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HomeMy WebLinkAboutRFP - P1064 BACKGROUND SCREENING SERVICES (2)Citv of Fort Collins ADDENDUM No 2 P1064 Background Screening Services SPECIFICATIONS AND CONTRACT DOCUMENTS Description of RFP P1064 Background Screening Services OPENING DATE 3 00 P M (Our Clock) June 22 2007 To all prospective bidders under the specifications and contract documents described above the following changes are hereby made QUESTIONS AND ANSWERS 1 Please clarify your request for Fair Credit reporting Act (FCRA) certified There are different entities that offer certification Please be clear on what certification you are requesting and who it is offered by Compliance with all applicable provisions is required and certification is preferred but not required City does not have a specific list of certifications for FCRA Potential providers must describe in their proposal how the company stays current with changing local state and federal laws and regulations related to these services and how they insure compliance 2 We use a sub -contractor that is FCRA certified that runs all of our credit checks Is this acceptable that our sub -contractor has the certification vs the prime? Yes 3 Is the City of Ft Collins is willing to separate out the two portions of the bid for potential employees and customers? The City's preference is to award the RFP to one vendor but reserves the right to split if it is in the best interest of the City 4 When it states that contractor must be fully bonded, please clarify as this is not a standard in our industry If a company is fully insured, will that suffice? Bonding is not required Company needs to be fully insured per minimum requirements in the RFP document 5 Who is the incumbent contractor? Kroll 215 North Mason Street 2 ° Floor P O Box 580 • Fort Collins CO 80522 0580 (970) 221-6775 Fax (970) 221 6707 www fcgov com REQUEST FOR PROPOSAL P1064 Background Screening Services BACKGROUND The City of Fort Collins (City) conducts background screenings for selected persons who apply for employment seek personal services contracts with may be placed in selected non - remunerative positions of trust as volunteers or to become a Utilities customer This screening process is supervised by the City s Human Resources Department except for Utilities customers which is supervised by Utilities Customer Service The City intends to establish a Services Agreement with a provider who specializes in providing necessary background services for prospective employees contractors or volunteers as well as for Utilities customers The total number of background screenings conducted by the City in 2006 through Human Resources for prospective employees contractors or volunteers was 1 047 The estimated total number of screenings to be conducted by the City in 2007 through Utilities Customer Service for prospective Utilities customers is 10 000 Social Security Number and 1 000 Fraud screenings 2006 numbers for Utilities customers are not available since they only began utilizing the service in January 2007 11 QUALIFICATIONS Each firm who proposes must meet the following qualifications The firm must have the demonstrated authorization to perform all specified services The proposal must identify and describe the legal representation advice licenses and other authorizations the firm has received to perform this type of work The proposal must list individually any lawsuits or related claims that have been filed against the company in the last five years related to performing these services The proposal must describe how the company stays current with changing local state and federal laws and regulations related to these services and how the company insures compliance The firm must have the necessary systems software support and procedures to provide the services required The City prefers strongly that these services be provided through an on-line computer process (including for example electronic access to reports) with guaranteed security and confidentiality The firm must identify the specific technology and processes used and describe how that sets the firm apart from others in this field including any special report capabilities The proposal must also list all information databases that are available to the firm The firm must be fully bonded and Fair Credit Reporting Act (FORA) certified including each appropriate employee and subcontractor In addition the firm must have Professional Liability Insurance that meets or exceeds the requirements of the City III SCOPE OF SERVICES The City may require any or all of the following services 1 Perform data entry of the Fair Credit Reporting Act (FCRA) or background check forms 2 Background screening services for each prospective employee contractor volunteer or Utilities customer which may include any or all of the following Regular Basis a Social Security Number verification and validation b Criminal Records check for seven (7) years including appropriate County State and Federal bureaus c Current Residence and for criminal history Previous Residences for up to seven (7) years prior d Driving Record lifetime for criminal history and DUI / DWAI charges and convictions including out of state e Driving Record for moving violations up to seven (7) years history f Motor Vehicle License(s) validity of currently -held g Risk Management scan for inconsistencies in person/customer s history to help identify potential fraudulent or misrepresented information Periodic Basis a Employment Verification current and two previous employments as applicable up to seven (7) years history b Credit Information up to seven (7) years history c Public Records relating to financial history d Professional License(s) verification and history e Sexual Offender Register f OFAC Compliance 3 Results reporting and billing for prospective employees contractors or volunteers per Human Resources must be kept separate from prospective Utilities customers 4 Any screening services requested from the regular basis list must be received by City within a reasonable number of days of the official request being submitted to the vendor 5 Additional follow-up or periodic screening services may be requested in any area specified above or in additional areas on a case -by -case basis including the handling of State specific forms 6 Perform an initial consultation with a Human Resources representative only for screening results concerning prospective employees contractors or volunteers meeting specific criteria as outlined by the City of Fort Collins 7 Perform an initial consultation with a by Utilities Customer Service representative only for screening results concerning prospective Utilities customers meeting specific criteria as outlined by the City of Fort Collins 8 Issue Notice of Adverse Information and Notice of Adverse Action to applicants as appropriate Be the primary contact for applicants who wish to dispute inaccurate data and request of the applicant further court documents police reports or other supporting documentation Forward files electronically to either the appropriate Human Resources or the Utilities representative IV PROPOSAL REQUIREMENTS Written proposals should be structured in this fashion and include at a minimum the following 1 Name mailing and email addresses and telephone numbers of responding organization and primary contacts for both account management and service 2 Qualifications/history of organization and key personnel 3 Services List with detailed descriptions and costs 4 Systems Procedures Accessibility Results Reporting Quality Assurance Security Regulatory Compliance and Updates to provide services in a timely and accurate manner Related Experience prefer municipal and public agency 6 References prefer municipalities and public agencies The City reserves the right to refuse any proposal that does not include these requirements All proposals shall remain subject to initial acceptance 90 days after the day of submittal V MISCELLANEOUS The City expects to enter into a written Services Agreement ( Agreement ) with the chosen vendor that shall incorporate this RFP and their proposal The anticipated terms and conditions of the Agreement are set forth in the attached document However the City may include additional terms and conditions in the Services Agreement as deemed necessary VI REVIEW AND ASSESSMENT Firms will be evaluated on the following criteria These criteria will be the basis for review of the written proposals and interview session The City of Fort Collins reserves the right to select a vendor for this project on the basis of written proposals submitted only The rating scale shall be from 1 to 5 with 1 being a poor rating 3 being an average rating and 5 being an outstanding rating WEIGHTING QUALIFICATION STANDARD FACTOR 20 Scope of Proposal How well does the proposal address the services and requirements contained in the RFP? 20 Assigned Personnel Do the persons who will be providing the services have the necessary skills? Are sufficient people of the requisite skills available? 1 0 Systems & Does the firm have the systems software and Procedures support to provide requested services? Online access? Accessibility? Results reporting? Security? Quality Assurance? Regulatory compliance and updates? 1 0 Motivation Is the firm interested and are they capable of providing services in the required time frame? 20 Cost Do the proposed service fees compare favorably with the Protect Managers estimate? Are the fees presented reasonable for the effort required in each service? 20 Firm Capability Does the firm have the support capabilities the assigned personnel require? Has the firm provided similar services of this type and scope? Does the firm have the experience to successfully provide the service? 2/9/00 VII REFERENCE EVALUATION (TOP RANKED FIRM) The Project Manager will check references using the following criteria The evaluation rankings will be labeled Satisfactory/Unsatisfactory QUALIFICATION STANDARD Overall Performance Would you hire this firm again? Did they show the skills required to provide the required services? Timetable Was the original Scope of Services Work completed within the specified time? Were screening results client support and billing provided in a timely manner? Completeness Was the firm responsive to client needs? Accurate and complete billing and reporting of results? Were problems/issues resolved quickly and effectively? Budget Were the services from the original Scope of Services provided within the protect budget? Fee competitiveness and stability? Job Knowledge Did firm successfully fulfill the Scope of Services and program operate properly? Were problems/issues resolved quickly and effectively? 2/9/00 SERVICES AGREEMENT THIS AGREEMENT made and entered into the day and year set forth below by and between THE CITY OF FORT COLLINS COLORADO a Municipal Corporation hereinafter referred to as the "City and hereinafter referred to as Service Provider WITNESSETH In consideration of the mutual covenants and obligations herein expressed it is agreed by and between the parties hereto as follows 1 Scope of Services The Service Provider agrees to provide services in accordance with the Scope of Services attached hereto as Exhibit A consisting of pages and incorporated herein by this reference 2 Contract Period This Agreement shall commence and shall continue in full force and effect until unless sooner terminated as herein provided 3 Delav If either party is prevented in whole or in part from performing its obligations by unforeseeable causes beyond its reasonable control and without its fault or negligence then the party so prevented shall be excused from whatever performance is prevented by such cause To the extent that the performance is actually prevented the Service Provider must provide written notice to the City of such condition within fifteen (15) days from the onset of such condition 4 Early Termination by City/Notice Notwithstanding the time periods contained herein the City may terminate this Agreement at any time without cause by providing written notice of termination to the Service Provider Such notice shall be delivered at least fifteen (15) days prior to the termination date contained in said notice unless otherwise agreed in writing by the parties All notices provided under this Agreement shall be effective when mailed postage prepaid and sent to the following addresses SA 09/01 /06 7 City Service Provider City of Fort Collins Attn Purchasing P O Box 580 Fort Collins CO 80522 In the event of early termination by the City the Service Provider shall be paid for services rendered to the date of termination subject only to the satisfactory performance of the Service Provider's obligations under this Agreement Such payment shall be the Service Providers sole right and remedy for such termination 5 Contract Sum The City shall pay the Service Provider for the performance of this Contract subject to additions and deletions provided herein per the attached Exhibit B Fee Schedule consisting of pages and incorporated herein by this reference 6 City Representative The City will designate prior to commencement of the work its representative who shall make within the scope of his or her authority all necessary and proper decisions with reference to the services provided under this agreement All requests concerning this agreement shall be directed to the City Representative 7 Independent Service provider The services to be performed by Service Provider are those of an independent service provider and not of an employee of the City of Fort Collins The City shall not be responsible for withholding any portion of Service Providers compensation hereunder for the payment of FICA Workmen s Compensation or other taxes or benefits or for any other purpose 8 Personal Services It is understood that the City enters into the Agreement based on the special abilities of the Service Provider and that this Agreement shall be considered as an agreement for personal services Accordingly the Service Provider shall neither assign any responsibilities nor delegate any duties arising under the Agreement without the prior written consent of the City SA 09/01/06 8 9 Acceptance Not Waiver The City approval or acceptance of or payment for any of the services shall not be construed to operate as a waiver of any rights or benefits provided to the City under this Agreement or cause of action arising out of performance of this Agreement 10 Warranty (a) Service Provider warrants that all work performed hereunder shall be performed with the highest degree of competence and care in accordance with accepted standards for work of a similar nature (b) Unless otherwise provided in the Agreement all materials and equipment incorporated into any work shall be new and where not specified of the most suitable grade of their respective kinds for their intended use and all workmanship shall be acceptable to City (c) Service Provider warrants all equipment materials labor and other work provided under this Agreement except City furnished materials equipment and labor against defects and nonconformances in design materials and workmanship/workwomanship for a period beginning with the start of the work and ending twelve (12) months from and after final acceptance under the Agreement regardless whether the same were furnished or performed by Service Provider or by any of its subcontractors of any tier Upon receipt of written notice from City of any such defect or nonconformances the affected item or part thereof shall be redesigned repaired or replaced by Service Provider in a manner and at a time acceptable to City 11 Default Each and every term and condition hereof shall be deemed to be a material element of this Agreement In the event either party should fad or refuse to perform according to the terms of this agreement such party may be declared in default thereof 12 Remedies In the event a party has been declared in default such defaulting party shall be allowed a period of ten (10) days within which to cure said default In the event the default remains uncorrected the party declaring default may elect to (a) terminate the Agreement and seek damages (b) treat the Agreement as continuing and require specific performance or (c) avail himself of any other remedy at law or equity If the non -defaulting party commences legal or equitable actions against the defaulting party the defaulting party shall be SA 09/01 /06 9 liable to the non -defaulting party for the non -defaulting party's reasonable attorney fees and costs incurred because of the default 13 Binding Effect This writing together with the exhibits hereto constitutes the entire agreement between the parties and shall be binding upon said parties their officers employees agents and assigns and shall inure to the benefit of the respective survivors heirs personal representatives successors and assigns of said parties 14 Indemnity/Insurance a The Service Provider agrees to indemnify and save harmless the City its officers agents and employees against and from any and all actions suits claims demands or liability of any character whatsoever brought or asserted for injuries to or death of any person or persons or damages to property arising out of result from or occurring in connection with the performance of any service hereunder b The Service Provider shall take all necessary precautions in performing the work hereunder to prevent injury to persons and property c Without limiting any of the Service Provider's obligations hereunder the Service Provider shall provide and maintain insurance coverage naming the City as an additional insured under this Agreement of the type and with the limits specified within Exhibit C consisting of one (1) page attached hereto and incorporated herein by this reference The Service Provider before commencing services hereunder shall deliver to the City's Director of Purchasing and Risk Management P O Box 580 Fort Collins Colorado 80522 one copy of a certificate evidencing the insurance coverage required from an insurance company acceptable to the City 15 Entire Agreement This Agreement along with all Exhibits and other documents incorporated herein shall constitute the entire Agreement of the parties Covenants or representations not contained in this Agreement shall not be binding on the parties 16 Law/Severability The laws of the State of Colorado shall govern the construction interpretation execution and enforcement of this Agreement In the event any provision of this SA 09/01/06 10 Agreement shall be held invalid or unenforceable by any court of competent jurisdiction such holding shall not invalidate or render unenforceable any other provision of this Agreement 17 Prohibition Against Employing Illegal Aliens This paragraph shall apply to all Contractors whose performance of work under this Agreement does not involve the delivery of a specific end product other than reports that are merely incidental to the performance of said work Pursuant to Section 8-17 5-101 C R S et seq Contractor represents and agrees that A As of the date of this Agreement 1 Contractor does not knowingly employ or contract with an illegal alien and 2 Contractor has participated or attempted to participate in the basic pilot employment verification program created in Public Law 208 104th Congress as amended and expanded in Public Law 156 108th Congress as amended administered by the United States Department of Homeland Security (the Basic Pilot Program ) in order to verify that Contractor does not employ any illegal aliens B Contractor shall not knowingly employ or contract with an illegal alien to perform works under this Agreement or enter into a contract with a subcontractor that fads to certify to Contractor that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under this Agreement C Contractor shall continue to apply to participate in the Basic Pilot Program and shall in writing verify same every three (3) calendar months thereafter until Contractor is accepted or the public contract for services has been completed whichever is earlier The requirements of this section shall not be required or effective if the Basic Pilot Program is discontinued D Contractor is prohibited from using Basic Pilot Program procedures to undertake pre employment screening of job applicants while this Agreement is being performed E If Contractor obtains actual knowledge that a subcontractor performing work under this Agreement knowingly employs or contracts with an illegal alien Contractor shall 1 Notify such subcontractor and the City within three days that Contractor has actual knowledge that the subcontractor is employing or contracting with an illegal alien and 2 Terminate the subcontract with the subcontractor if within three days of receiving the notice required pursuant to this section the subcontractor does not cease employing or contracting with the illegal alien except that SA 09/01/06 11 6 Please describe the search requests included in your fraud screenings The fraud screenings are to verify and validate that the individuals name on the service application matches the Social Security Number (SSN) If these do not match in most cases it will alert us to other false statements and could result in the customer being requested to come in to show a picture I D and drivers license if these are not available then a deposit request may be in order 7 Please clarify the type of credit report you want Is this for employees, contractors, volunteers or Utilities customers? There are different credit reports for employment purposes vs customers Utilities does not need credit reports For HR see answer for question 9 8 Please expand on the product you want for Risk Management This is to be used by Utilities as a "Risk ID" source to identify customers applying for service with multiple names and invalid or non -matching Social Security numbers Goal is to minimize the risk of fraud and verify the identity of the customer with whom Utilities intends to do business 9 Please clarify the services you want for Public Records related to financial history Are you looking for Bankruptcies, Liens and Judgments? City may be interested in bankruptcies leans or judgments or normal credit reports for a very few special cases (high level finance positions) 10 Clarify on the product requested Driving Record, lifetime for criminal history and DUI / DWAI charges and convictions, including out of state" Are you referring to results from a Driving Record, Criminal Record (that pertain to Driving offenses), or both? The Federal Motor Carrier Safety Regulation 391 23 requires the current plus three years MVR as stated below (a)(1) An inquiry into the driver's driving record during the preceding 3 years to the appropriate agency of every State in which the driver held a motor vehicle operators license or permit during those 3 years Most states are including life time DUI history Referring to results from Driving Record 11 Section I, Background, clarify what you mean by Fraud Screenings" See Answer for question 6 12 In Section I, Background, clarify how many City of Fort Collins users will need access to our applications for pre employment, volunteer screening, and utilities screening • Utilities has 18 that will be using the system • HR does not anticipate anyone needing access See answer for question 16 Contractor shall not terminate the contract with the subcontractor if during such three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien F Contractor shall comply with any reasonable request by the Colorado Department of Labor and Employment (the Department ) made in the course of an investigation that the Department undertakes or is undertaking pursuant to the authority established in Subsection 8-17 5 102 (5) C R S G If Contractor violates any provision of this Agreement pertaining to the duties imposed by Subsection 8-17 5-102 C R S the City may terminate this Agreement If this Agreement is so terminated Contractor shall be liable for actual and consequential damages to the City arising out of Contractors violation of Subsection 8-17 5-102 C R S H The City will notify the Office of the Secretary of State if Contractor violates this provision of this Agreement and the City terminates the Agreement for such breach SA 09/01/06 12 ATTEST City Clerk APPROVED AS TO FORM Assistant City Attorney CITY OF FORT COLLINS COLORADO a municipal corporation By James B O Neill II CPPO FNIGP Director of Purchasing and Risk Management Date By PRINT NAME CORPORATE PRESIDENT OR VICE PRESIDENT Date ATTEST (Corporate Seal) CORPORATE SECRETARY SA 09/01/06 13 EXHIBIT INSURANCE REQUIREMENTS 1 The Service Provider will provide from insurance companies acceptable to the City the insurance coverage designated hereinafter and pay all costs Before commencing work under this bid the Service Provider shall furnish the City with certificates of insurance showing the type amount class of operations covered effective dates and date of expiration of policies and containing substantially the following statement The insurance evidenced by this Certificate will not be cancelled or materially altered except after ten (10) days written notice has been received by the City of Fort Collins " In case of the breach of any provision of the Insurance Requirements the City at its option may take out and maintain at the expense of the Service Provider such insurance as the City may deem proper and may deduct the cost of such insurance from any monies which may be due or become due the Service Provider under this Agreement The City its officers agents and employees shall be named as additional insureds on the Service Provider's general liability and automobile liability insurance policies for any claims arising out of work performed under this Agreement 2 Insurance coverages shall be as follows A Workers Compensation & Employers Liability The Service Provider shall maintain during the life of this Agreement for all of the Service Provider's employees engaged in work performed under this agreement Workers Compensation insurance with statutory limits as required by Colorado law 2 Employer's Liability insurance with limits of $100 000 per accident $500 000 disease aggregate and $100 000 disease each employee B Commercial General & Vehicle Liability The Service Provider shall maintain during the life of this Agreement such commercial general liability and automobile liability insurance as will provide coverage for damage claims of personal injury including accidental death as well as for claims for property damage which may arise directly or indirectly from the performance of work under this Agreement Coverage for property damage shall be on a broad form basis The amount of insurance for each coverage Commercial General and Vehicle shall not be less than $500 000 combined single limits for bodily injury and property damage In the event any work is performed by a subcontractor the Service Provider shall be responsible for any liability directly or indirectly arising out of the work performed under this Agreement by a subcontractor which liability is not covered by the subcontractors insurance SA 09/01 /06 14 EXHIBIT CONFIDENTIALITY IN CONNECTION WITH SERVICES provided to the City of Fort Collins (the City) pursuant to this Agreement (the Agreement ) the Contractor hereby acknowledges that it has been informed that the City has established policies and procedures with regard to the handling of confidential information and other sensitive materials In consideration of access to certain information data and material (hereinafter individually and collectively regardless of nature referred to as information ) that are the property of and/or relate to the City or its employees customers or suppliers which access is related to the performance of services that the Contractor has agreed to perform the Contractor hereby acknowledges and agrees as follows That information that has or will come into its possession or knowledge in connection with the performance of services for the City may be confidential and/or proprietary The Contractor agrees to treat as confidential (a) all information that is owned by the City or that relates to the business of the City or that is used by the City in carrying on business and (b) all information that is proprietary to a third party (including but not limited to customers and suppliers of the City) The Contractor shall not disclose any such information to any person not having a legitimate need -to -know for purposes authorized by the City Further the Contractor shall not use such information to obtain any economic or other benefit for itself or any third party except as specifically authorized by the City The foregoing to the contrary notwithstanding the Contractor understands that it shall have no obligation under this Agreement with respect to information and material that (a) becomes generally known to the public by publication or some means other than a breach of duty of this Agreement or (b) is required by law regulation or court order to be disclosed provided that the request for such disclosure is proper and the disclosure does not exceed that which is required In the event of any disclosure under (b) above the Contractor shall furnish a copy of this Agreement to anyone to whom it is required to make such disclosure and shall promptly advise the City in writing of each such disclosure In the event that the Contractor ceases to perform services for the City or the City so requests for any reason the Contractor shall promptly return to the City any and all information described hereinabove including all copies notes and/or summaries (handwritten or mechanically produced) thereof in its possession or control or as to which it otherwise has access The Contractor understands and agrees that the City s remedies at law for a breach of the Contractors obligations under this Confidentiality Agreement may be inadequate and that the City shall in the event of any such breach be entitled to seek equitable relief (including without limitation preliminary and permanent injunctive relief and specific performance) in addition to all other remedies provided hereunder or available at law SA 09/01/06 15 13 In Section III, Scope of Services, Item 1, Explain what is contained in your specific FCRA background check form - can you provide a sample? See attached FCRA form sample 14 Section III, Scope of Services, Item 2g, Explain how you would like the risk management scanning performed Will this be a one-time scan, or more like a monitoring scan that will be performed at a set interval - yearly, every six months, etc 9 Are you looking for scoring? See answer for question 23 for risk management system Utilities is not in need of scoring nor the customer's financial history HR is not in need of scoring 15 Section III, Scope of Services, Item 2g, explain what types of information you seek for public records relating to a customers' financial history Is this referring to prior history before becoming one of your utilities customers? What will this information be used for? Utilities is only trying to verify and validate the customers name and Social Security number to know they match and the person we are signing up for service (because it is done over the phone) is in fact who they claim to be Utilities expects to process about10 000 requests each year due to the volume of the student population coming and going at Colorado State University Once staff is trained on how to retrieve the information there should be no need for Utilities future consultations 16 Section III, Scope of Services, Item 5, Explain what you will require as "handling of State specific forms -will this include entering information into the forms, storing the forms, etc 1 Can you provide a sample of the State form? It is HR s request that provider enter FCRA forms that will be faxed to you and provider will notify someone at the City of the results Therefore HR does not anticipate anyone needing access In order to release information several states require that their state forms be completed by the candidate in addition to the FCRA form e g IOWA see sample attached HR is requesting that the provider have these forms available and work with the employees who will be forwarding complete forms to provider for input and results to ensure that the proper forms are filled out and submitted 17 Section III, Scope of Services, Items 6 and 7, Detail what the initial consultations will involve, how frequently these consultations are held, and by what methods (phone, email, etc ) the consultations are held Initial consultations for HR typically happen on the phone and are the result of a background check that has come back with an issue e g assault The provider would contact them to determine if they have any documentation to support that the information/result is false Notices of adverse information and adverse action would need to be sent (mail or email) to the candidate It is difficult to determine the frequency in some weeks none and in others maybe 2 Also if SSN s do not match the person they need to provide proof that the SSN is theirs • Once staff is trained on how to retrieve the information there should be no need for Utilities future consultations 18 How many are in customer service and how many in a collections/credit role? Utilities has 18 that will be using the system 12 Customer Service Representatives and 6 Credit/Collection personnel 19 What sort of special reporting capabilities is the City looking for? • Nothing at this time for Utilities • HR would like to have firm tell us (for requested timeframes) how many checks they have performed and how many were criminal hits that needed to be resolve • Firm should identify in their proposal any special report capabilities 20 The City s current pricing is done a la carte Would you be interested in package pricing or is it preferable to select services from a menu as needed? City prefers to select services from a menu as needed HR and Utilities will need separate menus 21 Does the Utilities department require FICO scores for its applicants? City is not in need of scoring nor the customers financial history Utilities goal is only trying to verify and validate the customers name and social security number 22 What is the nature of the public records relating to financial history that the City is looking for? Utilities does not need customers financial history HR may be interested in bankruptcies liens or judgments or normal credit reports for a very few special cases used in the hiring of (high level finance positions) 23 What sort of risk management system do you current have in place? • Currently use Kroll s RiskID which scans for inconsistencies in a person s history to help identify potential fraudulent or misrepresentation of information • Also currently use Kroll s SociallD that performs both a SSN verification and validation Please contact David M Carey CPPB C P M Buyer at (970) 416 2191 with any questions regarding this addendum RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT ENCLOSED WITH THE BID/QUOTE STATING THAT THIS ADDENDUM HAS BEEN RECEIVED y **MANAGER/SUPERVISOR/DESIGNATE MUST COMPLETE THIS SECTION ** 4� Dept Contact Classified— Unclassified Mgmt Contractual Hourly— Volunteer Report to run SSN/Criminal_ DMV Not at time of hire_ Other Provided Summary of Rights under the Fair Credit Reporting Act Phone Date Reference # DISCLOSURE TO EMPLOYMENT/VOLUNTEER APPLICANT REGARDING PROCUREMENT OF A CONSUMER REPORT (including a criminal history report) In connection with your application for employment/volunteer status the City of Fort Collins may procure a consumer report/cruninal history on you as part of the process of considering your candidacy as an employee/volunteer Additionally Sections 382 413 391 23 & 391 2!) of the Pederal Motor Carrier Safety Regulations may require a report for certain positions The investigation conducted in conjunction with the report may include an investigation of your personal employment/volunteer history education financial and credit records public records concerning your driving record civil and criminal court records county state and federal tax hens notices of default and bankruptcies and other records as may be appropriate In the event that information from the report is utilized in whole or in part in making an adverse decision with regard to your potential employment/volunteer status before making the adverse decision the City will attempt to provide you with a copy of the consumer report/criminal history and a description in writing of your rights under the federal Fair Credit Reporting Act The Fair Credit Reporting Act gives you specific rights in dealing with consumer reporting agencies A copy of A SUMMARY OF YOUR RIGHTS UNDER THE FAIR CREDIT REPORTING ACT is attached to this document By your signature below you hereby authorize us to obtain a consumer report and/or an investigative report about you in order to consider you for employment/volunteer status This authorization is valid and effective for your entire employment/volunteer relationship with the City and the City may procure multiple reports during the course of your employment/volunteer status based on this authorization The City s Personnel Policies and Procedures Section 3 2 7 Background Checks for Volunteer Positions of Trust requires a background investigation to be done not less than once each year for volunteers in such positions Applicant's Name (please print clearly) Applicant's Address City/State/Zip Signature Other Names Used in the Last Seven (7) years Date of Birth Social Security# * Parent Signature (if applicant is under 18 years of age) Previous Out -of -State Address(es) in the Past Seven (7) years Address Address City County State Zip Code City County State Zip Code Please list any additional addresses on the back of this page ****Grve this disclosure with a copy of A Summary of Rights Under the Fair Credit Reporting Act to applicant Retain a copy of the release for your files For HR Use Only Provided Bureau Results to Date Okay to Hire Initials Comments *Providing your social security number is mandatory and essential in order to conduct a background check for employment/volunteer purposes '�ohcitation of vour number tot this purpose is permitted by state and tederal law rev 3/27/07 STATE OF IOWA NON -LAW ENFORCEMENT RECORD CHECK REQUEST FORMA TO Iowa Division of Criminal investiptlon Bureau of Identification, V Floor 215 E 7h Street Des Momes,1A 50319 (515) 281-4776 (Sin) 725-6080 (fax) Type or Print Legpbly) ACCOUNT NummxR 7267 FROM Kroll _ 1900 Church Street, Ste 300 Nashville, TN 37203 phone#; Fax 4 Last Name First Name (wulmaQy) (mxndoary) Middle Name oveommeaded) Date of Birth Sex Social Security Number (eub"WY) (mxada*ry) (reeammceded) (DCI Use Only) RESULTS As of a Name and date of both check revealed CCH record attached No CCH record found DCI morals I hereby give pe n-Aston ibr the above requesting oimal to conduct an Iowa criminal history record check with the Division of Crawnal Investigatzon Any informsboo maintained by the DCI maybe released as allowed I>y law Siianature Date Form No. 595-1489 (4/07) ADDENDUM No 1 P1064 Background Screening Services SPECIFICATIONS AND CONTRACT DOCUMENTS Description of RFP P1064 Background Screening Services OPENING DATE 3 00 P M (Our Clock) June 15 2007 To all prospective bidders under the specifications and contract documents described above the following changes are hereby made CHANGE OPENING DATE CHANGED TO 3 00 P M (Our Clock) June 22 2007 Addendum 2 which will include questions submitted to date and the City s responses is anticipated to be posted on Thursday June 14 2007 RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT ENCLOSED WITH THE BID/QUOTE STATING THAT THIS ADDENDUM HAS BEEN RECEIVED 215 North Mason Street 2 a Floor • P O Box 580 Fort Collins CO 80522-0580 (970) 221-6775 • Fax (970) 221 6707 www &ROV Corn iiii dd� 3 tit t€� n 7t4§i}6 REQUEST FOR PROPOSAL P1064 Background Screening Services The City of Fort Collins is requesting proposals from qualified firms to provide Background Screening Services for prospective employees contractors or volunteers and Utilities customers Written proposals five (5) copies will be received at the City of Fort Collins Purchasing Division 215 North Mason St 2nd Floor Fort Collins Colorado 80521 Proposals will be received before 3 00 p m (our clock) on June 15 2007 Reference P1064 If delivered they are to be sent to 215 North Mason Street 2nd Floor Fort Collins Colorado 80521 If mailed the address is P O Box 580 Fort Collins 80522 0580 Questions concerning the scope of the project should be directed to either Project Manager Cathy Blakeman Human Resources if related to prospective employees contractor or volunteers (970) 221-6824 email cblakemanafcgov com Dan Shreve Utilities Customer Service if related to prospective Utilities customers (970) 221-6797 email dshrevea-fcgov com Questions regarding proposals submittal or process should be directed to David Carey CPPB Buyer (970) 416-2191 email dcarevafcgov com A copy of the Proposal may be obtained as follows Download the Proposal/Bid from the BuySpeed Webpage https //secure2 fcgov com/bso/login isp Come by Purchasing at 215 North Mason St 2nd floor Fort Collins and request a copy of the Bid Sales Prohibited/Conflict of Interest No officer employee or member of City Council shall have a financial interest in the sale to the City of any real or personal property equipment material supplies or services where such officer or employee exercises directly or indirectly any decision -making authority concerning such sale or any supervisory authority over the services to be rendered This rule also applies to subcontracts with the City Soliciting or accepting any gift gratuity favor entertainment kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited Collusive or sham proposals Any proposal deemed to be collusive or a sham proposal will be rejected and reported to authorities as such Your authorized signature of this proposal assures that such proposal is genuine and is not a collusive or sham proposal The City of Fort Collins reserves the right to reject any and all proposals and to waive any irregularities or informalities Sincerely James B O Neill II CPPO FNIGP Director of Purchasing & Risk Management 215 North Mason Street 2nd Floor P 0 Box 580 Fort Collins CO 80522 0580 (970) 221 6775 Fax (970) 221 6707 www fctov com