HomeMy WebLinkAboutCH2M HILL - CONTRACT - GENERAL CORRESPONDENCE - INSURNACEAMENDMENT#5-BIDPACK23ONLY -CM FOR 2008
Amendment No. Five to Contract
Dated February 1, 2007
Between
CH2M HILL, INC.
and
The Cities of Fort Collins and Loveland
The Cities and the Engineer agree to amend their contract for improvements to Fort Collins -
Loveland Municipal Airport, Loveland, to include fees for engineering services. The
improvement items are included in the Scope of Work of the original contract. The items
covered by this amendment are as described on the attached:
SCOPE OF SERVICES
FORT COLLINS - LOVELAND MUNICIPAL AIRPORT
CONSTRUCTION OBSERVATION
2008 AIRPORT IMPROVEMENTS
BID PACKAGE 2 - UTILITY LOWERING AND DRAINAGE IMPROVEMENTS FOR
FUTURE TAXIWAY E
BID PACKAGE 3 - ACQUIRE LOADER WITH SNOW REMOVAL ATTACHMENTS
AIP 3-08-0023-22
The Scope of Services and Cost Proposal for this Amendment No. Five are attached
hereto as Attachments A and B respectively and incorporated herein by reference. Note
that the Services under Bid Package #1 Security Improvements in not included under
Amendment #5. The Cities agree to pay the Engineer for the engineering services related
to these additional improvements in the following manner:
PART B - SPECIAL SERVICES (CONSTRUCTION OBSERVATION)
The maximum estimated SPECIAL SERVICES engineering is as follows:
FIELD ENGINEERING
The Engineer shall be reimbursed on a Fixed Unit Rate Basis. The Engineer's costs
shall be determined on the basis of time (i.e., the number of hours worked),
multiplied by the Engineer's standard hourly rates for each applicable employee
classification, which includes overhead, general administrative costs, and profit.
Overhead costs are based on the most recent audit on the Engineer's records. The
Engineer shall also be reimbursed for any direct expenses incurred as a result of his
or her duties, including but not limited to lodging, auto mileage, meals, per diem,
communication charges and computer charges.
The estimated maximum for FIELD ENGINEERING is:
Maximum Not to Exceed Bid Package No. 2.................................. $31,055.00
Maximum Not to Exceed bid Package No. 3.................................... $2,059.00
Total Maximum Not to Exceed - all Bid packages ........................ $33,114.00
2.12.4 The Consultant is not responsible for health or safety precautions of construction
workers. The Consultant is not responsible for the Contractor's compliance with the
health and safety requirements in the contract for construction, or with federal, state,
and local occupational safety and health laws and regulations.
3.0 SERVICES DURING THE CLOSE-OUT PHASE
The Consultant shall assist the Owner in closing out the contract for construction and
commencement of the Owner's use of the completed work. The Consultant's services
shall include the following.
3.1 Substantial Completion
3.1.1 The Consultant shall assist the Owner in issuing documents for substantial completion
and acceptance of the work. The Consultant shall advise the Owner on payment, and
partial release of retention. Included with the Substantial Completion shall be an
inspection to be attended by the Field Inspector. A substantial completion inspection
will be required for both Bid Package 1 and Bid Package 2.
3.2 Final Completion
3.2.1 The Consultant shall assist the Owner in issuing documents for final completion and
acceptance of the work. The Consultant shall advise the Owner on final payment, release
of retention, and release of insurance and bonds. Included with the Final Completion
shall be an inspection to be attended by the FAA, the Project Manager, and Field
Inspector. A final completion inspection will be required for all three bid packages, Bid
Package 1, Bid package 2 and Bid Package 3. It is anticipated that the three final
inspections will take place at different times.
3.3 Close-out File and Records
3.3.1 The Consultant shall provide to the Owner an organized set of project documents and
records. The Consultant shall also submit three copies of the FAA Final Construction
Report to the Owner. One construction report will be prepared that covers both Bid
Package 1 and Bid Package 2.
3.3.2 The Consultant shall provide to the owner a final closeout report as required by the FAA
detailing the acquisition of the loader with snow removal attachments.
4.0 POST -CONSTRUCTION PHASE SERVICES
4.1 As -Built Drawings
The Consultant shall revise the original design drawings to reflect available
record information provided by the Contractor and equipment suppliers for the
Final Record Drawings. One full-size set of drawings, two half size drawings and
one CD containing the electronic set of drawings shall be provided to the Owner.
One half-size set of drawings and one CD containing the electronic set of
drawings shall be provided to the FAA. An as -built set will be required for both
Bid Package 1 and Bid Package 2
4.2 Warranty Period Services
The Consultant shall provide the following warranty performance review
services during the one-year warranty period to assist the Owner in coordinating
corrections of deficient equipment or construction:
-ATTACHMENT A- 2008CM AMENDMENT45-FINAL
4.2.1 Participate in an end -of -warranty period inspection one month prior to completion of
the warranty period and provide a letter identifying any deficiencies found and
recommended actions. This inspection shall be attended by the Project Manager, Staff
Engineer and Field Inspector.
4.2.2 Provide one onsite observation to verify correction of the deficiencies, if any, by the
Field Inspector.
5.0 ADDITIONAL SERVICES
5.1 Services Provided
The following additional services shall be provided by the Consultant upon
authorization of the Owner and agreement on compensation to the Consultant.
These services are not part of this scope of services.
5.1.1 Services necessary due to the default of the Contractor.
5.1.2 Services related to warranty claims, enforcement and inspection.
5.1.3 Services for the investigation and analysis of contractor claims; preparation of reports on
contractor claims; provision of professional claims analysis services; participation in
litigation or alternative dispute resolution of claims.
5.1.4 Preparation for and serving as a witness in connection with any public or private
hearing or other forum related to the project.
5.1.5 Services supporting the Owner in public relations activities.
5.1.6 Value engineering or similar value analysis studies.
5.1.7 Services for review and/or preparation of Owner or Contractor proposed changes to the
project.
5.1.8 Services to support, prepare, document, bring, defend, or assist in litigation undertaken
or defended by the Owner.
6.0 MASTER LIST OF ASSUMPTIONS
The following assumptions were used when determining the compensation to the
Consultant. These assumptions are in addition to the scope and additional services set
forth in the foregoing scope of work.
6.1 Services During the Construction Phase
6.1.1 The included SDC is for construction of both Bid Package 1 and Bid Package 2. The Bid
packages are defined on the project drawings. Bid Package 3 includes payment to the
contractor, a final inspection and a closeout report only.
6.1.2 The construction period consists of 45 calendar days for Bid Package 1 and 33 calendar
days for Bid Package 2. It is anticipated that the two packages will be constructed at
separate times, with little to no overlap of the projects. The projects are anticipated to
begin construction in the summer of 2008.
6.1.3 The projects will be constructed under two separate general contracts for construction.
6.1.4 The Contractor is not required to provide a field office structure. The Field Inspector will
be given access to the Airport's offices for using their laptop on an as needed basis.
SCOPE OF SERVICES -ATTACHMENT A-2008CM-AMENDMENT85-FINAL 9
6.1.5 The Consultant shall arrange and conduct one sequencing meeting with the Owner and
Contractor in the Owner's office or at the project site. A Sequencing meeting will be held
for both Bid Package 1 and Bid Package 2, and the meetings will be held at different
times.
6.1.6 The Consultant shall arrange and conduct one pre -construction meeting with the
Owner, Contractor, FAA, and other interested parties in the Owner's office or at the
project site. A pre -construction meeting will be held for both Bid Package 1 and Bid
Package 2, and the meetings will be held at different times.
6.1.7 Weekly construction progress meetings shall be conducted by the Consultant at the
project site. The Consultant shall have 1 person (FI) attend each meeting. The project
Manager will attend 2 meetings for both Bid Package 1 and 2, for a total of 4 meetings.
6.1.8 The Consultant shall provide one Field Inspector (FI) for 2 days of mobilization at 8
hours per day to review the project plans and specifications. The FI will require 16 hours
for review of each bid package (Bid Package 1 and Bid Package 2). The FI will also be
provided for 8 hours of field inspection per week, for a total of 7 weeks for Bid Package
1 and 5 weeks for Bid Package 2. The amount of hours for the Project Manager for Bid
Package 1 is estimated at a total of 4 hours a week for 9 weeks (1 week of mobilization, 7
weeks for Construction and 1 week for final inspection), plus project management
duties. The amount of hours for the Project Manager for Bid Package 2 is estimated at a
total of 4 hours a week for 7 weeks (1 week of mobilization, 5 weeks for Construction
and 1 week for final inspection), plus project management duties. The amount of hours
for the Staff Engineer is estimated at 8 hours a week for 9 weeks for Bid Package 1 and 8
hours a week for 7 weeks for Bid Package 2. Additional non -field hours will be required
for the Field Inspector and Project Manager to attend the sequencing meeting and the
pre -construction meeting. The Utility Inspector will review utility work RFI's and
submittals, while the staff engineer hours will primarily be used for RFI's, submittal
review, and RFQ's. Electrical Inspector hours will be required for Bid Package 1 for
RFI's, submittal reviews and one final inspection.
6.1.9 It is anticipated that no more than 15 original submittals and 10 re -submittals will be
reviewed for both bid packages. This includes shop drawings, material submittals and
samples.
6.1.10 Up to 2 construction schedules and 5 updates will be reviewed for both bid packages.
6.1.11 Up to 10 Requests for Interpretation/ Clarification will be reviewed and responded to
for both bid packages.
6.1.12 Up to 4 Change Orders will be prepared, 2 for each bid package.
6.1.13 The Consultant shall conduct one final inspection lasting 4 hours including travel time,
to be attended by the Project Manager and the Field Inspector. One final inspection will
be required for each bid package, at separate times.
6.1.14 The Consultant shall review 2 monthly pay requests from the Contractor for Bid
Package 1, 2 monthly pay requests from the Contractor for Bid Package 2, and 1 pay
request for Bid Package 3.
6.1.15 The Consultant shall NOT provide surveying to verify the quality of the Contractor's
work, as it is not required as part of the Contract documents.
SCOPE OF SERVICES -ATTACHMENT A- 2008CM AMENDMENT45-FINAL 10
6.1.16 The Consultant shall NOT provide geotechnical and material testing for acceptance
testing. All testing required will be performed by the Contractor.
6.1.17 No rental vehicle will be provided for the FI or the PM. The Owner will reimburse the FI
and PM for the use of their personal vehicles at the rate of .505 cents per mile driven.
6.1.18 The Consultant will not provide per diem expenses for the Field Inspector.
6.2 Services During the Post -Construction Phase
6.2.1 The Consultant shall prepare record drawings based on mark-ups from the Contractor.
One full-size set of drawings, two half size sets of drawings, and one CD containing the
electronic set of drawings will be provided to the Owner. One half-size set of drawings
and one CD containing the electronic set of drawings will be provided to the FAA. The
deliverables will be prepared for both Bid Package 1 and Bid Package 2.
6.2.2 The Consultant shall conduct one warranty inspection lasting 4 hours including travel
time within one year of facility startup, to be attended by the Project Manager and the
Field Inspector. The Consultant shall prepare a report summarizing the findings. One
warranty inspection will be performed for both Bid Package 1 and Bid Package 2 at the
same time.
6.2.3 The Consultant shall conduct one additional inspection to verify items discovered
during the warranty inspection, if any, have been completed. This review will last 4
hours, including travel time, within one month of the warranty inspection to be attended
by the Field Inspector. The Consultant shall prepare a report summarizing the findings.
6.3 Owner Provided Services
6.3.1 Owner will provide to the Consultant all data in Owner's possession relating to the
Consultant's services on the Project. The Consultant shall reasonably rely upon the
accuracy, timeliness, and completeness of the information provided by the Owner.
6.3.2 Owner will make its facilities accessible to the Consultant as required for the
Consultant's performance of its services.
6.3.3 Owner will give prompt notice to the Consultant whenever Owner observes or becomes
aware of any development that affects the scope or timing of the Consultant's services,
or of any defect in the work of The Consultant or the Contractor.
6.3.4 The Owner will examine information submitted by the Consultant and render in writing
or otherwise provide decisions in a timely manner.
6.3.5 The Owner will furnish required information and approvals in a timely manner.
6.3.6 The Owner will cause all agreements with the Contractor to be consistent with the
Consultant's Agreement.
SCOPE OF SERVICES -ATTACHMENT A-2008CM-AMENDMENT#5-FINAL it
No.
Attachment B - Amendment #5
COST PROPOSAL and CH2M HILL Labor Rate Proposal
FORT COLLINS — LOVELAND MUNICIPAL AIRPORT
2008 AIRPORT IMPROVEMENTS - AIP 3-08-0023-22
BID PACKAGE 1 -SECURITY IMPROVEMENTS PHASE 1 AND 2
BID PACKAGE 2- LOWER UTILITIES AND DRAINAGE IMPROVEMENTS FOR FUTURE TAXIWAY E
BID PACKAGE 3 - ACQUIRE SRE LOADER WITH SNOW REMOVAL ATTACHMENTS
Summary
_
E.¢o�l2
Tl=,
Pun
Smzua
mw
A�aYi�
Services Duri ComVuaion-Bitl Pa.-.t Secant Im o menls
$3J 600
$t 202
5M 38802
Totals - Bid Package I(Secunty Improvements)
$P,600
St,202
$38,802
_ ..._ _
S ces Dun ('q st qon-BitlP U.. Louvr Ul lil es
$301GG
591t
31 Cfi5
Totals Bid Package 2(Lo rUtilities)
$30,16C
$91
$31,055
Sery cos Oun C retina on -ea Pac e3 A wire SRE --
�- 91820
5239
52059
Totals- Bid Package 3(Acquin SRE)
$1.820
$239
$2,059
Total a1138id Packages
$69,566
12,352
$0
$0
$71,916
Sets;oea
BID PACKAGE 1 - SECURITY IMPROVEMENTS PHASE 1 AND 2
Pyp t sr3 Roazo] c, Cs1. HAI
6/1IC00
% COST PROPOSAL and CH2M HILL Labor Rate Proposal
a FORT COLLINS — LOVELAND MUNICIPAL AIRPORT
2008 AIRPORT IMPROVEMENTS - AIP 3-08-0023-22
s BID PACKAGE 1 - SECURITY IMPROVEMENTS PHASE 1 AND 2
s BID PACKAGE 2 - LOWER UTILITIES AND DRAINAGE IMPROVEMENTS FOR FUTURE TAXIWAY E
BID PACKAGE 3 - ACQUIRE SRE LOADER WITH SNOW REMOVAL ATTACHMENTS
c< BID PACKAGE 2 - LOWER UTILITIES AND DRAINAGE IMPROVEMENTS FOR FUTURE TAXIWAY E
M.
AMENDMENT#5-E10PACK230NLY-CM FOR 2008
All other terms and conditions of the original contract shall remain in effect.
IN WITNESS WHEREOF, the parties hereto have affixed their signatures this
day of = ✓1 E.- 12008.
SPONSOR:
CITY OF LOVELAND, COLORADO
By "
City Manager
A I i.7"') 6 d i 1 T
j C ®Illale® ASSISTANT CITY ATTORNEY
AttestR I 4k 60�®aF IOV�®®0<®®
O ...�9�00®
CITY OF FORT COLLINS, COLORADO V8: po
g
SE
Purchasing Agent ®®®®®®®®L'OLOR ®00®%
ENGINEER:
CH2M HILL
By - r ✓z�gg�
John L Thompson, P[E. / Operations Leader
iOlyl)r'
Assistant j/ Aftxwney
Attachment A - Amendment #5
SCOPE OF SERVICES
FORT COLLINS - LOVELAND MUNICIPAL AIRPORT
CONSTRUCTION OBSERVATION
2008 AIRPORT IMPROVEMENTS
BID PACKAGE 1- SECURITY IMPROVEMENTS PHASE 1 AND 2
BID PACKAGE 2 - UTILITY LOWERING AND DRAINAGE IMPROVEMENTS FOR
FUTURE TAXIWAY E
BID PACKAGE 3 - ACQUIRE LOADER WITH SNOW REMOVAL ATTACHMENTS
AIP 3-08-0023-22
This is an Appendix attached to, made a part of and incorporated by reference with the
Agreement between CH2M HILL, Inc. and The Cities of Fort Collins and Loveland, dated
02-01-2007, for professional services. This Scope of Services is Attachment A of Amendment #5
to the Contract. For the remainder of this scope of services, the Cities of Fort Collins and
Loveland are collectively referred to as "Owner" and CH2M HILL, Inc. is indicated as
"Consultant".
1. PROJECT DESCRIPTION
1.0 GENERAL. The work is to occur at the Fort Collins - Loveland Municipal Airport
(FNL) in Loveland, Colorado. The work will be performed and constructed under a
Federal Aviation Administration (FAA) Airport Improvement Program (AIP) grant to
the airport. The project consists of Services during Construction for the subject project
under AIP 3-08-0023-22.
Consultant shall provide Services during Construction (SDC) as defined below. The SDC
are intended to assist the Owner to administer the contract for construction, monitor the
performance of the construction Contractor(s), verify that the Contractor's work is in
general conformance with the contract documents, and assist the Owner in responding
to events that occur during the construction. The SDC are based upon the understanding
that the Owner will contract directly with the Contractor and will be actively involved in
the construction process to make decisions, provide approvals, and perform other
actions necessary for the completion of the construction. The SDC are also based upon
the Owner executing a contract for construction with the Contractor that is consistent
with the Consultant's Agreement and with this scope of work, and which provides the
requisite authority for the Consultant to fulfill its SDC responsibilities.
The scope of services includes SDC for the federally funded construction of Bid Package
1 (Security Improvements), Bid Package 2 (Utility Lowering and Drainage
Improvements for future Taxiway E), and Bid Package 3 (Acquire Loader with Snow
Removal Attachments), as shown on the project drawings.
The Consultant's SDC are based upon the schedule or duration of construction
anticipated at the time that these services are agreed. Deviations from the anticipated
schedule or duration of construction will materially affect the scope of these SDC and
the Consultant's compensation for the SDC, and will require an adjustment to the
Consultant's compensation.
SCOPE OF SERVICES ATTACHMENT A-2008CM-AMENOMENT45-FINAL 1
The Consultant shall not be responsible for the means, methods, techniques, sequences
or procedures of the Contractor, nor shall the Consultant be responsible for the
Contractor's failure to perform in accordance with the contract for construction.
2.0 SERVICES PROVIDED DURING CONSTRUCTION
The Consultant shall provide services to assist in coordinating the site activities,
administering the contract for construction, monitoring the contractor's performance,
responding to design and technical submittals, and closing out the contract for
construction.
2.1 Project Management
2.1.1 Reporting: The Consultant shall keep the Owner advised of the progress of the
construction. This includes submitting monthly progress reports and invoices to the
Owner, subconsultant management, construction staff coordination and regular
conversations with the Owner.
2.2 Document Management System and Procedures
The Consultant shall establish a system and set of procedures for managing,
tracking and storing all relevant documents between the Contractor, the
Consultant and Owner produced during the Bid/Award, Construction and
Closeout phases of the project. The Consultant shall utilize an appropriate
computer based document management system selected by the Consultant.
Should the Owner require a specific system, the Owner will advise the
Consultant in advance and will compensate the Consultant for any additional
costs incurred. The Consultant shall, in coordination with the Owner, maintain
hard copy records, suitably organized, of all relevant documentation.
The Consultant shall implement procedures for the logging and tracking of all
relevant correspondence and documents. The Consultant shall assist the Owner
in monitoring all outstanding decisions, approvals or responses required from
the Owner.
2.3 Site Coordination
2.3.1 Construction Management Plan (CMP): The Consultant shall prepare a Construction
Management Plan (CMP) using FAA accepted format. The CMP shall be submitted to
the Denver ADO for approval a minimum of 7 working days before the start of
construction. The CMP shall detail the measures and procedures to be used to comply
with the quality control provisions of the construction contract, including, but not
limited to, all quality control and acceptance tests required by the contract specifications.
A CMP will be required for both Bid Package 1 and Bid Package 2.
2.3.2 Project Sequencing Meeting: The Consultant shall coordinate and conduct two project
sequencing meetings with the Owner and Contractor to prepare key personnel for the
upcoming construction project, discuss long lead items and prepare for pre -construction
meeting. The Consultant shall take minutes or otherwise record the results of this
meeting. The Consultant attendees will include the Field Inspector and the Project
Manager. A Sequence meeting will be required for both Bid Package 1 and Bid Package
2.
SCOPE OF SERVICES -ATTACHMENT A-2008CM-AMENDMENT#5 FINAL 2
2.3.3 Pre -Construction Conference: The Consultant shall coordinate and conduct two pre -
construction conferences with the Owner, Contractor, Subcontractors, Airport users, and
FAA to review the project communication, coordination and other procedures and
discuss the Contractor's general workplan and requirements for the project. The
Consultant shall take minutes or otherwise record the results of this conference. The
Consultant attendees will include the Field Inspector and the Project Manager. A pre -
construction meeting will be required for both Bid Package 1 and Bid Package 2.
2.3.4 Mobilize On -Site: The Consultant will not have a full time on site Field Inspector as part
of this scope of services.
2.3.5 Communications: The Consultant shall implement and maintain regular
communications with the Contractor during the construction. The Consultant shall
receive and log all substantive communications from the Contractor and shall
coordinate the communications between the Owner and Contractor. The Consultant
shall not communicate directly with the Contractor's subcontractors.
2.3.6 Weekly Progress Meetings: The Consultant shall conduct weekly progress meetings
with the Contractor and shall prepare the minutes of these meetings. The Consultant
will have the Field Inspector attend the weekly progress meetings. A total of 7 weekly
progress meetings are expected for Bid Package 1 and 5 weekly progress meetings are
expected for Bid Package 2. These progress meetings will be co -located whenever
possible; however it is assumed that these projects will be constructed during different
times due to the anticipated wait times for getting material for bid Package 1.
2.3.7 Field Instructions and Orders: The Consultant shall issue field instructions, orders or
similar documents during construction as provided in the contract for construction.
2.4 Construction Contract Administration
2.4.1 Permits, Bonds and Insurance: The Consultant shall verify that the required permits,
bonds and insurance have been obtained and submitted to the Owner by the
Contractor(s).
2.4.2 Payments to Contractor: The Consultant shall receive and review the Contractor's
requests for payment. The Consultant shall determine whether the amount requested
reflects the progress of the Contractor's work and is in accordance with the contract for
construction. The Consultant shall provide recommendations to the Owner as to the
acceptability of the requests. The Consultant shall advise the Owner as to the status of
the total amounts requested, paid, and remaining to be paid under the terms of the
contract for construction.
Recommendations by the Consultant to the Owner for payment shall be based upon the
Consultant's knowledge, information and belief from its observations of the work on site
and selected sampling that the work has progressed to the point indicated. Such
recommendations do not represent that continuous or detailed examinations have been
made by the Consultant to ascertain that the Contractor has completed the work in exact
accordance with the contract for construction; that the Consultant has made an
examination to ascertain how or for what purpose the Contractor has used the moneys
Paid; that title to any of the work, materials or equipment has passed to the Owner free
and clear of liens, claims, security interests, or encumbrances.
SCOPE OF SERVICES -ATTACHMENT A- 2008CM-AMENOMENT45-FINAL 3
2.4.3 Correspondence and Communications: The Consultant shall coordinate all written
communications among the Contractor, the Consultant and Owner during the
construction for work inspected. The Consultant shall prepare written communications
to the Contractor and provide recommendations to the Owner for written
communications between the Owner and Contractor.
2.5 Changes
2.5.1 Minor Variations in the Work: The Consultant may authorize minor variations in the
work which do not involve an adjustment in the Contractor's contract price nor time for
construction and are not inconsistent with the intent of the contract for construction.
2.5.2 Coordinate Issuance of Changes: The Consultant shall assist the Owner with the
issuance of changes to the contract for construction. Design and engineering services to
prepare drawings, specifications and other information for the change shall be
considered as Additional Services, and shall entitle the Consultant to additional
compensation for the design services.
The Consultant shall receive and review the Contractor's response to the request
for change and shall obtain such further information as is necessary to evaluate
the basis for the Contractor's proposal. The Consultant shall assist the Owner
with negotiations of the proposal and, upon approval by the Owner, prepare
final change order documents for execution by the Owner and Contractor.
2.5.3 Review of Contractor's Requested Changes: The Consultant shall review all Contractor -
requested changes to the contract for construction. The Consultant shall make
recommendations to the Owner regarding the acceptability of the Contractor's request
and, upon approval of the Owner, assist the Owner in negotiations of the requested
change. Upon agreement and approval, the Consultant shall prepare final change order
documents.
Design and engineering services of the Consultant to review Contractor
initiated changes and to prepare drawings and specifications for issuance to the
Contractor shall be considered as Additional Services, entitling the Consultant
to additional compensation.
2.5.4 Change Order Reports: The Consultant shall provide periodic reports to the Owner
about the status of Change Orders. The report shall include issued Change Orders,
pending change orders, and change order amounts.
2.6 Interpretations of Contract Documents
The Consultant shall provide written responses to the Contractor's request for
interpretation or clarification of the contract documents.
2.7 Claims and Disputes
The Consultant shall receive, log, and notify the Owner about all letters and
notices from the Contractor concerning claims or disputes between the
Contractor and Owner pertaining to the acceptability of the work or the
interpretation of the requirements of the contract for construction. The
Consultant shall review all such letters and notices and shall discuss them with
the Contractor as necessary to understand each such claim or dispute. The
Consultant shall advise the Owner regarding the Contractor's compliance with
the contract requirements for such claims and disputes. The Consultant shall
SCOPE OF SERVICES -ATTACHMENT A-2008CM-AMENDMENTMS-FINAL 4
assist the Owner in discussions with the Contractor to resolve claims and
disputes.
The Consultant shall not issue decisions on Contractor claims or disputes. The
Consultant shall not, except as part of Additional Services, undertake
comprehensive and detailed investigation or analysis of Contractor's claims and
disputes, nor participate in judicial or alternative dispute resolution procedures
for the claims or disputes.
2.8 Project Controls
2.8.1 Contractor's Schedule Submittal: The Consultant shall review the Contractor's
construction schedule and verify that it is consistent with the requirements of the
contract for construction. The Consultant shall advise the Contractor of any areas where
the schedule is not in compliance with the contract for construction. The Consultant
shall provide comments to the Owner to assist the Owner in accepting or taking other
action on the contractor's schedule, in accordance with the contract for construction. A
schedule review will be required for both Bid Package 1 and Bid Package 2.
The Consultant's review and comments shall not be considered as a
guarantee or confirmation that the Contractor will complete the work in
accordance with the contract for construction.
2.8.2 Contractor's Schedule Updates: The Consultant shall review the Contractor's weekly
schedule updates or other schedule submissions. The Consultant shall advise the
Contractor if the updates or other submissions are not in accordance with the contract
for construction. The Consultant shall provide comments to the Owner regarding the
updates or other submissions.
2.8.3 Effect of Change Orders: The Consultant shall review information submitted by the
Contractor regarding the effect of proposed or issued Change Orders upon the
construction schedule, duration and completion date. The Consultant shall advise the
Owner as to the potential impact of proposed or issued Change Orders. The Consultant
shall assist the Owner h1 discussions with the Contractor concerning the potential
impact of proposed or issued Change Orders.
2.8.4 Periodic Reports: The Consultant shall provide periodic reports to the Owner as to the
status of the construction schedule, date of completion, contract price, retainage,
pending changes to the contract price or completion date and other issues material to the
cost and time for completion of the construction.
2.9 Field Inspection
2.9.1 Field Staffing: The Consultant shall providing one part-time Field Inspector for the
duration of both Bid Package 1 and Bid Package 2 to observe the work of the Contractor.
(See paragraph 6.1.8)
2.9.2 Independent Survey and Material Testing Services: No Independent Surveying or
Quality Assurance Material Testing is required as part of the contract, and therefore
these services are not included as part of these scope of services.
SCOPE OF SERVICES -ATTACHMENT A- 2008CM-AMENDMENT#5-FINAL
2.9.3 Review of Work: The Consultant shall conduct weekly on -site observations of the
Contractor's work for the purposes of determining if the work generally conforms to the
contract for construction and that the integrity of the design concept as reflected in the
contract for construction has been implemented and preserved by the Contractor. The
Consultant's Field Inspector shall prepare written weekly reports observations. Daily
diaries will not be performed, as there will not be full time on site representation.
The Consultant's Field Inspector shall photograph the work in progress by the
Contractor at regular intervals. These photographs shall be made available to the
Owner.
The Consultant's observation of the work is not an exhaustive observation or
inspection of all work performed by the Contractor. The Consultant does not
guarantee the performance of the Contractor. The Consultant's observations shall
not relieve the Contractor from responsibility for performing the work in
accordance with the contract for construction, and The Consultant shall not
assume liability in any respect for the construction of the project. The Consultant
shall, with the assistance of the Owner, obtain written plans from the Contractor
for quality control of its work, and shall monitor the Contractor's compliance
with its plan.
2.9.4 Deficient and Non -conforming Work: Should The Consultant discover or believe that
any work by the Contractor is not in accordance with the contract for construction, or is
not conforming to applicable rules and regulations, the Consultant shall bring this to the
attention of the Contractor and the Owner. The Consultant shall thereupon monitor the
Contractor's corrective actions, shall advise the Owner as to the acceptability of the
corrective actions, and shall notify the Contractor and Owner of any noted deficiencies
from that plan.
2.9.5 The Consultant Team Visits: The Consultant shall coordinate visits to the site by the
"Project Team", to include one Staff Engineer and the Project Manager to review
progress and quality of the work. The "Project Team' shall conduct two site visits at 4
hours per site visit. The visits shall observe the general quality of the work at the time of
the visit and review any specific items of work that are brought to the attention of the
"Project Team" members by the Contractor or the Owner.
2.9.6 Factory and Off -Site Tests and Inspections: The Consultant shall coordinate tests and
inspections of work, materials and equipment for the project at off -site facilities and
suppliers, as specified in the contract for construction. As part of each contract, all
testing will be paid for by the Contractor.
2.9.7 Performance and Witness Testine: The Consultant shall attend and witness field and
factory performance tests as specified in the contract for construction and The
Consultant contract scope.
2.9.8 Regulatory and Third Party Testing and Inspections: The Consultant shall monitor the
Contractor's coordination of inspection and testing by regulatory and third party
agencies that have jurisdiction over the project.
2.9.9 Subsurface and Physical Conditions: Whenever the Contractor notifies the Consultant of
subsurface or physical conditions at the site which the contract for construction provides
should be so notified, The Consultant shall advise the Owner and inspect the conditions
at the site. The Consultant shall advise the Owner as to the appropriate action(s), and
shall assist the Owner in responding to the Contractor.
SCOPE OF SERVICES -ATTACHMENT A. 2008CM-AMENDMENTM5-FINAL
Engineering and technical services that are required to investigate the
subsurface or physical conditions shall be considered an Additional
Service.
2.10 Shop Drawings, Samples and Submittals
2.10.1 Submittal Schedule: The Consultant shall obtain from the Contractor, as required by the
contract for construction, a proposed shop drawing and submittal schedule which shall
identify all shop drawings, samples and submittals required by the contract for
construction, along with the anticipated dates for submission.
2.10.2 Review of Shop Drawings, Samples and Submittals: The Consultant shall review the
Contractor's shop drawings, samples, and other submittals. The Consultant shall log
and track all shop drawings, samples and submittals. Shop drawing reviews will be
required for both Bid Package 1 and Bid Package 2.
The Consultant's review of all shop drawings, samples and submittals
shall be for general conformance with the design concept and general
compliance with the requirements of the contract for construction. Such
review will not relieve the Contractor from its responsibility for
performance in accordance with the contract for construction, nor is such
review a guarantee that the work covered by the shop drawings, samples
and submittals is free of errors, inconsistencies or omissions.
2.10.3 Scope of Review: The Consultant's scope shall be based upon the scope of work in the
contract for construction. Should there be additional reviews required of the Consultant,
the Consultant shall be entitled to additional compensation.
2.11 Requests for Information (RFI)
2.11.1 Requests for Information: The Consultant shall review the Contractor's requests for
information or clarification of the contract for construction. The Consultant shall log and
track the Contractor's RFIs, and shall coordinate such review with the Owner as
appropriate. The Consultant shall coordinate and issue responses to the requests. RFI
reviews will be required for both Bid Package 1 and Bid Package 2.
2.11.2 Proposed Substitutions: The Consultant shall assist the Owner in reviewing and
responding to the Contractor's requests for substitution of materials and equipment. The
Consultant shall review such requests and shall advise the Owner as to the acceptability
of such substitutions.
2.12 Safety
2.12.1 The Consultant shall manage the health, safety and environmental activities of its staff
and the staff of its subcontractors to achieve compliance with applicable health and
safety laws and regulations.
2.12.2 The Consultant shall coordinate its health, safety and environmental program with the
responsibilities for health, safety and environmental compliance specified in the contract
for construction. The Consultant shall coordinate with the Owner to correct conditions
that do not meet applicable federal, state and local occupational safety and health laws
and regulations, when such conditions expose the Consultant staff, or staff of the
Consultant subcontractors, to unsafe conditions.
2.12.3 The Consultant shall notify affected personnel of any site conditions posing an imminent
danger to them, which the Consultant observes.
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