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HomeMy WebLinkAboutBID - 6094 MASONRY SERVICES ANNUAL 2008Collins Financial services Purchasing Division 215 N Mason St V Floor PO Box 580 Fort Collins C080522 970 221 6775 970 221 6707 tcgov com/purchasing INVITATION TO BID 6094 Masonry Services Annual BID OPENING 2 30 P M (our clock), March 21, 2008 The City of Fort Collins is requesting bids for a Masonry Contractor for work that may be required during the year for the City Sealed bids will be received and publicly opened at the office of the Director of Purchasing and Risk Management PO Box 580 215 North Mason St 2nd floor Fort Collins Colorado 80522 at the time and date noted on the bid�roposal and/or contract documents If delivered they are to be sent to 215 North Mason Street 2" Floor Fort Collins Colorado 80524 If mailed the address is P O Box 580 Fort Collins 80522-0580 Bids must be received at the Purchasing Office prior to 2 30 p m (our clock), March 21, 2008 Questions concerning the scope of the bid should be directed to Project Manager Steve Seefeld (970) 221-6227 Questions regarding bid submittal or process should be directed to James R Hume CPPO Senior Buyer (970) 221-6776 A copy of the Bid may be obtained as follows Download the Bid from the Purchasing Webpage Current Bids page at hftp //fcaov com/eprocurement Come by Purchasing at 215 North Mason St 2nd floor Fort Collins and request a copy of the Bid Special Instructions All bids must be properly signed by an authorized representative of the company with the legal capacity to bind the company to the agreement Bids may be withdrawn up to the date and hour set for closing Once bids have been accepted by the City and closing has occurred failure to enter into contract or honor the purchase order will be cause for removal of supplier's name from the City of Fort Collins bidders list for a period of twelve months from the date of the opening The City may also pursue any remedies available at law or in equity Bid prices must be held firm for a period of forty-five (45) days after bid openings Submission of a bid is deemed as acceptance of all terms conditions and specifications contained in the City s specifications initially provided to the bidder Any proposed modification must be accepted in writing by the City prior to award of the bid where renewal Is a way of life 14 Default Each and every term and condition hereof shall be deemed to be a material element of this Agreement In the event either party should fail or refuse to perform according to the terms of this agreement such party may be declared in default thereof 15 Remedies In the event a party has been declared in default such defaulting party shall be allowed a penod of ten (10) days within which to cure said default In the event the default remains uncorrected the party declaring default may elect to (a) terminate the Agreement and seek damages (b) treat the Agreement as continuing and require specific performance or (c) avail himself of any other remedy at law or equity If the non -defaulting party commences legal or equitable actions against the defaulting party the defaulting party shall be liable to the non -defaulting party for the non -defaulting parry's reasonable attorney fees and costs incurred because of the default 16 Binding Effect This writing together with the exhibits hereto constitutes the entire agreement between the parties and shall be binding upon said parties their officers employees agents and assigns and shall inure to the benefit of the respective survivors heirs personal representative successors and assigns of said parties 17 Indemnity/insurance a The Service Provider agrees to indemnify and save harmless the City its officers agents and employees against and from any and all actions suits claims demands or liability of any character whatsoever brought or asserted for injuries to or death of any person or persons or damages to property arising out of result from or occurring in connection with the performance of any service hereunder b The Service Provider shall take all necessary precautions in performing the work hereunder to prevent injury to persons and property c Without limiting any of the Service Providers obligations hereunder the Service Provider shall provide and maintain insurance coverage naming the City as an additional insured under this Agreement of the type and with the limits specified within Exhibit "B" consisting of one (1) page attached hereto and incorporated herein by this reference The Service Provider before commencing services hereunder shall deliver to the Citys Director of Purchasing and Risk Management 215 N Mason 2"' Floor Fort Collins Colorado 80524 one copy of a certificate evidencing the insurance coverage required from an insurance company acceptable to the city 18 Entire Agreement This Agreement along with all Exhibits and other documents incorporated herein shall constitute the entire Agreement of the parties Covenants or representations not contained in this Agreement shall not be binding on the parties U11] 19 Law/Severabdrty This Agreement shall be governed in all respect by the laws of the State of Colorado In the event any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction such holding shall not invalidate or render unenforceable any other provision of this Agreement 20 Prohibition Against Employing Illegal Aliens This paragraph shall apply to all Contractors whose performance of work under this Agreement does not involve the delivery of a specific end product otherthan reports that are merely incidental to the performance of said work Pursuant to Section 8-17 5-101 C R S at seq Contractor represents and agrees that A As of the date of this Agreement Contractor does not knowingly employ or contract with an illegal alien and 2 Contractor has participated or attempted to participate in the basic pilot employment verification program created in Public Law 208 104th Congress as amended and expanded in Public Law 156 108th Congress as amended administered by the United States Department of Homeland Security (the Basic Pilot Program ) in order to confirm the employment eligibility of all newly hired employees B Contractor shall not knowingly employ or contract with an illegal alien to perform work under this Agreement or knowingly enter into a contract with a subcontractor that knowingly employs or contracts with an illegal alien to perform work under this Agreement C Contractor shall continue to apply to participate in the Basic Pilot Program and shall in writing verify same every three (3) calendar months thereafter until Contractor is accepted or the public contract for services has been completed whichever is earlier The requirements of this section shall not be required or effective if the Basic Pilot Program is discontinued D Contractor is prohibited from using Basic Pilot Program procedures to undertake pre- employment screening of job applicants while this Agreement is being performed E If Contractor obtains actual knowledge that a subcontractor performing work under this Agreement knowingly employs or contracts with an illegal alien Contractor shall 1 Notify such subcontractor and the City within three days that Contractor has actual knowledge that the subcontractor is employing or contracting with an illegal alien and 2 Terminate the subcontract with the subcontractor if within three days of receiving the notice required pursuant to this section the subcontractor does not cease employing or contracting with the illegal alien except that Contractor shall not terminate the contract with the subcontractor if during such three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien F Contractor shall comply with any reasonable request by the Colorado Department of Labor and Employment (the Department ) made in the course of an investigation that the Department undertakes or is undertaking pursuant to the authority established in Subsection 8-17 5-102 (5) 11 CRS G If Contractor violates any provision of this Agreement pertaining to the duties imposed by Subsection 8-17 5-102 C R S the City may terminate this Agreement If this Agreement is so terminated Contractor shall be liable for actual and consequential damages to the City ansing out of Contractor's violation of Subsection 8-17 5-102 C R S H The City will notify the Office of the Secretary of State if Contractor violates this provision of this Agreement and the City terminates the Agreement for such breach Exhibit A Scope of Work (four or five pages adapted from bid text) 12 Exhibit B Insurance Requirements The Service Provider will provide from insurance companies acceptable to the City the insurance coverage designated hereinafter and pay all costs Before commencing work under this bid the Service Provider shall furnish the City with certificates of insurance showing the type amount class of operations covered effective dates and date of expiration of policies and containing substantially the following statement The insurance evidenced by this Certificate will not be cancelled or materially altered except after ten (10) days written notice has been received by the City of Fort Collins In case of the breach of any provision of the Insurance Requirements the City at its option may take out and maintain at the expense of the Service Provider such insurance as the City may deem proper and may deduct the cost of such insurance from any monies which may be due or become due the Service Provider under this Agreement The City its officers agents and employees shall be named as additional insureds on the Service Provider's general liability and automobile liability insurance policies for any claims arising out of work performed under this Agreement Insurance coverage shall be as follows A Workers Compensation & Employer's Liability The Service Provider shall maintain during the life of this Agreement for all of the Service Provider's employees engaged in work performed under this agreement Workers Compensation insurance with statutory limits as required by Colorado law 2 Employer's Liability insurance with limits of $100 000 per accident $500 000 disease aggregate and $100 000 disease each employee B Commercial General & Vehicle Liability The Service Provider shall maintain during the life of this Agreement such commercial general liability and automobile liability insurance as will provide coverage for damage claims of personal injury including accidental death as well as for claims for property damage which may arise directly or indirectly from the performance of work under this Agreement Coverage for property damage shall be on a 'broad form basis The amount of insurance for each coverage Commercial General and Vehicle shall not be less than $500 000 combined single limits for bodily injury and property damage In the event any work is performed by a subcontractor the Service Provider shall be responsible for any liability directly or indirectly arising out of the work performed under this Agreement by a subcontractor which liability is not covered by the subcontractor's insurance 191 Exhibit C Work Order Form WORK ORDER FORM PURSUANT TO AN AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND DATED Work Order Number _ Purchase Order Number Project Title Commencement Date _ Completion Date Maximum Fee (time and reimbursable direct costs) Project Description Scope of Services Professional agrees to perform the services identified above and on the attached forms in accordance with the terms and conditions contained herein and in the Professional Services Agreement between the parties In the event of a conflict between or ambiguity in the terms of the Professional Services Agreement and this work order (including the attached forms) the Professional Services Agreement shall control The attached forms consisting of consisting of (_) pages are hereby accepted and incorporated herein by this reference and Notice to Proceed is hereby given Service Provider By Date City of Fort Collins Submitted By Project Manager Date Approved by Director of Purchasing & Risk Management (if over $30 000 ) Date 14 Only bids properly received by the Purchasing Office will be accepted All bids should be clearly identified by the bid number and bid name contained in the bid proposal No proposal will be accepted from or any purchase order awarded to any person firm or corporation in default on any obligation to the City Bids must be furnished exclusive of any federal excise tax wherever applicable Bidders must be properly licensed and secure necessary permits wherever applicable Bidders not responding to this bid will be removed from our automated vendor listing forthe subject commodities The City may elect where applicable to award bids on an individual item/group basis or on a total bid basis whichever is most beneficial to the City The City reserves the right to accept or reject any and all bids and to waive any irregularities or informalities Sales prohibited/conflict of interest no officer employee or member of City Council shall have a financial interest in the sale to the City of any real or personal property equipment material supplies or services where such officer or employee exercises directly or indirectly any decision - making authority concerning such sale or any supervisory authority overthe services to be rendered This rule also applies to subcontracts with the City Soliciting or accepting any gift gratuity favor entertainment kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited Freight terms unless otherwise noted all freight is F O B Destination Freight Prepaid All freight charges must be included in prices submitted on proposal Discounts any discounts allowed for prompt payment etc must be reflected in bid figures and not entered as separate pricing on the proposal form Purchasing restrictions your authorized signature of this bid assures your firm s compliance with the City's purchasing restrictions A copy of the resolutions is available for review in the Purchasing Office or the City Clerks Office Request Resolution 91-121 for cement restrictions Collusive or sham bids any bid deemed to be collusive or a sham bid will be rejected and reported to authorities as such Your authorized signature of this bid assures that such bid is genuine and is not a collusive or sham bid Bid results for information regarding results for individual bids send a self-addressed self -stamped envelope and a bid tally will be mailed to you Bid results will be posted in our office 7 days after the bid opening � �° 6�/"� a e B O Neill II CPPO FNIGP < or of Purchasing and Risk Management o., nnnin� CITY OF FORT COLLINS BID PROPOSAL, BID # 6094 MASONRY SERVICES - ANNUAL BID OPENING March 21, 2008, 2 30pm (our clock) WE HEREBY ENTER OUR BID FOR THE CITY OF FORT COLLINS REQUIREMENTS FOR Masonry Contractor (Annual) PER THE BID INVITATION AND ANY REFERENCED SPECIFICATIONS The City of Fort Collins is requesting bids for a Masonry Contractor for work that may be required during the year for the City Service Provider will supply experienced general masonry to include structural and non-structural single and multi width block and brick wall masonry and demolition of same Block and brick wall cleaning sealing and tuckpointmg Masonry restoration of historical buildings in the form of tuckpointmg cleaning and sealing The Service Provider may occasionally be required to work outside regular business hours (generally 7 30am to 5 OOpm Monday through Friday) Some work will have to be done on weekends The City expects quality work meeting or exceeding industry standards Needed services during the contract period may be requested through issuance of work orders There is no guaranteed minimum amount of services to be ordered No work order exceeding $75 000 will be issued The City reserves the right to supply any or all materials This contract shall be administered by the Operation Services Department but may be utilized by other City Departments A Service Provider must 1 Provide experienced general masonry services as set out in specific work orders 2 Maintain insurance levels as indicated in attached Services Agreement 3 Provide an after normal work hours phone number to be used by the City to request emergency or urgently needed services 4 Clean-up the job site at the end of each day and at work completion 5 Obtain any needed permits for structural repair or installation work 6 Move and re -set all furnishings such as desks chairs filing cabinets outside furniture or planters etc which interferes with doing the work when required 7 Be available during normal business hours generally 7 30am to 5 OOpm Monday through Friday 8 Protect sensitive construction materials from fire freezing and vandalism 9 Maintain a local phone number and must be able to be contacted by telephone and FAX transmission during prescribed business hours 10 Invoice the City in a timely manner 3 B Workmanship and Materials Work must be performed by skilled tradesman who are the Service Provider's payroll employees working under the Service Provider's immediate supervision All materials used shall be new or of sufficient condition to represent a quality application in the finished product Cleanliness and congeniality are of the utmost importance when working around the customer's employees who must generally remain on the job during construction If there is a need for the contractor's trades people to address the customer's employees it shall be done in a pleasant business like manner Foul language will not be tolerated when working around customer's employees Inside air quality must not be compromised during construction without prior consent The City Representative in charge of the project must be notified before any construction materials or material byproducts are introduced into the surrounding air C Work Order Procedure 1 All job estimates must be submitted on a unit price basis consistent with the prices established in the Bid Schedule 2 Service Provider will invoice for all jobs completed on a unit price basis with the prices established in the Bid Schedule including appropriate mark-up on materials The City will not pay more than 10% mark-up on job materials costing under $500 or more than 8% mark-up on job materials costing over $500 Material costs must be documented on billing invoices 3 Work order number and work address must be included on the billing invoices D Other Fees and Surcharges Mobilization or equipment charges the City will not pay such charges when the Service Provider is providing regular or emergency service work Service Provider may charge the City a reasonable fee for the use of equipment not normally camed or used in the course of providing such services such as special recycling equipment or the rental of equipment like a forklift Any such extra charges must be approved by the City contact person or project manager 2 Trip charges the City will not pay such charges when the Service is providing regular or emergency service work Trip charges may be approved in special circumstances such as when the Service provicer arrives at the work site to find that services are no longer needed for whatever reason or when the Service Provider is required to make extra trips to a work site Such charges must be approved by the City contact person or project manager 3 Fuel surcharges when fuel prices rise enough to cause an increase in the cost of providing services the Service Provider may request that the City allow an extra surcharge to cover such added costs The City will decide on a case -by -case basis whether or not to grant such an increase 4 E Bidder Qualification Bidder must 1 Document seven (7) years masonry experience with four of the seven in consistent commercial application (provide recent references) 2 Provide proof of personnel qualifications to include but not limited to copies of licenses school certificates and 2 personal letters of reference 3 Provide 3 recent letters of reference where scope of commercial masonry work exceeded $5 000 00 including phone number or address of reference 4 Provide evidence of having adequate and sufficient equipment to perform quality services F Service Agreement Awarded vendor must enter into the attached (Attachment 1) services agreement (SAMPLE) and provide the required insurance This agreement is effective for one year from the date on the service agreement At the option of the City the Agreement may be extended for additional one year periods not to exceed four (4) additional one year periods Pricing changes shall be negotiated by and agreed to by both parties Generally price changes will not exceed the Denver -Boulder CPI-U as published by the Colorado State Planning and Budget Office Written notice of renewal shall be provided to the Service Provider and mailed no later than sixty (60) days prior to contract end 5 Bid Schedule, Bid # 6094 Masonry Services - Annual Bid pricing for work done under this agreement Journeyman - regular Journeyman - overtime Apprentice -regular Apprentice -overtime $ / hour $ / hour $ / hour $ / hour $ / hour $ / hour $ / hour $ / hour Maximum material mark up the City will pay Under $500 +10% Over $500 +8% Enter your bid material mark-up rates Under $500 % Over $500 % For this agreement your normal work hours are am to p m The amount of any trip charge (if approved per Section D above) $ Documentation of material costs must be included with billing statements Method of Award per tnp Award will made to the responsive and responsible bidderwith the lowest total costfor the labor and material requirements of the sample job listed below Use your bid rates listed above No additional fees or surcharges are to be part of this sample job 20 hours x $ (Normal Hourly rate for Journeyman) _ 5 hours x $ (Overtime Hourly rate for Journeyman) _ $ $5000 in materials x 1 _% _ $ TOTAL COST = $ Signature Title Print Name Company Name Date Street Phone # City/State/Zip Fax # 2 Attachment 1 Sample Service Agreement SERVICES AGREEMENT WORK ORDER TYPE MASONRY SERVICES THIS AGREEMENT made and entered into the day and year set forth below by and between THE CITY OF FORT COLLINS COLORADO a Municipal Corporation hereinafter referred to as the City" and hereinafter referred to as Service Provider WITNESSETH In consideration of the mutual covenants and obligations herein expressed it is agreed by and between the parties hereto as follows 1 Services to be Performed a This Agreement shall constitute the basic agreement between the parties for services The conditions set forth herein shall apply to all services performed by the Service Provider on behalf of the City as generally described in the Scope of Service attached hereto as Exhibit "A consisting of _ (_) pages incorporated herein by this reference and particularly described in Work Orders agreed upon in writing by the parties from time to time Such Work Orders a sample of which is attached hereto as Exhibit C consisting of one (1) page and incorporated herein by this reference shall include a description of the services to be performed the location and time for performance the amount of payment any materials to be supplied by the City and any other special circumstances relating to the performance of services The only services authorized under this agreement are those which are performed after receipt of such Work Order except in emergency circumstances where oral work requests maybe issued Oral requests for emergency actions will be confirmed by issuance of a written Work Order within two (2) working days b The City may at any time during the term of a particular Work Order and without invalidating the Agreement make changes within the general scope of the particular services assigned and the Service Provider agrees to perform such changed services 2 Changes in the Work The City reserves the right to independently bid any services rather than issuing work to the Service Provider pursuant to this Agreement Nothing within this Agreement shall obligate the City to have any particular service performed by the Service Provider 3 Time of Commencement and Completion of Services The services to be performed pursuant to this Agreement shall be initiated as specified by each written Work Order or oral emergency service request Oral emergency service requests will be acted upon without waiting for a written Work Order Time is of the essence 4 Contract Period 7 This Agreement shall commence May 1 2008 and shall continue in full force and effect until April 30 2009 unless sooner terminated as herein provided In addition at the option of the City the Agreement may be extended for additional one year periods not to exceed four (4) additional one year periods Pricing changes shall be negotiated by and agreed to by both parties Pricing changes shall be negotiated by and agreed to by both parties and generally may not exceed the Denver - Boulder CPI-U as published by the Colorado State Planning and Budget Office Written notice of renewal will be provided to the Service Provider and mailed no later than sixty (60) days pnor to contract end 5 Delay If either party is prevented in whole or in part from performing its obligations by unforeseeable causes beyond its reasonable control and without is fault or negligence then the party so prevented shall be excused from whatever performance is prevented by such cause To the extent that the performance is actually prevented the Service Provider must provide written notice to the City of such condition within fifteen (15) days from the onset of such condition 6 Early Termination by City/Notices Notwithstanding the time periods contained herein the City may terminate this Agreement at any time without cause by providing written notice of termination to the Service Provider Such notice shall be mailed at least fifteen (15) days prior to the termination date contained in said notice unless otherwise agreed in wnting by the parties All notices provided under this Agreement shall be effective when mailed postage prepaid and sent to the following address City Service Provider City of Fort Collins Purchasing PO Box 580 Fort Collins CO 80522 Attn Jim Hume In the event of early termination by the City the Service Provider shall be paid for services rendered to the termination date subject only to the satisfactory performance of the Service Provider's obligations under this Agreement Such payment shall be the Service Providers sole right and remedy for such termination 7 Contract Sum This is an open-end indefinite quantity Agreement with no fixed price The actual amount of work to be performed will be stated on the individual Work Orders The City makes no guarantee as to the number of Work Orders that may be issued or the actual amount of services which will in fact be requested 8 Payments a The City agrees to pay and the Service Provider agrees to accept as full payment for all work done and all materials furnished and for all costs and expenses incurred in performance of the work the sums set forth for the hourly labor rate and material costs with markups stated within the Scope of Work b Payment shall be made by the City only upon acceptance of the work by the City and upon 0 the Service Provider furnishing satisfactory evidence of payment of all wages taxes supplies and materials and other costs incurred in connection with the performance of such work 9 City Representative The City's representative will be shown on the specific Work Order and shall make within the scope of his or her authority all necessary and proper decisions with reference to the work requested All requests concerning this Agreement shall be directed to the City Representative 10 Independent Contractor It is agreed that in the performance of any services hereunder the Service Provider is an independent contractor responsible to the City only as to the results to be obtained in the particular work assignment and to the extend that the work shall be done in accordance with the terms plans and specifications furnished by the City 11 Personal Services It is understood that the City enters into the Agreement based on the special abilities of the Service Provider and that this Agreement shall be considered as an agreement for personal services Accordingly the Service Provider shall neither assign any responsibilities nor delegate any duties arising under the Agreement without the prior written consent of the city 12 Acceptance Not Waiver The City's approval or acceptance of or payment for any of the services shall not be construed to operate as a waiver of any rights under the Agreement or of any cause of action arising out of the performance of this Agreement 13 Warranty a Service Provider warrants that all work performed hereunder shall be performed with the highest degree of competence and care in accordance with accepted standards for work of a similar nature Unless otherwise provided in the Agreement all materials and equipment incorporated into any work shall be new and where not specified of the most suitable grade of their respective kinds for their intended use and all workmanship shall be acceptable to City Service Provider warrants all equipment materials labor and other work provided under this Agreement except City-fumshed materials equipment and labor against defects and nonconformance in design materials and workmanship for a period beginning with the start of the work and ending twelve (12) months from and after final acceptance under the Agreement regardless whether the same were furnished or performed by Service Provider or by any of its subcontractors of any tier Upon receipt of written notice from City of any such defect or nonconformance the affected item or part thereof shall be redesigned repaired or replaced by Service Provider in a manner and at a time acceptable to City iJ