Loading...
HomeMy WebLinkAbout116689 BETZ TRANSFORMER - PURCHASE ORDER - 8850557dam Mqlsk City of Fort Collins City of Fort ohs Page Number 1 Vendor 116689, BETZ TRANSFORMERS INC PO Box 729 OLATHE CO 81425.0725 Date 06/09/08 ANNUAL BLANKET Purchase Order Number 8850557 Ship To UTILITY SERVICE ICENTER- WAREHOUSE CITY OF FORT COLLINS 700 WOOD ST FORT COLLINS CO 80521 " `� Buyer DICK OPAL Purchase Or number must appear on Invokes packing Ilsts, labels, bells of lading, and all correspondence Note THIS PURCHASE ORDER IS FOR THE PROCUREMENT OF GOODS AND/OR SERVICES AS NEEDED FOR 1 1 08 THROUGH 06 30 08 DOLLAR AMOUNTS SPECIFIED ARE ESTIMATES AND NOT A PROMISE TO PURCHASE ANY MINIMUM AMOUNT OF SUCH GOODS AND/OR SERVICES 0 Line Qty/Units Description Extended Price 2 1 Lt 25 000 00 ADDENDUM TO 8850557 Total This order is AQOalid over $5000 unless signed by James B O Neill II CPPO City of Fort Collins Purchasing PO Box 580 Fort Collins CO 80522 0580 $25 000 00 City of Fort Collins Accounting Department PO Box 580 Fort Collins CO 80522 0580 Rev B BID PROPOSAL FORM SCHEDULE II A OVERHEAD TRANSFORMERS rewnd in addition to minor repair (includes modified units for underground vault installation) Paint requirement light grey ANSI No 70 Munsell 50G 7 0/0 4 Voltage 7620 volt 95 BIL transformers KVA SEC I $VA7APS $nAoTAPS Adder for CSP 10 120240 25 120240 50 120240 50 240/480 75 120240 100 277 100 120240 100 240a416 Yr 167 1 120240 167 1 277 18 4160 dY2400 250 1 120240 250 1 277 Page 9 /13 368-595 Rev B BID PROPOSAL FORM SCHEDULE II B OVERHEAD TRANSFORMERS rewind in addition to minor repair (includes modified units for underground vault installation) Paint requirement light grey ANSI No 70 Munsell 50G 7 0/0 4 Voltage 7620/13200 x 240014160Y transformers KVA SE $WTAPS $wbTAPS $AdderforCSP 10 120/240 25 120240 25 240/480 50 120240 50 240/480 100 120240 100 277 Pace 10 /13 368-595 BID PROPOSAL FORM SCHEDULEIII PAD -MOUNTED TRANSFORMERS Sinale Phase Pant Requeement Silvergreen Munse1175BY72 Voltage 7620 vo6 95 BIL transformers 120240 secondary Htth taps KVA Minor R it I SRevAndAdder 25 50 100 167 250 Rev B Paae 11 /13 368-595 BID PROPOSAL FORM SCHEDULEIV PAD -MOUNTED TRANSFORMERS Three phase loop feed except as noted Paint requirement Desert tan Munsell 10YR 6 013 0 Voltage 7620 volt 95 BIL transformers with taps KVA $ Mhor Repay See Vaboe Rewhd Adder See vatsCle 208Y/120 1 480Y/277 208Y/120 4BOY277 75 racial 75 150 300 500 750 1000 1500 2000 2500 Rev B Paoe 12 /13 368-595 Rev B BID PROPOSAL FORM SCHEDULE V Would your firm accept transformers in exchange for any labor expended prior to discovery of need to reword d n vend option is not accepted by C W Yes M inspection fee drewnding not approved Peas 13 /13 368-595 Purchase Order Terms and Conditions 1 COMMERCIAL DETAILS Invoice Address To ensure prompt Payment mail invoices in duplicate to City of Fort Collins Accounting Division P O Box 580 Fort Collins CO 80522 Tax exemptions By statute the City of Fort Collins is exempt from state and local taxes Our Exemption Number is 98-04502 Federal Excise Tax Exemption Certificate of Registry 84-6000587 is registered with the Collector of Internal Revenue Denver Colorado (Ref Colorado Revised Statutes 1973 Chapter 39-26 114 (a) Goods Rejected GOODS REJECTED due to failure to meet specifications either when shipped or due to defects of damage in transit may be returned to you for credit and are not to be replaced except upon receipt of written instructions from the City of Fort Collins Inspection GOODS are subject to the City of Fort Collins inspection on arrival Final Acceptance Receipt of the merchandise services or equipment in response to this order can result in authonzed payment on the part of the City of Fort Collins However it is to be understood that FINAL ACCEPTANCE is dependent upon completion of all applicable required inspection procedures FreightTemis Shipments mustbe F O B Cityof Fort Collins 700Wood St FortColhns CO 80522 unless otherwise specified on this order If permission is given to prepay freight and charge separately the original freight bill must accompany invoice Additional charges for packing will not be accepted Shipment Distance Where manufacturers have distributing points in various parts of the country shipment is expected from the nearest distribution point to destination and excess freight will be deducted from Invoice when shipments are made from greater distance Permits Seller shall procure at sellers sole cost all necessary permits certificates and licenses required by all applicable laws regulations ordinances and rules of the state municipality territory or political subdivision where the work is performed or required by any other duly constituted public authority having jurisdiction over the work of vendor Seller further agrees to hold the City of Fort Collins harmless from and against all liability and loss incurred by them by reason of an asserted or established violation of any such laws regulations ordinances rules and requirements Authorization All parties to this contract agree that the representatives are in fact bona fide and possess full and complete authority to bind said parties LIMITATION OF TERMS This Purchase Order expressly limits acceptance to the terms and conditions stated herein set forth and any supplementary or additional terms and conditions annexed hereto or incorporated herein by reference Any additional or different terms and conditions proposed by seller are objected to and hereby rejected 2 DELIVERY PLEASE ADVISE PURCHASING AGENT immediately if you cannot make complete shipment to arrive on your promised delivery date as noted Time is of the essence Delivery and performance must be effected within the time stated on the purchase order and the documents attached hereto No acts of the Purchasers including without limitation acceptance of partial late deliveries shall operate as a waiver of this provision In the event of any delay the Purchaser shall have in addition to other legal and equitable remedies the option of placing this order elsewhere and holding the Seller liable for damages However the Seller shall not be liable for damages as a result of delays due to causes not reasonably foreseeable which are beyond its reasonable control and without its fault of negligence such acts of God acts of civil or military authorities governmental priorities fires strikes Flood epidemics wars or nots provided that notice of the conditions causing such delay is given to the Purchaser within five (5) days of the hme when the Seller first received knowledge thereof In the event of any such delay the date of deliveryshall be extended for the period equal to the hme actually lost by reason of the delay 3 WARRANTY The Seller warrants that all goods articles materials and work covered by this order will conform with applicable drawings specifications samples and/or other descriptions given will be fit for the purposes intended and performed with the highest degree of care and competence in accordance with accepted standards for work of a similar nature The Seller agrees to hold the purchaser harmless from any loss damage or expense which the Purchaser may suffer or incur on account of the Sellers breach of warranty The Seller shall replace repair or make good without cost to the purchaser any defects or faults arising within one (1) year or within such longer period of time as may be prescribed by law or by the terms of any applicable warranty provided by the Seller after the date of acceptance of the goods furnished hereunder (acceptance not to be unreasonably delayed) resulting from imperfect or defective work done or materials furnished by the Seller Acceptance or use of goods by the Purchaser shall not constitute a waiver of any claim under this warranty Except as otherwise provided in this purchase order the Sellers liability hereunder shall extend to all damages proximately caused by the breach of any of the foregoing warranties or guarantees but such liability shall in no event include loss of profits or loss of use NO IMPLIED WARRANTY OR MERCHANTABILITY OR OF FITNESS FOR PURPOSE SHALL APPLY 4 CHANGES IN LEGAL TERMS The Purchaser may make changes to legal terms by written change order 5 CHANGES IN COMMERCIAL TERMS The Purchaser may make any changes to the terms other than legal terms including additions to or deletions from the quantities originally ordered in the specifications or drawings by verbal or written change order If any such change affects the amount due or the time of performance hereunder an equitable adjustment shall be made 6 TERMINATIONS The Purchaser may at any time by written change order terminate this agreement as to any or all portions of the goods then not shipped subject to any equitable adjustment between the parties as to any work or materials then in progress provided that the Purchaser shall not be liable for any claims for anticipated profits on the uncompleted portion of the goods and/or work for incidental or consequential damages and that no such adjustment be made in favor of the Seller with respect to any goods which are the Sellers standard stock No such termination shall relieve the Purchaser or the Seller of any of their obligations as to any goods delivered hereunder 7 CLAIMS FOR ADJUSTMENT Any claim for adjustment must be asserted within thirty (30) days from the date the change or termination is ordered 8 COMPLIANCE WITH LAW The Seller warrants that all goods sold hereunder shall have been produced sold delivered and furnished in strict compliance with all applicable laws and regulations to which the goods are subject The Seller shall execute and deliver such documents as may be required to effect or evidence compliance All laws and regulations required to be incorporated in agreements of this character are hereby incorporated herein by this reference The Seller agrees to indemnify and hold the Purchaser harmless from all costs and damages suffered by the Purchaser as a result of the Sellers failure to comply with such law 9 ASSIGNMENT Neither party shall assign transfer or convey this order or any momes due or to become due hereunder without the prior written consent of the other party 10 TITLE The Seller warrants full dear and unrestricted tide to the Purchaser for all equipment materials and items furnished in performance of this agreement free and dear of any and all liens restrictions reservations security interest encumbrances and claims of others 11 NONWAIVER Failure of the Purchaser to insist upon strict performance of the terms and conditions hereof failure or delay to exercise any rights or remedies provided herein or by law failure to promptly notify the Seller in the event of a breach the the rights of all parties hereunder shall be construed under and governed by the laws of the State of Colorado USA acceptance of or payment for goods hereunder or approval of the design shall not release the Seller of any of the warranties or obligations of this purchase order and shall not be deemed a waiver of any right of the purchaser to insist upon strict performance hereof or any of its rights or remedies as to any such goods regardless of when shipped received or accepted as to any prior or subsequent default hereunder nor shall any purported oral modification or rescission of this purchase order by the Purchaser operate as a waiver of any of the terms hereof 12 ASSIGNMENT OF ANTITRUST CLAIMS Seller and the Purchaser recognize that in actual economic practice overcharges resulting from antitrust violations are in fact borne by the Purchaser Theretofore for good cause and as consideration for executing this purchase order the Seller hereby assigns to the Purchaser any and all claims it may now have or hereafter acquired under federal or state antitrust laws for such overcharges relating to the particular goods or services purchased or acquired by the Purchaser pursuant to this purchase order 13 PURCHASERS PERFORMANCE OF SELLERS OBLIGATIONS If the Purchaser directs the Seller to correct nonconforming or defective goods by a date to be agreed upon by the Purchaser and the Seller and the Seller thereafter indicates its inability or unwillingness to comply the Purchaser may cause the work to be performed by the most expeditious means available to it and the Seller shall pay all costs associated with such work The Seller shall release the Purchaser and its contractors of any bar from all liability and claims of any nature resulting from the performance of such work This release shall apply even in the event of fault of negligence of the party released and shall extend to the directors officers and employees of such party The Seller's contractual obligations including warranty shall not be deemed to be reduced in anyway because such work is performed or caused to be performed by the Purchaser 14 PATENTS Whenever the Seller is required to use any design device material or Process covered by letter patent trademark or copyright the Seller shall indemnify and save harmless the Purchaser from any and all claims for infingement by reason of the use of such patented design device material or process in connection with the contract and shall indemnify the Purchaser for any cost expense or damage which it may be obliged to pay by reason of such infringement at any time during the prosecution or after the completion of the work In case said equipment or any part thereof or the intended use of the goods is in such suit held to constitute infringement and the use of said equipment or part is enjoined the Seller shall at its own expense and at its option either procure for the Purchaser the right to continue using said equipment or parts replace the same with substantially equal but non infringing equipment or modify it so it becomes non infringing 15INSOLVENCY If the Seller shall become insolvent or bankrupt make an assignment for the benefit of creditors appoint a receiver or trustee forany of the Sellers Property or business this order may forthwith be canceled by the Purchaser without liability 16 GOVERNING LAW The definitions of terms used or the interpretation of the agreement and The following Additional Conditions apply only in cases where the Seller is to perform work hereunder including the services of Sellers Representative(s) on the premises of others 17 SELLERS RESPONSIBILITY The Seller shall carryon said work at Seller's own risk until the same is fully completed and accepted and shall in case of any accident destrucbon or injury to the work and/or materials before Sellers final completion and acceptance complete the work at Seller's own expense and to the satisfaction of the Purchaser When materials and equipment are furnished by others for installation or erection by the Seller the Seller shall receive unload store and handle same at the site and become responsibletherefore as though such materials and/or equipment were being furnished by the Seller under the order 18 INSURANCE The Seller shall at his own expense provide for the payment of workers compensation including Occupational disease benefits to its employees employed on or in connection with the work covered by this purchase order and/or to their dependents in accordance with the laws of the state in which the work is to be done The Seller shall also carry comprehensive general liability including butnotlimitedto contractual and automobile public liability insurance with bodily injury and death limits of at least $300 000 for any one person $500 000 for any one accident and property damage limit per accident of$400000 The Seller shall likewise require his contractors if any to provide for such oompensabon and insurance Before anyof the Sellers or his contractors employees shall do any work upon the premises of others the Seller shall furnish the Purchaser with a certificate that such compensation and insurance have been provided Such certificates shall specify the date when such compensation and insurance have been provided Such certificates shall specify the date when such compensation and insurance expires The Seller agrees that such compensation and insurance shall be maintained until after the entire work is completed and accepted 19 PROTECTION AGAINST ACCIDENTS AND DAMAGES The Seller hereby assumes the entire responsibility and liability for any and all damage loss or injury of any kind or nature whatsoever to persons or property caused by or resulting from the execution of the work provided for in this purchase order or in connection herewith The Seller will indemnify and hold harmless the Purchaser and any or all of the Purchasers officers agents and employees from and against any and all claims losses damages charges or expenses whether direct or indirect and whether to persons or property to which the Purchaser may be put or subject by reason of any act action neglect omission or default on the part of the Seller any of his contractors or any of the Sellers or contractors officers agents or employees In case any suit or other proceedings shall be brought against the Purchaser or its officers agents or employees at any time on account or by reason of any act action neglect omission or default of the Seller of any of his contractors or any of its or their officers agents or employees as aforesaid the Seller hereby agrees to assume the defense thereof and to defend the same at the Sellers own expense to pay any and all costs charges attorneys fees and other expenses any and all judgments that may be incurred by or obtained against the Purchaser or any of its or their officers agents or employees in such suits or other proceedings and in case judgment or other lien be placed upon or obtained against the property of the Purchaser or said parties in or as a result of such suits or other proceedings the Seller will at once cause the same to be dissolved and discharged by giving bond or otherwise The Seller and his contractors shall take all safety precautions furnish and install all guards necessary for the prevention of accidents comply with all laws and regulations with regard to safety including but without limitation the Occupational Safety and Health Act of 1970 and all rules and regulations issued pursuant thereto 9/90 Revised 11/91 THE CITY OF FORT COLONS Ught and Power OepaMnent P O Box 580 Fart Coaxro CO E0522 SPECIFICATION NO 36"95 Transiorrner Repair APPROVED BY Kraig der Standards Englneenng Manager DATE ORIGINATED August 23 1990 DATE REVISED Apra 22, 2003 Rev B Revision Record REVISION DESCRIPTION CHANGE NOTICE APPROVED BY Rev A Sagen/Coram 3/17193 Cover page add dates and file name Para 3 2 change from 2 to 4 yr renewal Para 3 3 Add in case of conflict statement Add Para 3 5 Payment Para 4 1 Add right to refuse uncertified PCB free units Para 4 2 Split minor repairs and rewind into separate paragraphs Bid proposal forms Ed Rev B Kraig Bader April 22 2003 Scanned and converted to electronic document Reformat Tables in Bid schedules Pace 2 /13 368-595 TABLE OF CONTENTS Rev B REVISION RECORD 2 1 SCOPE 4 2 BID REQUIREMENTS 4 21 REQUIRED INFORMATION 4 22 MINOR REPAIR 4 3 GENERAL REQUIREMENTS 4 31 WARRANTY 4 32 CONTRACT EXTENSION 4 33 WITHDRAWAL OF CONTRACTUAL AWARD 4 34 SHIPMENT 5 35 PAYMENT 5 4. TECHNICAL REQUIREMENTS 5 41 OIL 5 4 2 REPAIR AND TEST 5 BID PROPOSAL FORM SCHEDULE I A 7 BID PROPOSAL FORM SCHEDULE I$ S BID PROPOSAL FORM SCHEDULE IIA 0 BID PROPOSAL FORM SCHEDULE 1143 10 BID PROPOSAL FORM SCHEDULE 111 11 BID PROPOSAL FORM SCHEDULE IV 12 BID PROPOSAL FORM SCHEDULE V 13 Page 3 /13 36S-595 Rev B SPECIFICATION FOR TRANSFORMER REPAIR 7 SCOPE This specification establishes the minimum requirements for a blanket order for providing transportation materials labor and equipment to repair distribution transformers The City stocks fourtypes of transformers pole mounted overhead units modified overhead units for underground installation single phase pad -mounted units and three phase pad -mounted units The contractor must be able to repair all types see attached Bid Proposal Fortes 2 BID REQUIREMENTS 2 1 Required Information 21 1 Prices shall be broken down by KVA and transformer type see attached Bid Proposal Forms 212 A price list showing the discount scheduleforthe Cityforboth new and reconditioned parts must accompany the bid 2 1 3 A description of the paint system used shall be included with the bid 2 1 4 A list of at least three references including phone numberand name of contact must accompanythebid Also list any manufacturers for whom you do warranty work Please include the approximate number of transformers your firm repairs in a year 22 Minor Repair 2 2 1 Minor repair shall be bid as a fixed charge plus parts and oil Minor repair shall include but is not hmited to the items listed under Technical Requirements 222 Rewinding If rewinding is required in addition to minor repair rewmdmg will be considered on a case by case basis City approval must be obtained pnor to the commencement of actual work Should the City choose not to have the transformer repaired and the repair shop will not accept the transformer in exchange for the labor to discover the need to rewind the inspection fee must be included in the bid 3 GENERAL REQUIREMENTS 31 Warranty A minimum eighteen month warranty on labor and parts is required 3 2 Contract Extension Contract may be extended for four years under the same terms and conditions upon agreement of the Contractor and the City subject to satisfactory negotiations 80 (sixty) days prior to expiration of each annual contract 3 3 Withdrawal of Contractual Award Purchase order is contingent on conformance with these specifications and attachments In case of conflict the requirements of the following documents shall apply in the pnonty shown a) This Specification b) Applicable industry standards Paae4 /13 3B8-595 c) Purchase order terms and conditionsRev The City reserves the right to cancel the purchase contract at any time if in the opinion of the City theproduct service or delivery does not meet specifications even dnon-conforming material or service has previously been accepted At the discretion of the City a supplier providing non conforming material or service maybe removed from the Approved Suppliers list for an indefinite re-evaluation penod of not less than three years 34 Shipment Bid pricing shall include pickup and delivery at the City s Warehouse facility The minimum number of transformers per pickup must be stated in the bid Thirty (30) day turn around is required for non emergency repair Emergency repair turn around will be determined at the time repair is requested Any extra charges for emergency turn around must be included in the bid 3 5 Payment Payment will be made in accordance with Purchase OrderTerms and Conditions except the repair facility shall furnish certified copies of the results of tests prior to payment Copies shall be sent with each transformer at delivery as well as with the invoice Unsigned copies are not acceptable even if accompanied by a signed cover letter Work shall not be considered complete until certified test reports are received 4 TECHNICAL REQUIREMENTS 41 Oil Oil shall meet the requirements ofASTM D3487 and ANSVIEEE C57 106 Oil and oil handling equipment shall be certified PCB free and certification must accompany delivery The City reserves the right to refuse any umt(s) not certified PCB free 42 Repairand Test 4 2 1 Minor repairs shall include but are not limited to A Complete external and internal inspection B Diagnosis including testing as required C Replacement parts electrically equivalent and visually acceptable (priced separately) D Repair leaks E Bake core and coil F Oil filtration for water and carbon removal Add oil as needed charged at prevailing price at time of shipment Oil must be cerbfied PCB free and certification must accompany delivery G Tank painted to our specrfications repainting of the transformer number custom NEMA safetytag will be replaced by the City H Testing including full voltage insulation hi -pot to ground transformer turns ratio megger dielectric of oil J Complete certified test report must accompany each unit at delivery 422 Rewinds shall include but are not limited to Complete external and internal inspection Diagnosis including testing as required Replacement parts electrically equivalent and visually acceptable (priced separately) Rewinding Repair leaks Bake core and coil QI filtration for water and carbon removal Add oil as needed charged at prevailing price at bme of shipment QI must be certified PCB free and cerbflcahon must be accompany delivery Tank painted to our specifications repainting of the transformer number custom NEMA safety tag will be replaced by the City Pace 5 113 368-595 Rev B I Testing including core and full load losses excaing amps full voltage insulation hr- potto ground transformer turns ratio megger dielectric ofoil J Compete certified test report must accompany each unit at delivery Pace 6 /13 368-595 Rev B BID PROPOSAL FORM SCHEDULE bA OVERHEAD TRANSFORMERS minorreoair (includes moditedunesforundergmundvaultinstallaoon) Pamtrequaement lightgrey ANSINo 70 Munsell 50G70/04 Voltage 7820 volt 95 BIL transformers KVA SEC $ WrAPS $vdo TAPS Adder for CSP 10 120240 25 120240 50 120/240 50 240/480 75 120240 100 277 100 120240 100 240014160Y 167 120240 187 1 277 167 1 4160ZqT1Z4UU 250 120240 250 277 Pace 7 /13 368-595 Rev B BID PROPOSAL FORM SCHEDULE I B OVERHEAD TRANSFORMERS minorreoan (includes modified units forundergmundvault installation) Paint requirement light grey ANSI No 70 Munsell 50G 7 010 4 Voltage 7620/13200 x 2400/4180Y transformers KVA SEC IWTAPS $v*0TAPS $Addertbr CSP 10 120240 25 120/240 25 240/480 50 120240 50 240/480 100 120240 100 277 Page 8 /13 388-595