responsible drivers. Human Resources and all departments will insure that only qualified, licensed employees drive City vehicles. It is important to evaluate the driving skills and practices of all applicants applying for positions which require driving. Divisions and departments shall develop minimum standards when evaluating potential drivers. For some positions the evaluation procedure may be formal and specific in detail, whereas for other positions the evaluation may be informal and generalized. There are factors to consider in evaluating any potential driver. These factors include, but are not limited to: • Previous Driving Record Check • Driving Experience • Safety Awareness Valid Driver's License • Physical and Mental Alertness Other factors to consider when selecting a driver include that employee's job attendance record and previous driver training. Although driving ability indicators may not assess the individuals' competence in all facets for a position, they do provide a basis for determining whether the person should have access to City vehicles. f. HUMAN RESOURCES DEPARTMENT RESPONSIBILITY The Human Resources Department is responsible for the following as it pertains to a prospective employee or current employee's driving privileges: i. Prospective Employees 1. Order a copy of the individual's driving record from the appropriate agency; 2. Review the individual's record in accordance with accepted risk and liability guidelines, and, 3. Provide written documentation to the individual's supervisor if that person will not be allowed to operate City equipment. The supervisor has a responsibility to review the applicant's application form including driving history information to determine if the applicant is an acceptable candidate for a position that requires operating City equipment. If the applicant is hired based on incomplete or inaccurate application information, an offer of employment may be withdrawn or if already hired, an employee may be terminated based on the additional information obtained through motor vehicle records. ii. Current Employees 1. On an annual basis, the Human Resources Department will obtain a copy of all employees' driving records and review them for violations which may or may not affect that employee's driving privileges as an employee. 2. Supervisors will be contacted if any questions or problems arise after obtaining a copy of the driving record. VIIL GUIDELINES FOR DETERMINING THE PREVENTABILITY OF MOTOR VEHICLE ACCIDENTS This guide is designed to aid Department Heads, Directors and Supervisors in recognizing unsafe driving performances of drivers involved in accidents. It is based on the concepts of defensive driving and the ability of the city driver to avoid accidents regardless of the wrong actions of the other driver or adverse weather conditions encountered. Make sure the driver's response is encouraged and recorded. a.INTERSECTION ACCIDENTS It is the inherent responsibility of a driver to approach, enter or cross intersections in a safe manner, and to be prepared to avoid any accident that might occur through the action of other drivers. Complex traffic movements, blind intersections or failure of the "other driver" to conform to law or traffic control devices will not automatically discharge an accident as "non -preventable". .E Intersection accidents are normally preventable even though the city driver has not violated traffic regulations. The failure to take precautionary measures prior to entering the intersection is a factor to be studied in making a decision. When a city driver crosses an intersection and the obvious actions of the 'other driver" indicates possible involvement either by reason of excessive speed, crossing lanes in turning or coming from behind a blind spot, the city driver should slow down, or yield, lest they become entrapped in circumstances that result in an accident. A failure to exercise reasonable caution or make prudent decisions of a defensive nature on the part of the city driver may result in the accident being described as preventable in nature. This decision should be based upon a thorough review of all the known factors that exist at the time of the accident. Neither icy roads, curves, hills, narrow roads, the absence of signs nor signals, inoperative signals, nor carelessness, recklessness, or ignorance on the part of others relieves the driver in the slightest degree of responsibility for avoiding accidents. These situations are likely to be encountered at any time and we must drive accordingly. In making determination as to preventability consider the following questions: i. Did the operator approach the intersection at a speed safe for the condition? ii. Was the operator prepared to stop before entering the intersection? iii. At a blind corner, did the operator pull out slowly, ready to shift the right foot to the brake pedal? iv. Did the operator make sure the other driver would stop for a traffic light or stop sign? v. Did the operator obey all traffic signs? vi. Did the operator signal well in advance of change in direction? vii. Did the operator turn from the proper lane? viii. Was the operator alert for the turns of other vehicles? ix. Did the operator avoid overtaking and passing in the intersection? x. Did the operator refrain from jumping the starting signal or riding through the caution light? b.REAR-END COLLISIONS Most investigations reveal that accidents in which a vehicle collides with the rear - end of another vehicle are seldom excusable. The driver frequently risks being 61 struck from behind by failing to maintain a margin of safety in his own following distance. Normally all rear -end collisions preceded by a rollback, an abrupt stop at a grade crossing, when a traffic signal changes, or when the driver fails to signal a turn at an intersection are preventable and should be considered carefully for classification as such. Failure to signal intentions or to slow down gradually are contributing factors and should not be construed as totally absolving from blame the driver of the vehicle that is following. In making determination as to preventability, consider the following questions: i. Was the operator maintaining the safe following distance, namely one car length for each ten miles per hour of travel, which should be doubled at night and doubled again in wet weather? ii. Was the operator keeping alert and aware of traffic conditions? iii. Did the operator approach the intersection cautiously expecting the driver ahead to stop suddenly on the signal change? iv. Did the operator keep from skidding? Regardless of the abrupt or unexpected stop of the vehicle ahead, the driver following can prevent accidents by maintaining a safe following distance at all times. This includes being prepared for possible obstructions on the street or highway, either in plain view or hidden by the crest of a hill or a curve. Over -driving headlights at night is a common cause of front-end collisions. Driving too fast for conditions also contributes to this type of accident. By following at a safe distance, and having the vehicle under control the driver can properly assess the traffic situation ahead and anticipate emergencies in time to allow an 'but" without being trapped into an accident. Generally these accidents will be described as preventable unless extenuating factors' dictate otherwise. c.PASSING ACCIDENTS Failure to pass safely may be indicative of faulty judgment and the possible failure to consider one or more of the important factors a driver must observe before attempting the maneuver. Unusual actions of the driver being passed might excuse a driver involved in a passing accident, however, the entire passing maneuver is voluntary and the driver's responsibility. Accidents that occur as a result of such decision usually fall into the preventable category. d.BEING PASSED Sideswipes and cutoffs involving a driver that is being passed may be classified as preventable when our driver fails to yield the right-of-way to a passing vehicle by slowing down or moving to the right where possible. e.BACKING ACCIDENTS Virtually all backing accidents are preventable. A driver is not relieved of his responsibility to back safely even when a guide is involved. A guide cannot control the movement of the vehicle; therefore, a driver must check all clearances. He should make sure the way is clear during the entire movement of the vehicle. Backing should be avoided as much as possible. Should extenuating circumstances exist, objectivity dictates their consideration prior to classifying the accident. In making determination as to preventability, consider the following questions: i. Did the operator need to park so close to the vehicle ahead that backing to leave the parking space was required? ii. Did the operator look all around the vehicle before getting in? iii. Did the operator back immediately after looking? iv. Did the operator use the horn to avert an accident while backing? v. Did the operator look to the rear without depending on the mirror? vi. Did the operator back slowly? vii. Did the operator judge backing clearance accurately? viii. Was the vehicle equipped with "back up" warning systems, including alarm and was alarm functioning properly? f. TRAFFIC LANE ENCROACHMENT A safe driver is rarely a victim of entrapment by another driver when changing lanes. Similarly, entrapment in merging traffic is normally an indication of unwillingness of the driver to yield to other vehicles or to wait for a break in traffic. Blind spots are not considered valid excuses for this type of accident. Each driver must make allowances in order to protect himself in areas of limited sight distances. Squeeze plays causing involvement with parked cars, fixed objects, and other road structures, can be prevented by prudently dropping back when it is apparent that the other driver is forcing the issue or contesting a common portion of the road. Weaving from one lane to another or within a lane is very dangerous. Therefore, accidents resulting from passing, weaving, squeeze plays, shutouts or when entering or merging with a line of traffic may be strongly considered for classification in the preventable category. g.GRADE CROSSING ACCIDENTS Collisions with fixed rails vehicles, such as trains, occurring at grade crossings, in W, rail yards, switch areas, etc., are the driver's responsibility to prevent. Vehicles must not be stopped across a railroad track. Grade crossing accidents may be classified as preventable. h.APPROACHING VEHICLE ACCIDENTS It is extremely important to check the actions of city drivers when they are involved in head-on or sideswipe accidents with a vehicle approaching from the opposite direction. The exact location of vehicles prior to and at the point of impact must be carefully verified. Even though an opposing vehicle enters the city's driver's traffic lane, it may be possible for the city driver to avoid an accident. For example, if the opposing vehicle was in a passing maneuver and our driver failed to slow down, stop, or move to the right to allow the vehicle to reenter its own lane, the city driver would have failed to take the necessary action to prevent occurrence. Also, actions that could have been taken to signal an opposing driver such as flashing headlights or sounding of the horn should be considered when classifying the accidents. i. TURNING ACCIDENTS A turning movement requires the most exacting care by any driver. Avoiding squeeze plays at left or right involving other vehicles or pedestrians is the responsibility of the driver making the turn. A failure to signal, to properly position a vehicle for the turn, to check a side and rear-view mirror, to check pedestrian traffic or to take any other defensive action is a failure to exercise prudent judgment. Sudden turns by city drivers that result in a collision will normally be placed in the preventable category. Turning accidents can usually be prevented by properly positioning the vehicle in advance of the turn, slowing down gradually, signaling and completing the turn only when it can be done safely. j. COLLISION WITH FIXED OBJECTS Virtually all accidents involving collisions with fixed objects are preventable. They usually involve a failure of the driver to check or properly judge clearance. New routes, work locations, resurfaced roadways, inclines, overhanging obstructions, etc., do not always constitute valid reasons for accidents. They can, and do, compound the normal day to day hazards a driver must contend with. Drivers must remain constantly alert at all times and most especially when they are in a new, or different environment. A good axiom to remember is that "stationary objects" cannot run into vehicles. k.PEDESTRIANSBIKES, ETC ... Traffic regulations and court decisions generally favor the pedestrian when hit by a moving vehicle. The unusual route of a pedestrian does not necessarily relieve a driver from taking precautions to prevent such accidents. Even though speed 64 limits are posted and the area involved is placarded with warning signs, it is possible to drive at a speed too fast for conditions. Safe driving standards and prudent judgment dictate that speed be reduced in school zones, shopping areas, parking lots, residential areas, and other places that normally have a preponderance of pedestrian traffic. Various types of equipment such as bicycles, tricycles, motor scooters, etc. are often operated by inexperienced operators and the drivers who fail to reduce speed when this type of equipment is operated within their proximity demonstrate poor judgment. Remaining within the posted speed limit is not always considered a sufficient safety precaution when unusual conditions call for voluntary reduction of speed. Any accident that results from such a situation should be evaluated very carefully in order to assign the appropriate classification. In making a determination as to preventability, consider the following: i. Did the operator drive through congested sections expecting pedestrians to step in front of the vehicle? ii. Was the operator prepared to stop? iii. Did the operator refrain from passing vehicles that had stopped to allow pedestrians to cross? iv. Did the operator refrain from anticipating the starting signal or riding through the caution light? v. Was the operator aware of groups of children, and were they prepared to stop if a child ran into the street? vi. Did the operator give all pedestrians the right-of-way? vii. Did the operator refrain from passing a school bus, which was stopped, and flashing? 1. PULLING FROM THE CURB In making determination as to preventability, consider the following questions: i. Did the operator look to the front and rear for approaching or overtaking traffic immediately before starting to pull out? ii. Did the operator look back rather than depend upon the mirrors? iii. Did the operator signal before pulling from the curb? iv. Did the operator start out only when that action would not require traffic to change its speed or direction in order to avoid them? 65 v. Did the operator continue to glance back when pulling out? in. SKIDDING i. Was the operator driving at a speed safe for conditions of weather and road? ii. Was the operator keeping an appropriate safe following distance considering road conditions? iii. Were all the operator's actions appropriate? iv. Was the operator alert for moisture on bridges, in gutters, ruts, and near the curb? v. Was the operator alert for loose gravel, sand and ruts? vi. Did the operator keep out of car tracks and cross them at wide angles? n. PARKING ACCIDENTS Unconventional parking locations, including double parking, and failure to place warning devices, normally constitute a basis for judging an accident as preventable. It is the driver's responsibility to ensure the vehicle is safely and securely parked even when unattended. Improperly parked vehicles that have projecting loads, open tailgates or doors significantly increase the hazards posed to other motorists. A vehicle parked in this manner can contribute directly to, or cause an accident. Factors such as these should be weighed carefully when the accident is classified. If other viable alternatives were open to the driver of the parked vehicle, yet were not utilized, the driver may have displayed negligence and poor judgment. o.ACCIDENT INVOLVING MECHANICAL FAILURES Any accident caused by mechanical failure that reasonably could have been detected by the driver, but went unheeded, may be classified as preventable. It is always the driver's responsibility to report any unsafe condition of his vehicle. Any immediate repairs needed to put the vehicle in a safe operating condition should be reported by the driver and the difficulty corrected prior to continued operation. This type accident can normally be prevented if the driver inspects the vehicle thoroughly and regularly, reports faulty conditions, drives within the mechanical limits of the vehicle and refrains from driving in a manner that will abuse the vehicle. Conservation and care in the use of the vehicle are considered part of the driver's job. Therefore, any accident caused by mechanical failure which stems from vehicle neglect or abuse should be considered carefully, for it may well have been preventable. p.NON-COLLISION TYPE ACCIDENTS Vehicle Maintenance Equipment Maintenance Division Provides maintenance and repair of vehicles and equipment in an efficient and cost-effective manner Maintains all City vehicles and vans for the North Front Range Metropolitan Planning Organization that originate in Greeley The Equipment Maintenance Division has received APWA Accreditation and supports the A S E (Automotive Service Excellence) Certified Mechanic program The transit repair facility is a 5-bay fully equipped shop capable of all types of bus repair Two bays are equipped with full length in -floor pits that allow technicians access to the undercarriage inspection and repairs Two bays are equipped with length -adjustable in -floor lifts' that allow technicians access to all types of repairs requiring the bus to be lifted The other bay is a flat bay that allows access to all types of repairs The shop is heated and has lighting that accommodates technicians to perform their duties Each bay has electric powered overhead garage doors large enough to accommodate all types of buses Other areas throughout the shop include • Restrooms and locker area • Lunch room/meeting room • Parts room with large overhead door The parts room is large enough to accommodate heavy and oversized items used in bus repair • Offices for manager, administrative personnel, foreman, and technician computer workstations • Brake room • Fabrication area • Tire storage area • Battery storage and charging room • Specialty tool crib • Lube room with bulk oil storage 3-300 gallon product tanks 15-40 oil, trans oil, and antifreeze • Hose reels in bays to supply products • Power grease and hypoid oil dispensers • 1,000 gallon used oil tank • Commercial air compressor The facility is equipped with all tools and machinery necessary to complete repairs on buses Tools and machinery include • 40 ton pit jack • Miscellaneous floorjacks • Wheel dolly • Transmission fluid flush machine • A/C recovery/recharge equipment • Environment friendly parts washer • Welders wire feed, stick 17 Many accidents such as overturning, jack-knifing, or running off the roadway may result from emergency action by the driver to prevent being involved in a collision. Examination of the driver's practice or speed prior to the accident might reveal a contribution to the particular accident. Driver action prior to involvement should be examined for possible errors in judgment or lack of defensive driving practices that could have prevented the accident. Those actions taken, or indicated by circumstances, upon the part of the driver are vital factors that must be considered carefully when classifying accidents of this type. q. ACCIDENT BLAMED ON ADVERSE WEATHER Adverse weather conditions do not always constitute a valid excuse for being involved in an accident. Rain, fog, snow, sleet, or an icy pavement doesn't directly cause accidents. These conditions, however, do increase the hazards of driving. Failure of a city driver to adjust to these conditions could be cause for classifying an accident as preventable. Most important, the driver should know when to request permission to "discontinue operations" if the going is too tough to continue job assignments safely. r. ACCIDENTS INVOLVING ALLEYS, DRIVEWAYS, AND PLANT OR WORK ENTRANCE Accidents involving traffic originating from alleys, driveways and/or other entrance locations should be carefully analyzed to determine what measures the city driver might have taken to avoid the accident. Failure of the driver to slow down, sound a warning or yield to the other driver could be justification for classifying an accident as preventable. s. EQUIPMENT ABUSE\ Consider the following questions when determining preventability: i. Did the operator follow proper instructions for operation of the equipment? ii. Did the operator report previous malfunctions of the equipment that may have contributed to the damage? iii. Did the operator complete a pretrip inspection of the equipment? iv. Was the damage to the equipment caused from normal wear and tear? v. Was the equipment composed of faulty construction or installation? vi. Was there evidence of preventable equipment failure? t. DRIVER IMPROVEMENT TRAINING 67 It is suggested that regular and incidental operators of City vehicles complete a defensive driving course once every three years. New drivers should be trained in this course as soon as possible. If departments are experiencing particular driving problems not covered in the above requirement, then additional training should be developed and implemented to address these needs. The Safety and Risk Coordinator can assist in the identification and development of additional training. m IX. SAFETY POLICY SOURCES a. The following documents qualify as City Safety Policies for which employees will be held responsible when applicable. i. City of Greeley Employee Handbook ii. City of Greeley Drug/Alcohol Policy iii. The Bus Division Operating Procedures iv. City Chlorine Safety Policy v. Union Colony Fire Rescue Authority Procedures vi. General orders and standard operating procedures vii. Parks Safety Manual viii. Police Department Standard Operating Procedures ix. Streets Division Safety Manual x. Standard operating and administrative regulations xi. Wastewater Collection Safety Manual xii. Water Pollution Control Facility Safety Manual THE BUS Lineup Wednesday Ai%IICj^ wk Route 1-2 2-1 3-4 4-3 5A 5B 6 'T PT(L) PT PT PT PT Stand Down Time Dnver 505AM 37 5 05 A.M 4166 5 23 A.M. 307C 5 55 A.M. .i it if _ 5 30 A.M. 5 45 A.M 535AM 'i S AX + M� � lk 5 15AAL 3g� 6 45 A.M. 6 45 AM 600AAL 9 30 A.M 1100 A.M. Vehicle Lane Position 9.7 2 6- 1" or 2°d 136 6- 1° or 20d 43 6 5- 1" position 9701 7- 2'd position 9,V a 5- 2' position 5- 3`4 position 7- 1" position §+� � $» 1* pofth 6.20 Pow" 6- Y4 position 4-2'dor3rd 4- 2'd or 3rd 4-1st position qag 9or10 9or10 RECORD OF ANNUAL INSPECTION 1-j (49 CFR 396 17 23) Prepare Separate Report for Each Vehicle Inspected D 5 8 210 0 6 Cr"^PANY NAME VEHICLE TYPE CONVERTER ❑ TRUCK ❑ TRACTOR ❑ TRAILER ❑ DOLLY STREET ADDRESS VEHICLE MAKE MODEL YEAR CITY STATE ZIP VEHICLE IDENTIFICATION (Company No State Tag No or VIN) INSPECTOR S NAME (Please Pmrt) EMPLOYEE NO REPORT OF CONDITION (For Detailed Information on Inspection Procedures see FMCSR Section 396 Appendix G) OK REPAIRfAccess OK REPAIR Adjustment OK REPAIR Members OK REPAIR Adjustment Mechan Comport nt Column/Gear Clearance Drum/Rotor Axle Linkage Tread ow Hose/Tubing ts Linm Power Steering Low Air Warning ce/Marker Other Inflation Troller Air Supply tion Tank(s) Damage Other Compressor rs Parking Brakes Lines Other Fasteners Disc/Spoke Fifth Wheel & Mount EgptJLoad Secure Springs Attachments Prr^ Inper Plate F look/Eye Tie -Downs Sliders Headerboard Sarety Chain(s) Other This vehicle has been inspected and repaired as needed to Comply with 49 CFR Part 396 Appendix G QUALIFIED INSPECTORS SIGNATURE` - APPLY LABEL TO A CLEAN DRY SURFACE LABEL MATERIAL IS GUARANTEED TO LAST A 12 MONTH PERIOD UNDER NORMAL WEATHER CONDITIONS AN INDELIBLE INK MARKER IS RECOMMENDED FOR USE WHEN FILLING OUT THE LABEL INDELIBLE INK IS PERMANENT AND WILL NOT WASH OFF BUT MAY FADE DUE TO EXPOSURE TO ULTRAVIOLET LIGHT OVERTIME CAREFUL DISCRETION IS ADVISED REGARDING APPLICATION OF LABEL TO AN AREA NOT EXPOSED TO EXCESSIVE ULTRAVIOLET LIGHT A' R ELEMENTS AND IT IS RECOMMENDED Ti fHE READABILITY OF THE LABEL BE CHECKED PERIODICALLY 0 Copydpht 2006 J J KELLER & ASSOCIATES INC Neenah WI USA (600) 327.6M wewpkelieroom Printed in are UnIlW States 401 FC 02 3136 (Rev 1/06) DATE FEDERAL ANNUAL INSPECTION THIS VEHICLE HAS PASSED AN ANNUAL INSPECTION CONDUCTED IN ACCORDANCE WITH 49 CFR PART 396, FMCSR MONTH YEAR D 5 8 210 0 6 VEHICLE ID (Corriperiy No) STATE/TAG NO OR VIN LOCATION OF RECORDS Company Street Address City State Zip T U CITY OF GREELEY/THE BUS TRANSIT PREVENTIVE MAINTENANCE A -PM CHECKLIST Mileage Date O K REPAIR ON ROAD INSPECTION Engine - throttle Transmission - retarder Steering Brakes pedal (leak test) Dashboard (gauges lights buzzers) Horn Wipers & Washer Heater Fans & AC Windshield & Mirrors Doors - front & rear Interlock operation Kneeling DOT inspection current Safety equip (1st aid kit extinguisher triangles) Emergency windows & roof hatch Passenger chime Seat &Belts Lights (drivers dome step well) Windows & Mirors Driver barrier Crrab rails stanchions & modesty panels Door touch bars Floor & Step covering EXTERIOR Headlights Turn signals & Stop lights Side marker & Clearance lights Back up lights & alarms Tail lights Hazard lights (4-ways) Door lights Destination sign Access doors - handles & latches Body Lug nuts (retorgue) Axle flange nuts UNDFIRCARRUGE Tire tread depth - Front mm 4/32 Rear min 2/32 Tire wear & condition Brake lining duckness in MM Drum condition Steering (tie rod pitman king pin) Brake Adjustment (chambers, hoses) Suspension (springs U-bolts air bags, shocks) Drive -line & U joints Air tanks & hoses Hydraulic hoses Differential level (breather seals) OK REPAIRS NEEDFD Left front Right front Left rear Right rear Left front Right front Left rear Right rear__ OK REPA IRS NEEDED Iirdin carbon traps ----- Fuel tanks (straps hoses) Exhaust (pipes hangers leaks) Engine & Trans mounts — Lubelob ENGINE COMPARTMENT Sample engine oil Change oil Change oil filter Change fuel filter Check power steering level Check transnussion level Check coolant level Check belts condttton Check battery & cables W,MWL CACM LEFT Operating test Inspect hydraulic hoses cylinders seals Inspect electrical cords & switches Inspect latches locks & rollers Inspect seat belts & handrails Inspectloints pins & welds Inspect springs & cables Check oil level Clean & tube moving parts X. ACKNOWLEDGMENT This is to acknowledge that I have reviewed the City of Greeley Safety Manual, and that I have received a copy of my department's separate safety policies. I have read, understand, and will abide by these rules and regulations. I understand that violation of City, department, or other official safety standards may be cause for disciplinary action up to and including dismissal. I recognize that is the responsibility of every employee to observe safe working practices at all times. Employees should bring unsafe working conditions, practices, and procedures to the attention of their supervisor. I understand that the use of alcohol and/or illegal drugs during work hours is strictly forbidden. Employee Signature Witness Date Date 70 • 20 ton press • Power band saw • Hose crimp press with inventory of hose and fittings • Tire changing equipment • Torch • Pressure washer • Grinders • Benches in each bay with vises • Diagnostic computers and software o Snap -on scanner, Pro -logic scanner o FASTER fleet tracking system o DOC, Allison transmission software o ISIS, international software o ROTUNDA, Ford software • Fully stocked parts room The vehicle maintenance facility is equipped with a fully supplied service bay The service bay is capable of refueling buses with diesel fuel from an onsrte 25,000 gallon fuel tank Bus service includes oil transmission fluid antifreeze window washer fluid, steering fluid and all other fluids being topped off Interior and exterior cleaning is performed with a wash bay cleaning rack and a hand operated pressure washer Cleaning chemicals are fully stocked and levels are monitored by employees The facility is equipped with two service trucks that are used to perform minor repairs in the field The trucks include tools needed to jump start and move disabled buses An additional service truck is available with a welder, au compressor and hoisting capabilities In CITY OF GREELEY/THE BUS TRANSIT PREVENTIVE MAINTENANCE B-PM CHECKLIST Unit Mileage Date O K REPAIR NEEDED ON ROAD INSPECTION Engme - throttle Transmission - retarder Steering Brakes - pedal (leak test) Dashboard (gauges, lights, buzzers) Horn Wipers & Washer Heater, Fans & AC Windshield & Mirrors Doors - front & rear Interlock operation Kneeling INTERIOR DOT inspection current Safety equip (1st aid lat,extmguishertnangles) Emergency wmdbwt & roof hatch Passenger chime Seat & Belts Lights (drivers, dome step well) Windows & Mirrors Driver barrier Grab rails, stanchions & modesty panels Door touch bars Floor & Step covering O K. REPAIRS NEEDED A/C filters EXTERIOR Headlights Turn signals Side marker & Clearance lights Back-up lights Tail lights Hazard lights (4-wa)s) Door lights Destination sign Access doors - handles & latches Body Lug nuts (retorgue) Axle flange nuts UNDERCARRIAGE Tire tread depth - Front nun 4/32 Rear min 2/32 Left front Right front Left rear Right mar Tire wear & condition Brake lining thickness in MM ti I Left front Right front Left rear Right rear Drum condition Steering (tie rod, pitman, king pm) Brake Adjustment (chambers, hoses) Suspension (springs, U-bolts, an bags, shocks) Drive -line & U joints Air tanks & Hoses Hydraulic hoses O K. REPAIRS NEEDED Dram carbon trap Differential level (breather, seals) Fuel tanks (straps, hoses) Exhaust (pipes, hangers, leaks) Engine & Trans mounts Lubejob ENGINE COMPARTMENT Sample engine oil Change oil Change oil filter Change fuel filter Check power steering level Check transmission level Check coolant level Check belts condition Check battery & cables Change air filters Change power steering filter Change transnu5mop filter WHEEL CHAIIZ LIFT Operating test Inspect hydraulic hoses, cylinders, seals Inspect electrical cords & switches Inspect latches, locks & rollers Inspect seat belts & handrails Inspect joints, pins & welds Inspect springs & cables OK REPAIRS NEEDED Check oil level Clean & lithe moving parts CITY OF GREELEYlTHE BUS TRANSIT PREVENTIVE MAINTENANCE C-PM CHECKLIST Unit Mileage OK Date REPAIR NEEDED k'E CATS' ON ROAD INSPECTION Engine - throttle Transmission retarder Steering Brakes - pedal (leak test) Dashboard (gauges lights buzzers) Hom Wipers & Washer Heater, Fans & AC Windshield & Mirrors Doors - front & rear Interlock operation Kneeling INTERIOR DOT inspection current Safety equip (Ist aid kit extmguisher,tnangles) Emergency windows & toof hatch Passenger chime Seat & Belts Lights (drivers dome, step well) Windows & Mirrors Driver barrier Grab rails stanchions & modesty panels Door touch bars Floor & Step covering C-1 OK REPAIRS NEEDED A/C filters EXTERIOR Headlights Turn signals Side marker & Clearance lights Back-up lights Tail fights Hazard lights (4-ways) Door fights Destination sign Access doors - handles & latches Body Lug nuts Axle flange nuts UNDERCARRIAGE Tire tread depth - Front min 4/32 Rear riun 2/32 Left front Right front Left rear Right rear Tire wear & condition Brake lifting thickness in MM I Left front Right front Left rear Right rear Drum condition Steering (tie rod, pitman, king pin) Brakes (chambers hoses) Suspension (springs U-bolts, air bags shocks) Drive -line & U joints Air tanks & Hoses Hydraulic hoses C-2 --T6K Drain carbon trap �REEPPA�MS NEEDED Change differential oil Differential level(breather seals) Fuel tanks (straps hoses) Exhaust (pipes hangers leaks) Engine & Trans mounts Lubelob Transmission fluid change Air dryer cartridge replaced ENGINE COMPARTMENT Sample engine oil Change oil Change oil filter Change fuel filter Check power steering level Recycle coolant Check oelts condition Coolant filter change Change air filters Change power steering filter Change transnussion filter Change transaussion fluid Clean battery posts & cables WHEEI C HAIR 111141 Operating test Inspect hydraulic hoses, cylinders seals Inspect electrical cords & switches C-3 C-4 City Of Greeley PREVENTATIVE MAINTENANCE DUE PAGE FSR 0103 PM's due through 12/4/2008 DATE 3/12/201 TIME 7 This report includes all date based PMs due on or before Dec 4 2008 as well as all metered and fuel PMs within 25% of next due readings The report displays all PMs regardless of PM Hierarchy (along with all other PMs due above the Hierarchy scheme) This report does not include PMs already scheduled through the PM Scheduler manually entered into the Shop Floor Manager nor any equipment currently in a shop with a matching PM repair type EQUIP # YEAR/MAKE/MODEL TYP CYC LEN PREVIOUS CURRENT NEXT DIFFERENCE O/l SHOP T CG677 1999 NUWAY TRAILER A O 12 6/25/2007 3/12/2008 6/25/2008 105 *** CG909 2005 FORD GOSHEN A M 5 000 82 863 87 396 87 863 467 CG909 2005 FORD GOSHEN B M 10 000 78 198 87 396 87 863 467 cg910 2004 FORD GOSHEN A M 5 000 81 535 85 506 86 535 1 029 CG934 1995 GILLIG PHANTOM A M 7 000 438 939 444 946 445 939 993 CG934 1995 GILLIG PHANTOM C M 49 000 398 834 444 946 445 939 993 SHOP T Work Order Shop T TOTAL VEHICLES 4 TOTAL PMs 6 Fluid The Next 3eneraticn of Od Analysts Ji�}. 101 W Mohave ■� Trend Analysis 7hls lab Is ai Independent ConocophiNlps l N AL_.'YSi FM L_ i S Phoenix, AZ 65003 0112412008 preferred testim Iaborato y CooydduO 2004 C)nmo m L Company 866 652-2663 1 of 1 CustoilneYUnit ID lW"odel 1 ` ` at 940 BLUEBIRD BUS Diesel Engine Oil Sam Pe Mform s p I m Data Fluid Fluid Fluid Viscosity Control# Taken Status Add SNIR Run Tim. A/F Fuel H2O 10C TBN TAN Soot Ox1 Nit Sul E-08520060817 08/102006 Changed + 28 192225 7000 N N N 131 840 000 0 0 0 0 N D 15120061227 12I152006 Sampled 0 0 198821 7000 N N N 130 720 000 0 0 0 0 N 3 12620070410 03232007 Changed + 21 205818 7000 N N N 132 7 60 000 0 0 0 0 N;„ 8-01020070809 07/192007 Changed + 22 212232 6414 N N N 130 720 000 0 0 0 0 N 4-02320080124 1211712007 Changed + 22 21868 7000 N N N 119 800 000 1 0 0 0 a=n= e a r Iron Chrome Lead Copper Tin Alum Nickel Silver Sawn Potasum Sodium Boron Magnesm Calaum Serum Phmpor Zinc MoVArn Taanum Vanadm E 15 1 2 2 0 3 1 0 4 0 10 57 16 2392 0 1168 1391 27 0 2 D 30 1 0 2 0 3 0 0 5 0 7 31 49 2798 0 1046 1296 10 0 1 C 29 2 2 2 0 2 0 0 6 0 8 14 101 2849 0 1181 1369 5 0 1 B 25 1 0 2 0 1 1 0 4 0 7 14 91 2881 3 1222 1433 3 0 1 A 24 1 1 2 0 2 0 0 6 0 9 12 60 2767 2 12" 1434 2 0 0 Sei AWs Ws To City of Greeley Transit Attn John Hoffman 1300 A St Bldg A Greeley CO 80631 90000005, (c) No Abnormal Wear Or Contaminants Detected Viscosity Is In The Sae 30 Range I9 30cst To 12 49csl) Thank You for Choosing ConocoPh/llips This analysis is intended as an aid in predicting mechanical wear No guarantee expressed or implied is made against failure of this component ,,,,,® 8 9 S $ 8 Equipment Maintenance Division Mechanic's Qualifications Tom Russell, Fleet Manager 23 Years affiliated with municipal fleet operations 3 years with the City of Greeley Member of Rocky Mountain Fleet Management Association CDL-Class A, Air brakes John Hoffman, Shop Foreman 25 Years Light/ Heavy duty mechanics 16 with City of Greeley (Transit) ASE master certified A/C, Engine, Drive train, Steering suspension, Natural Gas, School bus Electrical, Brakes PMI Ricon Lift service certifications DOT certificate issuer CDL-Class B, P-2 Air brakes, Chris Herbst, Back-up Foreman 25 Years Light/ Heavy duty mechanics 16 with City of Greeley (Transit) ASE master certified, A/C Engine, Drive tram, Steering suspension, Natural Gas School bus, Electrical Brakes PMI Ricon Lift service certifications DOT certificate issuer CDL-Class A, P-2, Air brakes, Rick Perez, Bus Mechanic 3 Years Assistant Bus Mechanic, 6 Years Bus Mechanic ASE med/heavy Brakes, A/C Bendix ABS Brakes Ford electrical Allison Transmission Ricon Lift service CDL-Class B P-2, Air brakes Mike Franklin, Bus Mechanic 13 years Heavy/Light Duty Automotive 1 Year Bus Mechanic Drive Train Brake certificate Allison Transmission CDL-Class A, P-2 Air brakes Ruben Mercado, Bus Mechanic 15 Years Heavy/Light mechanics 2 years Bus Mechanic Drive Tram Brake certificate Allison Transmission A/C certification CDL-Class B,P-2 Air brakes 19 City Of Greeley PM COMPLETION SUMMARY REPORT PAGE 1 FOR THE PERIOD 1/1/2007 TO 2/7/2008 DATE 2/7/2008 r-0127 TIME 1111 For date based PM cycles the PM is considered to be on time if the PM was done on the exact PM due date For meter based PM cycles the PM is considered to be on time if the PM was performed within + or 15°/u of the due meter reading For fuel -based PM cycles, the PM is considered to be on time if the PM was performed at the exact fuel gallons The variance is the number of days meter units or fuel units that the PM was done late or is overdue High variance is the most days or units late and overdue in the group Average variance is the average of all late and overdue PM days or units This is a summary report To see PM totals for each vehicle, double click the COMPANY code DONE ON DONE OVER COMPANY 001 EARLY TIME LATE DUE EQUIPMENT 30 17 167 0 0 NUMBER OF PMs 184 9% 91% 0% 0% HIGH VARIANCE DATE 0 days AVERAGE VARIANCE DATE 0 days FUEL 0 gals FUEL 0 gals METER 0 units METER 0 units City of Gres Pubhc Works / APWAAccred ted Equipment Maintenance Division Transit Fleet Shop Phone 350-9378 Notes Date Outside Services Unit ♦ Mileage/Hours Year Make Equipment Maintenance Division Mission "To pmvf a maurtenance and repair of equipment for safe operation m the most, ent and mat effective manner possible for the Department/Divisions andC of Greeley" PRE-TR1P/POST-TRIP INSPECTION DATE _ - /2 d W f 6 N DATE ja% dir OV EXTERIOR nid Notes 8 C:;�r C a� WASH BAY SERVICE REPORT C C�4tjl TECHNICIAN # Refuel Gals Oil 15140 QT Trans QT PIS ATF 10130 QT Antifreeze QT WWS Fluid Gals Vault Charge Empty Trash Wash Drivers Window & Mirrors Check Air Pressure Dram Arc Tanks All "A" ttems Holsy Ad Wheels Hotly Rear Bus Drive TbRpAtdwmtrc Wash wrsoap Clean & Wipe all other Windova A11 "A" & "B" Items Remove Stems on Pant Degrease & hotly O Engine 0 Transnassw f� Radiator 0 Battery Box From Reds O Arc Condensor Presoak & Scrub AN Bus Inspect & Decals List New B s RinseVirdercaffiWe Bpeday0ow Time Matenal Pump Reading 39-7 INTERIOR TECHNICIAN# A Clean & Shim Dash Clean & Shine I LL fJ Clean & Shine E M Clean Sunvfw Liz Clean Counter B �" All kdenw Glass ERr Clean & Shine M C2� Clean & Shine So Qj Clean & Wipe All Cof MOP Floor CITY BUS GARAGE Clean All Handrei 1300 A ST GREELEY CO FEB 27 2008 6 00 AM INVENTORY REPORT 3 All "A" Items 1;2r T 1 DIESEL l� Clean & Shine Sea VOLUME = 4944 GALS Gea- Clean Deshnaiam I ULLAGE = 19532 GALS l� 90/ ULLAGE= 17004 GALS Clean Wall Mou1dM TC VOLUME - 4975 GALS Clean Window Tra HEIGHT = 35 92 INCHES WATER VOL - 17 GALS " Ag"A"&"B"its" WATER = 0 90 INCHES p- Clean Wheal Wqg� TEMP = 46 0 DEG F © Clow Storage Aral !3 Clean Calling T 2 USED O I L Go Clean Walls VOLUME 297 GALS li-0 Clean Wall & FkxM ULLAGE = 674 GALS 621 Clean AdvertairrieO 9011' ULLAGE= 576 GALS Cl Cl Clean fj�rstAkl & TC VOLUME = 298 GALS d HEIGHT - 25 18 INCHES aeunAd VOL Vaeulnn WATER a 0 00 INCHES Clean Driver Gorn TEMP = 46 3 DEG F 13ff' Clean Comers on Check & RepMss x 0* x x END A x x x Clem Safeti+ Stt r Clean Whoeld>ilr C$ d C Fan Cr. Ad HVAC VOL PS SPeclalRltller r StarL 100�- Stopff 17016, Total oakum 3� Ia��/p Ihes /n%/o/f W 1 QF Si L� BUS CI FAKING FEEDBACK FORM DAIS UNIT # SERVICE TYPE Was the FXTERIOR of the bus cledn Very Diriv Clean 'A ]reels 1 2 > tk endows } — 2 Mirrors I 2 3 Was the INTERIOR of the bus ciean A B C Very C lean 4 G - 4 -5 Very Dirty _ _ _ - _ Clean - Very Clean N Indshrdd I 3 t ' Diiversarea I _ 2 4 ' Floors l 2 4 5 - seats l 3- 4 Wmdows - I 3 4 S COMMENTS Plosac GR out and put to twx ao Lw . nernal s dcak BUS CLEANING FEEDBACK FORM DATE UNIT # SERVICE TYPE A B C Was the EXTERIOR of the bus clean - - - Very Dirty Clean - - -- --- --- - - Very Clean Wry 1 2 3 - 4 5 -- - - - -- --- - - - Windows t --- - - - - - - -- 2 - - - - - - 3 - --- - 4 5 - - - Mlrrors I 2 3 4 5 Was the INTERIOR ofAhe bus clean Very Dirty _ _ _ - --- - - - _ _ Clean - - -- - --------- _ - Very Clean - -- - Windshield 1 2 i 4 5 Drl\ersarea i 2 3 4 5 - - - Floors 1 -- -- 2 -- - - 3 - - - - 4 5 Seats I 2 --- -- 3 - --- -- 4 5 - - - - Windows- 1 _-_ -- - - - -- -- 2 - - 3__ - - - - 4 5 - --- - - -- COMMENTS Thank You Ple fill out and put m box on ion vernal. desk GENERAL AUTOMOTIVE REPAIR PARTS PURCHASING PROCEDURES • Batteries Purchase from bid award • Tires Purchase from bid award • Filters Purchase from bid award • Transit brakes Purchase from bid award • Proprietary parts Will be purchased from "dealer /manufacture" of part If aftermarket or substitute part is available, quotes will be obtained If more than one dealer / manufacture has part available, quotes will be obtained All quotes will accompany invoice o EXAMPLE Ford part needed over $500 00, Call Erlich, Gamsey, TK for quote • General repair parts Purchases between $200 - $5,000 will require three quotes to be obtained from vendors Quotes will be recorded on "Parts Order Quote"form Copy of "Parts Order Quote" will be attached to work order with invoice Credit card purchases will have additional copy attached to credit card documents and invoice • General repair parts Purchases between $0 - $200 will be purchased by each employee using discretionary practices allowing all vendors opportunity to provide the best value to the City Of Greeley • Sole source parts For parts that have only one source, a "Sole Source" form must be filled out Supervisor and Purchasing department must be notified prior to purchase • Availability of parts will be considered when obtaining quotes If lesser cost part has longer availability, discussion with supervisor and discretion will be used to determine vendor 0 Quality of parts will be used when Parts Order Quotes Orders of $ 501.00 or More Unit # Date Part Description 1) Vendor Availability Cost Warranty, 2) Vendor Availability Cost Warranty 3) Vendor. Availability Cost Warranty. (Ord A7 1 W; Si Ord 55. 1 QPA 61. Ord 75. 1994 52(oart) SOLE SOURCE,. of GClt)r PURCHASING DIVISION SOLE SOURCE QUESTIONS ws EIs theItem needed due 11 cmVibbility withequipment, or replacement•a4 YesEl No[] Is the item one of a krA or unique and only availablesingle sDurce7 .1 w. ■ 1. �. 1 I • e• 1 1 ' A •• '1afterta fromI - I -�as the market been tested I Deparbymt �ERo.RTMENi'AI_SNFOP'^aTten: DIAslon 1 r. I. - - ..•: Rq)osed Purchase ITE P1 AND VENDOR. TNFORM'ATiON • U. Address IExplain • r. any answer noled as YES on the chealist and provide addhional Information on the proposed sole soume i 7HE RROROSED RURCHASE DESCRIBED HEREIN IS GEING PROCESSED RURSUANT TO THE CITY OE GREEiP r PURCHASING ORDIN mNCE III I 4MA I a W44"11610M I 1,w1vURCE PROCUREMENT. D'1..1 Y. f. Apprmal D.1" ^Purchasing A1• I. r If you have any1e.1•t p6ase call Purchasingat 350-9333 [PurchasI • "' Use Only Vmdor Aug-06 CITY OF GREELEY DIVISION OF PURCHASING TELEPHONE QUOTATION FORM VEND( 111 DATE VENDOR #2 DATE __ VENDt '(3 DATE ---- COMPANY NAME COMPANY NAME COMPANY NAME ADDRESS ADDRESS ADDRESS DEPARTMENT PHONE CITY STATE ZIP CITY STATE ZIP CITY STATE ZIP CONTACT PERSON PHONE( ) FAX(( ) CONTACT PERSON PHONE( FAX( ) CONTACT PERSON PHONES ) FAX( ) QUOTE OBTAINED BY DELIVER TO ADDRESS DESCRIPTION OTY UNIT UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL COMMENTS TOTAL I t TERMS L� FOB TOTAL TERMS FOB DELIVERY DATE TOTAL TERMS FOB DELIVERY DATE DELIVERY DATE City of Greeley Facet phwe.(970-330-2440) Faw (970-351-7996) LaM DUTY SERU Towmg SwAces lam— Spun After Haas, Sunday & Holidays AccWant Service Cells servax Calls (aft doers, Sunday & lay m*$) whxhmg Doilies Toweig Sarveaas lam —Slue After Hours, Sunday & Holidays Aocldent Service Calls w1whing ff SAVY DUTY SWIM Towing / Recovery Services 78m — Spm TowmgTradwTmiler Accident service Calls wmalung Piggy Bob Tractor Swap Heavy Duty Trailer Remove and Cap Axle $50 00 / 3 00 per mi c over 3 miles $55 001 3A0 per mile over 3 Mules $100 0013 00 per mile $45 00 / 2,50 per mile over 3 miles $45 00 / 2.50 per mile over 3 miles $90 00 per how wl Va how minimum $35 00 (ad&bond wvIce Charge) $80 00 / 3 50 per mile over 3 miles $85 00 / 3.50 per mile over 3 miles $125 00 / 3 50 per mile $50 00 13.50 per mde ayes 3 miles (day rdgk & hohda)u) $120 00 per hour w/ 16low mmmmm $150.00 / 4 00 per Mlle no ftce $175 00 / 5 00 pwmile no lice $250 00 per hour (bloc) $75 00 / 3 00 per mile no free $175 00 per hour w/ 14um mmmwm $75 00 (/list Ouck) $50 00 (ead aMdmard MICkPlar mileage) $175 00 12.10 per mile no five Pod to Port $175 00 per how w/ I hour mmemmum $10 00 each axle AN prices are per wrecker snvelved The City of Greeley currently partners with Colorado Department of Transportation to provide DOT inspection training at our facility Our staff along with State Patrol officers, inspects and trains to identify violations of the DOT inspection program All buses in the fleet go through a detailed safety inspection annually by both parties Violations (if any) are written up as per regulations We see this inspection as a benefit to both our mechanic staff and our fleet Mechanic Route Training The mechanic staff will be trained to know the route and all stops in the event that "Road Call Service" is needed In coordination with Greeley Transit Services Dispatch, Equipment Maintenance will have a backup vehicle dispatched into service within 20 minutes of notification of bus disablement by the bus operator The mechanics will perform the following prior to startup of the Greeley -Loveland Pilot Transit Project • Review route map for general familiarization • Post copy of route map in transit repair facility provide individual copy to each mechanic • Drive route with supervisor to identify stops and possible emergency pull -off locations • Participate in driver route training • Meet with City of Loveland Transit mechanics to establish a relationship where knowledge of their credentials and possible service assistance can be obtained • Exchange phone numbers with City of Loveland Transit mechanic personnel to be used in case of an emergency • Establish emergency contact phone list with radio and phone numbers to be supplied to drivers and mechanics • Contact City of Greeley's contract towing company (Superior Towmg) to notify of extended location service Vehicle Inspection All vehicles are given thorough pre -trip and post-tnp inspections by their operators using the Vehicle Inspection Report Form to ensure the safe and functional operation of all equipment, including wheelchair lifts Pre & post -trip inspections are conducted any time a vehicle is going to be placed into service or has completed its service for the day If an operator discovers any issues, they will note the item for later communication to the Equipment Maintenance Division, unless the item renders the vehicle unsafe for operations, at which time the vehicle will be removed from those ready for service Further inspection of the vehicles will be completed during a scheduled preventative maintenance of the vehicles A checklist will be completed by the mechanic and reviewed by the supervisor during each PM The inspection will consist of checks of all safety related items and also noting repairs that would cause the vehicle to need service and be unable to perform until the next scheduled maintenance 20 McCandless Truck Center 16704 E 32ntl Avenue Aurora, Colorado 80011 February 26, 2008 Tom Russell City of Greeley 1300 A Street, Building A Greeley, Colorado 80631 Mr Russell, T 303-3655387 F 303-738-2556 T 800-888-1462 ext1087 Per our conversation, we will stock an International Maroc Force DT engine and an Allison B300 automatic transmission in our parts department as a back up to your operating the North Front Range Metropolitan Operating District buses These components are normal stock items in our parts inventory, but in the event that one of the components is not in our parts department, we will provide that component within 72-96 hours of your order The same will be true of any service item such as filters, belts, and other service items Respectfully submitted, Ron Wasinger Ron Wasinger Municipal Sales McCandless Inteinattonal Trucks of C.oloiado Io'704 E '2n0 Avenue Aurora Colo ado 8001' facsdi�* e tsani.l To Biad Patterson Company From Ron Wasingei Re CC C' Urgent Brad Fax 1-970-350-9285 Date 2122,2008 Pages t> Cl For Rewevr ❑ Please Comment O Please Reply ❑ Pkwse Recycle+ Rope th,q hetpe in ,our bid to Ni R-NIPO Call it you need help identifvtne ertam teens `,P [= Standard Repa t Times etc Olen^nge intervals for synthetic, oil is not to cv+u ed � (100 miles Th, nk, Ron WasinSe 10, 365-5.)87 1 800 888 1452 ext IUb7 t2 M W4*-Anl .—Asic ��yhe 3Yt s cry (st),Qv �ltinfti"35 i�c. %.j Fq. v� Yeety - 5- Y&AI5 O12'2/20(8 18 09 FAX o09-192 5.513 VCTANPI FSS I`x tl 91(I a I xyr !i t _ltt j d t S 2n� L M..t'%6.3 r 2a<% s Ai I - s- 11 - ----- C.PLR "114 faealease Inc I t,UR �) x t i( ua t.redy Sus 'C1 Q0- t 0 i i wole 11) 41 PROJL(.T} D TIRL I OST Retreads 2 l JIv cll1 1wr ''car 1' it 'ream I nt I i It ola 'a I ))At b 1 2 0 2 P r S (o I is P Pv I I aA Co t r r \W Mend t nutmeg lrt id r era t1rv, 11 )46 1 , UV b (1005EJ5 \4-01 45 )0 t I1 ,nl1r 4 1011 1 i 1 S 1 ()01())3) 1(, p 6) 4u dw)1_ a -1n It ualin& ) clan Ia& and alainn 1nt tar b.< 1, illwlt it 1) T 160' 51r shag On ND v 11nu L leceu at ( 1 71T 1 1 O 5(9 4 it 00 6) 1 R 12811( 0)e 164991 101)2 0(A) 109112 Cot na,,:wlL1 t 1 54 00 146 40x) 4"1 5U1 total )4 11 f t Ia%2A Iol4la 4 91 1 71h 4 1 v i not Aim4m at 4 0( \dp . d [in r w1 .624 5 tr a e r V 0 01471 POI LN I IAL FNGINL. RLPAIRS Purchaw A an unit N I1 An, I xlxx I irL, 7 to C xa FO w ant 411P 9TX) -1 (1 1 (1!d cI R 4cscrn F( �`14jl 241494 OOk)5 '55) 1 .,5sonn 70 .170 tell I IN 47 I( mnt C't I lA rnnh C P')I^- ur n Insid r glnxx R n n m< m JI r\t,ntt1 Co " 111 11 " h1m I it 4a4 6fi i 81, 11 99 (a 77 0 O00a9( 26 I (\ f 4(6(9 1471, IV i 0)UIt.1 t0 715 1 U I( a 10 5' t 910 (G ) U 021 i1 (301 4(4(1 ( 74 41 1 ) 8-4 1 1308RQ i RI 41 O ) n9A t D NofL Impa(t Emtmarant mcluded on Summars POIENTIAL WARRANTABLI Put (hesc Intl rrlAO-ural Comb(. Warrants N All Makes N V trrann I nury i ana I vts ctal C) 1 FaIP 1 NP6114 A YONM ( mgS <thn tI a t° )1"<T 114-1) 51 '1129 2600 !I\ \C&H air /f t 14)) 1 5< 5 1 +9 5Jt I --11 I Mtnaa7 11 JI L 5AG 1116(If i 98( )2 P1 ,-I 2\ 157 IT700 146 IsIx" I JI( 41 19^h70 100U0 <)-. 7U J14 "I St mn 1,)1 (1n'I 4-)45O 4 41 10 4( 97 [ 7-3 11 (oar n111 wr antt l < 1) 5( 442_ a 1 0 it It, 1 )( ! t I Via a 11 e r nry 61 Ith. \mx�m Vit. is Mt Caip7 x11 min Hour Ibun 541 2 ( (1l 1 1)2 t4 41) 4 Until, "' c )1 0'( 161 1 ( )- ( O11'0 4 1 ^1 191 Flris 16, 41 it(07 ( \ 4 4 I I I ) 2 1C 011,9- tt It r t 12_>120)t 1 17 5 Pal P Ic 0 4 nu R(al if) a�I F 2(K7.. •ID1 kL$: kSE LEI' SL � A I iNtj '�Lil" L` - I t ur- ')P1 P 18 4 let ale )3e Inc i4K k s, 02 It 0 er ( +(th Bus �_ � +"" " I U is us t_ --- POTFN IIAL EK7 kNIIED VsARRAN n N Am Urstr Y 51(ep(r Cab s Soto Out 11 UIt+ IN uiYt 1, 1 4u " \4 nff 1n1 ubl r I'm (ot IA 1 Ief I.0 R lntin Ur0.mt CstT'T lR IUu. Skun +� Ifus Lfoc 12a Clut a 0 0 ) ) 10 UtlO OTC O( tl 10 4fll (1u 0 C ONI )�� 1U(0 U(U 01 ) 1¢R)Lr+n 145u IO" ns 8 A 4 94)(u 124i 9< >6 c,.R i55 10 4 000 1 Is 1) 0 4 3 cu Ida rat 3a. p 1> 111 () 4fi7 k1 Uc tOt 1 1(^k hR1 4( i< ((}1 t o) 0(h U 7 biwpm 009 J(10 000 010 000 �40 Mk t 0) t 1( ON 04 000 if lit" v00 hP4Su}phtsKDi>po�11 v 1 ('" 1 9 tr'6 1 S45 e It? ) s4 1 1 A 3< 1 011 2 Ai -( 47) of a OcC )3 ! h 1 1 11 TRANSMISSION WARRAN T%/ urelws( Cransmission Warrants N \4 emms 1 p rx � 0. trt mp In xi I 111 (c It Fail"n at t nt It - Vblin to n k d I l w^ I t l ,, 1 mn +laws 1 1h 1r u < fR4 t c ) >1)(4( °1 c4 11 19 1(u)k7 )1us(11 3( )9t 1 + 17e 1116ta eh 1 090 O(WO0 t e m1S�( vt (t 00N 3i LIFFCYCLF St1MMARt SbPI 71 T 1 1 As t tgu U umn s 1 tal )Ilcr R e'r rnh E P 1. (9 sm 6 Iir.. R vx K} lx lini"tl , It ftc-Mllc (ac '11<Cwlnng�r iws lai 1r Pu1 C s tv) 1l evertn 10 10 IP 1,04 ! _\Is 1>° 102(91 Cun umahlt 217^ c<r 0 k1 79O IT 1 4 1, )0 _ s7 lit ()) ce 4 c 04)}^41 t 410 Tn Ingmc 6111( H4 f (th 49 1('873 1 1210 1106§1 i'sc2 9 3 6 1 041)4 1 Cl1 1'1t 11a11411 ')1( 442 46 1L 701 +0 ( P")( 1908 711113E 2>14( 56t 10 1f188 1 UCU 7>1 Exi dan rmIR 6 1149 } 5J24 i-lf4i llJF 45777 tP 4( F Za Jit()all i0 Is It70 Ra644 44 9 S($t21 t47n 120 1f slCs9 I(v1, 04Olb'i OO(i crnnslruo¢m SU( 1) ° 1 JI M c ntnov n [Aes t Tou 301 4(s 14 111 )7 2k )07 A, 41491 MI ) 2k1 10 3 n24 ! i '9 81 ) I I U 0 ) t44 )1 Of) i1P 1I1 1) 1 lit, t6 r L1 rolling 1 s s47(601 90 9434 \mwW(mt H dame ( u O b ) ) OO Cn, ' s 9 ns nz A IN C nn It)! 9t F I (AO (0 J OO A4 MA1NTkNANCE SCHFDULE \11tn qz(1 )AIInt"( ISOp(1 1131as 112 A P\1 t 10 D 1) c 110 ( llcnW 1N) 000 2V C 0" b 2 4d 4 JL LL LIl n 16 IJn v ,U III 413 in 9'Cli Illt �l Ilt't aAl r'I 1)t'3RCul(ulatut h`s2(0 ➢P, LAl L/-V'?,C, Lr1jAz5E. IY'il a Raz - A sw ate♦ 2 DRI R 28 "t iaeakaq< 1nL D )t)R S, 02 ui,ionar Greelv Bus 4 I'll , Piu+no fa Pale k Model ante -nation it 4 Or) 22 1 1< 4v2 1 neu _ Mx, +Form DT DT466 1lnnsuu'smn %tlison 2100 2200 D111 nut 1i'm 1 1L Makv % N ,Ieolxl N Tnw/PWip/Dd%n y lit I r C nim_ut,% 'Y Combo warntrtN 71 I npi Ic wbramri N 1 dI1S11ll `+, )-i warruIN N bolo Clutch 1) tic 1 rLNml 2/2'/2WI1 I mpa'a II Vtlhe LOnL6 Rci ` on I N N ,nm \ol (tui NO c (, IWO c rslon 7 4 1 'fern nv a 0(1 ,C VW 25 )9t1 Annual Miles 6( tun+ �u Ca ndlnonnlg Yc5 fia), Air SELPCTED OPTIONS i Dncr Y A rCit uLnom, t, t' Q $1 -Cjl1 ! 6, Prv[ vo,ation HIOm 14 SPEED SANDS Remaining Tread 0 15 4 22% mammun 300 V16 Flow Tirt, tnten it 81 709 45 90% 1( 2� 13 61% Optimum 2 ,0 001, Rtzlruid Rear Tin, In,ciM1ll 8C 677 5 2tP/u 26 3� 14 61%, y� cr iqc Speed 45 tit Brake, Applications pL-1000 Miles 6'2 Rcmanin� 6 45 13 1949 file T me 21 1'% ShIftS per I Miles $rakt. 81 4 Rome a T mmg 46 55 14 0lOu Cm / Major It imal �6 6, 18 ,90/, Higimq; 15aburb5n A9ountan s Front 79 127 118 25' '0 90% 06 "'+ 21 l i% (,5 000/o 30 00%1 , (9)% Rear 152 (W 900 20 1 ,00% PRFVENTIVE MAINIENANCF (LIFECYCLL INTERVAL) A Pm Tol it Yell I i Car 2 S Car 1 ear I 11"I'l r`,im 4 3 i 4 3k\tGt r1 w 17Un it 1 11MI 1(0 40 30( l \n I r I+,dr 3 , 1 I it 7 \ Iiam I'll rsont,. a [I 1 I ) 111non Oil Chnnm 2 1(h, (01) b6 0o0 io( robe f�43A 8W X01 to )10 > 10 PREVFNIIVEIIAINTFNANCE (COST BY YEAR) 1 P'vi lal x ll+urs to 1) 440 )3) 0 14) iC 1P, 1+bc ( t 52196 ^4IP )I1 )3 2 114rt, 93> tl, "PDCcat 2442 S84 1$ i 6 5'4 40 PIMIllb Huun ai4A 71 (li ti4 122 5 Ili A1)AWrC> 146941 a4s's 25)31 < 73 4457> 25)1 ii IAI tijmi L'1 1994 ^s 44 9 36 19 it ) k, 11, A, 01 t PV Lax1 Huun it lie ( 1(i W 1i 1 I, l0) It 4 ( P llAborcost 8'996 ((n 2) 1� -9132 00) 2)11 C Pm 91pp1. ( m, 87444 (I 1 I 291 4S ')) IS 001 291 1, * include I , hours & `.150 for Envsmoi, Particlitatc ! rap benILC JIN 1, Fitt T 1a4wH mm 160 0 1') 04(1 ( 4u 40 710 Vuwnttit ri h,,C,t 4514 O0� 1 14 1134 11 1 11 ) VI vthu,npti C t 192041 00, U00 4501 4St( 4500 2J22I2108 4 12 52PN4 Pi„ t, I ,f 4 'u„o lo- ri ;� , r ,ac.,,u rr yv, lr.o� �i, �wGr, i,t-a tix a ttid ! s21X1' A6.Yjr'Aurjz'ia7L D...(B�tii.i B� A6 "ran vvl maw r.a r ..,+u+- Dpjp ldt:Aedse )I )oR t I ^ Chtolr D 42 Cu a m GlLLh Bus VI .011'xa1run „41) 0)1 01J ° 1Of; I-1 11h„iU l4bor(O11 fN(1 )tln 000 14(1 l00 1401 ,ill ICi,l S, ppl �01 t) 1b 90 I11 3 JO ((Po J i PREVENTIVE MAIN FENANCE SUNMNHt QA-111t31; t�R' Tot Hans 1 AID, Cost suppit'5 S,appi -- Ib1,l Tot 41 ( o-1 rer via( A I'M c ,' 10 18 7' 529 9( 14 24 82 1,4 78 0 ( 1)11149 $PW 1"70 0 518'1 14u94, I 1149479 ,40421 001' 14' C oms 10 I I 31 05 79 0( 191 45 R'4 44 1 754 40 00 )14`, Allison Fs u r Serstcc 4 0 40 160 4, ,4 4% OJ 197 W 237 r4 0 0)(1 i9l A14,;on 011 (-hang(, 2 ' 26 " 40 (8 0 4' SO I" W 56 Tot d 107 GI 2 99 ), 1 it'( 01 o 27 7 l a 021) 1 CONSCMABIFMAINTENANCE (LIFFCtCLFINTERVAL rmyin, Contingency : Coht,stse Beaker Y 7ott IeAr rclrr "Cara 1cif4 1.ir� 1 mu114r le, , I ii 0 Fu nti{m, I3rak Reims 2 I ') U 1 P 16J(N I)f6{. r)l Rhn1, 1 1 1 1 O P v Nm x lisle R an ) I 0 U p It er*AaJw Hns (Terlmml 1 oaA f 0 2 r Z 0 CONSUMABI E MAINTENANCE (COSS Bt YEARS II, Lvnl]S)21 ]4 ) P + I IOU 572 UfO RI tnrIll L0 ( t„ I ii ) It 1 1,2 0UL I(n B lnm A Pen co'i I U OIL 146 i ) 00 5 0 P 1 H I.164n0, SR 1 (III ,RO it It,) 746 a 0 fmin"faarlIN Goat I+ )OK x115 I (iU 7)35 r Frcrt *,roar Peril C, 1 , 90 (1 UC O's 04 I I)() )6 (4 0 00 I nt41,t rSRC - ( 10 IY )( 49U )OU U00 1nrC ' 7+i.,fror teal it f ( 01 C f10 lli 1( OU 000 lravi Ilvivlari Cv O'b Ulf 1, Of fJ)76 U00 000 It"r%ft)r 5i1 ) 0 t 0 0X 10 )In 000 R-v I mm Lntw ( nt 6" ° 1 00 n 00 2 1 ) 00 1 00 R u Mm'W FaAa ( at MA 0 00 ( 00 ION 9" 0 00 100 R m a11) SP I o U+ 1' 0( U 0( U N, U 09 ) 00 R , ,(a{or L,bls(,Fl 0(0 010 000 0 M I UO UL1 &aIr\tel' 'anv Cnut 0 0 f OP 011 0U0 OM ) fn CONSUMABLE MAINIFNANCE SUMMARY QUlnide SNT ?oral Hpv�r Laooi') ,O2.l btlpRl�y S(..ppllcs I Qt(i� C1QiII Cost mi'o(P�fSikF it uunml a,,, , I ,nt'v1 nor Rrv). R&, 1 t70 1201 1YOR 4 F (001R3 1 ont +IyorRml, CA-lutnl 1 400 4(( 11 a( 2( ( 2(9 < ,k1 w ( UUI. 7 1,-m, M nor Bmle RAin ,�( 220 621� 03A ION ( !7t 1 I (0011 R 13, 0GO 01N 4( 54 1 K IT (0 ( XU o TUdd 312 648015 'If" eft Tosmp PIl`kup and Deli cn Colttlnccmr `"fA BribeTcnnS Adjustor, 1 N 1 211 12 no" _�- /2212(X)A 4 12 � PM n'O ' 01' COLORADO STATE PATROL MOTOR CARRIER SAFETY SECTION 16076 SOUTH GOLDEN ROAD GOLDEN, CO 80401 1) 273-1875 DRIVERIVEHICLE EXAMINATION REPORT Report Number C05495003248 Inspection Date 0911612006 Start Time 09 50 AM End Time 09 58 AM Insp Level 5 Terminal No HIM Insp CITY OF GREELEY Driver 1300 A ST BLDG A License# State GREELEY CO 80631 Date of Birth USDOT# 00530359 Phone# (970)350 9375 CoDriver MC/MX# Fax# License# State State# Date of Birth Location 1300 AST GREELEY Milepost Shipper Highway Origin Bill of Lading County WELD CO Destination Cargo VEHICLE IDENTIFICATION 7�0—s# Unit Tvpe Make Year State License # Company # Vm # GVWR CVSA # 1 BU FORD 1999 CO 951A33 906 1FDXE40F5XHA86490 4464556 BRAKE ADJUSTMENTS Axle # 1 2 Right N/A N/A Left N/A N/A Chamber DISC DISC VIOLATIONS No Violations Were Discovered —� HazMat No HM Transported Placard No Cargo Tank Special Checks No Data for Soecial Checks i e inspector placed the vehicle out of service a signature is required below in addition to the carrier official s signature I HEREBY CERTIFY THAT ALL VIOLATIONS INDICATED ABOVE HAVE BEEN REPAIRED Signature Of Repairer X Facility Date All defects noted on this sheet must be corrected A responsible company official must then certify below that all defects have been corrected RETURN THIS FORM WITHIN 15 DAYS to the Motor Carrier Safety Section at the address at the top of this form Signature Of Motor Carrier X Title Date Prepared By Badoe Co Received B Pagel oft SKIP II III�I IIIIIIII III IIIIIIInIIll 111 C05495003248 Any defect found during an inspection that would adversely affect the safe operation of the vehicle shall be repaired prior to the vehicle being released for service Any defects that affect the mechanical operation of the vehicle will normally be repaired before the vehicle is placed into service However if a repair requires parts not in stock outside vendor service are not immediately available, or excessive repair time is required, the vehicle may be released to service if deemed mechanically safe to operate The vehicle will subsequently be scheduled in for repair as quickly as possible The preventative maintenance cycle shall be at set intervals based on mileage At least once a year, an annual DOT (Department of Transportation) inspection will be performed on revenue vehicles using the state inspection form A copy of the completed form will be kept in the vehicle folder Also, at least once a year, the vehicle's emissions will be tested for compliance with the state requirements All vehicles will have a copy of the test results kept in the emissions folder 21 Vehicle Inspection Report Form Date Vehicle Driers / am pm Beginning Mileage Shift Change Mileage Ending Mileage Route# CY CA ST P Trans UNC Free Aims SP Semp Lift— Bike ie ?c 8e 8e K Ile K Date Vehicle Driers / Mileage 5-Mmute Engine Cool Down FASTEN SEAT BELT Comments am pm Time Started Time Ended Driver's Signature Mechanic s Signature A. Exterior B Interior C Engine, Dnvehne D Miscellaneous 1 _Lights 1 _Lights 1 Engine 1 _Child Safety Seat 2 _Reflectors 2 _Warning Lights, 2 _Transmission 2 _Ram Coat, Buzzers Umbrella 3 _Tires, Rims 3 _Next Stop 3 —Service 3 _Fire Blanket 4 Mirrors 4 _Mirrors 4 Service Brakes 4 _Transfer pad 5 _Doors 5 _Gauges, 5 _Park Brakes 5 _Broom Instruments 6 _Windows 6 _Radio 6 Fluid Levels, 6 —Waste Basket Leaks 7 _Wipers 7 _A/C, Heaters, 7 _Hoses, Belts 7 _Registration, defrosters Insurance 8 _Fresh Body 8 _Lift 8 _Steenng 8 _Witness Cards Damage 9 _Cleanliness 9 _ Restraints 9 _Other 9 _Route Maps 10 —Warning 10 _Emergency 10 Devices Equipment _Other 11 _Other 11 _Destination Sign 12 _Damage 13 _Other 22 Inspection procedures Please press hard and wnte legibly when notating comments Date Vehicle Mileage and Passenger Count are very important especially on yellow copy Make sure these four areas are completed on mechanics copy to ensure mechanics have proper identification of vehicle so repairs can be performed Check (✓) problem areas only Post trip make sure vehicle has been swept and high Idle switch and lift power switch have been shut off before shutting vehicle down Do not shut coach down in high Idle Also note starting and ending time of 5-minute cool down A Exterior 1 Lights check headlights clearance lights signal lights (front rear and side) emergency flashers kneel and lift lights lift door light exterior stepwell light and backup lights 2 Reflectors side rear 3 Tires & Rims do bras meet DOT standard 4/32 minimum tread depth on front 2132 minimum on rear check for foreign matter in bras which could cause further damage check sidewalk for cuts and wear check rims for damage or cracks check lug nuts 4 Minors adjust mirrors before leaving shop note damage and check bracket tightness 5 Doors do front and rear doors operate properly note damage including any damage to door glass 6 Windows check for damage and graffiti 7 Wipers check wiper blade condition check operation of wipers On Gillig coaches make sure intermittent switch is turned off when not in use 8 Fresh Body Damage note any areas which look to be new damage (scratches scrapes etc ) old damage or rusted out areas need not be noted 9 Cleanliness general cleanliness of the outside of the coach 10 Warning Devices backup beeper lift and kneel beepers 11 Other any item which may not be specifically listed in numbers 1 10 Interior 1 Lights instrument lights interior lighting stepwell lights any light not associated with the safe operation of the coach (letter box destination sign etc) 2 Warning Lights & Buzzers any light or buzzer which may indicate a problem (oil volts temp etc) also includes turn signal indicators brake retarder window buzzers etc 3 Next Stop check light and buzzer also make sure switch is on (pre -trip) or off (post trip) 4 Minors all interior minors check for damage loose brackets etc 5 Gauges & Instruments are all gauges functioning —fuel gauge water temp voltmeter tachometer speedometer trans temp air gauges (Gillig single gauge —white needle is primary system — rear red needle is secondary system — front) 6 Radio Turn on (pre-tnp) or off (post trip) radio should be set on Fixed Route 7 A/C Heaters and Defrosters are all functioning are thermostats set are driver's fans functioning 8 Lift check lift for proper and safe operation note any structural defects On Gillig Lift U Lifts and 30 Bluebird Ricon Lifts — if lift will not work re -stow and try again or you may have to shut off master control switch for 30 seconds then try again On units with Ricon Lifts make sure power switch is on emergency brake set and safety bet is latched to ensure power to the lift 9 Restraints are all wheelchair locks in good working order check belts and restraints for fraying put restraints away neatly and properly 10 Emergency Equipment first aid kit fire extinguisher triangle reflectors emergency help sign hurl kit horn emergency windows 11 Destinabon Sign check for proper operation set both sign and route color box for appropriate route 12 Damage check driver and passenger seats and note damage or any other problem Check flooring modesty panels and grab rails for damage or loose area 13 Other any items not identified in numbers 1 13 Engine Dnveline 1 Engine check for exhaust leaks fluid leaks all clamps and brackets should be tight 2 Transmission shifting properly retarder functioning 3 Dnveline driveshrft dnveline guard 4 Service Brakes working properly does coach pull to one side 5 Park Brakes holding properly 6 Fluid Levels & Leaks check sightglass for coolant level note any fluid leaks as well as air leaks 7 Hoses & Bets note loose or wom belts also check condition of air hoses radiator hoses heater hoses and clamps 8 Steering check steering note excessive free play 9 Other Any dams not identified in numbers 1 8 Miscellaneous 1 1 9 are all items that should be on your coach Some items such as 1 3 are on Paratransrt Vans only 23 Vehicle Preventative Maintenance Intervals and Forms Inspections and preventative maintenance of transit vehicles is the key to good equipment maintenance operation Equipment Maintenance conducts four levels of preventative maintenance at the intervals directed by the Original Equipment Manufacturer • PM-S Basic PM to check safety sensitive items including the lifts, DOT, grease and inspect the vehicle for needed repairs • PM -A Checks the vehicle over from front to back, oil and filter change in addition to including the items in a PM-S • PM-B Includes the items in a PM -A and also services the transmission • PM-C Includes the items in a PM-S, A & B and includes all fluid changes at all intervals to comply with OEM recommendations Equipment Maintenance, in agreement with the vehicle manufacturer and distributor, recommends the use of synthetic oil of approved grade and viscosity by the Original Equipment Manufacturer Whenever an oil change is completed, an oil sample is sent to the lab for analysis The results of the test are used to forecast component failure Inspections and preventative maintenance invariably lead to repairs, brake service, etc The work associated with these are accounted for and tracked separately from the inspection and PMs Forms • Daily Bus Lineup — Route Assignment Form • DOT Inspection Forms — Safety • City of Greeley PM Forms • Preventative Maintenance Intervals • Oil Analysis Forms • Preventative Maintenance Completion Forms • Work Order • Pre-Tnp/Post-Tnp Inspection Repair Summary Vehicle Service and Cleaning A clean, neat appearance of vehicles is one of the key attributes the customers appreciate in a transit system It is the policy of Greeley Transit Service to wash the vehicles and clean the interior on a daily basis This will generally be accomplished by the service person in the evenings when the vehicles return from their scheduled routes Fueling and servicing of vehicles will also be accomplished by the service people when the vehicle is washed Fluid levels for oil, transmission, and coolant are checked everyday that the vehicle is in service All usage is recorded The service person is responsible to switch the self- locking fare vaults in each bus 24 The Transit Superintendent may direct the Shop Foreman to wash and clean vehicles every other day if daily washing and cleaning is not warranted The service person will continue to check fluid levels, fuel vehicles, and exchange the vaults each evening When the vehicle has been serviced and washed, the service person is to place the vehicle in the garage according to the line up sheet for that day Copies of the Daily Service Check and the Daily Line up sheets are included in the forms section • Washbay Checklist • Feedback Form Body Repair The bus bodies and interiors are to be maintained in a manner that promotes the image of public transit as an attractive, comfortable, safe, and efficient alternative to use of the private automobile Towards this end, significant wear and damage must be dealt with expeditiously to assure a high level of appearance Major bus body and structural repair, glass, and upholstery work will continue to be performed by outside vendors It is the responsibility of the Shop Foreman to assure that scheduling of vehicles for outside repair is done as soon as practicable after determination of the work required Repair of typical minor body damage such as chalked or scraped paint, body dents and scratches, door and panel replacement and interior wear will be performed by maintenance personnel or on incidental basis Spray painting of areas larger than nine square feet will not be allowed Particular care should be directed toward minimizing or correcting defects, flaws, or conditions existing after repair work that could constitute a hazard to bus operators the riding public, or maintenance personnel Examples would be rough or sharp panel and bracket edges and protruding fasteners that could cut or snap clothing or skin, gaps at panels, seats, and handhold areas where fingers could be trapped uneven floor seams or step treads that could cause a person to trip Maintenance personnel and operators alike are aware that the responsibility for providing a safe vehicle rests with all employees Coach Repairs Service requests and defects written up during inspection and servicing are directed to the Shop Forman The Shop Foreman will generally assign a mechamc to perform required repairs Upon completion of the work, the Shop Foreman will review the service request, ensure the work has been completed satisfactorily, and complete the charge sheet for computer entry When work is requested one or more work orders are opened in the computerized information management system The Shop Foreman coordinates with the Transit Services Division to 25 schedule velucles for repairs When the work is completed, the work order is updated from the charge sheet, and the appropriate repair code is identified with the work order A copy of the work order is placed in the equipment unit file The Shop Foreman keeps the Transit Services Division appraised of needed repairs that that have been identified Requests are written up on the Service Request Form A copy is included in the Forms Section Component Change -Out To assure the availability of serviceable vehicles components that would require more time to repair in the vehicle than it would take to remove and replace should be changed out when defective or when indicator show failure is imminent The only exception to this policy is when all parts required to repair the component are available and a replacement component is not available This same policy also applies to parts other than components, such as brake shoes belts and hoses When wear surface is marginal or failure is imminent, used parts which are removed as part of a repair or component change out should be replaced To facilitate change out, it is necessary that spare components be kept in stock, if they cannot be delivered quickly by vendors After a defective component has been replaced, it should be rebuilt or exchanged so that a serviceable component is on hand for future use To the extent possible, components should be sent to vendors for warranty repairs However, unless a vehicle is recalled, the vehicle itself will not to be sent to the vendor for warranty work The Greely Transit Services Equipment Maintenance shop is certified to do warranty work related to component change out Examples of spare components to be kept on hand include • Engine and transmission will be provided as per agreement with McCandless International Cc • Starter for International coaches • Alternator for International coaches • Air Compressor for International coaches • A/C Compressor for International coaches • Front brake set • Rear brake set • Batteries If components cannot be delivered quickly by vendors (overnight) then one unit should be kept in stock To minimize service break downs and extensive repairs, components should be changed out prior to failure Each of the following tools should be used to identify when a component may need changing out 1 Velucle inspections During vehicle inspections, components should be tested and visually inspected Any components that need to be replaced will be written up on a work order and the completed inspection form should be attached RE 2 Daily Servicing Record Any time that oil, transmission fluid, anti freeze fuel, etc, are dispensed to a vehicle (other than during fluid change out), the amount, type, unit number, and odometer reading is recorded These are transcribed to a daily service record, the computerized management information system Computerized records can generate a report showing usage as compared with mileage The Shop Foreman can review the report and schedule vehicles for repair that are using excessive oils, fuel, or coolant A copy of the washbay check list is included 3 Work Order Anal Whenever a work order is opened for a specific problem, a history of similar type work for that unit should also be shown If there is are -occurring problem it may indicate the need to replace a component 4 Vehicle History Card Any time a major repair is completed or a component is replaced, it is noted on the vehicle history computerized management information system Reports show the major components with the date and odometer readings and the repair or change out history The Shop Foreman can review the report and schedule vehicles for component change out when a component has exceeded its expected useful life 5 Equipment Class Work Order Analysis Repairs can be tracked by type of repair for equipment class make, model and year Should several buses of a particular make model and year develop similar problems, the Shop Foreman will inspect the remainder of the buses within that group of vehicles for that particular problem 6 Oil Analysis Reports Oil analysis will be completed each time the oil is changed The results of the report should be transcribed to an Oil Analysis Report Summary Table for each vehicle Every time an oil analysis report is received, the Shop Foreman will review the overall trends 7 Warranty Tracking Warranty service and parts are tracked through the computerized management information system All warranty service and parts are input into the system with costs so savings can be established annually Forms • General Automotive Repair Parts Purchasing Procedures • Parts Order Quotes • Sole Source Checklist • Telephone Quotation Form 27 ADMINISTRATIVE, OPERATING & CAPITAL COSTS Cost Per Revenue Vehicle Service Hour Projected operating costs are based on the cost of operating two transit coaches six days per week, 307 days per year along the U S 34 corridor between Greeley and Loveland, a route of approximately 24 miles one-way, or 176,058 annual revenue rules Service will run 13 hours on weekdays and 9-11 hours on Saturdays for at total of 7,600 revenue hours per year The administration/overhead and operating costs are projected at $429,377 for 2008, or $56 50 per revenue hour, to include the following items • Insurance o General Public Liability and Property Damage - $1,000,000 per occurrence ■ Operations — Premises Liability, ■ Independent Contractors Liability — Broad Form, ■ Contractural Liability covering the Contractor's obligations herein, ■ Personal Injury Liability extending to claims ansmg from employees of the Contractor, o Automobile Liability for Property and Liability Coverage for Owned and Non - Owned Hired Automobiles - $150,000 per individual & $600,000 per occurrence, o Uninsured Motorist - $500,000 per occurrence, o Automobile Collision for coverage of owned and provided transit coaches — Replacement value of $145,000 per occurrence, o Workers Compensation • DOT physicals • Driver uniforms Shirts, slacks, jacket & hat hearing G E T logo • Administration, including finance, human resource & legal overhead • Driver labor, Dispatch, Supervision, Training • Cellular phone backup communications (one phone per bus in service) • Fuel — Starting projection for 2"d Quarter of 2008 is $3 30 per gallon of diesel (23 3% of total admiustration & operating costs) Current wholesale projections for 2008 look flat at approximately $3 13 per gallon However, given the extremely volatile market conditions we are currently experiencing, we anticipate fuel increasing by approximately seven (7) cents per gallon by June, 2008 In addition, Greeley Transit Services pays a fuel administration & storage fee often (10) cents per gallon For the purposes of this proposal, Greeley Transit Services requests and will commit to quarterly fuel adjustments based on the wholesale prices we pay (substantiated by fuel receipts) plus an admnustrative/storage fee of ten (10) cents per gallon Although the Request for Proposals indicates a fuel mileage of seven (7) miles per gallon, neither the vehicle manufacturer or distributor can provide evidence of mileage achieved in a similar transit application As such, based on our fleet experience, Greeley Transit Services is projecting fuel mileage at six (6) miles per gallon • Preventative maintenance, washing & cleaning • Tires — Tire life is conservatively projected at 30,000 miles per tyre • General repairs • Towing, see rate sheet from Superior Towing of Greeley 28 GREELEY-LOVELAND PILOT TRANSIT PROJECT PROPOSAL G E: ProW* Prevented By Greeley -Evans Transit The City of Greeley Transit Services Division HwN, 34 Pilot - Bus Route Map Cemuro Promontory ar"Ify Mail 16 77-1-fq - --- - --------- For future years, the Colorado Economic Perspective is projecting inflation at 3 1% in 2009 and 3 2% m 2010 As such, if diesel remains at $3 30 per gallon, our cost projections are • 2008 $429,377 or $56 50 cost per revenue vehicle service hour o Fuel @ $3 30/gallon = 23 3% of Total Cost • 2009 $454,696 or $59 83 cost per revenue vehicle service hour o Fuel @ $3 30/gallon = 21 21/o of Total Cost • 2010 $466,411 or $6137 cost per revenue vehicle service hour o Fuel @ $3 30/gallon = 20 8% of Total Cost Capital Investments Required For 2008, Greeley Transit Services proposes installing a Motorola CDM-1550 radio system in each of the three NFRMPO buses such that driers can communicate by radio with the Greeley Transit Services dispatch In addition, two Motorola XTS-1500 hand-held radios will be utilized to communicate with the City of Loveland Transit (COLT) system drivers and/or dispatch The one-time cost of this radio communications investment is $6,500 Greeley Transit Services will be happy to procure this equipment on a reimbursement basis with the NFRMPO s approval Cellular phones will be utilized as backup to the primary radio communications system and is included within our cost per revenue vehicle service hour In addition, besides the three transit buses, the NFRMPO will need to make up -front capital investments in bike racks fareboxes, passenger/fare counters, and bus stop posts & signage, totaling approximately $10,500, these costs are not included in our proposal Greeley Transit Services will be happy to procure this equipment on a reimbursement basis with the NFRMPO's approval Lastly Greeley Transit Services is prepared to handle warrantied and out -of --warranty vehicle major repairs including engines, transmissions and wheelchair lifts O warranty engine replacement in year three The cost of such replacement is projected to be $11 516 • Transmission Manufacturer s warranty covers parts & labor for two years As such, the possibility exists of an out -of -warranty transmission replacement in year three The cost of such replacement is projected to be $6,052 • Lift Manufacturer's warranty covers parts for three years and labor for one year As such, the possibility exists of an out -of -warranty lift replacement in years two & three The cost for labor of such replacement is projected to be $830 in year two and $857 in year three These costs include lift recertification Lift repairs can be completed in house • See attached Idealease Lease Rating — Lifecycle (repair & replacement costs) document and parts availability assurance letter from McCandless International Other Costs The NFRMPO will need to factor in costs for vehicle registration & licensing, advertising and printing for this service Judith Lavelle of Transfort recommends that the NFRMPO budget $40,000 for advertising & printing in 2008 Greeley Transit Services will work with the City of Loveland Transit (COLT) and the NFRMPO to distribute marketing materials on a regional basis and to destinations within the service area specifically focusing on low-income areas Human services agencies will be surveyed on a quarterly basis to determine effectiveness and service issues Customer satisfaction will be measured through periodic surveys and a continuous detailed system for tracking comments and complaints These costs are not included in our proposal Greeley Transit Services will be happy to assist the NFRMPO in the marketing & advertising of this service as needed on a reimbursement basis Revenue Greeley Transit Services will fully support the maximization of fare revenue collections with whatever fare structure the NFRMPO chooses to implement For 2008, an average system ridership of 15 riders per hour at an average fare of $1 50 would yield $85,118 in farebox revenue In addition, the NFRMPO should be able to realize additional revenue through advertising sales on buses and bus benches Greeley Transit Services is currently contracted with NextMedia, Inc for our transit advertising program, and we will be glad to assist the NFRMPO in maximizing their transit advertising revenue as requested 30 We, Greeley Transit Services, want this project to be a success, and are 100% committed to making that happen This project focuses on bringing individuals who would otherwise not have means of transportation to employment opportunities in the surrounding area, resulting in a significant increase in the economic vitality of the region as a whole by filling employment positions and providing mobility to an underserved portion of the population There is a fast growing business sector at the I-25/US 34 interchange, comprised of many retail operations, several medical facilities, and various office complexes Many of the jobs at these businesses are of an entry- level nature, and while there is a large reservoir of entry-level low-income labor in Greeley, there is no public transit to connect the workers with the jobs According to the 2000 Census there are 1810 families and 12,275 individuals below the poverty level in Greeley and 1 033 establishments with 12,194 jobs in the area east of Loveland on US Highway 34 These low- income individuals and welfare recipients will specifically benefit from these connections, which will provide opportunities for increased availability of employment in an otherwise limiting geographic setting Primary stakeholders include the cities of Greeley and Loveland, employers including State Farm Insurance, JBS Swift, Northern Colorado Rehabilitation Center, Heart Center of the Rockies, Medical Center of the Rockies Summit View Medical Center, retail centers, human service agencies, work force programs and institutions of higher education including Aims Community College and the University of Northern Colorado This project also provides an excellent opportunity for entities operating transit services to begin to lay a foundation for regional connections that will cross county boarders It integrates four existing regional transit services along a significant travel corridor As travel patterns become more regional in nature, this project will aid in the reduction of a vital service gap and will start building the bridge to connecting to a broader regional network of transit services While we certainly believe we are your most qualified, experienced nenced and motivated candidate for the management and operation of this project, we will fully support the operator the NFRMPO chooses in any and every way we can 31 APPENDIX A PROPOSAL COST FORM TO NORTH FRONT RANGE METROPOLITAN PLANNING ORGANIZATION DATE March 14, 2008 In response to the Request for Proposals for intercity services between Greeley and Loveland, Colorado, the undersigned agrees to provide services in accordance with the operating plan on file at the NFRMPO office, which has been carefully examined It is understood that the service will be operated annually with approximately the number of hours noted NFRMPO INTERCITY BUS SERVICE Greeley Loveland Year #1 Year #2 Year #3 Service Total Annual Service 7 600 7 600 7 600 Hours TotalCost Per Hour Hour Operating Capital Operating Capital Operating Capital $56 50 $0 86 $59 83 $0 11 $61 37 $2 42 Total Annual Cost $429 377 $6 500 $454 696 $830 $466 411 $18 424 $Amount/ $0 $0 $0 Percentage of 0% 0% 0% DBE Opportunity The undersigned understands that any conditions placed on the Items stated above clarification made to the above or information submitted on or with this form (other than that requested) will render the proposal unresponsive If awarded the Contract, the undersigned hereby agrees to sign said Contract and to furnish the necessary certificates and performance bond PROPOSER City of Greeley Transit Services Division CONTACT Brad Patterson TITLE Transit Services Division Manager ADDRESS 1200 A Street Greeley, Colorado 80631 TELEPHONE 970-350-46Z FAX 970-350-9285 E-MAIL Brad PattersonAGreelevGov com ////�� SIGNATURE ] �lui� _ ke TITLE Transit Services Division Manager Public Works Director (Interim) 32 APPENDIX B PROPOSER REFERENCE FORM - PARTS I AND II PART GENERAL INFORMATION 1 NAME City of Greeley Transit Services Division 2 Proposer is a Municipal Corporation 3 Proposer's Address and Telephone Number 1200 A Street, Greeley, Colorado 80631 970-350-k,T51 9751 4 Name Title and Telephone Number of Proposer's Authorized Representative Brad Patterson, Transit Services Division Manager, 970-350-90751 5 Bidder's Credit References (Include names address and telephone numbers of at least three references one of which must be the organization's bank) Union Colony Bank 1701 23'" Avenue, Greeley, Colorado 80634, 970-356-7000 PART II Client List for Transportation Services Currently and/or Previously Provided 1 Client Name City of Evans, Colorado Client Address 1100 37"' Street, Evans, Colorado 80620 Contact Person Jim Flasher Telephone Number 970-475-1118 Period of Service 1984-2008 (current) Please describe how this service is similar to the proposed Greeley — Loveland Bus service Public fixed route service 2 Client Name University of Northern Colorado Client Address 2901 27"' Avenue, Greeley, Colorado 80631 Contact Person Ron Eberhard Telephone Number 970-351-1969 Period of Service 2000-2008 (current) Please describe how this service is similar to the proposed Greeley — Loveland Bus service Public fixed route service 33 APPENDIX C VEHICLE IDENTIFICATION FORMS PART I — VEHICLE INFORMATION All bidders shall provide the following information for each type of vehicle the bidder proposes to use in this project. Bidders must submit photographs of vehicle exteriors and depictions of interior seating configuration, to be attached to this form. 1. Number of Backup Vehicle Provided 15 2. Backup Vehicle Type/Model/Manufacturer Primary: Blue Bird Q Bus 34 3. Date of Manufacture 4. Passenger Seating Capacity (includes two wheelchair tie -down locations) 5. Gross Vehicle Weight Rating 6. Engine/Transmission Type Horsepower 7. Overall Length 8. Exterior Width 9. Interior Height 10.Aisle Width 11. Step Height from Ground 1997 15-21 33,000 Diesel/Automatic 190 31' 8'4° 20" At Narrowest Point 12. Destination Signs (describe Location and Functions): Luminator — Front & Curbside 13. Wheelchair Equipment (Describe Type/Model Manufacturer and attach photograph) Ricon Cassette Lift — Rear Door Location — F9A Series 14. Type of suspension Air 35 Any backup vehicles provided by Greeley Transit Services will be equipped with bicycle racks capable of carrying two bicycles. 36 APPENDIX D Suspension and Debarment Certification CERTIFICATION OF PRIMARY PARTICIPANT REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS The Primary Participant (applicant for an FTA grant or cooperative agreement or Potential Contractor for a ma/or third party contract) certifies to the best of its knowledge and belief that it and its principals 1 Are not presently debarred suspended proposed for debarment declared ineligible or voluntarily excluded from covered transactions by any Federal department or agency 2 Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining attempting to obtain or performing a public (Federal State or local) transaction or contract under a public transaction violation of Federal or state antitrust statutes or commission of embezzlement theft forgery bribery falsification or destruction of records making false statements or receiving stolen property 3 Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal State or local) with commission of any of the offenses enumerated in paragraph (2) of this cerbfication and 4 Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal State or local) terminated for cause or default (If the primary participant (applicant for an FTA grant or cooperative agreement or potential third party contractor) is unable to certify to any of the statements in this certification the participant shall attach an explanation to this certification ) THE PRIMARY PARTICIPANT (APPLICATION FOR AN FTA GRANT OR COOPERATIVE AGREEMENT OR POTENTIAL CONTRACTOR FOR A MAJOR THIRD PARTY CONTRACT) City of Greeley, Colorado CERTIFIES OR AFFIRMS THE TRUTHFULNESS AND ACCURACY OF THE CONTENTS OF THE STATEMENTS SUBMITTED ON OR WITH THIS CERTIFICATION AND UNDERSTANDS THAT THE PROVISIONS OF 31 U S C SECTIONS 3801 ET SEQ ARE APPLICABLE THERETO Signature of Contractor's Author/zed Offcral Date Typed Name and Title of Contractor's AuLthoNzied Official The undersigned chief counsel for the City of Greeley, Colorado hereby certifies that the � ,ry rJ GrQ+c1 ii v has authority under State and local law to comply with the s j bt assurances and th6t the certification above has been legally made Richard P Brady,City Attorney Typed Name of Applicants Attorney 37 APPENDIX E WORKER'S COMPENSATION INSURANCE CERTIFICATION As required by the Workers' Compensation Act of Colorado, C R S 8-40-101, et seq , the Contractor shall secure the payment of Worker's Compensation to its employees and shall furnish the NFRMPO with a certificate evidencing such coverage together with a verification thereof as follows "I am aware of the provisions of the Workers' Compensation Act of Colorado, C R S 8-40-101, et seq , which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this Contract " SIGNED J. A: �_OS�. _.ii. , (Contractor) DATE March 14,27008 • Certificate of Liability Insurance attached cm % INTRODUCTIONS G.ET. William A. Sterling — Director of Public Works Brad Patterson — Transit Services Manager John Lee — Transit Operations Superintendent Tom Russell — Equipment Maintenance Manager Veronica Andrews — Transit Driver CxET. Why Greeley -Evans Transit? • 47 Successful years of providing public transit services (combined 400+ years of staff experience) • Commitment to Excellence: — 2007 FTA Triennial Review Perfect Score — 2007 CASTA Transit Employee of the Year - John Lee — 2007 CASTA Medium -size Transit Agency of the Year — 2007 NSI Safe Driver Award for Colorado - Laura Henry K APPENDIX F Equipment Maintenance Subcontractors McCandeless International 16704 East 32" Avenue, Aurora, Colorado 80011 303-739-9900 Chassis, drive tram, cab, engine electrical and other truck parts B&G Equipment 301 East 8t' Street Greeley, Colorado 80631 970-352-2288 Chassis, drive tram, cab, engine, electrical and other truck parts Adaptive Automotive 2665 East Highway 224, Denver Colorado 80229 1-800-748-3695 Lift Parts and service Stewart and Stevenson 5840 Dahlia Street, Commerce City, Colorado 80022 Transmission repair and service Moffat Paint and Glass Co 710 12 h Street, Greeley, Colorado 80631 970-352-6625 Glass replacement Smith Company 530 West 11's Street, Greeley, Colorado 80631 970-353-3121 Electrical component, starters alternators Wmgfoot Commercial Tire 621 A Street, Greeley, Colorado 80631 970-353-8155 Tires, wheels and alignments Midwest Spring and Chassis 2551 2" a Avenue Greeley Colorado 80631 970-353-3535 Spring and steering suspension repairs and parts Hensley Batteries and Electrics 1816 1" Avenue Greeley Colorado 80631 970-353-2327 Batteries WE Eaton Paint & Body #15 Oak Avenue, Eaton, Colorado 80615 970-454-2955 Body work, paint Drive Train Industries 3301 Brighton Boulevard, Denver Colorado 80216 303-292-5176 Brakes, suspension, springs transmissions, steering components drive tram C T Power 5100 East 58 h Avenue, Commerce City Colorado 80022 313-292-5176 Heating/AC parts and service A&C Radiator Service 414 8 h Street, Greeley Colorado 80631 970-352-7700 Cooling systems radiator parts and service Champion Bus 331 Graham Road, Imlay City Miclugan 48444 810-724-6474 Interior passenger parts Freedman Seating 4545 West Augusta Boulvard, Chicago Illinois 60651 Seating Wireless Advance Communications 970-330-9415 Two way radios and electromc accessories m Appendix H Lobbying Certification As required by U S DOT regulations, "New Restrictions on Lobbying," at 49 CFR 20 110, 1 certify to the best of my knowledge and belief that for each application for federal assistance exceeding $100,000 (1) No Federal appropriated funds have been or will be paid by or on behalf of the City of Greeley, Colorado to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress an officer or employee of Congress, or an employee of a Member of Congress pertaining to the award of any Federal assistance, or the extension continuation renewal, amendment, or modification of any Federal assistance agreement, and (2) If any funds other than Federal appropriated funds have been or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any application to FTA for Federal assistance, I assure that Standard Form- LLL "Disclosure Form to Report Lobbying," would be submitted and would include all information required by the form's instructions I understand that this certification is a material representation of fact upon which reliance is placed and that submission of this certification is a prerequisite for providing Federal assistance for a transaction covered by 31 U S C 1352 1 also understands that any person who fads to file a required certification shall be subject to a civil penalty of not less than $10 000 and not more than $100,000 for each failure Signature & Title ofAuthonzed Official March 14, 2008 Date 41 Certifications & Assurances • Documentation of Financial Condition Certified of audited financial statements 0 2005 0 2006 • Evidence of Substance Abuse Program & assurance of compliance with Federal testing & program requirements o FTA Drug -Free Workplace o FTA Drug and Alcohol Program o City of Greeley General Employees Post Accident Flowchart o City of Greeley Employee Drug and Alcohol Testing Policy and Procedure for General Employees o Post -Accident Individual Test Summary o City of Greeley, Transit Division (The Bus/Equip Mamt) Post Accident flowchart o City of Greeley Employee Drug and Alcohol Testing Policy and Procedures for Employees covered under FTA • Statement assuring compliance with Equal Employment Opportunity Act o City of Greeley Employee Handbook, Article IV, General Employment Policies, Equal Employment Opportunity and Reasonable Accommodation, as adopted by City ordinance • Statement assuring compliance with Title VI of the Civil Rights Act of 1964 o Appendix A Urban Mass Transportation Administration Civil Rights Assurance o Appendix B Department of Transportation Title VI Assurance o List of Active Lawsuits or Complaints Alleging Discrimination on the Basis of Race, Color or National Origin With Respect to Transit Services or Other Transit Benefits • Documentation of all Federal, State & Local Licenses and Certificates necessary for the operation of public transportation vehicles and service o Designation as recipient of UMTA Section 5 Capital and Operating Assistance o City of Greeley, Colorado Resolution Authorizing the Filing of All Applications with the Department of Transportation, United States of America, for Planning, Capital, Training, Demonstration and/or Operating Assistance Grants Under the Urban Mass Transportation Act of 1964, as amended • Certification on Restrictions on Lobbying/Disclosure of Lobbying Activities • Certificate Regarding Disbarment, Suspension, and Other Ineligibility and Voluntary Exclusion • An Affirmation of the Applicant's Attorney • FTA DBE Goal for FFY2008 Proposer's Reference Form Letters of recommendation from City of Evans & the University of Northern Colorado 42 X US Department of Transportation Federal Transit Administration Mr Brad Patterson Transit Services Manager City of Greeley 1200 A Street Greeley, CO 80631 Dear Mr Patterson REGION VIII Colorado Montana North Dakota South Dakota Utah and Wyoming 12300 West Dakota Avenue Suite 310 Lakewood Colorado $0228 720-963-3300 (voice) 720-963-3333 (fax) May 24, 2007 Re FY 2007 Tnenmal Review Final Report This final report completes the Federal Transit Administration's (FTA) triennial review of the City of Greeley as required by Chapter 53 of Title 49 United States Code, Section 5307 Although less exacting than an audit, the triennial review is the FTA's assessment of grantee compliance with Federal requirements determined by the examination of grant management practices and program implementation At the time of the site visit, the City of Greeley was not deficient with Federal requirements in all 23 review areas Congratulationsl I I This is quite an achievement, and is almost impossible to attam We want to thank everyone for all of your hard work in preparation for this review, and the cooperation of everyone we met with, in conjunction with this trienmal review Enclosure cc John Lee Sincerely, Debi Duggan for Terry Rosapep Acting, Regional Administrator FINAL REPORT FY2007 TRIENNIAL REVIEW of the City of Greeley, Colorado Recipient ID 1143 Desk Review March 7, 2007 Site Visit May 10-11, 2007 June 2007 Prepared for the Federal Transit Administration Region VIH Denver, Colorado by Milligan & Company, LLC 105 North 22°d Street Philadelphia PA 19103 V V1 VII Table of Contents I TRIENNIAL- REVIEW BACKGROUND 1 !I REVIEW PROCESS III DESCRIPTION OF THE GRANTEE 2 IV RESULTS OF THE REVIEW 3 1 Legal 3 2 Financial 3 3 Technical 4 4 Satisfactory Continuing Control 4 5 Maintenance4 6 Procurement 4 7 Disadvantaged Business Enterprise (DBE) 5 8 Buy America 5 9 Suspension/Debarment 5 10 Lobbying 11 Planning/Program of Projects 6 12 Title VI 6 13 Public Comment Process for Fare and Service Changes 6 14 Half Fare 6 15 ADA 7 16 Charter Bus 7 17 School Bus 7 18 National Transit Database (NTD) 7 19 Safety and Security 8 20 Drug -Free Workplace 8 21 Drug and Alcohol Program 8 22 Equal Employment EQ p yment Opportunity (EEO) 9 23 ITS Architecture 9 SUMMARY OF FINDINGS AND CORRECTIVE ACTIONS 10 TRANSIT SECURITY EXPENDITURES I 1 ATTENDEES 12 L TRIENNIAL REVIEW BACKGROUND The United States Code, chapter 53 of title 49, requires the Federal Transit Administration (FTA) of the United States Department of Transportation (USDOT) to perform reviews and evaluations of Urbanized Area Formula Grant activities at least every three years Thus requirement is contained in 49 U S C 5307(1) (2) At least once every three years, the Secretary shall review and evaluate completely the performance of a recipient in carrying out the recipient's Program, specifically refeinng to compliance with statutory and administrative requirements and the extent to which actual program activities are consistent with the activities proposed under subsection (d) of this section and the planning process required under sections 5303-5306 of this title (3) The Secretary may take appropriate action consistent with the review audit and evaluation under this subsection, including making an appropriate adjustment in the amount of a grant or withdrawmg the grant The Triennial Review includes a review of the grantee's compliance in 23 areas The basic requirements for each of these areas are summarized below Thus report presents the findings from the Triennial Review of the City of Greeley, Colorado This review was performed in accordance with FTA procedures (published in FTA Order 9010 iB, April 5, 1993) and included preliminary reviews of documents on file at the Region VIR Office in Denver, Colorado and on -site discussions and review of the procedures, Practices, and records of the City as deemed necessary The review concentrated primarily on procedures and practices employed during the past three years, however, coverage was extended to earlier periods as needed to assess the policies in place and the management of grants During the visit, administrative and statutory requirements were discussed, documents were reviewed, and facilities were toured Specific documents examined during the Triennial Review are available in FTA s and the City's files M REVIEW PROCESS The desk review was conducted in the Region Vlll Office on March 7, 2007 Following the desk review, an agenda package was sent to the City advising it of the site visit and indicating additional information that would be needed and issues that would be discussed The site visit to the City occurred on May 10-11, 2007 The individuals participating in the review are listed in Section VII of this report At the entrance conference, the purpose of the Triennial Review and the review process were discussed During the site visit, urbanized area formula grant program administrative and statutory requirements were discussed and documents were reviewed The City's transit facilities were toured to provide an overview of activities related to FTA-funded projects A sample of FTA-funded vehicles was inspected during the site visit On completion of the review, an exit conference was held with City staff to discuss the results of the review This information is summarized in the table in Section V of this report A draft copy of this report was provided to the City at the exit conference III DESCRIPTION OF THE GRANTEE The City of Greeley has provided public transportation services since 1960 Currently, service is provided to the City of Greeley and the City of Evans The service area population is 105,195 The City's transit service is operated by the Transit Services Division of the Public Works Department under the moniker "The Bus " Transit Services operates from a single mamtenance and administration facility in Greeley The fixed -route network of seven routes operates weekdays 5 05 a.m to 8 15 p in and Saturdays 8 50 a In to 6 25 p m. ADA complementary paratransit service operates the same days and hours as the fixed -route network General public demand -response service operates evenings until 9 00 p in Mondays through Thursdays and until 10 00 p in Fridays and Saturdays, Sunday service operates from 6 30 a m to 2 30 p in The basic adult fare for fixed -route service is $1 00 A reduced fare of $ 50 is offered to senior citizens, persons with disabihhes, Medicare cardholders, and youths (ages 5-18) during all hours of operation. Youth fares drop to $0 10 during the summer Children four years and under ride free The fare for all ADA complementary paratransit and demand -response service is $2 00 Transit Services operates a fleet of 14 25- and 30-foot transit coaches in fixed -route service The current peak requirement is for ten coaches Transit Services also operates a fleet of nine vans In ADA complementary paratransit and demand -response service The current peak requirement is for seven vans The City's National Transit Database Report for FY2006 provided the following financial and operating statistics for its fixed -route and paratransit service Ft7t`ed4ko tte P��eW0,d �tss�tse kOper;atmg ssengers 453,6991 34,043 urs 30,201 16,155 xpenses $1,699,889 $809,538 2 Over the past three years, Transit Services has undertaken a number of projects It replaced five paratransit vans, rebuilt engines and transmissions on two fixed -route buses, installed new destination signs on six fixed -route buses (two Gilligs and four Bluebirds), installed new two-way radios with emergency notification on the entire fixed -route and paratransit fleet, installed a new base station in Dispatch, and added 16 bus shelters In 2005, Transit Services added service hours to fixed -route, ADA complementary paratransit, and demand -response service and implemented new Sunday service In 2006, 'The Bus Strategic Plan' was completed The plan is a strategic and operational plan that will guide the system in the next five -to -ten years Currently, the City is working on velncle procurements to replace two fixed -route buses and one paratransit van in accordance with its vehicle replacement plan The North Front Range Metropolitan Planning Organization (NFRMPO) will be preparing a request for proposals for regional bus service between the cities of Greeley and Loveland The City of Greeley will submit a proposal for this project The NFRWO is also looking to form a Regional Transportation Authority that would include the City of Greeley As funding becomes available, preferred short-range and long-range alternatives for service expansion referenced in "The Bus Strategic Plan" may be implemented IV RESULTS OF THE REVIEW The Triennial Review focused on the City's compliance in 23 areas This section provides a discussion of the basic requirements and findings in each area No deficiencies were found with the FTA requirements in any of the areas Legal Basic Rmirement The grantee must be eligible and authorized under state and local law to request, receive, and dispense FTA funds and to execute and administer FTA funded projects The authority to take all necessary action and responsibility on behalf of the grantee must be properly delegated and executed Fmdln During this Triennial Review of the City, no deficiencies were found with the FTA requirements for legal 2 Financial Basic Requirement The grantee must demonstrate the ability to match and manage FTA grant funds, to cover cost overruns, to cover operating deficits through long -tern stable and reliable sources of revenue, to maintain and operate federally funded facilities and equipment and Why Greeley -Evans Transit?G.ET. Organization In Place: — Experienced & Safe Drivers — Dispatching Capabilities in Place — Back -Up Vehicles Ready to Roll — Local Vehicle Maintenance Facilities — Responsive & Responsible Management Team — Reporting Capabilities • Fixed Route Experience • Excellent Safety Record • 100% Committed to making this Route Successful! Why Greeley -Evans Transit?G.ET. • Local Presence: —JARC Grant —Actively Participated in Project Development — Member of NFRMPO — Ease of Start -Up — Supporting Northern Colorado Regional Transit Initiative — Serving Greeley Citizens to Access Jobs We are ready to GET Greeley & Loveland Connftte ! 3 to conduct an annual independent organization -wide audit in accordance with the provisions of OMB C A-133 Findings During this Triennial Review of the City, no deficiencies were found with the FTA requirements for financial Technical Basic Requirement The grantee must be able to implement the Urbanized Area Formula Grant Program of Projects in accordance with the grant application, Master Agreement, and all applicable laws and regulations using sound management practices En admgs During this Triennial Review of the City, no deficiencies were found with the FTA requirements for technical 4 Satisfactory Continuing Control Basic Requirement The grantee must main am control over real property, facilities and equipment and ensure that they are used in transit service Findings During this Triennial Review of the City, no deficiencies were found with the FTA requirements for satisfactory continuing control 5 Mamtenance Basic Requirement The grantee must keep federally funded equipment and facilities in good operating order Fmdmg s During this Triennial Review of the City, no deficiencies were found with the FTA requirements for maintenance 6 Procurement Basic Requirement FTA grantees will use their own procurement procedures that reflect applicable state and local laws and regulations, provided that the process ensures competitive procurement and that the procedures conform to applicable federal law including 49 CFR Part 18 specifically Section 18 36 and FTA C 4220 hE, "Third Party Contracting Requirements " Grantees will maintain a contract administration system that ensures that contractors perform in accordance with terns, conditions, and specifications of their contracts or purchase orders Findings During this Triennial Review of the City no deficiencies were found with the FTA requirements for procurement 4 Disadvantaged Business Enterprise (DBE) Basic Requirement The grantee must comply with the policy of USDOT that DBEs, as defined in 49 CFR Part 26, are ensured nondiscrimination in the award and administration of USDOT-assisted contracts Grantees also must create a level playing field on which DBEs can compete fairly for USDOT-assisted contracts, ensure that only firms that fully meet eligibility standards are permitted to participate as DBEs, help remove barriers to the participation of DBEs, and assist the development of firms that can compete successfully in the marketplace outside the DBE program Fmdmas During this Triennial Review of the City, no deficiencies were found with USDOT requirements for DBE 8 Buv Amenca Basic Requirement Per Buy America law, federal funds may not be obligated unless steel, ion, and manufactured products used in FTA-funded projects are produced in the United States unless FTA has granted a waiver, or the product is subject to a general waiver Rolling stock must have a 60 percent domestic content and final assembly must take place in the United States Fmdings During this Triennial Review of the City, no deficiencies were found with the FTA requirements for Buy America. 9 Suspension/Debarment Basic Rea u+u ment To prevent fraud, waste, and abuse in federal transactions, persons or entities which by defined events or behavior, potentially threaten the integrity of federally administered programs are excluded from participating in FTA-assisted programs FTA grantees are required to ensure to the best of their knowledge and belief that none of the grantee's "principals" (as defined in the governing regulation 49 CFR Part 29), subrecipients, and third - party contractors and subcontractors is debarred, suspended, mehgible or voluntarily excluded from participation in federally assisted transactions Grantees are required to review the Excluded Parties Listing System (http //epls amet gov/) before entering into any third party contracts Findings During this Triennial Review of the City, no deficiencies were found with the FTA requirements for suspension/debarment 10 Lobbvme Banc Recuirement Recipients of federal grants and contracts exceeding $100,000 must certify compliance with Restrictions on Lobbying before they can receive funds In addition, grantees are required to impose the lobbying restriction provisions on their contractors Fin s During this Triennial Review of the City, no deficiencies were found with the FTA requirements for lobbying 11 Planume/Program of Proiects Basic Requirement The grantee must participate in the transportation planning process in accordance with FTA requirements, Metropolitan Statewide Planning Final Rule and Management Systems Interim Final Rule (Transportation Planning Regulations MR]), as revised Fmdm s During this Triennial Review of the City, no deficiencies were found with the FTA requirements for plamung/POP 12 Title VI Basic Requiremen The grantee must ensure that no person in the United States shall, on the ground of race, color, or national origin, be excluded from participating in, or denied the benefits of, or be subject to discrimination under any program or activity receiving federal financial assistance The grantee must ensure that federally supported transit service and related benefits are distributed in an equitable manner Fmdmgs During this Triennial Review of the City, no deficiencies were found with the FTA requirements for Title VI 13 Public Comment Process for Fare and Service Chan es Basic RMIATKment The grantee must have a locally developed process to solicit and consider public comment before raising a fare or carrying out a major reduction of transportation Findings During this Triennial Review of the City, no deficiencies were found with the FTA requirements for public comment process for fare and service changes 14 Half Fare Basic R utrement Grantees must ensure that elderly persons and persons with disabthties, or an individual presenting a Medicare card, will be charged during non -peak hours for transportation using or involving a facility of equipment of a project financed under Section 5307 not more than 50 percent of the peak hour fare Findin During this Triennial Review of the City, no deficiencies were found with the FTA requirements for half fare 15 ADA Basic &4uirement Titles 11 and III of the Americans with Disabilities Act of 1990 provide that no entity shall discriminate against an individual with a disability in connection with the provision of transportation service The law sets forth specific requirements for vehicle and facility accessibility and the provision of complementary paratransit service Findines During this Triennial Review of the City, no deficiencies were found with the FTA requirements for ADA 16 Charter Bus Basic Requirement Grantees are prohibited from using federally funded equipment and facilities to provide charter service except on an incidental basis and when one or more of applicable exceptions for urban areas set forth in the charter service regulation at 49 CFR 604 9 (b) applies Fin din s During this Tnemnal Review of the City, no deficiencies were found with the FTA requirements for charter bus 17 School Bus Basic Requirement Grantees are prohibited from providing exclusive school bus service unless the grantee qualifies under specified exceptions In no case can federally funded equipment or facilities be used Findings During this Triennial Review of the City, no deficiencies were found with the FTA requirements for school bus 18 National Transit Database (NTD) Basic Requirement The grantee must collect, record and report financial and non- financial data in accordance with the Uniform System of Accounts (USOA) and updated with the Natronal Transit Database (NTD) Reporting Manual as required by 49 USC 5335(a) 7 Findings During this Triennial Review of the City, no deficiencies were found with the FTA requirements for National Transit Database 19 Safety and Secunty Basic Requirement Any recipient of Urbanized Area Formula Grant Program funds must annually certify that it is spending one percent of such funds for transit security projects or that such expenditures for security systems are not necessary Under the safety authority provisions in the federal transit laws, the Secretary has the authority to investigate the operations of the grantee for any conditions that appear to create a serious hazard of death or mlury especially to patrons of the transit service However, FTA has no specific requirements for transit safety States are required to oversee the safety of rail fixed guideway systems through a designated oversight agency Under security, FTA has adopters the `Top 20 Security Program Action Items for Transit Agencies " The action items are measures recommended by FTA for immediate consideration and unplementation by transit agencies to improve both security and emergency preparedness El—ndings A summary of the City's expenditures of Section 5307 funds for security projects is provided in Section VI of this report During this Triennial Review of the City, no deficiencies were found with the FTA requirements for safety and security and no advisory comments were made 20 Druz -Free Workplace Basic Requirement Grantees are required to maintain a drug -free workplace for all employees and to have an ongoing drug -free awareness program Findings During this Triennial Review of the City, no deficiencies were found with the FTA requirements for drug -free workplace 21 Drue and Alcohol Program Basic Requirement Grantees receiving FTA funds under Capital Chant, Urbanized Area Formula Grant, or Non -Urbanized Area Formula Grant Programs must have a drug and alcohol testing program in place for all safety -sensitive employees Fmdmes During this Tnemnal Review of the City, no deficiencies were found with the FTA requirements for the drug and alcohol program W 22 Egual Employment Opp la ntty tEM Basic Requsement The grantee must ensure that no person in the United States shall, on the ground of race color creed, national origin, sex, age, or disability be excluded from Participating in, denied the benefits of, or be subject to discrimination in employment under any protect, program or activity receiving federal financial assistance from the federal transit laws Fmdmes During this Triennial Review of the City, no deficiencies were found with the FTA requirements for EEO 23 Ti'S Architecture Basic Requirement Intelligent Transportation Systems (ITS) projects funded by the Highway Trust Fund and the Mass Transit Account must conform to the National ITS Arclutecture, as well as to U S Department of Transportation (DOT) adopted ITS standards Fin s During this Triennial Review of the City, no deficiencies were found with the FTA requirements for ITS architecture W V SUMMARY OF FINDINGS AND CORRECTIVE ACTIONS Review Arta D cy Cormfive A° oo "W l�,�sl#��tts 04ft �t►sesl 1 ND 2 Finaamal ND 3 Technical ND 4 Satisfactory Continuing Control ND 5 Maintenance ND 6 Procurement ND 7 Disadvantaged Business Enterprise ND S Buy America ND 9 Suspension/ Debarment ND 10 Lobbying ND I Plam=g/POP ND 12 Tide VI ND 13 Public Comment for Tare and Service Changes ND 14 Half Fare ND 15 ADA ND 16 Charter Bus ND 17 School Bus ND 18 Nationd Transit Database ND 19 Safety and Security ND 20 Thug Free Workplace ND 21 Drug and Alcohol Program 22 Pyual ND ND Employment OPPortunity 23 ITS Architecture ND Fmdmgs ND = No Deficiencies D = Deficient, AC = Advisory Comment NA = Not Apphcablc, NR = Not Reviewed 10 VL TRANSIT SECURITY EXPENDITURES Does the grantee expend one percent or more of its Section 5307 Urbanized Area Formula Grant funds for transit secunty9 Yes_ No X If no, why does the grantee consider such expenditure unnecessary (check all that apply) X No deficiency found from a threat and vulnerability assessment X FTA Top 20 Security Action Items met or exceeded X Other Used 5309 funds for secunty ororeots d h x b Total amount of 5307 Funds expended $1 437468 Amount of 5307 Furx6 expended on seamy $56 942 Percent of 5307 Funds expended on seamy 3 9 % InfrastrudurdCapdal Improvement Security Projects 1.10h% Fencing & Penmueter Control CCTV and Suwlk rice Technology I — Canmuavcabons systems Security Planning* Drills & Tabletop ExerasW Employee Swun(y, TrarurV Other Sec nty-Related Irfi�hoolure & Capital improvements (please list) 16 bus sheitars $56,942 $1343184 $0 nip $1 334 227 OpenbnylPersonnei Expenditures (can only be used by agames in areas wdh populations UNDER 200,00o) Contracted Seounty Fom In-house Seounty Force Other Seaaity Related Operafing Expenditures (please list) solo procedures aefetv and gwLkinc indents. NIMS treining $0 00% $1472 • SAFETEA-LU amended the definition of a capital project to include projects to refine and develop security and emergency response plans the conduct of emergency response dnils with public transportation agencies and local first response agencies and security training for public transportation employees 11 VIL ATTENDEES Nestrte Titde/Organ� u�t }�o� 1!Vur�er e-mail address Grantee Anderson, Tammi Admimstratrvc 970-350-9376 tamuu andcrson@grccicygov coin S tahst Van Asselt, Steven Purchasing 970-350-9870 steven vanasselt@greeleygov coin Barley Maroc Haman Resources 970-350-9713 marcr badey@greeleygov coin Annlvg Bauer Rraai Bernal, Lon -• +r�o�aa Adinunstt ve �av-»v-`JIJi 970 350-9282 I braa t Coin Ion bernal@greeleygov coin S talts Clark, DO11 Risk 970.350 9850 c 1 Fo a Mark Pohce Officer 970-350-9659 ov corn mark fo 1 ov coin Gam, Adela Purchasing 970-350-9326 adehn gain(afgrceleygov coin Hoffman, John ShOP Foreman 1 970-350-9378 -Icygoy John Transit Operations 970-350-9280 coin John lee@greeleygov coin Pattcrso Brad 4 Transit Services - - 970-350-9751 "` aaTava Vv Win brad pattcrson@grocicygov coin r Peterson, Brooke Accounting 970-350-9738 brooke peterson@greeleygov coin Tc chmcian Pickett, Jerry Streets 970-350-9336 Jerry prckett@greelegov coin Su Rupp, Eric Facthhes 970-539-6228 eric rupp@greeleygov oorn MEMO—Ment Russai, Tom FTA Fleet Manager 970-350-9375 1 tom russcil(a).grecleveov, coin Duggan, Debt Transportation 720-963-3314 debr duggan@dot gov Programs .9nm.mIjst Streff, Sandi Admmnshative .. 720-963-3322 sands streff@dot gov Wagner Dan Reviewer, "!n 703-532-7629 dwaguer@mdhgancpa coin 12 PUBLIC WORKS DEPARTMENT JOB DESCRIPTION Revised December 2007 JOB TITLE/DIVISION Transit Operations Superintendent/Transit IMMEDIATE SUPERVISOR Transit Services Manager JOB DESCRIPTION (Summary) Directs transit operations to achieve goals within the budgeted resources Reviews the daily operations with dispatchers and supervisors Directly supervises the Route Supervisors Administrative Specialist 'ind Dispitchers Responsible for recruiting hiring training and evaluating supervisors and other staff Administers and entoices ill applicable rules and regulations recommends rewards and discipline of employees Resolves maloi sei vict ind operational problems Updates triennial files grant files and procurement files Reviews and signs time c u cis Ensures conformance with Federal Transit Administration Master Grant Agreement and grant administration requirements REQUIRED EXPERIENCED/SKILLS • Knowledge of transit services in an urban setting business principles and transpot ration systuns principles • Bachelor s degree from an accredited 4 year college with emphasis in business management publ is administration or transportation planning • Four years experience in transit services with three years experience in supervision • Knowledge of budgeting grants and project planning • Ability to do capital budgeting and cost/benefit analysis Understanding of funding sources foi trvnit including preparation of grant applications and contracts • Communicate effectively and in writing with employees consultants other governmental agency representatives City officials and the general public • Knowledge of governmental regulations relating to transit services • A valid Colorado Commercial Driver s License a good driving record and skills in operating Cm buses • Knowledge of the MPO and state transportation planning processes ESSENTIAL FUNCTIONS Ability to • Communicate effectively with Department Head employees geneial public regulatory agencies ind policy making bodies • Supervises trams and evaluates employees • Work effectively with the public and advisory groups • Solve complex problems involving service delivery funding coordinating alternative analysis pi ioi itizmg projects etc • Knowledge of City and FTA policies and regulations as they relate to preparing specifications scope of services contracts and documentation • Coordinate transit operations with vehicle maintenance operations • Monitor contracts and insure payment to the City • Oversee transit operations and develop administer and analyze planning studies and marketing sw veys • Prepare National Transit database reports and Federal Transit Administration grant reports and drawdown requests • Review and sign time cards Greeley -Evans Transit Mission Statement To value our customers by providing safe and efficient transportation services in a friendly manner. Our team serves with pride, dignity and respect. Vision Statement To enhance the quality of life by providing safe, reliable public transit and commuter choices, while expanding accessibility and mobility, based on community support. Greeley -Evans Transit M Our Values Safety * Reliability * Customer Service * Respect * Responsibility we Male Safety Our ;fl Customer Service Priority by: • Always being safety conscious. • Providing safe and secure working conditions. • Addressing customer and driver concerns regarding vehicles. • Maintaining top-notch maintenance practices. • Provide training to all employees on Defensive Driving. • Coordinating a Safe Driver Program that is pro -active in helping to prevent collusions and in uWies through training and recognition of excellent driving sldlls. is program rewards drivers who practice Safety First with defensive driving and careful attention to those around them. C! Transit Operations Superintendent Transit Page 2 WORK ENVIRONMENT Normal work hours are Monday through Friday 8 00 a in to 4 30 p in Must be able to respond to incidents and emergencies when on call Some exposure to vehicle fumes odors and dust due to proximity to maintenancc shop and vehicle storage area Occasionally works in outside weather conditions near moving mechanical parts vid is exposed to wet and/or humid conditions fumes or airborne particles toxic or caustic chemicals Noise levels in the work environment are quiet to moderate I PHYSICAL REQUIREMENTS This is a safety sensitive position and random drug testing is required May need to drive a transit revenue vehicle or other vehicles which requires completing a DOT physical Most work is performed in an office setting Hand eye coordination is necessary to operate computers and various pieces of office equipment Occasionally required to stand walk, use hands to finger feel to operate objects tools or controls and reach with hands and arms May have to lift or move up to 25 pounds Updated Dec 2007 Lee Clw H/msword/personnel/jobdescnpnonsiTrmsn CCC C C Akk Community Transportation Association of America Certifies that 7okn P. Gee Has successfully met the requirements as a Certified Communit T nsit Manager valid January 2006 through Janu 2009 /% �l PN 7K, John McBeth Dale J Marsi , CCTM President Executive Director 11jaw US Department of Transportation Federal Transit Administration FEDERAL TRANSIT ADMINISTRATION Certificate of Completion Yohn Lee Triennial Review Workshop April 16-17, 2007 Denver, CO �Ua�.lGicc.glcfn� 4 - Lee Waddleton Regional Administrator Region VIH Certificate of Training Awarded to In recognition for the completion of the U.S. Department of Homeland Security - FEMA Course National Incident Management System (NIMS), An Introduction IS 700 Presented by Union Colony Fire/Rescue Authority on July 25, 2006 Instructor dtMiyf /UNION g // COLo1�Y "`Gxn sty pRE REiWE Greel¢y CO �qodttmpllt of �i r o� Trangportation *afetp Inaltute Terfifirate John P. Lee HAS ATTENDED THE FEDERAL TRANSIT ADMINISTRATION'S COURSE IN EFFECTIVELY MANAGING TRANSIT EMERGENCIES Conducted at Greeley, CO November 7-10, 2005 -ckt4---.- 0" C4� Michael 1E Nolan, Division Manager Frank B Tupper, Director PUBLIC WORKS DEPARTMENT JOB DESCRIPTION Revised December 2007 JOB TITLE/DIVISION Route Supervisor/Transit IMMEDIATE SUPERVISOR Transit Operations Super mtuident JOB DESCRIPTION (Summary) The Route Supervisor works under the direct supervision of the Transit Operations Supermtcndent Ind L\c i ix direct supervision over bus driver staff Position requires demonstrated winten and verbal conumumcwon .I illy problem solving and conflict resolution skills and a demonstrated ability to plan organize and umplenicnt di ivei training programs Requires average knowledge of math and computer skills or ability to lev it mcludin, d it ib-ise management spreadsheet applications and word processing software Some driving of transit buses Ind otlm vehicles required Drug and alcohol screen required REQUIRED EXPERIENCED/SKILLS • High school graduate with one to three (1 —�) years experience in tansit operations of i it mspoi i i rim related field desirable • Supervisory experience required • Skill in operation of transit buses desirable • Valid Colorado Commercial Driver s License of the ability to obtain one pi ioi to employ muu • Ability to communicate effectively and in writme with employees City officials ind the _uiu it hlie ESSENTIAL FUNCTIONS Ability to • Prepare drivel work schedules • Prepare driver performance evaluations • Reconcile driver time cards • Work with maintenance staff to evaluate vehicle readiness and route designations • Handle customer complaints and concerns • Work with internal divisions and external contractors on operational issues • Handle driver concerns • Do pass sales and reconcile pass sales with distribution centers • Work on new bus procurements • Work in the dispatch office • Oversee driver training and safety operations • Design and implement new routes • Keep accurate records for Federal Motor Carrier Safety Regulations • Know basic administrative duties • Drive transit buses on occasion WORK ENVIRONMENT Normal work hours are 8 hour shifts Monday thr ugh Friday bet, -en 6 00 a in and 5 00 p in Must i espond to emergencies during transit operational hours Some exposure to vehicle fumes odors and dust due to proximity to maintenance shop and vehicle storage area Occasionally works in outside weather conditions neat movm, mechanical parts and is exposed to wet and/or humid conditions fumes or airborne particles toxic of caustic. chemicals Noise levels in the work environment are quiet to moderate Route Supervisor Transit Page 2 PHYSICAL REQUIREMENTS This is a safety sensitive position and random drug testing is required May need to drive a transit revenue vehicle or other vehicles which requires completing a DOT physical Most work is performed in an office setunt_, Hand eye coordination is necessary to operate computers and various pieces of office equipment Occasionally i equired to stand walk use hands to finger feel to operate objects tools or controls and reach with hands and arms Must be able to respond on site to incidents and emergencies May have to lift or move up to 25 pounds Updated Dec 2007 Bauer/Craggy Cl" H/msword/personnel/lobdiscnpnons/Transit ,.%rcial Driver's License (CDL) dMINIJ I p ��� � �ep�rtment of a �r�n$�orfatr o# Tran5portatiutt *af etp lm;tftutt (fertifirate BRADLEY DEAN BAUER has successfully completed the Federal Transit Administration's Course in Transit System Safety Conducted at Denver, CO Continuing Education Units 14 May 7-8, 2001 Ja s T Lopez, Acting Division Manager Frank B Tupper, Director, TSI .�•�Y��ctment of �ra4$�or��tr' aGran-5portation *af etp jinotitute (ferfiffirate Bradley D. Bauer HAS SUCCESSFULLY COMPLETED THE FEDERAL TRANSIT ADMINISTRATION'S COURSE IN EFFECTIVELY MANAGING TRANSIT EMERGENCIES Conducted at Greeley, CO November 7-10, 2005 (MI, Cf ��4 eacq�w� Michael 9 Nolan, Division Manager Frank E Tupper, Di a for Project Management G:ET. • Brad Patterson, CCTM, Project Manager — Over 20 years of successful project management experience in transit, transportation, non -profits and retail. — Lead development & implementation of COLT (City of Loveland Transit) fixed route system including FoxTrot link. • John Lee, CCTM, Operations Superintendent — 24 years of transit operations & grant management experience. — Led effort achieving 2007 FTA Triennial Review perfect score — 2'd ever in FTA Region VIIII • Tom Russell, Equipment Maintenance Manager — 23 years of municipal fleet maintenance & operations experience. We Have The Organization In Place! GREELEY-EVANS TRANSIT ORGANIZATIONAL CHART M anar�ei I o0 oza I r so - Bvs 5 , Buc p 5 No Text No Text Certificate of Training Awarded to In recognition for the completion of the U S Department of Homeland Security - FEMA Course Introduction to the Incident Command System ICS 100 Presented by Union Colony Fire/Rescue Authority on August 23, 2006 Instructor �� aj,•�� SUNIO�Njs�l COja,.1 FlRE RE8CUE Greeley CO Certificate of Training Awarded to In recognition for the completion of the U.S. Department of Homeland Security - FEMA Course National Incident Management System (NIMS), An Introduction IS 700 Presented by Union Colony Fire/Rescue Authority on July 25, 2006 Instructor E.N1'y � UNION P A Cola GND SEA p�. � . Greeley CO Certi, ' e 4' .t e Ot Amencan Heart Association v Has successfully complete the BLS Science Update for �eican t Hieart Association Instru S. ' 5 May 3, 2006 Date Completed 4 S l� u 4 t Regional Faculty - TC Coordinator Pl/ K 0177 No Text .�•�Y��rtment of c�r�rn$#orf��r' Tran.5portation *afetp Inaitute (fl'CfififFitP Carrie L. Giggy HAS SUCCESSFULLY COMPLETED THE FEDERAL TRANSIT ADMINISTRATION'S COURSE IN EFFECTIVELY MANAGING TRANSIT EMERGENCIES Conducted at Greeley, CO November 7-10, 2005 O9q c Michael 11 Nolan, Division Manager Frank B Tupper, Di •e for US Department of Transportation Federal Transit Admmvstrahon FEDERAL TRANSIT ADMINISTRATION Certificate of Completion L c, Triennial Review Workshop April 10-113,2006 Denver, CO Y Lee Waddleton Regional Administrator Region VIH Certificate of Training Awarded to In recognition for the completion of the U S. Department of Homeland Security - FEMA Course National Incident Management System (NIMS), An Introduction IS 700 Presented by Union Colony Fire/Rescue Authority on July 25, 2006 Instructor I&.r4 ,.xF E GND S% UNION COLONY RRE RESCUE Greeley CO PUBLIC WORKS DEPARTMENT JOB DESCRIPTION Revised December 2007 JOB TITLE/DIVISION IMMEDIATE SUPERVISOR JOB DESCRIPTION (Summary) Bus Driver/ Transit Route Supervisor Responsible for transporting passengers along a fixed route and for operating paratransit service in the City of Greeley and Evans in a safe efficient and professional manner The driver performs pre and post trip safety and operation checks to ensure the safe and efficient operations of the coach or van and assists passengers in need of information and/or assistance REQUIRED EXPERIENCED/SKILLS • Possess or ability to possess CDL Class B P2 Colorado driver s license within two weeks of d ite of hire • Excellent driving record • Previous bus driving experience desirable • 19 years of age or older ESSENTIAL FUNCTIONS Ability to • Assist passengers in wheelchairs getting on and off vehicles • Work effectively with the public and sensitivity to various disabilities i e vision hearma physic it impairments • Read gauges operate controls pedals levers and switches found on buses and vans • Work evenings weekends holidays and split shifts • Safely drive and operate buses and vans • Follow instructions both orally and in writing • Complete daily forms and periodically complete surveys • Perform routine custodial maintenance of bus shelters and of transit facility • Work both independently and with others • Report any changes in the mechanical condition of the vehicle while in service • Lift up to 40 pounds • Provide excellent customer service to the general public and co woi kern • Handle emergency situations related to weather accidents injuries of detours • Be punctual to work assignments and follow attendance and leave policies WORK ENVIRONMENT Work primarily performed inside buses of vans while in operation Will drive vehicle in all w uhU Lunmii ,n, Exposure to seasonal weather conditions when assisting passengers and performing custodial ivamtUo HILL )I bus shelters Local travel on a daily basis Possibility of muscle strains from physically moving passen_ei s on end oil buses or vans Will remain in a sitting position for extended periods of time Constant contact with the ININ IL in person Fast paced stressful environment with frequent interruptions It will also involve e\posw L to �LhiL iL Ind traffic noises and vibrations as well as associated fumes gases odors and dust % 2008 Cost of Service G.E. . Based on 1 Full Year: 7,600 Hours @ $56.60 = $ 429,377 Less Estimated Revenue = - 35,190 Net Cost to NFRMPO = $ 394,187 Note: Initial annual net cost of service was proiecfied to be $373 0�; estimated revenue reduced to 33% paying ffaress and 66 utilizing transfers from COLT & GEr. Items to Consider: G.E. . • Fuel Costs • Capital investments by NFRMPO: — Radios — Fareboxes & counters — Bicycle Racks — Bus Stop Signs • Negotiating Greeley Mall transfer center usage • Advertising and Promotion • Start -Up Date 9 Bus Driver Transit Page 2 PHYSICAL REQUIREMENTS Vision enough to perform functions such as operating buses and vans on city streets while complying with ill traffic regulations Hearing and speech enough to communicate over the two way radio to obtain and clai ify dispatched information Strength enough to push pull and assist passengers in wheelchairs on and off the buses and vvis Ability to lift at least forty pounds Manual dexterity enough to coordinate the movement of limbs simultaneously to operate controls pedals levers and switches on buses and vans Requires the physical and ment2l lbility to operate the required vehicles Must be able to hold a current Department of Transportation Medical Exammu s cei I iliLIte This is a safety sensitive position and random drug testing is required Updated Oct 2004 IT and PT bus drivers Cw H/msword/personnel/iobdescnptions/Transit DR 2489 (07/03) COLORADO DEPARTMENT OF REVENUE MOTOR VEHICLE BUSINESS GROUP DRIVER CONTROL DENVER CO 80261 0016 (303)205 5613 SEARCH FEE $2 20 REQUESTOR RELEASE AND AFFIDAVIT OF INTENDED USE Driver License offices provide only personal driving record Information Records and/or other requests are available at 1881 Pierce St Lakewood CO The Department orthe Departments authorized agent shall deny inspection of any motorvehicle or driver record to any person otherthan a person in interest orafederal state or local government agency carrying out its official functions who has not signed and returned the affidavit of intended use (§42 1 206 §42 3 125 and §24 72 204 C R S )(Driver Privacy Protection Act 18USC 2721) DRIVER INFORMATION ❑ Record/Clearance Letter ❑ Application ❑ Accident Report ❑ Ticket # ❑ Other Name License Number Date of Birth VEHICLE INFORMATION Name Search ` Plate Number Search License Plate Number Vehicle identification Number (VIN) Fee $2 00 ACCIDENT INFORMATION_ Drver Name Date of Accident Accident Location To purchase a record other than your own you must declare your intended use of that record paraphrased below or you must have the signature of the person in interest authorizing you to inspect the record If you are acting as an agent for an authonzed user you must dentify the company or entity on whose behalf you are requesting the record INFORMATION MAY BE USED ONLY FOR THE FOLLOWING APPROVED PERMISSIBLE USE ❑ By a government agency including any court or law enforcement agency performing its functions for an approved purpose under DPPA ❑ By an agency charged with driver/motor vehicle safety or theft including MV product alterations recalls advisories MV performance monitoring MV parts/dealers MV market research orsurveys removal of non owner records from original owner records of MV manufacturers ❑ By a business that will use the information to verify the accuracy of information submitted by individuals for the purposes of preventing fraud pursuing legal remedies against or recovering a debt or security interest ❑ In connection with a civil criminal administrative or arbitral proceeding in any court or before a self requlatory body including process service investigation execution of judgment or pursuant to a court order ❑ In research activities (the information may not be published redisclosed or used to contact the parties) ❑ By an insurer or insurance support agency in connection with claims investigations anti fraud activities rating or underwriting ❑ To provide notice to owners of towed or impounded vehicles ❑ By an employer/agent or insurer of a Commercial Driver License holder ❑ In the operation of private toll facilities ❑ Attached is a written consent of the person whose record is being requested Under penalty of perjury I attest that I shall not obtain resell transfer or use the information in any manner prohibited by law I understand that motor vehicle or driver records that are obtained resold or transferred for purposes prohibited by law may subject me to civil penalties under federal and state law Signature Driver License Number and State �- Date Printed Name Name of Company Represented If your check is returned for insufficient funds or a closed account you may not be issued or renew any type of driver license or identification card until the original check is re Requestor Address deemed and an administrative and short check fee are paid DR 2559 (02/02) COLORADO DEPARTMENT OF REVENUE MOTOR VEHICLE BUSINESS GROUP Mailing Address DRIVER CONTROL DENVER CO 80261 0016 PERMISSION FOR RELEASE OF INDIVIDUAL RECORDS Driver license offices provide only personal driving record information Records and/or other requests are available only at 1881 Pierce St Lakewood CO To be completed and signed by the individual names on the requested record I (please print) hereby authorize the release of my personal information as contained in records maintained by the Colorado Department of Revenue Motor Vehicle Business Group to the requester identified below pursuant to the Driver s Privacy Protection Act (18 USC 2721) and Colorado law (24 72 204 42 1 206 42 3 125 CRS) Signature Date Date of Birth Driver License Number Purpose for which records are released New Hire Volunteer and Annual drivers license review for the City of Greeley Release Records to (name) Drivers License Number State Douglas C Clark 92 041 8141 Colorado Company City of Greeley Address 1000 loth Street City State Zip Code GreeleyCO 80631 Signature of Requester�..cl p Date �..-^^` June 28 2007 APPLICATION FOR EMPLOYMENT G1 CCiev City of Greeley job Information (970)350 9710 G, � I � , Select one way to submit application • via eman to hrCcbgreeleyoov com *or Fax (970)350 9707 *or mad to 1000 10`h Street Greeley CO 80631 It is the policy of the City of Greeley to provide equal employment opportunities for all qualified individuals including those with disabilities The City of Greeley will provide whatever accommodation it deems reasonable to enable such qualified individuals to perform the essential functions of the lob Application must be completed in full Please read the affidavit sign and date the application prior to submitting to the City of Greeley PERSONAL DATA Last Name First Name MI Email Address Street Address City State Zip Preferred Phone Alternate Phone Pay Expected $ What date can you start? Title ofjob(s) for which you are applying 1) 2) How did you hear about this position? Why are you applying for this position? Check type of employment desired ❑Regular Full Time (w/ benefits) ❑ %time or %time (w/ benefits) ❑Seasonal/Hourly Check days available ❑ Monday ❑ Tuesday ❑ Wednesday ❑ Thursday ❑ Friday ❑ Saturday ❑Sunday For which shifts are you available? ❑ Day ❑ Evening/Swing ❑ Nights What hours can you work? Are you legally permitted to work in the United States? ❑ Yes ❑ No Are you over I I (if required for lob) 1] Yes ❑ No Have you ever been employed by the City of Greeley? ❑ Yes ❑ No If YES what Department'? When? If a relative is employed here give name & relationship High School City/State level completed Diploma or GED? ❑ Yes ❑ No College or University How many years attended ? College Major Did you graduate? Dyes ❑ No Degree Earned College or University College Major _ How many years attended Did you graduate? ❑Y s ❑ No Degree Earned RELATED OFFICE EXPERIENCE(SKILLS (Complete if related to the position you are applying for) Typing/Keyboarding ❑ Yes ❑ No WPM I Transcription 'I Yes ] No VVPM Ten Key ❑ Yes ❑ No —1 boriware mease list all computer software programs that you are familiar with Level of Proficiency Product Indicate Proficiency level Product Indicate Proficiency level Dlease list all other office equipment that you can use REFERENCES Include only individuals familiar with your workability DO NOT INCLUDE RELATIVES NAME RELATIONSHIP PHONE t 2 3 WORK HISTORY/EMPLOYMENT RECORD LAST 5 YEARS OR LAST 7 POSITIONS Start with your present position and work backwards through your experiences Please include military service and if you wish volunteer work Please Identify any period of unemployment of six months or more This section must be filled in completely Attach additional sheets if necessary and a resume if you desire Every effort will be made to contact previous employers therefore it is critical that the correct phone numbers are provided This section must be completed, in full, whether a resume is included or not (DO NOT write "see resume') CURRENT or MOST RECENT EMPLOYER of Employer State Zip Code Employment Dates (molyr) To (molyr) Full time Part time Volunteer Salary $ Per _hour _month _year Are you currently working here? ❑Yes ❑ No If yes may we contact? ❑Yes ❑No REASON FOR LEAVING OR WANTING TO LEAVE Name of Employer Address City State Zip Code Telephone Supervisor(s) Employment Dates (molyr) To (mo/yr) Full time Part time Volunteer Salary $ Per _hour _month _year Are you currently working here? ❑Yes ❑ No If yes may we contact? ❑Yes ❑No REASON FOR LEAVING of Employer State Zip Code Employment Dates (mo/yr) To (mo/yr) Full time Part time Volunteer Salary $ Per _hour _month _year Are you currently working here? []Yes ❑ No If yes may we contact? ❑Yes ❑No REASON FOR LEAVING JOB TITLE RESPONSIBILITIES JOB TITLE RESPONSIBILITIES JOB TITLE RESPONSIBILITIES Name of Employer Address City State Zip Code Telephone Supervisors) Employment Dates (mo/yr) To (mo/yr) Full time Part time Volunteer Salary $ Per _hour _month _year Are you currently working here? ❑Yes ❑ No If yes may we contact? ❑Yes ❑No REASON FOR LEAVING JOB TITLE RESPONSIBILITIES Attach additional pages as necessary to provide 5 years of work history information RELATED TECHNICAL KNOWLEDGE/EXPERIENCE/SKILLS (Complete if related to the position you are applying for) Trades/Mechanical ❑Plumbing ❑ Electncal ❑ Automotive []Carpentry ❑ Heavy Equipment ❑ Construction ❑ Welding ❑ Horticulture ❑ Forestry ❑ Drafting ❑ CAD ❑ Asphalt/Paving ❑ Painting ❑Cement Finishinq ❑ Other Equipment/Skills LICENSES AND CERTIFICATIONS Professional/Trade Level Expires Can you speak both Spanish and English? UYes Lj No How well can you speak Spanish? How well can you write In Spanish? for all positrons Bus driver applicants must submit a MVR Driver s License # State Issued Class Expiration Date List all traffic violations or accidents you have had within the past three (3) years Violation/Accident Date Of Occurrence Status/Disposition Violation/Accident Date Of Occurrence Status/Disposition Has your license ever been suspended or revoked? G Yes G No If YES please provide dates of suspension or revocation and explain why this occurred MILITARY INFORMATION Branch of Service Dates of Service Discharge Classification AFFIDAVIT I certify that the answers given by me to the questions statements and work history in this application are true and correct without consequential omissions of any kind I authorize the companies schools or persons named above to give any information regarding my employment character and qualifications I authorize the City of Greeley to conduct a background investigation pertaining to my suitabilityfor employment which may include a criminal history check I hereby release said companies schools or persons to issue any requested information and further release said companies schools or persons from all liability for any damage for issuing this information I understand and agree that any misleading or incorrect statements or omissions may render this application void and if employed could be cause for termination and this employer shall not be liable in any respect for such action or termination A photocopy of this document shall be deemed as an original As an applicant for employment with the City of Greeley I understand that if hired I must comply with the Employee Drug and Alcohol Policy Additionally I agree to submit to a pre employment drug screening test a pre employment physical evaluation andlor a criminal background check if requested or required by the City of Greeley If application is submitted electronically please type in your name This will be considered as your agreement with the above statements You will be asked to sign the application in person at the interview PRINT NAME SIGNATURE DA AFFIRMATIVE ACTION QUESTIONNAIRE Completion of this form is voluntary The following information is to help us comply with government record keeping and reporting in connection with our Affirmative Action responsibilities This form is CONFIDENTIAL and will be detached from your application and will have no bearing upon the process of considering you for employment NAME Social Security # _ Title of lob(s) for which you are applying (please enter title notlob number 1) 2) SEX ❑Male ❑Female RACE (Please check one) ❑ White origins in Europe North Africa or Middle East ❑ Asian origins in Far East Southeast Asia India or Pacific Islands ❑ Black origins in Africa ❑ Hispanic origins in Mexico Puerto Rico Cuba Central or South America ❑ American Indian origins in North America to include Alaska Birth Date Month Day Year PHYSICAL CONDITION VETERAN/U S MILITARY STATUS ❑ Disabled ❑ Not Disabled ❑ Veteran ACTIVE NATIONAL GUARD OR RESERVIST (cherk one) ❑Yes Where did you learn about this position? ❑ City of Greeley Human Resources Office ❑ Newspaper (Please specify) ❑ Friend or Relative ❑ Internet ❑ Other Today s Date ❑Other Governmental Agency (Please specify) ❑Other publication (Please specify) ❑Academy/School/College (Please specify) ❑Job Service Information on this page will not be kept in your applicant file S VPERSONL 1 b P 1 pi 1 w ad City of Greeley New Hire Process for Positions Requiring a Post -Offer and/or Drug and/or Criminal History Screens Revised 06/07 Forms Required Bpripflte(i Hrly Seas Conditional Job Offer This form authorizes the City to proceed with the drug test the X X background check and the ErgoMed evaluation It also informs the applicant under what conditions s/he may be disqualified Background Investigation Notification Form now called DISCLOSURE AND RELEASE AUTHORIZATION This form (one page) notifies the candidate that we will conduct a background investigation and both authorizes the check as well as provides us with the information X X we need to conduct the check Send this to FIR immediately) Results are generally available the next day Ergomed Post -Offer Exam — Call Ergomed 353 9543 x 2 and make appointment Write the date '(selected and time of the applicant s Ergomed appointment A map is included in this form positions) Drug Test Authorization form —The applicant MUST take this form to the drug testing facility X '*(selected within 24 hours of the time you complete the formpositions) Employment Eligibility Verification (formerly 1 9) Make a copy of the documents that you live X X for thisform and attach (driver s license social security card passport etc) Social Security Card The State of Colorado now requires that we verify all Social Security numbers Therefore all employees MUST provide a copy of the social security card X X Permission for Release of Individual Records — this allows us to obtain driver s license records X X Acknowledgment of Employee Drug & Alcohol, Safety Manual/Program, Harassment, No X Weapons, and Ethics Code Policies — Seasonal or hourly employee ONLY aie required to sign DOT Previous Employer Verification Form — this is only for candidates that will be performing safety sensitive work as defined by the DOT (work requires a CDL) Candidate needs to complete X X*" top section sign and return to FIR immediately upon hire This form can be found on COG/E in the Hiring Information and Forms older Authorization for Automatic Deposit attach a voided check No X W 4 form No X ** Ergomed is only required for positions which are physical in nature i e positions in parks trattic streets or any position in which there is risk to the public i e lifeguard Please call x 9710 for clai itication **Drug Testing is required for all benefited position as well as selected positions seasonal/hourly positions Call x 9710 for more information ***For seasonal/hourly safety -sensitive DOT positions the DOT policy and required educational in itenals can be found on COGIE in the Policies folder under Drug & Alcohol DOT FMCSA These MUST be _rvcn to the candidate upon hire Benefited Employees cannot begin work until all iequired pre employment scieens h rve btcn Loinrl1-tLd and the paperwork has been processed Hourly or seasonal employees The designated supervisoi X% ill be notified by phone or email when employees have completed required pre employment scieux CONDITIONAL JOB OFFER This form should be completed and signed by the hiring supervisor and signed by ncL applicanr pi iw io Post Offer Screen Background check and Drug Screen and forwarded to HR Applicant Name Social Security Number Based upon your request for employment a preliminary interview and/or any other selection processes you tie hereby offered employment with the City of Greeley This offer is conditional upon your completing and the City of Greeley verifying the answers on vow ipphc ition for employment and on the additional Medical Inquiry Questionnaire Post offer screen and authorization town to be completed at Ergo med at the time of the Post Offer screen False or intentionally misleading answers to these questions as well as false or misleading answers on your ipplication and/or Job selection components (including interview) may be grounds for rescinding this offer of tei minavn, your employment Failure to comply with the standard process or failure to pass the drug screen if required will be considered a refusal to accept employment and will rescind this Conditional Job Offer Additionally information obtvncd in the background check may cause this offer of employment to be rescinded If the position offered to you requires the operation of City equipment or a vehicle for city business or when ouch operation is an essential function ofthe Job or of a safety sensitive nature the following records will be iwicwed dt iving safety worker s compensation and/or accident records as applicable and unrelated to disability These teem cis will be reviewed on a case by case basis to determine if there is the potential of creating an unsafe situation tot � ou coworkers and the public and may be grounds for rescinding this offer or terminating your employment If during the post offer screen a medical conditional warrants medical attention you will be responsible for ill costs related to said medical attention If this situation occurs you will be required to obtain a medical release so that the screen cin be completed This form will be provided by ErgoMed if needed If a medical release is requited you have seven days from the original date you were offered a position with the City of Greeley to obtain a medical i cleise and complete the screen Refusal of the post offer screen may result in the offer of employment being rescinded or termination of your employment By placement of signature below the applicant hereby authorized release to ErgoMed by any medicif c it piuvidei mental health care or therapy provider of any and all information in the possession of such -i pioviclu I�- udnr,, piev sous worker s compensation uqunes concerning the undersigned applicant This consent to release iniv b� w ithdi two ind revoked at any time upon written notice by the applicant to the employer A copy shall serve is tin of igin it Applicant Date Hiring Supervisor or other City Representative Date Super visor Name Phone Position Title for Prospective Employee DISCLOSURE AND RELEASE AUTHORIZATION In connection with my application for employment or my continued employment (Including contract for services) and as directed by company policy I agree to allow and hereby authorize The City of Greeley to procure and Premier Employment Screening Services to compile a consumer report or Investigative consumer report on me This report may include Information as to my character reputation mode of living criminal history military service education academic credentials qualifications employment history (including job performance experience work habits and reason for termination) personal characteristics credit and indebtedness motor vehicle driving record This report may contain information from various public and private sources including without limitation corporations courts and law enforcement agencies at the federal state or local level courts record repositories credit bureaus departments of motor vehicles past or present employers educational institutions governmental licensing or registration entities the military business or personal references and any other source required to verify information that I have voluntarily supplied I further authorize ongoing procurement of the above mentioned information at any time during my employment (or contract) I understand that I have the right to request additional disclosures as to the nature and scope of the investigative consumer report Medical and workers compensation information will only be requested in compliance with the Federal Americans with Disabilities Act (ADA) and/or any other applicable state laws I understand that this report is subject to a federal law The Fair Credit Reporting Act and that I can request a copy of A Summary of Your Rights under the Fair Credit Reporting Act According to the Fair Credit Reporting Act I am entitled to know if employment is denied because of information contained in a consumer report and that if employment is denied I will be notified and provided with the name and address of the consumer reporting agency (also indicated below) By signing below I agree to allow and hereby authorize empower and release from all liability without reservation any party person or agency including without limitation present and former employers credit bureaus educational institutions corporations courts and law enforcement agencies at the federal state or local level courts record repositories credit bureaus departments of motor vehicles educational Institutions the military and licensing or registration entities contacted by Premier Employment Screening Services to release information about me including without limitation any of the information described above I agree that a fax photocopy or electronic reproduction of this authorization is to be considered and accepted with the same authority as the original PLEASE PRINT (All fields must be completed) Last Name Other Names) Used (attach additional sheets) if necessary) Current Street Address First Name Middle Initial Date(s) You Stopped Using Other Names) List all State/counties in which you have lived within the past 7 years State County Zip Curie State County How long did you live there? Colorado Date of Birth (The age discnmination actin the employment act of 1967 Social Security Number prohibits discrimination in employment based on age) Current Driver License Number Have you ever been convicted of a felony? Have you ever been convicted of a misdemeanor9 Date of charge/conviction Applicant s Signature State of Issue Yes No Yes_ No City/County/State of Today s Date Expiration Date _1 These reports will be processed by Premier Employment Screening Services 113 S College Avenue Fort Collins CO 80524 or (800) 350 7941 Questions as to the validity of this authorization may be directed to Premier Employment Screening Services