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Home My WebLink AboutRFP - P1034 VEHICLE CONSIGNMENT SALES (2)REQUEST FOR PROPOSAL P1034 Vehicle Consignment Sales The City of Fort Collins on behalf of the North Front Range Metropolitan Planning Organization (NFRMPO) is accepting written proposals from qualified firms. Written proposals, three (3) copies will be received at the City of Fort Collins' Purchasing Division, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80524. Proposals will be received before 2:30 p.m. (our clock), August 16, 2006. Proposal No. P1034. If delivered, they are to be sent to 215 North Mason Street, 2nd Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins, 80522-0580. Questions concerning the scope of the project should be directed to Project Manager Anne Blair 221- 6859 Questions regarding proposals submittal or process should be directed to James R. Hume, CPPO, Senior Buyer (970) 221-6776. A copy of the Proposal may be obtained as follows: Download the Proposal/Bid from the BuySpeed Webpage, https://secure2.fcaov.com/bso/login.isi) 2. Come by Purchasing at 215 North Mason St., 2"d floor, Fort Collins, and request a copy of the Bid. Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision -making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited. Collusive or sham proposals: Any proposal deemed to be collusive or a sham proposal will be rejected and reported to authorities as such. Your authorized signature of this proposal assures that such proposal is genuine and is not a collusive or sham proposal. The City of Fort Collins reserves the right to reject any and all proposals and to waive any irregularities or informalities. Sincerely, J e B. O'Neill II, CPPO, FNIGP Dir for of Purchasing &Risk Management 215 North Mason Street • 2"d Floor • P.O. Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 0 Fax (970) 221-6707 www.fegov.com Proposal No. P 1034 Vehicle Consignment Sales Closing date: August 16, 2006, 2:30pm (our clock) Section 1.0: Proposal Requirements Section 1.1: General The City of Fort Collins is soliciting proposals for vehicle consignment sales services. Section 1.2: Proposal The City of Fort Collins shall not reimburse any firm for costs incurred in the preparation and presentation of their proposal. Firms shall submit three (3) copies of their proposal. The proposal must be signed by a duly authorized representative of the firm submitting the proposal. The signature shall include the title of the individual signing the proposal. Section 2.0: Background The North Front Range Metropolitan Planning Organization (MPO) administers a fleet of vans used for car pooling. Part of the fleet consists of leased units; the rest are owned by the MPO. The City of Fort Collins has a wholly owned fleet of automobiles and light trucks. When vehicles are replaced or when fleet size must be reduced, the above entities use several methods for disposal of surplus vehicles. Trading the older units for new ones is done when the offered trade value is judged to be sufficient. Other times vehicles are sold at auction. Vehicles held for auction continue to depreciate in value in the interim and insurance coverage must be maintained on units awaiting auction. In order to minimize such expenses and to ensure the highest resale value for surplus vehicles, the entities intend to explore other sales methods, including consignment sales. The City of Fort Collins is acting on behalf of the MPO in this proposal, but may elect to use the consignment sales method for some of its own light duty trucks and staff cars. Between the two entities, it is estimated that 10 to 15 vehicles per year would be consigned for sale with the selected vendor. Note: This is not a guarantee of a minimum number of units to be consigned each year. Section 3.0: Scope of Work In general, the dealer selected under this request for proposal would enter into a service agreement with the City of Fort Collins to provide consignment sales services to the City and the MPO. All vehicles sold via consignment will be wholly owned by the consigning entity. No liens or debts will be involved. Those services would include, at a minimum: 1. Develop, in cooperation with the City, a sales agreement acceptable to all parties. 2. Develop a simplified method of pricing vehicles for sale. 3. Provide fire and theft coverage for consigned vehicles. The entities owning the vehicles will maintain their own insurance coverage while the vehicle is consigned. 4. Develop procedures for accepting trades. 5. Develop a plan for including such consigned vehicles in any dealer advertising. 6. Sell City and MPO vehicles in accordance with the negotiated agreement. Section 4.0: Pricing In your written response to this proposal provide pricing to cover the following items: 1. Proposed non-refundable consignment fee, if any. 2. Proposed monthly storage fee, if any, while the vehicle is consigned. 3. Proposed commission fee to be collected out of sales proceeds. Section 4.1: Submittals Your written response to this request for proposal must include the following: 1. Company history and experience in vehicle sales. 2. The name and contact information for the company representative responsible for providing additional information related to this proposal. 3. References from three or more organizations which have used your company for similar services within the last two years. 4. A copy of the standard sales agreement used for consignment sales. 5. A narrative statement describing how vehicles could be priced. 6. A proposed method of handling trades. The amount due the consigning entity for sold vehicles must not be reduced by the trade. 7. Provide samples of your current advertising and describe how consigned vehicles would be included in that advertising. 8. Simple resumes of personnel who will handle sales of consigned vehicles. Section 5.0: Evaluation and Assessment of Proposal An evaluation committee shall rank the interested firms based on their written proposals using the ranking system set forth below. Firms shall be evaluated on the following criteria. An award may be negotiated on the basis of written proposals, or up to three vendors may be invited to participate in interviews. If interviewed, vendors will be rated on the same basis as the written proposals. The rating scale shall be from one (1) to five (5), with one (1) being a poor rating, three (3) an average rating, and five (5) an outstanding rating. Recommended weighing factors for the criteria are listed adjacent to the qualification. Weighting Qualification Standard Factor 2.0 Scope of Proposal Does the proposal show an understanding of the project objective and results that are desired? 2.0 Assigned Personnel Do the persons who will sell vehicles under the contract have the necessary skills? 1.0 Availability Can the vehicles be sold in a timely manner? 1.0 Motivation Is the firm interested in the project? 2.0 Cost Do the proposed costs compare favorably with other dealers? 2.0 1 Firm Capability Does the firm have the sales and support capabilities and experience for the project? Section 5.1: Reference Evaluation (Top -ranked firms) The Project Managers will check references using the following criteria. The evaluation rankings will be labeled Satisfactory / Unsatisfactory. a. Overall Performance - Would you hire this company again? b. Timetable - Were vehicles sold within a reasonable time? Was documentation handled in a timely manner? G. Cooperation - Was the company responsive to client needs; did the company anticipate problems? Were problems solved quickly and effectively? d. Cost and Proceeds - Were sales costs reasonable? Were costs correctly deducted from payments due? Were payments received in a timely manner? Section 6.0: Proposal Acceptance All proposals shall remain subject to initial acceptance 90 days after the day of submittal. REVIEW AND ASSESSMENT Professional firms will be evaluated on the following criteria. These criteria will be the basis for review of the written proposals and interview session. The rating scale shall be from 1 to 5, with 1 being a poor rating, 3 being an average rating, and 5 being an outstanding rating. WEIGHTING QUALIFICATION STANDARD FACTOR 2.0 Scope of Proposal Does the proposal show an understanding of the project objective, methodology to be used and results that are desired from the project? 2.0 Assigned Personnel Do the persons who will be working on the project have the necessary skills? Are sufficient people of the requisite skills assigned to the project? 1.0 Availability Can the work be completed in the necessary time? Can the target start and completion dates be met? Are other qualified personnel available to assist in meeting the project schedule if required? Is the project team available to attend meetings as required by the Scope of Work? 1.0 Motivation Is the firm interested and are they capable of doing the work in the required time frame? 2.0 Cost and Do the proposed cost and work hours compare Work Hours favorably with the project Manager's estimate? Are the work hours presented reasonable for the effort required in each project task or phase? 2.0 Firm Capability Does the firm have the support capabilities the assigned personnel require? Has the firm done previous projects of this type and scope? 2/9/00 P 103� 407-1897 A And Z Import Auto 493-7555 IAII bout Autos 223-8890 JAM igo Motors 221-3194 Auto Integrity 221-9257 Colorado Blue Sky Auto Sales 224-5658 Colorado Motor Car Company 669-8155 Corbett Auto 484-0040 i European Motor Cars Inc 493-4974 Gonzales Auto Sales 206-9963 Highline Motors 221-2754 J & M Import Auto Sales 490-2000 King's Auto Sales 667-1211 L and L Motors 482-4803 Legacy Auto Sales 484-3035 Mulberry Automotive Center 224-4148 North College Motors 224-1310 One Stop Auto 498-0414 Spight Auto Sales 493-8568 Steve's Cars 493-5892 TidweWs- Cactus Hill Auto Sales 493-1371 Trammell's Automotive Qualitv Use 351-8484 392-0022 351-0022 353-5744 336-9665 351-0707 378-1051 353-4337 356-8721 352-3000 785-0606 483-5562 684-6466 353-7777 330-6675 356-0556 669-6080 674-2886 339-5941 351-8000 686-2575 356-5800 356-9232 352-9378 353-5050 351-7422 353-5333 351-0031 506-3600 506-3600 506-3700 330-2439 339-2438 356-6667 353-9815 686-2460 Chuck Harridan hchakib@hotmail.com 407-7837 ,no Phone disconnected Keith Knutnson 4sales(a)autoi ntegrity.net 278-9278 try again Call Mark after 4:00 no Loveland Call for sales manager on Monday no Mike Ailor mailor(c)highlinewebcom 206-9967 IEddie Hauf or Mike Rieger idid not know what it was 221-9116 Faraz Rizzi dgubin(g)kasasinc com 490-1514 no ( Loveland Janet Farkas legacvtractors(a)vahoo_ com 484-3430 Philip Cisneros macenterng quest net 490-1803 ,Mike Kroneberger mikron100Dpeakpeak corn 224-3181 Out of business Ino Steven Dillman i sscars(a)guest net no Phil Tidwell `no cactushillautosales.com 493-5892 Cars 1st Choice Motors 11 st Choice Motors 1 st Choice Motors A & H Auto Gallery IA 1 Discount Auto Center Advantage Auto Broker Affordable Auto Sales All Phase Motors IAII Star Financing Al's Detailing Sales & Service ;ATM Sales B & B Auto Sales Big Mike's Auto & Truck Center Blue Diamond Auto Inc. Blue Mountain Truck & Auto Boots Auto Sales C J Auto C4 Auto !Cache Auto Sales Carriage House Auto, Inc. Champion Auto Group Champion Chevrolet !Combs Auto Sales Deals on Wheels, Inc. Deals on Wheels, Inc. Econo-Rate Transportation Network Econo-Rate Transportation Network Ehrlich Auto Center First Class Motors Ford Authorized Used Cars Garnsey & Wheeler Ford Garnsey & Wheeler Ford Ghent Chevrolet Cadillac Ghent Motor Company i Greeley West Auto Sales Herbies Auto Sales Highway 34 Auto &Truck Sales, Inc Honda Authorized Sales & Service Evans Wiggins Johnstown Evans I Loveland 'Windsor Evans Windsor Phone Company Contace E-Mail Address Fax 506-2791 Honda of Greeley 351-6855 'Jims Auto Sales 587-9996 'Lees Used Cars 356-2692 Major Auto 351-6300 Marty & Dan's, Inc. 352-8000 Midtown Auto Sales 203-0111 Network Auto Source 'Loveland 392-1100 'Northern Colorado Motors 654-1100 Ralph Schomp Chevrolet 339-5338 Riverside Truck & Auto 352-4445 Rocky Mountain Classics Sales,532-0817 Rollin Stone Auto LLC uto Sales 686-5575 S eerane Auto Sales ante 635-9935 Trademark Motors lISeve I Loveland 284-5155 Tri-County Auto Sales, LLC 785-0664 Weld County Auto Sales Platteville 352-1313 Weld County Garage j I 1 I I j i