HomeMy WebLinkAboutBID - 6102 PLUMBING SERVICES ANNUAL 2008INVITATION TO BID
6102 Plumbing Services-2008 Annual
BID OPENING: 2:30 P.M. (our clock), May 22, 2008
Sealed bids will be received and publicly opened at the office of the Director of Purchasing and Risk
Management, PO Box 580, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80522, at the
time and date noted on the bid�roposal and/or contract documents. If delivered, they are to be sent
to 215 North Mason Street, 2" Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O.
Box 580, Fort Collins, 80522-0580.
Bids must be received at the Purchasing Office prior to 2:30 p.m. (our clock), May 22, 2008
Questions concerning the scope of the bid should be directed to Project Manager Steve Seefeld
(970) 221-6227.
Questions regarding bid submittal or process should be directed to James R. Hume, CPPO, Senior
Buyer (970) 221-6776.
A copy of the Bid may be obtained as follows:
Download the Bid from the Purchasing Webpage, Current Bids page, at:
tLttp,//fcgov.com/oprocurerneilt
2. Come by Purchasing at 215 North Mason St., 2nd floor, Fort Collins, and request a
copy of the Bid.
Special Instructions
All bids must be properly signed by an authorized representative of the company with the legal
capacity to bind the company to the agreement. Bids may be withdrawn up to the date and hour set
for closing. Once bids have been accepted by the City and closing has occurred, failure to enter into
contract or honor the purchase order will be cause for removal of supplier's name from the City of
Fort Collins' bidders list for a period of twelve months from the date of the opening. The City may
also pursue any remedies available at law or in equity. Bid prices must be held firm for a period of
forty-five (45) days after bid openings.
Submission of a bid is deemed as acceptance of all terms, conditions and specifications contained
in the City's specifications initially provided to the bidder. Any proposed modification must be
accepted in writing by the City prior to award of the bid.
Only bids properly received by the Purchasing Office will be accepted. All bids should be clearly
identified by the bid number and bid name contained in the bid proposal.
No proposal will be accepted from, or any purchase order awarded, to any person, firm or
where renewal is a way of life
Agreement as continuing and require specific performance; or (c) avail himself of any other remedy
at law or equity. If the non -defaulting party commences legal or equitable actions against the
defaulting party, the defaulting party shall be liable to the non -defaulting party for the non -defaulting
party's reasonable attorney fees and costs incurred because of the default.
16. Binding Effect
This writing, together with the exhibits hereto, constitutes the entire agreement between the parties
and shall be binding upon said parties, their officers, employees, agents and assigns and shall inure
to the benefit of the respective survivors, heirs, personal representative, successors and assigns of
said parties.
17. Indemnity/Insurance
a. The Service Provider agrees to indemnify and save harmless the City, its officers, agents
and employees against and from any and all actions, suits, claims, demands or liability of
any character whatsoever, brought or asserted for injuries to or death of any person or
persons, or damages to property arising out of, result from or occurring in connection with
the performance of any service hereunder.
b. The Service Provider shall take all necessary precautions in performing the work hereunder
to prevent injury to persons and property.
C. Without limiting any of the Service Provider's obligations hereunder, the Service Provider
shall provide and maintain insurance coverage naming the City as an additional insured
under this Agreement of the type and with the limits specified within Exhibit "B", consisting of
one (1) page, attached hereto and incorporated herein by this reference. The Service
Provider before commencing services hereunder, shall deliver to the City's Director of
Purchasing and Risk Management, 215 N Mason, 2"d Floor, Fort Collins, Colorado 80524
one copy of a certificate evidencing the insurance coverage required from an insurance
company acceptable to the city.
18. Entire Agreement
This Agreement, along with all Exhibits and other documents incorporated herein, shall constitute
the entire Agreement of the parties. Covenants or representations not contained in this Agreement
shall not be binding on the parties.
19. Law/Severability
This Agreement shall be governed in all respect by the laws of the State of Colorado. In the event
any provision of this Agreement shall be held invalid or unenforceable by any court of competent
jurisdiction such holding shall not invalidate or render unenforceable any other provision of this
Agreement.
20. Prohibition Against Employing Illegal Aliens.
This paragraph shall apply to all Contractors whose performance of work under this Agreement
does not involve the delivery of a specific end product other than reports that are merely incidental to
the performance of said work. Pursuant to Section 8-17.5-101, C.R.S., et. seq., Contractor
represents and agrees that:
A. As of the date of this Agreement:
Contractor does not knowingly employ or contract with an illegal alien; and
2. Contractor has participated or attempted to participate in the basic pilot employment
verification program created in Public Law 208, 104th Congress, as amended, and
expanded in Public Law 156, 108th Congress, as amended, administered by the United
States Department of Homeland Security (the "Basic Pilot Program") in order to confirm the
employment eligibility of all newly hired employees.
B. Contractor shall not knowingly employ or contract with an illegal alien to perform work under
this Agreement or knowingly enter into a contract with a subcontractor that knowingly employs or
contracts with an illegal alien to perform work under this Agreement.
C. Contractor shall continue to apply to participate in the Basic Pilot Program and shall in writing
verify same every three (3) calendar months thereafter, until Contractor is accepted or the public
contract for services has been completed, whichever is earlier. The requirements of this section
shall not be required or effective if the Basic Pilot Program is discontinued.
D. Contractor is prohibited from using Basic Pilot Program procedures to undertake pre-
employment screening of job applicants while this Agreement is being performed.
E. If Contractor obtains actual knowledge that a subcontractor performing work under this
Agreement knowingly employs or contracts with an illegal alien, Contractor shall:
1. Notify such subcontractor and the City within three days that Contractor has actual
knowledge that the subcontractor is employing or contracting with an illegal alien; and
2. Terminate the subcontract with the subcontractor if within three days of receiving the
notice required pursuant to this section the subcontractor does not cease employing or
contracting with the illegal alien; except that Contractor shall not terminate the contract with
the subcontractor if during such three days the subcontractor provides information to
establish that the subcontractor has not knowingly employed or contracted with an illegal
alien.
F. Contractor shall comply with any reasonable request by the Colorado Department of Labor
and Employment (the "Department") made in the course of an investigation that the Department
undertakes or is undertaking pursuant to the authority established in Subsection 8-17.5-102 (5),
C.R.S.
G. If Contractor violates any provision of this Agreement pertaining to the duties imposed by
Subsection 8-17.5-102, C.R.S. the City may terminate this Agreement. If this Agreement is so
terminated, Contractor shall be liable for actual and consequential damages to the City arising out of
Contractor's violation of Subsection 8-17.5-102, C.R.S.
H. The City will notify the Office of the Secretary of State if Contractor violates this provision of
this Agreement and the City terminates the Agreement for such breach.
Exhibit A: Scope of Work
(adapted from bid text and bidder's response)
Exhibit B: Insurance Requirements
The Service Provider will provide, from insurance companies acceptable to the City, the
insurance coverage designated hereinafter and pay all costs. Before commencing work
under this bid, the Service Provider shall furnish the City with certificates of insurance
showing the type, amount, class of operations covered, effective dates and date of
expiration of policies, and containing substantially the following statement"
"The insurance evidenced by this Certificate will not be cancelled or materially altered,
except after ten (10) days written notice has been received by the City of Fort Collins."
In case of the breach of any provision of the Insurance Requirements, the City, at its option,
may take out and maintain, at the expense of the Service Provider, such insurance as the
City may deem proper and may deduct the cost of such insurance from any monies which
may be due or become due the Service Provider under this Agreement. The City, its
officers, agents and employees shall be named as additional insured on the Service
Provider's general liability and automobile liability insurance policies for any claims arising
out of work performed under this Agreement.
Insurance coverage shall be as follows:
A. Workers' Compensation & Employer's Liability. The Service Provider shall maintain
during the life of this Agreement for all of the Service Provider's employees engaged
in work performed under this agreement:
Workers' Compensation insurance with statutory limits as required by
Colorado law.
2. Employer's Liability insurance with limits of $100,000 peraccident, $500,000
disease aggregate, and $100,000 disease each employee.
B. Commercial General & Vehicle Liability. The Service Provider shall maintain during
the life of this Agreement such commercial general liability and automobile liability
insurance as will provide coverage for damage claims of personal injury, including
accidental death, as well as for claims for property damage, which may arise directly
or indirectly from the performance of work under this Agreement. Coverage for
property damage shall be on a "broad form" basis. The amount of insurance for
each coverage, Commercial General and Vehicle, shall not be less than $500,000
combined single limits for bodily injury and property damage.
In the event any work is performed by a subcontractor, the Service Provider shall be
responsible for any liability directly or indirectly arising out of the work performed
under this Agreement by a subcontractor, which liability is not covered by the
subcontractor's insurance.
Exhibit C: Work Order Form
WORK ORDER FORM
PURSUANT TO AN AGREEMENT BETWEEN
THE CITY OF FORT COLLINS
AND
Work Order Number:
Purchase Order Number:
Project Title:
Commencement Date:
Completion Date:
Maximum Fee: (time and reimbursable direct costs):
Project Description:
Scope of Services:
Professional agrees to perform the services
identified above and on the attached forms in
accordance with the terms and conditions
contained herein and in the Professional
Services Agreement between the parties. In
the event of a conflict between or ambiguity in
the terms of the Professional Services
Agreement and this work order (including the
attached forms) the Professional Services
Agreement shall control.
The attached forms consisting of consisting of
(_) pages are hereby accepted and
incorporated herein, by this reference, and
Notice to Proceed is hereby given.
Service Provider:
Date:
City of Fort Collins:
Submitted
By:
Project Manager
Date:
Approved by:
Director of Purchasing
(if over $60,000.)
Date:
& Risk Management
corporation in default on any obligation to the City.
Bids must be furnished exclusive of any federal excise tax, wherever applicable.
Bidders must be properly licensed and secure necessary permits wherever applicable
Bidders not responding to this bid will be removed from our automated vendor listing for the subject
commodities.
The City may elect where applicable, to award bids on an individual item/group basis or on a total
bid basis, whichever is most beneficial to the City. The City reserves the right to accept or reject any
and all bids, and to waive any irregularities or informalities.
Sales prohibited/conflict of interest: no officer, employee, or member of City Council, shall have a
financial interest in the sale to the City of any real or personal property, equipment, material,
supplies or services where such officer or employee exercises directly or indirectly any decision -
making authority concerning such sale or any supervisory authority over the services to be rendered.
This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity, favor,
entertainment, kickback or any items of monetary value from any person who has or is seeking to do
business with the City of Fort Collins is prohibited.
Freight terms: unless otherwise noted, all freight is F.O.B. Destination, Freight Prepaid. All freight
charges must be included in prices submitted on proposal.
Discounts: any discounts allowed for prompt payment, etc., must be reflected in bid figures and not
entered as separate pricing on the proposal form.
Purchasing restrictions: your authorized signature of this bid assures your firm's compliance with
the City's purchasing restrictions. A copy of the resolutions is available for review in the Purchasing
Office or the City Clerk's Office. Request Resolution 91-121 for cement restrictions.
Collusive or sham bids: any bid deemed to be collusive or a sham bid will be rejected and reported
to authorities as such. Your authorized signature of this bid assures that such bid is genuine and is
not a collusive or sham bid.
Bid results: for information regarding results for individual bids send a self-addressed, self -stamped
envelope and a bid tally will be mailed to you. Bid results will be posted in our office 7 days after the
bid opening.
James B. O'Neill II, CPPO, FNIGP
Director of Purchasing and Risk Management
o,,.. nI"I1m
CITY OF FORT COLLINS
BID PROPOSAL
BID # 6102
Plumbing Services- 2008 Annual
BID OPENING: May 22, 2008, 2:30pm (Our Clock)
WE HEREBY ENTER OUR BID FOR THE CITY OF FORT COLLINS' REQUIREMENTS FOR
Plumbing Contractor-2008 Annual Bid PER THE BID INVITATION AND ANY REFERENCED
SPECIFICATIONS:
Service Provider will perform plumbing services for the City of Fort Collins to include: new
installations, repair, maintenance and fire sprinkler work. Needed services during the contract
period will be requested through issuance of work orders. There is no guaranteed minimum amount
of services to be ordered. No work order exceeding $75,000 will be issued. The City reserves the
right to supply any or all materials. The service provider will occasionally be required to work outside
normal business hours (8:OOam to 5:OOpm), Monday through Friday.
Bidder Qualifications. Bidder must:
a. Have a minimum of five (5) years of experience in commercial plumbing work.
b. Have at least three (3) years experience in institutional or industrial remodel projects where
bidder's employees have worked in close proximity to customer administrative employees .
c. Have a master license or have a master licensed plumber on staff.
1.0 Service Provider must:
a. Provide normal services as established in the Service Agreement and detailed in any work
order issued to cover a project.
b. Provide emergency or urgently requested services within 2 (two) hours of request or, if
unable to respond within that time frame, notify the appropriate City representative so
alternate measures can be taken.
c. Ensure that assigned work is performed by contractors payroll employees unless otherwise
approved by the City.
d. Maintain insurance levels as required in the attached Services Agreement.
e. Provide and maintain contact phone numbers, fax number and email address to be used by
the City to request normal and emergency or urgently needed services.
f. Clean-up the job site at the end of each day and at work completion.
g. Obtain any needed permits for repair or installation work.
h. Move and reset all furnishings which may interfere with doing the work.
2.0 Workmanship and Materials:
a. Work must be performed by skilled trades personnel.
b. Apprentices or helpers must work under the direct supervision of a journeyman.
c. Work must pass all inspections required by the City.
d. Cleanliness and congeniality are of the utmost importance when working around the
customer's employees who must generally remain on the job during construction. If
there is a need for the contractor's trades people to address the customer's employees, it
shall be done in a pleasant, business like manner. Foul language will not be tolerated
when working around customer's employees.
e. Inside air quality must not be compromised during construction without prior consent.
The City Representative in charge of the project must be notified before any construction
materials, or material byproducts, are introduced into the surrounding air.
3.0 Work Order Procedure:
a. All job estimates must be submitted on a unit price basis consistent with the prices
established in the Bid Schedule section.
b. Contractor will invoice for all jobs completed on a unit price basis with the prices established
in the Bid Schedule section, including appropriate mark up on materials, if any. Material
invoices must be included with the billing invoices.
c. The contractor may be required, by the City user Department Representative, to submit for
review a breakdown of hours worked per man/day for journeyman and/or helpers on any
project or item of work requested.
d. Work order number and work address must be included on the billing invoices.
4.0 Other Fees and Surcharges
a. Mobilization or equipment charges: the City will not pay such charges when the Contractor is
providing regular or emergency service work. Contractor may charge the City a reasonable
fee for the use of equipment not normally carried or used in the course of providing such
services, such as special recycling equipment or the rental of equipment like a forklift. Any
such extra charges must be approved by the City contact person or project manager.
b. Trip charges: the City will not pay such charges when the Contractor is providing regular or
emergency service work. Trip charges may be approved in special circumstances, such as
when the Contractor arrives at the work site to find that services are no longer needed, for
whatever reason; or when the Contractor is required to make extra trips to a work site. Such
charges must be approved by the City contact person or project manager.
c. Fuel surcharges: when fuel prices rise enough to cause an increase in the cost of providing
services, the Contractor may request that the City allow an extra surcharge to cover such
added costs. The City will decide, on a case -by -case basis, whether or not to grant such an
increase.
5.0 Service Agreement
Contractor must enter into services agreement (SAMPLE: Attachment 1) and provide the required
insurance. This agreement is effective for one year from the date on the service agreement. At the
option of the City, the Agreement may be extended for additional one year periods not to exceed
four (4) additional one year periods. The Denver Boulder Greeley CPIU published by the Colorado
State Planning and Budget Office will be used as a guide. Written notice of renewal shall be
provided to the Service Provider and mailed no later than sixty (60) days prior to contract end.
6.0 Bid Schedule: Bid # 6102, Plumbing Services
Bidder must be prepared, if requested, to produce proof of personnel qualifications and to provide
an inventory of bidder -owned equipment which would be used in performing City work.
6.1 Direct Labor Rates
Journeyman: Regular rate $ Overtime rate $
Apprentice: Regular rate $ Overtime rate $
6.2 Materials Markup
The maximum materials markup the Citywill pay is 10% for materials costing less than $1,000 and
8% for materials costing more than $1,000.
Enter your bid material markup rates:Material costing less than $1,000
Material costing more than $1,000
Material cost information must be included with any billing statement
6.3 Trip Charge
Amount of trip charge, per paragraph 4, above. $
7.0 Method of Award
Award will be based on the lowest total cost for the work listed below and on the bidder meeting the
requirements of the attached Services Agreement.
Calculate the costs for the work listed below using Bid Schedule pricing. Work to be done during
normal work hours except as noted.
1. 16 hours x $
(Journeyman rate, regular hours)
$
2. 12 hours x $
(Apprentice rate, regular hours)
$
3. 5 hours x $
(Journeyman rate, overtime hours)
$
4. 4 hours x $
(Apprentice rate, overtime hours)
$
5. Materials: $800 x 1.
_ % (material markup)
$
Total
$
Signature:
Title:
Print Name:
Company Name:
Date:
Street:
Phone #:
City/State/Zip:
Fax #:
Attachment 1: Sample Service Agreement
SERVICES AGREEMENT
WORK ORDER TYPE
PLUMBING SERVICES
THIS AGREEMENT made and entered into the day and year set forth below, by and between THE
CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred to as the
"City" and hereinafter referred to as "Service Provider".
WITNESSETH:
In consideration of the mutual covenants and obligations herein expressed, it is agreed by and
between the parties hereto as follows:
1. Services to be Performed
a. This Agreement shall constitute the basic agreement between the parties for services. The
conditions set forth herein shall apply to all services performed by the Service Provider on
behalf of the City as generally described in the Scope of Service, attached hereto as Exhibit
"A", consisting of (_) pages, incorporated herein by this reference, and particularly
described in Work Orders agreed upon in writing by the parties from time to time. Such
Work Orders, a sample of which is attached hereto as Exhibit "C", consisting of one (1)
page, and incorporated herein by this reference, shall include a description of the services to
be performed, the location and time for performance, the amount of payment, any materials
to be supplied by the City and any other special circumstances relating to the performance of
services. The only services authorized under this agreement are those which are performed
after receipt of such Work Order, except in emergency circumstances where oral work
requests may be issued. Oral requests for emergency actions will be confirmed by issuance
of a written Work Order within two (2) working days.
b. The City may, at any time during the term of a particular Work Order and without invalidating
the Agreement, make changes within the general scope of the particular services assigned
and the Service Provider agrees to perform such changed services.
2. Changes in the Work
The City reserves the right to independently bid any services rather than issuing work to the Service
Provider pursuant to this Agreement. Nothing within this Agreement shall obligate the City to have
any particular service performed by the Service Provider.
3. Time of Commencement and Completion of Services
The services to be performed pursuant to this Agreement shall be initiated as specified by each
written Work Order or oral emergency service request. Oral emergency service requests will be
acted upon without waiting for a written Work Order. Time is of the essence.
4. Contract Period
This Agreement shall commence June 15, 2008 and shall continue in full force and effect until June
14, 2009, unless sooner terminated as herein provided. In addition, at the option of the City, the
Agreement may be extended for additional one year periods not to exceed four (4) additional one
year periods. Pricing changes shall be negotiated by and agreed to by both parties. Pricing changes
shall be negotiated by and agreed to by both parties and generally may not exceed the Denver -
Boulder CPI-U as published by the Colorado State Planning and Budget Office. Written notice of
renewal will be provided to the Service Provider and mailed no later than sixty (60) days prior to
contract end.
5. Delay
If either party is prevented in whole or in part from performing its obligations by unforeseeable
causes beyond its reasonable control and without is fault or negligence, then the party so prevented
shall be excused from whatever performance is prevented by such cause. To the extent that the
performance is actually prevented, the Service Provider must provide written notice to the City of
such condition within fifteen (15) days from the onset of such condition.
6. Early Termination by City/Notices
Notwithstanding the time periods contained herein, the City may terminate this Agreement at any
time without cause by providing written notice of termination to the Service Provider. Such notice
shall be mailed at least fifteen (15) days prior to the termination date contained in said notice unless
otherwise agreed in writing by the parties. All notices provided under this Agreement shall be
effective when mailed, postage prepaid and sent to the following address:
City Service Provider
City of Fort Collins Purchasing
PO Box 580
Fort Collins, CO 80522
Attn: Jim Hume
In the event of early termination by the City, the Service Provider shall be paid for services rendered
to the termination date, subject only to the satisfactory performance of the Service Provider's
obligations under this Agreement. Such payment shall be the Service Provider's sole right and
remedy for such termination.
7. Contract Sum
This is an open-end indefinite quantity Agreement with no fixed price. The actual amount of work to
be performed will be stated on the individual Work Orders. The City makes no guarantee as to the
number of Work Orders that may be issued or the actual amount of services which will in fact be
requested.
8. Payments
a. The City agrees to pay and the Service Provider agrees to accept as full payment for all
work done and all materials furnished and for all costs and expenses incurred in
performance of the work the sums set forth for the hourly labor rate and material costs, with
markups, stated within the Scope of Work.
b. Payment shall be made by the City only upon acceptance of the work by the City and upon
the Service Provider furnishing satisfactory evidence of payment of all wages, taxes,
supplies and materials, and other costs incurred in connection with the performance of such
work.
9. City Representative
The City's representative will be shown on the specific Work Order and shall make, within the scope
of his or her authority, all necessary and proper decisions with reference to the work requested. All
requests concerning this Agreement shall be directed to the City Representative.
10. Independent Contractor
It is agreed that in the performance of any services hereunder, the Service Provider is an
independent contractor responsible to the City only as to the results to be obtained in the particular
work assignment and to the extend that the work shall be done in accordance with the terms, plans
and specifications furnished by the City.
11. Personal Services
It is understood that the City enters into the Agreement based on the special abilities of the Service
Provider and that this Agreement shall be considered as an agreement for personal services.
Accordingly, the Service Provider shall neither assign any responsibilities nor delegate any duties
arising under the Agreement without the prior written consent of the city.
12. Acceptance Not Waiver
The City's approval or acceptance of, or payment for any of the services shall not be construed to
operate as a waiver of any rights under the Agreement or of any cause of action arising out of the
performance of this Agreement.
13. Warranty
a. Service Provider warrants that all work performed hereunder shall be performed with the
highest degree of competence and care in accordance with accepted standards forwork of
a similar nature.
b. Unless otherwise provided in the Agreement, all materials and equipment incorporated into
any work shall be new and, where not specified, of the most suitable grade of their
respective kinds for their intended use, and all workmanship shall be acceptable to City.
C. Service Provider warrants all equipment, materials, labor and other work, provided under this
Agreement, except City -furnished materials, equipment and labor, against defects and
nonconformance in design, materials and workmanship for a period beginning with the start
of the work and ending twelve (12) months from and after final acceptance under the
Agreement, regardless whether the same were furnished or performed by Service Provider
or by any of its subcontractors of any tier. Upon receipt of written notice from City of any
such defect or nonconformance, the affected item or part thereof shall be redesigned,
repaired or replaced by Service Provider in a manner and at a time acceptable to City.
14. Default
Each and every term and condition hereof shall be deemed to be a material element of this
Agreement. In the event either party should fail or refuse to perform according to the terms of this
agreement, such party may be declared in default thereof.
15. Remedies
In the event a party has been declared in default, such defaulting party shall be allowed a period of
ten (10) days within which to cure said default. In the event the default remains uncorrected, the
party declaring default may elect to (a) terminate the Agreement and seek damages; (b) treat the