HomeMy WebLinkAboutRESPONSE - RFP - P1102 VANGO MINI VAN PURCHASEedersen...i.
® TOYOTA • ® c==; C 1 O m * VOLVO
4455 South College Ave. Fort Collins, CO 80525 (970) 223-3100 Denver (303) 534-2613 Greeley (970) 392-1000
January 30, 2008
Dear Mr. Hume:
Thank you for the opportunity to once again participate in the bid process to provide
Toyota Sienna vans to the North Front Range Metropolitan Planning Organization. We
at Pedersen Toyota Scion anticipate that these vehicles will continue to meet all of your
needs and provide your agency with outstanding reliability and the highest level of safety
for all riders.
The enclosed Bid Package #P1102 should provide all the required information as
specified. If you have any questions regarding this bid package, please feel free to
contact meat 223-3100. I look forward to a continued relationship with the MPO.
Respectfully submitted,
Ron Lewis
Sales/Fleet Consultant
CERTIFICATION OF COMPLIANCE WITH FEDERAL MOTOR VEHICLE SAFETY STANDARDS
The bidder hereby certifies that the vehicle complies with relevant Federal Motor Vehicle Safety
Standards issued by the National Traffic Safety Administration.
Pedersen Toyota Scion
NAME OF INDIVIDUAL, PARTNER, OR CORPORATION
4455 So. College Ave. Ft. Collins, Cc 80525
ADDRESS, CITY, STATE
AUTHORIZED REPKESENTATIVE SIGNATURE
General Manager January 30, 2008
TITLE DATE
PRE -AWARD CERTIFICATES
As required by Title 49 of the CFR, Part 663 — Subpart B, Pedersen Toyota Scion (the
Vendor) is satisfied that the vehicles to be purchased, 5 Toyota Sienna LE vans (number
and description of vehicles) from Toyota Motor Corp. (the manufacturer), meet the
requirements of Section 165(b)(3) of the Surface Transportation Assistance Act of 1982, as amended.
The grantee or its appointed analyst (the analyst — not the manufacturer or its agent) has reviewed
documentation provided by the manufacturer, which lists:
(1) The propose component and subcomponent parts of the buses identified by manufacturer, country
or origin, and costs; and
(2) The proposed location of the final assembly point for the buses, including a description of the
activities that will take place at the final assembly point and the cost of final assembly -
PRE -AWARD PURCHASER'S REQUIREMENTS CERTIFICATION
As required by Title 49 of the CFR, Part 663 — Subpart B Pedersen Toyota Scion (the
Vendor) certifies that the vehicles to be purchased 5 Toyota S enna LF vanG
(number and description of vehicles) from Toyota Motor torn (the manufacturer), are
the same product described in the grantees' solicitation specification and that the proposed
manufacturer is a responsible manufacturer with the capability to produce a vehicle that meets the
specifications.
PRE -AWARD FMVSS COMPLIANCE CERTIFICATION
As required by Title 49 of the CFR, Part 663 — Subpart D, pp �p G,n T r cci� (the
Vendor) certifies that it received, at the pre -award stage, a copy of-10-yota mnfor Corp 's (the
manufacturer) self -certification information stating that the vehicles, 5 ,m_•� LE
nano (number and description of vehicles), will comply with the relevant Federal
Motor Vehicle Safety Standards issued by the National Highway Traffic Safety Administration in Title
49 of the Code of Federal Regulations, Part 571,
Vendor: Pedersen Toyota Scion
Address: 4455 So. College Ave. Ft. Collins, Co. 80525
Signature: ' --
Title: General Manager
FEDERAL AND STATE REQUIRED CERTIFICATIONS
All certifications must be completed and signed by the contractor (vendor) in order for the bid
to be responsive. A responsive bid includes not only certification signatures for Buv America.
met.
BUY AMERICA CERTIFICATION
Pursuant to Section 165 of the Surface Transportation Assistance Act of 1982, as amended by
Section 337 of the Surface Transportation and Uniform Relocation Assistance Act of 1987, FTA
regulations at 49 CFR, Part 661, and guidance issued by FTA, all bidders shall submit the following
certificate with their bid or proposal. Failure to submit this certificate will automatically disqualify the
bidder from consideration of a Contract award for this Project. An exemption from the "Buy America"
requirements may be sought by the MPO if grounds for an exemption exist.
CERTIFICATE OF COMPLIANCE WITH SECTION 165(a)
The bidder hereby certifies that it will comply with the requirements of Section 165(a) of the Surface
Transportation Assistance Act of 1982 and the applicable regulations in 49 CFR, Part 661.
DATED: January 30, 2008
COMPANY: Pedersen Toyota on
SIGNATURE: ���!{/�✓i� �^
TITLE: General Manager
CERTIFICATION OF RESTRICTIONS ON LOBBYING
I, Mark Pedersen , General Manager hereby certify on
(Name) (Title)
behalf of Pedersen Toyota Scion that:
(Firm)
(1) No Federal appropriated funds have been paid or will be paid, or on behalf of the undersigned, to
any person for influencing or attempting to influence an officer or employee of any agency, a Member
of Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with the awarding of any Federal contract, the making of any Federal grant, the making of
any Federal loan, the entering into of any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement,
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person
for influencing or attempting to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with this Federal contract, grant, loan or cooperative agreement, the undersigned shall
complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with
its instructions.
This certification is a material representation of fact upon which reliance is placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for making or
entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to
file the required certification shall be subject to a civil penalty or not less than $10,000 and not more
than $100,OOOfor each sucb-faipre.
30, 2008
General Manager
(Title)
Pedersen Toyota Scion
(Firm)
CERTIFICATION OF PRIMARY CONTRACTOR REGARDING DEBARMENT, SUSPENSION, AND
OTHER RESPONSIBILITY MATTERS
The Primary Contractor, Pedersen Toyota Scion , certifies to the best of its knowledge and
belief, that it and its principals:
1. Are not presently debarred, suspended, proposed for DEBARMENT, declared ineligible, or
voluntarily excluded from covered transactions by any Federal department or agency;
2. Have not within a three (3) year period preceding this proposal been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection with
obtaining, attempting to obtain, or performing a public (Federal, State or Local) transaction or contract
under a public transaction; violation of Federal or State antitrust statutes or commission of
embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements,
or receiving stolen property;
3. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity
(Federal, State, or Local) with commission of any of the offense enumerated in paragraph (2) of this
certification; and
4. Have not within a three (3) year period preceding this application/proposal had one (1) or more
public transactions (Federal, State or Local) terminated for cause or default.
If the above named Primary Contractor is unable to certify to any of the statements in this
certification, the Primary Contractor shall attach an explanation to this certification.
The Primary Contractor, Pedersen Toyota Scion certifies or affirms the truthfulness and
accuracy of the contents of the statements submitted on or with this certification and understands that
the provision of 31 U.S.C. etibrl'38 1 et seq. are applicable thereto.
ignature and of Authorized Official
The undersigned chief legal counsel for the hereby certifies that
the has authority under State and local law to comply with the subject
assurances and that the certification above has been legally made.
Signature of Applicant's Attorney
Date
INELIGIBLE BIDDERS
hereby certifies that it is / is not (underscore one)
included on the U.S. Comptroller General's Consolidated List of Persons or Firms Currently Debarred
or Violations of Various Public Contracts Incorporating Labor Standards Provisions.
BY:
AUTHORIZED OFFICIAL SIGNATURE
P1102 VanGo Mini -Van Purchase
1.0 SCOPE
1.1 This specification establishes the minimum requirements for the purchase of:
7-passenger mini -vans — up to Five (5)
1.2 Should the manufacturer's current published data or specifications exceed bid specifications, they shall be
considered minimum and furnished.
2.0 CLARIFICATION of specifications
2.1 Clarification regarding these specifications shall be obtained from the Director of Purchasing and Risk
Management prior to the time and date of the Proposal Opening.
Any specification changes will be made by a written addendum issued by the Director.
2.2 For questions concerning the bidding process and bid specifications contact: Jim Hume, Buyer, Phone:
970-221-6776, Fax: 970-221-6707
3.0 DELIVERY
3.1 Delivery of equipment shall be made to:
City of Fort Collins Fleet Shop
835 Wood Street
Fort Collins, CO
Prior to delivering units to Fleet Shop, dealer's representative must stop by the Front Range MPO office
and have delivery documents signed by an authorized MPO employee.
North Front Range MPO
419 South Canyon, Suite 300
Fort Collins, CO 80521
The following employees are authorized to sign delivery documents:
- Kay Wood, Crystal Hedburg, and Anne Blair
Dealer should call 970-221-6859 in advance to assure the presence of authorized personnel.
3.2 The word "delivery", as used in this specification, encompasses delivery of the actual equipment, as
specified, complete with all necessary papers such as Manufacturer's Statement of Origin, application for
title, invoice, warranty, shop, operator's and technical manuals, parts books, etc., as applicable.
3.3 All equipment must be completely washed and serviced in accordance with standard new equipment
"make ready", and the manufacturers specifications and be ready for delivery in drive away condition. A
forty-five (45) day permit is to be included.
3.4 All units to be new and of the manufacturer's latest model in production at the time of delivery, complete
with all standard equipment and options specified herein, unless otherwise agreed upon in writing. Time
is of the essence. The MPO shall be kept advised of any anticipated delay in delivery. In the event the
awarded firm, hereinafter referred to as the Vendor, fails to properly perform delivery as specified above,
within the specified time limit set forth by the Vendor in his proposal, the MPO shall sustain damages in
an amount difficult to ascertain. Accordingly, after due allowance for any time extensions which are
agreed by the MPO to be due to conditions beyond the Vendor's control, the Vendor shall be liable to the
MPO, in the amount of Twenty-five ($25) dollars as liquidated damages, and not as a penalty, for each
and.every calendar day that delivery is delayed. Additionally, no payment shall be made by the MPO for
any delivery of specified equipment until all aspects of the contract have been fulfilled, unless pre-
arranged and approved by the MPO.
4.0 WARRANTY
4.1 The manufacturer shall unconditionally warrant the entire vehicle and all component parts, but not
accessory equipment, for a warranty period of specified usage that is currently being offered in open trade
for that vehicle at the time of delivery. Additionally, the Vendor shall furnish the MPO a fully priced
copy (parts and labor) of any warranty or commercial cost repair order which originates in his repair
facility, subsequent to delivery, during or after the warranty period. No charge for service calls, travel
time, travel expenses, mileage, or per diem will be allowed by the MPO in connection with the
performance of any warranty repairs.
5.0 SPECIFICATIONS
5.1 Equipment bid on this proposal must meet or exceed the following minimum requirements. Any
exceptions must be noted and listed on a separate sheet.
General: The following specifications describe an 7-passenger mini -van.
2008 mini -van, equipped as follows:
• 7-passenger seating: two front bucket seats, second row - seating for three adults, third row - seating
for two adults.
• V-6 engine with automatic overdrive transmission
• Van must be upgraded as needed to include the following:
o Cruise control
o Tilt wheel
o Power windows and locks
o Cloth seat trim
o Power adjustable driver's seat
o Power heated outside mirrors
o Power sliding passenger door on curbside
o Sliding passenger door on street side
o Stability control, traction control, and ABS brakes
o Side curtain air bags
o Automatic door locks
o Front and rear heat and air conditioning
o AM/FM/CD radio
o Steel wheels with wheel covers
o Privacy glass in side, rear quarter and rear door glass
o Keyless remote entry
o Rear window defroster and rear wiper
o Vinyl floor mats
b White exterior
o Medium gray or charcoal interior
6.0 EVALUATION OF PROPOSED MINI -VANS AND CONTRACT AWARD
The primary purpose of the mini -vans to be purchased under this bid is to transport adult van pool customers on
long commutes. Experience has shown that seven paying passengers are needed to provide adequate cash flow
to offset vehicle capital purchase and operating costs. Since VanGo customers pay for; the organization's
services, they have avoice in vehicle choices by participating in evaluations.
For die purposes of this RFP, the Toyota Sienna van, when equipped with two font bucket seats, three second -
row seats, and standard third -row seat, has been evaluated and shown to provide excellent comfort for seven
adults on all VanGo commuter routes.
Any other van proposed under this RFP must meet the same criteria, evaluated as follows:
1. Acceptable seating arrangement for seven adults.
2. Acceptable seating comfort over long commutes, typically Fort Collins to Denver and return.
3. Provide acceptable power and responsiveness for safe operation when fully loaded.
4. Provide acceptable stopping ability when fully loaded.
5. Provide acceptable handling characteristics in a variety of weather and road conditions.
6. Have an acceptable reliability rating and service history.
Vendors proposing anything other than a Toyota Sienna van must be prepared to provide a vehicle for test and
evaluation purposes. North Front Range MPO and City of Fort Collins Fleet personnel will evaluate proposed
vehicles. VanGo customers will evaluate such vehicles after operating them on regular commutes.
General evaluation format:
1. Acceptable
2. Unacceptable, with a reason given.
Successful vendor must enter into an agreement (sample attached as Exhibit A) with the MPO within thirty days
after notification of award.
7.0 FREIGHT TERMS
FOB destination, freight prepaid. All freight charges must be included in bid pricing.
8.0 PRICE PROPOSAL
Pricing for vans to be purchased:
Qty.
I Description:
Each
Total
5
2008 mini -vans equipped as specified
S24,037.00
$120,185. 00
Attach specification sheets and other information listing the standard and optional equipment for the proposed
vans. " Important — Sign the attached Federal and State certifications and submit them with your
proposal. Buy America and.FWSS forms must be accompanied by documents from the vehicle
manufacturer showing that the vehicle meets Buy America and FMVSS requirements.
9.0 FEDERAL TERMS AND CONDITIONS
FEDERALLY REQUIRED CLAUSES
The vehicles included in this proposal are to be partially financed with the assistance of grants from the Federal
government under the Federal Transit Act, as amended. The contractor(s) will be required to comply with all
applicable regulation, terms and conditions prescribed by grant's Master Agreements between the United States
Department of Transportation Federal Transit Administration and the Colorado Department of Transportation.
Reference to those terms and conditions are outlined below. These clauses will be formalized and included in
the contract/price agreement with the contractor for the service described in the bid specifications.
BUY AMERICA REQUIREMENTS
49 U.S.C.53230)
49 CFR Part 661
Buy America — The contractor agrees to comply with 49 U.S.C. 53230) and CFR Part 661, which
provide that Federal funds may not be obligated unless steel, iron, and manufactured products used
in FTA-funded projects are produced in the United States, unless a waiver has been granted by FTA
or the product is subject to a general waiver. General waivers are listed in 49 CFR 661.7, and include
final assembly in the United States for 15 passenger vans and 15 passenger wagons produced by
Chrysler Corporation, microcomputer equipment, software, and small purchases (currently less than
$100,000) made with capital, operating or planning funds. Separate requirements for rolling stock are
set out at 53230)(2)D and 49 CFR 661.11. Rolling stock not subject to a general waiver must be
manufactured in the United States and have a 60 percent domestic content.
A bidder or offeror must submit to the FTA recipient the appropriate Buy America certification (below)
with all bids on FTA-funded contracts, except those subject to a general waiver. Bids or offers that
are not accompanied by a completed Buy America certification must be rejected a non -responsive.
This requirement does not apply to lower tier subcontractors.
VENDOR SERVICE AND PARTS SUPPORT DATA
Location of Nearest Technical Service Representative and Warranty to the MPO in the State of Colorado
Name: Steve
Mrazik
Street Address:
4455 So. College Ave.
_
City, State, Zip:
Ft. Collins, Co.
80525
Telephone: 970-223-3100 Fax:
Email
The Vendor will describe technical services readily available fi-om above representative.
Location of Nearest Parts Distribution Center to North Front Range MPO in Colorado
Name: Paul Bendele Street Address: Same as above
City, State, Zip:
Telephone:
Email:
Fax
The Vendor shall describe the extent of parts available at said center.
10.0 PROPOSING FIRM'S STATEMENT
I have read and fully understand all the conditions, specifications, and special instructions set forth above. I
hereby agree to comply with all said conditions, special instructions, and specifications as stated or implied.
For questions concerning this REP, contact Jim Hume, Buyer, 970-221-6776.
Sigrurture:
��
Title:
General Manager
Company:
Pedersen Toyota Scion
Date:
January 30, 2008
Name:
Mark Pedersen
Street:
4455 So. College Ave
Phone#:
970-223-3100
City:
Ft. Collins,
F`xff:
970-223-5200
State/Zip:
Email:
Co. 80525
rlewis@pedersentoyota.com
Inventory Detail
Page 1 of 2
18186
DCV920
Model Number: 5338A
,Model Description:
Year .............
Interior Color ...
Exterior Color ...
Body ............:
Number of Cyl ....
Allocation Number:
Engine Number ....
Vessel Number ....
Vessel Name ......
VEHICLE INQUIRY REPORT
SERIAL # :8S155830
LE FWD 8 PASS
2008
FC41 FC41
0056 NATWH
LE FWD 8 PASSENGER
6
121
D203509
701
TMMI PRINCETON
VIN .............:
Ignition Key.....: 57292
Factory Installed Accessories: FE QF RL
Port Installed Accessories ...
Vehicle Base Model ....................:
Total Accessories .....................:
MECHANICAL & PERFORMANCE
3.5L DOHC V6 w/VVT-i
5 Speed Automatic Transmission w/ECT-i
Power Rack & Pinion Steering
Power Front & Rear Disc Brakes
16" Steel Wheels w/P215/65R16 Tires
Full Wheel Covers,Temporary Spare Tire
SAFETY
Star Safety System: Includes Enhanced
Vehicle Stability Control w/ Traction
Control,Anti-Lock Brake System w/
Electronic Brake Force Distribution
and Brake Assist
Advanced Airbags w/Occupant Sensor
Ft Seat Side Airbags&Curtain Shield
Airbags in All 3 Rows
3 Point Seatbelts in All Locations
Side Impact Door Beams
Child Protector Sliding Door Locks
Child Seat Top Tether & Lower Anchors
Tire Pressure Warning Indicator
Engine Immobilizer
EXTERIOR
Full Color -Keyed Exterior
Black Heated Power Mirrors ,
Roof Rack/Privacy Glass
COMFORT & CONVENIENCE
LE Cloth interior:6 Way Adj Drivers
Seat w/Adjustable Lumbar & 4 Way Adj
Front Passengers Seats
2nd Row 35/30/35 w/Frt&Cntr Mid St.
60/40 Split & Stow 3rd Row Seat
Category ..........:
Current Dealer .....
Wholesale Dealer ...
Previous Dealer ....
Invoice Date ......:
Ship Date .........:
Retail Date .......:
Date of First Use ..
TRAC ..............:
Damage............:
PDI ...............:
Fleet .............:
Port PDS Complete ..
Retail
$ 26015.00
$ 495.00
DATE: 01/30/08
TIME: 14:29
Check Code: 1
G
150-05030
05030
00150
01/13/08
01/13/08
NO
NO DAMAGE
YES
NON -FLEET
NO
http://dealer.toyota.comlVehicleSystemINew/VehicleInventoryNehicleInventoryDetail.as... 1 /30/2008
Inventory Detail Page 2 of 2
Optitron Instrument Cluster
Front/Rear AC & Heater
Deluxe AM/FM/6 Disc CD w/6 Speakers
Drvr " s Wndw w/Auto Up/Down/Pwr Wndws
in 1st & 2nd Rows/Pwr Rr Quarter Wndws
10 Cup & 4 Bottle Holders
Flding Tray Table/Illum Van Mirrors
Cruise Cntrl/Keyless Entry
Tilt & Telescopic Steering Wheel w/
Audio Controls
Retail Total
Vehicle Base Model ..........................:$ 26015.00 $ 26015.00
50 State Emissions .........................
LE EVP Package #2: Power Driver & .......... 425.00
Passenger Sliding Door, Rear Door ..........
Electronic Locking System, Trip Computer ...
w/Homelink and 8-Way Power Driver Seat .....
Daytime Running Lights & Windshield Wiper .. 70.00
De-icer Grid ...............................
--------- ---------
Total Accessories $ 495.00 $ 495.00
Destination Charge $ 685.00
TDA.........................................:
Gasoline ....................................:
DealerHoldback .............................:
Whsl. Financial Reserve .....................:
Total .......................................: $ 27195.00
Residual Value ...: 24 36- 48 60
--------------------- ------
STD 16,379 14,818 12,402 10,061
LOW 15,339 12,922 10,581
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STATE OF COLORADO LICENSE CERTIFICATION
Mark Pedersen , representing the Vendor, swear that the Vendor is
licensed to sell vehicles in the State of Colorado under license # 0655
Vendor: Pedersen Toyota Scion
Address: 4455 So. College Ave. Ft. Collins, Co. 80525
Signature:
Title: General
Manufacturer: Tovnta motor corn
Address: 9676 S. Maroon Cit. Englewood, Co. 80112
Signature: -IL
Title:
Notary Public:
Commission Expiration) _ I I- I -- D 1 O