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HomeMy WebLinkAboutCORRESPONDENCE - RFP - P1075 HOLIDAY LIGHTING (7)Administrative Services Purchasing Division U RECEIVED August 11, 2008 Swingle Lawn, Tree and Landscape Care Attn: Eric Shaub 1805 East Lincoln Avenue A-3 Fort Collins, CO 80524 RE: Renewal, P1075 Holiday Lighting Expansion Proposal Dear Mr. Shaub: The City of Fort Collins wishes to extend the agreement term for the above captioned proposal per the existing terms and conditions and the additional tree locations per the following: • Pine Street canopy wrap eight (8) Hackberry and four (4) Honey Locust with c•9 LEC bulbs. • Mountain Avenue canopy wrap with c-9 LED bulbs and trunk wrap with mini LED bulbs five (5) Hackberry in the median east of existing project. • Install and takedown at end of season and store. Maintenance will be charged time anc materials according the existing contract. • City shall pay Service Provider for the performance of this contract seventy five thousand dollars ($75,000) plus the additional cost for the additional locations as follows: Year 1 cost $5696 parts and labor ($2876 parts, 2820 labor) Year 2 cost $2820 labor for install, takedown and storage Prohibition Against Employing Illegal Aliens. This paragraph shall apply to all Contractors whose performance of work under this Agreement does not involve the delivery of a specific end product other than reports that are merely incidental to the performance of said work. Pursuant to Section 8-17.5-101, C.R.S., at. seq., Contractor represents and agrees that: a. As of the date of this Agreement: 1. Contractor does not knowingly employ or contract with an illegal alien; and 2. Contractor has participated or attempted to participate in the basic pilot employment verification program created in Public Law 208, 104th Congress, as amended, and expanded in Public Law 156, 108th Congress, as amended, administered by the United States Department of Homeland Security (the 'Basic Pilot Program") in order to confirm the employment eligibility of all newly hired employees. b. Contractor shall not knowingly employ or contract with an illegal alien to perform work under this Agreement or knowingly enter into a contract with a subcontractor that knowingly employs or contracts with an illegal alien to perform work under this Agreement. C. Contractor shall continue to apply to participate in the Basic Pilot Program and shall in writing verify same every three (3) calendar months thereafter, until Contractor is accepted or the public contract for services has been completed, whichever is earlier. 215 North Mason Street ^ 2nd Floor -PO. Box 580 ^ Fort Collins, CO 80522-0580 ^ (970) 221-6775 o FAX (970) 221-6707 The requirements of this section shall not be required or effective if the Basic Pilot Program is discontinued. d. Contractor is prohibited from using Basic Pilot Program procedures to undertake pre -employment screening of job applicants while this Agreement is being performed. e. If Contractor obtains actual knowledge that a subcontractor performing work under this Agreement knowingly employs or contracts with an illegal alien, Contractor shall: 1. Notify such subcontractor and the City within three days that Contractor has actual knowledge that the subcontractor is employing or contracting with an illegal alien; and 2. Terminate the subcontract with the subcontractor if within three days of receiving the notice required pursuant to this section the subcontractor does not cease employing or contracting with the illegal alien; except that Contractor shall not terminate the contract with the subcontractor if during such three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. f. Contractor shall comply with any reasonable request by the Colorado Department of Labor and Employment (the "Department') made in the course of an investigation that the Department undertakes or is undertaking pursuant to the authority established in Subsection 8-17.5-102 (5), C.R.S. g. If Contractor violates any provision of this Agreement pertaining to the duties imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this Agreement. If this Agreement is so terminated, Contractor shall be liable for actual and consequential damages to the City arising out of Contractor's violation of Subsection 8-17.5-102, C.R.S. h. The City will notify the Office of the Secretary of State if Contractor violates this provision of this Agreement and the City terminates the Agreement for such breach. The term will be extended for one (1) additional year, September 1, 2008 through August 31, 2009. If the renewal is acceptable to your firm, please sign this letter in the space provided include a current copy of insurance naming the City as an additional insured and return all documents to the City of Fort Collins, Purchasing Division, P. O. Box 580, Fort Collins, CO 85022, within the next fifteen days. If this extension is not agreeable with your firm, we ask that you send us a written notice stating that you do not wish to renew the contract and state the reason for non -renewal. Please contact John D. Stephen, CPPO, CPPB, Senior Buyer at (970) 221-6777 if you have any questions regarding this matter. Sincerely, } ". ..� �L_PL James B. O'N�il IO, FNIGP Director of Purchasing and Risk Management gnat Date ( ase ' ica e your desire to renew P1075 by signing this letter and returning it to Purchasing Division within the next fifteen days.) JBO:mar Rev 01/08 E�l•wM.. Adminir ative Services Purchasing Division RECEIVED August 11, 2008 Swingle Lawn, Tree and Landscape Care Attn: Eric Shaub 1805 East Lincoln Avenue A-3 Fort Collins, CO 80524 RE: Renewal, P1075 Holiday Lighting Expansion Proposal Dear Mr. Shaub: The City of Fort Collins wishes to extend the agreement term for the above captioned proposal per the existing terms and conditions and the additional tree locations per the following: • Pine Street canopy wrap eight (8) Hackberry and four (4) Honey Locust with c-9 LED bulbs. • Mountain Avenue canopy wrap with c-9 LED bulbs and trunk wrap with mini LED bulbs five (5) Hackberry in the median east of existing project. • Install and takedown at end of season and store. Maintenance will be charged time and materials according the existing contract. • City shall pay Service Provider for the performance of this contract seventy five thousand dollars ($75,000) plus the additional cost for the additional locations as follows: Year 1 cost $5696 parts and labor ($2876 parts, 2820 labor) Year 2 cost $2820 labor for install, takedown and storage Prohibition Against Employing Illegal Aliens. This paragraph shall apply to all Contractors whose performance of work under this Agreement does not involve the delivery of a specific end product other than reports that are merely incidental to the performance of said work. Pursuant to Section 8-17.5-101, C.R.S., et. seq., Contractor represents and agrees that: a. As of the date of this Agreement: 1. Contractor does not knowingly employ or contract with an illegal alien; and 2. Contractor has participated or attempted to participate in the basic pilot employment verification program created in Public Law 208, 104th Congress, as amended, and expanded in Public Law 156, 108th Congress, as amended, administered by the United States Department of Homeland Security (the 'Basic Pilot Program") in order to confirm the employment eligibility of all newly hired employees. b. Contractor shall not knowingly employ or contract with an illegal alien to perform work under this Agreement or knowingly enter into a contract with a subcontractor that knowingly employs or contracts with an illegal alien to perform work under this Agreement. C. Contractor shall continue to apply to participate in the Basic Pilot Program and shall in writing verify same every three (3) calendar months thereafter, until Contractor is accepted or the public contract for services has been completed, whichever is earlier. 215 North Masan Sheet ^ 2nd Floor ^ P.O. Box 580 > Port Collins, CO 80522-0580 • (970) 221-6775 ^ FAX (970) 221-6707 The requirements of this section shall not be required or effective if the Basic Pilot Program is discontinued. d. Contractor is prohibited from using Basic Pilot Program procedures to undertake pre -employment screening of job applicants while this Agreement is being performed. e. If Contractor obtains actual knowledge that a subcontractor performing work under this Agreement knowingly employs or contracts with an illegal alien, Contractor shall: 1. Notify such subcontractor and the City within three days that Contractor has actual knowledge that the subcontractor is employing or contracting with an illegal alien; and 2. Terminate the subcontract with the subcontractor if within three days of receiving the notice required pursuant to this section the subcontractor does not cease employing or contracting with the illegal alien; except that Contractor shall not terminate the contract with the subcontractor if during such three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. f. Contractor shall comply with any reasonable request by the Colorado Department of Labor and Employment (the "Department") made in the course of an investigation that the Department undertakes or is undertaking pursuant to the authority established in Subsection 8-17.5-102 (5), C.R.S. g. If Contractor violates any provision of this Agreement pertaining to the duties imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this Agreement. If this Agreement is so terminated, Contractor shall be liable for actual and consequential damages to the City arising out of Contractor's violation of Subsection 8-17.5-102, C.R.S. h. The City will notify the Office of the Secretary of State if Contractor violates this provision of this Agreement and the City terminates the Agreement for such breach. The term will be extended for one (1) additional year, September 1, 2008 through August 31, 2009. If the renewal is acceptable to your firm, please sign this letter in the space provided include a current copy of insurance naming the City as an additional insured and return all documents to the City of Fort Collins, Purchasing Division, P. O. Box 580, Fort Collins, CO 85022, within the next fifteen days. If this extension is not agreeable with your firm, we ask that you send us a written notice stating that you do not wish to renew the contract and state the reason for non -renewal. Please contact John D. Stephen, CPPO, CPPB, Senior Buyer at (970) 221-6777 if you have any questions regarding this matter. Sincerely, % q James B. O'N�il I , CPPO, FNIGP Direofor of Purchasing and Risk Ma�emet Date ttrdicafe your desire to renew P1075 by signing this letter and returning it to Purchasing within the next fifteen days.) JBO:mar Rev 01/08 96]LE #4,1111tuu, Denver Fort Rock /Boulder Monument I reCastle Loveland /Greeley Longmont (IfAf!!sll((1Sf11>f1111(iH116t(�'dl/l((allll(lfdlld!f; tl 3U.'.�.337.Ei7_.OJ Ti43.302.51�-7 97(1.:22'1.9257 72i1.:204.1846 Fax: 303.337.0157 Fax: 303.337.0157 Fax: 970.221.4822 Fax: 970.221.4822 www.myswingle.com City of Fort Collins Mike Calhoon City of Fort Collins Parks and Recreation 413 S. Bryan Ave Fort Collins, CO 80521 Downtown Holiday Lighting'Expansion Proposal (Install and Takedown at end of season and store. Maintenance will be charged time and materials according the ' xisting contract. me St. Canopy wrap 8 hackberry and 4 small honey locust with c-9 LED bulbs. ountain Ave. Canopy wrap with C-9 LED,bplbs and trunk wrap with mini LED Bulbs 5 hackberry in the m \ ian east of existing project. Year 1 cost $5696 Parts and labor ($2876 Parts, $2820 labor) Year 2 cost $2820 labor for install, takedown, and storage Mike, Let me know if you or the DBA have questions. Thank you Eric Shaub Swingle Lawn and Tree Care 970-556-2981 Cell 1 9 4 7- 2 0 0 7 P. A 100VgwmrnfC vmk�v 1190 �1oic CorceulM>n0 to �Ov�uVrnp101`nnJ lolalsnl¢�nc10n.