No preview available
HomeMy WebLinkAboutCORRESPONDENCE - RFP - P682 BENEFITS (2)ZOOZ S Z d33 May 16 2002 A nfl ltll \� INII 111 tilt! I(1H I11f.\NI Vincent Pascale City of Ft Collins Colorado 200 W Mountain Ave Ft Collins CO 80521 Dear Vince As The City of Fort Collins 1s a valued customer of Vision Service Plan (VSP) we hope the group has enjoyed a positive outcome with all aspects of our services We are pleased to offer the group another period of quality coverage The renewal will be in effect from January 1 2003 for a 24 month term VSP reviewed the group s program and developed rates based on the experience of the vision care program These rates are outlined in the enclosed renewal exhibit VSP considers many factors when determining rates including claim cost utilization claim frequency and trend VSP has offered a renewal rate moving the city closer to a standard VSP allowance as well as an alternative renewal that would leave the group with the current level of benefits The rates are provided on the proposed rate report enclosed with this letter As you will see we are comfortable with leaving our administrative fees the same for an additional 24 months Please review the renewal information and let me know if you have any questions I am available to meet with you to further discuss the enclosed material or provide additional information if necessary To renew the contract with Vision Service Plan please sign the bottom portion of this letter and return it to VSP We appreciate your business and value our relationship with The City of Fort Collins Cordially Tom Swartzbaugh CEBS Senior Account Executive RENEWAL NOTICE Please sign and return this letter or fax to (303) 892 7768 to acknowledge acceptance of the renewal VSP produces the Plan document upon receipt of the confirmation of renewal City ojFort Collins Group Number 12063997 Renewal Date —January 1 2003 Self Funded Renewal Rate $2 15 Renewal Option I Rate $2 15 Claim Cost $ 10 19 Renewal Option 11 Rate $2 15 Claim Cost $$9 74 (current program) Plan Acceptmg zew-e t— Q .-rT- (fuaw) T Prized Group Representative Slgnamre VISION SLRSICL PI AN I050 17TH SIRFeT SUITE 1885 DENVRR CO 80256 TFI 303 892 7C63 FAX 303 8)2 7768 800 225 3665 11SI1 OUR W611 SIFF 41 IX V %SP (.ONI 26 June 16 2000 Jerry Rueschhoff William M Mercer Inc 370 17" Street, Suite 4000 Denver CO 80202 Dear Jerry RWA As The City of Fort Collins is a valued customer of Vision Service Plan (VSP) we hope the group has enjoyed a positive outcome with all aspects of our services We are pleased to offer the group another period of quality coverage The renewal will be in effect from January 1 2001 for a 24 month term VSP reviewed the group s program and developed rates based on the experience of the vision care program These rates are outlined in the enclosed renewal exhibit VSP considers many factors when determining rates including claim cost utilization claim frequency and trend Currently VSP is moving to a standard allowance for all our existing groups Please review the rate report which provides renewal rates with standard benefits and rates with current plan design As you will see we are comfortable with leaving our fees the same for an additional 24 months and project about 8% trend in claim costs We offer the claim projection for budgeting for the City As requested by the group we have also provided voluntary composite risk rate for review Please review the renewal information with the group and let me know if you have any questions I am available to meet with you to further discuss the enclosed material or provide additional information if necessary To renew the contract with Vision Service Plan please have the appropriate representative sign the bottom portion of this letter and return it to VSP We appreciate your business and value our relationship with The City of Fort Collins Cordially Tom Swartzbaugh CEBS Senior Account Executive RENEWAL NOTICE Please sign and return this letter or fax to (303) 892 7768 to acknowledge acceptance of the renewal VSP produces the Plan document upon receipt of the confirmation of renewal City of Fort Collins Group Number 12063997 Renewal Date —January 1 2001 Self Funded Renewal Rate $2 00 Renewal Option I Rate $2 00 Risk Option II Composite Rate $16 8,9 Plan Accepting r4 2 Y�," cc Cheleyne Parsons Account Service Administrator VSVU razed Group Representative Signature Vincent Pascale City of Ft Collins VISION SERVICE PLAN Vision Service Plan is an Equal Opportunity and Affirmative Action Employer I050 17TH STREET SUITE 1885 DENVER CO 8o265 TEL 303 892 7663 800 225 3665 FAX 303 892 7768 VISIT OUR WEB SITF AT W VSP COM 26 Administrative Services rurcnasmg uivision -ity of Fort Collins November 2 2001 NOV 82001 Tom Swartzbaugh CEBS Sr Account Executive Vision Service Plan 1050 17th St STE 1885 Denver CO 80265 Pe Renewal VSD Rates 2002 Dear Mr Swartzbaugh The City of Fort Collins wishes to extend the agreement term for the above captioned program per the terms and conditions outlined in your October 3 2001 letter Stating the current administrative fee will remain at $2 15 The term will be extended for one (1) additional year January 1 2002 through December 31 2002 If the renewal is acceptable to your firm please sign this letter in the space provided and return it to the City of Fort Collins Purchasing Division P O Box 580 Fort Collins CO 85022 within the next fifteen days If this extension is not agreeable with your firm we ask that you send us a written notice stating that you do not wish to renew the contract and state the reason for non -renewal If you have any questions regarding this matter please contact Keith Ashby CPPO Buyer at 416- 2191 erely am s B O Neill II CPPO FNIGP it ctor of Purchasing and Risk Management cc Vincent Pascale Human Resources Phil Goldstein William M Mercer Inc Proposal #P-682 �.. j". Signature Date (Please indicate your desire to renew vision care for the City of Fort Collins by signing this letter and returning it to Purchasing Division within the next fifteen days ) NOV 0 2001 215 North Mason Street 2nd Floor • PO Box 580 Fort Collins CO 80522 0580 • (970) 221 6775 FAX (970) 221 6707 October 3, 2001 Vincent Pasacle, SPHR Benefits Administrator Citv of Fort Collins 200 W Mountain Ave Ft Collins, CO 80521 RE VSP Rates 2001-2003 for City of Ft Collins Dear Vince This letter is to confine the rates for the City of Ft Collins as you requested Please note that the renewal on January 1, 2001 was a guaranteed renewal rate for a 24-month period Therefore no changes in the plan benefits or administrative fees will occur until January 1 2003 The current administrative fee will remain at $2 15 If you have any questions please feel free to contact the Denver VSP sales office Regards, Tom Swartzbaugh, CEBS Sr Account Executive VISION SLRS11 E PI 4N 1050 17TH SIRIET SUFF 1885 DeNVFR CO 80,65 TLL 303 8927663 800 225 3665 Fvr ;03 8Jz 7�65 V ISII OL R W Fp )11 6 11 IX W W V )1 (0AI w 26 w Group Name Plan Number State of Delivery 0, COLORADO VISION SERVICES, INC 3333 Quahty Drive Rancho Cordova, California 95670 GROUP VISION CARE PLAN ADMINISTRATIVE SERVICES PROGRAM CITY OF FORT COLLINS COLORADO MUNICIPAL CORPORATION 12063997 COLORADO Effective Date JANUARY 1, 1999 Premium Due Date FIRST DAY OF MONTH Plan Term TWENTY-FOUR (24) MONTHS In consideration of the statements and agreements contained in the Group Application and in consideration of payment by the Group of the premiums as herem provided Colorado Vision Services Inc ("VSP") agrees to insure certain individuals under this Group Vision Care Plan ("Plan") for the benefits provided herem subject to the exceptions limitations and exclusions hereinafter set forth This Plan is delivered in and governed by the laws of the state of delivery and is subject to the terms and conditions recited on the subsequent pages hereof, which are a part of this Plan John T Alemus Executive Vice President -i- W PROPOSED RATES REPORT CITY OF FORT COLLINS Renewal Date January 1, 2003 24 month rate guarantee MEMBER DOCTOR BENEFITS CURRENT PROPOSED PROPOSED PLAN OPTION I OPTION II 12/12/24 12/12/24 12/12/24 Frame Allowance 3400 3900 3400 Elective Contact Lenses 10000 11000 10000 Exam Copayment 1500 1500 1500 Material Copayment 1500 1500 1500 NON-MEMBER DOCTOR REIMBURSEMENT SCHEDULE CURRENT PROPOSED PROPOSED PLAN RENEWAL OPTION I 12/12/24 12/12/24 12/12/24 Examination 3000 3500 3000 Single Vision Lenses 3000 3000 3000 Bifocal Lenses 4000 4000 4000 Trifocal Lenses 5000 5500 5000 Frame 3000 4500 3000 Elective Contact Lenses 8000 11000 8000 Necessary Contact Lenses 15000 21000 15000 CURRENT PROPOSED PROPOSED PLAN RENEWAL OPTION I Administrative Fee $2 15 $2 15 $2 15 Estimated Claim Cost $9 32 $10 19 $9 74 Prepared 5/16/02 Administrative Services Purchasing Division Fort Collins October 1 2002 Vision Service Plan Attn Tom Swartzbaugh CEBS Senior Account Executive 1050 17`h Street Ste 1885 Denver CO 80256 RE RFP Renewal Option II Dear Mr Swartzbaugh CEBS Enclosed please find your copy of the signed contract for the above -mentioned matter Sincerely am s B O Neill II CPPO ctor of Purchasing and Risk Management enc JBO/cp) cc Dept 61b North Mason Street 2nd Floor PO Box 580 Fort Collins CO 80522 0580 (970) 221 6775 FAX (970) 221 6707 May 16 2002 Vincent Pascale City of Ft Collins Colorado 200 W Mountain Ave Ft Collins CO 80521 Dear Vince HWN r+e90U1kCF5 As The City of Fort Collins is a valued customer of Vision Service Plan (VSP) we hope the group has enjoyed a positive outcome with all aspects of our services We are pleased to offer the group another period of quality coverage The renewal will be in effect from January 1 2003 for a 24 month term VSP reviewed the group s program and developed rates based on the experience of the vision care program These rates are outlined in the enclosed renewal exhibit VSP considers many factors when determining rates including claim cost utilization claim frequency and trend VSP has offered a renewal rate moving the city closer to a standard VSP allowance as well as an alternative renewal that would leave the group with the current level of benefits The rates are provided on the proposed rate report enclosed with this letter As you will see we are comfortable with leaving our administrative fees the same for an additional 24 months Please review the renewal information and let me know if you have any questions I am available to meet with you to further discuss the enclosed material or provide additional information if necessary To renew the contract with Vision Service Plan please sign the bottom portion of this letter and return it to VSP We appreciate your business and value our relationship with The City of Fort Collins Cordially Tom Swartzbaugh CEBS Senior Account Executive RENEWAL NOTICE Please sign and return this letter or fax to (303) 892 7768 to acknowledge acceptance of the renewal VSP produces the Plan document upon receipt of the confirmation of renewal City ofFort Collins Group Number 12063997 Renewal Date —January] 2003 Self Funded Renewal Rate $2 15 Renewal Option I Rate $2 15 Claim Cost $ 10 19 Renewal Option II Rate $2 15 Claim Cost $$9 74 (current program) Plan Accepting Authorized Group Representative Signature VISIONSIRVICI P1AN 1050 171 H 11 RIL r S1.191 1885 DiNVMR CO 80256 Ti I 303 892 7(63 Fiv 303 892 7768 800 225 3665 %ISII 0IRAH9l111 AT(V%% \,I (OM 26 PROPOSED RATES REPORT CITY OF FORT COLLINS Renewal Date January 1, 2003 24 month rate guarantee MEMBER DOCTOR BENEFITS CURRENT PROPOSED PROPOSED PLAN OPTION I OPTION II 12/12/24 12/12/24 12/12/24 Frame Allowance 3400 3900 3400 Elective Contact Lenses 10000 11000 10000 Exam Copayment 1500 1500 1500 Material Copayment 1500 1500 1500 NON-MEMBER DOCTOR REIMBURSEMENT SCHEDULE CURRENT PLAN 12/12/24 PROPOSED RENEWAL 12/12/24 PROPOSED OPTION I 12/12/24 Examination 3000 3500 3000 Single Vision Lenses 3000 3000 3000 Bifocal Lenses 4000 4000 4000 Trifocal Lenses 5000 5500 5000 Frame 3000 4500 3000 Elective Contact Lenses 8000 11000 8000 Necessary Contact Lenses 15000 21000 15000 CURRENT PROPOSED PROPOSED PLAN RENEWAL OPTION I Administrative Fee $2 15 $2 15 $2 15 Estimated Claim Cost $9 32 $10 19 $9 74 Prepared 5/16/02 FORT COLLINS COLORADO, CITY OF RENEWAL EXHIBIT 12063997 Self -funded VSP Program Average Claims Amount (ACA) Inflation (INF) Year i Year 2 Modifications to Benefit Allowances (MOD) Reserve Establishment for Incurred but not Reported Claims (RES) Retention (RET) Paid Frequency (PF) Current Revenue per Member (REV/MBR) ACA x (1+INF) + MOD x PF = Clm And $95 08 x 1 045 + $4 63 x 0 098 = $10 19 Service Profile / of Patients Seeing In Network Providers / of Patients Seeing Out -of Network Providers Service Percentages Eye Examination Only Receiving Materials Single Vision Lenses Bifocal Lenses Trifocal Lenses Elective Contact Lenses Frame Equals 100/ of claims with matenals dispensed Last Twelve Months ending Apr-02 97/ 3/ 29/ 71/ 34 / 28 h 2/ 36 / 47 /o Renewal Date Renewal Contract Term Number Covered $ 9508 30/ 15/ $4 63 OT 12 5°/ 9800 Claims per 1 000 employees $ 215 January 1 2003 24 Months 713 RET Admin Fee / REV/MBR = GUARANTEE (Clm Amt / 0 RET)) Chin Amt 0 125 $1 46 / $2 15 = 0 0 /. Modifications furren Rem Wholesale Frame $34 $89 Elective Contact Lenses $100 $110 Examination up to $30 $35 Single Vision Lenses up to $30 $30 Bifocal Lenses up to $40 $40 Tr9ocal Lenses up to $50 $55 Frame up to $30 $45 Elective Contact Lenses up to $80 $110 Vision Se vce Plan FORT COLLINS COLORADO, CITY OF RENEWAL ALTERNATIVE EXHIBIT )63997 Renewal Date Self funded VSP Program Renewal Contract Term Number Covered Average Claim Amount (ACA) $ 9508 Inflation (INF) Year 1 3 0% Year 2 1 5% Reserve Establishment for Incurred but not Reported Claims (RES) 0% Retention (RET) 13 5% Paid Frequency (PF) 9800 Claims per 1 000 employees Current Revenue per Member (REV/MBR) $ 215 January 1 2003 24 Months 713 I ACA x 1 + INF x PF $95 08 x 1 045 x 0 098 Renewal Formula = CIm Amt RET Admin Fee / REV/MBR = GUARANTEE (Clm Amt / (1 RET)) CIm Amt = $ 974 0 135 $ 152 / $ 215 = 0 0% Service Profile • of Patients Seeing In Network Providers 97% • of Patients Seeing Out of Network Providers 3% Service Percentages Eye Examination Only 29% Receiving Materials 71% Single Vision Lenses 34% Bifocal Lenses 28% Trifocal Lenses 2% Elective Contact Lenses 36% Frame 47% Equals 100% of claims with materials dispensed Administrative Services Purchasing Division Fort Collins LETTER OF TRANSMITTAL TO Vincent Pascale FROM Keith I Ashby CPPO Buyerl d DATE October 1 2002 l% RE VSP Renewal Contract Enclosed please find your copy of the signed contract in the above -mentioned matter If you have any questions please call me at 2191 cpj/kia Encl 215 North Mason Street 2nd Floor PO Box 580 Fort Collins CO 80522 0580 (970) 221 6775 FAX (970) 221 6707 WILLIAM AA MERCER NOV -1-MG0 ` Z, November 15, REIM Mr Vincent Pascale 7 Is 41 Benefits Administrator City of Fort Collins "` 200 West Mountain Avenue, Suite A P O Box 580 Fort Collins, Colorado 80522-0580 Subject VSP - 2001 Vision Care Renewal Dear Vincent Enclosed is a copy of the renewal acceptance letter from Vision Service Plan (VSP) for the City of Fort Collins 2001 vision care renewal Please have the appropriate City representative sign the letter and then send it to VSP with a copy to us There is also a space in VSP s letter where the City needs to indicate the plan design that is to be effective in 2001 Please insert 'Cur -rent Plan in this space since there are to be no plan changes in 2001 If you have any questions regarding VSP's renewal letter please call me at (303) 376 5989 Sincerely, Phil Goldstein PEG GLR lkb Copy Mr Jerry Rueschhoff Enclosure 0 \Pr=ce\H80\CIryFtC\pnnnp�001\Renewal LetterNvspaccept tlx William M Mercer Incorporated 370 17th Street Suite 4000 Denver CO 80202 Phone 303 376 0800 An AUK Company