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HomeMy WebLinkAboutRFP - P1020 DOWNTOWN CONCESSIONAIRE (2)REQUEST FOR PROPOSAL CITY OF FORT COLLINS P1020 DOWNTOWN CONCESSIONAIRES The City of Fort Collins is requesting proposals from concessionaires for outdoor vending in the downtown area. Written proposals will be received at the City of Fort Collins Purchasing Division, 215 North Mason St. 2nd floor, Fort Collins, Colorado 80521. Reference Request for Proposal# P1020-Downtown Concessionaires. If proposals are mailed, the address is: P.O. Box 580, Fort Collins, Colorado 80522- 0580. If available sites do not receive acceptable proposals, those sites will remain open until an acceptable proposal is received. Proposals must be received at Purchasing Division before 2:00 p.m. (our clock) May 30, 2006. Questions concerning the scope of the project should be directed to the Project Manager, Linda Samuelson, at (970) 221-6246; or email at Samuelson@fcgov.com Questions regarding proposal submittal or process should be directed to David Carey, CPPB, Buyer, at (970) 416-2191; or email address: dcarey@fcgov.com. A copy of the Request for Proposal may be obtained as follows: Download the Request for Proposal (RFP) document from the Purchasing Webpage, Current Bids page, at: hftps:Hsecure2.fcgov.com/bso/login.jsp. 2. Come by Purchasing office at 215 North Mason St., 2nd Floor, Fort Collins, and request a copy of the Bid. Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision -making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited. Collusive or sham proposals: Any proposal deemed to be collusive or a sham proposal will be rejected and reported to authorities as such. Your authorized signature of this proposal assures that such proposal is genuine and is not a collusive or sham proposal. The City of Fort Collins reserves the right to reject any and all proposals and to waive any irregularities or informalities. Sincerely, James B. O'Neill II, CPPO, FNIGP Director of Purchasing & Risk Management 215 North Mason Street • 2nd Floor • P.O. Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 • Fax (970) 221-6707 www.feLov.com Attachment "D" Sample Agreement (For informational purposes, do not fill in or submit with proposal) DOWNTOWN CONCESSION AGREEMENT THIS AGREEMENT is made and entered into this 151 day of June, 2006, by and between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation (City), and (Concessionaire). WITNESSETH WHEREAS, the City Council passed Ordinance No. 36, 1994, establishing the Downtown Plan Area as a concession area for the sale of goods and services from outdoor locations; and WHEREAS, the City has established various concession locations in the Downtown Plan Area; and WHEREAS, the City agrees to grant to the Concessionaire and the Concessionaire accepts from the City a concession for outdoor vending at: Site # NOW THEREFORE, in consideration of the mutual covenants and obligations herein expressed, the parties agree as follows: Section 1. Contract Documents The contract documents consist of this Agreement and Exhibits A & B incorporated herein by this reference. These form the contract, and are incorporated herein by this reference. Section 2. Terms of the Agreement A. This Agreement shall be effective from the date of the Agreement as entered above, until May 31, 2007, unless sooner terminated as herein provided. The City may, at its option, renew the Agreement for additional one (1) year terms, to a maximum of four (4) additional one year terms. However, either party may terminate this Agreement without cause, by providing written notice to the other party of its intention to terminate at least thirty (30) days prior to the end of the then existing term. B. In the event that the concession location can not be used because of improvements being made at the concession location, this Agreement may be suspended on 30 days notice to the Concessionaire. The suspension shall continue until the improvements are completed or it is determined that the location can no longer be used as a concession site. The City will use a good faith effort to relocate the concession site if needed. Section 3. Concession Operations The City hereby grants Concessionaire a concession for the use of the property described as: Site # concession area (per Exhibit A) for (Night, Day, or Both) outdoor vending. The Concessionaire shall have the exclusive right to operate an outdoor vending concession within this area in accordance with the agreement. A. Independent Contractor: The services to be performed by the Concessionaire are those of an independent contractor and not as an employee of the City. The City shall not be responsible for withholding any portion of Concessionaire's compensation hereunder for the payment of FICA, Worker's Compensation or otherwise. B. Records: The Concessionaire shall keep adequate and proper business records of all expenses and receipts of the concession operations. At the request of the City, all such business records shall be made open and available for inspection and audit by the City of Fort Collins Treasury Division. C. Monetary Provision: The Concessionaire agrees to pay the City an amount equal to One Hundred and Twenty Dollars ($120.00) per year, plus (_) percent of gross receipts from the concession operations conducted pursuant to this Agreement. Gross receipts shall include all revenues, excluding sales tax received by the concessionaire from concession operations. All such gross receipt payments shall be paid to the City on the same day that sales and use tax payments are due. However, the payments for the concessions must be submitted separately. The $120 annual fee is due prior to June 1 in the initial term or any renewal term. Monthly payments shall be paid to the City Sales Tax Office prior to the 10'hof each month for every month the agreement is in force. D. Licenses: The Concessionaire shall obtain and pay for all licenses needed for the operation of the concession including, but not necessarily limited to, a County Health Department Food Services establishment inspection, City and State sales tax licenses. Any such licenses held specifically by the Concessionaire in connection with this Agreement shall be surrendered by the Concessionaire at the time of termination of this Agreement. E. Laws, Rules & Regulations: The operation of the concession granted under this Agreement shall, at all times, conform with all applicable Federal, State, and local laws and with ail applicable rules and regulations adopted by the City or any of its Boards or Departments. F. Insurance/ Indemnity: The Concessionaire shall indemnify, save and hold harmless the City from all claims and losses, including costs and reasonable attorney's fees arising directly or indirectly out of the Concessionaire's use of the concession area or operation of the concession. The Concessionaire shall take all necessary precautions in performing the work hereunder to prevent injury to persons and property. The Concessionaire shall maintain commercial liability insurance in the amount of $500,000 combined single limits naming the City as an additional insured under this Agreement of the type and with the limits specified within Exhibit B. The Concessionaire before commencing services hereunder, shall deliver to the City's Director of Purchasing and Risk Management, PO Box 580, Fort Collins, CO 80522, one (1) copy of a certificate evidencing the insurance coverage required from an insurance company acceptable to the City. G. Signage: All signs on the concession cart must be approved by the City. Signs may be displayed in or on the cart only unless additional signage is approved by City staff. H. Cart: The Concessionaire will be required to have a mobile cart. The cart may not exceed the size of four (4) foot wide, ten (10) foot long and eight (8) foot high, excluding roof overhangs and wheels. The design and appearance of the cart must conform to the specifications described in Concessionaire's proposal, unless otherwise agreed to in writing by the parties before the cart may be used at the concession area. The City reserves the right to approve any modifications, changes, or alternative cart. The cart is subject to inspection by City. The cart must be maintained and repaired to the City's satisfaction. The cart must be removed from the right-of-way when not in use. I. Restrictions: Equipment such as tables, chairs, benches and displays not attached to the cart may not be used except for items & equipment authorized, in writing, by the City Representative. Merchandise must be restricted to the cart or appropriate storage containers if authorized. Vendor area must not exceed 10 X 10 feet, excepting only a tarp or other protective medium placed to protect underlying surface. Cart must be located in approved location on site and cannot impede pedestrian flow on the sidewalk. J. Cleanliness: Concessionaire shall supply a trash receptacle and keep the concession area clean of all trash within 100 foot radius of site. Food concessionaires must use a tarp under cart to minimize grease deposits and pay site cleaning fee. Concessionaire shall pay $ per month cleaning fee for power washing of their assigned vending Site # — Vendors at sites which are split between day and night operations with another food and beverage vendor shall pay'/2 of power washing fee. K. Sales Tax Returns: All sales tax returns and concessionaire payments to the City associated with the concession operation must be filed by their due date. No assessment fees, penalties or interest will be waived by the City. L. Power Source: If the Concessionaire needs electrical power the Concessionaire must provide for such power through the City Light & Power Department at the Concessionaire's expense. Arrangements to supply power to the concession area must be reviewed with the appropriate City departments. Portable generators will not be permitted due to concerns regarding compatibility and noise. M. Stock: The Concessionaire shall maintain an adequate stock of supplies on hand for all occasions in order to supply the need of parties desiring to patronize the concession area. N. Hours: The Concessionaire must keep the concession area open for business as directed by the City. Days of operation shall be agreed to by both parties and the minimum hours of operation must be maintained. Minimum hours are: Two (2) to four (4) hours between and on (days of week) . Concessionaire is not required to operate on national holidays or holidays recognized by the City where City offices (except for emergency services offices) are closed. O. Inclement Weather: The Concessionaire shall not be required to operate the concession when it is raining, snowing, hailing, and abnormally windy or when the air temperature is below 50 degrees Fahrenheit. P. Product. The products authorized are as described in Concessionaire's proposal and agreed to by the City. The City will not pre -authorize new products but does reserve the right to review any new products that may be added. This is to ensure that the new products meet the same quality as those proposed in the original Request for Proposal. Q. Blackout Dates. Concessionaire will not be allowed to operate in granted site during the following special events in the downtown area: Old Town Car Show, Colorado Brewers Festival and New West Fest. Dates for 2006 are June 10th, June 24`h, June 25th, August 19th and August 20th. Contact the Downtown Business Association (DBA) at (970) 484- 6500 to receive an application for a site at these events, and event dates for subsequent years of this contract. The DBA will work with concessionaires regarding the location of the site and a discounted booth rate. Section 4. General Conditions A. The Concessionaire shall neither assign any of the rights nor delegate any of the duties under the provisions of this Agreement without having first obtained the written permission of the City. The Concessionaire shall not sublet any portion of the concession area or allow any other person to take possession of any portion of the concession areas without the written consent of the City. B. Vacant sites resulting from either no -bid or termination may be filled at anytime for the duration of the current one (1) year period. Responsible parties will be awarded vacant sites as acceptable proposals are received. The city may, at its option, renew the Agreement for the formerly vacant sites for additional one (1) year periods not to exceed the balance of the four (4) additional periods remaining for this Agreement. C. This Agreement may not be enlarged, modified or altered except in writing, signed by the parties as an amendment hereto. D. No waiver of any breach of this Agreement shall be held or construed to be a waiver of any subsequent breach thereof. E. It is expressly understood and agreed by and between the parties hereto that in the performance of the terms and conditions of this Agreement, time is of the essence. F. The location assigned is not transferable to another vendor or concessionaire. G. Fixtures and Improvements: 1. The Concessionaire agrees that all auxiliary equipment needed to operate the Concession shall be installed at its expense. Prior to making any and all improvements on said premises, the Concessionaire agrees to obtain the approval of the appropriate City Department and shall supervise the construction of said improvements. 2. Upon the termination of this Agreement the Concessionaire shall remove any fixtures or improvements made by it to the concession area. However, the concession area must be restored to as good a condition as the premises were in at the time the Concessionaire took possession thereof. H. This Agreement shall be binding upon and inure to the benefit of the heirs, successors, and assigns of the parties hereto. I. If either party must resort to legal action to enforce the terms of this Agreement, the prevailing party shall be awarded its costs and reasonable attorney's fees J. Any notice required or desired to be given under this Agreement will be considered delivered to the other party upon hand delivery or upon its deposit in the United States mail, postage prepaid, sent by registered mail, addressed to the other party at the following address: City: Concessionaire: City of Fort Collins Purchasing Division P.O. Box 580 Fort Collins, CO 80522 K. Notwithstanding the time periods contained herein, the City may terminate this Agreement at any time without cause by providing written notice of termination to the Concessionaire. Such notice shall be delivered at least fifteen (15) days prior to the termination date contained in said notice unless otherwise agreed in writing by the parties. All notices provided under this Agreement shall be effective when mailed, postage prepaid and sent to the above address. Section 5. Default A. The Concessionaire shall be in default under the terms and conditions of this Agreement, if the Concessionaire fails to cure the default within ten (10) days after written notice setting forth the nature of the default is delivered to the Concessionaire. B. In the event the default is not timely cured, the City may elect to (a) terminate this Agreement and seek damages; (b) treat the Agreement as continuing and require specific performance or (c) avail itself of any other remedy at law or equity. City: Concessionaire: By: By: James B. O'Neill It, CPPO, FNIGP Director of Purchasing and Risk Management Print Name: Date: Title: Date: G O O N O O a S. COLLEGE AVE _.. Exhibit "A" Site Map m m a ra m�a 3 � + e n• .,. W._ © _.. _NMASON ST._ cow EXHIBIT "B" INSURANCE REQUIREMENTS 1. The Service Provider will provide, from insurance companies acceptable to the City, the insurance coverage designated hereinafter and pay all costs. Before commencing work under this bid, the Service Provider shall furnish the City with certificates of insurance showing the type, amount, class of operations covered, effective dates and date of expiration of policies, and containing substantially the following statement: "The insurance evidenced by this Certificate will not be cancelled or materially altered, except after ten (10) days written notice has been received by the City of Fort Collins." In case of the breach of any provision of the Insurance Requirements, the City, at its option, may take out and maintain, at the expense of the Service Provider, such insurance as the City may deem proper and may deduct the cost of such insurance from any monies which may be due or become due the Service Provider under this Agreement. The City, its officers, agents and employees shall be named as additional insureds on the Service Provider's general liability and automobile liability insurance policies for any claims arising out of work performed under this Agreement. 2. Insurance coverages shall be as follows: A. Workers' Compensation & Employer's Liability. The Service Provider shall maintain during the life of this Agreement for all of the Service Provider's employees engaged in work performed under this agreement: 1. Workers' Compensation insurance with statutory limits as required by Colorado law. 2. Employer's Liability insurance with limits of $100,000 per accident, $500,000 disease aggregate, and $100,000 disease each employee. B. Commercial General & Vehicle Liability. The Service Provider shall maintain during the life of this Agreement such commercial general liability and automobile liability insurance as will provide coverage for damage claims of personal injury, including accidental death, as well as for claims for property damage, which may arise directly or indirectly from the performance of work under this Agreement. Coverage for property damage shall be on a "broad form" basis. The amount of insurance for each coverage, Commercial General and Vehicle, shall not be less than $500,000 combined single limits for bodily injury and property damage. In the event any work is performed by a subcontractor, the Service Provider shall be responsible for any liability directly or indirectly arising out of the work performed under this Agreement by a subcontractor, which liability is not covered by the subcontractor's insurance. Downtown Concessionaire Site Cleaning Fees - 2006 As of 4/18/06 For sites that have to be cleaned weekly for 7 months, monthly for 5 months: 100% of Cost 75% of Cost $110.00 x 41mo. X 7 months $3,080.00 $110.00 x 1/mo. x 5 months $550.00 Total: $3,630.00 $2,722.50 Monthly Cleaning Fee: 226.88 VSE IV20Jr For sites that have to be cleaned once a month: 100% of Cost 75% of Cost $110.00 x 1/mo. x 7 months $770.00 $110.00 x 1/mo. x 5 months $550.00 Total: $1,320.00 $990.00 Monthly Cleaning Fee: 82.50 o0 �vsr �s-- I As o -n I Exhibit "A" Site Map 3 jtt 7777, 's € S MASONSi--' 4 - N MASON 57 . z Y � [ }Is, r m _S. COLLEGE AVE _.. _ ....,..,...._._.. .__....._ ... N.COLLEGE AVE `.,. � .., �. -a - 7 =.-30Hft ON C PT f� s t 1 �. SCOPE OF SERVICES REQUEST FOR PROPOSAL P1020 DOWNTOWN CONCESSIONAIRES 1.0 Introduction The City is requesting proposals for outdoor concessionaire services in the Downtown Plan Area. The available site locations and type of vending authorized per site can be found in Attachment "B". Attachment "A" is a map of site locations and designates the boundaries of the Downtown Plan Area. 2.0 How to Submit Proposal Submit proposal using completed Proposal Form Attachment "C" and include other supporting documents requested in this request for proposal. To vend at two (2) or more separate sites, separate proposals must be submitted. To be considered for alternative sites, if not selected for first choice, second or third choices must be specified. 3.0 Mandatory Conditions The following requirements will be contained in the Concessionaire Agreement. (See Attachment "D" for sample). 3.1 Carts Requirement Concessionaires for locations in the downtown area will be required to have a mobile cart; unless it is designated for transportation related vending such as buggy rides. The cart may not exceed the size of four (4) foot wide, ten (10) foot long and eight (8) foot high, excluding roof overhangs and wheels. Photographs, blueprints or design specifications of the mobile cart must be submitted and clearly show the design and quality of the cart to be used. Include a description that details the type of materials used to make the cart. During the agreement, the cart is subject to inspection by appropriate City staff. The agreement will address acceptable levels of maintenance and appearance. The cart must be removed from the right-of-way when not in use. For public safety reasons and to ensure proper transportation flow, each space that has been designated for outdoor vending in the Downtown Plan Area will accommodate the maximum size that is allowed. Peripheral equipment such as tables, chairs, benches may not be used. The concessionaire and merchandise is restricted to the cart approved area. 3.2 Product Description, Quality and Suitability The proposal must include a description of the products for sale and estimated prices. Quality comparisons, statements, pictures and/or brochures are requested to review the quality and suitability of the products. 3.3 Dates and Hours of Operation The concession agreement sets forth the dates and hours of operation. Specific issues will be addressed such as temperature and weather limitations. If alternative hours are requested, they must be stated in proposal and agreed to by the City. 3.4 Blackout Dates Concessionaire will not be allowed to operate in granted site during the following special events in the downtown area: Old Town Car Show, Colorado Brewers Festival and New West Fest. Dates for 2006 are: June 10`h, June 24`h, June 25`h, August 19th and August 20th. Contact the Downtown Business Association (DBA) at (970) 484-6500 to receive an application for a site at these events, and event dates for subsequent years of this contract. The DBA will work with concessionaires regarding the location of the site and a discounted booth rate. 3.5 Insurance Requirements The agreement will require commercial general liability naming the City as additional insured. The amount of coverage will be $500,000 as well as indemnification for the City. If deemed necessary, bonding may be required. 3.6 Monetary Provision The agreed upon monetary provisions of proposal will be included in the agreement. 3.7 Not Transferable An unexpired Concessionaire Agreement may not be transferred to a new concessionaire. The purchase of an existing concession business does not include transfer of the Concessionaire Agreement with the City. 3.8 Signage All signs on the concession cart must be approved by the City. 3.9 Designated Locations and Boundaries The concessionaire must stay within the designated ten (10) foot x ten (10) foot location, excepting only a tarp or other protective medium placed to protect underlying surface. Cart must be located in approved location on site and cannot impede pedestrian flow on the sidewalk. Surrounding trees or public property may not be utilized for display purposes or for the purposes of expanding the concession site beyond its designated boundaries. Such action could cause the agreement to be voided and the license to be canceled. 3.10 Licenses, Laws, Rules and Regulations Concessionaires shall be required to comply with all applicable laws, rules and regulations governing their activities and must obtain all applicable licenses or permits. Currently required are State and City Sales and Use Tax licenses for any vending operation, and Larimer County Health Department licenses for food or beverage operation 3.11 Trash Concessionaires shall be required to supply an acceptable trash receptacle and keep the designated area clean of all trash generated by the concession within 100 foot radius of site. Food concessionaires must use a tarp under cart to minimize grease deposits. 3.12 Agreement Renewal The Agreement will be reviewed annually and, at the City's option, may be renewed for additional one (1) year periods not to exceed four (4) additional one-year periods. 3.13 Power Source Any concessionaire needing electrical power will be required to provide for such power through the City Utilities Department. Arrangements to supply power should be reviewed with the appropriate departments prior to submitting a proposal for the location. Portable generators will not be permitted due to concerns regarding compatibility and noise. 3.14 Sales Tax Returns and Payments All sales tax returns and payments to the City associated with the concession operation must be filed by their due date. No assessment fees, penalties or interest will be waived. All concessionaires shall pay the City an annual fee of $120 for each vending site. Payment of annual fee is due prior to June 1 in the initial term or any renewal term. In addition, food and beverage concessionaires shall pay between $85 and $225 per month, depending on the site, for power washing of their assigned vending site. Concessionaires at sites which are split between day and night operations with another food and beverage concessionaire shall pay one-half of the power washing fee. Monthly payments shall be paid to the City Sales Tax Office prior to the 101h of each month for every month the agreement is in force. 4.0 Evaluation Criteria All mandatory conditions must be agreed to by the concessionaire. Any objections to these conditions may result in rejection of the proposal. The following table shows the criteria and points to be used in the evaluation of proposals. The highest score for each location will be awarded that location for vending purposes. The City reserves the right to interview each concessionaire who has submitted a complete proposal. Criteria Points 1. Number of years experience outdoor 0 points for less than 1 year. vending in Fort Collins or another city. 3 points for 1 year to less than 3 years. 7 points for 3 years to less than 5 years. 10 oints for 5 years and over. 2. Number of years experience outdoor 0 points for less than 1 year. 1.5 points for 1 year to less than 3 years. vending in the Fort Collins Downtown Plan 3.5 points for 3 years to less than 5 years. Area on public or private property. 5 oints for 5 years and over. 3. Quality of Product and Suitability. 0 points for unacceptable 5 points for marginally acceptable 10 points for acceptable 4. Quality/Appearance of Equipment. 0 points for unacceptable 3 points for marginally acceptable 5 points for acceptable 5. Payments to the City. 0 points for $120 annual fee only 3 points for $120 plus 1 /o of gross receipts 4 points for $120 plus 2% of gross receipts 5 points for $120 plus 3% of gross receipts 5.0 Terms and Conditions 5.1 Single Agreement The intent of the RFP is to select one (1) concessionaire for each location. 5.2 Execution of Agreement A Concession Agreement, sample per Attachment "D", must be executed between the awarded concessionaire and the City of Fort Collins before concession service can begin. This document will constitute the entire agreement between the City and concessionaire concerning the concession and the use of the concession space. 5.3 Failure to Execute Agreement If concessionaire does not execute an agreement within ten (10) days of offer by the City, the City may give notice to the concessionaire that the location will be offered to the next highest ranked concessionaire for that location, call for new proposals, or leave the location vacant. 5.4 Reserve Right The City reserves the right to deny granting a concession agreement to any concessionaire who has had past breaches in concession agreements and/or documented sales tax issues with the City. 5.5 Vacant Sites Vacant sites resulting from either no -bid or termination may be filled at anytime for the duration of the current one (1) year period. Responsible parties will be awarded vacant sites as acceptable proposals are received. The city may, at its option, renew the Agreement for the formerly vacant sites for additional one (1) year periods not to exceed the balance of the four (4) additional periods remaining for this Agreement. Attachment "A" Site Map CD C. V3 i-tL tD it'? 0 O N O O Attachment "B" Vending Sites Location Type of Vending Site Comments Authorized Site 1 - Mountain & College intersection, southeast of Food, Beverage, Available for Day Beau Jo's, 102 E. Mountain, by newspaper stands Retail, Service & Night use Site 2 - Public Right of Way (ROW) east of Beau Jo's Food Available for Day by kiosk in front of 106 E. Mountain use only. Site 3 - Oak Street Plaza, SE corner of Plaza, east of Food, Beverage, Available for Day wall Retail, Service & Night use Site 4 - Public ROW, SE corner of Mountain & Food, Beverage, Available for Day College intersection, west of wall, north of Cache Retail, Service & Night use Bank & Trust Site 5 - Public ROW, SW corner of Mountain & Retail, Service Available for Day College intersection, east of wall, north of City Drug & Night use Site 10 - Public ROW, SE corner of Oak & College. Food, Beverage, Available for Day Retail, Service & Night use Site 12 — Location only for attended transportation Transportation Available for Day & Night use Attachment "C" TO BE INCLUDED WITH PROPOSAL Proposal Form P1020 Downtown Concessionaires Page 1 of 2 Your name and if applicable, your business name. Name: Title: Business Name: Address: Phone Number: Choices of outdoor vendor sites are as follows: ➢ Refer to the locations by site number found on Attachment 'B'. ➢ List first, second, and third choices for vending sites under Vending Site Number. ➢ To be considered for alternative sites, if not selected for first choice, second or third choices must be specified. ➢ Enter'Day', 'Night', or'Both' under Hours Requested for desired hours of operation. ➢ Concessionaires wishing to conduct vending at more than one location must submit a separate proposal for each site. CHOICE VENDING SITE NUMBER HOURS REQUESTED 15t 2nd 3rd I hereby acknowledge that l will comply with all mandatory conditions as stated and explained in Sections 3.0, Mandatory Conditions and 5.0, Terms and Conditions of the Downtown Concessionaire Request for Proposal. Signature Print Name Date Attachment "C" TO BE INCLUDED WITH PROPOSAL Proposal Form P1020 Downtown Concessionaires Page 2 of 2 Proposal will be evaluated based on the criteria found in Section 4.0. Concessionaire should structure proposal in the same numerical order that the mandatory conditions and review criteria are listed. 1. Number of years experience outdoor vending in Fort Collins or another city*. *If experience is not in the City of Fort Collins, include proof of vending elsewhere and list a contact name or phone number to verify. An example of documentation would be copies of sales tax returns for individual years in another city. Number of years: 2. Number of years experience outdoor vending in the Fort Collins Downtown Plan Area on public or private property. Number of years: 3. Quality and Suitability of Product: Include description and/or pictures of the products to be sold with estimated prices. 4. Quality/Appearance of Equipment*: Degree to which City specifications and requirements are met. Include pictures, schematics, or other data that will support and show the quality/appearance of equipment, including the cart. *The City reserves the right to inspect all equipment to make a determination. 5. Payments to the City: The minimum that will be paid to the City, regardless of numbers of months operated, is the $120 annual fee plus monthly power washing charge. Enter proposed payment by marking the appropriate amount. $120 annual fee only $120 annual fee plus 1% of gross receipts $120 annual fee plus 2% of gross receipts $120 annual fee plus 3% of gross receipts