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Home My WebLink About116689 BETZ TRANSFORMERS INC - PURCHASE ORDER - 8850557 (2)0 li4 �� City of Fort Collins Citv of Fort C� old Page Number 1 Vendor 116699 BETZ TRANSFORMERS INC PO BOX 729 OLATHE CO 81425 0729 Dalivam n.4e n4 moino Date 01/29/08 ANNUAL BLANKET Purchase Order Number 8850557 Ship To UTILITY SERVICE CENTER CITY OF 1 ORT COLLINS 700 WOOD ST FORT COLLINS CO 80521 WAREHOUSE -- -- ouyer Utcn UHAL Purchase Order number must appear on invoices, packing lists labels, bills of lading and all correspondence Note THIS PURCHASE ORDER IS FOR THE PROCUREMENT OF GOODS AND/OR SERVICES AS NEEDED FOR 1 1 08 THROUGH 06 30 08 DOLLAR AMOUNTS SPECIFIED ARE ESTIMATES AND NOT A PROMISE TO PURCHASE ANY MINIMUM AMOUNT OF SUCH GOODS AND/OR SERVICES Line Qty/Units Description Extended Price 1 CONTRACT TO PROVIDE 25 000 00 TRANSFORMER REPAIR CONTRACT TO PROVIDE ALL MATERIAL LABOR AND TRANSPORTATION FOR THE REPAIR OF VARIOUS DISTRIBUTION TRANSFORMERS IN ACCORDANCE WITH CITY OF FORT COLLINS LIGHT AND POWER SPECIFICATION #368 595 REVISION A Total This order is kjhalid over $2000 unless signed by James B -O'Neill II CPPO FNIGP City of Fort Collins Purchasing PO Box 580 FortCollins CO 80522 0580 $25,000 00 City of Fort Collins Accounting Department PO Box 580 Fort Collins CO 80522 0580 Rev B BID PROPOSAL FORM -SCHEDULE II -A OVERHEAD TRANSFORMERS rewind in addition to minor repair (includes modified units for underground vault installation) Paint requirement light grey ANSI No 70 Munsell 50G 7 0/0 4 Voltage 7620 volt 95 BIL transformers KVA SEC $ w/TAPS $ w/o TAPS $ Adder for CSP 10 120/240 25 120/240 50 1 00/240 50 240/480 75 120/240 100 277 100 120/240 100 2400/4160Y 167 120/240 167 277 167 4160 rdY/2400 250 120/240 250 277 Page 9 /13 368 595 Rev B BID PROPOSAL FORM -SCHEDULE II-B OVERHEAD TRANSFORMERS rewind in addition to minor repair (includes modified units for underground vault installation) Paint requirement light grey ANSI No 70 Munsell 50G 7 0/0 4 Voltage 7620/13200 x 2400/4160Y transformers KVA SEC $ w/TAPS $ w/o TAPS $ Adder for CSP 10 120/240 25 120/240 25 240/480 50 120/240 50 240/480 100 120/240 100 277 Page 10 /13 368 595 BID PROPOSAL FORM - SCHEDULE III PAD MOUNTED TRANSFORMERS Single Phase Paint Requirement Silver green Munsell 7 56Y 7/2 Voltage 7620 volt 95 BIL transformers 1201240 secondary with taps KVA $ Minor Repair $ Rewind Adder 25 50 100 167 250 Rev B Page 11 /13 368 595 BID PROPOSAL FORM - SCHEDULE IV PAD MOUNTED TRANSFORMERS Three phase loop feed except as noted Paint requirement Desert tan Munsell 10YR 6 0/3 0 Voltage 7620 volt 95 BIL transformers vnth taps KVA $ Minor Repair Sec Volta a $ Revnnd Adder Sec Volta e 208Y/120 480Y/277 208Y/120 48OY277 75 radial 75 150 300 500 750 1000 1500 2000 2500 Rev B Page 12 /13 368 595 Rev B BID PROPOSAL FORM - SCHEDULE V Would your firm accept transformers in exchange for any labor expended prior to discovery of need to rewind if rewind option is not accepted by City? Yes No inspection fee if rewinding not approved Page 13 /13 368 595 THE CITY OF FORT COLLINS Light and Power Department P O Box 580 Fort Collins CO 80522 SPECIFICATION NO 368-595 Transformer Repair APPROVED BY a z Kraig ffader Standards Engineering Manager DATE ORIGINATED August 23 1990 DATE REVISED April 22 2003 Rev B Revision Record REVISION DESCRIPTION CHANGE NOTICE APPROVED BY Rev A Sagen/Coram 3/17/93 • Cover page add dates and file name • Para 3 2 change from 2 to 4 yr renewal • Para 3 3 Add in case of conflict statement • Add Para 3 5 Payment • Para 4 1 Add right to refuse uncertified PCB free units • Para 4 2 Split minor repairs and rewind into separate paragraphs • Bid proposal forms Ed Rev B Kraig Bader April 22 2003 • Scanned and converted to electronic document • Reformat Tables in Bid schedules Page 2 /13 368 595 Rev B TABLE OF CONTENTS REVISION RECORD 2 1 SCOPE 4 2 BID REQUIREMENTS 4 21 REQUIRED INFORMATION 4 22 MINOR REPAIR 4 3 GENERAL REQUIREMENTS 4 31 WARRANTY 4 32 CONTRACT EXTENSION 4 33 WITHDRAWAL OF CONTRACTUAL AWARD 4 34 SHIPMENT 5 35 PAYMENT 5 4 TECHNICAL REQUIREMENTS 5 41 OIL 5 42 REPAIR AND TEST 5 BID PROPOSAL FORM SCHEDULE I A 7 BID PROPOSAL FORM SCHEDULE I B 8 BID PROPOSAL FORM SCHEDULE 11 A 9 BID PROPOSAL FORM SCHEDULE II B 70 BID PROPOSAL FORM SCHEDULE III 11 BID PROPOSAL FORM SCHEDULE IV 12 BID PROPOSAL FORM SCHEDULE V 13 Page 3 /13 368 595 SPECIFICATION FOR TRANSFORMER REPAIR 1 SCOPE Rev B This specification establishes the minimum requirements for a blanket order for providing transportation materials labor and equipment to repair distribution transformers The City stocks four types of transformers pole mounted overhead units modified overhead units for underground installation single phase pad mounted units and three phase pad mounted units The contractor must be able to repair all types see attached Bid Proposal Forms 2 BID REQUIREMENTS 2 1 Required Information 21 1 Prices shall be broken down by KVA and transformer type see attached Bid Proposal Forms 2 1 2 A price list showing the discount schedule for the City for both new and reconditioned parts must accompany the bid 21 3 A description of the paint system used shall be included with the bid 2 1 4 A list of at least three references including phone number and name of contact must accompany the bid Also list any manufacturers for whom you do warranty work Please include the approximate number of transformers your firm repairs in a year 2 2 Minor Repair 2 2 1 Minor repair shall be bid as a fixed charge plus parts and oil Minor repair shall include but is not limited to the items listed under Technical Requirements 222 Rewinding If rewinding is required in addition to minor repair rewinding will be considered on a case by case basis City approval must be obtained prior to the commencement of actual work Should the City choose not to have the transformer repaired and the repair shop will not accept the transformer in exchange for the labor to discover the need to rewind the inspection fee must be included in the bid 3 GENERAL REQUIREMENTS 31 Warranty A minimum eighteen month warranty on labor and parts is required 3 2 Contract Extension Contract may be extended for four years under the same terms and conditions upon agreement of the Contractor and the City subject to satisfactory negotiations 60 (sixty) days prior to expiration of each annual contract 3 3 Withdrawal of Contractual Award Purchase order is contingent on conformance with these specifications and attachments In case of conflict the requirements of the following documents shall apply in the priority shown a) This Specification b) Applicable industry standards Page 4 /13 368 595 c) Purchase order terms and conditions Rev B The City reserves the right to cancel the purchase contract at any time if in the opinion of the City the product service or delivery does not meet specifications even if non conforming material or service has previously been accepted At the discretion of the City a supplier providing non conforming material or service may be removed from the Approved Suppliers list for an indefinite re evaluation period of not less than three years 3 4 Shipment Bid pricing shall include pickup and delivery at the City s Warehouse facility The minimum number of transformers per pick up must be stated in the bid Thirty (30) day turn around is required for non emergency repair Emergency repair turn around will be determined at the time repair is requested Any extra charges for emergency turn around must be included in the bid 3 5 Payment Payment will be made in accordance with Purchase Order Terms and Conditions except the repair facility shall furnish certified copies of the results of tests prior to payment Copies shall be sent with each transformer at delivery as well as with the invoice Unsigned copies are not acceptable even if accompanied by a signed cover letter Work shall not be considered complete until certified test reports are received 4 TECHNICAL REQUIREMENTS 41 Oil Oil shall meet the requirements of ASTM D3487 and ANSI/IEEE C57 106 Oil and oil handling equipment shall be certified PCB free and certification must accompany delivery The City reserves the right to refuse any unit(s) not certified PCB free 4 2 Repair and Test 4 2 1 Minor repairs shall include but are not limited to A Complete external and internal inspection B Diagnosis including testing as required C Replacement parts electrically equivalent and visually acceptable (priced separately) D Repair leaks E Bake core and coil F Oil filtration for water and carbon removal Add oil as needed charged at prevailing price at time of shipment Oil must be certified PCB free and certification must accompany delivery G Tank painted to our specifications repainting of the transformer number custom NEMA safety tag will be replaced by the City H Testing including full voltage insulation hi pot to ground transformer turns ratio megger dielectric of oil J Complete certified test report must accompany each unit at delivery 422 Rewinds shall include but are not limited to A Complete external and internal inspection B Diagnosis including testing as required C Replacement parts electrically equivalent and visually acceptable (priced separately) D Rewinding E Repair leaks F Bake core and coil G Oil filtration for water and carbon removal Add oil as needed charged at prevailing price at time of shipment Oil must be certified PCB free and certification must be accompany delivery H Tank painted to our specifications repainting of the transformer number custom NEMA safety tag will be replaced by the City Page 5 /13 368 595 Rev B Testing including core and full load losses exciting amps full voltage insulation hi pot to ground transformer turns ratio megger dielectric of oil Complete certified test report must accompany each unit at delivery Page 6 /13 368 595 Rev B BID PROPOSAL FORM SCHEDULE I A OVERHEAD TRANSFORMERS minor repair (includes modified units for underground vault installation) Paint requirement light grey ANSI No 70 Munsell 50G 7 0/0 4 Voltage 7620 volt 95 BIL transformers KVA SEC $ w/TAPS $ w/o TAPS $ Adder for CSP 10 120/240 25 120/240 50 120/240 50 240/480 75 120/240 100 277 100 120/240 100 240014160Y 167 120/240 167 277 167 4160 rdY/2400 250 120/240 250 277 Page 7 /13 368-595 Rev B BID PROPOSAL FORM SCHEDULE I B OVERHEAD TRANSFORMERS minor repair (includes modified units for underground vault installation) Paint requirement light grey ANSI No 70 Munsell 50G 7 0/0 4 Voltage 7620/13200 x 2400/4160Y transformers KVA SEC $ w/rAPS $ w/o TAPS $ Adder for CSP 10 120/240 25 120/240 25 240/480 50 1201240 50 240/480 100 120/240 100 277 Page 8 /13 368 595