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Home My WebLink AboutCORRESPONDENCE - BID - 5898Adn., Istrative Services Purchasing Division February 19, 2008 MSI Enterprises, Inc Attn: Mr. Matt Iverson 1600 Harris Drive Fort Collins, CO 80524 Re: Renewal, Bid #5898 Meter Box Installation Dear Mr. Iverson: The City of Fort Collins wishes to extend the agreement term per the existing terms and conditions. The term will be extended for one (1) additional year, April 1, 2008 through March 31, 2009. Per your request, the City has elected to grant a 2.4% Price Increase to the Unit Prices for pricing Work Orders; per the Denver -Boulder -Greeley CPI-U Index as published by the Colorado State Planning and Budget Office. (as per the attached Exhibit B: Unit Prices 2008 schedule) Please have your insurer send us an updated Certificate of Liability Insurance, naming the City of Fort Collins as an additional insured, for the Bid Renewal file. It can be faxed to us at (970)221-6707. If you have any questions regarding this matter, please contact Ed Bonnette, C.P.M., CPPB, Buyer, at 970-416-2247. Sincerely, f James B. O'Neill Il, CPPO, FNIGP b'r�6tor of Purchasing and Risk Management Enc. Exhibit B Unit Prices 2008 215 North Mason Street ^ 2nd Floor ^ PC, Box 580 • Fort Collins, CO 80522-0580 ° (970) 221-6775 • FAX (970) 221-6707 EXHIBIT B: Unit Prices 2008 (to be Amount used for pricing Work Orders after April 1, 2008): 1. Excavation for meter box $473.50 installation up to VW x S'L x 6'D. (Includes removing existing meter box in same hole, back fill, compaction and site restoration, may include removing existing meter box in same excavation; does not include plumbing or setting a meter box to grade.) 2. Oversized excavation for two meter $560.00 box installations up to VW x 7'L x 6'D. (Includes back fill, compaction and site restoration, may include removing existing meter box in same excavation; does not include plumbing or setting a meter box to grade.) 3. Plumb and set a meter box to $150.00 grade. (Does not include excavation or backfill.) 4. Demo meter box. (Remove $485.00 substandard meter box and reconnect services at original grade.) 5. Deep hole. (Extra digging for Cost per $64.50 excavations greater than 72." foot deep.) 6. Open cut trench. (Up to 3"W x Cost per $43.50 5'D) lineal foot 7. Bore. Able to accommodate up to a Cost per $59.50 2-inch service. lineal foot 8. Cut and remove concrete. Cost per $10.75 square foot 9. Cut and remove asphalt. Cost per $10.75 square foot 10. Add a curb stop. $129.00 11. Materials furnished by contractor. Cost Plus 100 12. Removal of frozen soil. (Deeper $129.00 than 10") 13. Excavate for a meter pit for a 1 $1,100.00 '-" or 2" meter. (Includes back fill, compaction and site restoration; does not include plumbing or setting a meter pit to grade. May include removing existing meter pit in same excavation.) 14. Plumb and set a meter pit to grade $430.00 for a 1 �" or 2" meter. (Does not include excavation or backfill.) 15. Demo meter pit for a 1 '�" or 2" $590.00 service. (Remove substandard meter pit and reconnect services at original grade) 16. Remove meter box lid housing $295.00 leaving old meter box. (Includes backfill, compaction and site restoration.) PRICES The foregoing prices shall include all labor, materials, transportation, shoring, removal, dewatering, overhead, profit, insurance, etc., to cover the complete Work in place of the several kinds called for. Adm. .strative Services Purchasing Division February 1, 2008 MSI Enterprises, Inc RECEIVED Attn: Mr. Matt Iverson 1600 Harris Drive Fort Collins, CO 80524 Re: Renewal, Bid #5898 Meter Box Installation Dear Mr. Iverson: The City of Fort Collins wishes to extend the agreement term per the existing terms and conditions and the following: Prohibition Against Employing Illegal Aliens. This paragraph shall apply to all Contractors whose performance of work under this Agreement does not involve the delivery of a specific end product other than reports that are merely incidental to the performance of said work. Pursuant to Section 8-17.5-101, C.R.S., et. seq., Contractor represents and agrees that: a. As of the date of this Agreement: 1. Contractor does not knowingly employ or contract with an illegal alien; and 2. Contractor has participated or attempted to participate in the basic pilot employment verification program created in Public Law 208, 104th Congress, as amended, and expanded in Public Law 156, 108th Congress, as amended, administered by the United States Department of Homeland Security (the "Basic Pilot Program") in order to confirm the employment eligibility of all newly hired employees. b. Contractor shall not knowingly employ or contract with an illegal alien to perform work under this Agreement or knowingly enter into a contract with a subcontractor that knowingly employs or contracts with an illegal alien to perform work under this Agreement. C. Contractor shall continue to apply to participate in the Basic Pilot Program and shall in writing verify same every three (3) calendar months thereafter, until Contractor is accepted or the public contract for services has been completed, whichever is earlier. The requirements of this section shall not be required or effective if the Basic Pilot Program is discontinued. d. Contractor is prohibited from using Basic Pilot Program procedures to undertake pre -employment screening of job applicants while this Agreement is being performed. e. If Contractor obtains actual knowledge that a subcontractor performing work under this Agreement knowingly employs or contracts with an illegal alien, Contractor shall: 1. Notify such subcontractor and the City within three days that Contractor has actual knowledge that the subcontractor is employing or contracting with an illegal alien; and 2. Terminate the subcontract with the subcontractor if within three days of 215 Norin Mason Street ^ 2nd Floor a PO. Box 580 ^ Port- Collins, CO 80522-0580 ^ (970) 221-6775 ^ FAX (970) 221-6707 receiving the notice required pursuant to this section the subcontractor does not cease employing or contracting with the illegal alien; except that Contractor shall not terminate the contract with the subcontractor if during such three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. f. Contractor shall comply with any reasonable request by the Colorado Department of Labor and Employment (the "Department") made in the course of an investigation that the Department undertakes or is undertaking pursuant to the authority established in Subsection 8-17.5-102 (5), C.R.S. g. If Contractor violates any provision of this Agreement pertaining to the duties imposed by Subsection 8-17.5-102, C.R.S. the City may terminate this Agreement. If this Agreement is so terminated, Contractor shall be liable for actual and consequential damages to the City arising out of Contractor's violation of Subsection 8-17.5-102, C.R.S. h. The City will notify the Office of the Secretary of State if Contractor violates this provision of this Agreement and the City terminates the Agreement for such breach. The term will be extended for one (1) additional year, April 1, 2008 through March 31, 2009. If the renewal is acceptable to your firm, please sign this letter in the space provided and return it to the City of Fort Collins, Purchasing Division, P. O. Box 580, Fort Collins, CO 85022, within the next fifteen days along with a current certificate of insurance naming the City of Fort Collins as an additional insured. If this extension is not agreeable with your firm, we ask that you send us a written notice stating that you do not wish to renew the contract and state the reason for non -renewal. Please have your insurer send us an updated Certificate of Liability Insurance, naming the City of Fort Collins as an additional insured, for the Bid Renewal file. It can be faxed to us at (970)221-6707. If you have any questions regarding this matter, please contact Ed Bonnette, C.P.M., CPPB, Buyer, at 970-416-2247. B. O'Neill II, CPPO, FNIGP r of Purchasing and Risk Management Signature�vmst 4 '� 5��7 tic �,ry Date (Please indicate your desire to renew Bid # 5898 by signing this letter and returning it to Purchasing Division within the next fifteen days.)