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SCOPE OF SERVICES
INTERSECTION PROJECT
Conceptual Engineering Design
Interwest Consulting Group has found that with few exceptions, the conceptual phase of a project is directly
linked to the project's overall success. At the end of the conceptual design, the entire skeleton of the project
should be in place and the majority of the issues with a project already resolved or a plan for resolution in
place. We have all been involved in projects where "the cart got before the horse" with studies incomplete,
assumptions made without good backup, or a feeling that something had to be done whether we had all of the
necessary data or not. In most cases, mistakes are made and ultimately time and money is lost with this
approach. There is a natural progression for a project and generally if that process is respected, it results in
the best project from start to finish.
The first phase of the conceptual design is
the research and data collecting phase. It is
impossible in such small areas to prepare a
sound design without first knowing exactly
the existing conditions. The scope and
accuracy of the base survey will be vital.
Interwest will meet directly with the City
survey crews at each site to discuss and
mark the limits of topographic survey and
any areas that require special attention.
Interwest strongly recommends that private
utility locates be obtained at the time of the
topographic survey. "One -call" no longer
can keep up with requests for locates for
design purposes, and with locates provided
privately, it is possible to get good utility locations on the date of the field work as well as contact information
for each utility company. With all of this information in place early, it allows for savings in the research
portion of the project and reduces the number of potholes needed as the potholing can be done later in the
design phase (after it is determined where any significant excavation or pipe installation will be needed).
Interwest will be responsible for all utility coordination throughout the project.
The RFP states that all field work and legal descriptions will be prepared by the City; the datum that the City
uses will be held throughout the project. San Engineering (UDBE) will reduce all of the field data from the
City and will prepare the digital base map for each intersection. Their forces will also prepare the digital
terrain models that will be utilized for the profiling and grading design of the project. Title Commitments on
each parcel that could be affected by the project will be obtained and King Surveyors, Inc. will be utilized to
establish the existing boundaries and easements on these properties. The only intersections that will need
right of way acquisition are the two Shields intersections; both Lemay intersections have adequate right of
way. A database of all nearby property owners will be prepared so that contact can be made with all affected
owners and tenants in the early stages of the project.
Scope of Services Page 1 of 10
Interwest and ELB Engineering will meet with the City Traffic Engineer (and CDOT) to scope the
requirements of the Traffic Study for the project. The proposed auxiliary lane improvements fall in the "any
improvement will help" category. Unless additional funds, grants, or departments could be involved, it is
unlikely that it will be possible to meet all LUCASS Standards for any of the intersections. Each additional
lane is needed because of existing congestion and the extent of the functional improvement will be
proportional to the amount of money available to be spent at each individual intersection. Most simply, the
longer the right of left turn lane added, the better the future function of the intersection and the higher the
construction cost. Based on our experience, the Traffic Study required will be quite limited. We anticipate an
analysis of the City's most recent traffic counts at each intersection followed by a memo stating the length of
lane required by the LCUAS Standards, the minimum length allowed within the Standards, and last, the
minimum length that is reasonable and defendable from a traffic engineering standpoint. LCUASS variances
will be immediately prepared for this last configuration. If all of the variances can be gained from the City
Engineer, it will give the project the flexibility to design the absolute minimum (if that is all the budget will
allow), but the lanes could be lengthened with no further variances if the budget is adequate in any of the
intersections.
The Traffic Memo will give a very clear picture of the limits and scope of the final project. With these limits
established, it will be possible to engage Smith Environmental for the required clearances on the project. The
clearances will be similar to those that were required on the Harmony Road projects and will include a noise
study, threatened and endangered species study, wetlands delineation, and a site assessment for hazardous
materials. At this time, it appears that the only clearance that may become an issue is the Noise Analysis
because of the proximity of homes in one intersection and the required "halo" that will require that noise be
studied for a significantly larger area than the projects will actually encompass. Fortunately, the majority of
the intersection work will be in areas that are developed with commercial uses. At the intersection of
Mulberry and Shields, there are existing homes near the project that may already be above the standard noise
limits. This is also the intersection with the tightest constraints and there will be virtually no possibility of
installing mitigation if the noise study shows a problem. It is most likely that if this is the case, a
determination will be made that there is no reasonable mitigation possible. Since these clearances are
required prior to the approval of the CDOT Right of Way Plans, it is critical that these be done quickly during
the conceptual phase of the project.
The project locations are already determined and we suggest that the Geotechnical Report and Pavement
Design be prepared during the conceptual design phase of the project. At a minimum, the required borings
should be drilled and tested, even if the final pavement design is not completed until the preliminary design
phase of the project. Earth Engineering will provide the Geotechnical Engineering for the project. The field
crew will be protected in the street with traffic control services provided by Cames Services (UDBE). The
geotechnical report will be prepared in accordance with City and CDOT standards and sulfates will be tested
for (unless it is obvious that no concrete pipe will be needed for storm drainage). We anticipate that an
appropriate design can be achieved with one boring at each new turn lane location. Even at conceptual, a
pavement design will be prepared for the purposes of cost estimating. The pavement design may be modified
through the preliminary design phase.
Throughout this process, Interwest will be working on conceptual layouts along with the vertical design of
each intersection. This exercise will bring to light issues for all of the subconsultants and the City. These
layouts will be utilized for conceptual cost estimates as well as property owner meetings. It will be critical to
keep the project within its budget at this early stage. White Pine Consulting will provide unit construction
costs to be used throughout the project at this early stage so that as the conceptual layouts are modified, cost
estimates can be updated dynamically to see the impact. All of these pieces will be integrated into a
conceptual submittal that will be the framework for the completion of the project.
By utilizing this framework for the management of the project, it will expedite the CDOT timeframe. We
suggest that early and relatively hard decisions be made regarding the acquisitions required for the project. In
Scope of Services Page 2 of 10
the interest of time, we feel that it will be prudent to be slightly conservative with the right of way
acquisitions and temporary construction easements for the project. If these areas are slightly larger than the
exact requirements of the conceptual designs, it will be possible to immediately move forward with the Right
of Way Plan approval by the State while keeping the latitude for small modifications to the design. The right
of way process takes substantially more time with CDOT than with a typical City project and to keep a 2009
construction date, there is inherent value in being conservative with the property acquisition for the project.
Another tactic that could be explored with CDOT is separating the Shields intersections from the Lemay
intersections (which do not require property acquisition). We feel this would be a last resort for the project
since keeping the projects together will improve the construction costs that will be obtained during bidding.
Each intersection has its own set of challenges from a pure design aspect as well as within the CDOT process
requirements. During the conceptual design we intend to take all of these challenges on aggressively and
have firm resolution prior to delivering recommendations to the City and CDOT. The entire project will need
to track together with the steps discussed above. A brief summary of the individual challenges for each
intersection is listed below:
Westbound Double Left at Harmony and Lemay:
This intersection will not require any right of way as all of the work will take place in the existing depressed
median. The key challenge in this intersection is that the westbound lanes are 18 to 24 inches higher than the
eastbound lanes. The difference in grade will affect the safety of the improvements and the cost. The least
expensive fix to this problem would be to introduce a crown between the existing left turn lane and the new
left turn lane, but at the highway speeds experienced at this intersection, this is not an acceptable solution
from a safety standpoint.
The widening for this lane will be designed to extend the existing cross slope of the westbound lanes. There
is sufficient space between the new lane and the eastbound through lane to install a hardscape median where
the vertical grade difference can be attenuated. Once the turn lane is designed and the grade difference is
determined, a very detailed grading plan within the intersection will he prepared to determine the limits of
pavement reconstruction to obtain a smooth ride for northbound Lemay traffic and eastbound Harmony
traffic. With a solid topographic survey, it will be possible to profile the existing and proposed "ride lines"
for these lanes and specify exact sawcut locations for the pavement removals.
Westbound Right Turn Lane at Drake and Lemay:
This is the simplest of the four intersections as it does
not require right of way and does not have any homes
or businesses immediately adjacent to the
improvements. At least 150' of new right turn lane is
achievable before any conflicts with Parkwood Lake
would occur. This lane will encroach into a nicely
landscaped area that is within the right of way, but
privately maintained. Coordination with the HOA
that maintains this area is needed to ensure that they
feel involved and that their years of hard work are not
being destroyed. In an effort to save as much of the
landscaping as possible, we propose the installation of
a short retaining wall on the back of the new sidewalk.
This wall design and any other required structural engineering will be provided by San Engineering (UDBE).
We will meet with the City Forester to determine which trees may be able to be transplanted and we will also
Scope of Services Page 3 of 10
engage the services of VF Ripley and Hines Irrigation for the redesign and construction drawings for any
irrigation or landscaping changes. At this intersection, the most improvement can be done with the least cost
and some money may be able to be saved from this intersection and used at the more challenging
intersections.
The existing signal pole at the northeast comer of Drake and Lemay will not need to be relocated or modified
with the widening of the street (it is unlikely that it can be moved north because of its proximity to a high
voltage power line).
Northbound WPM Turn Lane at Laurel and Shields:
Shields Street was widened in this area in 1994 and
at that time, this northbound right turn lane was
removed from the project because of existing trees
which still remain in the parkway area. The
sidewalk on the east side of the street was placed
well east of the curb, leaving a very wide parkway
with the existing trees. There will be two very
challenging items to resolve with this intersection.
First, the length of the new right turn lane and the
impact on the trees. Second, there is not adequate
right of way adjacent to CSU for the addition of this
turn lane and acquisition will be required.
The length of the lane will be analyzed with the hope of providing enough length for right turning vehicles to
pass the through movement queue on a red light. This would be the ideal circumstance, but is not altogether
necessary because of the significant pedestrian traffic on the campus. There will be only a few instances
where a right turn on red will be possible (whenever a pedestrian is present, this movement will not be
allowed). It is possible to provide about 100' of right turn lane in this area and only remove the north two
trees. There are several existing utilities in this area; however, we do not anticipate that they will be the
driving force in determining the lane length, rather the trees and the available funds.
The second issue at this intersection is the lack of right of way adjacent to CSU. Since CSU is a government
entity, the City has no authority to take right of way through condemnation. This improvement will be a great
benefit to CSU, and we do not anticipate any opposition to the project, but being a State entity, there is more
bureaucracy and coordination required for any acquisition than there would be with a private individual.
There are several strategies that will be employed with this portion of the project. First, the Team, including
the City, will need to meet with CSU as quickly as possible to discuss the project needs. Once we have a
conceptual design, we need to push quickly for acceptance from CSU so as to move directly into the right of
way plan preparation. This will be one of the instances where proposing a slightly larger right of way
acquisition may allow the CDOT process to continue moving forward without the design finalized. That
small amount of flexibility that the additional funds for right of way would "buy" could take months off of the
overall project schedule.
There is an existing signal pole at the southeast comer of the intersection which will need to be relocated for
the addition of the right turn lane. If City forces are not available to provide the design for this relocation,
ELB Engineering will be employed to prepare this portion of the plans. Any and all traffic signal design can
be provided by ELB which adds flexibility to the schedule of the project.
Scope of Services Page 4 of 10
Westbound and Northbound Rieht Turn Lanes at Mulberry and Shields:
This intersection is without a doubt the most
constrained of the four. Both right of way
and physical features severely limit the extent
of the improvements that will be possible in
this area. There is an existing home at the
southeast comer of the intersection and an
active business at the northeast comer; both
properties have driveway access directly to
Mulberry.
The solution to these issues is to absolutely
limit the length of the turn lane and taper and
create a lane that can get right turning traffic
out of the way of through traffic to the best
extent possible on a green light. Additionally,
it may be necessary to limit the width of the right turn lane in order to keep a wider attached walk. In reality,
any truck making this movement will gum things up for a short period of time and the narrower lane (which
will not impact passenger vehicles) may save valuable right of way and construction costs. One opportunity
to counteract both the length and width of the lanes will be to increase the curb return radius in order to
maximize the comfort of the right turns immediately at the intersection. This would impact the two required
right of way takes in the least desirable areas on the affected properties and would increase the functionality
of the improvements. Again, this may be an area where the slightest amount of additional right of way in the
conceptual phase could greatly accelerate the CDOT process. Traffic signals on both corners have recently
been moved and appear to be in the proper location for the right turn lane improvements.
Environmental Clearances
Each intersection will need to be in compliance with National Environmental Policy Act of 1969 (NEPA),
Colorado Department of Transportation (CDOT) environmental guidelines, and Federal Highway
Administration (FHWA) requirements, as defined by 23 CFR 771 and 40 CFR 1500, because it is a federal
aid project. Smith Environmental and Engineering (SMITH) will provide individual study reports to and
obtain permits for Interwest, the City of Fort Collins (City) and CDOT, in support of obtaining a signed
Categorical Exclusion (CE) from CDOT. The addition of turn lanes requires:
• Noise study and modeling to determine if acceptable noise levels are exceeded, and if they are
exceeded, complete noise -wall mitigation evaluation
• If the level of service at the intersection is worse than C, a hot -spot analysis for carbon monoxide may
be needed to demonstrate the project will not result in a non -attainment air quality status
• Wetland delineation and mitigation if wetlands are permanently impacted
• A threatened and endangered species habitat suitability assessment and clearance if wetlands will be
impacted
At the completion of the conceptual phase of the project the following deliverables will be provided:
Conceptual Plans for each intersection with removals, curb and pavement locations, signal relocations
identified, all utility information shown and conflicts identified, grading and drainage plans, and
proposed striping plans.
A framework of the specifications for the project including CDOT standard provisions and project
special provisions identified.
All Environmental / Noise Studies completed and COOT forms submitted for the required clearances.
Scope of Services Page 5 of 10
• Preliminary Geotechnical Report with preliminary pavement sections designed.
• Preliminary property map in the CDOT format for a Right of Way Map — if the conceptual design is
approved by the City and State, the Right of Way Map will be immediately submitted for approval by
the State so that the property acquisition can begin.
• Traffic Memo with approved variances from LCUASS.
• A complete construction schedule and conceptual cost estimate for each intersection. The cost
estimate will be a dynamic document (along with the conceptual plans) throughout the process. At
this point, the project will need to be within budget with a reasonable contingency. If it is not,
redesign must take place prior to moving forward.
Preliminary Enaineerine Design
With the Conceptual Engineering thoroughly prepared and reviewed, the preliminary and final engineering
will become more of a bid document preparation exercise than a design task for the overall project. Several
items listed in the RFP under the Preliminary Phase are proposed to be started in the Conceptual Phase and
advanced throughout, rather than commencing at Preliminary.
The first item to be prepared with
preliminary design will be the formal CDOT
Right of Way map. It is critical that this be
approved as quickly as possible so that the
City, Value Consultants, and Western States
Land Services can commence the property
appraisal and acquisition process. In
combination with this effort, the plans and
specifications will be advanced to 75% so
that the Field Inspection Review (FIR)
Meeting can be scheduled.
For the preparation of the FIR plans, utility
potholing of critical locations will be
performed with close coordination with the
City Survey Department. Carnes Services
(UDBE) will be available to provide traffic
control for Colorado Boring Company and
the City surveyors as required to safely accomplish this
individual meetings with the utility companies will take plac
sound utility relocation plan in place, a single mass utility
companies and the City to finalize that portion of the design.
work. Once the utility conflicts are identified,
e. With the individual meetings completed, and a
coordination meeting will be held with all utility
The plans at this stage will include all utility, horizontal and vertical design of the project, cross sections,
landscaping, irrigation and structural design. A detailed cost estimate (which will have been continually
updated) will be presented along with preliminary construction phasing plans. Carnes Services (UDBE) will
be available to add their expertise to the preparation of traffic control plans for the construction of the projects
as required by CDOT.
Property Appraisals and Acquisitions
Particular elements of the Federal and State Right of Way Guidelines have a direct correlation to the conduct
of right of way acquisition services and the resulting schedule. During our aforementioned meetings with
CDOT, we will identify the specific procedures that CDOT believes are relevant to this Project and
incorporate same into our work. Additionally, the NEPA process and development of right of way plans
Scope of Services Page 6 of 10
correlate directly with the timing of the acquisition procedures. Right of way plans must be approved by
CDOT prior to the completion of appraisals. Once the appraisals are complete, CDOT must issue
determinations of fair market value (FMV). We must take into consideration the status of the NEPA process
as it may relate to final approvals and designated properties, including 4F designations, historic, etc.
As the magnitude and nature of the acquisitions are defined, it may be determined that certain parcels qualify
for development of value findings in lieu of full narrative appraisals. Smaller Temporary Construction
Easements often qualify for this process. Typically, individual acquisitions that result in a value of less than
$5,000 will qualify for value findings. Provided that there are specific acquisition parcels that appear to
qualify for this procedure, Western States will prepare the value findings and submit same to the City and
CDOT for inspection and approval. In order to perform value findings, we would coordinate our property
value research with Value Consultants Inc. and perform independent comparable property research and
property inspections in order to establish a proper value. In the event it is necessary to commence
condemnation proceedings on a parcel where a value finding was utilized as a basis of negotiations, it is
typical that a full narrative appraisal will need to be prepared. During the appraisal process, Western States
typically accompanies Value Consultants Inc. during initial field meetings with the subject property owners.
This process helps establish an initial rapport with the subject property owner and will often define issues that
will later be addressed during negotiations.
Western States retains considerable reference files of current real estate acquisition documentation specific for
the City of Fort Collins, including Purchase Agreements, Easements, Possession Agreements, Notice letters
and the like. Western States will prepare boilerplate documentation for review and approval of the City's
Project Manager, legal counsel and CDOT.
Once we are notified that all conditions precedent to the initiation of negotiations have been completed to the
satisfaction of the City and CDOT, Western States will prepare formal statutory Notice of Intent to Acquire
and Offer letters. These will be hand delivered or mailed as the individual circumstances may dictate. The
Notice of Intent letters will conform to the requirements of Colorado Statutes and will provide a negotiation
time frame with each property owner. The Offers will include a summary of the just compensation or a copy
of the complete appraisal consistent with Federal and CDOT requirements.
Once the Offers have been issued, Western States will attempt to meet with each property owner and / or their
representatives in an effort to establish "Good Faith" negotiations and resolve the acquisition by voluntary
settlement. Depending upon the nature of the property owner, these negotiation efforts may include multiple
personal meetings or telephone and written correspondence. We anticipate that at least 30 days should be
allowed to provide a reasonable opportunity for the property owner to consider the City's Offer. At the
conclusion of the initial negotiation period, in the event a voluntary settlement has been reached, we will
present to the property owner a written "Final Offer" restating the City's terms and establishing a final
deadline for the negotiation process to conclude
Upon obtaining an executed contract by the property owner, the documentation will be forwarded to the
City's Project Manager for final review and approval by the City. As contracts are executed by the City, we
will work with the City staff to ensure that the City's Real Estate staff receives adequate information and
instruction to properly close the transaction and provide good title to the City. We will advise of CDOT's
requirements relating to real estate closings. As necessary, we will be available as an interface between the
closing agent and the property owner to help facilitate that process. Note that the closing process would
normally be required to consummate a contract or an interim agreement such as a Possession and Use
Agreement.
In the event the negotiation process discussed above does not result in a final voluntary settlement of the
acquisition, Western States will provide to the City Project Manager and legal counsel documentation relating
to the negotiations necessary to establish that "Good Faith" negotiations have occurred pursuant to Colorado
Scope of Services Page 7 of 10
law. We will assist the City's Project Manager and legal counsel in assembling the necessary information
including title work, appraisals, and all negotiation documentation and negotiation logs to facilitate the filing
of an action in condemnation. Should a hearing be required in Larimer County District Court to provide
Immediate Possession of the necessary property interests for the City to proceed with construction, our
negotiator(s) involved with the specific negotiations will attend such hearings and provide testimony as to the
"Good Faith" negotiation efforts.
Deliverables at the end of the Preliminary Design Phase will include:
• Preliminary plans in CDOT format (for the FIR meeting) including removal and relocation plans,
street plan and profiles, structural designs (prepared by San Engineering — UDBE), drainage and
grading plans, landscaping and irrigation plans as required, striping plans and signal relocation plans,
erosion control plans (prepared by San Engineering — UDBE) and construction phasing plans with
traffic control (prepared with the assistance of Carries Services — UDBE).
• Draft technical specifications in CDOT format.
• Final Right of Way Map.
• Final Geotechnical Report.
• A complete construction schedule and cost estimate for each intersection.
• Progress reports will be prepared monthly with project invoices — any change in project schedule
from that approved with the original contract will be discussed in the report.
Final Engineering Design
After the approval of the preliminary design, the
project will move straight to bid documents. The
skeleton of the bid set will be in place from the FIR
set and the majority of the design work will be
completed prior to the final design phase. With the
final design, the cost estimate will be reduced into a
tabular format for CDOT tabulation sheets and
construction details will be added. Specifications
will be updated based on the latest comments and
the contract documents will be added to the
technical specifications. These plans and
specifications will be prepared in order to complete
the CDOT process and hold the Final Office Review
(FOR meeting) with CDOT.
After the FOR meeting, any required approvals or permissions will be obtained and one last review by the
City will be performed prior to issuing documents for bid. Interwest will be available throughout the bid
process to answer questions, attend meetings and issue addenda to the project. Interwest will also reduce the
bid tabs and assist the City in evaluating the contractor bids. After the bids are opened, a clean set of
construction drawings will be prepared which will include any addenda that were added during the bidding
process. This final revision to the plans will be issued as the "For Construction" documents and at this time
final mylar plans and specifications will be presented to the City stamped and sealed by a Professional
Engineer.
Interwest will provide the City Survey Department digital files that are clean and concise for the purposes of
construction staking. In the event that the City forces are stretched, Interwest can also set up the staking as
specified by the Contractor to eliminate office work for the staff. Staking files would be produced in a
manner than could be directly downloaded into data collectors for the instrument in the field.
Scope of Services Page 8 of 10
Construction Administration
Interwest Consulting Group is availably to assist the City with the Construction Administration of the project
as specified within the RFP. The review of RFI's, change orders, shop drawings, and construction progress is
within the expertise of our professional staff and that expertise is available to the City. Pure inspection, field
measurement of quantities, and progress reports can be provided by the Team, although this ongoing,
"Resident" type of oversight may not be needed with the combination of the Oversizing and Capital
Engineering groups that has recently occurred.
Interwest will provide record drawings for all of the intersections with survey either provided by the
contractor, City, or provided by King Surveyors as a part of this contract. The final record drawings will
show any changes that occurred during construction and will be signed and stamped by a Professional
Engineer.
ON -CALL CIVIL ENGINEERING SERVICES
Mike Oberlander will be the Project Manager for the Contract and will oversee the day to day requirements of
the contract and all design work will be prepared by Mike or with his direct oversight. He has served as the
Project Manager for this contract with past engagements and has worked on projects that included small trail
designs and AutoCAD training, to the preparation of construction documents for arterial widenings and the
Kechter and Ziegler Roundabout.
For this contract to be useful to the City, the consultant needs to completely understand the City's needs and
not take a "one size fits all" attitudes when scoping and preparing the design of a project. The Engineering
Department's needs are different than those of Park Planning, Natural Resources and Traffic Engineering.
The consultant must be flexible and understand when a significant design effort is and is not necessary and
scope the project accordingly. Mike has extensive experience and a working knowledge of the Latimer
County Urban Area Street Standards (LCUASS) and CDOT requirements and procedures, which is essential
to the success of the anticipated projects.
With the team we have assembled, we feel
comfortable with any size and scope of project
that we can envision through this contract. King
Surveyors has served as the surveyor on this
contract since 2003 and understands the variety of
services that is expected and has preformed very
well on projects large and small. Interwest feels
comfortable with all of our subconsultants and
will invite the City to utilize any of the services
available through our subconsultants even if there
is limited (or no) scope for Interwest. This
flexibility will save the City a great deal of time
obtaining services that were not previously
available with the old contract's structure. With the fee limit on this contract, projects are typically of a
modest size and multiple contracts will likely be active at any time. Interwest has the flexibility to limit
private work as needed as to keep available a great deal of capacity for the City as required to excel on this
contract.
Scope of Services Page 9 of 10
Following is a sampling of projects that the Interwest Team would be able to provide within the General
Service Contract and the possible Departments that could utilize the services:
Engineering Department
• Roadway plans of all sizes — turn lane additions, full reconstruction and rehabilitation
• Bridges, retaining walls and drainage structures
• Topographic survey, construction survey, boundary survey and legal descriptions
• Materials testing and geotechnical engineering services
• Roundabout design and construction plans
• Quantity takeoffs and construction cost estimating
• Public information meetings and hearing
• AutoCAD training
• Railroad crossing plans
Traffic Operations
• Traffic signal design or drafting of City provided designs
• Signal timing studies
Park Planning and Development
• Neighborhood park design
• Pedestrian underpass design
• Recreation trail design
• Pedestrian Bridges
• Parking lot design
Transportation Planning
• Street enhancement projects including landscape and irrigation design
• Design of pedestrian improvements (sidewalks)
• Transportation Studies
Operations Services (Fact&ties)
• City of Fort Collins Development
Plans for new facilities or parking lot
and building modifications.
Natural Resources
• Parking lot design
• Trail Design
Utilities
• Easement legal descriptions and
exhibits.
Scope of Services Page 10 of 10
INTIRW!!T C O N S U L T I N G G 0. O U P
April 14, 2008
Mr. John D. Stephen
City of Fort Collins Purchasing Office
P.O. Box 580, 215 North Mason Street
Fort Collins, CO 80521
RE: Request for Proposal #RFP•P1124
Intersection Turn Lane Improvements and
Civil Engineering Annual Design, Drafting and Surveying Services
Dear John,
We appreciate the opportunity to present our team's qualifications to provide project management, design
plan preparation, and construction support services for proposed turn lane improvements to four (4)
intersections in the city of Fort Collins and for engineering project management, design, drafting, and survey
services for various future yet -to -be -determined civil engineering projects.
We often see the design and construction process as navigation through charted and sometimes uncharted
waters. Whether the project is small or large, local or Federal funding, the breadth of codes, regulations and
processes can be daunting. Interwest will help navigate the small and large projects alike through our
extensive knowledge of the written and unwritten standards and processes of the City of Fort Collins and
CDOT Region 4. Our designs have included small intersection improvements, bike lane widening, trail
designs, six lane arterials and State Highway overpass projects.
The Interwest Team Advantage
✓ Local Project Manager
✓ Extensive experience working with City staff and CDOT Region 4
✓ Thorough understanding of City standards and process
✓ Prior experience with City of Fort Collins on -call services
✓ Strong history of working with Partner Firms
✓ Multi -faceted DBE and Specialized Partner Firms
✓ Flexibility to work on small and large projects
✓ Proven commitment to the City of Fort Collins
We are confident that together we will provide the City an exceptional level of service and be the best choice
to help navigate the proposed and future projects throughout the city. We have responded to the various
elements of the RFP in the manner outlined and we look forward to an opportunity to discuss this proposal in
detail. If you should have any questions, please call me at 303-549-7776 or Mike at 970-674-3300 ext. 102.
Sincerely,
Terry J. Rodrigue, P.E., T.E.
Principal -in -Charge
1218 W. ASH, STE. C, WINDSOR, COLORADO 80550
TEL. 970.674.3300 — FAX 970.674.3303
Michael P. Oberlander, P.E., L.S.I.
Project Manager I pa _
Interwest Consulting Group
THE INTERWEST TEAM
Lead Consultant
Firm Description:
Founded in 2002 by Terry Rodrigue, Interwest Consulting Group, Inc. has an operating philosophy that
allows us to offer specialized services in the areas of civil engineering that are necessary for the regions in
which we work. Currently, we have offices in Colorado, Utah, Nevada and California. In Colorado our focus
is public and private general civil engineering services. Our strengths include:
✓ Creative Approaches to problem solving;
✓ Understanding and meeting the needs of our clients, both on a project basis and through
long-term relationship building;
✓ Strong People Skills and good relationships, with our clients and industry colleagues.
Interwest offers expertise in a variety of civil engineering services, including transportation and drainage
systems. Our roadway design experience ranges from local residential to major arterial and state highway
projects. Our staff has designed projects for private developers, municipalities and State transportation
agencies. Typical transportation projects have included alignment studies, intersection designs, roadway
reconstruction projects, pedestrian facility projects and roadway widening projects. In the area of drainage,
our staff has extensive experience designing open and closed conveyance systems, writing technical reports,
and designing a myriad of stormwater management and BMP facilities.
Assigned Personnel:
Mike Oberlander, PE, LSI — Project Manager
Mike has 13 years of experience in a variety of civil engineering areas for both public and private sector
projects including site and subdivision design, street and highway improvement, recreation trail design, parks,
drainage, water and wastewater projects, and surveying. He has extensive experience in commercial site and
residential subdivision design where he has been responsible for site layout, utility design, grading, erosion
control, and stormwater management. Mike's roadway improvement experience includes municipal street
rehabilitation as well as complete reconstruction and expansion designs. He has been responsible for highway
design including horizontal and vertical alignments, super elevation, cross sections, grading and construction
staging. His survey experience has included preparing subdivision and easement plats, boundary,
topographic, and construction field survey, and extensive work with office setup for construction staking.
Mike and Eric Bracke teamed on behalf of the City of Fort Collins to design and prepare construction plans
for the Kechter / Ziegler and Horsetooth / Zeigler Roundabouts in southeast Fort Collins as well as the
Harmony / Shields major arterial intersection. He has been involved in the design of numerous other
intersection projects throughout Northern Colorado including Timberline / Prospect Road in Fort Collins, 35"
Avenue / US 34 Bypass in Greeley, Harmony / Timberline in Fort Collins, as well as being one of the lead
designers on the I-70 Hidden Valley interchange near Idaho Springs.
Jon Lofton - Roadway Designer
Jon has 11 years of experience in civil engineering drafting and design. He has been responsible for the
drafting and design for a variety of land development and public works projects. His duties have included
structural detailing, subdivision and easement plats, roadway design, signing and striping plans, intersection
detailing, grading plans, drainage plans, and water and sewer design.
The Interwest Team 1 of 10
Prior to joining Interwest Consulting Group, Jon worked in both New Mexico and Colorado. He started his
career in Las Cruces, New Mexico, while still in school, at a small civil engineering/surveying firm, honing
and polishing his drafting skills on a variety of survey plats, residential subdivisions and small commercial
projects. After graduation, seeking to expand his horizons, he accepted a job at an engineering firm in
Colorado and moved his family to Fort Collins. His attention to detail, promptness, and ever thirsting quest
for knowledge and challenge quickly moved him from drafting support to a lead project designer. As a project
designer Jon has been responsible for a variety of municipal, residential, commercial and roadway projects
along the Front Range.
Similar Project Experience:
Transportation Projects
• Harmony Road Improvements at Timberline Road (Harmony Village, Fort Collins) — Dial Companies —
1999
• Harmony Road Improvements at Ziegler Road
Advisors — 1999
• Timberline Road and Drake Road Improvements
2000
(Preston Center, Fort Collins) — Western Property
(Rigden Farm, Fort Collins) — Wheeler Commercial —
• Rolland Moore Drive Extension at The Gardens at Spring Creek — City of Fort Collins Forestry — 2000
• Harmony Road Conceptual Design College to Shields — City of
Fort Collins Street Oversizing — 2000
• Lemay Avenue Reconstruction at Fossil Creek Park — City of Fort
Collins Street Oversizing — 2000
• Drake and Ziegler Road Reconstruction — City of Fort Collins
Street Oversizing — 2000
• Downtown Enhancement Project - City of Fort Collins, Colorado -
2001
• Railroad Crossing Improvements Lincoln Avenue and
Street — City of Fort Collins Engineering — 2001
• Downtown Enhancement Project — City of Fort Collins — 2001
Linden
• Timberline Road Widening at Caribou Drive (Caribou Apartments, Fort Collins) — Hendricks
Communities and City of Fort Collins Street Oversizing — 2002
• College Avenue and Lake Street Median Improvements — City of Fort Collins Engineering — 2004
• Timberline Road Widening (Drake to Prospect) — City of Fort Collins Street Oversizing — 2004
• Willox Drainage Improvements — City of Fort Collins Pavement Management — 2004
• Traffic Signal Plan Drafting — City of Fort Collins Traffic Operations — 2004
• Romero House Local Street Design — City of Fort
Collins Facilities — 2004
• Kecther and Ziegler Roundabout— City of Fort Collins
Street Oversizing — 2005
• South Lemay Widening at Carpenter Road — City of Fort
Collins Street Oversizing — 2005
• Various Timberline Roadway Projects — City of Fort
Collins — 2000-2006
• City of Fort Collins Engineering Department and Parks Department AutoCAD Training — 1999 to 2007
• Horsetooth and Ziegler Roundabout— City of Fort Collins — 2007
• Harmony Road Widening —City of Fort Collins-2007
• Colorado State University Fisheries Lab Water Delivery System — CSU Facilities — 2001
• Greeley 35" Avenue at Highway 34 Bypass — City of Greeley Public Works — 1998
• Westminster 92n' Avenue at Highway 36 — City of Westminster Public Works — 1998
• Eisenhower Boulevard (Highway 34) Alignment Study — City of Loveland Public Works— 1999
• Boise Avenue Alignment Study and Design (Seven Lakes 5'" Subdivision, Loveland) — Glen Companies
and City of Loveland Public Works — 2000
The Interwest Team 2 of 10
• Byrd Drive Extension and Crossroads Boulevard Widening (Thunder Mountain Harley Davidson,
Loveland) — Thorp Associates — 2002
• Boise and 37 ° Roundabout Plans — City of Loveland
Public Works — 2006
• 37' Avenue Plans from Madison to Monroe — City of
Loveland Public Works — 2006
• Madison Avenue and Eisenhower Boulevard
Intersection — City of Loveland Public Works — 2006
• E. 37th Avenue Projects — City of Loveland — 2006
• Walnut Street Reconstruction — City of Boulder Public
Works — 1999
• Arapahoe and W-Street Improvements - City of
Boulder, Colorado - 2001
• Elk Grove Boulevard Widening - City of Elk Grove, California - 2006
• Bruceville Road Widening - City of Elk Grove, California — 2006
Grading Plans for New Trail Sections
• Harmony Road Bike Lanes — City of Fort Collins Transportation Planning — 2000
• Timberline Road Bike Lane Design — City of Fort Collins Transportation Planning — 2000
• Cathy Fromme Trail Connection — City of Fort Collins Parks —
2003
• Laporte Avenue Pedestrian Bridges —City of Fort Collins
Engineering — 2003
• Fossil Creek Trail and Underpass at College Avenue — City of
Fort Collins Parks — 2003
• Poudre River Trail Extension at Taft Hill Road — City of Fort
Collins Parks — 2003
• Drake Road Sidewalk Improvements at CSU Veterinary School
— City of Fort Collins Engineering — 2004
• Soldier Canyon Foot Bridge — City of Fort Collins Natural Resources — 2004
• Mountain Ridge Farm Pedestrian Bridge and Trail — City of Fort Collins Parks — 2004
San Engineering Roadway and Structural Engineers
Firm Description:
San Engineering is a civil engineering firm ��--��`San Engineering LLC
specializing in Roadway, Transportation,
Bridge and Structural design services. San tmraaucean. Fiyhwtny
Engineering maintains a range of expertise
that you may have come to expect only from large engineering firms, combined with the flexibility,
adaptability and affordable personal service that only a small engineering firm can provide. Based in Denver,
and providing services throughout Colorado, San Engineering is a small business created with the purpose of
offering a wide variety of Civil and Structural Engineering services to clients both small and large.
San Engineering, LLC is a certified Disadvantaged and Minority Business Enterprise (DBE and MBE/WBE)
with the State of Colorado. In addition, the firm is certified as a Small Business Enterprise (SBE).
The Interwest Team 3 of 10
Assigned Personnel:
Eduardo San, PE — Roadway Consultant
Eduardo San has wide-ranging experience in transportation engineering which includes roadway design,
traffic control plans, erosion control plans, signing and striping, intersection design, and project inspection.
Eduardo has served a range of public and private clients across the Front Range and the western United
States. These clients include CDOT, Douglas and Arapahoe Counties, Commerce City, and the City and
County of Denver, to name a few. His experience in the land development field have broadened his
capabilities in grading, parking lot design, sanitary sewer design, storm sewer design, and water -line design.
Eduardo is highly skilled in AutoCAD, Land Development Desktop, Pipeworks, and Microstation.
John Migliaccio, PE — Structural Engineer
John Migliaccio is a structural engineer and project manager who has performed design of infrastructure
projects throughout Colorado, including many in Fort Collins. He is proficient in modeling, analysis, and
design of various types of bridges, retaining walls, drainage structures, etc. and typically carries his projects
from the conceptual planning phase to completion of construction. On his past projects, John has interfaced
with and advised many state and municipal government agencies. John volunteers his time as the coordinator
of the Colorado High School Bridge Building Competition and also brings invaluable experience from the
construction industry as an estimator and a project engineer.
Similar Project Experience:
• 14th Avenue Roadway Project, Denver, Colorado
• 88th Avenue Roadway Project, Thornton, Colorado
• Prairie Gateway Project, Commerce City, Colorado
• Larkridge Project, Adams County, Colorado
• Best Road Project, Douglas County, Colorado
• Thornton Parkway & Washington Street Intersection, City of Thornton, Colorado
• Greenfields Drive Bridge over Larimer-Weld Canal, Ft. Collins, CO
• On -Call Engineering Services, City of Wheat Ridge, Colorado
• 120'h Avenue and Grant Street Intersection, City of Northglenn, Colorado
• 104'" Avenue Bridges over Second Creek, City of Commerce City, Colorado
• On -Call Structural Engineering Services, City of Federal Heights, Colorado
• Stroh Road & Motsenbocker Road Intersection, Parker, Colorado
• Biscay Street Bridge over E470 Drainage Channel, Commerce City, Colorado
Earth Engineering Consultants, Inc. Geotechnical Engineer
Firm Description:
Since 1993, Earth Engineering Consultants, Inc. (EEC) has provided geotechnical
consulting services for the full spectrum of building projects including roads and
highways, subdivisions, municipal facilities, commercial development, schools,
industrial parks, dams, etc. At present, EEC engineers work on over 300 exploration
projects every year with those services provided predominantly in the northern Front
Range area.
In addition to preconstruction geotechnical explorations, EEC personnel provide a wide range of construction
material's testing services. With approximately 25 technical personnel working in our Windsor office, EEC
technicians provide services on a very wide number of projects in the northern Colorado area. Our Windsor
laboratory is AASHTO certified for asphalt and soils testing and 15 EEC field technicians are ACI certified
for concrete testing. EEC encourages and promotes demonstration of technical competence for technicians
through NICET examinations for soils, concrete and asphalt and CAPA certification for testing on state
highway projects.
The Interwest Team 4 of 10
Assigned Personnel:
Dave Richer, PE — Geotechnical Engineer
Dave Richer currently serves as a senior geotechnical engineer for Earth Engineering Consultants, Inc. in the
Windsor, Colorado office. In that position, his responsibilities include management of daily administrative
tasks, and technical oversight of geotechnical explorations and construction quality control programs. Earth
Engineering provides consulting services on 300 to 400 projects per year involving predominately
development and/or commercial construction in the Colorado Front Range. Typical projects involve
construction of pavements throughout Northern Colorado, Colorado Department of Transportation, (CDOT)
roadway projects, mixed use developments, commercial/retail, office and warehouse project with several
projects developed on or within in expansive soil/bedrock areas.
Similar Project Experience:
• Poudre River Bridge at Harmony Road
• Reclamation of Flatiron's Sand and Gravel Pit
• Harmony One — Office Complex — (Harmony Road and Zeigler Road)
• Timnath Ranch Residential Development
• Larimer County Road 3 — Roadway Improvement
ELB Engineering Traffic Engineering
Firm Description:
ELB Engineering was started in 1997 by Eric Bracke as a part-time traffic engineering firm
providing transportation impact studies, signing and striping plans, roundabout designs, and
traffic signal designs to the development community. Since that time, the firm has evolved
into a full time operation providing a complete range of traffic engineering services to both
the public and private sectors. The firm brings over 29 years of practical operational
experience to its clients.
The most critical selling point of the firm of ELB Engineering, LLC is the actual public and practical
experience of the firm. The experience of the firm ranges from transportation planning elements such as
travel demand forecasting, working with and managing MPO's, to day-to-day traffic operations. The
experience of the firm in traffic signal design, roundabout design (single and multi -lane), signing and striping,
neighborhood traffic calming, advanced traffic management systems and both conducting and reviewing
traffic impact studies is difficult to match in a consulting firm.
Assigned Personnel:
Eric Bracke, PE — Traffic Engineer
Similar Project Experience:
Transportation and Traffic Studies
As the City Traffic Engineer for the City of Fort Collins, Eric Bracke has managed and conducted virtually
every aspect found in the field of Traffic Engineering. Key projects over the past three years have included:
• Roundabout design and construction at the intersection of Kechter/Ziegler Road
• Conversion of the Fort Collins traffic control system (174 traffic signals) to an Advanced Traffic
Management System including 33 miles of fiber optic communication
• Numerous traffic impact studies in Northern Colorado- including the St. Michaels and HP
Redevelopment projects in Greeley
The Interwest Team 5 of 10
King Surveyors Surveying
Firm Description:
King Surveyors, Inc. is a diverse professional surveying B
consulting firm located in Windsor, Colorado. The company
concentrates on providing construction, topographic and KING SURVEYORS, INC.land surveying services. Current staffing includes four
registered land surveyors and associated support groups
organized to offer assistance in the areas of land surveying
topographical services, and construction staking. King's mission is to provide superior quality surveying
services emphasizing quality control through all phases of design development and construction with a high
degree of personal commitment to our diverse group of clientele.
Assigned Personnel:
Larry Pepek, PLS — Survey Manager
Larry Pepek handles all aspects of client communication including meetings and scheduling for various jobs.
He establishes the project proposals and allocates various tasks to assigned project managers. Mr. Pepek has
been a fundamental asset to King Surveyors, Inc. since January 1994 and is presently a joint owner of the
company.
Similar Project Experience:
• Timberline Roadway Improvements — Drake to Prospect
• Horsetooth and Ziegler Roundabout
• The platting of the Centre of Advanced Technology No. 19 located in Fort Collins, CO at the intersection
of Drake and Shields.
Smith Environmental Environmental Services
Firm Description:
Smith Environmental, Inc. (SMITH) is based in Westminster and Fort Collins, Sm.T. EnvieoNmEerw,, Inc.
Colorado. SMITH provides clients with expertise in environmental planning,
design, permitting and sciences. SMITH provides these services for each project
from the pre -design, to construction, and through monitoring and permit release.
SMITH has completed over 250 projects and obtained numerous permits and
clearances over the last five years. SMITH's staff of 13 environmental engineers
Feoec rzo.eer.a•ze
and scientists, and support staff offer a complete range of environmental services
along Colorado's Front Range.
Assigned Personnel:
Peter Smith, PE — Owner/Environmental Project Manager
Peter Smith's qualifications as an Environmental Planner on Transportation projects, a NEPA Project
Manager, and Senior Environmental Scientist include over 400 projects over the last 30 years. This includes
over 150 transportation projects in the last 10 years. On these projects he has managed, planned and
completed NEPA documents; remedial investigations at hazardous waste sites; biological and ecological
assessments; wetland permitting and mitigation site design; stream restoration; threatened and endangered
(T&E) species habitat assessments; noise modeling and noise wall benefit/cost analysis; air quality/hot spot
analyses; cultural resource studies and Section 106 mitigation; reclamation planning and design; paleontology
studies; erosion control planning and design; hydrologic application studies; soil and vegetation surveys;
Section 4(t)/6(f) studies; Senate Bill (SB)40; and geochemical studies for public sector clients.
The lnterwest Team 6 of 10
Similar Project Experience:
• William White Boulevard (Defense Access Road) EA, Pueblo, CO
• U.S. 297 Lamar By -Pass EA, Lamar, CO
• State Highway 36, Nelson to Lyons EA, North of Boulder, CO
• Colorado Blvd Re -alignment EA, Thornton, CO
• I-25 from C470 to Castle Rock EIS, Douglas County, CO
Colorado Boring Company Subsurface Utility Locations
Firm Description:
Colorado Boring Company has been in business since 1999. With over 80 pieces of equipment in the CBC
fleet at this time, they specialize in all phases of underground utility construction. CBC averages over 25
miles of new construction per year and currently holds the yearly maintenance contracts for the Cities of Fort
Collins, Loveland and Denver.
Assigned Personnel:
Jon Jacobs — Operations Manager
Similar Project Experience:
• City of Fort Collins On -Call Services Contract
• Timberline Road Improvement Project
• Horsetooth and Ziegler Roundabout
Value Consultants, Inc. Appraisals
Firm Description:
Value Consultants, Inc. is a woman -owned, real estate appraisal and consulting firm specializing in
condemnation and the impacts on value of environmental issues and private property right(s)
taking(s) for conservation easements and open space.
Assigned Personnel:
Beverly Phillips, MAI/SRA - Appraiser
Beverly Phillips has 30 years experience in real estate valuation and consulting including residential,
agricultural, recreational, historical properties, apartments and condominiums, office buildings, commercial,
retail, special purpose properties, open spacelconservation easements, and condemnation work. She is
President of Value Consultants, Inc., a woman -owned, real estate appraisal and consulting firm specializing in
condemnation and the impact(s) on value of environmental issues and private property right(s) taking(s).
CDOT approved appraiser.
Similar Project Experience:
• Shields and Harmony Intersection, Fort Collins, Colorado
• Interstate 25 and Harmony Road Interchange, Fort Collins Colorado
• TREX Southeast Corridor Light Rail, Denver, Colorado
The Interwest Team 7 of 10
Western States Land Services, Inc. Property Acquisition
Firm Description:
Created in 1981, Western States Land Services, Inc. is one of the few companies headquartered in Colorado,
which offers real estate acquisition services for public entities, exclusively. Western States performs well over
90 percent of their own work along the Front Range of Colorado. Western States' philosophy is to concentrate
efforts where they are the most knowledgeable of the people, customs, laws and "lay of the land". Western
States' experience includes testimony in most Front Range county courts including Latimer County District
Court, regarding good faith negotiations. These experiences, coupled with educational efforts, have allowed
them to become cognizant of Colorado Statutes and laws, which apply to real estate acquisitions. The
inclusion of Western States on the CDOT pre -qualified and approved list of real estate consultants for both
acquisition and relocation services indicates that Western States is similarly approved by CDOT for work on
projects performed by Local Public Agencies such as the City for federally assisted projects.
Assigned Personnel:
Phil Mazur, SR/WA — Property Acquisition Manager
Phil B. Mazur, who is also one of the principal negotiators, manages Western States. The staff includes 6
acquisition and relocation agents in addition to clerical support staff. As a corporation in good standing, and
registered in the State of Colorado, they are compliant with all State and Federal regulations regarding the
conduct of our business. Our Company has remained financially stable throughout the 24 years of our
continuous operation.
Similar Project Experience:
• City of Ft. Collins — Bike lanes at U.S. Highway 287 and Harmony (Federal Aid Project STE M455-063)
• Colorado Department of Transportation — Region 4 - Interstate 25 at Highway 7 and Highway 52
Interchange Improvements Project and Highway Widening (Federal Aid Project NH IRCX 025-3 (109)
Units 2 and 3)
• 136t' Avenue and I-25 Interchange Cities of Thomton and Westminster (Federal Aid Project 97-
71/CDOT 0253-175)
• Ken Pratt Boulevard Project — City of Longmont, Colorado (Federal Aid Project STU 1192-010 Unit I
(Highway 119))
Carnes Services, LLC Traffic Control
Firm Description:
Carnes Services began operations as a DBE/WBE in 2000, specializing in traffic control solutions for the
owner, contractor and public. Past and present successful, award winning projects (too numerous to list) range
from emergency services for CDOT and Public Utilities to large value engineered projects, including Public
Information Services.
Assigned Personnel:
Connie Carnes — Owner/Traffic Control Manager
Connie Carnes has accumulated over 40 years in management, construction and traffic control, currently
serving on CCA/CDOT Traffic Control Committee.
Similar Project Experience:
• Fort Collins Asphalt Overlay Projects 2001-2003
• US 34 Project in Estes Park for CDOT Region 4
• US 287 Reconstruction Project in Longmont
• Qwest Communication Projects in Fort Collins
The Interwest Team 8 of 10
I White Pine Consulting Cost Estimating
Firm Description:
Located near Fort Collins, Colorado, White Pine Consulting is an
infrastructure and construction consulting firm. Colorado native owner
Eileen Bayens has over 12 years of experience in the construction 44
field. Prior to starting White Pine Consulting, Eileen worked for the WHITE PINE CONSULTING. I.EC
City of Fort Collins in construction management and observation of
major arterial roadway projects, giving her an appreciation for municipal clients project needs. White Pine
Consulting is known for their innovative thinking, value engineering, and offering clients cost-effective
solutions such as creative bidding processes. White Pine can provide all the necessary quantities take -offs,
cost estimates, bid documents, and construction management services for a successful project.
Assigned Personnel:
Eileen Bayens - Cost Estimator
Eileen has designed the Horsetooth Road and Mason Street Right Turn Lane; landscaped medians at Drake
and Timberline; medians at Harmony and 38E (irrigation and planting); prepared professional reports (Civic
Center Project, Local Improvement Districts, etc.); and prepared presentation materials for LPC and Planning
and Zoning Meetings. Eileen also worked with the historical society on issues regarding the Vos Gas Station
(Harmony and Timberline intersection) and Cal Johnson's Farm (Drake and Timberline) and worked with
Homeowner's Associations on Local Improvement Districts. Eileen has worked with most city of Fort
Collins departments on one or more levels and prepared specifications and construction estimates for City and
private development projects.
Similar Project Experience:
• Drake and Timberline Roadway Improvements
• Harmony and Timberline Roadway Improvement
• Civic Center 4 Comers Project
• Taft Hill Road Widening @ the Overlook
• Horsetooth and Mason Right Turn Lane
• Harmony Half Acres LID
• The Ridge LID
I VF Ripley Landscape Architecture I
Firm Description:
Organized as a new company in 1996, VF Ripley merged the
expertise of Linda Ripley, sole proprietor of Ripley
Associates with the talents of Frank Vaught and Joe Frye,
principals of Vaught Frye Architects. Planners, landscape VFRiPI@Y^•sa^TEs
architects and architects view problem solving and design from different perspectives. Combining these
perspectives has enabled them to provide a more coordinated and integrated design process that results in
superior projects.
Assigned Personnel:
Russell Lee — Landscape Architect
Russell has been practicing landscape architecture for nearly 12 years. He is a Landscape Architect with a
wide range of project experience. He has skills in master planning, site design, visual simulation, urban
Design and landscape design. He has expertise in all phases of the design process from schematic design to
The Interwest Team 9 of 10
construction documents and construction administration. He brings a high level of creativity to the process
and is also a skilled project manager with experience in organizing teams with multiple sub -consultants.
Similar Project Experience:
• Timber Line Road Medians, Fort Collins, CO
• Downtown Transit Center, Fort Collins, CO
• City of Fort Collins Civic Center Office Building (215 N. Mason)
• Walnut Street Streetscape Improvements, Fort Collins, CO
• Presidio, Fort Collins, CO
• Spring Canyon Community Park, Fort Collins, CO
Hines Irrigation Consultants, Inc. System Design / Water Management I
Firm Description: �c
Hines Irrigation Consultants, Inc. was formed in 1993 to provide HI
professional irrigation consulting and design services to Land Developers,
Landscape Architects, Architects and Civil Engineering firms, Contractors,IM
� IrrigatiNW
on
Municipalities, and State and Federal agencies throughout the southwestern Consultants
U.S. Hines Irrigation Consultants provides creative solutions to difficult
design and construction challenges.
Assigned Personnel:
Jim Hines — Owner/Irrigation Consultant
Mr. Hines has over twenty years of professional experience in the landscape and irrigation industry. His
breadth of experience includes contracting, consulting, and irrigation design services. Mr. Hines has also
served as a manufacturer's technical consultant and public relations specialist to the landscape architectural
community. Jim's irrigation design experience encompasses project work in the United States, the Far East,
and Europe, exercising both knowledge gained from hands-on contracting experience and an understanding of
product and overall system operating performance.
Similar Project Experience:
• Harmony and Timberline Intersection Medians, Fort Collins, CO
• Harmony and Ziegler Intersection Medians, Fort Collins CO
• Broadway Streetscapes - Town of Eagle, CO
• Snowmass Village — Aspen, CO
The Interwest Team 10 of 10
TABLE OF CONTENTS
Intersection Turn Lane Improvements and
Civil Engineering Annual Services
2008 Intersection Turn Lane Improvements and Civil Engineering Design,
REFERENCES
Matt Baker, Street Oversizing Program Manager
City of Fort Collins Street Oversizing Department
281 College Avenue, Fort Collins, CO 80522
970-224-6108
mbaker@fceov.com
Wendy Turner
CDOT Region 4 Traffic
1420 2n4 Street, Greeley, CO 80631
970-%2-4615
wendy.turner@dot.state.co.us
Devin Davis
City of Loveland, Facilities Maintenance Superintendent
105 West Fifth Street
Loveland, CO 80537
970-%2-2365
davisd@ci.loveland.co.us
John Jordan
Town of Timnath
c% IB Engineering
11409 Business Park Circle, Suite 100
Firestone, CO 80504
303-678.7168
iohn.iordan@ibee-en2ineering.com
Martina Wilkinson, PE
Larimer County Traffic Engineer
200 W. Oak Street
Fort Collins, CO 80522
970-498-5700
martinawilkinson@msn.com
Doug Dohn
Dohn Construction, Inc.
2642 Midpoint Drive, Unit A
Fort Collins, CO 80525
970-490-1855
ddohn@dohnconstruction.com
References Page I of I
STAFF AVAILABILITY
INTERWEST STAFF AVAILABILITY
Interwest Consulting Group is currently involved in the design of the Harmony Road Improvement Project
that extends from Seneca Street to the Mason Street Corridor Trail and the Harmony and College intersection
itself. While these projects provide our team an exceptional understanding of the expectations and needs of
the Capital Engineering group and CDOT Region 4, we recognize there may be questions relative to our staff
availability when it comes to designing the intersection projects concurrently with the completion of the
Harmony Corridor Projects.
Interwest takes great pride in the work we have
performed for the City of Fort Collins and we're
highly motivated to continue this successful
relationship. Therefore, we have reviewed the
upcoming project schedules and evaluated staff
availability to ensure that the city will receive the
attention necessary to navigate the processes and
deliver exceptional service.
We anticipate that the Harmony Road project plans
will be complete and ready for bid by summer 2008
and prior to the commencement of the four
intersection designs. While Bob Almirall is not
earmarked to work on the proposed intersection project or future On -Call projects, other Interwest staff will
be supporting Mike Oberlander and will be readily available over the next 4 to 6 months. In regard to the
Harmony and College intersection, Mike Oberlander will lead that effort concurrently with the design of the
four intersections. However, due to the size and relative straightforward designs of the four intersections we
can confidently say that our staff and supporting Partner Firms can readily complete these projects on -time
and in budget!
Interwest Consulting Group has a core group of Professional Engineers and designers in Windsor, Colorado
and we commit that each project will be performed directly by our local staff. While Interwest has the
backing of more than 100 other employees in other offices should emergency situations arise, we are
confident that the work anticipated under this contract will be performed solely by the staff listed in this
Statement of Qualifications and we have the resources in-house to perform all tasks within the established
project schedule. With the UDBE requirement for this project, we have the good fortune of adding San
Engineering to the project team. San Engineering will be able to provide Interwest with added capacity from
a general civil aspect as well as its structural design capabilities.
We strongly encourage you to contact our references and enquire about our past history of providing services
on -time and under -budget. We understand how important schedule and budget is to our clients and our goal
is to "make you look good". Public Works projects are scrutinized by city staff, politicians, outside agencies
and the public at large. Therefore, you need a consulting team that will support your needs from conception
to completion. When you are successful, we are successful and our reputations in Northern Colorado support
this motto.
StafAvailability Page 1 of 1
COLORADO DEPARTMENT OF TRANSPORTATION
CERTIFICATE OF PROPOSED
DBE PARTICIPATION FOR
CMS 1k
Anticipated Location(s):
Project
Sheet
I of 2
PROJECT SPECIFIC (PS)
CONSULTANT CONTRACTS
Contract DBE Goal:
Will Your DBE% Meet The Goal (box C)?
15 %
El YES NO
Instructions For Prime Consultant:
• An officer of the consultant must complete and submit an original copy of this forms part of the Commendadon Section of your PS contract
Statement Of Interest (SOI).
• Submit a separate CDOT Form #1331 for each proposed DBE.
• Attach a signed Letter of Acceptance and copy of DBE certificate from each DBE firm.
• Retain a photocopy for your records.
(NOTE: See 49 CFR part 26.55, and the DBE Definitions and Requirements section of the contract, for further information concerning counting DBE
participation toward the contract's DBE goal.)
NAME OF DBE SUBCONSULTANT
ITEMS OF WORK TO BE PERFORMED
BY DBE SUBCONSULTANT
San Engineering, LLC
Drafting / ACAD Modeling Services
Roadway Design
Structural Engineering
Erasion Control Design
Construction Management
REQUIRED ATTACHMENTS: ❑ Letter of Acceptance ❑ DBE certificate To be provided after contract award (Per City).
A) What percentage of the overall contract is this proposed subcontract, supplytvendor contract, OR
service/broker contract?
p> 12 %NOTE:
Calculate %based on actual subcontractor dollars and not prime contract prices. Only report % amounts
that ere eli 'ble far cauntin toweM the contract el See DBE Defnitos and Requkements, in contract),
B) What is the total percentage value of proposed DBE participation from prior sheets/forms?
B> 3 %
C) What is the accumulative percentage value of the overall contract that is committed to DBEs?
C> li %
C=[A + Bj
I certify that:
• my company has accepted a proposal from the DBE suboonsultant named above.
• my company has notified the proposed DBE suboonsultant of the commitment % of work (Letter of Acceptance is attached).
• my company's use of the proposed DBE suboonsultant for the items of work listed above is a condition of the contract award.
• my company will not use a substitute DBE suboonsultant for the proposed DBE subconsultant's failure to perform under a fully
executed subcontract, unless my company complies with the DBE Definitions and Requirements section of the contract.
• In addition, if my company does not meet the intended DBE goal for this contract and is unable to document adequate good
faith efforts, I understand that my company will receive a poor contract performance rating from COOT, which will negatively
impact the scoring of our Statements Of Interest (SO[) on future CDOT contracts.
1 declare under penalty of perjury in the second degree, and any other applicable state or federal laws, that the statements
made on this document are true and complete to the best of my knowledge.
COMPANY NAME: Interwest Consulting Group
DATE: 4 24 08
COMPANY OFFICER SIGNATURE: '
TITLE: Owner
COOT Form 1331 1105
COLORADO DEPARTMENT OF TRANSPORTATION
CERTIFICATE OF PROPOSED
DBE PARTICIPATION FOR
CMS*
Anticipated Location(s):
Project#:
Sheet 2 of 2
PROJECT SPECIFIC (PS)
CONSULTANT CONTRACTS
Contract DBE Goal:
is %
Will Your DBE %, Meet The Goal (box C)?'
vEs No
Instructions For Prime Consultant:
• An officer of the consultant must complete and submit an original copy of this form as part of the Commendation Section of your PS contract
Statement Of Interest (SOI).
• Submit a separate CDOT Form #1331 for each proposed OBE.
• Attach a signed Letter of Acceptance and copy of DBE certificate from each DBE firm.
• Retain a photocopy for your records.
(NOTE: See 49 CFR part 26.55, and the DBE Definitions and Requirements section of the contract, for further information concerning counting DBE
participation toward the contract's DBE goal.)
NAME OF DBE SUBCONSULTANT
ITEMS OF WORK TO BE PERFORMED
BY DBE SUBCONSULTANT
Carnes Services, LLC
Traffic Control Plans and Traffic Control Services Associated with Design
REQUIRED ATTACHMENTS: ❑ Letter of Acceptance ❑ DBE certificate To be provided after contract award (Per City).
A) What percentage of the overall contract is this proposed subcontract, supplylvendor contract, OR
service/broker contract?
A> 3 %
NOTE: Calculate %based on actual subcontractor dollars and not prime contract prices. Only report % amounts
that are eligible for countino toward the contract ooal See DBE De*ftns endRecenlrements in contract).
B) What is the total percentage value of proposed DBE. participation from prior sheets/forms?
B> 12 %
C) What is the accumulativepercentage value of the overall contract that is committed to DBEs?
IS
C>
C=[A + BI
I certify that:
• my company has accepted a proposal from the DBE subconsultant named above.
• my company has notified the proposed DBE subconsultant of the commitment % of work (Letter of Acceptance is attached).
my company's use of the proposed DBE subconsultant for the items of work listed above is a condition of the contract award.
• my company will not use a substitute DBE subconsultant for the proposed DBE subconsultants failure to perform under a fully
executed subcontract, unless my company complies with the DBE Definitions and Requirements section of the contract.
• In addition, if my company does not meet the intended DBE goal for this contract and is unable to document adequate good
faith efforts, I understand that my company will receive a poor contract performance rating from CDOT, which will negatively
impact the scoring of our Statements Of Interest (SOI) on future COOT contracts.
I declare under penalty of perjury in the second degree, and any other applicable state or federal laws, that the statements
made on this document are true and complete to the best of my knowledge.
COMPANY NAME: Interwest Consulting Group
DATE: 4 ( 24 ) 08
COMPANY OFFICER SIGNATURE: G; �'
TITLE: Owner
results. These goals will then be used as measuring sticks throughout the process and to evaluate our success
at project close-out.
Communication is often the key to a successful project. Communication styles differ between companies,
agencies and even individuals so it is important to discuss the expectations at an early stage. The City Project
Manager is ultimately responsible for decision making and without the right information at the right time,
those decisions can be flawed. Interwest managers are known for their proactive communication styles and
are committed to keeping all stakeholders apprised of the project status on a regular basis. This is
accomplished through regular team meetings, detailed meeting minutes, assigned task lists, monthly project
summaries and on -going communication with the City's Project Manager.
QUALITY CONTROL
Our Team is committed to a philosophy and system of Quality Management that protects the entire team and
ensures a successful project. Our Quality Assurance (QA) Program covers all activities from kick off to close
out, including design, construction and documentation.
For the Interwest Team, our QA Program is intended to establish confidence among all concerned, that
quality related activities are being performed effectively. QA assures the existence and effectiveness of
procedures that attempt to make sure, in advance, that the expected levels of quality will be reached.
Our company -wide quality approach places an emphasis on three aspects:
1. Elements such as controls, project management, adequate processes, performance and communication
2. Competence such as knowledge, skills, experience and qualifications
3. Soft elements such as personnel integrity, confidence, organizational culture, motivation, team spirit
and quality relationships
The quality of the design is at risk if any of these aspects are deficient in any way
Each of Interwest's consultants follows their own strict guidelines for quality control both in the field and in
the office. In addition, each component is reviewed by senior Interwest staff before being forwarded to the
City for review. We provide independent peer and checklist reviews of all work products before submittals;
however, we believe that QA starts with the initial team meetings and is only really effective if it
encompasses an on -going commitment to quality work.
HARDWARE AND SOFTWARE RESOURCES
The entire Interwest Team utilizes the Microsoft Office Suite for all correspondence, reports, and
spreadsheets. All drafting, mapping, and/or digital design will be prepared with the use of AutoCAD 2007
with Land Development Desktop 2007. All surveying equipment is 100% compatible with the AutoCAD
software and the City's equipment.
Every team member is equipped with an adequate computer to run the required software. All printing and
document preparation is available in-house, although the use of large scale printing operations is typically
used when large quantities of printing are required. In this digital age, the team often uses the e-transmission
of Adobe PDF documents and drawings for review and coordination.
Project Understanding Page 3 of 3
r
AND
NNromo ��� N•
•mw �T
n. o
SECTION"
COSTS AS SHOWN: S 195,1
Fuu. LANE CosT PER Foor.
�. FORT COLLINS INTERSECTIONS
M 911, HARMONY WESTBOUND DOUBLE LEFT TURNS
? s hK W� SCALE: 111=501
AT LEMAY AVENUE
COSTS AS SHOWN: S8O.000
Full LANE COST PER Foc r. $315
DRAKE WESTBOUND RIGHTTI
AT LEMAY AVENUE
SCALE: 111-40'
No Text
40r
Costs AS SHOWN: $47,a
LL LANE COsr PER FOOT.
CosTs As SHOWN: $75,000
FuLL LANE CosT PER Fool: $405
FORT COLLINS INTERSECTIONS
NORTHBOUND & WESTBOUND RIGHT
TURN LANES - SHIELDS ST. & MULBERRY ST.
SCALE: 1 "-40'
Conceptual Construction Cost Estimates
2008 Intersection Turn Lane Improvements - City of Fort Collins
Harmony WB Leff at Drake WB Right at Lemsy Shields NB Right at laurel Shields NB Right at Mulberry WB Right at
Lemay Avenue Avenue Street Mulbe St at Shields
try M
Street
Estimated
Estimated
Estimated
Estimated
Estimated
Item
unit
unit Cost
Quantity Cost
Quantity Cost
Quantity Cost
Quanttyy Cost
Quantity Cost
Total Cost
Right of Way/Easements
SF
$18.00
0
$0
0
$0
1,300
$23,400
800
$14.400
600
WADI
$48,600
Remove Tree
EACH
$1,500.00
0
$0
6
$9,000
2
$3,000
2
$3,000
1
$1,500
$16,500
Remove Inlet
EACH
$900.00
1
$900
0
$0
1
$900
0
$0
0
$0
$1,800
Remove Sidewalk
SY
$6.50
0
$0
155
$1,008
75
$488
115
$748
90
$585
$2,828
Remove Curb and Gutter
LF
$5.00
1 0
$0
1 275
$1,375
1 235
$1,175
200
$1,000
135
$675
$4,225
Remove Pavement
SY
$3.50
920
$3,220
150
$525
180
$630
1 170
$595
100
$350
$5,320
Remove Ped Push Button
EACH
$3,000.00
0
SD
0
$0
0
$0
1
$3,000
1
$3,000
$6,000
Relocate Fire Hydrant
EACH
$2,500.00
0
$0
0
$0
0
$0
1
$2,500
0
$0
$2,500
Relocate Traffic Signal
EACH
$8,500.00
0
$0
1 0
$0
1
$8,500
0
$0
0
$0
$8,500
24' Retaining Wall
LF
$22.00
0
$0
130
$2,860
0
$0
0
$o
0
$0
$2,860
Earthwork
CY
$12.00
400
$4,800
250
$3,000
180
$2,160
170
$2,040
300
100
$1,200
$13,200
Landscaping/Irrigation
SF
$2.00
Soo
$1,000
3,300
$6,600
4,500
$9,000
1,200
$2,400
$1,200
$13,200
Erasion Control
SF
_SY___
$1.00
800
$800
1,000
$1,000
1,500
$1,500
Soo
$800
600
$600
$4,700
Fly Ash
$_700
7170
$8,190
375
$2,625
310
$2,170
280
$1,960
159
$1,113
$16,058
8' Aggregate Base
SY
$8.10
1,170
$9,477
375
$3,038
1 310
$2,511
280
$2,268
160
$1,296
$18,590
"As halt Pavement
SY
$31.50
1 1,170
$36,855
375
$11,813
310
$9,765
280
$8,820
160
$5,040
$72,293
24' Reinforced Concrete Pipe
LF
$65.00
1 420
$27,300
0
$0
15
$975
0
$0
0
$0
$28,275
Type "R'Inlet
EACH
$3,800.D0 1
0
$0
0
$0
1
$3,800
0
$0
0
$0
$3,800
Area Inlet
EACH
$3,200.00
1
$3,200
0
$0
0
$0
0
$0
0
$0
$3,200
Concrete Sidewalk
SY
$S8.00
0
$0
180
$10,440
50
$2,900
125
$7,250
70
$4,060
$24,650
Curb and Gutter
LF
$14.00
0
$0
270
$3,780
230
$3,220
185
$2,590
115
$1,610
$11,200
Median Curb and Gutter
LF
$13.00
710
$9,230
0
$0
0
$0
0
$0
0
$0
$9,230
Median Cover Material
SF
$9.00
3,800
$34,200
0
$0
0
$0
0
$0
0
$0
$34,200
Sub -Total
$139,172
$57,063
$76,094
$53,371
$33,029
$358,728
40%Con ti ency B Misc. Items
$55,669
$22,825
$30,437
$21,348
$33,029
$358,728
491
Total
$191,Btl
$79,888
$106,531
$74,719
$46,241
$S02,219
Cost Per Foot of FuLaLane
$390
$31S
$500
$405
$450