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HomeMy WebLinkAboutCORRESPONDENCE - BID - 6037 FLEET FUEL (2)ianinistrative Services rchasing Division Eo1 Haiston Oil Co. Attn: Jeff Haiston 425-rwam"t. P 6 Fort Collins, CO 80529 —gS a RE: 6037 Fleet Fuel 2007 Dear Mr. Haiston: JUL 2 2009 RECEIVED The City of Fort Collins wishes to extend the agreement term for the above captioned proposal per the existing terms and conditions and the following: Prohibition Against Employing Illegal Aliens. This paragraph shall apply to all Contractors whose performance of work under this Agreement does not involve the delivery of a specific end product other than reports that are merely incidental to the performance of said work. Pursuant to Section 8-17.5-101, C.R.S., et. seq., Contractor represents and agrees that: a. As of the date of this Agreement: and 1. Contractor does not knowingly employ or contract with an illegal alien; 2. Contractor has participated or attempted to participate in the basic pilot employment verification program created in Public Law 208, 104th Congress, as amended, and expanded in Public Law 156, 108th Congress, as amended, administered by the United States Department of Homeland Security (the "Basic Pilot Program") in order to confirm the employment eligibility of all newly hired employees. b. Contractor shall not knowingly employ or contract with an illegal alien to perform work under this Agreement or knowingly enter into a contract with a subcontractor that knowingly employs or contracts with an illegal alien to perform work under this Agreement. C. Contractor shall continue to apply to participate in the Basic Pilot Program and shall in writing verify same every three (3) calendar months thereafter, until Contractor is accepted or the public contract for services has been completed, whichever is earlier. The requirements of this section shall not be required or effective if the Basic Pilot Program is discontinued. d. Contractor is prohibited from using Basic Pilot Program procedures to undertake pre -employment screening of job applicants while this Agreement is being performed. e. If Contractor obtains actual knowledge that a subcontractor performing work under this Agreement knowingly employs or contracts with an illegal alien, Contractor shall: 1. Notify such subcontractor and the City within three days that Contractor has actual knowledge that the subcontractor is employing or contracting with an illegal alien; and 2. Terminate the subcontract with the subcontractor if within three days of Rev06/07 215 North Mason Street ^ 2nd Floor • PO. Box 580 • Fort Collins, Co 80522-0580 > (970) 221-6775 ^ FAX (970) 221-6707 07/19/2008 08:03 970-482-8054 07/22/�,'008 15:01 9702216707 HAISTON OIL C11Y F10 PURCHtiSIM PAGE 02/02 PAGE 03/02 receiving the notice required pursuant to this section the subcontractor does not cease employing or contracting with the illegal alien; except that Contractor shall not terminate the contract with the subcontractor if during such three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. f. Contractor shall comply with any reasonable request by the Colorado Department of Labor and Employment (the "Department") made in the course of an investigation that the Department undertakes or is undertaking pursuant to the authority established in Subsection 8-17.5-102 (5), C.R.S. g, If Contractor violates any provision of this Agreement pertaining to the duties imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this Agreement, If tills Agreement is so terminated, Contractor shall be liable for actual and consequential damages to the City arising out of Contractor's violation of Subscotion 8-17.5-102, C,R.S. h. The City will notify the Office of the Secretary of -State if Contractor violates this provision of this Agreement and the City terminates the Agreement for such breach. The term will be extended for one (1) additional year, March 31, 2008 through March 30, 2009. If the renewal is acceptoble to your firm, please sign this letter in the space provided, include a current copy of insurance naming the City as an additional in and return all documents to the City of Fort Collins, Purchasing Division, P. O. Box 680, Fort Collins, CO 85022, within the next fifteen days_ If this extension is not agreeable with your firm, we ask that you send us a written notice stating that you do not wish to renew the contract and state the reason for non -renewal. Please contact James R. plume. CPPO, Senior Buyer at (970) 221-6776 If you have any questions regarding this matter. Sincerely, J m B. O'Neill 11, CPPO, FNIGP Di ctor of Purchasing and Risk Management Date (Please indicate your desire to renew 6037 by signing this letter and returning it to Purchasing Division within the next fifteen days.) JBQ:cj RQv06/07 II ,I�hlil �i:nr-�I I I ii�tr,���Iln1! r:�r'l:�tr iTME, . 07;'22/2,llkn7 1!:1-,12 W&T CITY r IC PUR IIr1& I•iu F 9 %41 22161F_a j FF:]- 1M22.167`i . Sol H 0011MJ;;41OU P"c C't osi,,rgt+, �'Cifi'vitiion N n t4 of Hai.;ton Oil Co. Anfi:n: ,.h�'rt' f-f:ai stop 226 Matto St, Fort t .cr Ins, (1 t:7 80521 I F: (0, '/ Fleof. Fuel 2007 !Jr a Mi. Hai -Assn: 'The CRY Of Axt Collins w(.. h as, t<a extend Wo a �i�er�i n rr,. 'i rl�rt 'for thra r7bavo, Captioned propcisal per tVwi (xistRlg terms rand cofldifians and Vie iollovving: i T�td>tticr(i triirr P [ t1�lr1uilur ilitar.7,€ Alm ar r(ai aph S11111 apply to III C;cantru rr.�t, whose perform 2(1Cor of work tntlt t �r9u;=, Aorec inert aiu ., not involve the delively of <� spec he end prodiu t ,;rMer than rt-, l.% 7I15r inercfly incidoi,IIM to the performance of said a Awk %suautto S aAhn 8-1/,b- tt7"i, C;.Ci,,%>., (A." so,cl , C arrtracis p� r'Eayrr ucrri Ind agle.e iaa �L' a. As of the dam of Rio Afire: ar lent: ,anti s n E. (c o1f,1"ar,=Car doeC1k knelwingly offIr,l(:,y Or aantr°a(;t with .in illegal align; 2 Conira(Aor Ws Pat d €irate 9 or sllsipod to paddp ate Iri the bade pyt iaaplayrru rrf vori'fi( ation prog >rn rro,'ited in Public I_arw 208, I04til ar r�ner�ci, aiad expanded in Dahl c Law'156, '108''rh C:artgr-ritras, oS 2I71e11de'd, ,irinlAko p(d by Vic UnRed `xafes; Departrria(if. of Homeland Seci.trity {'rho, "Basic. Pilot I'Vo araurr") in order to c:onfl na ther (=trtt)loyrnc:nt ((=liriibilily Of all newly IlRed e r'iplt7yt os. a. Confrz-:acAorshaN not EcnomAngly i.rrrpltay Or an illoWal Callen to perform work und(.i in!--, Agruc onion or knowingly r. ntor ini;o n contrtaei: vvith ua ; Llbr., rrltrtac.f©r tYuat 1010win jly CN-riplC)yS (;)r t"cintracts with <an ilie�Kll ralie.n to pOrfarril Work urlCie.r this Agree',, nonf. II ,I�hlil �i:nr-�I I I ii�tr,���Iln1! r:�r'l:�tr iTME, . 07;'22/2,llkn7 1!:1-,12 W&T CITY r IC PUR IIr1& I•iu F 9 %41 22161F_a j FF:]- 1M22.167`i . Sol H 0011MJ;;41OU P"c C't osi,,rgt+, �'Cifi'vitiion N n t4 of Hai.;ton Oil Co. Anfi:n: ,.h�'rt' f-f:ai stop 226 Matto St, Fort t .cr Ins, (1 t:7 80521 I F: (0, '/ Fleof. Fuel 2007 !Jr a Mi. Hai -Assn: 'The CRY Of Axt Collins w(.. h as, t<a extend Wo a �i�er�i n rr,. 'i rl�rt 'for thra r7bavo, Captioned propcisal per tVwi (xistRlg terms rand cofldifians and Vie iollovving: i T�td>tticr(i triirr P [ t1�lr1uilur ilitar.7,€ Alm ar r(ai aph S11111 apply to III C;cantru rr.�t, whose perform 2(1Cor of work tntlt t �r9u;=, Aorec inert aiu ., not involve the delively of <� spec he end prodiu t ,;rMer than rt-, l.% 7I15r inercfly incidoi,IIM to the performance of said a Awk %suautto S aAhn 8-1/,b- tt7"i, C;.Ci,,%>., (A." so,cl , C arrtracis p� r'Eayrr ucrri Ind agle.e iaa �L' a. As of the dam of Rio Afire: ar lent: ,anti s n E. (c o1f,1"ar,=Car doeC1k knelwingly offIr,l(:,y Or aantr°a(;t with .in illegal align; 2 Conira(Aor Ws Pat d €irate 9 or sllsipod to paddp ate Iri the bade pyt iaaplayrru rrf vori'fi( ation prog >rn rro,'ited in Public I_arw 208, I04til ar r�ner�ci, aiad expanded in Dahl c Law'156, '108''rh C:artgr-ritras, oS 2I71e11de'd, ,irinlAko p(d by Vic UnRed `xafes; Departrria(if. of Homeland Seci.trity {'rho, "Basic. Pilot I'Vo araurr") in order to c:onfl na ther (=trtt)loyrnc:nt ((=liriibilily Of all newly IlRed e r'iplt7yt os. a. Confrz-:acAorshaN not EcnomAngly i.rrrpltay Or an illoWal Callen to perform work und(.i in!--, Agruc onion or knowingly r. ntor ini;o n contrtaei: vvith ua ; Llbr., rrltrtac.f©r tYuat 1010win jly CN-riplC)yS (;)r t"cintracts with <an ilie�Kll ralie.n to pOrfarril Work urlCie.r this Agree',, nonf.