HomeMy WebLinkAboutBID - 6098 PRESSURE WASHING DOWNTOWN & OLD TOWN SQUAREADDENDUM No. 1
SPECIFICATIONS AND CONTRACT DOCUMENTS
Description of 6098: Pressure Washing Downtown and Old Town Square
OPENING DATE: April 29, 2008 (Our Clock) 3:00 P.M.
To all prospective bidders under the specifications and contract documents described
above, the following changes are hereby made.
CHANGE:
• Pressure wash all alley intersections with walks.
• Include walls and flagstone caps on Linden St.
• Description #15 (first one) is actually #10.
• Change #8 to read from Alley North of Armadillo to Pine.
Please contact John D. Stephen, CPPO, Senior Buyer at (970) 221-6777 with any
questions regarding this addendum.
RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN
STATEMENT ENCLOSED WITH THE BID/QUOTE STATING THAT THIS ADDENDUM
HAS BEEN RECEIVED.
Where renewal is a way of life
4. Contract Period. [Option 2] This Agreement shall commence , 200, and
shall continue in full force and effect until , 200, unless sooner terminated as herein
provided. In addition, at the option of the City, the Agreement may be extended for additional one
year periods not to exceed (_) additional one year periods. Pricing changes shall be negotiated
by and agreed to by both parties and may not exceed the Denver - Boulder CPI-U as published by
the Colorado State Planning and Budget Office. Written notice of renewal shall be provided to the
Service Provider and mailed no later than ninety (90) days prior to contract end.
5. Delay. If either party is prevented in whole or in part from performing its obligations
by unforeseeable causes beyond its reasonable control and without its fault or negligence, then the
party so prevented shall be excused from whatever performance is prevented by such cause. To
the extent that the performance is actually prevented, the Service Provider must provide written
notice to the City of such condition within fifteen (15) days from the onset of such condition.
[Early Termination clause here as an option.
6. Early Termination by City/Notice. Notwithstanding the time periods contained herein,
the City may terminate this Agreement at any time without cause by providing written notice of
termination to the Service Provider. Such notice shall be delivered at least fifteen (15) days prior to
the termination date contained in said notice unless otherwise agreed in writing by the parties. All
notices provided under this Agreement shall be effective when mailed, postage prepaid and sent to
the following addresses:
City:
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Service Provider:
In the event of early termination by the City, the Service Provider shall be paid for services rendered
to the date of termination, subject only to the satisfactory performance of the Service Provider's
obligations under this Agreement. Such payment shall be the Service Provider's sole right and
remedy for such termination.
7. Contract Sum, The City shall pay the Service provider for the performance of this
Contract, subject to additions and deletions provided herein, the sum of Dollars
($ ) [Option Cost Breakdown is attached Exhibit "C"]
8. City Representative. The City will designate, prior to commencement of the work, its
representative who shall make, within the scope of his or her authority, all necessary and proper
decisions with reference to the services provided under this agreement. All requests concerning this
agreement shall be directed to the City Representative.
9. Independent Service provider. The services to be performed by Service Provider are
those of an independent service provider and not of an employee of the City of Fort Collins. The
City shall not be responsible for withholding any portion of Service Provider's compensation
hereunder for the payment of FICA, Workmen's Compensation or other taxes or benefits or for any
other purpose.
10. Personal Services. It is understood that the City enters into the Agreement based on
the special abilities of the Service Provider and that this Agreement shall be considered as an
agreement for personal services. Accordingly, the Service Provider shall neither assign any
responsibilities nor delegate any duties arising under the Agreement without the prior written
consent of the City.
11. Acceptance Not Waiver. The City's approval or acceptance of, or payment for any of
the services shall not be construed to operate as a waiver of any rights or benefits provided to the
City under this Agreement or cause of action arising out of performance of this Agreement.
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12. Warranty.
(a) Service Provider warrants that all work performed hereunder shall be
performed with the highest degree of competence and care in accordance
with accepted standards for work of a similar nature.
(b) Unless otherwise provided in the Agreement, all materials and equipment
incorporated into any work shall be new and, where not specified, of the most
suitable grade of their respective kinds for their intended use, and all
workmanship shall be acceptable to City.
(c) Service Provider warrants all equipment, materials, labor and other work,
provided under this Agreement, except City -furnished materials, equipment
and labor, against defects and nonconformances in design, materials and
workmanship/workwomanship for a period beginning with the start of the
work and ending twelve (12) months from and after final acceptance under
the Agreement, regardless whether the same were furnished or performed by
Service Provider or by any of its subcontractors of any tier. Upon receipt of
written notice from City of any such defect or nonconformances, the affected
item or part thereof shall be redesigned, repaired or replaced by Service
Provider in a manner and at a time acceptable to City.
13. Default. Each and every term and condition hereof shall be deemed to be a material
element of this Agreement. In the event either party should fail or refuse to perform according to the
terms of this agreement, such party may be declared in default thereof.
14. Remedies. In the event a party has been declared in default, such defaulting party
shall be allowed a period of ten (10) days within which to cure said default. In the event the default
remains uncorrected, the party declaring default may elect to (a) terminate the Agreement and seek
damages; (b) treat the Agreement as continuing and require specific performance; or (c) avail
himself of any other remedy at law or equity. If the non -defaulting party commences legal or
equitable actions against the defaulting party, the defaulting party shall be liable to the non -
defaulting party for the non -defaulting party's reasonable attorney fees and costs incurred because
of the default.
15. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire
agreement between the parties and shall be binding upon said parties, their officers, employees,
agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal
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representatives, successors and assigns of said parties.
16. Indemnity/Insurance. a. The Service Provider agrees to indemnify and save
harmless the City, its officers, agents and employees against and from any and all actions, suits,
claims, demands or liability of any character whatsoever brought or asserted for injuries to or death
of any person or persons, or damages to property arising out of, result from or occurring in
connection with the performance of any service hereunder.
b. The Service Provider shall take all necessary precautions in performing the work
hereunder to prevent injury to persons and property.
c. Without limiting any of the Service Provider's obligations hereunder, the Service Provider
shall provide and maintain insurance coverage naming the City as an additional insured under this
Agreement of the type and with the limits specified within Exhibit , consisting of (_)
pages[s], attached hereto and incorporated herein by this reference. The Service Provider before
commencing services hereunder, shall deliver to the City's Director of Purchasing and Risk
Management, P. O. Box 580 Fort Collins, Colorado 80522 one copy of a certificate evidencing the
insurance coverage required from an insurance company acceptable to the City.
17. Entire Agreement. This Agreement, along with all Exhibits and other documents
incorporated herein, shall constitute the entire Agreement of the parties. Covenants or
representations not contained in this Agreement shall not be binding on the parties.
18. Law/Severability. The laws of the State of Colorado shall govern the construction
interpretation, execution and enforcement of this Agreement. In the event any provision of this
Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such
holding shall not invalidate or render unenforceable any other provision of this Agreement.
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19. Special Provisions. [Optional] Special provisions or conditions relating to the
services to be performed pursuant to this Agreement are set forth in Exhibit_, consisting of
( ) page[s], attached hereto and incorporated herein by this reference.
CITY OF FORT COLLINS, COLORADO
a municipal corporation
James B. O'Neill II, CPPO, FNIGP
Director of Purchasing and Risk Management
Date:
[Insert Corporation's name] or
[Insert Partnership name] or
[Insert individual's name]
Doing business as _[insert name of business]
PRINT NAME
CORPORATE PRESIDENT OR VICE PRESIDENT
ATTEST: (Corporate Seal)
CORPORATE SECRETARY
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INSURANCE REQUIREMENTS
The Service Provider will provide, from insurance companies acceptable to the City, the insurance coverage
designated hereinafter and pay all costs. Before commencing work under this bid, the Service Provider
shall furnish the City with certificates of insurance showing the type, amount, class of operations covered,
effective dates and date of expiration of policies, and containing substantially the following statement:
"The insurance evidenced by this Certificate will not be cancelled or materially altered, except after ten (10)
days written notice has been received by the City of Fort Collins."
In case of the breach of any provision of the Insurance Requirements, the City, at its option, may take out
and maintain, at the expense of the Service Provider, such insurance as the City may deem proper and may
deduct the cost of such insurance from any monies which may be due or become due the Service Provider
under this Agreement. The City, its officers, agents and employees shall be named as additional insureds
on the Service Provider's general liability and automobile liability insurance policies for any claims arising out
of work performed under this Agreement.
2. Insurance coverages shall be as follows:
A. Workers' Compensation & Employer's Liability. The Service Provider shall maintain during the life of
this Agreement for all of the Service Provider's employees engaged in work performed under this
agreement:
1. Workers' Compensation insurance with statutory limits as required by Colorado law.
2. Employer's Liability insurance with limits of $100,000 per accident, $500,000 disease
aggregate, and $100,000 disease each employee.
B. Commercial General & Vehicle Liability. The Service Provider shall maintain during the life of this
Agreement such commercial general liability and automobile liability insurance as will provide
coverage for damage claims of personal injury, including accidental death, as well as for claims for
property damage, which may arise directly or indirectly from the performance of work under this
Agreement. Coverage for property damage shall be on a "broad form" basis. The amount of
insurance for each coverage, Commercial General and Vehicle, shall not be less than $500,000
combined single limits for bodily injury and property damage.
In the event any work is performed by a subcontractor, the Service Provider shall be responsible for
any liability directly or indirectly arising out of the work performed under this Agreement by a
subcontractor, which liability is not covered by the subcontractor's insurance.
INVITATION TO BID
6098 Pressure Washing for Downtown and Old Town Square
BID OPENING:3:00 P.M. (our clock), April 29, 2008
Sealed bids will be received and publicly opened at the office of the Director of Purchasing and Risk
Management, PO Box 580, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80522, at the
time and date noted on the bid�roposal and/or contract documents. If delivered, they are to be sent
to 215 North Mason Street, 2" Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O.
Box 580, Fort Collins, 80522-0580.
Bids must be received at the Purchasing Office prior to 3:00 p.m. (our clock), April 29, 2008.
A pre -bid meeting and walk through is scheduled for April 14, 9 am in Conference Room 2A, 215 N.
Mason Street, , 2nd Floor, Fort Collins, CO 80524. It is highly recommended that you attend the
walk-through. It will provide you the opportunity to review the scope of work and
requirements of the contract.
Questions concerning the scope of the bid should be directed to Project Manager Steve Lukowski
(970) 416-2063.
Questions regarding bid submittal or process should be directed to John Stephen, CPPO, Senior
Buyer (970) 221-6777.
A copy of the Bid may be obtained as follows:
Download the Bid from the Purchasing Webpage, Current Bids page, at:
http://fcgov.com/eprocurement
2. Come by Purchasing at 215 North Mason St., 2nd floor, Fort Collins, and request a
copy of the Bid.
Special Instructions
All bids must be properly signed by an authorized representative of the company with the legal
capacity to bind the company to the agreement. Bids maybe withdrawn up to the date and hour set
for closing. Once bids have been accepted by the City and closing has occurred, failure to enter into
contract or honor the purchase order will be cause for removal of supplier's name from the City of
Fort Collins' bidders list for a period of twelve months from the date of the opening. The City may
also pursue any remedies available at law or in equity. Bid prices must be held firm for a period of
forty-five (45) days after bid openings.
Submission of a bid is deemed as acceptance of all terms, conditions and specifications contained
in the City's specifications initially provided to the bidder. Any proposed modification must be
accepted in writing by the City prior to award of the bid.
Only bids properly received by the Purchasing Office will be accepted. All bids should be clearly
identified by the bid number and bid name contained in the bid proposal.
No proposal will be accepted from, or any purchase order awarded, to any person, firm or
corporation in default on any obligation to the City.
Bids must be furnished exclusive of any federal excise tax, wherever applicable.
Bidders must be properly licensed and secure necessary permits wherever applicable.
Bidders not responding to this bid will be removed from our automated vendor listing for the subject
commodities.
The City may elect where applicable, to award bids on an individual item/group basis or on a total
bid basis, whichever is most beneficial to the City. The City reserves the right to accept or reject any
and all bids, and to waive any irregularities or informalities.
Sales prohibited/conflict of interest: no officer, employee, or member of City Council, shall have a
financial interest in the sale to the City of any real or personal property, equipment, material,
supplies or services where such officer or employee exercises directly or indirectly any decision -
making authority concerning such sale or any supervisory authority over the services to be rendered.
This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity, favor,
entertainment, kickback or any items of monetary value from any person who has or is seeking to do
business with the City of Fort Collins is prohibited.
Freight terms: unless otherwise noted, all freight is F.O.B. Destination, Freight Prepaid. All freight
charges must be included in prices submitted on proposal.
Discounts: any discounts allowed for prompt payment, etc., must be reflected in bid figures and not
entered as separate pricing on the proposal form.
Purchasing restrictions: your authorized signature of this bid assures your firm's compliance with
the City's purchasing restrictions. A copy of the resolutions is available for review in the Purchasing
Office or the City Clerk's Office. Request Resolution 91-121 for cement restrictions.
Collusive or sham bids: any bid deemed to be collusive or a sham bid will be rejected and reported
to authorities as such. Your authorized signature of this bid assures that such bid is genuine and is
not a collusive or sham bid.
Bid results: for information regarding results for individual bids send a self-addressed, self -stamped
envelope and a bid tally will be mailed to you. Bid results will be posted in our office 7 days after the
bid opening.
James B. O'Neill II, CPPO, FNIGP
Director of Purchasing and Risk Management
Whore re,I—Iowal is a Way of life
CITY OF FORT COLLINS
INVITATION TO BID
6098 Pressure Washing for Downtown and Old Town Square
The City of Fort Collins Parks Division is requesting bids for pressure washing of various areas
including downtown sidewalks, Old Town, and downtown corners. This bid may be used by other
departments as needed.
Awarded contractor must enter into the attached service agreement (for your review) and provide
the required insurance (Exhibit B). This agreement is effective for one year from the date on the
service agreement. At the option of the City, the Agreement may be extended for additional one
year periods not to exceed four (4) additional one year periods. Pricing changes shall be negotiated
by and agreed to by both parties and may not exceed the Denver- Boulder CPI-U as published by
the Colorado State Planning and Budget Office. Written notice of renewal shall be provided to the
Service Provider and mailed no later than ninety (90) days prior to contract end.
Bid Schedule
Contractor to furnish all labor, materials, equipment, supervision and incidentals necessary to
complete the work per attached specifications. City reserves the right to award individually or by
grand total. Contractor must provide with the bid complete equipment list and list of three or
more referrals as described in requirements.
Downtown corners
Downtown sidewalks
Old Town Square Proper
Grand Total
Cost per square foot $
Includes all labor, materials, equipment and mobilization in Fort Collins City limits.
Firm
Signature
Printed Name
Address
Phone/Fax#
E-mail address
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REQUIREMENTS AND SPECIFICATIONS
Requirements
1 Contractors responding to this bid must be qualified to do the work and have minimum of 3
years experience pressure washing similar work. Contractor must provide a list of three or more
referrals with the bid.
1. The equipment used must be capable of producing the desired cleaning results and a
complete equipment list must be provided with the bid.
2. The contractor will provide the City with a list of cleaning agents and the Material Safety Data
Sheet on each product. No solvents will be used only soap or a ph acceptable caustic.
3. The City must receive a copy of any agreement made with a waste disposal facility.
4. The areas must remain open for use as much as possible without presenting a hazard to the
public. Coordination of the cleaning will be discussed and a schedule agreed upon between
the Parks Division project coordinator and the contractor. Pressure washing of each area
must be completed by 8:00 AM.
5. All wash water must be collected and treated as wastewater and disposed of in an
appropriate manner. It will be the responsibility of the contractor to insure this process is
adhered to.
In the City of Fort Collins, powerwashing wastewater must be kept out of the City's storm water
system. The system includes streets, gutters, ponds, creeks, ditches, and the Poudre River.
Powerwashing wastewater must be collected and then disposed of appropriately.
+Appropriate disposal of the wastewater:
As long as the collected wastewater does not have an oil sheen, and does not contain any
hazardous or toxic substances, the wastewater may be disposed of into the City's
wastewater treatment system. If you add anything to the washwater (ie—a cleaning agent)
or if you have questions about the content of your powerwashing wastewater, please contact
the industrial pretreatment office at 221-6938.
Disposal into the City's wastewater treatment system may be done either by discharging
directly to an inside drain, or by pump truck at the Drake wastewater treatment facility. A
waste hauler's permit is required, and a fee will be charged, for disposal by pump truck at
the Drake facility. For fee information, or to obtain a permit, contact the industrial
pretreatment office at 221-6938.
+A sewer manhole cover may not be removed for disposal to the wastewater system.
+Why the change in the treatment of this wastewater? New policy and guidance from the
State of Colorado have changed disposal options for powerwashing wastewater. A copy of
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the State's guidance can be found at:
httiD://www.cdt)he.state.co.us/wg/PermitsUnit/PolicyandGuidance/guidanceandpoIicy.htmI
♦ For Storm Water treatment questions during the bid, please contact John Stephen at 970 -
221-6777. Any questions after award, please contact Lois Rellergert at 416-2059.
Specification
The objective of this cleaning effort must be to remove all dirt, debris, black marks, grease, oil, food
stains, gum, etc. from the sidewalk surfaces. The work to result in a clean and attractive sidewalk.
Detailing is defined, as the usage of environmentally safe chemicals when and where needed and
must be approved by the City representative. Cleaning is defined as the usage of high-pressure
water, hot or cold.
Scope of Work:
A. Downtown sidewalks The following are locations to be cleaned:
Location #
1. College Avenue from Olive (north corners) to LaPorte (south corners). East and West
sides.
2. Olive Street (north side only). East from College Avenue to first alley. (north side only)
West from College to first alley.
3. Oak Street from Remington Street Parking lot (West side of parking lot) to Mason. North
and South sides. (not to include Oak Street Plaza Park unless requested)
4. Mountain Avenue North side from College West to Mason.
5. Mountain Avenue South side from Remington to Mason.
6. LaPorte Avenue South side from College Avenue West to first alley.
7. LaPorte Avenue North side from College Avenue to first alley.
8. Walnut Street North side from Mountain Avenue to College Avenue.
9. Linden Street both side's from Walnut Street to Riverside.
B. .Corners Only
10. Two North corners on Olive and College:
11. Two East corners on Oak and College:
12. Bus stop area on the West side of College and Oak (not to include Oak Street Plaza
Park).
13. Four corners on Mountain and College:
14. Two South corners of LaPorte and College:
C. Old Town Square Common Area
15. Between 100 East Mountain and Walnut Street as well as Trimble Court, Two walk ways
that run either side of Cooper Smith South towards Mountain and North and towards
Walnut. Eight cleaning to be coordinated with Parks Crew Chief in the month prior to
each cleaning. Must be completed within two working days.
See attached map with highlighted areas to be cleaned.
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Schedule and Frequencies for each location. Corners on College between Olive and LaPorte
will be on a separate schedule.
Locations
#1 -#8: Six cleanings —April, May, June, July, August, and September. To be cleaned within the last
ten days of each scheduled month and completed within five working days of a calendar week.
#9: East side of Linden Street to be cleaned two times a month in the months of March — October.
Sixteen cleanings and must be completed in one working day.
#11 Cleaned monthly in the months of March, April, May and October. Cleaned weekly in the
months of June, July, August and through the second week of September. Nineteen cleanings.
#12 Cleaned monthly March through October. Eight cleanings.
#13 Cleaned monthly March through October. Eight cleanings
#14 Cleaned weekly in the months of March through the second week of October: Thirty-two
cleanings.
#15 Cleaned monthly in the months of March through October. Eight cleanings
West side of Linden Street to be cleaned monthly in the months of March through October. Eight
cleanings.
#15: Eight cleaning — March through October. To be cleaned monthly on a flexible scheduled to be
determined by the Parks Division prior to each month. Must be completed in one working day. .
Note: Please coordinate the cleanings of these locations (11-15) with (1-7) when possible.
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1 inch equals 217.9 feet
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SERVICES AGREEMENT
THIS AGREEMENT made and entered into the day and year set forth below by and between
THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred to as the
"City" and , hereinafter referred to as "Service Provider".
W ITNESSETH:
In consideration of the mutual covenants and obligations herein expressed, it is agreed by
and between the parties hereto as follows:
Scope of Services. The Service Provider agrees to provide services in accordance
with the scope of services attached hereto as Exhibit "A", consisting of ( ) page[s], and
incorporated herein by this reference.
2. The Work Schedule. [Optional] The services to be performed pursuant to this
Agreement shall be performed in accordance with the Work Schedule attached hereto as Exhibit
"B", consisting of _ (_) page[s], and incorporated herein by this reference.
3. Time of Commencement and Completion of Services. The services to be performed
pursuant to this Agreement shall be initiated within ( ) days following
execution of this Agreement. Services shall be completed no laterthan
Time is
of the essence. Any extensions of the time limit set forth above must be agreed upon in a writing
signed by the parties.
4. Contract Period. [Option 1] This Agreement shall commence upon the date of
execution shown on the signature page of this Agreement and shall continue in full force and effect
for one (1) year, unless sooner terminated as herein provided. In addition, at the option of the City,
the Agreement may be extended for an additional period of one (1) year at the rates provided with
written notice to the Professional mailed no later than ninety (90) days prior to contract end.
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