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HomeMy WebLinkAboutTHE BURRITO DREAM - CONTRACT - RFP - P1020 DOWNTOWN CONCESSIONAIRE (2)DOWNTOWN CONCESSION AGREEMENT THIS AGREEMENT is made and entered into this 6th day of June 2008 by and between THE CITY OF FORT COLLINS COLORADO a Municipal Corporation (City) and THE BURRITO DREAM LTD an LLC (Concessionaire) WITNESSETH WHEREAS the City Council passed Ordinance No 36 1994 establishing the Downtown Plan Area as a concession area for the sale of goods and services from outdoor locations and WHEREAS the City has established various concession locations in the Downtown Plan Area and WHEREAS the City agrees to grant to the Concessionaire and the Concessionaire accepts from the City a concession for outdoor vending at Site #10 — Public ROW. SE corner of Oak & Collene For Day and Niaht use NOW THEREFORE in consideration of the mutual covenants and obligations herein expressed the parties agree as follows Section 1 Contract Documents The contract documents consist of this Agreement and Exhibits A & B incorporated herein by this reference These form the contract and are incorporated herein by this reference Section 2 Terms of the Agreement A This Agreement shall be effective from the date of the Agreement as entered above until May 31 2009 unless sooner terminated as herein provided The City may at its option renew the Agreement for additional one (1) year terms to a maximum of two (2) additional one year terms B In the event that the concession location can not be used because of improvements being made at the concession location this Agreement may be suspended on 30 days notice to the Concessionaire The suspension shall continue until the improvements are completed or it is determined that the location can no longer be used as a concession site The City will use a good faith effort to relocate the concession site if needed 1 EXHIBIT "B" INSURANCE REQUIREMENTS 1 The Service Provider will provide from insurance companies acceptable to the City the insurance coverage designated hereinafter and pay all costs Before commencing work under this bid the Service Provider shall furnish the City with certificates of insurance showing the type amount class of operations covered effective dates and date of expiration of policies and containing substantially the following statement The insurance evidenced by this Certificate will not be cancelled or materially altered except after ten (10) days written notice has been received by the City of Fort Collins In case of the breach of any provision of the Insurance Requirements the City at its option may take out and maintain at the expense of the Service Provider such insurance as the City may deem proper and may deduct the cost of such insurance from any monies which may be due or become due the Service Provider under this Agreement The City its officers agents and employees shall be named as additional insureds on the Service Provider's general liability and automobile liability insurance policies for any claims arising out of work performed under this Agreement 2 Insurance coverages shall be as follows A Workers' Compensation & Employers Liability The Service Provider shall maintain during the life of this Agreement for all of the Service Provider's employees engaged in work performed under this agreement 1 Workers Compensation insurance with statutory limits as required by Colorado law 2 Employer s Liability insurance with limits of $100 000 per accident $500 000 disease aggregate and $100 000 disease each employee B Commercial General & Vehicle Liability The Service Provider shall maintain during the life of this Agreement such commercial general liability and automobile liability insurance as will provide coverage for damage claims of personal injury including accidental death as well as for claims for property damage which may arise directly or indirectly from the performance of work under this Agreement Coverage for property damage shall be on a broad form basis The amount of insurance for each coverage Commercial General and Vehicle shall not be less than $500 000 combined single limits for bodily injury and property damage In the event any work is performed by a subcontractor the Service Provider shall be responsible for any liability directly or indirectly arising out of the work performed under this Agreement by a subcontractor which liability is not covered by the subcontractor's insurance 10 EXHIBIT C AFFIDAVIT PURSUANT TO C R S 24-76 5-103 I swear or affirm under penalty of perjury under the laws of the State of Colorado that (check one) I am a United States citizen or I am a Permanent Resident of the United States or I am lawfully present in the United States pursuant to Federal law I understand that this sworn statement is required by law because I have applied for a public benefit I understand that state law requires me to provide proof that I am lawfully present in the United States prior to receipt of this public benefit I further acknowledge that making a false fictitious or fraudulent statement or representation in this sworn affidavit is punishable under the criminal laws of Colorado as perjury in the second degree under Colorado Revised Statute 18-8-503 and it shall constitute a separate criminal offense each time a public benefit is fraudulently received Signature Date INTERNAL USE ONLY Valid forms of identification T --- current Colorado driver s license minor driver s license probationary driver s license commercial drivers license restricted drivers license instruction permit T --- current Colorado identification card T --U S military card or dependent identification card P --- U S coast guard merchant manner card q --- Native American tribal document The following forms of identification may be accepted through February 28 2007' T --- original birth certificate from any state of the United States 7---certificate verifying naturalized status by U S with photo and raised seal q --- certificate verifying U S citizenship by U S government e g U S passport T --- order of adoption by a U S court with seal of certification T --- valid driver s license from any state of the U S or the Dist of Columbia excluding AK HI IL MD MI NE NM NC OR TN TX UT VT and WI T --- valid immigration documents demonstrating lawful presence e g current foreign passport with current 1-551 stamp or visa current foreign passport with 1-94 1-94 with asylum status unexpired Resident Alien card Permanent Resident card or Employment Authorization card 'A waiver may be available where no identification exists or can be obtained due to a medical condition homelessness or insufficient documentation to receive a Colorado I D or driver s license Contact your department director 11 Section 3 Concession Operations The City hereby grants Concessionaire a concession for the use of the property described as Site #10 — Public ROW. SE corner of Oak & Colleae concession area (per Exhibit A) for day and nigh t outdoor vending The Concessionaire shall have the exclusive right to operate an outdoor vending concession within this area in accordance with the agreement A Independent Contractor The services to be performed by the Concessionaire are those of an independent contractor and not as an employee of the City The City shall not be responsible for withholding any portion of Concessionaire s compensation hereunder for the payment of FICA Worker's Compensation or otherwise B Records The Concessionaire shall keep adequate and proper business records of all expenses and receipts of the concession operations At the request of the City all such business records shall be made open and available for inspection and audit by the City of Fort Collins Treasury Division C Monetary Provision The Concessionaire agrees to pay the City an amount equal to One Hundred and Twenty Dollars ($120 00) per site per year plus zero (0) percent of gross receipts from the concession operations conducted pursuant to this Agreement Gross receipts shall include all revenues excluding sales tax received by the concessionaire from concession operations All such gross receipt payments shall be paid to the City on the same day that sales and use tax payments are due However the payments for the concessions must be submitted separately The $120 annual fee is due prior to June 1st in the initial term or any renewal term Monthly payments shall be paid to the City Sales Tax Office prior to the 10th of each month for every month the agreement is in force D Licenses The Concessionaire shall obtain and pay for all licenses needed for the operation of the concession including but not necessarily limited to a County Health Department Food Services establishment inspection City and State sales tax licenses Any such licenses held specifically by the Concessionaire in connection with this Agreement shall be surrendered by the Concessionaire at the time of termination of this Agreement E Laws Rules & Regulations The operation of the concession granted under this Agreement shall at all times conform with all applicable Federal State and local laws and with all applicable rules and regulations adopted by the City or any of its Boards or Departments 2 F Insurance/ Indemnity The Concessionaire shall indemnify save and hold harmless the City from all claims and losses including costs and reasonable attorneys fees ansing directly or indirectly out of the Concessionaire's use of the concession area or operation of the concession The Concessionaire shall maintain commercial liability insurance in the amount of $500 000 combined single limits naming the City as an additional insured under this Agreement of the type and with the limits specified within Exhibit B The Concessionaire before commencing services hereunder shall deliver to the City s Director of Purchasing and Risk Management P O Box 580 Fort Collins CO 80522 one (1) copy of a certificate evidencing the insurance coverage required from an insurance company acceptable to the City G Signage All signs on the concession cart must be approved by the City Signs may be displayed in or on the cart only unless additional signage is approved by City staff H Cart The Concessionaire will be required to have a mobile cart The cart may not exceed the size of four (4) foot wide ten (10) foot long and eight (8) foot high excluding roof overhangs and wheels The design and appearance of the cart must conform to the specifications described in Concessionaires proposal unless otherwise agreed to in writing by the parties before the cart may be used at the concession area The City reserves the right to approve any modifications changes or alternative cart The cart is subject to inspection by City The cart must be maintained and repaired to the City's satisfaction The cart must be removed from the right-of-way when not in use I Restrictions Equipment such as tables chairs benches and displays not attached to the cart may not be used except for items & equipment authorized in writing by the City Representative Merchandise must be restricted to the cart or appropriate storage containers if authorized Vendor area must not exceed 10 X 10 feet excepting only a tarp or other protective medium placed to protect underlying surface Cart must be located in approved location on site and cannot impede pedestrian flow on the sidewalk J Cleanliness Concessionaire shall supply a trash receptacle and keep the concession area clean of all trash within 100 foot radius of site Food concessionaires must use a tarp under cart to minimize grease deposits and pay site cleaning fee Concessionaire shall pay Eighty -Five Dollars ($85 00) per month cleaning fee for power washing of the site granted Vendors at sites which are split between day and night operations with another food and beverage vendor shall pay %2 of power washing fee Cleaning fee subject to change during term of agreement based on frequency required with at least thirty (30) days notice to the Concessionaire 3 K Sales Tax Returns All sales tax returns and concessionaire payments to the City associated with the concession operation must be filed by their due date No assessment fees penalties or interest will be waived by the City L Power Source If the Concessionaire needs electrical power the Concessionaire must provide for such power through the City Light & Power Department at the Concessionaire's expense Arrangements to supply power to the concession area must be reviewed with the appropriate City departments Portable generators will not be permitted due to concerns regarding compatibility and noise M Stock The Concessionaire shall maintain an adequate stock of supplies on hand for all occasions in order to supply the need of parties desiring to patronize the concession area N Hours The Concessionaire must keep the concession area open for business as directed by the City Days of operation shall be agreed to by both parties and the minimum hours of operation must be maintained Minimum hours are Two (2) to four (4) hours between 1lam and 6am Thursdays Fridays and Saturdays Concessionaire is not required to operate on national holidays or holidays recognized by the City where City offices (except for emergency services offices) are closed O Inclement Weather The Concessionaire shall not be required to operate the concession when it is raining snowing hailing and abnormally windy or when the air temperature is below 50 degrees Fahrenheit P Product The products authorized are as described in Concessionaires proposal and agreed to by the City The City will not pre -authorize new products but does reserve the right to review any new products that may be added This is to ensure that the new products meet the same quality as those proposed in the original Request for Proposal Q Blackout Dates Concessionaire will not be allowed to operate in granted site during the following special events in the downtown area Old Town Car Show Colorado Brewers Festival and New West Fast Dates for 2008 are June 14t" June 28t" and June 29'" and August 16`" and 17`" Contact the Downtown Business Association (DBA) at (970) 484-6500 to receive an application for a site at these events and event dates for subsequent years of this contract The DBA will work with concessionaires regarding the location of the site and a discounted booth rate n Section 4 General Conditions A The Concessionaire shall neither assign any of the rights nor delegate any of the duties under the provisions of this Agreement without having first obtained the written permission of the City The Concessionaire shall not sublet any portion of the concession area or allow any other person to take possession of any portion of the concession areas without the written consent of the City B Vacant sites resulting from either no -bid or termination may be filled at anytime for the duration of the current one (1) year period Responsible parties will be awarded vacant sites as acceptable proposals are received The city may at its option renew the Agreement for the formerly vacant sites for additional one (1) year periods not to exceed the balance of the four (4) additional periods remaining for this Agreement C This Agreement may not be enlarged modified or altered except in writing signed by the parties as an amendment hereto D No waiver of any breach of this Agreement shall be held or construed to be a waiver of any subsequent breach thereof E It is expressly understood and agreed by and between the parties hereto that in the performance of the terms and conditions of this Agreement time is of the essence F The location assigned is not transferable to another vendor or concessionaire G Fixtures and Improvements 1 The Concessionaire agrees that all auxiliary equipment needed to operate the Concession shall be installed at its expense Prior to making any and all improvements on said premises the Concessionaire agrees to obtain the approval of the appropriate City Department and shall supervise the construction of said improvements 2 Upon the termination of this Agreement the Concessionaire shall remove any fixtures or improvements made by it to the concession area However the concession area must be restored to as good a condition as the premises were in at the time the Concessionaire took possession thereof H This Agreement shall be binding upon and inure to the benefit of the heirs successors and assigns of the parties hereto 5 I If either party must resort to legal action to enforce the terms of this Agreement the prevailing party shall be awarded its costs and reasonable attorney s fees J Any notice required or desired to be given under this Agreement will be considered delivered to the other party upon hand delivery or upon its deposit in the United States mail postage prepaid sent by registered mail addressed to the other party at the following address City City of Fort Collins Purchasing Division P O Box 580 Fort Collins CO 80522 Concessionaire The Burnto Dream LTD Attn Matthew Britt 610 Locust Street Fort Collins CO 80524 K Notwithstanding the time periods contained herein either party may terminate this Agreement at any time without cause by providing written notice of termination to the other party Such notice shall be delivered at least fifteen (15) days prior to the termination date contained in said notice unless otherwise agreed in writing by the parties All notices provided under this Agreement shall be effective when mailed postage prepaid and sent to the above address Section 5 Default A The Concessionaire shall be in default under the terms and conditions of this Agreement if the Concessionaire fails to cure the default within ten (10) days after written notice setting forth the nature of the default is delivered to the Concessionaire B In the event the default is not timely cured the City may elect to (a) terminate this Agreement and seek damages (b) treat the Agreement as continuing and require specific performance or (c) avail itself of any other remedy at law or equity Section 6 Prohibition Against Employing Illegal Aliens Prohibition Against Employing Illegal Aliens This paragraph shall apply to all Contractors whose performance of work under this Agreement does not involve the delivery of a specific end product other than reports that are merely incidental to the performance of said work Pursuant to Section 8-17 5-101 C R S at seq Contractor represents and agrees that a As of the date of this Agreement 1 Contractor does not knowingly employ or contract with an illegal alien and 2 Contractor has participated or attempted to participate in the basic pilot employment verification program created in Public Law 208 104th Congress as amended and expanded in Public Law 156 108th Congress as amended administered by the United States Department of Homeland Security (the Basic Pilot Program ) in order to confirm the employment eligibility of all newly hired employees b Contractor shall not knowingly employ or contract with an illegal alien to perform work under this Agreement or knowingly enter into a contract with a subcontractor that knowingly employs or contracts with an illegal alien to perform work under this Agreement c Contractor shall continue to apply to participate in the Basic Pilot Program and shall in writing verify same every three (3) calendar months thereafter until Contractor is accepted or the public contract for services has been completed whichever is earlier The requirements of this section shall not be required or effective if the Basic Pilot Program is discontinued d Contractor is prohibited from using Basic Pilot Program procedures to undertake pre -employment screening of job applicants while this Agreement is being performed e If Contractor obtains actual knowledge that a subcontractor performing work under this Agreement knowingly employs or contracts with an illegal alien Contractor shall 1 Notify such subcontractor and the City within three days that Contractor has actual knowledge that the subcontractor is employing or contracting with an illegal alien and 2 Terminate the subcontract with the subcontractor if within three days of receiving the notice required pursuant to this section the subcontractor does not cease employing or contracting with the illegal alien except that Contractor shall not terminate the contract with the subcontractor if during such three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien f Contractor shall comply with any reasonable request by the Colorado Department of Labor and Employment (the Department ) made in the course of an investigation that the Department undertakes or is undertaking pursuant to the authority established in Subsection 8-17 5-102 (5) C R S g If Contractor violates any provision of this Agreement pertaining to the duties imposed by Subsection 8-17 5-102 C R S the City may terminate this Agreement If this Agreement is so terminated Contractor shall be liable for actual and consequential damages to the City arising out of Contractors violation of Subsection 8-17 5-102 CRS h The City will notify the Office of the Secretary of State if Contractor violates this provision of this Agreement and the City terminates the Agreement for such breach Section 7 Special Provisions Special provisions or conditions relating to the services to be performed pursuant to this Agreement are set forth in Exhibit "C" Affidavit Pursuant to C R S 24-76 5-103 consisting of one (1) page attached hereto and incorporated herein by this reference This is for unincorporated concessionaires City By `r=5�s�Csf Ja s O Neill II CPPO FNIGP Dire or of Purchasing and Risk Management Date Concessionaire The Burrito Dream, LTD B Y PrmtName �hYIS C Srj-e✓l Title 6X46t'i't Date to ( It I0 �z C EXHIBIT 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