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Home My WebLink AboutRESPONSE - BID - 6097 TRANSFORMER REPAIRCity of Fort Collins TRANSFORMER REPAIR BID DATE: 2:00PM (Our clock) APRIL 21, 2008 Rev. B BID PROPOSAL FORM: SCHEDULE I -A OVERHEAD TRANSFORMERS, minor repair- (includes modified units for underground vault installation) Paint requirement: light grey, ANSI No. 70, Munsell 50G 7.0/0.4 Voltage: 7620 volt, 95 BIL transformers KVA SEC $ vdTAPS $ w/o TAPS $ Adder for CSP 10 120240 141 O,cO 140. oo C.-Via 25 120240 ISO-00 14ED, 50 120240 '70, oo 50 2401480 70,00 70,00 75 120240'330,00 30, co 100 277 , 00 Y00,00 100 120240 , cc , 00 100 2400/416(YY , oo 0e) oD 167 120240 , �p 167 277 167 4160 dY2400 ..00 250 120240 , 0U 9 D. 00 250 277 0, 00 Page 7 /13 368-595 Rev. B BID PROPOSAL FORM - SCHEDULE 1-8 OVERHEAD TRANSFORMERS, minor repair- (includes modified units for underground vault installation) Paint requirement: light grey, ANSI No. 70, Munsell 50G 7.010A Voltage: 7620/13200 x 2400/416OYtransfomters KVA SEC $ vdTAPS $ w/o TAPS $ Adder%r CSP 10 120/240 ! oo 5.00 HO0—h&Y-Qg 25 120/240 1150.00 150,00 25 240/480 p, 00 /,647, 00 50 1201240 100 00. 00 50 2401480 ,on ;200. oa 100 120l240 00, 00 300,00 100 277 00, 00 00, 00 Page 8 113 368-595 Rev. B BID PROPOSAL FORM -SCHEDULE 11-A OVERHEAD TRANSFORMERS, rewind in addition to minor repair - (includes modified units for underground vault installation) Paint requirement: light grey, ANSI No. 70, Munsell 50G 7.0/OA Voltage: 7620 volt, 95 BIL transformers ® 1 " ' 1 rs 1 1 ♦ I !I i! rI -- 11 ®�r�7C�L�� a• -- man .1 a� ♦,�-- IMNKEM ' 1 �5� •I ♦i __ IM — 11 — _-�--R Page 9 113 368-595 Rev. S BID PROPOSAL FORM -SCHEDULE II-B OVERHEAD TRANSFORMERS, rewind in addition to minor repair - (includes modified units for underground vault installation) Paint requirement: light grey, ANSI No. 70, Munsell 50G TWA Voltage: 7620/13200 x 2400/4160Y transformers KVA SEC $ w/TAPS $ w/o TAPS $ Adder for CSP 10 120240 Op .00 ochar-ge 25 120240 So.S60.00 25 2401480 .00 O. oU 50 120240 O'co 0n 50 2401480 40.00 , o0 100 120240 lg5p.ao .00 100 277 00 D. Page 10 113 368-595 BID PROPOSAL FORM - SCHEDULE 111 PAD -MOUNTED TRANSFORMERS Single Phase Paint Requirement: Silver green, Munsell 7.56Y 7/2 Voltage 7620 volt, 95 BIL transformers,1201240 secondary, with taps: rr �'� •r � ;e •I i 40.r �• i • r � •r rr Rev. B Page 11 /13 36M95 BID PROPOSAL. FORM- SCHEDULE IV PAD -MOUNTED TRANSFORMERS Three phase, loop feed except as noted Paint requirement: Desert tan, Munsell 10YR 6.0l3.0 Voltage: 7620 vo@, 95 BIL transformers, with taps: 11 ir./J .�Giti1•ii� �Fr nrr .. irr rR 0014.02 i 1WI 111 �i�r r .rr:1 ;�• I :�• 11 Il �i rr�r r��. ►�• •rr 111 i .r� i .� � ♦r♦ i Sri Rev. B Page 12 113 368-595 Rev. B BID PROPOSAL FORM - SCHEDULE V Would your firm accept transformers in exchange for any labor expended prior to discovery of need to rewind if rewind option is not accepted by City? Yes 4 No g inspection fee if rewinding not approved Paae 13 /13 368-595 Purchase Order Terms and Conditions 1. COMMERCIAL DETAILS. Invoice Address. To ensure prompt Payment mail invoices in duplicate to: City of Fort Collins Accounting Division P.O. Box 580 Fort Collins, CO 80522 Tax exemptions. By statute the City of Fort Collins is exempt from state and local taxes. Our Exemption Number is 98-04502. Federal Excise Tax Exemption Certificate of Registry 84-6000587 is registered with the Collector of Internal Revenue, Denver, Colorado (Ref. Colorado Revised Statutes 1973, Chapter 39-26, 114 (a). Goods Rejected. GOODS REJECTED due to failure to meet specifications, either when shipped or due to defects of damage in transit, may be returned to you for credit and are not to be replaced except upon receipt of written instructions from the City of Fort Collins. Inspection. GOODS are subject to the City of FortCollins inspection on arrival. Final Acceptance. Receipt of the merchandise, services orequipment in response to this order can result in authorized payment on the part of the City of Fort Collins. However, it is to be understood that FINAL ACCEPTANCE is dependent upon completion of all applicable required inspection procedures. Freight Terms. Shipments must be F.O.B., City of Fort Collins, 700 Wood St., Fort Collins, CO 80522, unless otherwise specified on this order. If permission is given to prepay freight and charge separately, the original freight bill must accompany invoice. Additional charges for packing will not be accepted. Shipment Distance. Where manufacturers have distributing points in various parts of the country, shipment is expected from the nearest distribution point to destination, and excess freight will be deducted from Invoice when shipments are made from greater distance. Permits. Seller shall procure at sellers sole cost all necessary permits, certificates and licenses required by all applicable laws, regulations, ordinances and rules of the state, municipality, territory or political subdivision where the work is performed, or required by any other duly constituted public authority having jurisdiction over the work of vendor. Seller further agrees to hold the City of Fort Collins harmless from and against all liability and loss incurred by them by reason of an asserted or established violation of any such laws, regulations, ordinances, rules and requirements. Authorization. All parties to this contract agree that the representatives are, in fact, bona fide and possess full and complete authority to bind said parties. LIMITATION OF TERMS. This Purchase Order expressly limits acceptance to the terms and conditions stated herein set forth and any supplementary or additional terms and conditions annexed hereto or incorporated herein by reference. Any additional or different terms and conditions proposed by seller are objected to and hereby rejected. 2. DELIVERY. PLEASE ADVISE PURCHASING AGENT immediately if you cannot make complete shipment to arrive on your promised delivery dale as noted. Time is of the essence. Delivery and performance must be effected within the time stated on the purchase order and the documents attached hereto. No acts of the Purchasers including, without limitation, acceptance of partial late deliveries, shall operate as a waiver of this provision. In the event of any delay, the Purchaser shall have, in addition to other legal and equitable remedies, the option of placing this order elsewhere and holding the Seller liable for damages. However, the Seller shall not be liable for damages as a result of delays due to causes not reasonably foreseeable which are beyond its reasonable control and without its fault of negligence, such acts of God, acts of civil or military authorities, governmental priorities, fires, strikes, flood, epidemics, wars or riots provided that notice of the conditions causing such delay is given to the Purchaser within five (5) days of the time when the Seller first received knowledge thereof. In the event of any such delay, the date of delivery shall be extended for the period equal to the time actually lost by reason of the delay. 3. WARRANTY. The Seller warrants that all goods, articles, materials and work covered by this order will conform with applicable drawings, specifications, samples and/or other descriptions given, will be fit for the purposes intended, and performed with the highest degree of care and competence in accordance with accepted standards for work of a similar nature. The Seller agrees to hold the purchaser harmless from any loss, damage or expense which the Purchaser may suffer or incur on account of the Sellers breach of warranty. The Seller shall replace, repair or make good, without cost to the purchaser, any defects or faults arising within one (1) year or within such longer period of time as may be prescribed by law or by the terms of any applicable warranty provided by the Seller after the date of acceptance of the goods furnished hereunder (acceptance not to be unreasonably delayed), resulting from imperfect or defective work done or materials furnished by the Seller. Acceptance or use of goods by the Purchaser shall not constitute a waiver of any claim under this warranty. Except as otherwise provided in this purchase order, the Sellers liability hereunder shall extend to all damages proximately caused by the breach of any of the foregoing warranties or guarantees, but such liability shall in no event include loss of profits or loss of use. NO IMPLIED WARRANTY OR MERCHANTABILITY OR OF FITNESS FOR PURPOSE SHALL APPLY. 4. CHANGES IN LEGAL TERMS. The Purchaser may make changes to legal terms by written change order. 5. CHANGES IN COMMERCIAL TERMS. The Purchaser may make any changes to the terms, other than legal terms, including additions to or deletions from the quantities originally ordered in the specifications or drawings, by verbal orwritten change order. If any such change affects the amount due or the time of performance hereunder, an equitable adjustment shall be made. 6. TERMINATIONS. The Purchaser may at any time by written change order, terminate this agreement as to any or all portions of the goods then not shipped, subject to any equitable adjustment between the parties as to any work or materials then in progress provided that the Purchaser shall not be liable for any claims for anticipated profits on the uncompleted portion of the goods and/or work, for incidental or consequential damages, and that no such adjustment be made in favor of the Seller with respect to any goods which are the Sellers standard stock. No such termination shall relieve the Purchaser or the Seller of any of their obligations as to any goods delivered hereunder. 7. CLAIMS FOR ADJUSTMENT. Any claim for adjustment must be asserted within thirty (30) days from the date the change or termination is ordered. 8. COMPLIANCE WITH LAW. The Sellerwarants that all goods sold hereunder shall have been produced, sold, delivered and furnished in strict compliance with all applicable laws and regulations to which the goods are subject. The Seller shall execute and deliver such documents as may be required to effect or evidence compliance. All laws and regulations required to be incorporated in agreements of this character are hereby incorporated herein by this reference. The Seller agrees to indemnify and hold the Purchaser harmless from all costs and damages suffered by the Purchaser as a result of the Sellers failure to comply with such law. 9. ASSIGNMENT. Neither party shall assign, transfer, or convey this order, or any monies due or to become due hereunder without the prior written consent of the other party. 10. TITLE. The Seller warrants full, clear and unrestricted title to the Purchaser for all equipment, materials, and items furnished in performance ofthis agreement, free and clear of any and all liens, restrictions, reservations, security interest encumbrances and claims of others. 11. NONWAIVER. Failure of the Purchaser to insist upon strict performance of the terms and conditions hereof, failure or delay to exercise any rights or remedies provided herein or by law, failure to promptly notify the Seller in the event of a breach, the acceptance of or payment for goods hereunder or approval of the design, shall not release the Seller of any of the warranties or obligations of this purchase order and shall not be deemed a waiver of any right of the purchaser to insist upon strict performance hereof or any of its rights or remedies as to any such goods, regardless of when shipped, received or accepted, as to any prior or subsequent default hereunder, nor shall any purported oral modification or rescission of this purchase order by the Purchaser operate as a waiver of any of the terms hereof. 12. ASSIGNMENT OF ANTITRUST CLAIMS. Seller and the Purchaser recognize that in actual economic practice, overcharges resulting from antitrust violations are in fact borne by the Purchaser. Theretofore, for good cause and as consideration for executing this purchase order, the Seller hereby assigns to the Purchaser any and all claims it may now have or hereafter acquired under federal or state antitrust laws for such overcharges relating to the particular goods or services purchased or acquired by the Purchaser pursuant to this purchase order. 13. PURCHASERS PERFORMANCE OF SELLERS OBLIGATIONS. If the Purchaser directs the Seller to correct nonconforming or defective goods by a date to be agreed upon by the Purchaser and the Seller, and the Seller thereafter indicates its inability or unwillingness to comply, the Purchaser may cause the work to be performed by the most expeditious means available to it, and the Seller shall pay all costs associated with such work. The Seller shall release the Purchaser and its contractors of any tier from all liability and claims of any nature resulting from the performance of such work. This release shall apply even in the event of fault of negligence of the party released and shall extend to the directors, officers and employees of such party. The Sellers contractual obligations, including warranty, shall not be deemed to be reduced, in any way, because such work is performed or caused to be performed by the Purchaser. 14. PATENTS. Whenever the Seller is required to use any design, device, material or process covered by letter, patent, trademark or copyright, the Seller shall indemnify and save harmless the Purchaser from any and all claims for infringement by reason of the use of such patented design, device, material or process in connection with the contract, and shall indemnify the Purchaser for any cost, expense or damage which it may be obliged to pay by reason of such infringement at any time during the prosecution or after the completion of the work. In case said equipment, or any part thereof or the intended use of the goods, is in such suit held to constitute infringement and the use of said equipment or part is enjoined, the Seller shall, at its own expense and at its option, either procure for the Purchaser the right to continue using said equipment or parts, replace the same with substantially equal but non -infringing equipment, or modify it so it becomes non -infringing. 15. INSOLVENCY. If the Seller shall become insolvent or bankrupt, make an assignment for the benefit of creditors, appoint a receiver or trustee for any of the Sellers property or business, this order may forthwith be canceled by the Purchaser without liability. 16. GOVERNING LAW. The definitions of terms used or the interpretation of the agreement and the rights of all parties hereunder shall be construed under and governed by the laws of the State of Colorado, USA. The following Additional Conditions apply only in cases where the Seller is to perform work hereunder, including the services of Sellers Representative(s), on the premises of others. 17. SELLERS RESPONSIBILITY. The Seller shall carry on said work at Sellers own risk until the same is fully completed and accepted, and shall, in case of any accident, destruction or injury to the work and/or materials before Sellers final completion and acceptance, complete the work at Seller's own expense and to the satisfaction of the Purchaser. When materials and equipment are furnished by others for installation or erection by the Seller, the Seller shall receive, unload, store and handle same at the she and become responsible therefore as though such materials and/or equipment were being furnished by the Seller under the order. 16. INSURANCE. The Seller shall, at his own expense, provide for the payment of workers compensation, including occupational disease benefits, to its employees employed on or in connection with the work covered by this purchase order, and/or to their dependents in accordance with the laws of the state in which the work is to be done. The Seller shall also carry comprehensive general liability including, but not limited to, contractual and automobile public liability insurance with bodily injury and death limits of at least $300,000 for any one person, $600,000 for any one accident and property damage limit per accident of $400,000. The Seller shall likewise require his contractors, if any, to provide for such compensation and insurance. Before any of the Sellers or his contractors employees shall do any work upon the premises of others, the Seller shall furnish the Purchaser with a certificate that such compensation and insurance have been provided. Such certificates shall specify the date when such compensation and insurance have been provided. Such certificates shall specify the date when such compensation and insurance expires. The Seller agrees that such compensation and insurance shall be maintained until after the entire work is completed and accepted. 19. PROTECTION AGAINST ACCIDENTS AND DAMAGES. The Seller hereby assumes the entire responsibility and liability for any and all damage, loss or injury of any kind or nature whatsoever to persons or property caused by or resulting from the execution of the work provided for in this purchase order or in connection herewith. The Seller will indemnify and hold harmless the Purchaser and any or all of the Purchasers officers, agents and employees from and against any and all claims, losses, damages, charges or expenses, whether direct or indirect, and whether to persons or property to which the Purchaser may be put or subject by reason of any act, action, neglect, omission or default on the part of the Seller, any of his contractors, or any of the Sellers or contractors officers, agents or employees. In case any suit or other proceedings shall be brought against the Purchaser, or its officers, agents or employees at any time on account or by reason of any act, action, neglect, omission or default of the Seller of any of his contractors or any of its or their officers, agents or employees as aforesaid, the Seller hereby agrees to assume the defense thereof and to defend the same at the Sellers own expense, to pay any and all costs, charges, attorneys fees and other expenses, any and all judgments that may be incurred by or obtained against the Purchaser or any of its or their officers, agents or employees in such suits or other proceedings, and in case judgment or other lien be placed upon or obtained against the property of the Purchaser, or said parties in or as a result of such suits or other proceedings, the Seller will at once cause the same to be dissolved and discharged by giving bond or otherwise. The Seller and his contractors shall take all safety precautions, furnish and install all guards necessary for the prevention of accidents, comply with all laws and regulations with regard to safety including, but without limitation, the Occupational Safety and Health Act of 1970 and all rules and regulations issued pursuant thereto. 9/90 Revised 11/91 320 Industrial Ave. Phone: 800-245-8123 P.O. Box 729 OLATHE, GO 81425 April 18, 2008 Re: Paint System 1. Units are sanded with 120 grit paper using orbital sander. 2. Units are then cleaned using Formula 305. 3. Units are painted with a pressure pot spray gun. 4. All paint colors are Industrial Acylic Enamel. Re: OEM Warranty Work Betz Transformers does warranty work for the following new manufactures: 1. ABB (polemounts and padmounts) 2. Pauwels 3. Kuhlman 4. Cooper Power Systems Sincerely, Ted J. Betz General Manager (970) 323-5177 Fax: (970) 323-5179 FIRM NAME: z�2 �� / VctY�S �yYrtl eVS �itG CITY OF FORT COLLINS BID PROPOSAL BID NO. 6097 BID DATE: 2:00 p.m. (Our clock) April 21, 2008 We hereby enter our bid for the City of Fort Collins' requirements for TRANSFORMER REPAIR for one calendar year (June 1, 2008 to May 31, 2009 with an option by the City of Fort Collins to renew up to four additional years) per the bid invitation and any referenced specifications: Specification No: 368-595, (consisting of 13 pages). Bid Proposal Form consists of: Schedule I -A Schedule I-B Schedule II -A Schedule II-B Schedule III Schedule IV Schedule V These Bid Proposal schedules are included as Page 7 through 13 of Specification 368-595, Rev. B and shall be returned with this page of the bid proposal. In addition, your bid shall include: 1) Include a list of testing equipment utilized by your firm. 2) All items requested in paragraph 2.1 of Specification 368-595, Rev. B. Clarification: Please include the approximate number of transformers your firm repaired in 2006 ?,Soo 2007- ?500 3) 3.4 shipment. If this requirement is not possible, please state current response and delivery for non -emergency repair on all units. I -I-a 10 weeks PLEASE BE SURE THAT YOU HAVE INCLUDED ALL ATTACHMENTS REQUIRED WITH THIS BID PROPOSAL. 3201ndustrial Ave. P.O. Box 729 OLATHE, CO 81425 April, 18, 2008 Re: Test Equipment Used by Betz Transformers The following is a list of test equipment that we use at our facility: Phenix TTS20-1, Transformer loss tester Hipotronics 60kV DC Insulation Hipot Hipotronics Liquid Dielectric Tester (output 0-60kV, Input 115 v/6) Biddle TTR Biddle Megger 10 kV Doble Test Set (When Requested) If you have any questions or require further information please give me a call. Sincerely, Ted J. Betz General Manager Phone: 800-245-8123 (970) 323-5177 Fax: (970) 323-5179 320 Industrial Ave. - Phone: 800-245-8123 P.O. Box 729 (970) 323-5177 OLATHE, CO 81425 Fax: (970) 323-5179 Repair parts: $50.00 15 kV class 1 piece dead front $100.00 25 kV class 1 piece dead front $30.00 Bushing well $40.00 Bushing insert 15 kV class $55.00 Bushing insert 25 kV class $75.00 Bayonet fuse assembly $35.00 ]-phase tap changer $40.00 1-phase dual voltage switch 2400 x 7200 $35.00 Secondary bushing 5/8" stud $50.00 Secondary bushing 1" stud $25.00 4 hole spade 5/8" stud $35.00 4 hole spade 1" stud $150.00 3-phase Dual voltage switch $100.00 3-phase tap changer (150 amp & below) $150.00 1-phase 2 or 4 position LBOR switch $350.00 3-phase 2 or 4 position LBOR switch $75.00 Pressure vacuum gauge $150.00 Temperature gauge $125.00 Level gauge $75.00 CSP $6.00/Gallon New Oil BETZ TRANSFORMERS, INC. 320 INDUSTRIAL AVE. P.O. BOX 729 OLATHE, COLORADO 81425 (800) 245-8123 (970) 323-5179 FAX LIMITED WARRANTY AND LIMITATION OF LIABILITY BETZ TRANSFORMERS, INC., A COLORADO CORPORATION, HEREINAFTER REFERRED TO AS SELLER, WARRANTS THAT ITS PRODUCTS ARE SOLD IN ACCORDANCE WITH SELLER'S SPECIFICATIONS OR THOSE SPECIFICATIONS AGREED TO BY CUSTOMER AND SELLER AT THE TIME OF SALE. SELLER'S OBLIGATION AND LIABILITY UNDER THIS WARRANTY IS EXPRESSLY LIMITED TO REPAIRING OR REPLACING, AT SELLER'S OPTION, WITHIN THIRTY-SIX (36) MONTHS AFTER DATE OF DELIVERY ANY PRODUCT NOT MEETING THE SPECIFICATIONS. SELLER MAKES NO OTHER WARRANTY, EXPRESS OR IMPLIED, AND MAKES NO WARRANTY OF MERCHANTABILITY OR OF FITNESS FOR ANY PARTICULAR PURPOSE. SELLER'S OBLIGATION UNDER THIS WARRANTY SHALL NOT INCLUDE ANY CHARGES OR COSTS OF INSTALLATION OR ANY LIABILITY FOR DIRECT, OR INDIRECT OR CONSEQUENTIAL DAMAGES OR DELAY. ELECTRICAL OVERLOADS, LIGHTNING, DAMAGES ARISING FROM "ACTS OF GOD" ARE EXPRESSLY EXCLUDED FROM THE PROVISIONS OF THIS WARRANTY, IF REQUESTED BY SELLER, PRODUCTS OR PARTS FOR WHICH A WARRANTY CLAIM IS MADE ARE TO BE RETURNED TRANSPORTATION PREPAID TO SELLER'S FACTORY AT OLATHE, COLORADO, OR AT SUCH LOCATION AS DIRECTED BY SELLER. UNDER NO CIRCUMSTANCES SHALL PRODUCTS BE RETURNED TO SELLER WITHOUT PRIOR AUTHORIZATION FROM SELLER. ANY IMPROPER USE, OPERATION BEYOND CAPACITY, SUBSTITUTION OF PARTS NOT APPROVED BY SELLER, OR ANY OTHER ALTERATION OR REPAIR BY OTHERS IN SUCH MANNER AS IN SELLER'S JUDGEMENT AFFECT THE PRODUCT MATERIALLY AND ADVERSELY SHALL VOID THIS WARRANTY. NO EMPLOYEE OF SELLER IS AUTHORIZED TO CHANGE THIS WARRANTY IN ANY WAY, NOR TO GRANT ANY OTHER WARRANTY IN LIEU THEREOF. Betz Transformers, Inc. P.O. Box 729 Olathe, CO 81425 1-800-245-8123 Fax(970)323-5179 Customer Reference List: Utility Accounts: Beaver Municipal Electric PO Box 271 Beaver, UT 84713 Contact: Al Bradshaw 435-438-2451 Boulder City PO Box 61350 Boulder City, NV 89006 Contact: Richard Maxwell 702-293-9266 Delta Municipal Power PO Box 19 Delta, CO 81416 Contact: Fay Mathews 970-874-7566 Lower Valley Power PO Box 188 Afton, WY 83110 Contact: Bill Spaulding 307-886-3175 Blanding City Power 50 West 100 South Blanding, UT Contact: Jeff Black 435-678-2791 Pacific Power 4800 West 700 South Salt Lake City. UT 84104 Contact: Junior Chapman 801-220-2562 Garkane Power Assn. 1802 South 175 East 125 Kanab, UT 84741 Contact: Mike Avant 435-735-4288 Mesa City Utilities PO Box 1466 Mesa, AZ 85201 Contact: Karla Thorstenson 480-644-2265 SUPPLEMENTAL INSTRUCTIONS Prices quoted must remain firm for a 30 day period after the opening date. Freight terms: F.O.B. destination freight prepaid. All freight charges must be included in pricing submitted on proposal and not entered as separate pricing. Any discount allowed by Vendor for prompt payment, etc. must be reflected in quoted figure, and not entered as separate pricing. The City reserves the right to accept or reject any and all quotes. Any questions or inquiries regarding this bid should be directed to: Opal F. Dick, CPPO, Senior Buyer (970) 221-6778 TYPED OR PRINTED NAME AND TITLE J3e+y 7� ans-favmerS, Znc, (9`lo)9," -,5-179 , l9'70) COMPANY NAME (AREA CODE) TELEPHONE NUMBER/FAX NUMBER 3;�o,:;?�U54 ia/1+Ve 01'514-he .0 CD `�l4laS 0q/18'1'J'608 ADDRESS: STREET, CITY, STATE, ZIP DATE 'IHE CITY OF FORT COLLINS Light and Power Lepartnrcnt P.O. Box 580 Port Coilins, CO 80522 SPECIFICATION No 369595 Transformer Repair APPROVED BY Kraig eadei Standards Engineering tvdanager DATEORIGINAIED. August 23. 1990 DATE REVISED: April 22, 2003 Rev. B Revision Record REVISION DESCRIPTION CHANGE NOTICE APPROVED BY: Rev. A: Sagen/Coram 3117/93 • Cover page: add dates and file name • Para. 3.2: change from 2 to 4 yr renewal • Pam. 3.3: Add 'in case of conflict" statement • Add Para. 3.5, Payment • Para. 4.1: Add right to refuse uncertified PCB- free units • Para. 4.2: Split minor repairs and rewind into separate paragraphs • Bid proposalforms: Ed. Rev. B: Kraig Bader April 22, 2003 • Scanned and converted to electronic document • Reformat Tables in Bid schedules Page 2 113 358-595 REVISIONRECORD .................................................................................................................................... 2 tSCOPE ................................................................................ ................................................................. u zBID REQUIREMENTS ........................................................................................................................... * zi REQUIRED INFORMATION.. 4 22. MINOR REPAIR .................................................................................. --_--_--_---'4 3. GENERAL REQUIREMENTS ............................................................................................................... 4 ziWARRANTY ................ ...................................................... ... —... -----------------4 11 uowrxarcxrcwmow---------............................................................................... 4 11 WITHDRAWAL nFCONTRACTUAL AWARD ........................................................ ................................... 4 14 Sx/,wsw/—............................................. ..................................... 5 3/5. PAYMENT ....................................... 5 4. TECHNICAL REQUIREMENTS ............................................................................................................ s 4.1. OIL ��................................ ��............. __ ...................,�..... 5 +�. RcpmoxooTsSr.......... ............................................. ................. -----_—_----'S BID PROPOSAL FORM: SCHEDULE |,A.................................................................................................... 7 BID PROPOSAL FORM ' SCHEDULE I-B.................................................. ................................................ o BID PROPOSAL FORM -SCHEDULE oNA............................................................ ....................... o BID PROPOSAL FORM -SCHEDULE o^o................................................................................................. 10 BID PROPOSAL FORM SCHEDULE III ................................................................................................... 11 BID PROPOSAL FORM ' SCHEDULE K/.................................................................................................. 12 Rev. B SPECIFICATION FOR TRANSFORMER REPAIR 1. SCOPE This specification establishes the minimum requirements for a blanket orderfor providing transportation, materials, labor, and equipment to repair distribution transformers. The City stocks four types of transformers, pole mounted overhead units, modified overhead units for underground installation, single phase pad -mounted units and three phase pad -mounted units. The contractor must be able to repair all types, see attached Bid Proposal Forms. 2. BID REQUIREMENTS 2.1. Required Information 2.1.1. Prices shall be broken down by KVA and transformer type, see attached Bid Proposal Forms. 2.1.2. A price list showing the discount schedule forthe City for both new and reconditioned pads must accompany the bid. 2.1.3. A description of the paint system used shall be included with the bid. 2.1.4. A list of at least three references, including phone number and name of contact must accompany the bid. Also, list any manufacturers for Mom you do warranty work. Please include the approximate number oftransforners your firn repairs in a year. 2.2. Minor Repair 2.2.1. Minor repair shall be bid as a fixed charge plus parts and oil. Minor repair shall include, but is not limited to, the items listed under Technical Requirements. 2.2.2. Rewinding ttrewinding is required in addition to minor repair, rewinding will be considered on a case by case basis. City approval must be obtained prior to the commencement of actual work, Should the City choose not to have the transformer repaired, and the repair shop will not accept the transformer in exchange for the labor to discover the need to rewind, the inspection fee must be included in the bid. 3. GENERAL REQUIREMENTS 3.1. Warranty A minimum eighteen month warranty on labor and parts is required. 3.2. Contract Extension Contract may be extended forfour years underthe same terms and conditions upon agreement of the Contractor and the City, subject to satisfactory negotiations 60 (sixty) days prior to expiration of each annual contract. 3.3. Withdrawal of Contractual Award Purchase order is contingent on conformance with these specifications and attachments. In case of conflict, the requirements of the following documents shall apply in the priority shown: a) This Specification b) Applicable industry standards Paste 4 /13 368-595 Rev. B c) Purchase order terms and conditions The City reserves the right to cancel the purchase contract at any time, if in the opinion of the City, the product, service or delivery does not meet specifications, even if nonconforming material or service has previously been accepted. At the discretion of the City, a supplier providing non -conforming material or service may be removed from the Approved Suppliers list for an indefinite re-evaluation period of not less than three years. 3.4. Shipment Bid pricing shall include pick up and delivery at the City's Warehouse facility. The minimum number of tmnsforrners per pick up must be stated in the bid. Thirty (30) day turn around is required for non -emergency repair. Emergency repair turn around will be determined at the time repair is requested. Any extra charges for emergency turn around must be included in the bid. 3.5. Payment Paymentwill be made in accordance with Purchase Order Terns and Conditions exceptthe repair facility shall furnish certified copies of the results of tests prior to payment. Copies shall be sent with each transformer at delivery as well as with the invoice. Unsigned copies are not acceptable even if accompanied by a signed cover letter. Work shall not be considered complete until certified test reports are received. 4. TECHNICAL 4.1. Oil Oil shall meet the requirements ofASTM D3467 and ANSI/IEEE C57.106. Oil and oil handling equipment shall be certified PCB free and certification must accompany delivery. The City reserves the right to refuse any unit(s) not certified PCB free. 4.2. Repair and Test 4.2.1. Minor repairs shall include, but are not limited to: A. Complete external and internal inspection. B. Diagnosis, including testing as required. C. Replacement parts, electrically equivalent and visually acceptable (priced separately). D. Repair leaks. E. Bake core and coil. F. Oil filtration for water and carbon removal. Add oil as needed, charged at prevailing price at time of shipment. Oil must be certified PCB free, and certification must accompany delivery. G. Tank painted to our specifications, repainting of the transformer number; custom NEMA safety tag will be replaced by the City. H. Testing, including full voltage, insulation hi -pot to ground, transformer turns ratio, megger, dielectric of oil. J. Complete, certified test report must accompany each unit at delivery. 4.2.2. Rewinds shall include, but are not limited to: A. Complete external and internal inspection. B. Diagnosis, including testing as required, C. Replacement parts, electrically equivalent and visually acceptable (priced separately). D. Rewinding. E. Repair leaks. F. Bake core and coil. G. Oil filtration for water and carbon removal. Add oil as needed, charged at prevailing price at time of shipment. Oil must be certified PCB free, and certification must be accompany delivery. H. Tank painted to our specifications, repainting of the transformer number; custom NEMA safety tag will be replaced by the City. Pade 5 /13 368-596 Rev. B I. Testing, including core and full load losses, exciting amps, full voltage, insulation hi- potto ground, transformer turns ratio, megger, dielectric of oil. J. Complete, certified test report must accompany each unit at delivery. Page 6 /13 368-595