The URL can be used to link to this page

Home My WebLink AboutCORRESPONDENCE - RFP - P1045 ELECTRONIC PAYMENT PROCESSING (15)02/13/2008 09 10 FAX R 001/003 FEB 1 2' 2008 RECEIVED November 30 2007 Payment Processing Inc Attn Tim Murray 8200 Central Ave Newark CA 94560 RE P1045 Electronic Payment Processing Dear Mr Murray The City of Fort Collins wishes to extend the agreement term for the above captioned proposal per the existing terms and conditions and the following Prohibition Against Employing Illegal Aliens This paragraph shall apply to all Contractors whose performance of work under this Agreement does not involve the delivery of a specific end product other than reports that are merely incidental to the performance of said work Pursuant to Section 8-17 5-101 C R S et seq , Contractor represents and agrees that a As of the date of this Agreement 1 Contractor does not knowingly employ or contract with an illegal alien and 2 Contractor has participated or attempted to participate in the basic pilot employment verification program created in Public Law 208 104th Congress as amended, and expanded in Public Law 156 108th Congress as amended administered by the United States Department of Homeland Security (the 'Basic Pilot Program ) in order to confirm the employment eligibility of all newly hired employees b Contractor shall not knowingly employ or contract with an illegal alien to perform work under this Agreement or knowingly enter into a contract with a subcontractor that knowingly employs or contracts with an illegal alien to perform work under this Agreement c Contractor shall continue to apply to participate in the Basic Pilot Program and shall in writing verify same every three (3) calendar months thereafter until Contractor is accepted or the public contract for services has been completed whichever is earlier The requirements of this section shall not be required or effective if the Basic Pilot Program is discontinued d Contractor is prohibited from using Basic Pilot Program procedures to undertake pre employment screening of job applicants while this Agreement is being performed e If Contractor obtains actual knowledge that a subcontractor performing work under this Agreement knowingly employs or contracts with an illegal alien Contractor shall 1 Notify such subcontractor and the City within three days that Contractor has actual knowledge that the subcontractor is employing or contracting with an illegal alien and Rev06/07 02/13/2008 09 11 FAX l?I002/003 2 Terminate the subcontract with the subcontractor if within three days of receiving the notice required pursuant to this section the subcontractor does not cease employing or contracting with the illegal alien except that Contractor shall not terminate the contract with the subcontractor if during such three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien f Contractor shall comply with any reasonable request by the Colorado Department of Labor and Employment (the Department") made in the course of an investigation that the Department undertakes or is undertaking pursuant to the authority established in Subsection 8-17 5 102 (5) C R S g If Contractor violates any provision of this Agreement pertaining to the duties imposed by Subsection 8 17 5-102 C R S the City may terminate this Agreement If this Agreement is so terminated, Contractor shall be liable for actual and consequential damages to the City arising out of Contractors violation of Subsection 8-17 5-102 CRS h The City will notify the Office of the Secretary of State if Contractor violates this provision of this Agreement and the City terminates the Agreement for such breach The term will be extended for one (1) additional year February 1 2008 through January 31 2009 If the renewal is acceptable to your firm please sign this letter in the space provided and return it along with a current certificate of insurance naming the City of Fort Collins as an Additional Insured to the City of Fort Collins Purchasing Division P O Box 580 Fort Collins CO 85022 within the next fifteen days If this extension is not agreeable with your firm we ask that you send us a written notice stating that you do not wish to renew the contract and state the reason for non -renewal Please contact James B O Neill II CPPO FNIGP at (970) 221-6779 if you have any questions regarding this matter Sincerely James B 0 Neill II CPPO FNIGP Director of Purchasing and Risk Management a 3 1pao 8 Sign re Date (Please indicate your desire to renew P1045 by signing this letter and returning it to Purchasing Division within the next fifteen days ) J20 c] Rev06/07 02/13/2008 09 11 FAX fa 003/003 QC RD. CERTIFICATE OF LIABILITY INSURANCE 1 214°"TE'"/200A PRoOUGER THIS CERTIFICATE 15 ISSUEDAS A MATTER OF INFORMATION KAPPAUF INSURANCE AGENCY ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER THIS CERTIFICATE DOES NOT AMEND EXTEND OR 1908 S El Camino Real ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW San Clemente CA 92672 INSURERS AFFORDING COVERAGE NAIC# INSURED PAYMENT PROCESSING INC NEW INSURER A HARTFORD INSURER B 8200 CENTRAL AVENUE INSURER INSURER D NEWARK, CA 94560 NSURER E COVERAGES THE POUCIES OF INSURANCE LISTEDBELOWHAVE BEEN ISSUED TO THE INSURED NAMED ABOVEFOR THE POLCY PERIOD INDICATED NDnM7HSTANDING ANY REOUIREMENT TERM OR CONOGION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTFIOATE MAY BE ISSUED OR MAY PERTAIN THE INSURANCE AFFORDED BY THE POLICIESDESCRIBED HEREIN ISSUEJECT TOALL THE TERMS EXCLUSIONS AND CONDITIONS OF SUCH POLICIES AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS, TYPE TYPE OF INSURANCE POLICY NUMBER GATES MMrO POl1CV EXPIRATION GATE MIODM' LIMITS GENERAL LIABILITY EACH OCCURRENCE g 1,000,000 PREM ss (ET ocarawo g 300,000 COMMERCIAL GENERAL LIABILITY MED EXP(My q N..) g in finn CVJMSMADE FMI OCCUR PERSONAL 6 ACV INJURY S 1,000,000 A 72 UUN TQ0832 12-18-07 12-18-08 GENERAL AGGREGATE S 2,000,000 GENL AGGREGATE OMIT APPLIESPER PRODUCTS COMPXIP AGG S PO CY PRO LOC AUTOMOBILE LIABILITY ANYAUTO COMBINED SINGLE LIMIT (Es ..Id m) E 1 000 000 BODILY INJURY (Pn RBI°°^) S ALLOWNED AUTOS SCHEDULED AUTOS A HIRED AUTOS NOMOWNEO AUTOS 72 UUN T00832 12-18-07 12-18-08 BODILY INJURY IPa,aMdall E PROPERTY DAMAGE (PB x d.Q E GARAGELNBILITY AUTO ONLY EAACCIDERT S OTHER THAN EAACC S ANYAUTO S AUTOONLY AGO EXCESSIUMBRELIA LIABILITY EACH OCCURRENCE S AGGREGATE S 5,000,000 OCCUR ❑CLAIMSMADE S 72 RRU TQ0369 12-18-07 12-18-08 S A DEDUCTIBLE RETENTION E in, nnnS WORXERSCOMPENSATIONAND TORY LIMITS ER EMPLOYERS UABIUTY ON MOMIETORJPARTMHR ECNNE EL EACH ACCIDENT IS ELDISEASE EAEMPLOYEE S OFFICENMEMBER EXCLUCEM IIYaB.dB ul EL DISEASE POLICY LIMIT S SPECIALPROVISIONS BBIGv/ OTHER BUSINESS A PROPERTY COMPUTERS 72 UUN TQ0832 12-18-08 $705,000 AND MEDIA COVERAGE DESCRIPTION OF OPERATIONS ILOCATIONS IVEHICLES /EXCLUSIONS ADDED SYENOORSEMENT ISPECWLPROVISIONS CITY OF FT COLLINS IS NAMED AS ADDITIONAL INSURED _._.__. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OFTHE ASOVEDESCRIBEO POLICIES BE CANCELLED BEFORE THE EXPIRATION CITY OF FT COLLINS DATE THEREOF THE ISSUING INSURER W ENDEAVOR TO MAIL 39 DAYS WRITTEN 215 N MASON - MIS DIVISION NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT BUT FAILURE TO DO SO SHALL FORT COLLINS CO 80524 USA IMPOSE NO OBLIGATION OR UABIUTY OF ANY RAND UPON THE INSURER ITS AGENTS OR REPRESENTATIVES AUTHORIZED REPRESEWATIV ";0ev AGORD25 (2001/08) OACORD CORPORATION 1988 02/13/2008 09 11 FAX fa 003/003 QC RD. CERTIFICATE OF LIABILITY INSURANCE 1 214°"TE'"/200A PRoOUGER THIS CERTIFICATE 15 ISSUEDAS A MATTER OF INFORMATION KAPPAUF INSURANCE AGENCY ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER THIS CERTIFICATE DOES NOT AMEND EXTEND OR 1908 S El Camino Real ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW San Clemente CA 92672 INSURERS AFFORDING COVERAGE NAIC# INSURED PAYMENT PROCESSING INC NEW INSURER A HARTFORD INSURER B 8200 CENTRAL AVENUE INSURER INSURER D NEWARK, CA 94560 NSURER E COVERAGES THE POUCIES OF INSURANCE LISTEDBELOWHAVE BEEN ISSUED TO THE INSURED NAMED ABOVEFOR THE POLCY PERIOD INDICATED NDnM7HSTANDING ANY REOUIREMENT TERM OR CONOGION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTFIOATE MAY BE ISSUED OR MAY PERTAIN THE INSURANCE AFFORDED BY THE POLICIESDESCRIBED HEREIN ISSUEJECT TOALL THE TERMS EXCLUSIONS AND CONDITIONS OF SUCH POLICIES AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS, TYPE TYPE OF INSURANCE POLICY NUMBER GATES MMrO POl1CV EXPIRATION GATE MIODM' LIMITS GENERAL LIABILITY EACH OCCURRENCE g 1,000,000 PREM ss (ET ocarawo g 300,000 COMMERCIAL GENERAL LIABILITY MED EXP(My q N..) g in finn CVJMSMADE FMI OCCUR PERSONAL 6 ACV INJURY S 1,000,000 A 72 UUN TQ0832 12-18-07 12-18-08 GENERAL AGGREGATE S 2,000,000 GENL AGGREGATE OMIT APPLIESPER PRODUCTS COMPXIP AGG S PO CY PRO LOC AUTOMOBILE LIABILITY ANYAUTO COMBINED SINGLE LIMIT (Es ..Id m) E 1 000 000 BODILY INJURY (Pn RBI°°^) S ALLOWNED AUTOS SCHEDULED AUTOS A HIRED AUTOS NOMOWNEO AUTOS 72 UUN T00832 12-18-07 12-18-08 BODILY INJURY IPa,aMdall E PROPERTY DAMAGE (PB x d.Q E GARAGELNBILITY AUTO ONLY EAACCIDERT S OTHER THAN EAACC S ANYAUTO S AUTOONLY AGO EXCESSIUMBRELIA LIABILITY EACH OCCURRENCE S AGGREGATE S 5,000,000 OCCUR ❑CLAIMSMADE S 72 RRU TQ0369 12-18-07 12-18-08 S A DEDUCTIBLE RETENTION E in, nnnS WORXERSCOMPENSATIONAND TORY LIMITS ER EMPLOYERS UABIUTY ON MOMIETORJPARTMHR ECNNE EL EACH ACCIDENT IS ELDISEASE EAEMPLOYEE S OFFICENMEMBER EXCLUCEM IIYaB.dB ul EL DISEASE POLICY LIMIT S SPECIALPROVISIONS BBIGv/ OTHER BUSINESS A PROPERTY COMPUTERS 72 UUN TQ0832 12-18-08 $705,000 AND MEDIA COVERAGE DESCRIPTION OF OPERATIONS ILOCATIONS IVEHICLES /EXCLUSIONS ADDED SYENOORSEMENT ISPECWLPROVISIONS CITY OF FT COLLINS IS NAMED AS ADDITIONAL INSURED _._.__. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OFTHE ASOVEDESCRIBEO POLICIES BE CANCELLED BEFORE THE EXPIRATION CITY OF FT COLLINS DATE THEREOF THE ISSUING INSURER W ENDEAVOR TO MAIL 39 DAYS WRITTEN 215 N MASON - MIS DIVISION NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT BUT FAILURE TO DO SO SHALL FORT COLLINS CO 80524 USA IMPOSE NO OBLIGATION OR UABIUTY OF ANY RAND UPON THE INSURER ITS AGENTS OR REPRESENTATIVES AUTHORIZED REPRESEWATIV ";0ev AGORD25 (2001/08) OACORD CORPORATION 1988