Loading...
HomeMy WebLinkAboutBID - 5992 LP TRANSFORMERS 25KVA 50KVA 100KVA PAD-MOUNTEDCity of Fort Collins Bid Proposal BID 5992 LP Transformers, 25kVA, 50kVA, 100kVA, Padmounted, Single Phase BID DATE: 2:00 P.M. (Our clock) August 9, 2006 CITY OF FORT COLLINS INVITATION TO BID BID # 5992 LP Transformers, 25kVA, 50kVA, 100kVA, Padmounted, Single Phase Sealed bids will be received and publicly opened at the office of the Director Of Purchasing and Risk Management, PO Box 580, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80524, at the time and date noted on the bid proposal and/or contract documents. If delivered, they are to be delivered to 215 North Mason Street, 2"d Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins, 80522-0580. Bids must be received at the Purchasing Office prior to 2:00 p.m. (our clock), August 9, 2006. Special Instructions All bids must be properly signed by an authorized representative of the company with the legal capacity to bind the company to the agreement. Bids may be withdrawn up to the date and hour set for closing. Once bids have been accepted by the City and closing has occurred, failure to enter into contract or honor the purchase order will be cause for removal of supplier's name from the City of Fort Collins' bidders list for a period of twelve months from the date of the opening. The City may also pursue any remedies available at law or in equity. Bid prices must be held firm for a period of forty-five (45) days after bid openings. Submission of a bid is deemed as acceptance of all terms, conditions and specifications contained in the City's specifications initially provided to the bidder. Any proposed modification must be accepted in writing by the City prior to award of the bid. Only bids properly received by the Purchasing Office will be accepted. All bids should be clearly identified by the bid number and bid name contained in the bid proposal. No proposal will be accepted from, or any purchase order awarded, to any person, firm or corporation in default on any obligation to the City. Bids must be furnished exclusive of any federal excise tax, wherever applicable. Bidders must be properly licensed and secure necessary permits wherever applicable Bidders not responding to this bid will be removed from our automated vendor listing for the subject commodities. The City may elect where applicable, to award bids on an individual item/group basis or on a total bid basis, whichever is most beneficial to the City. The City reserves the right to accept or reject any and all bids, and to waive any irregularities or informalities. Sales prohibited/conflict of interest: no officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision - making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift, 09/12/01 gratuity, favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited. Freight terms: unless otherwise noted, all freight is F.O.B. Destination, Freight Prepaid. All freight charges must be included in prices submitted on proposal. Discounts: any discounts allowed for prompt payment, etc., must be reflected in bid figures and not entered as separate pricing on the proposal form. Purchasing restrictions: your authorized signature of this bid assures your firm's compliance with the City's purchasing restrictions. A copy of the resolutions are available for review in the Purchasing Office or the City Clerk's Office. Request Resolution 91-121 for cement restrictions. Collusive or sham bids: any bid deemed to be collusive or a sham bid will be rejected and reported to authorities as such. Your authorized signature of this bid assures that such bid is genuine and is not a collusive or sham bid. Bid results: for information regarding results for individual bids send a self-addressed, self -stamped envelope and a bid tally will be mailed to you. Bid results will be posted in our office 7 days after the bid opening. m s B. O'Neill II, CPPO, FNIGP it for of Purchasing and Risk Management 09/12/01 FIRM NAME: CITY OF FORT COLLINS BID PROPOSAL BID NO. 5992 LP Transformers, 25kVA, 50kVA, 100kVA, Padmounted, Single Phase BID DATE: 2:00 p.m. (Our clock) August 3, 2006 WE HEREBY ENTER OUR BID FOR THE CITY OF FORT COLLINS' REQUIREMENTS FOR LP Transformers, 25kVA, 50kVA, 100kVA, Padmounted, Single Phase, PER THE BID INVITATION AND ANY REFERENCED SPECIFICATIONS. QUANTITY: DESCRIPTION: 50 Ea. TRANSFORMER, 25 kVA PAD -MOUNTED COMPARTMENTAL TYPE, SINGLE PHASE DISTRIBUTION WITH SEPARABLE INSULATED LOAD BREAK HIGH VOLTAGE CONNECTORS. HIGH VOLTAGE RATING: 13200 GRDY/7620. LOW VOLTAGE RATING: 240/120. SERIAL NUMBER 130 TO BE IN ACCORDANCE WITH SPECIFICATION #368-120-130, REVISION FF. PLEASE COMPLETE THE ATTACHED EXCEL SPREAD SHEET FOR BID SUBMITTAL. IF YOU ELECT TO PASSWORD PROTECT YOUR BID, PLEASE NOTE THAT PASSWORD BELOW. "Any surcharges or additional costs shall be noted & included in bid submittal. The transformers being bid meet or exceed the specifications. Yes No. If not, please list exceptions, (specifying paragraph reference number) on a separate sheet of paper and attach to your bid. Escalation is , is not applicable for the transformers bid. If escalation applies, the bidder shall indicate in his bid the specific items or materials subject to escalation, and shall give the method and indices to be used in computing the amount thereof. Escalation occurring after the quoted delivery date will not be paid unless delays are the result of actions by the city. Escalation occurring after acceptance if purchaser exercises the option to delay shipment after manufacturing is completed, will not be paid. 09/12/01 50 Ea. TRANSFORMER, 50 KVA PAD -MOUNTED, ANSI TYPE 2, SINGLE PHASE DISTRIBUTION WITH SEPARABLE INSULATED LOAD BREAK HIGH -VOLTAGE CONNECTORS. HIGH VOLTAGE RATING: 13200 GRDY/7620. LOW VOLTAGE RATING: 240/120. SERIAL NUMBER 155 TO BE IN ACCORDANCE WITH SPECIFICATION #368-120-155, REVISION FF PLEASE COMPLETE THE ATTACHED EXCEL SPREAD SHEET FOR BID SUBMITTAL. IF YOU ELECT TO PASSWORD PROTECT YOUR BID, PLEASE NOTE THAT PASSWORD BELOW. *Any surcharges or additional costs shall be noted & included in bid submittal. The transformers being bid meet or exceed the specifications. Yes No. If not, please list exceptions,(specifying paragraph reference number) on a separate sheet of paper and attach to your bid. Escalation is , is not applicable for the transformers bid. If escalation applies, the bidder shall indicate in his bid the specific items or materials subject to escalation, and shall give the method and indices to be used in computing the amount thereof. Escalation occurring after the quoted delivery date will not be paid unless delays are the result of actions by the city. Escalation occurring after acceptance if purchaser exercises the option to delay shipment after manufacturing is completed, will not be paid. 09/12/01 20 Ea. TRANSFORMER, 100 kVA PAD -MOUNTED COMPARTMENTAL TYPE, SINGLE PHASE DISTRIBUTION WITH SEPARABLE INSULATED LOAD BREAK HIGH VOLTAGE CONNECTORS. HIGH VOLTAGE RATING: 13200 GRDY/7620. LOW VOLTAGE RATING: 240/120. SERIAL NUMBER 170 TO BE IN ACCORDANCE WITH SPECIFICATION #368-120-170, REVISION FF PLEASE COMPLETE THE ATTACHED EXCEL SPREAD SHEET FOR BID SUBMITTAL. IF YOU ELECT TO PASSWORD PROTECT YOUR BID, PLEASE NOTE THAT PASSWORD BELOW. *Any surcharges or additional costs shall be noted & included in bid submittal. The transformers being bid meet or exceed the specifications. Yes No. If not, please list exceptions,(specifying paragraph reference number) on a separate sheet of paper and attach to your bid. Escalation is , is not applicable for the transformers bid. If escalation applies, the bidder shall indicate in his bid the specific items or materials subject to escalation, and shall give the method and indices to be used in computing the amount thereof. Escalation occurring after the quoted delivery date will not be paid unless delays are the result of actions by the city. Escalation occurring after acceptance if purchaser exercises the option to delay shipment after manufacturing is completed, will not be paid. Delivery may be a consideration of bid award. For purposes of warranty and service ONLY approved manufacturers or distributors authorized by an approved manufacturer to serve the Fort Collins area may bid. The City of Fort Collins reserves the right to split the bid in whatever percentages are most advantageous to the City. Future orders of LP Transformers, 25kVA, 50kVA, 100kVA, Padmounted, Single Phase may be authorized, at the option of the City, from this bid for a period of five years after date of award. Satisfactory pricing and delivery is required for future orders based on this bid. 09/12/01 SUPPLEMENTAL INSTRUCTIONS Prices quoted must remain firm for a 30 day period after the opening date. Freight terms: F.O.B. destination freight prepaid. All freight charges must be included in pricing submitted on proposal and not entered as separate pricing. Any discount allowed by Vendor for prompt payment, etc. must be reflected in quoted figure, and not entered as separate pricing. The City reserves the right to accept or reject any and all quotes. Bidder not responding to the services requested in this bid shall be removed from our automated listing for: Not Applicable Any questions or inquiries regarding this bid should be directed to: SIGNATURE AND TITLE: Opal F. Dick, CPPO, Senior Buyer (970)221-6778 OR PRINTED NAME AND TITLE COMPANY NAME: (AREA CODE) TELEPHONE NUMBER/FAX NUMBER ADDRESS: STREET, CITY, STATE, ZIP DATE EMAIL: 09/12/01 Purchase Order Tenns and Conditions I. COMMERCIAL DETAILS. Invoice Address. To ensure prompt Payment mail invoices in duplicate to: City of Fort Collins Accounting Division P.O. Box 580 Fort Collins, CO 80522 Tax exemptions. By statute the City of Fort Collins is exempt from state and local taxes. Our Exemption Number is 98-04502. Federal Excise Tax Exemption Certificate of Registry 84-6000587 is registered with the Collector of Internal Revenue, Denver, Colorado (Ref Colorado Revised Statutes 1973. Chapter 39-26. 114 (a). Goods Rejected. GOODS REJECTED due to failure to meet specifications, either when shipped or due to defects of damage in transit, may be returned to you for credit and are not to be replaced except upon receipt of written instructions from the City of Fort Collins. Inspection. GOODS are subject to the City of Fort Collins inspection on arrival. Final Acceptance. Receipt of the merchandise, services or equipment in response to this order can result in authorized payment on the pan of the City of Fort Collins. However, it is to be understood that FINAL ACCEPTANCE is dependent upon completion of all applicable required inspection procedures. Freight Terms. Shipments must be F.O.B., City of Fort Collins, 700 Wood St., Fort Collins, CO 80522, unless otherwise specified on this order. If permission is given to prepay freight and charge separately, the original freight bill must accompany invoice. Additional charges for packing will not be accepted. Shipment Distance. Where manufacmras have distributing points in various parts of the country. shipment is expected fi'om the nearest distribution point to destination, and excess freight will be deducted from Invoice when shipments are made fi'am greats distance. Permits. Sella shall procure at sellers sole cost all necessary permits, certificates and licenses required by all applicable laws, regulations, ordinances and roles of the state, municipality, territory or political subdivision where the work is performed, or required by any other duly constituted public authority having jurisdiction over the work of vendor. Sella further agrees to hold the City of Fort Collins harmless from and against all liability and loss incurred by them by reason of an asserted or established violation of any such laws, regulations. ordinances, rates and requirements. Authorization. All parties to this contract agree that the representatives are, in fact bona fide and possess full and complete authority to bind said parties. LIMITATION OF TERMS. This Purchase Order expressly limits acceptance to the terms and conditions stated herein set forth and any supplementary or additional terms and conditions annexed hereto or incorporated herein by reference. Any additional or different terms and conditions proposed by sells are objected to and hereby rejected. 2. DELIVERY. PLEASE ADVISE PURCHASING AGENT immediately if you cannot make complete shipment to arrive on your promised delivery date as noted. Time is of the essence. Delivery and performance must be effected within the time stated on the purchase order and the documents attached hereto. No acts of the Purchasers including, without limitation, acceptance ot'partial late deliveries, shall operate as a waiver ofthis provision. In the event of any delay, the Purchaseshall have, in addition to other legal and equitable remedies, the option of placing this orderelsewhere and holding the Sella liable for damages. However, the Sella shall not be liable for damages as a result of delays due to causes not reasonably foreseeable which are beyond its reasonable control and without its fault of negligence, such acts of God, acts ofeivil or military authorities. governmental priorities, fires, strikes. Rood, epidemics, wars or riots provided that notice of the conditions causing such delay is given to the Purchaser within five (5) days ofthe time when the Sella first received knowledge thereof. In the event ofany such delay, the date of delivay shall be extended for the period equal io the time actually lost by reason ofthe delay. 3. WARRANTY. The Seller warrants that all goods, articles, materials and work covered by this order will conform with applicable drawings, specifications, samples and'm' other descriptions given, will be fit for the purposes intended, and performed with the highest degree of care and competence in accordance with accepted standards for work of a similar nature. The Sella agrees to hold the purchases harmless from any loss, damage or expense which the Purchaser may suffer' or incur on account of the Sellers breach of warranty. The Seller shall replace, retain or make good, without cost to the purchase', any defects or faults arising within one (I) year or within such longs' Period of time as may be prescribed by law or by the terms of any applicable warranty provided by the Seller after the date of acceptance of the goods furnished hereunder (acceptance not to be unreasonably delayed), resulting fiom imperfect or defective work done or materials furnished by the Sella. Acceptance or use ofgoods by the Purchaser shall not constitute a waiver of any claim under this warranty. Except as otherwise provided in this purchase order, the Seller liability hereunder shall extend to all damages proximately caused by the breach of any ofthe foregoing warranties or guarantees, but such liability shall in no event include loss of profits or loss of use. NO IMPLIED WARRANTY OR MERCHANTABILITY OR OF FITNESS FOR PURPOSE SHALL APPLY. 4. CHANGES IN LEGAL TERMS. The Purchaser may make changes to legal terms by written change order. 5. CHANGES IN COMMERCIAL TERMS. The Purchaser may make any changes to the terms, other than legal terms, including additions to or deletions from the quantities originally ordered in the specifications or drawings, by va'bal or written change order. Bony such change affects the amount due or the time of paformance hereunder. an equitable adjustment shall be made. 6. TERMINATIONS. The Purchaser may at any time by written change order, terminate this agreement as to any or all portions ofthe goods then not shipped, subject to any equitable adjustment between the parties as to any work or materials then in progress provided that the Purchasa shall not be liable for any claims for anticipated profits on the uncompleted portion of the goods and/or work, for incidental or consequential damages, and that no such adjustment be made in favor of the Seller with respect to any goods which are the Sellers standard stock. No such termination shall relieve the Purchaser or the Sella of any of their obligations as to any goods delivered hereunder. 7 CLAIMS FOR ADJUSTMENT. Any claim for adjustment must be asserted within thirty (30) days fiom the dare the change or termination is ordered. 8. COMPLIANCE WITH LAW, The Seller warrants that all goods sold hereunder shall have been produced, sold, delivered and famished in strict compliance with all applicable laws and regulations to which the goads are subject. The Sella shall execute and deliver such documents w may be required to effect or evidence compliance. All laws and regulations required to be incorporated in agreements of this character are hereby incorporated herein by this reference. The Seller agrees to indemnifv and hold the Purchaser harmless from all costs and damages suffered by the Purchase' as a result ofthe Sellers failure to comply with such law. 9. ASSIGNMENT. Neither party shall assign, transfer. or convey this order, or any monies due or to become due hereunder without the prior written consent of the other party. 10. TITLE. The Sella warrants full, clear and unrestricted title to the Purchaser for all equipment, materials, and items furnished in performance of this agreement, free and clear of any and all liens, restrictions, reservations, security interest encumbrances and claims of others. 11. NONWAIVER. Failure of the Purchaser to insist upon strict performance of the terms and conditions hereof, failure or delay to exercise any rights or remedies provided herein or by law, failure to promptly notify the Seller in the event rafts breach, the acceptance of or payment for goods hereunder or approval ofthe design, shall not release the Sella of any of the waranties or obligations of this purchase order and shall not be deemed a waiver of any right ofthe purchaser to insist upon strict perforrnance hereof or any of its rights or remedies as to any such goods, regardless of when shipped, received or accepted, as to any prior or subsequent default haeundett nor shall any purported oral modification or rescission of this purchase order by the Purchaser operate as a waives of any of the terms hereof. 12. ASSIGNMENT OF ANTITRUST CLAIMS. Sella and the Purchaser recognize that in actual economic practice, overcharges resulting from antitrust violations are in fact home by the Purchaser. Theretofore, for good cause and as consideration for executing this purchase order, the Sella hereby assigns to the Purchaser any and all claims it may now have or hereafter acquired under federal or state antitrust laws for such overcharges relating to the particular goods or services purchased or acquired by the Purchaser pursuant to this purchase order. 13. PURCHASERS PERFORMANCE OF SELLERS OBLIGATIONS. If the Purchases directs the Sella to correct nonconforming or defective goods by a date to be agreed upon by the Purchaser and the Sella, and the Seller thereafter indicates its inability or unwillingness to comply, the Purchase may cause the work to be performed by the most expeditious means available to it, and the Sella shall pay all costs associated with such work. The Sella shall release the Purchaser and its contractors of any tia from all liability and claims of any nature resulting from the performance of such work. This release shall apply even in the event of fault of negligence of the party released and shall extend to the directors, off cas and employees of such party. The Seller's contractual obligations, including warranty, shall not be deemed to be reduced, in any way, because such work is performed or caused to be performed by the Purchaser. 14. PATENTS. Whenever the Sella is required to use any design, device, material or process covered by letter, patent, trademark or copyright, the Sella shall indemnify and save harmless the Purchaser fi'am any and all claims for infringement by reason of the use of such patented design, device, material or process in connection with the contract. and shall indemnify the Purchaser for any cost, expense or damage which it may be obliged to pay by reason of such infringement at any time during the prosecution or after the completion of the work. In case said equipment, or any pan thereof or the intended use ofthe goods, is in such suit held to constitute infringement and the use of said equipment or part is enjoined, the Sella shall, at its own expense and at its option, either procure for the Purchaser the right to continue using said equipment or parts, replace the same with substantially equal but non -infringing equipment, or modify it so it becomes non -infringing. 15. INSOLVENCY. If the Sella shall become insolvent or bankrupt make an assignment for the benefit of creditors, appoint a receiver or trustee for any of the Sellers property or business, this order' may forthwith be canceled by the Purchaser without liability. 16. GOVERNING LAW. The definitions ftams used or the interpretation ofthe agreement and the rights ofall parties hereunder shall be construed under and governed by the laws ofthe State of Colorado, USA. The following Additional Conditions apply only in cases where the Sella is to perform work hereunder, including the services of Sellers Repremmative(s), on the premises of others. 17. SELLERS RESPONSIBILITY. The Seller shall carry on said work at Seller's own risk until the same is fully completed and accepted, and shall. in case of any accident, destruction or injury to the work and or materials before Sella's final completion and acceptance, complete the work in Sella's own expense and to the satisfaction of the Purchaser. When materials and equipment are furnished by others for installation or erection by the Seller, the Seller shall receive. unload, store and handle same at the site and become responsible therefor as; though such materials and/or equipment were being furnished by the Seller under the order. 18. INSURANCE. The Sella shall, at his own expense, provide for the payment of workers compensation, including occupational disease benefits, to its employees employed on or in connection with the work covered by this purchase order, and/or to their dependents in accordance with the laws of the state in which the work is to be done. The Sella shall also carry comprehensive general liability including, but not limited to. contractual and automobile public liability insurance with bodily injury and death limits of at least $300.000 for any one person, $500,000 for any one accident and property damage limit per accident of $400.000, The Seller shall likewise require his contractors, if any, to provide for such compensation and insurance. Before any of the Sellers or his contractors employees shall do any work upon the premises of others, the Sella shall furnish the Purchaser with a certificate that such compensation and insurance have been provided. Such certificates shall specify the date when such compensation and insurance have been provided. Such certificates shall specify the date when such compensation and insurance expires. The Sella agrees that such compensation and insurance shall be maintained until after the entire work is completed and accepted. 19. PROTECTION AGAINST ACCIDENTS AND DAMAGES. The Seller hereby assumes the entire responsibility and liability for any and all damage, loss or injury of any kind or nature whatsoever to persons or property caused by or resulting fiom the execution ofthe work provided for in this purchase orderer in connection herewith. The Seller will indemnify and hold harness the Purchaser and any or all of the Purchasers officers, agents and employees fiom and against any and all claims, losses, damages. charges m' expenses, whether direct or indirect, and whether to poisons or property to which the Purchaser may be put or subject by reason of any act, action. neglect, omission or default on the pan ofthe Seller, any of his contractors, or any of the Sellers or contractors officers, agents or employees- In case any suit or other proceedings shall be brought against the Purchaser. or its officers, agents or employees at any time on account or by reason of any act, action, neglect, omission or default ofthe Seller of any of his comments or any of its or their officers, agents or employees as aforesaid, the Seller hereby agrees to assume the defense thereof and to defend the same at the Sellers own expense, to pay any and all costs, charges, attorneys fees and other expenses. any and all judgments that may be incurred by or obtained against the Purchaser or any of its or their officers. agents or employees in such suits or other proceedings, and in case judgment or other lien be placed upon or obtained against the property ofthe Purchaser, or said parties in or as a result of such suits or other proceedings, the Seller will at once cause the same to be dissolved and discharged by giving bond or otherwise. The Sella and his contractors shall take all safety precautions. banish and install all guards necessary for the prevention of accidents, comply with all laws and regulations with regard to safety including, but without limitation, the Occupational Safety and Health Act of 1970 and all rules and regulations issued pursuant thereto. Revised 11 91 09/12/01