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HomeMy WebLinkAboutRADIO SATELLITE INTEGRATORS - CONTRACT - RFP - P1061 VANGO MOBILE AVL GPS SOLUTIONAGREEMENT IY 0 AUTOMATIC VEHICLE LOCATION SYSTEM PURCHASE rywa"a-ff►L NORTH FRONT RANGE TRANSPORTATION & AIR QUALITY PLANNING COUNCIL RADIO SATELLITE INTEGRATORS, INC This Agreement is made and entered into this _20th_ day of March 2008, by and between the NORTH FRONT RANGE TRANSPORTATION & AIR QUALITY PLANNING COUNCIL, dba NORTH FRONT RANGE METROPOLITAN PLANNING COUNCIL, a Colorado municipal agency located at 419 Canyon Avenue, Suite 300 Ft Collins, Colorado 80521 USA (hereinafter "CUSTOMER'), and RADIO SATELLITE INTEGRATORS, INC, a Florida corporation located at 19144 Van Ness Avenue, Torrance, California (hereinafter "RSI") WHEREAS CUSTOMER has determined the need for Automatic Vehicle Location, and WHEREAS, it has been determined that BSI's proposal can best meet CUSTOMER's needs, NOW, THEREFORE RSI and CUSTOMER agree as follows SECTION 1 AGREEMENT DOCUMENTS The document forming the entire Agreement between CUSTOMER and RSI shall consist of this Agreement including EXHIBIT A — Statement of Work EXHIBIT B — Cost Itemization EXHIBIT C — Payment Schedule This Agreement and the Exhibits set forth above, contain all of the agreements, representations and understandings of the parties hereto, and supersede and replace any previous understandings, commitments, or agreements, whether oral or written SECTION 2 TERM The term of this Agreement shall begin on the date of the signing of this document by RSI and the CUSTOMER This Agreement shall continue through the end of the warranty period as described in EXHIBIT A — Statement of Work Delivery of system equipment shall only begin after a notice to EXHIBIT C PAYMENT SCHEDULE The CUSTOMER shall pay RSI for completed installation of an Automatic Vehicle Location System as set forth in Exhibit A, Scope of Work according to the following schedule Conditions of Payment Percent Amount Upon contract execution by CUSTOMER 25% $ 23,957 50 Upon delivery of all system components by RSI 50% $ 47,915 00 Upon system acceptance by CUSTOMER 25% $ 23,957 50 Note Acceptance will be made within 30 days of system and unit delivery & installation Maximum Compensation, excluding Travel $ 95,830 00 Travel and shipping reimbursement will be paid for as incurred any time after the date of selection This amount is not contained in the percentage payments above If the milestones can not be achieved due to any reason outside of the control of Radio Satellite Integrators (such as RF frequency licensing) all subsequent payments will be made within 90 days of completion of the last milestone Dial:3Y8 SCOPE AND DESCRIPTION NFRMPO Mobile AVUQPS Solution 1 7 1 RFP #PI061 � / aiilrs, , February 23, 2W7 Technical Overview GPS Satellites ho 0 AVL/MDT System Overview Ratio Satellite Intearftes AVL System V Traekg An RSI AVL solution consists of in -vehicle equipment and base applications and equipment The In -Vehicle Equipment is centered on the V-Tracks" mobile unit, a self-contained "black box" device integrating GPs location and sensor technologies, as well as wireless communications. The V-TracO can be connected to any device or sensor including lights, ignition, doors open/closed, alarms, etc In addition, any variety of m-vehicle computing devices such as ID Headers or MDT's can be connected to the V-Tuck unit and mounted for a driver interface to the system The V-TracO unit is reVonsible for the reporting of vehicle location and status information in Addition to acting, if desired in the future, as a transparent communications gateway between the Base and Mobile Data or other onboard devices such as alarms, ID Readers, etc. The V-Ttack" mobile trait integrates the moat advanced AVL technology available in the market today V-Track'" oombmes the power and intelligence of a 32-bit Intel 386EX-based 17 wa tiFRttlPt) AMoblk AVLIGPS Solution ((: Saleffile pp Inc Gam. ,R.F,,P V1061 23,2007 modem/commiler for fast processing and allocauon of position and sensor inputs The mobile system is fnuy supported with )'LASH memory capable of storing tens of thousands of position and status messages for reliable operations and backup capability in the field, and leverages the power of an on -board badary-backed RAM circuit for redundancy No other AVL company oars a more powerful, reliable, and scalable m-vehicle solution The lie Mapping Application will be configure) in a true client/server software program. Users mterw with the system through industry -standard mapping tools as well as customized reporting applications The Base Server manages all fleet communications and configuration, acts as a messaging and data transfer gateway between base -side applications and in -vehicle devices, and archives and distributes the vehicle location and status mfomauon to the mapping application over your network Raft SnWais WOPWAM Me CONFlDENnAL 18 llI NFRMPO IYloblsa pVUGPS Solutktn (DDosSaIOJJAe RFP 6121061 llll ;lOn't Illy F•broM 23, 2007 Wireless Communications Options RSI has worked with more communications technologies in our 16 years of technology leadership than any other vendor in this marketplace In Airs there are generally two overall technology paths for wireless communications and PSI is proficient with both. Public Data Network • GPRS/GSI1i/EDGE (Chigular, AT&T, T-Mobile, Rogers, ere,) (Cellular) • CDMA/EV-DO/lxRTr (Verizon, ARtel, ete ) « Others S rint/NexteVIDEN • VHF/UHF Two -Way Radio • 8WMHW9MMHz (trunked or conventional) • 220MHz • Others EDACS NVA COM Dataftadio etc RSI Ohms on Implementing the AVL system using a public data network such as the Verba n CDXA network. Public data networks are wireless data networks that are provided by all the major cellular phone companies The wireless data networks generally have the same coverage areas as their voice and mobilephone coverage areas, The carriers charge either a monthly rate plans by the Inlobyte (KB) or an unlimited data plan RSI has partnerships and capabilities with every major wireless carrier Choosing a carver depends on several factors including availability in your area, quality of coverage, rate plans, and ""tmg contraatsldtscoimts Some technologies have higher upfront equipment costs but lower data rate plans, and vice versa. The rate plan you need will depend on how fiviluently you want your update rates from the vehicles Update rates can adjust dynamically depending on factors such as vehicle status or the tnggerhtg of an on -board sensor or device RSI will wort; with you to help determane a wireless technology, carver, and rate plan fm you as we have extensive "penance implementing AVL systems With fleets just like yours R"08wes.MWetws,w CONrioaNnu. 19 Wo NFRMPO ((D) Mobile AVL/GPS Solution as RFP #PI061 IOM lot Fduunq 23, 21*7 Hybrid Communications Option Using our highly verrsattie V-back" mobile unit, RSI also has the capability to field hybrid solutions, which use a combination of multiple communications mediums simultaneously For example, the units could use your own two-way radio system when in the local coverage area and the unit would automatically switch over to a cellular cattier when out of radio range The RSI V-TrackTM unit can be configured to use or migrate to virtually any wireless network or two-way radio system now or in the future rudb mast ft ft, Ww I e COWMENn4L r }o NFRMPO ((DDjP �Mobile AVUGPS Solution RFPif OI" 104PRIOPS, 1K February 386 2007 V-Track' ` Mobile Unit V-Track'" Unit The, recommended RST Mobile Subsystem consists of a V-Track'" unit, GPS and RF atttannas and associated cabling, all required data, sensor, and power connections Radto Satellite Integrators designs and manufactures all of our technology here in the United States Each V Track"' mut contains a 32-btt Intel 386EX-based modem/controller with FLASH memory and battery backed RAM, a 16 channel GPS receiver, wireless communications, and multiple external data and sensor ports To ensure reliability and availability of the entim system, the critical mobile traits are built to exacting military standards to resist vibration chmate, and ReftSsWftlnft nWsn Im CONFIDENTIAL 21 WO NFRMPO / MoitOe AVL.IGPS Solution 11110 RFP #P1061 February 23, 2007 electromagnetic interference Fusxpmhty components, extensive RF/EMI shielding, and specialty power eondtttonmg circuits protect the GPS receiver and nucro-controller in the "computer hostile" vehicular environment, In addition, RSI builds fully interactive diagnostics firmware into each V-Track"" remote Fleet managers can run system checks and troubleshooting enquiries either via remote calls through the MobiCon apphcatnon, or physically in the subject vehicle through a serial interface directly from a laptop to the V-Track'" unit. The V-Track's power -protected FLASH memory accommodates easy ftrr vme upgrades from a direct serial connection Each V-firacle" unit will be equipped with a state-of-the-art 16 channel, WARS enabled, all-m- view GPS receiver This GPS river delivers superior performance and field -proven reliability and provides for fast signal reacquisition, position accuracy, and the filtering of spurious and erroneous -data. The GPS accuracy is less than 2 5 meters ($ feet) GPS Odometer Featnre Using the state of -the -art 16 channel GPS receiver, the V-Track' unit is able to keep an udcmal vehicle odometer that logs mileage more accurately than your vehicles' dash -mounted odometer Using GPS satellite Doppler Shift calculations up to 4 times per second, the V-Track"" odometer readings are calculated and sent back to your database where mileage data can be used for various maintenance, records, and other needs Yelikle Dhagnostics- J-1708 The RSI V-Tuck'" has a built in J-1708 mtaiUce that allows the unit to communicate with the data bus on most heavy duty vehicles This can allow for the device to capture vehicle and engine diagnostics are Monitored and produced by the vehicle's on -board computer, As an Option, ASI can also configure the V-Track"" with an optional oBp-II diagnostic interface as well for sedan -type vehicles RMD salsa kdWWw% kK coNNNNn4L PWI 5 y 1.1 �Li. ' i 1 i �1 H.y f• 1 A key feature ofour equipment hes in the modular design of our in -vehicle equipment, the V- Track This meams that we separate the driver interface, or Mobile Data Terminal, from the actual computer equipment the V-Track box This allows the customer to add, upgrade, remove, or swap portions of the system's functionality on the customer's own timdme, without havmg to replAM the entire uurt The separattom of the interface from the intelligence also provides a level of protection and se ynty from tampering, vandalism, and ordinary wear and tear Each V-Tracks" umtis equipped with' • Seven serial ports • Five sensor inputs • Two outputs 23 Raft NFRMPO MoWia AVUGPS Solutlon sawfile RFP #Pt08t 111W~8F Inc Fabrua►Y 23, Bttar Interface to Revises and Sensors The V-Track unit is capable of interrffac)ng to a wide variety of external mobile data terminals, mobile computing devices, in-velucle peripherals, and various sensor systems RSI specifically designed the V-TrackTm to serve this role as a mobile gateway, with particular attention to supporting a variety of devices The V-Track* unit will be connected to the on -board vehicle power and any sensor signals as desired such as • Ignition on/off • Door open/locked • Lights Ott/Off • Any deviceleventlswitch o RF ID Readers o Card Swipe Readers o Bar Code Readers o Video Camwas o Panic Buttons o Headsigns o Annunciators o Fareboxes o Automatic Passenger Counters (APC) o Etc Your agency's future growth plans for on -board sensors will be well served by the modular, expandable V-TrackTa system Rule Batton Feature The V-Track'• unit can be equipped with various emergency panic buttons that can be configured in a number of ways to provide on added level of security for your drivers, The simplest configuration is a dashboard -mounted button that sends a priority signal over -the -air to the dispatch workstation Another option is to have a band -held key -fob medallion, for the driver sumiar to a car alarm key chain. The medallion can be activated up to 300 feet from the vehicle Thus remote alarm system can be configured so that the vehicle will give an audible signal (1 horn honk) when the alert is received and sent, as well as when the alarm is acknowledged by the dispatcher (Z horn honks) All configurations can be Bet up as covert (silent) or with an audible alert. All alarms are typically configured to alert the dispatcher with a visual pop-up Window (audible beep optional) on the AVL workstation monitor that will show vehicle ID and location The dispatcher must acknowledge the alert message before continuing workstation operation Raft SMeM i Inc tmriRoeNTML r proceed has been issued by CUSTOMER - SECTION 3 STATEMENT OF WORK. RSI agrees to perform the services as set forth in the Statement of Work which is attached as EXHIBIT A hereto and incorporated as though fully set forth herein SECTION 4 COMPENSATION The compensation to be paid to RSI for RSI's services is set forth in EXHIBIT B, entitled "COST ITEMIZATION," according to the schedule outlined in EXHIBIT C - "PAYMENT SCHEDULE," which are attached hereto and incorporated herem SECTION 5 TERMINATION 5 1 Termination for Default The CUSTOMER may, by written notice of default to RSI, temunate the whole or any part of this Agreement if RSI fails to perform services within the time specified herein or any extension thereof, or if RSI fails to perform any ofthe other provisions ofthe Agreement, or so fails to make progress as to endanger performance of this Agreement in accordance with its terms, and in either of these two circumstances does not cure such failure within a period of 60 days (or such longer period as the CUSTOMER may authorize in writing) after receipt in writing of notice from the CUSTOMER specifying such failure 5 2 Termination for Bankruptcy or Insolvency The CUSTOMER may, in its sole discretion, terminate this Agreement immediately, by written notice to RSI, by reason of the bankruptcy of Contractor, the filing of any bankruptcy, or similar action by or against Contractor, any assignment by Contractor for the benefit of its creditors, or any other acts or omissions by Contractor reflecting or manifesting bankruptcy SECTION 6 INDEPENDENT CONTRACTOR It is understood and agreed that RSI, in the performance of the work and services agreed to be performed by RSI, shall act as and be an independent contractor and not an agent or employee of CUSTOMER, and as an independent contractor, RSI shall obtain no rights to retirement benefits or other benefits which accrue to CUSTOMER's employees, and RSI hereby expressly waives any claim it may have to any such rights SECTION 7 INDEMNIFICATION RSI agrees to defend, indemnify and hold harmless the CUSTOMER from any and all losses, claims, actions, costs, expenses, judgments, subrogation or other damages resulting from injury to any person or damage to property (including loss or destruction) of whatsoever nature arising out of performance of work by RSI (including but not limited to its employees, agents, subcontractors and others designated by RSI to perform work or services in, about or attendant to, the work and services under the terms of this Agreement) for the Project(s) described herein RSI shall not be held responsible for any losses, expenses, claims, subrogation, actions, costs, judgments or other damages, directly, solely and proximately caused by negligence of CUSTOMER ((D)Radio NFRMPO Moblle AVL/GPS Solution SAWIfle RFP #P1001 Iffieralopst Inc F.brunry 23, 2DOr Antennas. Cables. n > �y n tors The GPS antenna ra typically an active low -profile micro -sing, or "patch," type with dimension Of 15" radius x %" height, grid is connected to the V-Track unit with low -loss coaxial cable The high gate antenna increases the ability for the GPS to receive weak signals under trees or canopy, while its very small design presents little or no profile for tampering or inadvertent damage RSI can use any type of GPS antenna that is required or specified The V-Track'w mobile unit comes with all bracketing, cabling, and connectors required for full installation Dead Reckortiea Ondan In the very rare case that a customer's envirmanent is susceptible to "urban canyon" or GPS signal blockage, RSI can equip the V-Track" device with optional dead reckoning Dead Reckoning equipment basically uses a wheel pulse reader and a specialized gyroscope to calculate direction and dManac traveled when GPS readings are unavailable Pourer Management Radio Satellite Integrators has pioneered state-of--the-art power management systems utilizing sophisticated software and hardware, which allow for extended life in restricted power systems The V-Trxck'" unit can be configured to operate in a variety of power management modes which allow 'always on" operation without undue stram on vehicle batteries An event (such as tgmtion oft) or a remote command can mrtiate an immediate or delayed transition into a sleep mode in which the power draw is less than 15 nulh-amps The delayed transitton to sleep mode may be defined to the spccificabon of oherit, within RSI-specified limits The V-Tsackc unit may also he configured to "wake up" automatically at a set time, or upon detection of a particular sensor event (such as ignition on or alarm) Finally, the V-TrW unit includes a low -voltage cut-off (typically set at 10 5 volts) to ensure that the V-Track'" unit, regardless of power management configuration, is not responsible for draining the vehicle battery to a point where the vehicle cannot be started Our experience in real -world implementations has shown that power management is one of the most frequently overlooked aspects of a reliable system 25 Radio NFRMPo �vs�,�pMobile AVILIGPS Solution c)a9 fie RFP i1P1001 liflegPillops,144 February 23, 2007 V-Trackm Integrated Mobile System Specifications V-Track`" Physical Characteristics Size 6 5"L x 10 25"W x 2 4"H (lC5cm x 26cm x 6cm) Weight 2 25 lbs (I 02kg) Environmental Charaderbdcs Operating Temperature! 400C to+85°C -22"F to + 185"11 Storage Temperature -60"C to +850C -76"17 to +1850F Humidity 95%non-000densutg at 65"C Altitude less than 60AW feat Vibration 17gtliiz @ 20 Hz Enclosure The standtlyd all aluminum enclosure is dustproof and splash proof Technical Specifications Power 9-32 VAC wl PolySwitch fuse protection Normal DOW 210 mA @ 12 VDC Sheep Made- S mA Q12 VDC Controller Intel 396 EX microprocessor GPS Ll Frequency CIA Code 16 Channel Continuous Tracking All-ua-view tracking acid positions solution WARS capable Pontiac Update Rate. Maximum — 4 per second Mimmum — infinitely programmable Time to First Fix <5 soconds (typical) Accuracy <2 5 meters CEP Maximum Velocity- 950 mph Maximum Acceleration 2 g Spec-ewations subject to change R0ft S01N8M 10OWStors, Inc CONPZDfftM. 26 Mobile Data Terminal (MDT) RSI has extensive experience cresting and implementing fully customized mobile data. software apPhcaUanB for "Wit entities. MDTs can give drivers an interface to Manifests, Schedule Adherence, andlor real time Passenger data Below are sample screens from MDT Software Installations All MDT software is custom tailored to the needs and specification of the client and or fleet type Each agency has .its own preferences, requirements, and naming schemes so each installation is different Manifest Detail Fixed Itoute Screen w/ Schedule Adherence Manifest Screw P440 SWMO biav lom Inc CONFusim Ai. 27 Screen +0 NFRMPO f �"\ iwtphil5 AVLIGPS Solution #151001 _ { 7✓/ 1 P es, Inc. February 23, 2007 Mobile Data Terminal Software Continued The Mobile Data Terminal I') is fully customizable in both fimetion and navigation Its primary fimction will be to display messages received by the dispatch as wen as provide a user interface that allows operators to send messages back to dispatch. Driver Interface The MDT will display on board vehicle information such as schedule adherence, time, designated route assignments, etc The menu driven interface will provide navigational and functional options for the driver The dynamically changing function key labels will correspond to the function keys to the left of the display Yroerammable Keys RSi will work with the client to fine two various Ametion keys canned messages, and display options Function keys can be configured to change the various menus and formats of the MDT For instance, one function key can be programmed to bring up a menu listing of any number of canned messages such ar Mechanical °Problem, on We* Traffic Issue, etc When viewing the Mam*st, fimckion keys will be designated for status such as Pick Up, Drip Off, No Show, etc The MDT displays six lines oftext at time and the user can scroll the screen to view an unhmited amount of data such as messages received from dispatch If desired, free form text messaging can be supported with either a text select menu or a Rill QWERTY key board. Rwws0Nseeinupro^Inp, coNnoPmu 0 NFR Ratio Saleft Mobile AVtlGPd3 Solution RFP M131081 Integ atop , lily February 23, 2007 RSi Mobile Data Terminal Specifications INEI" • High -contrast graphic Liquid CrystaI Dtsptay (LCD) wNh variable intensity backlightm • 160 x 80 pixels, 4 gray levels * Up to six h cs Of text with up to 26 characters per line • Electro-luntinosscout backlight, user selectable level • 96 x S6 mm physical • 13 tactile keys with backlighting • Dunensums 18S x 8S tt 320 m • We/ght Le% than, 226g e • xlr r,�.r _ i t r r r RWO 8a Wft h ra Im CONFIDENTIAL RadioNFRUPO Mobil. avuoPs Solution Saft RFP #P1061 s -•/ harat pit 1K February 23, 2007 Mapping and Display Application The RSI AVL Mapping interface will be configured as a powerful GIS software application in a chenttserver environment and can be customized with an appropriate sub -set of the available mapping, relwrtmi& and configuration applications as dictated by the requirements of the user (dispatcher, manager, administrator) Powerful Mapping and Display (GIS) PC's in RSI AVL will provide operations personnel the capability to rapidly, geographically analyze the GPS information and make critical decisions These commuters are responsible for running the Geographic Information System (GIS), which displays data collected fiom the mobile units by the Communications Controller They run the tools and controls that enable the operations personal to quickly adapt the information they are collecting and analyzing the views they are using to manage evolving situations The Mapping and Display Subsystem consists of a network PC -based workstations running various software applications • Real -Time Vehicle Tracking (map -based) • Report Generation (tabular or map -based) • Mobile Control and Configuration • Other Base -Side Applications Various combinations of the above applications may be installed on each individual workstation as desired. The assignment of user-pennission levels allows access to appropriate sub -sets of the installed functionality Fi NFRMPO r)Radw Mobile "L/GPS Solution hateffile RFPIk IM l gli till , Inc February 23,11WY (D The RSI AVL Mapping software is based on thapping and 019 engines from ESRI, the largest GIS software vendor in the world, and a pioneer of the technology Their systems are in use throughout the world by utllihes, governments, and large companies, in thousands of apphcattons, which rely on analysts of spatially referenced data RSI AVL was the first system tit the world to implement a teal -time GPS interftoe into ArcView Current RSI ntappmg can be based on a variety of ESRI products including ArcGiS A x, ArcView, ArclMS, and others Using YOUR Man Data The RSI AVL system can use virtually any type of map data, but in particular our software cam overlay our AVL mforniation on your own GIS maps RSI allows you to utilize your existing investment of tune and labor that event into your map data The RSI AVL system relates real - tune vehicle location and stains data to the infrastracture, updates, landmarks, and other critical elements of your constantly changing map data RSI has extensive experience working with ESRI data and environments in all forms (shp files, SDE, etc) S. uc.6�pai f9rt uiG CONRWN " 31 "FRM''O Radio Mobs AVLIGPS Sotodon 7 Wide RFPNPIM Inteopaterst 1G February 23, 2W7 " e vehicle The Real -Time Vehicle Tracking Software displays the current location and status of the vehicle fleet, along with address, route, and other attribute information, over both raster and vector - based rasps (as desired) The use of a powerful GIS engine along with the incorporation of vector asap data allows for almost endless display and analym possibilities A wide variety of customizable functionality is available and is described below The vehicle icons may be configgred to indicate (using colors, directional symbols, labels, and size) various vehrele attributes (such as ID, status, speed, heading, etc) All of the vehicle attribute data may be instantly queried and displayed in a pop-up box using a standard identify tool Further, alarm and event notification may be set to notify the user of a status change for a particular vehicle Man Viewbu Features The Mapping and Display software displays the vehicle data in one or more "map windows „ Each window can be set to display a parttcular area, route, stop, or address, or to track a specific sub -sat of the entire fleet (from the entire fleet to an individual vehicle) The auto -pan feature allows a specific window to automatically update the display to track the vehicles, routes, stops, and addresses specified in the windows display crttena A window set to display an address or stop and a designated vehicle, for example, will automatically pan and zoom (m or out) to display the both the address and vehicle - M iaNFRUPO /� in Mlobile AVLAM Solution a RFP #P1tM1 1111"Pateps, In February 23, re In RSI AVL each map display window possesses a full -set of map maiupulatton and query functionality Map manipulation tools and buttons are available to zoom, pan, and center the display on a particular vehicle, route, stop, or address Additional tools are available to enable or disable labeling, to customize the map display according to user preferences, and to enter points and attributes (for incidents, etc) Map query options include the ability to bate an address, vehicle, or stop, along with the capability to identify the closest available vehicle(s) to any entered point, address, or incident Leveraains GIS Technolosry Because Radio Satellite Integrators uses a powerful BSRI GIS as the basis for both display and analysis, operations has the capability to perfirm complex "spatial query" analysis that capitalizes on the geographic refercivang or correlation of the GPS location and velocity data collected with the base map Our use of vectorized maps allows the user to analyze space and time components in entirety Query capabilities are virtually unlimited For example, RSI AVL includes a unique algonthm developed by RSI, which selects and recommends a vehicle for dispatch based on real -tune location. We highly encourage letting us uselmtegrate your existing GIS snap data into our system All of the red -tune traclong functionality is available through the menus, buttons, and tools of the graphical user interface (which is easily customized to accommodate specific desires and requirements) Access to other installed Mapping and Display ftinctionahty {described below) is available from the graphical user interface K taco seiNsa m gmt* , ab cowFioewnw 33 NFRMPO Mobile AVLIG1PS Solution RFP #P1061 j February 23, 2007 Geo-Ftncine The RSI AVL system allows the user to set goo -fences on the map display This geofenee will create an alert and/or exception report when breached and will appear as another item of status data with each vehicle position report Geofences can be created as polygons or a configurable radius from a speotlic point RWbSAWftW MAOM v CONFlMWM 34 SECTION 8 WAIVER RSI agrees that waiver by the CUSTOMER of any breach or violation of any term or condition of this Agreement shall not be deemed to be a waiver of any other term or condition contained herein or a waiver of any subsequent breach or violation of the same or any other condition The acceptance by the CUSTOMER of the performance of any work or service by RSI shall not be deemed to be a waiver of any term or condition of this Agreement SECTION 9 NOTICES All notices and other communications required or permitted under this Agreement shall be in writing and shall be personally served or mailed, postage prepaid and return receipt requested, addressed to the respective parties as follows To CUSTOMER Aaron Fodge North Front Range Metropolitan Planning Organization 419 Canyon Avenue, Suite 300 Fort Collins, CO 80521 To RSI Jonathan Michels, President Radio Satellite Integrators, Inc 19144 Van Ness Avenue Torrance CA 90501 Notice shall be deemed effective on the date personally delivered or, if mailed, five (5) days after deposit in the mail The parties may change their respective addresses in accordance with the provisions of this section SECTION 11 FEDERAL FUND AVAILABILITY This agreement is subject to, and contingent upon, the continuing availability of Federal funds for the purposes hereof The parties hereto expressly recognize that the RSI is to be paid, reimbursed, or otherwise compensated with funds provided to the CUSTOMER by the Federal Government for the purpose of completing the activities identified in tlus contract and therefore, RSI expressly understands and agrees that all its rights, demands, and clauns to compensation ansing under this agreement are contingent upon receipt of such funds by CUSTOMER In the event that such funds or any part thereof are not received by CUSTOMER, they may immediately terminate this agreement without liability, including liability for termination costs NFRMPO Radio Mobile AVLlGPS Solution W ((D) id` RFP#PlOGI February A 2Oi Reporting Functloas The Re xm Generation Software is an extension to the Real -Tune Vehicle Tracking Software described above, and can generate both tabular and graphical map based reports based on amlirved vehicle location and status data Reports may be produced for selected vehicles (or groups of vehicles) according to time, location, and status criteria The map -based report displays allow users to visually display or re -trace a vehicle's route and status, and include time same map manipulation end query functionality as the real-time vehicle traclang displays Tabuter reports display unit location and acuvmty in a text -based spreadsheet or table Such reports may be exported into virtually any format including NIS Excel files Custom Reports RSI will work with the customer to supply a number of customized reports with the systetrL RSI uses industry standard database and repotting tools (Crystal Reports) so the customer can generate their own custoratzed reports if destred Repiav Feature The RSI AVL system allows you to watch a historical "replay" of any portion of a vehicle's activity history at various weds Controls let you play, pause, rewind, and fast forward the replay allowing you to watch the vehicles' movement and behavior including location, device activities, alerts, status changes, events, etc NFfRAM fDos Mobile "LIGPS Soludon 11 S191°$t 1 bk February 29, 20Gf Radio ate integi tor$ Velucie Armature Report B (Tabular) SYg Tme 2UD -W2t4 06'00 00 Stop Tow 2007.01 2612 00 00 Gtoap Seleahom 380 W Oeeetow(W 1R64w 12 DA NA NdMala it7 9$0094d 40 Od 422.131at1PPfttiWAY f 76 i0RINRniEAMAL Qk.30 0JM TBRAMAVE f -O 1" I r>tSlAN AM f f Radio satellite may/ 1aias tei to s Vehicle Activity Report Qktw A Ge WMt)a I W. Time veocr4man 1^40oe 0000_ Isom" 21-4-12Wa it li 3 OM-4 WOWS 42UAim Ixft st "o cNOWMM kFY- �2TO1."illAMAr 0,I.[W M 0 rA 3t _ A 00o A0 fal;aw '. ! 9dw?d 1J134 �_ 0043'0 ON i'00R} in:Fwlmd i4C SfdJ3 °7 OA i 909 t'060 C mWAA" iWib}e Snpp.t S"e6 �e4 Rxtv�Or .itiii ti- iLcRiw 3ftp-i'�eetftp _ dd122 Oa^J03" U"Wed 4101.4W 1JM& 441P TabuAw POPOrf8 » 1 2 1 3 1 2 1 _ic M Stopped Time Atesig Time fM ea Tbse pa Q; S 00�dS wait Ubez i.3 006T33 _ 00d31dt Q� JG SiS b 0l 3 ED e 0 R, Mobile "LJGPS Solution RFP M1061 February 23, 2007 Im j YtHr�6Fj "" ♦N yM74yN1ApY ari Fh+ ut '�"'�45N �r WYMr UNr may_..... .�.�... . 1 - RWIoSWI4ftkftOM ,%Iw COW00171AL, 37 I,- m e NFRMPO HAD Mobile"JGPS Solution t 7)satelifte RFP #P1061 m �A - .J PORP , Inc February 23, 2007 Base Subsystem (dient/server) For turn -key, clientlserver AVi systems there will be a Base Subsystem installed at your facilities The Base Subsystem consists of a Communications Controller, a Base Server, and all of the associated antennas, cabling and connectors The system is complete and includes all equipment necessary for turnkey stand-alone operation The Base Subsystem architecture is robust and scalable It is =haected to grow gracefully as fleet requirements increase, and will continue to meet the client's needs well into the future Base Server The Base Setter is reTomble for managing the odemal communications with the vehicle fleet, configuring V-Track unit operational parameters, receiving, correcting, archiving, and distributing vehicic location and status information, and for providing a gateway between base - side applications and mobile terminals Raft waft imprint, auc ctinrioennw 38 NFRMP© Haig Mobile AVUGPS Solution (( 7 ° ft AFP 01081 ; IWBIOP Inc, February 23, 2007 The Base Server Communications Software controls the polling and reporting of the mobile units based on a variety of configurable parameters (allowing individual, group, and sub -group pollmg and reporting capabilities) Further, it ensures that received data is error free, and distributed to the appropriate destination applications (real -tune tracking, reporting, messaging, etc ) Current vehicle data is immediately distributed to the Mapping and Display workstations, and archived for future report generation The Base Server maintains fleet configuration parameters allowing the selection of active/mactive status, group assignment, and polling and reporting rates for each vehicle or group of vehicles in the fleet Users with the appropriate privileges may update these parameters from the Mapping and Display PCs using the Mobile Control Software (described below) Intearathm the Moen Database In addition to data returnees from each mobile unit, the RSI AVL solution may be configured to share ration, status, and messaging data to and from an enterprise CAD system through a customizable interface RSI has written interface programs specific to a number of such applications (using methods such as COM/DCOM, O➢BC, TCP/IP sockets, CORBA, data queues in an AS/400 environment, network files, etc ) RWO 94"as MWWWM W— C N ADENUV- 3® NFRMPO FebrUary2 x ,2007 Vehicles, 1Polbum Grouolim & Status The Mobile Control and Configuration Software (MobiCon") allows privileged users at Mapping and Display workstations to update various fleet configuration parameters such as active status, grouping, and polling and reporting intervals. The software also allows system administrators to Configure and maintain the system — allowing the addition, deletion, and editing of vehicle records, and provides a comprehensive system set of performance and diagnostic reporting tools A specified stub -set of the mobile control and configuration functionality may be made available to external and remote appltcattons (such as a CAD program) through a set of interlace templates. tY060 �� t1i00 off ru - 000 Iflisk- yv a 1 S' — A JA y M1 �Y�� rt✓v^�5±� 1 � J W�w in I'. r ,... HE NFRNIPO f �� Mobile "L/OPS Solution �)Satwilte RFP 01081 181 lops? Inc February U 2007 RSI has engineered and fielded a Web enabled tracking system to allow customers to access real- time bus location information via the Internet Users can click on their bus on a schedule and sae a map where thebus is on route relative to their stop (see below) The Web enabled tracking function is being offered as an option WY4MPMMW .Ww\MRU M.iYMR� YY.hawYF YW Y.mwmpum> fMI NeMMNY tiY *Mw.1.> ...w P.Yiipll(f MT Y4Ma Pmr.iuu.wvYaa ai Ybllh MkyhTP1Y .�+ N1 orrvpY�Pp r m n IM Norte iiPGM.NbM1Y�Y40P Ii1M ii0M4 .Y..W�N TIA 01"atl w xewuY a.u,.PPY.. nu.arvm�wY. p.fpygypy �gyi$�> S10XYYryb1�YY 1O11MOdkdrr $dil" OWA1V FFWW) IYY. MP Wf6 Ib Mrvle F14Gf MIiWIffi.'�9Y 0Y� M.fl CyT� � 11Mft f le a kA- Lit DaiC i PYv to 40 to tat Id Ye 1 1�w Le fte t. 1 614 S` 4 i1Q� v#1 9. We nYT 1.1 YYi" k e 1 w A" 440 t VL {4f f H. tUWlnnt4ttaint d fiOiunY $0440 tflq 1tNP Fw WYPi R+.dNf lbbOgmbp. &b.i 1wwMnttit>Ib11#51WYV BmI1LLY.PaJR83WIWIM>MfeW MKeann i 1 xu�mNy 1 i � i vaKn 1 S10.tA8tii 4mS15'tl_� �^ an.sr YYaa.m.v Web Tr"*ng for Cusrtwwrs V4 t P YYY.YY. � d l\Y.NEY.YTr. S'�MS m'hYfdq,lYPYry4 SOG) PPute 05 WViPC40YlilObbu3rMRTP 9dMA0,iE<vp Br Y[FBUSV'Lf1ffi 35MA1 C�nW0Y0 TlrwafY�mYNyPY1m6m1M iW ge�YPtlOYfibbf 4KYi{OYIf10�iY%iiYNWY tielao 900ft Mftwo^ IOC. COWDENTI& 41 NFRMPO HAD Mobile AVLANS Solutlon satm RFP OP1001 ((DD* InIWA181s, Im February 23, 2007 Key RSI Staff llmo,1 e c Educatiom B S Computer Science, University of Southern California Consultant. Process Control and Software Development, Clients include HJ Heinz, United Arrlines, ORE-IDA Foods, Weight Watchers, and the Marriott Hotel Corporation *Brian has 16 years of experience implementing AVL and tracking systems using GPS Brian will serve as the leadproject manager for the AU treplementanom Brien has er a mslve earpertenee unplemendmg AY'L systems and will overve the development of Ike Scope of Work and Im asiunitadan iW'ork,Phrn. Lead Software and Hardware Integration Manager Mark Holzwotth, Director of Software Engineering Education B $ Electrical Engmwm& University of California at Santa Barbara WIM01r.e. Software engmeer, Professional Products, Magellan Systems Corporation *Mark has over 14 years of experience in developing software to interface GPS and GIS and embedded network communications control systems for AVL Mark will oversee all urtegrantan efforts for this Vstem. Mark has extensive experience intetfacmg various lack emdepphca"ns with the RSIAVL system, Exeeutive Contact Jonathan Michels, President Education. B & Economics, Wharton School of the University of Pennsylvania M B A. AGSM, Umversnty California at Los Angeles x r c4, Director, Professional Products Division, Magellan Systems Corporation (GPS Manufaetim) vice President, Ceihnlarin, radio frequency data network operator GlS Analyst, Toyota Motor Sales, USA * Join has over 21 years of experience in GIS, 18 years in RF communications and data, and 17 years in GPS technology Jon will serve as the rain point of tontactfor all condactual and administrative matters for this system. Radb Saiaalw hdograwm Inc CONflDEnnAL GF NFRMPO Raft Mobile AVL/GPS Solution (7 1 some RFP #P1001 / Ili( alors, IncFebruary23, 2007 Proposed Work Plan Radio Satellite Integrators will determine an appropriate implementation schedule for each specific project and customer Here is a typical schedule to implement the system as outlined below Some key milestones follow (Example) • Contract Award • Develop Statement of Work and AT? a Requires Agency Assistance • Oa -site Sue Surveys (Access Required) • Final Design Review Hardware Marrufa to a ma and Component Srnuem¢ Initial $yytem Field Test e Test Units Final histaliatum and Implementation A�rrlance n•o, eawroo inat.mrs, roe. aMRoBMX 43 Halt NFRMPO Mobile AVt1GPS Solutlon t R 1 "Ite RFP 0121081 3 —/ Intepaws, lot. February 23, 2007 Instaftflon If desired, RSI will be responsible for the installation, and/or installation training of an equipment furnished under this contract. RSI will tram, support, and supervise a your staff or a local high -end radio shop(s) to help perform the installation and provide local support RSI has arrangements like this throughout the country and will choose a well -established, authorized Motorola (or equivalent) shop to perform the work with clients RSI will requite the client's cooperation and assistance in coordmatmg vehicle access and availability All work will be executed in the mom best calculated, according to local conditions, to promote rapidity and accuracy, to secure safety to life, personnel and property, to assure safe and continuous operation of the existing dispatch, computer, and daily operations, and, to reduce to a minimum any interference with the public and with other contractors in or about the property PANNO SWOONS WAWSWrs, bW. CONFOWnAL 44 SECTION 12 MISCELLANEOUS If any part of this Agreement is for any reason found to be unenforceable, all other parts nevertheless remain enforceable This Agreement shall be governed and construed according to the laws of the State of Colorado This Agreement binds and mures to the benefit of the parties and their successors and assigns The headings of the sections and exhibits of this Agreement are inserted for convenience only They do not constitute part of this Agreement and are not to be used in its construction WITNESS THE EXECUTION HEREOF on the day and year first heremabove written "CUSTOMER" B (1)�- VC., «RSI" RADIO SATELLITE INTEGRATORS, INC sy onat n Michels, President 4 Training RSI Training Methodology RSI will provide live training sessions on the entire AVL system sufficient to tome complete understanding and operations proficiency by the desired client staff and administrative personnel The client will receive trammg to be provided to the entire staff exposed to the system, with an intensive "imm-the-tramet'" approach for selected personnel to order to maximize long-term worker productivity The training sessions shall be held at locations specified by the client for admmistrauve, driver, dispatch, executive, maintenance, and all other relevant parties All materials and manuals will be provided in both printed and electronic f i nnat Training Program The RSI AVL Training Program is designed to indoctrinate all employees in the use ofthe RSI AVL technology including a Automatic Vehicle Location System • Mobile Data System All training will be specific, where appropriate, to the RSI AVL system, and will include practical user instruction, hands-on sessions using RSI AVL specific equipment and data, and vendor observation of live operations following system startup The training sessions will be presented over the Course of the project, and will enable the CLIENT personnel to assume the responsibility ofthe system upon Substantial Completion In concert with the CLIENT Project Manager RSI will develop and conduct a one-time operational overview of the entire RSI AVL operating system which will provide Management with a practical, working knowledge of the RSI AVL system and its operational, customer, and functional capabilities The development of the Training and Orientation Program and the scheduling of the actual training sessions will take into consideration CLIENT staff availability due to shift assignments and logistics RSI AVL will coordmata with the CLIENT Project Manager to ensure that personnel aft available when the Trammg Programs are to be conducted Furthermore, it is assumed that all attendees will be familiar with the basic concepts of the Windows Operating System, knowledge that is essential in order to be able to take full advantage of the courses offered A workable understanding of Windows will be a pre -requisite for all attendees wWb salsa Mftpraora, hW COURDEIMAL M NFRMPO BAD Mobile "L/GPS Solution 7 11116 RFP NPI OSt v egg 1% February 23,2W? Instmetion manush User/Operating Procedure manuals, specific to the RSI AVL System, will be provided to each trainee The User/Operating Procedure manuals will consist of the generic capabilities for each component as well as all the necessary amendments that describe the CLIENT specific modifications and enhancements Course Training Manuals, for each functional or technological area of training, will be provided to the CLIENT Project Manager, along with master copies of all training and orientation documents in order to facilitate duplication of materials for future training purposes Vendor equipment manuals relating to the specific software and hardware utilized in the project will also be delivered to the CLIENT Project Manager (Note. Any duplication of materials is for internal use on the RSI AVL Project and may NOT be distributed to outside sources without the written approval of the vendor ) All such printed trariung/onentation materials will be • Approved by the CLIENT Project Manager prior to their use or distribution • Customized and specific to the RSI AVL Project and the products used therein and the systems operating therein • Complete and current as of the date of Substantial Completion of the RSI AVL Project • Easily understandable, detailed and focused to the inherent knowledge levels of each of the below -described staff categories based on their individual `need to know' • Updated, as necessary, consistent with any maintenance and support agreements to this Project 46 NFRMPO DIM, Personnel To Be Trained There will be several levels of staffing associated with the RSI AVL operation, therefore, the training and onentaton program will focus on both the required (`need to know') and inherent technical expertise of each of the employee groups or individuals, as follows DrWers r Anticipated staff (final count TBD) An in depth orientation in the AVLIMDT function, usage, messaging and dispatching requirements at the vehicle level r A basic orientation in MDT functionality and trouble shooting (when to ask for help) A practical orientation in System capabilities as they relate to overall operations and customer services Anticipated staff(Onal count TBD) An in-depth orientation in the usage and a practical orientation in the features relating to operations and customer services of all AVL equipment at the vehicle and Dispatch Center levels A basic orientation in function trouble shooting. (when to ask for help) at both the vehicle and dispatch center levels An in-depth orientation in data entry and retrieval, report design, generation and production Supervisors An anticipated staff (find count TBD) An to -depth orientation in the usage and a practical orientation in the features relating to operations and customer services of all AVL equipment at the vehicle and Dispatch Center levels A Baste oneritation to futiction trouble shooting (when to ask for help) at both the vehicle and Dispatch Center level Ramos atin.mi.yraWMiiie, cotiFloariTIAL 47 NFRMPO Mobile "UGPS Solution �Q RFP NP1061 �= J11JegrMgpS, Jail; February 23, 2007 The ability to tram new drivers, dispatchers and supervisors in the use of and overall understanding of system funcuonahty as it relates to all components and features of the R"al AVL technology operator Management An antrctpateb staff (final count TBD) An in-depth orientation in the usage and a practical onentation to the features relating to operations and customer services of all AVL equipment at the vehicle and Dispatch Center levels A basic orientation in function trouble shooting (when to ask for help) at both the vehicle and Dispatch Center levels An oraitation in systems management, the interoperability of the overall RSI AVL system. capabilities, customer service features and potential report development and generation Maintenance monitoring requirements of the equipment and software and "win repair and service procedures CLIENT Management An anticipated staff (final count TBD), including the Director Information Systems Manager and adminiattative (final count TBD) An m-depth orientation in the usage and a practical orientation in the features relating to operations and customer services of all AVL equipment at the vehicle and Dispatch Center levels A basic orientation in function trouble shooting (when to ask for help) at both the vehicle and Dispatch Center levels. An orientation in systems management, the interopersbility of the overall R51 AVL system capabilities, customer service features and potential report development and generation Maintenance monitotang requirements of the equipment and software and system repair and service procedures. Note The Information Systems Manager well be trained to a significantly higher technical level This individual willperform on -site technical maintenance hardware repair/replacement troubleshoot Server problems investigate communication system problem (LM WAN etc) and deal with all technical problems and sojiware upgrades in cooperation with AU and other project vendors MWo SebU t! Inteernms, Ina. CONFIDENTIAL 48 Radio NFRMPO Mobile AVUluti GPS Soon ateHO RFP #131061(no ) atepat ,1ne February �, zam Training Program Overview RSI and the other team members Will work with the CLIENT team to define the required courses and a reasonable number of attendeestcourse duration during the implementation phase of the project - Note Dates will be finalized during the Final Project Planning Meeting that will occur immediately upon the commencement of Phase Two Advance Training During the installiMom and testing process there will be a need for certain CLIENT personnel (dnvers, dispatchers and supervisors) to become familiar with some of the fundamental aspects of the system so they can participate in the testing process (Laboratory and Pilot) and in the evaluation of the software and system's performance For this reason, a number of courses will be provided in advance of the Regular Training program The content of the courses will focus on familiarizing select RSI AVL staff'with the basic functionality and operational features of the system, together with `Bands -on' timing in the use of the hardware to the extent necessary to support the initial Testing RSI wtll provide Advance Training as necessary to support mwai testing and integration - The CLIENT Project Manager will designate the specific individuals who will participate m this training when RSI indicates it is time to begin the Advance Training Course, The specific topics that are planned, as part of the Advance Training Course, together with the number of days required in order to complete each element of the training are as follows RSI AVL The regular bummg sessions for the dispatching components of the RSI AVL System have been structured into the following basic courses- • General • Dispatching and Monitoring • Supper General The security features of the system will be taught and the CLIENT staff will become familiar With the generic system properties that can be changed A conceptual overview of the integrated technologies that have been assembled to produce the RSI AVL System will also be covered Establishing System properties • General • Formats I 9�idlas tnMp on Me CONFUNIM iM. 49 WFRMPO Radio (/ ,� Mobile AVUGPS Solution l 7 J $ l RFP 01061 ✓ l bird I"(; Febm4uy 29. 20W • Screens • Tools • Map • Profile • System Dispatching (and monitoring) CLIENT staff will learn the real time operational features of the RSI AVL System and will be instructed in the skills necessary to manage the operation, respond to customer situation and react to mcidents and emergency conditions. • Incidents • Vehicle assignments • Viewing drivers • Clients • Dealing with emergency situations • Monitoring • MDT Interface Support This course is more technical in nature and will cover topics relating to maintenance procedures for the RSI AVL System. CLIENT staff will also be instructed in the production of ad hoe reports • Installation • Installing Patches • Trouble shooting hints • Data downloads • MDT • Database Maintenance • workstation + File Server + SQL Server • Report Generation • General • Standard Queries • Ad Hoc Queries so Bldg NFRW Mobil* AVUGPS Solution g13e FebriRFP��� t Maps, fee RS1—MDT Training The repulse training sessions for component of the RS1 AWL System have been structured into the following basic courses • Overview • MDT Application • System Maintenance and Troubleshooting • Technical Radio System Maintenance (Note in addition to these courses, RSI has also mcluded in their training schedule the dtspa" features that are required to mteriiice with the on -board MDT units Overview This training is basically considered part of the communication system maintenance The Information Systems Manager will be the primary participant during the training session. This individual will be trained during the installation process on how to properly mainsail slid troubleshoot high level problems MDT Application This session is designed to provide a user -level description of how to use the MDT in day to day operations. Training on troubleshoiitmg concentrates on identifymg the key pieces of information that CLIENT staff should watch for and report to dispatchers or supervisors so that any problem can be oan uwed down. • Low -Level description of the System Architecture • Description of MDT Hardware Features • Sip -on Process • Tour of MDT Screens and Menus • Receivmg Jobs and messages on the MDT • Sending status updates and messages using the MDT • Description of other specific functionality • What to do if t wstr ssior s fail • Things to watch Porto assist with troubleshooting System Maintenance and Troubleshooting This session is designed to provide training on how to program, configure, and maintain the data system, and to provide enough understanding about the overall system so that CLIENT staff can identify the information required to isolate problems and then contact the appropriate party to reach a resolution • MDT Programming and configunng ROAD SS WaiWANOMor•,ine CONFMNML 51 NFR ((DD* adl® Mobile AVUGPS Solui�tSale if[e t1FP W1081 1111611OPS, Im February 23, 2007 • Radio System troubleshooting • Review of Project Binder and available documentationtresources Training on troubleshooting concentrates on learning the key mformation to collect from the drivers, the clues to watch for on the host application, communications, and Leased Line Modems Technical Communications System .Maintenance This session has been designed to provide instruction on how to program, configure, and mart on the equipment for the communication system Provides high-level tri mmg on the system protocols for equipment -troubleshooting purposes • Equipment installation tips • Review of Base and Mobile mterfacmg • MDT Programming and configuring • MDT Maintenance and troubleshooting • Detailed overview of commumcalion protocol • Radio System troubleshooting • Leased Line Modem configuration and troubleshooting • Review of available documentauonlresources Triun tg on troubleshooting concentrates on learning the key information to collect from the driVerldispatcherslsupervisor,. the clues to watch for on the Leased Line Modems, Radio Frequencies, and = Equipment Thus trammg is necessary, m order to idcatufy and resolve problems related to the Leased Lme Modems, Radio System, or an isolate problem within a single vehicle 6N BMW NFRMP© Mobile AVL/GPS Solution ((DDoRlfl18gP8Wrgt ,elute RFP #P1061 ® _ Inc February 23, 2W Instruction Documentation Uaw/Operating Procedure manuals, specific to the RSI AVL System, will be provided to each trainee The User/Opdratmg Procedure manuals will consist of the generic capabilities for each component as well as all the necessary amendments that describe the CLIENT specific Modifications and enhancements Course Training Manuals, for each functional or technological area of training, will be provided to the CLIENT Project Manager, along with master copies of all training and orientation documents in order to facilitate duplication of materials for future training purposes Vendor equipment manuals relating to the specific software and hardware utilized in the project will also be delivered to the CLIENT Project Manager (Note, Any duplication of materials to for mternal use on the AVL Project and may NOT be distributed to outside sources without the wtstteit approval of the vendor ) All such printed trammg/ortentatton materials will be • Approved by the CLIENT Project Manager prior to their use or distribution • Custnmtzed and specific to the AVL Project and the products used therein and the systems operating therein • Complete and current as of the date of Substauttal Completion of the RSI AVL Project • Easily understandable, detailed and focused to the inherent knowledge levels of each of the below-deacnbed staff categories based on their individual `need tc know' • Updated, as necessary, consistent with any maintenance and support agreements to this Project RSI will supply the specified manuals and documentation in both hard and soft copy M NFRMPO MobHa AVLIGPS Solution r(Dg# RFP V1061 t #R February 23, 2W? Test and Implementation Plan The major purpose of the Implementation Plan is to define a process for deploying the technical elements of the RSI AVL Project, and then schedule the integration of these elements into each agency's operating system This transition not only calls for a partial re -deployment and enhancement of the current rolling stock, but also for the smooth integration and deployment of the AVL technology that is specified in the Scope of Work In order to make the transition as smooth as possible and overcome any functional, technical, operational, and communication difficulties as they arise, RSI will utilize a phased approach At the same time, in order to ensure the final delivery of a system that conforms to the Project requirements, significant emphasis will be placed on the importance of achieving the operational and technological functionality defined in this Scope of Work and other `Contract Documents The Implementation and Test Plan represents the vehicle through which RSI shall examine each operating function of the R51 AVL system to Verify compliance with the system specifications, level of service standards and operating performance criteria • Obtain the CLIENT's acceptance RSI will be responsible for component specific testing As integration of the technical components begins, the CLIENT Project Manager (& necessary staff) will oversee and coordinate the implementation of the integration testing in order to ensure compliance with the overall project and performance objectives set forth herem The anticipated dates for conducting the required testing are defined in the Project 'Work Plan and will be finalized during the Master Project Planing Meeting Three levels of system testing will be employed during the course of the RSI AVL Project, as follows Laboratory individual module testing followed by integration testing to ensure the functionality of the components and the interoperability of the data interfaces between each component prior to deployment Pilot a limited `live' deployment of all technological components necessary for the full operation of each system element Acceptance Testlar the final test to ensure that each technical component of the system as well as the total system (technical components and operating services) conforms to system specifications, level of service standards and operating performance criteria RW1OSX%U1%hetyrta%lino COtVIDW"AL 54 Exhibit A Statement of Work This document outlines the milestones and processes for the acceptance and unplementation of the AVL system for VanGo The system will meet the specifications outlined in RSI's proposal to VanGo Pilot System Vehicle side • V-Track"' units will be installed in FOUR (4) VanGo vehicles which will be made available by VanGo • Installation will be performed by RSI • Installation will occur at VanGo facilities • Installation training of VanGo technicians can occur simultaneously if desired • As specified, the vehicles will be equipped with magnetic stripe card readers that will be attached to the V-Track' units • The V-Track'" will be configured for the Venzon CDMA network as specified • RSI will assist VanGo in setting up the Venzon accounts for the mobile units using the existing VanGo-Venzon relationship, account managers, discounts, etc as applicable or advantageous • The functionality of the V-Track"m device is outlined in the proposal specifications (pg 21-26) • The card swipe reader will read the unique ID number of the card swiped and send it back to the RSI Base Server via the V-Tracker" These ID numbers will be associated with vehicle ID, time, location, etc in the SQL database How this ID data is viewed, analyzed and used will be determined and executed solely by VanGo • Blank ID cards can be purchased through RSI or directly from suppliers ID cards compatibility must be confirmed by RSI • ID card management, administration, creation, distribution, etc, is the sole responsibility of VanGo Base side • The RSI Base Server software will be installed on a VanGo provided server machine • The server will need to have VPN network connectivity to the Venzon network RSI will work with VanGo's cooperation to set up this connectivity • RSI will provide one Mapping & Display AVL Workstation software to be installed on a VanGo provided PC workstation (minimally configured as a 2GHz PIV, 512MB RAM, 30GB HD) • Map data will be provided by VanGo in ESRI slip file format • The functionality of the Mapping & Display AVL Workstation software is outlined in the proposal specifications (pg 30-40, 61-65 ) System Alterations Radio "FRWO MOO* AVL1QPS Solution 301010 RFP 01061 111 a{lops, Ill . February 23, 2WT As each service element Comes on-line during the Pilot Test, it will remam on-line at the conclusion of the test and be operated in parallel by the Dispatch Center with the other elements that arc already operabonal The same will hold true for the activated f nictionalihes of the project technologies mentioned above Due to the lmcar approach of the project plan, if any of the elements fail during testing, feather elements cannot be deployed until the problem has been resolved At the conclusion of each formal testing phase, RSI will provide the CLIENT with written certification of the test results end performance compliance for each of the system components. In the event of testing problems, the CLIENT, RSI and the appropriate agencies will meet and confer on the results of the testing performed, Subsequent decisions to proceed with the project must be approved by all parties including the RSI AVL Oversight Committee All the participants must attend scheduled meetings through means of conference calls or on -site visitations Also, final details of the Laboratory, Pilot and Acceptance Tests will be confirmed with the Stakeholders before implementation of the testing in order to ensure the customer service level does not degrade below current service levels during the testing process Finally, in addition to the above lbrmal testing procedures, upon RSI's issuance of the Ceruficate of Substantial Completion, there will be a comprehensive demonstration of the operating system to CLIENT This demousttration (Acceptance Test) is necessary in order to satisfy the parties that Substantial Completion has been achieved Acceptance Testing, There are two fundamental aspects to the Acceptance Testing — functional and operational The f nictionah3y of the RSI AVL System will have been completely tested by the Pilot and Full Deployment Test phases of the protect, To a lesser extent, the ability of the user to change the operational parameters in order to change the service provided will have also been demonstrated As a consequence, the Acceptance Test is largely a confirmation of the functional requirements listed in Appendix-1, and a stress / full loading test of the operation as the service parameters are changed based upon real time public demand. Because of the inherent mability to prethct the need for service changes, it is only by observing the system over a period of time that we can be reasonably assured that all the possible combinations and scenarios have been considered Dunng the Acceptance Testing the performance -of the System will also be evaluated, with regard to the ability of the system to respond in a tnnety and efficient intimater to the CLIENT oversight and customer requests. Conclusion In developing this Test and Implementation Plan, its is understood between Are parties to the Phase Two Agreement that a `best effort' has been put forth to identify all the tasks and RwioSNNlltouiueraae Irw CONROOMAL M ((DD*Radii NFRMPO Mobile AVLIQPS Solution a 114 RFP ePI OBI li , Inc February23, 2p0i performance evaluations that are essential to certify Substantial Completion The parties agree that, in the event of madvertwt omissions from the defined Test and Implementation PIaa, testing and evaluations may subsequently be nxxhfied in order to achieve and/or demonstrate compliance with specified project and contract requirements 0 NFRMPO Mobile AYIJGPS Solution 1 s / 1 RFPMPIM ✓ O f,S, IOC. February 23, 2t107 Warranty As an expression of confidence in our products to continue meeting the high standard of reliability and performance that our customers have come to expect, Radio Satellite Integrators products are covered by the following warranty Radio Satellite Integrators warrants all products against defects in materials and workmanship for a period of one year from the date of factory sale, or the term outlined in an extended warranty agreement During the warranty period Radio Satellite Integrators provides the warranty service through Radio Satellite Integrators, Inc Radio Satellite Integrators will, at its option, either repair or replace products which prove to be defective The Customer shall prepay shipping charges for products returned to Radio Satellite Integrators for warranty service and RSI shall pay for return of products to Customer However, the Customer shall pay all shipping charges, duties, and taxes for products returned to Radio Satellite Integrators from outside the United States. This warranty shall not apply to damage resulting from * Improper or inadequate maintenance by the Customer * Customer-suppliod interfacing MOM IM ., F,, Mr , * Operation outside of the product eivuonmemtal spectfications * Improper installation, where applicable No other warranty is expressed or miphe& Radio Satellite Integrators specifically disclaims the implied warranties of rafthantOnItty and fitness for a particular purpose Remedies provided herem are Customer's sole and exclusive remedies Radio Satellite Integrators shall not be liable for any direct, indirect, special tnctde nd, or consequential damages, whether bassd on contract, tort, or any other legal theory lama s aaaa iaaer am ftw COWMEMriai. 57 r1D)Radio NFRMPO Mobile AVLIOPS Solution alealne RFP NP1061 = $ S, Inc February 23, 2WY Service Response Plan The following is RSI's standard Cueto gr Support Plan RSI will maintain all equipment and support software for one year, parts and labor In addition, RSI will provide two options to help ensure smooth operation of the system 1) Phone Support During the warranty period, RSI will provide unlimited phone support via our toll -free numb" [(866) 869-77001 After hours support is available 24/7 through the 911 option on our telephone system 2) Remote Access Support Ties option allows RSI staff to check in on system health, troubleshoot problems on-line with customer staff and monitor the system remotely via dial -up or TCP/IP (VPN) access To provide this additional service, R41 requires that the customer provide, at nummara, a dedicated phone line at the base and each client site Any travel required to support on -site service is not mcluded Severity Time Reported Target Response Time Response Method t 7x24 <4 Hours Phon® Call (Follow-up with RemotaAceess TrWbiashooting as NecsSSSry) 2 Regular Hours Q Hours Phone Call (Follow-up with Remote Access Troubleshooting as Necessary) Phone Cat 2 After Hours Next Business Day (Follow up whth Remote Access Troubleshooting as Necessary) so NFRMPO ((DD* 38#Aob11p AVLIGPS RFP #luti�(wlw f mes, inn February 23, 21W 3 Regular Haas e8 Hours Phone Gall (Follow-up with Remote Aocess Troubleshooting as Necessary) Phone Gall 3 After Hours Next Business pay (Follow up with Remote Access Troubleshooting as Necessary) The Customer acIm vile4ges and understands that the Service Providers ability to respond wrthm these tortes is dependent on the Customer's fulfillment of its obligation to provide remote access * Response time targets are measured from receipt of first notification by telephone to our Main Office Number U310) 787-77001 or toll -free number [(866) 869-77003 For after hours calls follow our instructions for Emergency Servioe, directory 911 A page will go out to an on - **Regular Hours are defined at Monday through Friday 9 AM to 5 P M Pac#k Tune awtuding holldays After Hours are all non -Regular Horns Problem Severity Deflnitions a Severity i — A Seventy l Problem is a catastrophic failure that severely impacts the Customer's ability to conduct its core business — i e., the Customer's Automatic Vehicle Locator anchor Mobile Data System are down or not fmiononmg and no procedural workaround exists. b Severity 2 - A Seventy 2 Problem is a high -impact Problem that disrupts important fiuustions of the Customer's operation, but the Customer can still remain productive and maintain necessary business -level operations c Severity 3 - A Severity 3 Problem is a Problem that is of lesser magnitude than a Seventy 1 or 2 Problem EE ((DoDRadio NF1RMPO * Mobile "L/GPS Solution gateJOW AFP 010111 444104paidest February 23, 2W? Problem Resolution Targets a. Severity 1 - When working a "Seventy I" Problem, the objective is to resolve the Problem entirely or to downgrade the Problem's Seventy designation (i e, provide Customer sufficient functionality so that the Problem may be reclassified as Seventy 2 or 3) within 24 hours after the Problem is reported Efforts to isolate, diagnose, and effect work -around for, repair or downgrade a "Seventy 1" Problem shall be continuous (n e , around-dwcloclt) between Customer, Service Provider and RSI (as needed), provided that Customer performs all of its obligations hereunder, including providing remote access to its systems Periodic phone contact and progress updates will be provided at regular intervals during problem resolution When the seventy level has been changed to "Seventy 2" or "Sevmb' 3," the guidelines cited below are followed b Severity 2 —When working a "Seventy 2" Problem, the objective is to have a solution and/or fix to the Customer within fifteen (15) business days Efforts to isolate, diagnose, and affect a work around of repair to a "Severity 2" Problem shall be continuous during Regular Hours Customer resources may need to be available after hours and/or weekends upon mutual agreement between Customer and Service Provider, on a case -by - case basis c Severity 3 - When working a "Seventy 3' Problem, the objective is to get the Customer a fix to the Problem or develop a workaround acceptable to the Customer within thirty (30) business days Such a fix will typically be provided via a software patch or upgrade from RSI so We NFRMPo Mobile AvtJQPS Solution SatelliteaFP r1111061 _ Im"Palps, life February 23, 2W? Response to Speeifications The AVL/CPS system will be installed by fleet technicians at the City of Fort Collins Transfort location The selected supplier will be required to provide• 1 onslte installation demonstration for CPS and terminal Comply RSI will train, support, and supervise fleet technicians at the City Of Fort Collins to perform the installation and provide local support RSI will require the ciienre cooperation and assistance in coordinating vehicle access and availability RSI will provide onsite installation demonstration for the GPS sad terminal 2 Installation documentation Comply Installation documentation and training will be provided by RSI for the City of Fort Collin Fleet Interface The AVL/GPS system shall provide VanGo a real-time interface for viewing all vehicles in the VanGo fleet at our home office The Interface should depict the status Of the vehicles in motion and parked MPO cdeslreS that data be transmitted In XML format or be converted into XML format via software provided by the Vendor Comply The RSI AVL Mapping application will provide operations personnel the capability to rapidly, geographically analyze the GPS Information and make critical decisions. This mapping application will be configured in a true cllenUnmer software environment Users Interact with the system through industry -standard wrapping tools as well as customized reporting applications The RSI AVL Mapping Software Is based on a true Geographic Information System (GIS), which displays data collected from the mobile units In the field They run the tools and controls that enable the operations personal to quickly adapt the Information they are collecting and analyzing the views they are using to manage evolving altuatlons. The Mapping and Display Subsystem consists of applications allowing for 81 BMW NFRMPO ((DD* Mobilsaufte AVLR3R MI"Moratorst lRC February 23, 21107 • Real -Time Vehicle Tracking (map -based) • Roport Generation (tabular or map -based) Uwe Grill be able to view vehicle status (driving or parked) using the pulp viewing software Data will be available in XML fonnot. user -Configurable The AVVGPS system must have 1 Programmable reporting mechanisms that Include geo-fences, alerts, & maps The RSI AVL system allows the user to set goo -fences on the map display This Seofence will ors an alert andtor exception report when broached and will appear as another item of status data with each vehicle position report Geofencas can be created as polygona or a configurable radius from a specific point Alerts for speeding or any other exception can be programmed. These alerts can be am up as a silent alert using a pop up, or audible alert Alerts can be viewed using the reporting and map viewing software The Report Generation Software is an extension to the Real -Time Vehicle Tracking Software, and can generate both tabular and graphical map -based reports based on archived vehlole location and status data Reports may be produced for selected vehicles (or groups of vehicles) acoording to tiros, location, and status criteria. The Map -based report displays allow users to visually display or re -trace a vehicle's route and status on the map, and Include the same map manipulation and query functionality as Me roai-time vehicle tracking displays Tabular reports display unit location and activity in a text -based spreadsheet or table. Such reports may be exported Into virtually any format including CSV and MS Excel files 2 open architecture maps and mapping tool, and an open application programming Interface (APD for future integration with the NFRMPo's transportation portal Comply The RSI AVL Mapping Software is based on a trios Geographic information System {014 which displays data collected from the mobile units in the 11101d, They run the tools and controls that enable the C� ill NFRMPO t nf Mobile AVLIM Solution ob , � RFP MPI OBI :. ills, iii February A 2W7 operations personal to quickly adapt the Information they are collecting and analyzing the vkiws they are using to manage evolving situations. The use of a powerful ifs$ engine along with the incorporation of vector map data allows for almost endless display and analysis possibilities A wide variety of customizable functionality is available and Is described below The Mapping and Display software displays the vehicle data In one or more "map windows " Each window can be set to display a particular area, route, *top, or address, or to track a specific sub -set of the entire flea (from the entire fleet to an individual vehicle) The auto -pan feature allows a specific window to automatically update the display to track the vehicles, routs, stops, and addresses specified In the windows display criteria A window set to display an address or stop and a designated vehicle, for example, will automatically pan and zoom (In or out) to display the both the address and vehicle. RSI has extensive experience Interfacing with 31 parry applications and will be able to Include an APi to allow future integration with NFRPO'S transportation portal Speed Tracking The AVVGPS system should incorporate a mechanism for identifying fleet vehicles that are speeding In excess of the speed limit for the commute they are traveling daily The system should report daily fleet vehicles that have exceeded speed limits during their commute Comply The V-Tntce hap the ability to measure and report various vehicle attributes, Including speeds Vehicles that are speeding In excess of a set limit Will create exception reports and the system will report on events and vehicles that have exceeded the speed limit during the day This Information will be available in graphical and tabular report formats RSI has extensive expederies interfacing with 3`° party software applications, and will be able to provide an APi to allow future Integration with NFRPO'S transportation Graphical Interface �M--1 "If -1.r U1 NFRMPO Mobile AVIJGPS Solution 7 � RFP 01061 (lit, February 23, 2007 1 Produce real-time VieWs with continuous updating Comply Vehicle Information will be viewed in real-time with updating customized depending on the needs of the city of Fort Collins 2 Show If you can support o Status bars o Zoomable maps o Historical views o Bus stop markers o Color -coded speed indicators Comply In RSI AVL each map display window possesses a full -set of map manipulation and query functionality. Map manipulation tools and buttons are available to zoom, pan, and canter the display on a particular vehicle, route, stop, or address. Additional tools are available to enable or dlsabls labeling, to custon*s the map display according to user preferenow, and to enter points and attributes (for incidents, etc) Map query options Include the ability to locate an address, vehicle, or stop, along with the capabtifty to Identify the closest "table vehicle(s) to any entered point, address, or Incident. The RSI AVL system allows you to watch a historical "replay" of any portion of a vehlcie's activity history at various speads Controls let you Play, pause, rawlnd, and fast forward the replay allowing you to watch the vehlcles' movement and behavior including location, device activities, alerts, status changss, events, etc. The vehicle icons may be configured to indicate (using colors, directional symbols, labels, and aim) various vehicle attributes (such as ID, status, speed, heading, etc) All of tha vehicle attribute data may be Instantly queried and displayed In a pop-up box using a standard identify tool Other Functionality Route Clptimtzation, Emergency Tracking and Exception Alerts Comply The trecldng software can be cuatomlved to Interface to a 3'd party route optimization application. Alarm and event notification may be sat to notify the user of a statue change (exception alsrt) for a particular vehicle. Rama SMURV kdWama, Ina coNADENTM M" If there are system options and/or customization that need to be made, RSI and VanGo will negotiate the feasibility and costs of incorporating them in the final system roll out Full System Roll Out Upon acceptance of the above system, RSI will deliver the remaining 60 mobile units as contracted VanGo will be responsible for installation of these units The Project Manager must accept each phase of the project and provide final acceptance of the entire project before payments for each particular phase or final payment for an entire project shall be made "Acceptance" shall mean approval, in writing, of the completed installation and implementation of a project phase or of an entire project, after allowing what the Project Manager deems to be sufficient operating time in a production environment to allow the Project Manager to determine that such installation and unplementation complies with the Scope of Work and/or any Specifications relevant to the project 13 Radio NFRMPo Mobile AVL/GPS Solution �1 leflif RFP ON061 tet Inc February 23, 2007 In the event of an emergency, vehicles In an emergency status can have dynamically Increased polling rates and Individual map windows Other Services Provide data Interne assistance and advice to the MPO Internet team Comply RSI can work with MPO to utilize all data for any variety of system inter noes. PAft SdMMM ln%yrMOM Ina CONFWBnUL 65 We _J Satellite Integrators, Inc 19144 Van Ness Avenue Torrance California 90501 310 787 7700 Fax 310 787 7435 February 22, 2007 Mr James R Hume, Senior Buyer 215 North Mason Street, 2nd Floor Fort Collins Colorado 80524 Re RFP#1061, VanGoTM Mobile AVL/GPS Solution Dear Mr Hume Please find our attached response for RFP#1061, VanGoTM Mobile AVL/GPS Solution Radio Satellite Integrators (RSI) is a world leader in the manufacturing and implementation of vehicle tracking systems using GPS technology We have a long history of experience with GPS based Automatic Vehicle Location systems and have been manufacturing and implementing systems since 1990 RSI has unparalleled experience implementing systems for all types of vehicle fleets specializing in various types of transit fleets With over 150 systems and thousands of mobile units in place throughout the world we urge the City of Fort Collins and VanGo to learn more about how our approach allows us to offer a superior product that will best suit your needs at a great value Please feel free to contact me with any questions concerns or requests Proposer Contact Sincerely an Michels President Jonathan Michels Phone (310) 787 7700 Fax (310) 787 7435 email lrmchels(c�radsat com Web page www radsat com EXHIBIT B COST ITEMIZATION per. 11/13107 Sam�1 AN NFRMPO VanGo �r Ir. u.a. RFP P106 Automatic Vehicle Location System TRIAL SYSTEM ty per unit total 1 RSI Base Communications Server $ 12 500 each $ 12 500 Includes RSI MobiCon Vehicle Management SW and RSI BASE Communications SW Does Not Include Server Class Machine 1 RSI AVL Mapping Chent/Server Software Seat $ 5 950 each $ 5 950 Includes Proprietary RSI AVL System ESRI GIS Based Reporting Capabilities Graphical History Replay Does Not Include PC quantity per unit 4 V TRACK MOBILE UNITS $ 995 each $ 3 980 V-Track Units Configured for Venzon CDMA Includes GPS Antennas Mount and Cabling Includes GPS based odometer Includes up to 5 sensor connections See options for MDT or Card Reader INSTALLATIONTRAINING L quantity per unit total 1 BASE STATION INSTALLATION $ 2 500 each $ 2 500 4 MOBILE EQUIPMENT INSTALLATION $ 175 each $ 700 2 DAYS ON SITE TRAINING $ 1 250 each $ 2 500 TOTAL SYSTEM PRICE MONTHLY- This Pricing does not Include monthly wireless fees from Venzon RSI will work with you to determine the best data rate plans 4 MOBILE DATA TERMINALS $ 695 each $ 2 780 Back -Lit LCD Text display Includes Mount 4 MAGNETIC CARD STRIPE READERS Note Full System Roll Out will only require purchase of the remaining mobile equipment The Base will be fully functional as is Payment terms to be negotiated FOB Torrance CA Includes all manuals and documentation Does not include Travel quantity 61 V-TRACK MOBILE UNITS 61 MAGNETIC CARD STRIPE READERS 0 MOBILE EQUIPMENT INSTALLATION $ 125 each $ 500 per unit total $ 995 each $ 60 695 $ 125 each $ 7 625 $ 175 each $ TOTAL ADDED ON TO TRIAL $ 68 320 TRIAL plus additonal units under budget (card readers only) $ 96 950