HomeMy WebLinkAboutBID - 33080 6096 ASBESTOS ABATEMENT AT RIVERSONG SCHOOLCITY OF FORT COLLINS
INVITATION TO BID
6096 Asbestos Abatement at the River Song School
BID OPENING: 3:00 P.M. (our clock), March 13, 2008
The City of Fort Collins' is requesting bids for the asbestos abatement, at the River Song School at
906 East Stuart Street. This is similar in size to a residential house and work is primarily removal of
insulation in the attic by utilizing a HEPA equipped "vac loader" or "vacuum truck".
Sealed bids will be received and publicly opened at the office of the Director of Purchasing and Risk
Management, PO Box 580, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80522, at the
time and date noted on the bid proposal and/or contract documents. If delivered, they are to be
sent to 215 North Mason Street, 2nd Floor, Fort Collins, Colorado 80524. If mailed, the address is
P.O. Box 580, Fort Collins, 80522-0580.
Bids must be received at the Purchasing Office prior to 3:00 p.m. (our clock), March 13, 2008.
A pre -bid meeting will be held March 11 at 4:00 p.m. at the site, located at 906 East Stuart
Street Fort Collins, CO.
Questions concerning the scope of the bid should be directed to Project Manager Steve Strickland
(970) 221-6536.
Questions regarding bid submittal or process should be directed to John D. Stephen, CPPO, CPPB,
Senior Buyer (970) 221-6777.
A copy of the Bid may be obtained as follows:
Download the Bid from the Purchasing Webpage, Current Bids page, at:
https //secure2.fcgov.com/bso/lo in.'s .
Come by Purchasing at 215 North Mason St., 2nd floor, Fort Collins, and request a
copy of the Bid.
Special Instructions
All bids must be properly signed by an authorized representative of the company with the legal
capacity to bind the company to the agreement. Bids maybe withdrawn up to the date and hour set
for closing. Once bids have been accepted by the City and closing has occurred, failure to enter
into contract or honor the purchase order will be cause for removal of supplier's name from the City
of Fort Collins' bidders list for a period of twelve months from the date of the opening. The City may
also pursue any remedies available at law or in equity. Bid prices must be held firm for a period of
forty-five (45) days after bid openings.
Rev 10/20/07
knowingly employed or contracted with an illegal alien.
f. Contractor shall comply with any reasonable request by the Colorado Department of
Labor and Employment (the "Department") made in the course of an investigation that the
Department undertakes or is undertaking pursuant to the authority established in
Subsection 8-17.5-102 (5), C.R.S.
g. If Contractor violates any provision of this Agreement pertaining to the duties
imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this Agreement. If this
Agreement is so terminated, Contractor shall be liable for actual and consequential
damages to the City arising out of Contractor's violation of Subsection 8-17.5-102, C.R.S.
h. The City will notify the Office of the Secretary of State if Contractor violates this
provision of this Agreement and the City terminates the Agreement for such breach.
20. Special Provisions. [Optional] Special provisions or conditions relating to the
services to be performed pursuantto this Agreement are setforth in Exhibit , consisting
of ( ) page[s], attached hereto and incorporated herein by this reference.
10
rev 09/01/06
CITY OF FORT COLLINS, COLORADO
a municipal corporation
James B. O'Neill II, CPPO, FNIGP
Director of Purchasing and Risk Management
Date:
[Insert Corporation's name] or
[Insert Partnership name] or
[Insert individual's name]
Doing business as _[insert name of business]
PRINT NAME
CORPORATE PRESIDENT OR VICE PRESIDENT
Date:
ATTEST: (Corporate Seal)
CORPORATE
11
SECRETARY
rev 09/01/06
INSURANCE REQUIREMENTS
1. The Service Provider will provide, from insurance companies acceptable to the City,
the insurance coverage designated hereinafter and pay all costs. Before commencing work
under this bid, the Service Provider shall furnish the City with certificates of insurance
showing the type, amount, class of operations covered, effective dates and date of
expiration of policies, and containing substantially the following statement:
"The insurance evidenced by this Certificate will not be cancelled or materially altered,
except after ten (10) days written notice has been received by the City of Fort Collins."
In case of the breach of any provision of the Insurance Requirements, the City, at its option,
may take out and maintain, at the expense of the Service Provider, such insurance as the
City may deem proper and may deduct the cost of such insurance from any monies which
may be due or become due the Service Provider under this Agreement. The City, its
officers, agents and employees shall be named as additional insureds on the Service
Provider's general liability and automobile liability insurance policies for any claims arising
out of work performed under this Agreement.
2. Insurance coverages shall be as follows:
A. Workers' Compensation & Employer's Liability. The Service Provider shall
maintain during the life of this Agreement for all of the Service Provider's employees
engaged in work performed under this agreement:
1. Workers' Compensation insurance with statutory limits as required by
Colorado law.
2. Employer's Liability insurance with limits of $100,000 per accident,
$500,000 disease aggregate, and $100,000 disease each employee.
B. Commercial General & Vehicle Liability. The Service Provider shall maintain
during the life of this Agreement such commercial general liability and automobile
liability insurance as will provide coverage for damage claims of personal injury,
including accidental death, as well as for claims for property damage, which may
arise directly or indirectly from the performance of work under this Agreement.
Coverage for property damage shall be on a "broad form" basis. The amount of
insurance for each coverage, Commercial General and Vehicle, shall not be less
than $500,000 combined single limits for bodily injury and property damage.
In the event any work is performed by a subcontractor, the Service Provider shall be
responsible for any liability directly or indirectly arising out of the work performed under this
Agreement by a subcontractor, which liability is not covered by the subcontractor's
insurance.
Asbestos Abatement
Work Plan
City of Fort Collins
River on Schooi
906 East Stuart Street
Fort Collins, Colorado
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ASBESTOS ABATEMENT WORK PLAN
CITY OF FORT COLLINS
RIVER SONG SCHOOL
906 EAST STUART STREET
FORT COLLINS, COLORADO
March 6, 2008
Prepared for: Mr. Steve Strickland
City of Fort Collins
Operations Services Department
117 North Mason Street
P.O. Box 580
Fort Collins, Colorado 80522-0580
Prepared by:
Reviewed by:
Michael P. Castell
Environmental Scientist
Certified Asbestos Inspector/Management Planner,
Designer, Air Monitoring Specialist
AIt
Troy C. Sanders, PG, CHMM
Branch Manager
Certified Asbestos Inspector/Management Planner
Submitted by
WALSH ENVIRONMENTAL SCIENTISTS AND ENGINEERS, LLC
2629 Redwing Road, Suite 280
Fort Collins, Colorado 80526
Phone (970) 223-5655
Fax (970) 223-8577
www.wa1511env.c01)1
WAI'Sl1 Project Number: 7338-010
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TABLE OF CONTENTS
IINTRODUCTION.............................................................................................................................................. I
2 SCOPE OF WORK............................................................................................................................................1
2.1 MKIT'RIALS CON"I'AINING TRACE AMOUNTS OF ASBESTOS "1'O Bi-, RI MOVED..............................................1
2.2 WORK PROCEDURES....................................................................................................................................2
2.2.1 INSPECTIONS BY OWNER/OWNERS REPRESEN'FATIVE.................................................................................2
2.2.2 MAXIMuMALLOWAELFASBES'tosLEVEL(MAAI,)..................................................................................4
3 SPECIAL
4 SUBMITTALS
4.1 PLAN OPAcI'tON.........................................................................................................................................6
4.2 'TECHNICAL SUBMr1"PALS............................................................................................................................6
5 SCIIEDULE........................................................................................................................................................7
6 PROJECT COORDINATION..........................................................................................................................7
7 INSURANCE......................................................................................................................................................7
8 QUALIFICATIONS AND LIMITATIONS....................................................................................................8
LIST OF TABLES
TABLE 1. ACM AND MATERIALS CONTAINING TRACE AMOUNTS OF ASBESTOS TO BE REMOVED RIVER SONG
SCHOOL.....................................................................................................................................................1
LIST OF APPENDICES
APPENDIX A FIGURE
Figure 1 Area of Removal — Attic Space
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ACRONYM/ABBREVIATION LIST
The following acronyms and abbreviations have been used in this Work Plan for the City of Fort
Collins River Song School project located at 906 East Stuart Street, in Fort Collins, Colorado:
ACM
Asbestos -Containing Material
CDPHE
Colorado Department of Public Health and Environment
CFR
Code of Federal Regulations
DOT
United States Department of Transportation
flee
Fibers per cubic centimeter
Fra3
Fibers per cubic meter
HEPA
High Efficiency Particulate Air
HVAC
Heating, ventilating, and air conditioning
MARL
Maximum Allowable Asbestos Level
NAM
Negative Air Machine
NIOSH
National Institute for Occupational Safety and Health
Owner
City of Fort Collins
PCM
Phase Contrast Microscopy
SF
Square Feet
Site
River Song School, 906 East Stuart Street, Fort Collins, Colorado
s/mm2
Structures per square millimeter
TEM
Transmission Electron Microscopy
US
United States
USEPA
U.S. Environmental Protection Agency
WALSH
Walsh Environmental Scientists and Engineers, LLC
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ASBESTOS ABATEMENT WORK PLAN
CITY OF FORT COLLINS
RIVER SONG SCHOOL
906 EAST STUART STREET
FORT COLLINS, COLORADO
INTRODUCTION
Walsh Environmental Scientists and Engineers, LLC (WALSH) collected samples of the loose
fill vermiculite insulation on March 3, 2008 at the City of Fort Collins (Owner) River Song
School (the Site) located at 906 East Stuart Street, Fort Collins, Colorado. This material was
found to contain trace amounts of asbestos. The vermiculite insulation is present in several
locations of the attic of the first floor of the building. It is assumed that this material is located
or was previously located throughout the attic of the first floor of the building. The intent of this
phase of the project is to remove the material along with all the other insulations from the Site
prior to renovation of the heating, ventilating, and air conditioning (HVAC) system.
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The work specified herein shall be the removal of the loose fill vermiculite insulation along with
all the other insulation at the Site by competent persons trained, knowledgeable, and qualified in
the techniques of asbestos abatement. This includes the handling and disposal of asbestos
contaminated materials and the subsequent cleaning of contaminated areas. The abatement
contractor (Contractor) must comply with all applicable federal, state, and local laws and
regulations, and be capable of performing the work specified in this Work Plan. In addition, the
Contractor is responsible to obtain all necessary permits and make all required notifications.
2.1 Materials Containing Trace Amounts of Asbestos to be Removed
The following table lists the locations, materials, percentage, and type of asbestos, as well as the
approximate quantities of materials containing trace amounts of asbestos to be removed.
TABLE 1. Materials Containing Trace Amounts of Asbestos to be Removed
River Song School
906 East Stuart Street, Fort Collins, Colorado
Material
Material*
Material Type
Friability
Percentage
and Type of
Approximate
Description
Location
Asbestos
Quantity
131_101—Tan
Attic
Miscellaneous
Friable
<0.25%
1,500SF
vermiculite
tremolite and
actinolite
SF = Square Feel
Please see the figures included in Appendix A for approximate locations of materials containing trace amounts of asbestos
The quantities identified above are approximate and are for estimating purposes only
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2.2 Work Procedures
Due to the high potential of fiber release during removal of the vermiculite insulation, this material
is being treated as a fiable asbestos -containing material (ACM). Full containment controls are
required for the removal of the material. The following procedures must be adhered to at a
minimum, but all work is to be performed (as if the material was a friable ACM) according to
Colorado Department of Public Health and Environment (CDPHE) - Regulation No. 8, The Control
of Hazardous Air Pollutants, Part B, The Control of Asbestos, 5 CCR 1001-10, Part B, effective
January 30, 2008 (Regulation 8) and all other applicable laws and regulations:
Install critical barriers.
• Place and start a sufficient number of high efficiency particulate air (HEPA) equipped
negative air machines (NAMs) to ventilate the work area. NAM exhaust must be
discharged to the outside of the buildings at all times.
• Establish a negative pressure differential of at least -0.030 inches of water between the
work area and all surrounding areas.
• Put in place a fully operational decontamination unit contiguous with the work area.
• Put in place a waste/equipment load out contiguous with the work area.
• The containment must stand for a minimum of two hours with -0.030 inches of water
negative pressure prior to the pre -abatement inspection being performed.
• After passing a pre -abatement visual inspection, by the Owner/Owners representative,
gross removal and final cleaning can commence.
The staging area for equipment and personnel will be at the closest entrance to the work area or an
area determined by the Owner. Security for any equipment and/or vehicles left on -site is the
responsibility of the Contractor. The Owner will not be responsible for theft or vandalism of
Contractor's equipment that is left on -site.
2.2.1 Inspections by Owner/Owners Representative
Project inspection requirements are summarized below.
When required by Owner/Owners representative, the Contractor shall take down or uncover
portions of the finished work. If the work thus exposed is satisfactory to Owner/Owners
representative, the cost of exposing and restoring the same shall be at the expense of Owner.
Alternatively, if in the opinion of Owner/Owners representative, the work is unsatisfactory,
all cost and expenses of exposing, removing, re -testing, replacing, and restoring shall be
borne by the Contractor.
Any omission or failure on the part of Owner/Owners representative to disapprove or
reject any inferior or defective work or material shall not be construed to be an
acceptance of any such work or materials. The Contractor shall remove at its own
expense any defective work or material rejected by Owner/Owners representative and
shall rebuild or replace the same without extra charge to Owner/Owners representative.
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All applicable costs for re -testing an area for clearance proposes shall be performed at the
Contractor's expense.
All inspections shall take place during specified work hours. If inspections occur
outside/past specified project hours, the Contractor shall bear all costs incurred by
Owner/Owners representative.
• Where the Owner/Owners representative has an on -site representative, the Contractor
shall give the Owner/Owners representative two hours advance notice of an impending
inspection. Where the Owner/Owners representative does not have an on -site
representative present, then a twenty-four hour advance notice of impending inspection is
required. Contractor shall request in writing required Owner/Owners representative
inspections including the time and date of the requested inspection.
• If the visual inspection detects items to be corrected the area will be termed "failed" and
will need to have corrective action taken by the Contractor.
The Contractor must allow for a two hour notice period before the re -inspection of the
failed area may begin (this requirement may be waived by Owner/Owners
representative). Items of work requiring inspection sign -off by Owner/Owners
representative include:
- Pre -Abatement Inspection Removal of the materials shall not take place until
Owner/Owners representative has inspected area preparation work and given
approval.
- Final Visual Inspection The area shall not be locked down until Owner/Owners
representative has inspected and given approval of the final cleaning and area
decontamination. The containment must be completely dry, during the inspection
with no water droplets remaining or saturation on polyethylene sheeting or other
surfaces in the containment.
The inspections are listed in the applicable above paragraphs. A punch list of items to be
corrected resulting from the "failed" inspection, will be prepared jointly by the Contractor
and Owner/Owners representative prior to final acceptance of the project by the
Owner/Owners representative. Inspections shall in no way be construed as final or partial
acceptance by Owner/Owners representative. Any failure or omission of the
Owner/Owners representative to notify the Contractor of defective work shall not excuse
Contractor for liability for such defective work.
It will be necessary that the Contractor successfully confine fiber release to the
designated work area and within the containment. Owner/Owners representative
obligations are solely to the Owner. In meeting such obligations Owner/Owners
representative may increase the burdens and expense of the Contractor, his sub-
contractors or employees, or the surety of them. Nothing in the performance of
Owner/Owners representative services in connection with this project implies the
undertaking for the benefit of, or which may be enforced by, the Contractor, his sub-
7338-010 River Sony work Mall (for 10).aoc 3
Submission of a bid is deemed as acceptance of all terms, conditions and specifications contained
in the City's specifications initially provided to the bidder. Any proposed modification must be
accepted in writing by the City prior to award of the bid.
Only bids properly received by the Purchasing Office will be accepted. All bids should be clearly
identified by the bid number and bid name contained in the bid proposal.
No proposal will be accepted from, or any purchase order awarded, to any person, firm or
corporation in default on any obligation to the City.
Bids must be furnished exclusive of any federal excise tax, wherever applicable.
Bidders must be properly licensed and secure necessary permits wherever applicable.
Bidders not responding to this bid will be removed from our automated vendor listing for the subject
commodities.
The City may elect where applicable, to award bids on an individual item/group basis or on a total
bid basis, whichever is most beneficial to the City. The City reserves the right to accept or reject
any and all bids, and to waive any irregularities or informalities.
Sales prohibited/conflict of interest: no officer, employee, or member of City Council, shall have a
financial interest in the sale to the City of any real or personal property, equipment, material,
supplies or services where such officer or employee exercises directly or indirectly any decision -
making authority concerning such sale or any supervisory authority over the services to be
rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift,
gratuity, favor, entertainment, kickback or any items of monetary value from any person who has or
is seeking to do business with the City of Fort Collins is prohibited.
Freight terms: unless otherwise noted, all freight is F.O.B. Destination, Freight Prepaid. All freight
charges must be included in prices submitted on proposal.
Discounts: any discounts allowed for prompt payment, etc., must be reflected in bid figures and not
entered as separate pricing on the proposal form.
Purchasing restrictions: your authorized signature of this bid assures your firm's compliance with
the City's purchasing restrictions. A copy of the resolutions is available for review in the Purchasing
Office or the City Clerk's Office. Request Resolution 91-121 for cement restrictions.
Collusive or sham bids: any bid deemed to be collusive or a sham bid will be rejected and reported
to authorities as such. Your authorized signature of this bid assures that such bid is genuine and is
not a collusive or sham bid.
Bid results: for information regarding results for individual bids send a self-addressed, self -stamped
envelope and a bid tally will be mailed to you. Bid results will be posted in our office 7 days after
the bid opening.
James B. O'Neill II, CPPO, FNIGP
Director of Purchasing and Risk Management
where renewal is a way of life
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Environmental Scientists and Engineers, LLC
contractors, or employees, or the surety of any of them. It is not the function of
Owner/Owners representative to specify all of the means by which the Contractor will
attain the intended results, nor to state all of the environmental conditions that must be
present for the safety of workers who are employed to achieve the intended results, or for
the safety of others during construction. The Contractor shall establish means and
environmental conditions that meet all applicable laws and regulations.
The Contractor is required to remove all specified materials containing trace amounts of
asbestos. Any debris or contaminated materials, missed, not accessed or abated
thoroughly, and later discovered by the Owner/Owners representative, will be corrected
by the Contractor at no cost to the Owner/Owners representative.
The Owner/Owners representative will perform final visual inspection for the work area
and Work Area Clearance sampling for the work area.. Final air clearance samples will
utilize phase contrast microscopy (PCM) as the analytical technique. All clearance air
monitoring will be conducted according to specifications outlined in Regulation 8. Samples
exceeding 0.010 fibers per cubic centimeter (Vec) will be deemed to have failed, and must
be re -cleaned and re -tested. Contractor may, on the approval of the Owner/Owners
representative, have the work area re -sampled and analyzed by transmission electron
microscopy (TEM) if it will not interfere with the project schedule. Cost for TEM
analysis will be the responsibility of the Contractor.
The Contractor may be charged for any re -inspections and/or re -sampling of the work
areas at the discretion of the Owner.
2.2.2 Maximum Allowable Asbestos Level (MAAL)
Outside Work Area: If any air sample taken outside of th
Maximum Allowable Asbestos Level
e
— Air monitoring shall be conducted during normal occupancy and samples shall
not be collected in an aggressive manner.
Where PCM is used as the method of analysis the standard is 0.010 Fee of air
which is equivalent to 10,000 fibers per cubic meter of air (Urn 3). The
National Institute for Occupational Safety and Health (NIOSH) 7400 Method
shall be used to analyze samples. The number of samples to be taken shall be
determined by the air monitoring specialist. Where TEM is used as the
method of analysis, the standard is 70 structures per square millimeter
(s/mm'). TEM analysis shall be conducted pursuant to the protocol in 40
Code of Federal Regulations (CFR) Part 763, Appendix A to Subpart E.
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- All air monitoring samples collected for MAAL and clearance purposes shall
be performed by the Owners representative who is independent of the general
abatement contractor to avoid possible conflict of interest.
In the event that airborne fiber levels outside a work area exceed the MAAL when
analyzed by PCM (and verified by TEM), the Contractor shall comply with CDPHE
requirements for Major Asbestos Spills (Regulation 8 Section IILT.1). If the high
reading was the result of a failure of work area isolation measures initiate the
following actions:
- Immediately erect critical barriers to isolate the affected area from the balance
of the building and establish a negative pressure differential. Erect critical
barriers at the next existing structural isolation of the involved space (e.g.
ceiling, floor, and wall).
- Decontaminate the affected area.
- Require that respiratory protection be worn in affected area until area is
cleared for re -occupancy.
- Leave critical barriers in place until completion of work and insure that the
operation of the pressure differential system in the area results in a flow of air
from the balance of the building into the affected area.
- If the exit from the clean room of the personnel decontamination unit enters
the affected area, establish a decontamination facility consisting of a shower
room and change room at entry point to affected area.
- After certification of visual inspection in the area, final clearance air samples
will be taken within the area.
In the event that areas beyond the work area become contaminated with asbestos, or
asbestos -containing dust/debris, and/or visible emissions from the work area, the
Contractor shall be responsible for all costs associated with cleaning and subsequent
testing (visual inspection, air sampling, and bulls analysis) of these areas.
If the high reading was the result of other causes, Contractor shall initiate corrective
action as required by the Owner/Owners representative.
Effect on Contract Sum: Complete corrective work with no change in the contract sum if high
airborne fiber counts were caused by Contractors activities. The contract sum and schedule will
be adjusted for additional work caused by high airborne fiber counts beyond the Contractors
control. Contractor is responsible for all costs associated with TEM verification where PCM
samples exceed 0.010 Fee, and any subsequent cleaning and additional sampling costs regardless
of TEM sample results.
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Environmental Scientists and Engineers, LLC
3 Special Considerations
The vermiculite insulation is covered by blown in mineral wool and fiberglass ball insulation in
most of the work area. These materials are to be removed in conjunction with the vermiculite
insulation after the containment is constructed.
All gross removal of the vermiculite insulation and mineral wool insulation must be
accomplished utilizing a HEPA equipped "vac loader" or "vacuum truck." Bagging the
vermiculite by hand is strictly prohibited.
Electricity (115 volt) is available at the Site. The Contractor is responsible for all costs related to
providing any rework wiring required. Any rework wiring required must be performed by a
qualified and licensed electrician.
Temporary heat will be provided by the Owner.
All existing HVAC ducting is to be reused by the renovation contractor after the abatement is
complete. Any ducting damaged during the removal must repaired/replaced by the Contractor.
4 Submittals
The following sections detail the required submittals for the project.
4.1 Plan of Action
Prior to the start of work, the Contractor shall prepare a brief plan of the procedures proposed for
use in complying with the requirements of this work plan and all applicable regulations. Include
in the plan the sequencing of asbestos work (containments and work areas), methods to be used
to assure the safety of building occupants and visitors to the Site, disposal plan including staging
and waste load -out procedures, and location of approved disposal facility. Expand upon the
method of removal to prohibit visible emissions. The Contractor is solely responsible for
construction means, methods, techniques and sequences, and procedures with respect to
complying with all applicable regulations.
4.2 Technical Submittals
The Contractor shall submit all teelmical documentation as specified in this section using the list
and schedule provided below.
(Minimum two days prior)
General Abatement Certificate
Disposal Facility Information
Personnel Certifications
Plan of Action
Project Schedule and Sequencing
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Daily Field Logs
Daily Entry/Exit Sign -in Sheets
24-hour Manometer Chart
Personal Air Monitoring Results
(Two weeks after)
Disposal Manifests
Owners Final Inspection
Change Orders
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Environmental Scientists and Engineers, LLC
5 SCHEDULE
The anticipated start date of the project is March 15, 2008. This project shall be completed
within five working days from the notice to proceed. If the Contractor neglects to complete the
contract in the time specified, the Owner shall be entitled to liquidated damages including, but
not limited to, the cost of the air monitoring consultant being onsite to monitor conditions at the
Site and including any cost incurred for the delay of work being performed by additional
contractors plus $800 until project completion is attained. These amounts will be deducted from
the Contractor's payment at the conclusion of the project
Project hours will be 7:00 A.M. to 7:00 P.M., however operation of the "vac -loader" or "vacuum
truck" will only be allowed between 8:00 A.M. and 5:00 P.M. If any work is to be completed
outside of these specified work hours, it must be approved in writing prior to being initiated. In
addition, the Contractor shall bear any costs incurred by Owner/Owners representative required to
staff the project which are outside of the specified work hours.
6 PROJECT COORDINATION
The Contractors estimate should allow provisions for coordination, which shall include informal
meetings with Owner/Owners representative such as the following:
Inspect areas in which work will be performed, prior to commencement of work. Prepare
a listing of damage to structure, surfaces, and equipment or of surrounding properties,
which could be misconstrued as damage resulting from the work. Obtain digital
photographs or video of existing conditions as necessary to document conditions. Submit
to Owner for recording purposes prior to starting work.
Attend informal conference to be convened by the Owner prior to start of any work. The
conference will be scheduled before start of work, at a time convenient to the Owner, but
no later than the day of the start of the project. Meet at the Site, or as otherwise directed.
Authorized Owner/Owners representatives will be in attendance. An authorized
representative of the Contractor and its project supervisor and other concerned parties
shall attend the conference. All participants at the conference shall be familiar with the
projects scope and authorized to conclude matters relating to the work.
Before requesting final inspection for certification of final acceptance and final payment,
a project punch list must be completed and accepted by Owner. The punch list shall state
that each item has been completed or otherwise resolved for acceptance and shall be
endorsed and dated by the Owner/Owners representative.
7 INSURANCE
The Contractors estimate shall include provisions for Comprehensive General Public Liability and
Property Damage Insurance, Worker's Compensation Insurance, and Comprehensive Automobile
Liability and Property Damage Insurance to be specified in the Owners general condition contract
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documents, at his/her own expense, during the life of this contract. This insurance shall include a
provision preventing cancellation without ninety days prior notice by certified mail and shall state
whether the coverage is 'claims made" or 'occurrence made." The Contractor shall obtain
"occurrence made" insurance and must not contain any pollution exclusion provisions. A
completed Certificate of Insurance shall be filed with the owner within ten days after the date of the
notice of award, said Certificate to specifically state the inclusion of the coverage and provisions set
forth in the contract.
8 QUALIFICATIONS AND LIMITATIONS
WALSH prepared this Work Plan in a manner consistent with current professional practices. It is
possible that additional reports or investigations could alter the conclusions of this document.
Procedures are prepared for use by the Contractor, but do not limit the Contractor from
performing its work according to any regulations not included in this document.
This Work Plan is intended for use only by the client or its designees. Any future use of this report
by anyone other than the client or its designees will require written authorization by WALSH.
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APPENDIX A
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LEGEND:
ATTIC SPACE
- AREA OF REMOVAL
_
' y1. CITY OF FORT COLLINS
v:RN,
Eft SONG SC
-��a- - GABLE LOUVERS
COLLINS,COLO_-STUART
FORT OLLI. COLORADO
- ATTIC ACCESS HATCH
Job:
7338-010IDote: 03/08
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City of Fort Collins
Bid 6096
ASBESTOS ABATEMENT AT THE RIVER SONG SCHOOL
BID OPENING: MARCH 13, 2008, 3:OOp.m., (our clock)
WE HEREBY ENTER OUR BID FOR THE CITY OF FORT COLLINS'
REQUIREMENTS FOR ASBESTOS ABATEMENT AT THE RIVER SONG SCHOOL
PER THE BID INVITATION AND ANY REFERENCED SPECIFICATIONS AND
DRAWINGS:
The City of Fort Collins' is requesting bids for the asbestos abatement, at the River Song
School, 906 E Stuart, Fort Collins, CO. This is similar in size to a residential house and
work is primarily removal of insulation in the attic by utilizing a HEPA equipped "vac loader"
or "vacuum truck". Asbestos abatement materials must be removed in accordance with
applicable Federal, State and local requirements, and Asbestos Abatement Work Plan.
Project must be completed by March 19, 2008 or as approved by the Project Manager.
Contractor can start on the project March 15, 2008 and work the weekend. Contractor must
enter into the attached Service Agreement and name the City of Fort Collins as an
additional insured per Exhibit "B".
A pre -bid meeting will be held March 11, 2008 at 4:00 p.m. at the site.
If questions on these specifications, please call Steve Strickland, Project Manager at 970-
221-6536,
Purchasing questions should be referred to John Stephen, CPPO, CPPB, Senior Buyer at
970-221-6777 or e-mail jsten_hen a_fcgov.cgm.
BID SCHEDULE
Ourfirm will remove asbestos abatement by competent persons trained, knowledgeable and
qualified in the techniques of ACM removal, surface preparation, waste disposal and OSHA
asbestos compliance. The Contractor must comply with all applicable federal, state, and
local regulations and be capable of performing the work specified in the specifications.
Lump Sum
3M
Are you a Corporation, Partnership, DBA, LLC, or PC
SIGNATURE
ADDRESS_
PHONE/FAX
E-MAIL ADD',
SERVICES AGREEMENT
THIS AGREEMENT made and entered into the day and year set forth below by and
between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter
referred to as the "City" and hereinafter referred to as "Service Provider".
WITNESSETH:
In consideration of the mutual covenants and obligations herein expressed, it is agreed by
and between the parties hereto as follows:
1. Scope of Services. The Service Provider agrees to provide services in accordance
with the scope of services attached hereto as Exhibit "A", consisting of ( )
page[s], and incorporated herein by this reference.
2. The Work Schedule. [Optional] The services to be performed pursuant to this
Agreement shall be performed in accordance with the Work Schedule attached hereto as Exhibit
"B", consisting of ( ) page[s],], and incorporated herein by this reference.
3. Time of Commencement and Completion of Services The services to be performed
pursuant to this Agreement shall be initiated within ( ) days following
execution of this Agreement. Services shall be completed no later than . Time is of the
essence. Any extensions of the time limit set forth above must be agreed upon in a writing signed
by the parties.
4. Contract Period. [Option 1] This Agreement shall commence upon the date of
execution shown on the signature page of this Agreement and shall continue in full force and effect
for one (1) year, unless sooner terminated as herein provided. In addition, at the option of the City,
the Agreement may be extended for an additional period of one (1) year at the rates provided with
written notice to the Professional mailed no later than ninety (90) days prior to contract end.
4. Contract Period. [Option 2] This Agreement shall commence
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4
200 , and shall continue in full force and effect until 200 , unless
sooner terminated as herein provided. In addition, at the option of the City, the Agreement maybe
extended for additional one year periods not to exceed ( ) additional one year
periods. Pricing changes shall be negotiated by and agreed to by both parties. The Denver -
Boulder CPI-U as published by the Colorado State Planning and Budget Office will be used as a
guide. Written notice of renewal shall be provided to the Service Provider and mailed no later than
ninety (90) days prior to contract end.
5. Delay. If either party is prevented in whole or in part from performing its obligations
by unforeseeable causes beyond its reasonable control and without its fault or negligence, then the
party so prevented shall be excused from whatever performance is prevented by such cause. To
the extent that the performance is actually prevented, the Service Provider must provide written
notice to the City of such condition within fifteen (15) days from the onset of such condition.
6. Early Termination by City/Notice. Notwithstanding the time periods contained herein,
the City may terminate this Agreement at any time without cause by providing written notice of
termination to the Service Provider. Such notice shall be delivered at least fifteen (15) days prior to
the termination date contained in said notice unless otherwise agreed in writing by the parties. All
notices provided under this Agreement shall be effective when mailed, postage prepaid and sent to
the following addresses:
City: Service Provider:
City of Fort Collins
Attn:
PO Box 580
Fort Collins, CO 80522
In the event of early termination by the City, the Service Provider shall be paid for services rendered
to the date of termination, subject only to the satisfactory performance of the Service Provider's
obligations under this Agreement. Such payment shall be the Service Provider's sole right and
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remedy for such termination.
7. Contract Sum. The City shall pay the Service provider for the performance of this
Contract, subject to additions and deletions provided herein, the sum of Dollars
($ ). [Option Cost Breakdown is attached Exhibit "C"]
8. City Representative. The City will designate, prior to commencement of the work, its
representative who shall make, within the scope of his or her authority, all necessary and proper
decisions with reference to the services provided under this agreement. All requests concerning
this agreement shall be directed to the City Representative.
9. Independent Service provider. The services to be performed by Service Providerare
those of an independent service provider and not of an employee of the City of Fort Collins. The
City shall not be responsible for withholding any portion of Service Provider's compensation
hereunder for the payment of FICA, Workmen's Compensation or other taxes or benefits or for any
other purpose.
10. Personal Services. It is understood that the City enters into the Agreement based on
the special abilities of the Service Provider and that this Agreement shall be considered as an
agreement for personal services. Accordingly, the Service Provider shall neither assign any
responsibilities nor delegate any duties arising under the Agreement without the prior written
consent of the City.
11. Acceptance Not Waiver. The City's approval or acceptance of, or payment for any
of the services shall not be construed to operate as a waiver of any rights or benefits provided to
the City under this Agreement or cause of action arising out of performance of this Agreement.
12. Warranty.
a. Service Provider warrants that all work performed hereunder shall be performed with
the highest degree of competence and care in accordance with accepted standards
for work of a similar nature.
b. All goods supplied to the City shall be of the grade and quality specified hereunder,
or, if not specified, of the most suitable grade and quality of their respective kinds for
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6
their intended use.
C. Service Provider warrants all goods, provided under this Agreement, except City -
furnished goods, against defects and nonconformances in grade for a period
beginning with the start of the work and ending twelve (12) months from and after
final acceptance under the Agreement, regardless whetherthe same were furnished
or performed by Service Provider or by any of its subcontractors of any tier. Upon
receipt of written notice from City of any such defect or nonconformances, the
affected good shall be replaced by Service Provider in a manner and at a time
acceptable to City.
13. Default. Each and every term and condition hereof shall be deemed to be a material
element of this Agreement. In the event either party should fail or refuse to perform according to
the terms of this agreement, such party may be declared in default thereof.
14. Remedies. In the event a party has been declared in default, such defaulting party
shall be allowed a period of ten (10) days within which to cure said default. In the event the default
remains uncorrected, the party declaring default may elect to (a) terminate the Agreement and seek
damages; (b) treat the Agreement as continuing and require specific performance; or (c) avail
himself of any other remedy at law or equity. If the non -defaulting party commences legal or
equitable actions against the defaulting party, the defaulting party shall be liable to the non -
defaulting party for the non -defaulting party's reasonable attorney fees and costs incurred because
of the default.
15. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire
agreement between the parties and shall be binding upon said parties, their officers, employees,
agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal
representatives, successors and assigns of said parties.
16. Indemnity/Insurance. a. The Service Provider agrees to indemnify and save
harmless the City, its officers, agents and employees against and from any and all actions, suits,
claims, demands or liability of any character whatsoever brought or asserted for injuries to or death
of any person or persons, or damages to property arising out of, result from or occurring in
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connection with the performance of any service hereunder.
b. The Service Provider shall take all necessary precautions in performing the work
hereunder to prevent injury to persons and property.
c. Without limiting any of the Service Provider's obligations hereunder, the Service Provider
shall provide and maintain insurance coverage naming the City as an additional insured under this
Agreement of the type and with the limits specified within Exhibit , consisting of
( ) pages[s], attached hereto and incorporated herein by this reference. The
Service Provider before commencing services hereunder, shall deliver to the City's Director of
Purchasing and Risk Management, P. O. Box 580, Fort Collins, Colorado 80522 one copy of a
certificate evidencing the insurance coverage required from an insurance company acceptable to
the City.
17. Entire Agreement. This Agreement, along with all Exhibits and other documents
incorporated herein, shall constitute the entire Agreement of the parties. Covenants or
representations not contained in this Agreement shall not be binding on the parties.
18. Law/Severability. The laws of the State of Colorado shall govern the construction
interpretation, execution and enforcement of this Agreement. In the event any provision of this
Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such
holding shall not invalidate or render unenforceable any other provision of this Agreement.
19. Prohibition Against Employing Illegal Aliens. This paragraph shall apply to all
Contractors whose performance of work under this Agreement does not involve the delivery of a
specific end product other than reports that are merely incidental to the performance of said work.
Pursuant to Section 8-17.5-101, C.R.S., et. seq., Contractor represents and agrees that:
a. As of the date of this Agreement:
1. Contractor does not knowingly employ or contract with an illegal alien; and
2. Contractor has participated or attempted to participate in the basic pilot
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employment verification program created in Public Law 208, 104th Congress, as
amended, and expanded in Public Law 156, 108th Congress, as amended,
administered by the United States Department of Homeland Security (the 'Basic
Pilot Program") in order to confirm the employment eligibility of all newly hired
employees.
b. Contractor shall not knowingly employ or contract with an illegal alien to perform
work under this Agreement or knowingly enter into a contract with a subcontractor that
knowingly employs or contracts with an illegal alien to perform work under this Agreement.
C. Contractor shall continue to apply to participate in the Basic Pilot Program and shall
in writing verify same every three (3) calendar months thereafter, until Contractor is
accepted or the public contract for services has been completed, whichever is earlier. The
requirements of this section shall not be required or effective if the Basic Pilot Program is
discontinued.
d. Contractor is prohibited from using Basic Pilot Program procedures to undertake
pre -employment screening of job applicants while this Agreement is being performed.
e. If Contractor obtains actual knowledge that a subcontractor performing work under
this Agreement knowingly employs or contracts with an illegal alien, Contractor shall:
1. Notify such subcontractor and the City within three days that Contractor has
actual knowledge that the subcontractor is employing or contracting with an illegal
alien; and
2. Terminate the subcontract with the subcontractor if within three days of
receiving the notice required pursuant to this section the subcontractor does not
cease employing or contracting with the illegal alien; except that Contractor shall not
terminate the contract with the subcontractor if during such three days the
subcontractor provides information to establish that the subcontractor has not
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