HomeMy WebLinkAboutRESPONSE - RFP - P1018 CONSULTING ENGINEERING SERVICES FOR HARMONY RD IMPROVEMENTS SENECA ST TO COLLEGE AVEPublic Outreach Plan
Harmony Road Improvements
Interwest Consulting Group
1218 West Ash Street, Suite C Windsor, Colorado 80550
Tele 970.674.3300 Fax 970.674.3303
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Relationship
Knowledge
Experience
...Success
Consulting Engineering Services for:
Harmony Road Improvements
Seneca Street to College Avenue
Interwest Consulting Group
1218 West Ash Street, Suite C Windsor, Colorado 80550
Tele 970.674.3300 Fax 970.674.3303
May 22, 2006
Mr. Dean Klingner, Project Manager
City of Fort Collins Engineering
281 North College Avenue
Fort Collins, CO80522 INTERWEST C O N S U L T I N G GROUP
RE: Request for Proposal P1018 Consulting Engineering Services for
Harmony Road Improvements Seneca Street to College Avenue
Dear Mr. Klingner:
Interwest Consulting Group is pleased to provide this proposal for the Harmony Road Improvements from
Seneca Street to College Avenue. This project has a unique variety of challenges. It will require the
combination of an evaluation of the technical options, especially the conventional vs. modem roundabout at
the intersection of Harmony and Shields, managing the complexity of three funding methods, in particular
CMAQ funding which triggers several additional work products and processes such as more in depth
environmental work and coordination with CDOT, and developing and implementing a thorough community
involvement program. These three key challenges will together serve to pressure another significant goal of
the project — to complete a substantial portion of the construction by the end of 2007.
In order to meet this challenge we have assembled a team who has worked together on many transportation
projects in Northern Colorado. I will lead the effort and serve as the Project Manager meaning that I will be
the City's key contact person, attend team meetings and direct the day-to-day design efforts of our team.
The tuterwest Team Advantage
✓ Team Firms — The group of firms that we have assembled are small specialized firms with low turnover
and excellent reputations. The advantage is that the City will always be dealing with owners and
principals of each company. This project is very important to the firms involved and our commitments
come from the highest level of each company.
✓ Team Members — Our core of highly skilled individuals are dedicated to the success of this project. Bob
Almirall, Mike Oberlander, Jon Lofton, Angela Milewski, Tom Chapel, Eileen Bayens and Martina
Wilkinson are all names that are recognized regionally as highly qualified, successful consultants. The
advantage is that the City will have more value added to the design and ultimately more successful project
outcomes.
✓ Corridor Knowledge- Our team includes design staff who worked on the original conceptual layout of the
Harmony Corridor from Seneca Street to Mason Street. The advantage is that the City will be working
with experts that have deep knowledge of the corridor which will result in a shorter ramp -up time and
ultimately better decisions.
We are confident that together we will provide the City an exceptional level of service. We have responded to
the various elements of the RFP in the manner outlined and we look forward to an opportunity to discuss this
proposal in detail. If you should have any questions, please call me at 970-674-3300.
Sincerely,
Terry J. Rodrigue, P.E., T.E.
Project Manager
1218 W. ASH, STE. C • WINDSOR, COLORADO 80550
TEL 970. 674. 3300 • `Ax 970. 674,3303
PROJECT UNDERSTANDING
IMTMWWUST CONSULTING OROUl
Background
This project will serve to meet the needs of the community by fully implementing the improvements of a
critical corridor within the City of Fort Collins. Harmony Road has long served as one of the highest
volume and highest profile east -west arterials in the city. This project will provide a much needed
completion to the corridor which is used by local residents, commuters, Fort Collins Public Library and
Community College attendees, and recreational users traveling to and from Horsetooth Reservoir. The
roadway generally functions as a 2-lane roadway due to the inconsistent areas of widening from previous
development, the Harmony and Shields intersection is often backed up and has one of the highest accident
rates in the City, and there is a lack of continuity for both pedestrian and bicycle facilities. In short, this is
an important opportunity to design a well planned corridor to serve the community at large.
In 2000-2001, the City enlisted a local engineering firm to evaluate the Conceptual Design
(approximately 50%) for this portion of the corridor. The original team's Project Manager, Mike
Oberlander, and Project Designer, Jon Lofton, are now members of the Interwest Consulting Group
Design Team and bring a wealth of knowledge and history to the project that is unmatched. It is the
City's goal to utilize the extensive work that was performed previously; therefore, the Interwest Team has
the unique ability to "hit the ground running" and expeditiously further the design concepts.
General Project Description
The Harmony Road widening project involves 4-lane arterial roadway improvements along the corridor,
including the addition of bike and pedestrian facilities, and a significant upgrade to the Harmony and
Shields intersection. The limits of the project are from approximately 600 feet east of Senaca Road, east
through the Harmony and Shields intersection, with transitions on the north and south legs, and
continuing east to Mason Street. The Interwest Team will provide conceptual, preliminary and final
design plans and specifications for the successful approval, bidding and construction of this project.
Another component of the project will be to evaluate conceptual alternatives to extend the improvements
between Mason Street and College Avenue.
The Harmony and Shields intersection will include considerations for both a traditional signalized
intersection and a modern roundabout. The existing intersection functions at a Level of Service F during
peak hours and the existing lane skew through the intersection contributes to the high accident rate. Due
to the intersection's close proximity to the Library and College, there are high volumes of pedestrians and
bicyclists therefore, any alternatives for the intersection must include well planned and safe facilities for
alternate modes of transportation.
The corridor contains a mix of vacant and developed parcels that will require significant coordination
during the design. Other design constraints include multiple funding sources with varying layers of code
requirements, historic trees, environmentally sensitive resources, bus transit considerations, modifications
to an existing railroad crossing, utility relocations and crossings, right-of-way acquisitions and conflicts
with existing site structures. Construction phasing will also be a critical element in order to maintain the
high volume of traffic through this corridor during construction.
Important to the understanding of this project is the comprehension of the variety of design challenges. In
the following section, "Project Goals and Approach", we will identify the most significant challenges
along the corridor and discuss our approach to each.
Project Understanding
Page 1
PROJECT GOALS AND APPROACH
I4?yw I" T cO N S U LTING GYOYI
The following project goals have been identified along with our approach to resolving or minimizing the
impacts of each. Certain numerical items are denoted graphically on the Exhibits following this section.
1: Arterial Roadway Geometry
Goal: Portions of Harmony Road in its current configuration are
not significantly different than the anticipated final design.
However, there are several specific geometrical changes that will
impact the corridor such as the addition of curb and gutter,
sidewalks, lane tapers, raised medians, travel lanes and bike lanes.
It is the goal of the City to improve the operation and safety of the
corridor while minimizing the need for property acquisitions.
Approach: This design will incorporate the conceptual design
work that was performed for the City in 2001 by members of the Interwest Team, Jon Lofton and Mike
Oberlander. The Interwest team will modify this design as the balance between the constraining forces is
evaluated, and incorporate variable geometrics until the desired configuration is achieved.
2: Harmony and Shields Intersection
Goal: In the past both an enlarged traditional signalized intersection
and a modern roundabout have been analyzed for this location. It is
the goal of the City to update each of these alternatives using current
traffic counts prior to choosing the preferred alternative.
Approach: Design alternatives for the intersection will be provided
including geometrics for the intersection and all approaches,
including Level of Service calculations. An update of the
Intersection Alternative Analysis, dated April 2002, will be performed to include evaluation criteria such
as Level of Service, Air Quality, Accident Analysis, Public Perception/Acceptance, Cost, and Alternative
Mode Mobility. Specific issues related to each alternative are further explained below:
Traditional Intersection
There are a number of inherent difficulties with the design of a traditional intersection at this location,
most notably being the shear size required and the direct impacts to adjacent properties. A significant
constraint in the original conceptual design involved holding the south side of the first intersection to the
north of Harmony Road (Wakerobin Lane) as project limit line. At the time this intersection served as a
major school bus route from the elementary and middles schools to the west; therefore, it was not feasible
to propose extending the raised median within Shields to the north of this intersection. Over the past
several years there have been other major roadway connections such as the Seneca Road extension to
Horsetooth Road that may alter that design criteria. The ability to lengthen lanes and tapers north of
Wakerobin could significantly improve the overall design of the intersection.
Modern Roundabout
Upon initial review of the 2002 Intersection Analysis, one would heavily
lean toward the construction of a modern roundabout at this intersection.
However, one of the most important criteria that falls against the use of a
roundabout is the negative public perception. In order to successfully
Project Understanding
Page s
proceed with a large scale roundabout such as this, significant effort will be needed relative to a Public
Education Process.
Another concern relative to the roundabout design is the proximity to The Woodlands Condominiums on
the northeast corner of the intersection. As the previous design was only developed to the 50% level, our
Team will further analyze the design and fine tune the geometrics to more closely review the impacts.
Mark Johnson, with MTJ Engineering, is a renowned expert in the field of modern roundabout design and
will lead the effort in updating this Analysis.
3: Funding Sources
Goal: There are three (3) funding sources associated with the B 7 iY1
project. The Building on Basics (B.O.B.) sales tax approved by nWas,1 L
the voters in 2005 makes up approximately $3.9 million; Street S'
Oversizing Development Fees make up approximately $4.1
million, and Federal Congestion, Mitigation and Air Quality (CMAQ) funds make up approximately
$700,000. It is the goal of the City to manage these funds carefully through prudent and innovative
designs.
Approach: The Interwest Team will take an active role in the development of plans and specifications
that utilize the available funds in the most efficient manner. As the CMAQ funds relate only to the
Harmony and Shields intersection project, those plans will be prepared in CDOT format. In order to most
efficiently design the corridor, we recommend designing the entire project in one continuous set that will
be broken out into the individual review sets toward the end of the preliminary phase.
4: ROW Acquisition
Goal: Right-of-way acquisition is required across several properties along the corridor. It is the City's
goal to minimize the need for right-of-way acquisition while balancing the need for improved roadway
operation.
Approach: The Interwest team will evaluate right-of-way alternatives throughout the conceptual design
phase and make recommendations as to design criteria that may be modified in order to minimize or
eliminate the need for acquisition of right-of-way. As part of the design phase, right-of-way acquisition
exhibits will be prepared. The Team will assist the City in coordination with adjacent property owners.
The acquisition process for the portions of the project affected by federal funding will be performed by
the Interwest Team. Beverly Phillips with Value Consultants will provide site appraisals and Phil Mazur
with Western States Land Services will provide property acquisition services. Each of these team
members is well known and respected by the City and State representatives that will be responsible for
the acquisition oversight of this project.
5: CDOT Coordination
Goal: The Harmony/Shields Intersection project includes a Federal funding source;
T, therefore, requires CDOT design aspects and coordination. It is the goal of the
L&AOOCity to partner with a consulting team that has extensive experience working with
CDOT Region 4 and understands their unique requirements for plan and
specification preparation.
Approach: The Team will coordinate closely with Wendy Turner or the assigned CDOT representative
throughout the process. Interwest team members have worked on numerous projects with Ms. Turner and
the CDOT review staff giving us a unique understanding of their requirements. In addition Mr. Jeff
Manuel with Smith Environmental worked for 30 years in CDOT Region 4 and will be the Team's liaison
on environmental and processing issues.
Project Understanding
Page 3
6: Coordination with Affected Property Owners and the Traveling
Public
Goal: It is the City's goal to inform and educate the interested parties of this
corridor in order to answer their questions and minimize their concerns.
Approach: Significant coordination is required between the Interwest Team,
the City and all interested parties. Items to be addressed include property
impacts, construction timing, detours, and maintaining access throughout
construction. The Interwest team is prepared to take a lead role in this process.
For certain properties along this particular corridor it is our belief that one-on-one coordination with the
property owners is the best approach. For other properties and to inform other interested parties, our
Team proposes to employ and facilitate a full scale Outreach Program including newsletters, Internet
updates and Open Houses. Mrs. Eileen Bayens with White Pine Consulting is a former City employee
with extensive experience in public outreach for roadway projects and will spearhead this effort.
7: Construction Phasing
Goal: This corridor experiences very high traffic volumes as a destination to homes, businesses, the
mountains, the Public Library and the Front Range Community College. In addition, the multiple funding
sources will result in at least two bid packages and possibly two general contractors. Therefore, it is the
goal of the City to develop a well thought out construction phasing plan to expedite construction while
maintaining the needs of the traveling public.
Approach: The Interwest Team will prepare phasing plans as part of the design process. These plans will
be based upon discussions with City officials related to the desired access control and ease of construction
for the corridor, and the experience of our Construction Administration team.
Phasing and detailed traffic control plans will be needed to facilitate safe use of the corridor during
construction. Maintaining access points are critical aspects of the project and our Team will provide all
necessary details and recommendations to guide the City in its evaluation of alternatives.
8: Drainage
Goal: The existing drainage systems in the area are generally
considered functional by the City Storm Water Department; however,
modifications and extensions of the system will be needed. The goal
of the design will be to minimize impacts to other utilities or properties
while maintaining a functional drainage system.
Approach: The Interwest Team has worked very closely with the City
Storm Water Department and is intimately familiar with their standards
and requirements for storm water facility design. The Mail Creek
Drainage Basin Master Plan outlines the needs for the Basin and does
not show the need for significant improvements to the current system. Several reaches of the Basin will
be impacted by the widening and the Team will present alternative designs to the City staff that will
improve or maintain their current level of functionality. The riprap drainage channel shown is located on
the Front Range Community College (State) property and will be impacted by the widening. Special care
and coordination will be required relative to design alternatives for this section.
9: Mature Trees
Goal. There are several large trees in the southwest corner of the Harmony and Shields intersection that
need to be evaluated with these designs. It is the goal of the City for the consulting team to work closely
with the City Forester to evaluate the health and viability of these trees. Although most of these
Project Understanding
Page 4
Cottonwoods are generally not considered trees worth saving by
knowledgeable professionals, the general public has and will continue to
voice their concerns over the removal of such large trees.
Approach: Members of our team have worked on roadways throughout the
city such as Timberline Road and are familiar with the nuances of saving
such large trees and working closely with the City Forester.
In 2001 our staff was involved in the analysis of these trees and while most
of these large trees were considered to be at the end of their life span (5 to
10 years remaining), there was one large Cottonwood that was deemed a
healthy specimen tree that should be maintained if possible. The
conceptual roadway alignment shown on the attached exhibits is just one of the versions developed by our
staff on behalf of the Street Oversizing Department and shows this particular tree as being removed.
However, several other alternatives were evaluated in an attempt to save this particular tree.
One option that was evaluated was to skew the alignment of Harmony Road approximately 5-7 degrees as
it enters the intersection of Shields from the west. It was determined that the roadway could be shifted
enough to the north to potentially save the tree; however, there were increased impacts to the Front Range
Community College property in transitioning the roadway across the intersection and then back to the
section line. Should the City Forester maintain that this particular tree is still viable, this alternative will
be explored in more detail as part of the conceptual design iterations for the intersection.
110: BNSF Railroad Crossing
Goal: The existing Burlington Northern Santa Fe (BNSF) Railroad
is an active railway and must be maintained while widening the
crossing to facilitate the 4-lane arterial section. It is the goal of the
City to work with a consulting team that is familiar with working
with the Railroad representative and preparing the necessary designs
and construction permit exhibits.
Approach: Our Team is comprised of individuals who have
experience with all aspects of Railroad crossing design and
permitting. We will meet with City staff and representatives from
the Railroad and the Public Utilities Commission (PUC) relative to the modified crossing permit for the
wider roadway section and will provide all necessary exhibits for the City to apply for said permit.
11: Environmental Impacts
Goal: It is the goal of the City to spearhead the environmental clearances and permitting necessary for
the non -federally funded portion of the project and for the consulting team to provide specific
environmental services related to NEPA, CDOT and FHWA requirements.
Approach: Our Team is comprised of environmental experts who have significant experience in working
on such complicated projects. Mr. Jeff Manuel has over 30 years experience working for CDOT Region
4 as an environmental planner and project manager. Recommendations resulting from the environmental
studies will be incorporated into the design at the earliest possible stage in development.
12: Schedule
Goal: The City has outlined a very aggressive schedule to begin the construction of improvements along
the corridor. The RFP outlines the design to begin in the summer of 2006, completed by early 2007, and
a substantial portion of the construction completed in 2007.
Project Understanding
Page 5
Approach: In Section II we have provided a Microsoft Project outline of a tentative project schedule to
show the critical path items we believe are necessary to achieve this goal. There are several "Risk Points"
that could affect the overall schedule. The most significant being the acquisition of right-of-way.
Property acquisitions, especially those portions associated with the federally funded intersection will have
the longest lead times. In particular, the appraisal and acquisition process can not commence in earnest
until the plans are developed to a point where precise property impacts are identified. Another Risk Point
in the schedule relates to the public process for roundabout acceptance. While City Staff may support the
modern roundabout design, City Council may be reluctant to approve the concept if citizen opposition
remains strong. However, a successful Public Education campaign may take several months, delaying the
intersection alternative decision, acquisition process and ultimately the start of construction.
Project Understanding
Page 6
June 9, 2006
Mr. Dean Klingner, Project Manager
City of Fort Collins Engineering
281 North College Avenue
Fort Collins, CO 80522
INTERWEST C O N S U L T I N G G R O U P
RE: Request for Proposal P1018 Consulting Engineering Services for
Harmony Road Improvements Seneca Street to College Avenue
Dear Mr. Klingner,
We appreciate the opportunity to present our team's approach and ideas for the Harmony Road
Improvement Project. One area of significance is the opportunity to craft a successful public
outreach program to support the design and construction efforts.
Enclosed is a draft Public Outreach Plan that presents:
✓ Our approach to building a public outreach program
✓ An identification of Key Stakeholders and Key Issues
✓ A toolbox of ideas and the most effective uses of each
✓ The public outreach team that will be responsible for leading this effort throughout the
project
✓ And samples of communications pieces that we used as part of a team in a previous project
Thank you for the opportunity to present our approach and we look forward to further discussions on
this project. If you should have any further questions, please call me at 970-674-3300.
Terry odiigue, P
Proj t Manager
1218 W. ASH, STE. C • WINDSOR, COLORADO 80550
TEL.970.674.3300 • E.X.970.674. 3303
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SCOPE OF WORK
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General Project Scope
There are three main components to this project as outlined below:
Conceptual, Preliminary, and Final Arterial Roadway Design for West Harmony Road
from approximately 600-feet east of Seneca Street to Mason Street
Conceptual Design
This section of the corridor was evaluated as a 4-lane arterial design in 2001 and several members of the
Interwest Team played critical roles in that analysis. Now our Team will advance those concepts based
upon up to date traffic counts and enhancements made to the corridor. As this portion of the project is
partially funded by the Building on Basics sales tax and partially by the Street Oversizing Development
Fees, it is intended for the plans and specifications to be based on the current Larimer County Urban Area
Street Standards (LCUASS) and to generally meet typical City standards.
The initial phase of this project will be the data gathering and research. Although the Interwest Team is
intimately familiar with the corridor, it will be important to update all background information relative to
utilities, drainage, survey, property ownership, traffic counts, geotechnical and environmental impacts,
access, transit and railroad requirements.
One of the most vital scheduling aspects of a roadway project is to make sure that all the utilities within
the project limits are relocated in a timely manner to allow the contractor to construct the improvements
without delay. This is accomplished by having all utilities potholed and identified in the construction
documents to verify their location and to determine if the depth or alignment creates a conflict with
proposed crossings or the proposed pavement section. We propose to obtain potholes across the roadway
at 100 foot intervals. Based on an average of 5 utility crossings per section we estimate approximately
300 potholes for the project component ending at Mason Street. The City may still require the contractor
to pothole all utilities when they are under construction even though this information has been gathered.
Once the utilities have been potholed, individual field meetings are scheduled with both public and
private utility companies to go over the project scope and provide enough time for them to schedule their
relocations, provide new services for new developments, upgrade their systems, and place conduits for
future crossings. We encourage them to think ahead of development so there are no reasons to cut into
the newly constructed roadway for utility issues. We will host a Utility coordination meeting with all the
utility companies so they can coordinate their schedules and work within joint trenches if applicable. We
assist them in identifying which utilities must be relocated and will create a conflict with the construction
schedule prior to commencement.
It is assumed for this proposal that the City will order and provide Title Work for all affected properties
along the corridor; however, the Interwest Team can lead this process if so requested by the City. The
City Surveyor will provide the topographic and real property information from field findings and County
Records for our Team to prepare the digital terrain model and property base map.
Interwest will work as an extension of the City staff throughout this process in order to evaluate and reach
consensus on the critical design elements of this phase such as horizontal roadway geometry, construction
phasing, schedule, utility, drainage and right-of-way requirements, and cost estimates.
Scope of Work
Page 1
Conceptual Design Deliverables
■ Conceptual (50%) Plans
■ Traffic Study
■ Geotechnical Investigation w/ Pavement Design Report
■ Utility Pothole Maps
■ Land Ownership and Land Acquisition Need Maps
■ Conceptual Construction Cost Estimates
■ Detailed Monthly Progress Reports
■ Project Meeting Minutes
■ Open House Exhibits
Preliminary Design
Once we have agreed upon the preferred alignments, the preliminary design will commence. During the
preliminary design we will prepare plans showing the horizontal and vertical alignments, right-of-way
needs, utility installation and relocation designs, signal relocation (if required), grading and erosion
control design, drainage plans and reports, landscaping and irrigation. Preliminary roadway cross
sections will also be provided. This level of detail will allow for quantity takeoffs and cost estimating and
give us a tool for further discussions with affected property owners. At this time, it is often useful to
layout much of the project in the field as this helps to identify issues that may have been missed during
the preparation of the preliminary plans.
Our Team is well versed with the identification and acquisition of right-of-way and easements and will
coordinate with the City Surveyor who will prepare the necessary exhibits and legal descriptions, and City
Real Estate Services who will spearhead the acquisition of properties not affected by Federal funds. Our
Team is also comprised of professionals with expertise in the area of Appraisals, Negotiation and
Acquisition for the Federal funded portions of the project.
We will assist the Real Estate Services Department by meeting with the surrounding owners once a
conceptual/preliminary design is complete to provide information regarding the changes in their frontage
and access. We review technical information regarding easement and/or take areas, discuss the project
scope and how it will affect them during construction, listen to their needs to assure the least amount of
impact to their property, and continuously inform them on the project's progress.
We will provide a detailed cost estimate using the Colorado Department of Transportation numbering
system and Standard City of Fort Collins Bid Formats with competitive unit prices from our data base.
The estimate will include all bid items as well as the miscellaneous project costs to provide the City of
Fort Collins with an accurate project budget. We have many years of experience in splitting the
responsibilities for adjacent developing properties as well as other participating departments. We also
have experience in managing projects with different funding sources. Our team is equipped with
advanced total estimating programs similar to those used by the local roadway contractors for estimating
bid quantities. We go beyond the typical line items listed on the engineering plans and include other line
items that would normally result in a change order.
Due to our many years of experience in constructing public roadways, we know what to look for that
could invite a change order request. We believe the key to a great bid is investing a lot of time defining
the scope of the project and the ability to foresee issues that could add to the scope of the project.
Preliminary Design Deliverables
■ Preliminary (75%) Plans Q full size and 11 half-size sets)
■ Preliminary Drainage Report
■ Preliminary Construction Cost Estimate
■ Detailed Monthly Progress Reports
Scope of Work
Page 2
• Project Meeting Minutes
■ Open House Exhibits
Final Design
Once the preliminary design phase is complete we will proceed with the preparation of final plans for
bidding and construction. The plans for this component will be in compliance with the LCUASS.
Our team believes in thinking outside of the box and looks at different approaches to completing the
project under budget and on time. We have experience in putting together special bids such as: incentive
bids, cost plus time bids, milestone bids, aggressive schedules, and lowest -responsible bids with work day
schedules. We have found that the public really appreciates the City going above and beyond to make
sure the impacts to the traveling public and surrounding businesses, schools and residential areas are
minimized through creative bidding.
The construction specifications will consist of the necessary Standard Special Provisions and Project
Special Provisions to the "Standard Specifications for Road and Bridge Construction", used by the City
and CDOT. We will ensure that the Special Provisions are unique to the project and cover all items listed
on the bid that need to be explained to the Contractor to clearly define what is expected and what should
be included in the unit prices.
Our Team will create quality bid documents that are clearly defined, with accurate construction items
producing a project that is straightforward to bid and construct. We will create a design that incorporates
all facets of the project that will be constructed. This will help eliminate confusion during the
coordination and review process. Once the design has been completed and approved, the design team will
create construction plan sets for the different phases of the project. This project will need to be separated
into at least two construction sets: 1) The surface work for the intersection, including the median noses
and pedestrian access landings, and 2) The remainder of the project (including all utility
relocates/upgrades in the intersection) showing the intersection for reference only. The intersection
design must be separate to save the City of Fort Collins money on the project, given that it is a CMAQ
funded portion of the project, the bid documents must be in CDOT format and the unit prices will include
Davis Bacon Wages.
We have experience in applying for all local government, state and federal construction permits necessary
to complete the project and have experience in coordinating with the railroad and ditch companies in the
surrounding areas.
Our team will assist the City of Fort Collins in preparing the Pre -Bid Meeting. Our Pre -Bid Meetings
generally consist of a power point presentation that is split into two segments: The first covers the
general requirements for the project and the second section goes over all of the items found on the bid
with photographs showing existing conditions. Packets are handed out to all attending contractors made
up of all of the power point slides along with note areas for comments during the presentation.
Our team will attend the bid opening and immediately follow up with a complete evaluation of the
Contractor bids. We will prepare a computerized bid tab and check for accuracy once the documents are
available. After the contract has been awarded, we will coordinate a pre -construction meeting involving
all necessary utility companies, City and State officials.
Final Design Deliverables
■ Final (95%) Plans (3 full size and 11 half-size sets)
■ Bid (100%) Plans (1 Mylar signed/sealed set and electronic files)
■ "For Construction" Plans (1 Mylar signed/sealed set)
■ Final Drainage Report
Scope of Work
Page 3
■ AutoCAD Design Drawings for City Construction Staking
■ Final Construction Cost Estimates
• Contract Documents and Specifications
■ Detailed Monthly Progress Reports
■ Project Meeting Minutes
Arterial -Arterial intersection design for the Harmony / Shields intersection
The majority of the project research and conceptual deliverable items noted above will also cover the
needs for the Harmony / Shields intersection. The project limits are noted as being along Harmony Road
from Starflower Drive to Regency Drive and along Shields Street from Wakerobin Drive to Clarendon
Hills Drive.
As this project is partially funded through a CMAQ grant, the contract documents will need to be
prepared in CDOT format and the right-of-way acquisition process will need to meet all applicable State
and Federal regulations. As outlined throughout this proposal, our Team is skilled and prepared to assist
the City with all aspects of the design of the intersection alternatives, including traditional signalized
intersection and roundabout analyses, environmental assessments and right-of-way acquisitions.
Our project approach will be to design this intersection concurrently with the arterial design of Harmony
Road in order to effectively evaluate and design the overlaps between the two projects. Therefore, plans
and exhibits will be prepared showing the entire corridor. Once plans are ready for formal review
submittals the plans will be split into the projects with the appropriate format and details.
Deliverables
■ Updated Intersection Alternative Analysis
• Conceptual (50%) Plans
■ Preliminary (75%) and Final (95%) Plans (3 full size and 11 half-size sets of each)
■ Bid (100%) Plans (1 Mylar signed/sealed set and electronic files)
■ "For Construction" Plans (1 Mylar signed/sealed set)
■ AutoCAD Design Drawings for City Construction Staking
■ Conceptual, Preliminary and Final Construction Cost Estimates
■ Contract Documents and Specifications
■ Detailed Monthly Progress Reports
■ Project Meeting Minutes
Conceptual Roadway Design for W. Harmony Road from Mason Street to College Avenue
The intent of this project is to conceptually evaluate upgrading the existing Harmony Road street section
to Arterial Standards between Mason Street and College Avenue. This will require extensive
coordination between the Harmony Road Project and other Harmony / College intersection studies such
as the Bicycle Lane Project and Access Plans for South College Avenue, and with the Environmental
Study being performed by CDOT.
Of special concern in this section is the lack of bike lanes. With the completion of improvements from
Seneca Street to Mason Street, there will be continuous bike lanes on all portions of Harmony Road
except for this section between Mason and College. With the addition of the Mason Street Corridor Trail
to the west of the Harmony / College intersection, we anticipate a mixed level of commuter and
recreational trail users wanting to then access the businesses near the intersection; therefore, it is
important to develop a safe ped/bike system in the very near future.
This section has other constraints that will challenge our ability to provide a standard LCUASS arterial
section such as the close proximity to several existing structures and the substantial centerline offset
through the intersection. The addition of a dedicated right turn lane from east bound to south bound
Scope of Work
Page 4
College Avenue would significantly improve the Level of Service on this approach; however, the close
proximity of Ultimate Electronics will pose a formidable design constraint.
This project will be funded by the Building on Basics sales tax and shall be based on the current LCUASS
wherever feasible. It is the intent of the City to only evaluate conceptual designs at this time; however,
the City may consider extending this contract at a future date to complete the design.
Deliverables
■ Conceptual Design Report
■ Construction Cost Estimate
The following sections describe in greater detail the services to be provided for the development of the
plans described above.
Traffic Engineering
Traffic Study
Although some basic traffic data was completed in past years, this study will utilize current traffic counts
(provided by the City), standards, and area information such as recent and proposed developments to
identify the necessary roadway configurations for all modes of travel. The work will be closely
coordinated with City traffic staff, utilizing their existing traffic volume numbers and agreed upon growth
for the future. Likely "buildout" volumes will also be determined. Access along the entire corridor will
be reviewed and recommendations made for specific changes that would improve the function of the area.
Prior to completion of the traffic study, an overall review of access, mobility, and connectivity in the
project area will be completed. For instance, this includes review of movements allowed at the
intersection of Wakerobin Lane and Shields Street. Since the original work was completed in 2001,
additional connectivity that was completed in the area may provide an opportunity to improve function
along Shields Street. For the intersection of Shields and Harmony, time is included to complete the
traditional intersection review typical when comparing signalization versus roundabouts. Coordination
with the roundabout designer is also included.
Roundabout Analysis
Our Team will update the Intersection Alternative Analysis, dated April 2002. The following general
tasks will be performed as part this new analysis:
Lane Configuration
■ Check capacity performance/geometry and lane configurations through RODEL — Evaluate and
design to include adjacent intersections and business access and overall circulation needs of the area.
■ Including lane use and exit flows and pavement markings thru entire system.
Design Concept(s)
■ Refine/develop preliminary recommended geometry.
■ Ensure feasibility goals and objectives are addressed.
■ Identify lane balance and truck aprons and pavement marking needs.
Geometric Layout
• Check entry path deflection, design vehicle(s), and provisions for minimum pedestrian refuges.
■ Show preliminary pavement markings.
■ Review profiles to determine smooth -safe transitions
• Check for sightline/sight distance issues.
■ Determine preliminary lighting locations for target illumination.
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Page 5
■ Identify construction staging constraints.
Provisions for Vulnerable Road Users
■ Design pedestrian and cyclist facilities based on identified needs.
■ Look into tactile ramp treatments and other crossing details for ADA compatibility.
■ Provide bicycle or shared sidewalks or paths and bicycle lane terminations.
Roundabout Construction Documents (if required)
Finalize Layout
■ Review of vertical design, provisions for vulnerable road users, signs and markings, illumination,
landscaping and construction staging.
■ Recheck deflection, design vehicles and sightlines, and make subtle changes in geometry if necessary.
■ Develop pavement elevations/profiles and overland flow paths to provide good central island
visibility and appropriate pavement cross -fall.
■ Check stopping sight distances to yield lines, cross -sections, and grading using topographic contours.
Signage and Markings
■ Include standard regulatory and warning signs.
■ Determine need for map -type or other directional signs, lane designation signs, exit signs, route
confirmation signs, etc.
■ Determine need for warning signs at crossings for motorists or pedestrians.
■ Provide yield lines, lane designation arrows, crosswalk markings if necessary, and entry and exit
markings.
■ Check lane use balance.
■ Provide spiral striping as required.
Landscape and Lighting Design
■ Review planting plans according to sight restrictions.
■ Provide diagram of clear -view areas if required.
■ Specify minimal horizontal luminance as measured along the curbs.
Landscape Architecture & Irrigation
The Conceptual level plan prepared by JR Engineering was used in developing this proposal. It is
assumed that the site will contain approximately 31, 000 SF of irrigated landscaped median, and 66,000
SF of right-of-way streetscape irrigation. If a booster pump is required, an additional fee will be
necessary for the design and specification of pump equipment.
West Harmony Road from Seneca Street to Mason Street
■ Prepare conceptual, preliminary and final streetscape design
■ Work with city and project team to compare and analyze alternatives for streetscape, medians and
affects on adjacent properties (assume approximately 13 adjacent properties will be affected by
construction)
■ Prepare landscape plans including size and location of plant materials and representative plant list,
planting construction details, fencing details, mitigation plans and irrigation plans
■ Prepare outline specifications for landscape items
■ Prepare opinion of cost and bid tab quantities
■ Prepare exhibits for Open House
■ Attend Open House
Scope of Work
Page 6
Harmony Road / Shields Street Intersection
■ Prepare 2-3 conceptual landscape alternatives based on road design alternatives.
■ Work with city and project team to compare and analyze alternatives for landscape and affects on
adjacent properties and existing vegetation
■ Prepare landscape plans including size and location of plant materials and representative plant list
■ Prepare irrigation plans
■ Prepare outline specifications for landscape items
■ Prepare opinion of cost and bid tab quantities
West Harmony Road from Mason Street to College Avenue
■ Prepare 1-2 conceptual landscape alternatives based on road design alternatives
■ Work with city and project team to compare and analyze alternatives for landscape and affects on
adjacent properties
■ Provide landscape narrative and conceptual plans for inclusion in conceptual design report
Field Investigations
Geotechnical
Tetra Tech MFG will identify the locations of eighteen (18) test holes, at various locations across the right
of way, along Harmony Road within the proposed design area. To minimize conflicts with existing
utilities the location of all utility trenches within the work area will be located, we will have the electrical
power lines, gas lines, water lines, sewer lines, telephone lines, and cable lines located and marked. The
City surveyor will provide the surveying to mark the boring locations and provide Tetra Tech MFG with
grade elevations for all bore holes.
Tetra Tech MFG will coordinate the drilling of eighteen (18) test holes at locations identified on a map of
the work area and agreed upon in advance between Tetra Tech MFG and Interwest. The test holes will be
drilled approximately 10 feet deep. Tetra Tech MFG will arrange for traffic control, approved by the City
of Fort Collins to be in place during all work within the right of way.
We will perform laboratory tests and engineering analysis based on the results of our field and laboratory
investigations. Our tests are expected to include: in -place density and moisture; Atterberg Limits and
particle size analysis; classification; pH, water soluble sulfate content; and soil strength.
We will present our data, opinions, conclusions and recommendation in an engineering report signed by a
professional engineer registered in the State of Colorado. Our report will include the following:
■ Logs of the borings, including soil descriptions, classification using the Unified Soil Classification
System, penetration values, and water level measurements.
■ Discussion of special conditions
■ Pavement design recommendations;
Environmental
Funding Conflicts
There is a potential problem of separating projects that have common links to the roadway networks and
funding them with different funding sources. The Federal Highway Administration (FHWA) could
involve the Harmony Road- Seneca Street to Mason Street segment as an important link to the Harmony
Road/ Shield Street Intersection improvement. They both deal with increased highway capacity issues.
The worst -case scenario could be that FHWA directs the local agency to process an environmental
assessment that includes combining both roadway segments into one project area.
Scope of Work
Page 7
Solution
Smith Environmental, Inc. (SEI) personnel has the experience in dealing with the FHWA and CDOT with
determining reasonable roadway termini, and how each segment can stand alone as a separate project. If
an Environmental Assessment is required (but at this time SEI does not think this will be needed), SEI
can accomplish and complete the entire process if need be. Early coordination with the CDOT and
FHWA on this issue is absolutely imperative.
SEI will complete environmental studies to obtain permits and clearances for intersection, roadway and
drainage improvements associated with the Harmony road improvement project. The environmental
scope is segregated into three sections based on the roadway sections in the RFP: Seneca to Mason,
Harmony -Shields Intersection, and Mason to College. Based on the project site reconnaissance
completed by SEI, previous environmental work completed by SEI at the Harmony — Shields intersection,
and its extensive knowledge of the application of National Environmental Policy Act (NEPA) to
transportation projects, SEI believes that a NEPA document (Environmental Assessment) will not be
needed.
Because the Harmony - Shields intersection is the federally funded portion of the project, it will need to
be in compliance with National Environmental Policy Act (NEPA), Colorado Department of
Transportation (CDOT) environmental guidelines, and FHWA requirements, as defined by 23 CFR 771
and 40 CFR 1500. SEI will provide individual study reports to the City of Ft. Collins (City) and CDOT,
to obtain permits and clearances in support of obtaining a signed Categorical Exclusion (CE) form CDOT.
Harmony Road Seneca Street to Mason
This segment of the project subscribes a four lane arterial street, making this a highway capacity project,
but with no federal funding. The City of Ft. Collins will be addressing any environmental conflicts that
come up. If the need arises, SEI can accomplish all the reports/clearances, etc. that may be required.
Harmony/Shields Intersection Mandatory Environmental Tasks
Hazardous Materials — Initial Site Assessment
An Initial Site Assessment (ISA) to identify hazardous substances, petroleum contamination, solid waste,
and other potential environmental impacts will be conducted for the project location by SEI. The
objective of this ISA is to identify potential environmental risks and liabilities to the project sponsors and
construction worker health and safety. This assessment will be accomplished by reviewing written
information concerning the past and present uses of the land; reviewing federal and state databases of
environmental liabilities and potential liabilities; possibly interviewing current and past land owners; and
completing an initial site inspection. This assessment will be accomplished by adhering to CDOT
standards.
The on -site inspection will start with a visual reconnaissance to search for evidence of on -site and nearby
environmental impacts. Information from the visual on -site inspection, from the literature review, and
from the Geotechnical reports (to be provided by the County) will be used to draw conclusions and
complete the ISA report.
Stormwater Discharge Construction Permit and Storm Water Management Plan
SEI will prepare a Stormwater Discharge Construction Permit Application including the
Stormwater Management Plan (SWMP). The SWMP will detail erosion and runoff control
measures, such as a revegetation plan and silt fencing, to prevent surface water quality
degradation. Current best management practices (BMP) will be presented. SEI will submit an
application for a Stormwater Discharge Construction Permit, accompanied by the SWMP, to
CDOT for submittal to the CDPHE.
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Page 8
PUBLIC OUTREACH PLAN
We believe that Public Outreach begins with selection of the design team
Introduction
Our plan for the Public Outreach Element of the project is a straightforward proven approach that
emphasizes understanding, communication and close to the ground work. It is outlined as follows:
✓ Consider the background and context of the project
✓ Identify Key Stakeholders
✓ Develop a thorough understanding of the issues important to each of the Key Stakeholders
✓ Develop and implement a communication strategy to best engage each of the Key
Stakeholders
✓ Develop specific individualized solutions to address each issue
✓ Follow through on all commitments
Background
• For many years, commuters have dealt with long delays during
But onir! peak hours, witnessed many accidents at or around the Harmony
and Shields intersection, and pedestrians and bicyclists have had to
SiS "make do" with substandard facilities or lack of connectivity. In
2005, the voters approved the Building on Basics sales tax and voiced to city officials that improving this
section of roadway is high on their priority list. There will be many citizens that are happy when the
project is underway and that their tax dollars are being well spent and that their voice has been heard.
This being said, they will still feel terribly inconvenienced by this project.
Key Stakeholders
We have identified a preliminary list of Key Stakeholders which will be added to after consultation with
the City.
■ Adjacent Residents — Including those in neighborhoods that take access
to Harmony
■ Adjacent Business — Including those that rely on Harmony to carry their
customers and goods
■ Front Range Community College
■ City of Fort Collins Public Library
■ Churches
■ Poudre School District
■ City of Fort Collins Emergency Services
■ Local Bike Groups
• Utility Companies
■ Transfort
■ City Council
■ Growth Management Lead Team
■ Boards and Commissions (Planning and Zoning Board, Transportation
Board, Natural Resources Board, Landmark Preservation Commission)
■ Commuters depending on this route
■ General Public
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Noise
The noise study will be performed in accordance with CDOT Noise Analysis and Abatement Guidelines,
December 1, 2002, and FHWA guidelines (23 CFR Part 772). The following specific tasks that will be
conducted are presented below.
• Task 1: Construct and Validate TNM Noise Model of the Site
• Task 2: Assess Noise impact and Analyze Mitigation (if necessary)
• Task 3: Prepare Documentation/Meetings
Farmlands
SEI will identify prime and unique farmlands and complete a farmland report (AD Form 1006). SE1
assumes that no prime or unique farmlands will be impacted by the project and that no mitigation
planning will be needed. SEI will obtain the Natural resources Conservation Service's concurrence on this
report.
Harmony/Shields Intersection Optional Environmental Tasks
SEI believes the following environmental studies and will also be required based on its reconnaissance of
the intersection. These tasks are shown as optional because they are not specifically required by the RFP.
Archaeological and Historical Resources Survey
SEI will follow the procedures to conduct the archaeological and historical resources survey in the project
area, to be in compliance with the Section 106 of the National Historic Preservation Act.
SEI will prepare a survey report discussing methods, research design, results, historical background, and
recommendations. SEI assumes up to three sites will need to be recorded and no significant
archaeological or historical resources will be found within the intersection area and, therefore,
mitigation will not be necessary. If mitigation is necessary, it will be addressed as a change order.
Section 4(f)/6(f) Resources
The following activities shall be performed by SEI: 1) determine if the intersection areas include Section
4(f)/6(f) properties (e.g., parks, recreation, wildlife refuges, recreational land that was acquired through
the Land and Water Conservation Fund grants, and historic sites), and 2) determine and evaluate project
impacts on these properties using basic roadway engineering data and the necessary commitments for
mitigation measures. Prepare an analysis of avoidance and minimization, and discussion of mitigation
alternatives considered for indirect or direct impacts to Section 4(f) properties. To obtain Section 4(f)
clearance/concurrence, SEI will: 1) Prepare the documentation for 4(f)/6(f) clearance, 2) Prepare and
coordinate determination with CDOT environmental staff and FHWA, and 3) coordinate with affected
agencies (e.g., U.S. Department of Interior, SHPO, property owners, etc.).
Paleontological Resources Survey
SEI will gather literature and analyze it to determine the likelihood of occurrence of significant
paleontological resources present within the project site. Geologic maps and literature will be reviewed to
confirm geologic formation in which the fossil has been found. A field survey will also be conducted. If
any resources are found, an analysis to determine their significance will be conducted. A determination of
the potential for additional resources will be completed and summarized in a preliminary paleontology
report. SEI assumes no significant artifacts will be found within this task area and, therefore, mitigation
investigations and a mitigation plan will not be necessary.
Migratory Bird Survey
SEI will conduct a migratory bird and nest survey. The area around the intersection will be walked to
examine each tree for existing nests and birds. A GPS unit will be used to collect sub -meter point
Scope of work
Page 9
locations of these existing bird nests. Existing bird nests will be examined for its size and to see if it was
active or inactive at the time of the field observation.
Harmony Road- Mason to College
This segment of roadway is conceptual in nature and will not involve increasing highway capacity, and no
federal funding is anticipated. Because of these conditions, no environmental studies are anticipated. If
during the design process, environmental issues surface, SEI has the experienced personnel to deal with
any and all of the potential environmental impacts.
Acquisitions
The first step in the acquisition process (after the affected properties are identified and the appropriate
legal descriptions and exhibits are prepared) is the property appraisal process. For the properties that are
impacted by the Federal funding of the intersection, the Team will utilize Beverly Phillips with Value
Consultants to perform these appraisals. Beverly is well versed with the Federal process and has
performed similar services for the City of Fort Collins in the past. Once the appraisals are complete we
will move into the actual acquisition process as outlined below.
Based on the information provided to us by the City, we believe that the key elements to the right of way
acquisition program for this Project will be centered about coordination with Region 4 of the Colorado
Department of Transportation regarding the acquisition procedures and expedient performance of our
services in order to allow the Project construction to begin in early 2007. Considering this, we believe the
following to be an appropriate approach to completion of the work described by the City.
Initial Project Scoping-Right of Way Management
Upon receiving notice to proceed from the City, Western States would meet with the City's Project
Manager as soon as practical thereafter to review the key elements of the acquisition program. These
meetings may include representatives of the City's co -consultants for engineering, survey and appraisal.
We will review compilation and delivery of the following necessary building blocks:
■ Title Commitments including background documentation (provided by the City).
■ Design plans with associated legal descriptions of the right of way acquisition areas.
■ Appraisals and value findings.
Coincident or subsequent to this initial review with the City's Project Manager, we plan to meet with
representatives of CDOT, Region 4, typically Bob Grube or Mike Morgan, to review the right of way
acquisition procedures that are impacted by the Federal and State acquisition requirements. We note that
recent revisions to CDOT's Right of Way manual (December 2005) require that Local Public Agencies
(LPA) adhere to the procedures set forth in CDOT's Right of Way Acquisition manual. In addition to
confirming the specific procedures to be employed on this Project, we will utilize these initial meetings to
establish a chain of communication between our office, the City's Project Manager and CDOT Region 4.
Federal Right of Way Requirements
Particular elements of the Federal and State Right of Way Guidelines have a direct correlation to the
conduct of right of way acquisition services and the resulting schedule. During our aforementioned
meetings with CDOT, we will identify the specific procedures that CDOT believes are relevant to this
Project and incorporate same into our work. Additionally, the NEPA process and development of right of
way plans correlate directly with the timing of the acquisition procedures. Right of way plans must be
approved by CDOT prior to the completion of appraisals. Once the appraisals are complete, CDOT must
issue determinations of fair market value (FMV). We must take into consideration the status of the NEPA
process as it may relate to final approvals and designated properties, including 4F designations, historic,
etc. and other.
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Page 10
Value Findings -Appraisal Review
As the magnitude and nature of the acquisitions are defined, it may be determined that certain parcels
qualify for development of value findings in lieu of full narrative appraisals. Smaller Temporary
Construction Easements often qualify for this process. Typically, individual acquisitions that result in a
value of less than $5,000.00 will qualify for value findings. Provided that there are specific acquisition
parcels that appear to qualify for this procedure, Western States will prepare the value findings and
submit same to the City and CDOT for inspection and approval. In order to perform value findings, we
would coordinate our property value research with the City's Contract Real Estate Appraiser and perform
independent comparable property research and property inspections in order to establish a proper value.
In the event it is necessary to commence condemnation proceedings on a parcel where a value finding
was utilized as a basis of negotiations, it is typical that a full narrative appraisal will need to be prepared.
During the appraisal process, Western States typically accompanies the City's appraisal consultant during
initial field meetings with the subject property owners. This process helps establish an initial rapport with
the subject property owner and will often define issues that will later be addressed during negotiations.
Conduct of Negotiations
Once we are notified that all conditions precedent to the initiation of negotiations have been completed to
the satisfaction of the City and CDOT, Western States will prepare formal statutory Notice of Intent to
Acquire and Offer letters. These will be hand delivered or mailed as the individual circumstances may
dictate. The Notice of Intent letters will conform to the requirements of Colorado Statutes and will
provide a negotiation time frame with each property owner. The Offers will include a summary of the
just compensation or a copy of the City's complete appraisal consistent with Federal and CDOT
requirements.
Once the Offers have been issued, Western States will attempt to meet with each property owner and / or
their representatives in an effort to establish "Good Faith" negotiations and resolve the acquisition by
voluntary settlement. Depending upon the nature of the property owner, these negotiation efforts may
include multiple personal meetings or telephone and written correspondence. As set forth in the
preliminary schedule attached, we anticipate that at least 30 days should be allowed to provide a
reasonable opportunity for the property owner to consider the City's Offer. At the conclusion of the
initial negotiation period, in the event a voluntary settlement has been reached, we will present to the
property owner a written "Final Offer" restating the City's terms and establishing a final deadline for the
negotiation process to conclude. Often, depending upon the specific circumstances involved with the
acquisition, we will request that the property owner consider an interim Possession Agreement that will
provide the City with the rights to occupy the area necessary for the Project construction while
negotiations can continue.
Voluntary Acquisitions -Closings
Upon obtaining an executed contract by the property owner, the documentation will be forwarded to the
City's Project Manager for final review and approval by the City. As contracts are executed by the City,
we will work with the City staff to ensure that the City's title and closing consultant receives adequate
information and instruction to properly close the transaction and provide good title to the City. We will
advise the title company of CDOTs requirements relating to real estate closings. As necessary, we will be
available as an interface between the closing agent and the property owner to help facilitate that process.
Note that the closing process would normally be required to consummate a contract or an interim
agreement such as a Possession and Use Agreement.
Condemnation Support
In the event the negotiation process discussed above does not result in a final voluntary settlement of the
acquisition, Western States will provide to the City Project Manager and legal counsel documentation
relating to the negotiations necessary to establish that "Good Faith" negotiations have occurred pursuant
Scope of Work
Page 11
to Colorado law. We will assist the City's Project Manager and legal counsel in assembling the necessary
information including title work, appraisals, and all negotiation documentation and negotiation logs to
facilitate the filing of an action in condemnation. Should a hearing be required in Larimer County District
Court to provide Immediate Possession of the necessary property interests for the City to proceed with
construction, our negotiator(s) involved with the specific negotiations will attend such hearings and
provide testimony as to the "Good Faith" negotiation efforts.
Public Outreach
Our experience with public projects has taught us that the more effort you put into keeping the public
informed the more successful your project will be. We empathize with city officials on how delicate this
issue is and how significant it is to the success of a project. It is imperative to identify potential problems
and affected interest groups during the early stages of your project and work on honest and professional
approaches to develop informed consent and create an environment were citizens feel a part of the
decision making process.
The potentially affected interest groups/individuals on this project are:
■ Front Range Community College — Class Sessions / Graduations
■ Fort Collins Library — Special Classes/Functions
■ Poudre School District — Bus Routes / Parents / Kids Walking — Riding to School
■ Transfort Bus Route
■ Adjacent and Surrounding Businesses
■ Church — Weddings / Funerals / Masses
■ Vehicle Commuters
■ Bicycle Commuters
■ Emergency Services — In case of Emergency
■ Property Owners of potential development properties
■ Property Owners that will not have the same access
We have determined how to present the issues to these affected groups and have come up with solutions
to reach informed consent and prevent strong opposition and encourage project participation.
Public Outreach is critical to making a project successful. Our team accomplishes this by using all or a
combination of the following techniques: Open Houses, talking face to face with surrounding owners,
distributing informative flyers, sending letters to all owners within a certain distance of the project,
provide information to the city manager and city council so they are prepared to answer questions, press
releases prior to construction and prior to road closures, weekly newsletters relaying the progress of the
project, message boards and specialty signs, and personal emails or phone calls to answer all concerns and
questions.
Construction Administration
Our Team is highly experienced in the Construction Administration of roadway projects such as Harmony
Road. Our approach to this project is to construct the improvements under traffic, utilizing inventive
bidding methods (milestones, incentives, night work, etc.) to ensure the traveling public and surrounding
residents/businesses that the City is serious about finishing the project in a timely manner with minimal
disturbance to the public. There will be a need for some lane closures due to utility crossings, temporary
detour fly -outs, and possibly some weekend closures for safety issues. We would ask the City of Fort
Collins Project Manager to arrange law enforcement to be present during night work operations to protect
the Contractor from reckless drivers.
Scope of Work
Page 12
Harmony Road Improvements
Seneca Street to College Avenue
City of Fort Collins
FIRM & STAFF +QUALIFICATIONS
L�TfROMT cow SYLTIwG GROUP
Interwest Consulting Group
Firm Qualifications
Founded in 2002 by Terry Rodrigue, Interwest Consulting Group, Inc. has an operating
philosophy that allows us to offer specialized services in the areas of civil engineering
that are necessary for the regions in which we work. Currently, we have offices in
Colorado and California. Interwest employs engineers, technicians, inspectors and
support staff members and in each of these regions we offer unique services which are
determined by our individual client's needs. Our strengths include:
✓ Creative Approaches to problem solving;
✓ Understanding and meeting the needs of our clients, both on a project basis and through
long-term relationship building;
✓ Strong People Skills and good relationships, with our clients and industry colleagues.
Interwest offers expertise in a variety of traffic and transportation related services. Our roadway design
experience ranges from local residential to major arterial and state highway projects. Our staff has
designed projects for private developers, municipalities and State transportation agencies. Typical
projects have included alignment studies, intersection designs, HOV Lane projects, pedestrian
underpasses and roadway widening projects.
Staff Qualifications
Personnel: Terry Rodrigue, P.E., T.E.
Years of Experience: 25
Type of Experience: Traffic & transportation engineering and public works design
Role on this project: Project Manager
Background
Mr. Rodrigue's 25 years of experience includes the design and management of numerous highways,
transportation planning and traffic engineering projects. He has extensive experience in providing
financial analysis and serving as district engineer for special districts. As a consultant, he has served as
Contract City Engineer and Traffic Engineer for a number of Cities. As principal -in -charge, Mr. Rodrigue
participated in the preliminary design of State Highway 34 in Loveland, the 35°i Avenue project in
Greeley and the 9r Avenue project in Westminster. Mr. Rodrigue has managed the preliminary layout
and final design of numerous roadway alignment and/or widening projects." As Project Manager, Mr.
Rodrigue was responsible for the design of Timberline Road from Drake to Prospect and the design of I-
70 at Hidden Valley for the Colorado Department of Transportation.
Personnel: Bob Almirall, PE
Years of Experience: 20
Type of Experience: Transportation and Land Development Design
Role on this project: Project Engineer
Firm & Staff Qualifications
Page 1
Background
Mr. Almirall's 20 years of experience includes providing general civil engineering and client support
services. His experience includes the design, project management and oversight of public and private
transportation and land development projects in Virginia, California and Colorado. These have included
residential, commercial, and industrial site developments, roadway designs, watershed analyses, grading
and drainage plans, storm sewer and stormwater management plans, erosion and sedimentation control
plans, sanitary and water main system design, and flood plain studies.
Prior to joining Interwest Consulting Group, Mr. Almirall was a Project Manager, Division Manager and
most recently the Director of Operations for a Fort Collins, Colorado office of a statewide engineering
firm; Director of Engineering for a 25 person land development firm in Manassas, Virginia; a partner and
Vice President in his own firm in Fairfax, Virginia; and a Design Engineer for a statewide engineering
and planning firm based out of Northern Virginia.
Personnel: Jon Lofton
Years of Experience: 8
Type of Experience: Transportation and Land Development Design
Role on this project: Designer
Background
Mr. Lofton has 8 years of experience in civil engineering drafting and design. Mr. Lofton has been
responsible for the drafting and design for a variety of land development and public works projects. His
drafting and engineering duties have included structural detailing, subdivision and easement plats,
roadway design, signing and striping plans, intersection detailing, grading plans, drainage plans, and
water and sewer design.
Personnel: Gerry Montgomery
Years of Experience: 20
Type of Experience: Construction Management
Role on this project: Field Administration
Background
Mr. Montgomery has over 20 years of extensive experience in the areas of construction management, land
development, project planning, schedule analysis, project budgeting, project management, cash flow
projections, cost control and modeling, estimating, project billings and payments, contract administration,
field engineering, construction inspection, quality assurance, surveying, and materials testing. Mr.
Montgomery is well versed in the areas of project fast -tracking, change order pricing and negotiations,
dispute resolution, CPM schedule analysis, RFI and submittal process, civil construction means and
methods, construction estimating, permit approval and compliance processes, and project close-out.
North Star
Firm Qualifications
North Star North Star Design, Inc. is a civil engineering design firm. Staff is experienced in
s design project management and design in the areas of Land Development, Transportation,
and Storm Water Hydrology and Hydraulics.
North Star Design, Inc. stresses "personal" service working closely with clients to jointly establish goals
and specific ways to meet them. The company is committed to satisfying client needs on a long-term
basis thereby improving the public good and enhancing the engineering profession.
Firm & Staff Qualifications
Page 2
Staff Qualifications
Personnel: Michael P. Oberlander, P.E., L.S.I.
Years of Experience:10
Type of Experience: Public and private improvements related to land development
Role on this project: Design Engineer
Background
Mr. Oberlander's civil engineering experience includes the design and management of both public and
private sector projects. Current experience includes a role as the lead engineer for the City of Fort Collins
"General Services" contract. For the past several years, Mr. Oberlander has been the project engineer and
primary designer for the City of Fort Collins on the following projects: Lemay Avenue Widening,
Kechter / Ziegler Roundabout construction plans, Harmony Road and Timberline Road Bicycle Lanes,
Linden and Lincoln Railroad Crossings, and various recreation trail and sidewalk improvement plans.
Wilkinson, LLC
Firm Qualifications
Professional services provided by Wilkinson LLC encompass the spectrum of traffic engineering and
transportation planning including mobility review, traffic analysis, access control, geometric
determination, project phasing, etc. This small sole proprietor firm embraces the philosophy of serving as
an extension of staff (or owner) and provides responsive, dedicated, and high quality services to clients.
Ms. Wilkinson has substantial experience in corridor projects, and has extensively utilized the Larimer
County Urban Area Street Standards in various projects. She is also skilled at developing and
implementing public process and information campaigns. Her strength lies in the combination of
uncommon commitment to the project, technical capability of the details, practical thinking and
communication abilities to the team and public.
Stan Qualifications
Personnel: Martina Wilkinson, PE, PTOE
Years of Experience:l0+
Type of Experience: Transportation Planning & Traffic Engineering
Role on this project: Traffic Engineer
Background
Ms. Wilkinson has more than a decade of experience in various facets of transportation planning, traffic
engineering, and project management. She is skilled in feasibility studies, master planning, and access
control plans. She also has substantial experience with traffic impact studies, traffic analysis and
simulation (utilizing various traffic software programs), parking projects, circulation studies, traffic
related design plans (traffic control, signing, striping and pedestrians), and phasing. She has contributed
to highly visible public information/process campaigns, and performed extensive interagency
coordination.
MTJ Engineering
Firm Qualifications
Mark T. Johnson, P.E. established MTJ Engineering in 2004 to help communities
achieve effective transportation solutions: through excellence in modern roundabout
planning, design, and construction. Mr. Johnson's understanding of these inherently
Firm & Staff Qualifications
Page 3
competing community objectives, together with application of proven roadway and roundabout design
methods, allow for the discovery and application of context -sensitive solutions to address the needs of all
roadway users. Roundabouts will be modeled including RODEL level of service evaluations.
Staff Qualifications
Personnel: Mark Johnson, PE
Type of Experience: Transportation/Roundabout Design
Role on this Droiect: Roundabout Design
Background
Mr. Johnson brings the foremost experience available in the U.S. on high capacity modern roundabouts.
In addition, Mr. Johnson's experience also encompasses all aspects of traffic and transportation
engineering associated with complex intersection projects. Mr. Johnson has completed dozens of
`complex high -capacity roundabout' designs that are either under design, review or construction (see
attached projects summary). Mr. Johnson's unparalleled experience with complex high volume modern
roundabout design ensures optimal operations and safety will be achieved for this challenging and
exciting project if constructed.
BHA Design, Inc.
Firm Qualifications
41 BHA Design Inc. is a landscape architecture and planning firm established in
' a January of 1993. The firm size is currently 8 full-time landscape architects
and one administrative assistant. BHA provides landscape architecture,
planning, urban design, public process, entitlements, and graphic design
services to both public and private clients in a variety of settings.
Our company is driven by two philosophies: Innovation and Customer Service. Innovation to us means
striving to provide our clients with environmentally responsive designs that are unique, attractive, and
contextually sensitive. We find each project setting provides its own unique attributes with clues to new
and interesting design solutions. By understanding the site parameters, combined with the program
elements of the client, we are able to develop solutions that are site -sensitive, responsive, and have a
unique sense of place.
Staff Qualifications
Personnel: Angela Milewski
Years of Experience: 13
Type of Experience: Landscape Architecture
Role on this project: Principal
Background
Ms. Milewski is a Landscape Architect with thirteen years of experience with a variety of planning and
landscape architecture projects incorporating streetscape and urban design. She has frequently dealt with
the unique issues related to city processes and public participation in urban design projects. She is an
active member of the community and served as a member of Landmark Preservation Commission from
1997 to 2001. She has been with BHA Design since 1995.
Firm & Staff Qualifications
Page 4
Hines Irrigation Consultants
Firm Qualifications
The Hines' engineering and design team has extensive design experience in streetscapes, commercial,
municipal, and school district irrigation system design. Hines is well versed in the special irrigation needs
and requirements of City Park sites. Working with potable water, raw ditch water, and reclaimed water
necessitates familiarity with soil types, water quality analysis, and various regulatory issues. The Hines
staff is knowledgeable in the design and use of multiple irrigation reservoirs, transfer pumps, water level
control systems, and water quality monitoring equipment and controls. Hines' knowledgeable engineering
and design team handle the critical issues involved in the successful use of pond water storage for
irrigation use, and related issues that include capacity, accessibility, drawdown, aesthetics, and public
safety considerations.
Staff Qualifications
Personnel: Michelle Peterson
Years of Experience: 7
Type of Experience: Project Coordination/Landscape Irrigation
Role on this project: Irrigation Designer
Background
Mrs. Peterson's hands-on experience and educational background have provided a solid foundation for
work in the landscape irrigation industry. As a Project Coordinator for Hines Irrigation Consultants,
Michelle ensures that each project is handled with the high degree of technical skill required. Mrs.
Peterson's knowledge encompasses irrigation system design including streetscapes and large
subdivisions; mater plan documents; water use analysis; and preparation of specifications and details.
Colorado Boring, Company
Firm Qualifications
Colorado Boring Company has been in business since 1999. With over 80 pieces of equipment in the
CBC fleet at this time, they specialize in all phases of underground utility construction. CBC has
completed Phase 2, and Phase 3, for the City of Ft. Collins Traffic Fiber Optic Signal Projects. In
addition, CBC has completed Phase 9A and 9B for the City of Denver/CDOT Traffic Projects. CBC
averages over 25 miles of new construction per year and currently hold the yearly maintenance contracts
for the City of Ft. Collins Traffic, City of Denver Traffic, City of Loveland Power and Water, and the
City of Ft. Collins Engineering Potholes.
MFG
I
Firm Qualifications
MFG is a multi -disciplinary group of professional engineers and scientists with expertise in
geotechnical engineering, ecological/environmental consulting services, energy resources,
groundwater, geochemistry, and health physics. MFG Fort Collins geotechnical staff
<� includes ten engineers with Masters or PhD degrees and extensive expertise in slope
cons,,;tmg stability, unsaturated and saturated flow, geo-environmental and geo-hyrologic modeling.
sckenhsts ono
e"gmeef Firm & Staff Qualifications
Page 5
liey Issues
Each of these Key Stakeholders will have issues that are critically important to them. Some will be shared
and some will be unique. During this phase of the work, individual or small group meetings will take
place to fully understand their issues. Some of the Key Issues are:
■ Loss of business during construction
■ Interrupted or substandard access to their property
■ Lengthy delays or detours during the construction phase
■ Construction traffic, dust and noise
■ Limited access once the medians are constructed
■ Roundabout function and safety
■ Loss of property for right of way or easements
■ Busier roadway adjacent to their property
■ Roadway may be closer to their residence or business
■ Removal of mature trees
■ Length of time it takes to design and construct the project
■ Pedestrian facilities and safety
■ Poor bicycle access through the construction zone
■ Aesthetics of the final project
The key to minimizing the dissatisfaction and increasing the project success is through communication
and education. This leads to a more thorough understanding among the most affected citizens and an
establishment of expectation durmigg the project. Although a construction project of this magnitude will
generate some complaints, our goal is to create a communication and education program that leaves each
Key Stakeholder feeling that they had input, were respectfully listened to, and had their concerns
addressed fairly in an honest and professional manner.
Communication Strategy
There are a variety of communication tools that need to be used in combination to effectively engage all
of the Key Stakeholders. Each tool is most effective when used in its proper context as part of an overall
communications strategy.
Provide a link with proiect information on the City's web -site relaying the progress of the design and
the decision making process, with updated schedules and graphics. — This is generally very useful for the
general public and establishes a base of communication
Individual meetings with Property owners who will be most affected by the project - right-of-way
acquisition or limited access — This is critical for those properties where right-of-way, easements and
change in access will occur. This must be done well before the right of way acquisition agent makes
contact in order to give those property owners an opportunity to fully understand the project and have
their concerns addressed.
Open Houses where we will provide graphics and staff to describe and answer questions at critical points
in the process. This is a very effective method of reaching out to the general public. We will publicize the
open house through press releases, the web -site, flyers placed at COFC Library and Front Range
Community College, and letters to the surrounding residents. We will follow up with the citizens through
the web -site and letters on the issues that developed from the meeting.
Presentation at City Boards and Commissions — This is a critical element that allows not only for an
opportunity for input from the City's decision makers but gives them the information to speak to
members of the community as questions arise.
Our environmental staff is qualified and experienced in permitting, wetland delineation, threatened and
endangered species studies, as well as NEPA and EA work.
Staff Qualifications
Personnel: Tom Chapel, CPG, PE
Years of Experience: 25
Type of Experience: Public Works Geotechnical
Role on this project: Geotechnical Engineer
Background
Mr. Chapel is a senior geotechnical engineer with more than 25 years experience in public works/
infrastructure projects, pipeline construction, field investigations, pavement design, site investigations and
assessments, geologic studies, project and office management, and materials testing. Other expertise that
will benefit City of Fort Collins projects includes Mr. Chapel's background in geology; his experience
writing and reviewing specifications and construction standards; preparing contract documents; reviewing
plans, specifications, and as -constructed drawings; performing pavement analysis and design;
investigating unstable soils and recommending stabilization and mitigation alternatives; and providing
engineering expertise for clients on a wide variety of civil projects.
Smith Environmental
Firm Qualifications
SNITN ENVIRONNCNTAL, INC. Smith Environmental, Inc. (SEI) is based in Westminster and Ft. Collins,
Colorado. SEI provides clients with expertise in environmental planning,
design, permitting and sciences. SEI provides these services for each project
from the pre -design, to construction, and through monitoring and permit
�NONezo.aNn..s. release. SEI has completed over 250 projects and obtained numerous permits
and clearances over the last five years. SEI's staff of 13 environmental
engineers and scientists, and support staff offer a complete range of environmental services.
Staff Qualifications
Personnel: Peter Smith
Years of Experience: 30
Type of Experience: Environmental Planning/Scientist/NEPA Specialist
Role on this project: Environmental Consultant
Background
Mr. Smith's qualifications as an Environmental Planner on Transportation projects, a NEPA Project
Manager, and Senior Environmental Scientist include over 400 projects over the last 30 years. This
includes over 150 transportation projects in the last 10 years. On these projects he has managed, planned
and completed NEPA documents; remedial investigations at hazardous waste sites; biological and
ecological assessments; wetland permitting and mitigation site design; stream restoration; threatened and
endangered (T&E) species habitat assessments; noise modeling and noise wall benefit/cost analysis; air
quality/hot spot analyses; cultural resource studies and Section 106 mitigation; reclamation planning and
design; paleontology studies; erosion control planning and design; hydrologic application studies; soil
and vegetation surveys; Section 4(f)/6(f) studies; , Senate Bill (SB)40; and geochemical studies for public
sector clients. He is certified with the U.S. Fish and Wildlife Service to complete Ute ladies' -tresses
orchid, Colorado Butterfly Plant, and Preble's meadow jumping mouse habitat suitability assessments,
absence/presence surveys and biological assessments.
Firm & Staff Qualifications
Page 6
Value Consultants
Firm Qualifications
Value Consultants, Inc. is a woman -owned, real estate appraisal and consulting firm specializing
in condemnation and the impacts on value of environmental issues and private property right(s)
taking(s) for conservation easements and open space.
Staff Qualifications
Personnel: Beverley S. Phillips, MAI, SRA
Years of Experience:30
Type of Experience: Real Estate Valuation and Consulting
Role on this project: Appraiser/ Consultant
Background
Ms. Phillips has 30 years experience in real estate valuation and consulting including residential,
agricultural, recreational, historical properties, apartments and condominiums, office buildings,
commercial, retail, special purpose properties, open space/conservation easements, and condemnation
work. She is President of Value Consultants, Inc., a woman -owned, real estate appraisal and consulting
firm specializing in condemnation and the impact(s) on value of environmental issues and private
property right(s) taking(s). CDOT approved appraiser.
Western States Land Services
Firm Qualifications
Created in 1981, Western States Land Services, Inc. is one of the few companies headquartered in Colorado,
which offers real estate acquisition services for public entities, exclusively. Western States performs well
over 90 percent of their own work along the Front Range of Colorado. Western States' philosophy is to
concentrate efforts where they are the most knowledgeable of the people, customs, laws and "lay of the
land". Western States' experience includes testimony in most Front Range county courts including
Larimer County District Court, regarding good faith negotiations. These experiences, coupled with
educational efforts, have allowed them to become cognizant of Colorado Statutes and laws, which apply
to real estate acquisitions. The inclusion of Western States on the CDOT pre -qualified and approved list of
real estate consultants for both acquisition and relocation services indicates that Western States is similarly
approved by CDOT for work on projects performed by Local Public Agencies such as the City for federally
assisted projects.
Staff Qualifications
Personnel: Phil B. Mazur
Years of Experience:124
Type of Experience: Public and private improvements related to land development
Role on this project: Head Manager/Negotiator
Background
Firm & Staff Qualifications
Page 7
Phil B. Mazur, who is also one of the principal negotiators, manages Western States. The staff includes 6
acquisition and relocation agents in addition to clerical support staff. As a corporation in good standing,
and registered in the State of Colorado, they are compliant with all State and Federal regulations
regarding the conduct of our business. Our Company has remained financially stable throughout the 24
years of our continuous operation.
White Pine Consulting
Firm Qualifications
AA Located in Fort Collins, Colorado, White Pine Consulting is an
infrastructure and construction consulting firm. Colorado native
WHITE PINE CONSULTING, LLC owner Eileen Bayens has over 10 years of experience in the
construction field. Prior to starting White Pine Consulting, Eileen
worked for the City of Fort Collins in construction management and observation of major aerial roadway
projects, giving her an appreciation for municipal clients project needs. White Pine Consulting is known
for their innovative thinking, value engineering, and offering clients cost-effective solutions such as
creative bidding processes. White Pine can provide all the necessary quantity take -offs, cost estimates,
and construction management services.
Staff Qualifications
Personnel: Eileen Bayens
Years of Experience: 10
Type of Experience: Construction Administration
Role on this project: Construction Manager
Background
Ms. Bayens has over 10 years of experience in construction management including 8 years with the City
of Fort Collins. At the City, Ms. Bayens was responsible for managing the construction of major arterial
roadway projects.
Firm & Staff Qualifications
Page 8
TCONSULTJMG GRO"
TEAM EXPERIENCE
Similar Experience
♦ The Interwest Consulting Group Project Team has been involved in the following
projects either directly for Interwest or through previous employers over the past five years. We
have learned to tear down company barriers and put together the right team for the project and
the needs of our client.
Municipal Client Transportation Clients
Harmony Road Conceptual Design (Shields to Mason) - Fort Collins, Colorado
Harmony Road Bike Lanes (S. Lemay to Zeigler) - Fort Collins, Colorado
Timberline Road Widening (Drake to Prospect) - Fort Collins, Colorado
Kechter and Ziegler Roundabout — Fort Collins, Colorado
Downtown Enhancement Projects - Fort Collins, Colorado
Eisenhower Boulevard (US Highway 34) - Loveland, Colorado
35'' Avenue - Greeley, Colorado
West 92"`' Avenue Widening - Westminster, Colorado
I-70 at Hidden Valley - East of Idaho Springs, Colorado
Walnut Street Improvements - Boulder, Colorado
Traffic Circle Design Projects — Boulder, Colorado
Arapahoe and 48 h-Street Intersection Improvements — Boulder, Colorado
Private Development Client Transportation Projects
Harmony Roadway Improvements- Fort Collins, Colorado (Hewlett Packard)
Timberline/Drake Roadway Improvements - Fort Collins, Colorado (Rigden Farm, LLC)
Drake/Ziegler Roadway Improvements — Fort Collins, Colorado (Rigden Farm, LLC)
Ziegler Roadway Widening — Fort Collins, Colorado (Western Property Advisors)
Team Experience
Page 1
References
Interwest Consulting Group, Inc. is only as good as our clients say we are. Professional services
such as ours are based on strong, long-term relationships that are put to the test everyday. Our
communications skills, diligence and attention to the needs of our clients set us apart from the
rest. We strongly encourage you to contact our clients, past and present, to find out what makes
them loyal to Interwest.
Municipal Project: Timberline Road Widening Start/Finish Dates: 2004-2005
Client: City of Fort Collins
Staff Involved: Terry Rodrigue, Bob Almirall, Jon Lofton, Mike Oberlander
Scope of Work
Interwest Consulting Group led a team of consultants responsible for the conceptual, interim and
final design of improvements to Timberline Road (major arterial) from Drake Road to
approximately 2000-feet north of the Prospect Road intersection. This project included over
7,000 feet of roadway widening, intersection improvements, drainage improvements, bridge
design, railroad crossings, utility relocations, signal design and modifications, property
coordination, formation of a Special Improvement District and pavement striping. Design was
completed in 2005 and construction began in the spring of 2006.
Lessons Learned
"KNOW THE VALUE OF PRELIMINARY DESIGN"
The Timberline Roadway design was considered a great
success by City officials, staff and consultants alike. The
Interwest team worked closely with staff, affected review
agencies and adjacent property owners throughout the
conceptual and preliminary design phases to develop
multiple detailed alternatives. These well thought out and
designed alternatives resulted in an effective alternative
analysis process and allowed the team to smoothly move
into the final construction document phase with virtually no
additional issues or design changes needed.
Reference
Matt Baker -City of Fort Collins
Street Oversizing Program Manager
970.224.6108
"Interwest Consulting Group has done an excellent job in pulling the
diverse factors involved in this project into a cohesive design."
-Matt Baker
City of Fort Collins
Similar Experience & References
Page 2
Municipal Project: Kechter/Ziegler Roundabout Start/Finish Dates: 2004-2005
Client: City of Fort Collins
Staff Involved: Mike Oberlander
Scope of Work
Mike Oberlander provided all vertical design, drainage design and construction plans for Fort
Collins' first Arterial / Arterial roundabout which will be constructed in the summer of 2006.
With geometrics and traffic modeling designed by the City of Fort Collins, Mr. Oberlander
prepared the digital roundabout layout and prepared all CD's needed for the bidding and
construction of the project. These plans included horizontal control plans, detailed grading
plans, irrigation piping plans, storm drainage modifications, profiles, cross sections and striping.
Lessons Learned
"BE FLEXIBLE"
This project had right-of-way and physical constraints on two of the 4 sides of the intersection.
Additionally, there were multiple buried utilities under the existing streets. To provide a
constructible plan, and to keep a geometry that was correct for roundabout operation, it was
necessary to raise the entire intersection and modify existing drainage structures to avoid most of
the areas constraints while keeping the functionality of the intersection.
Reference
Eric Bracke-City of Fort Collins
City Traffic Engineer
970.224.6062
Municipal Project: Harmony Road Conceptual Design StartlFinish Dates: 2001-2002
Client: City of Fort Collins
Staff Involved: Jon Lofton, Mike Oberlander
Scope of Work
Jon Lofton and Mike Oberlander collaborated on the conceptual design of Harmony Road
between Shields and Mason on behalf of the Street Oversizing Department while employed at JR
Engineering. These two key individuals now bring their talent and knowledge of the corridor to
the Interwest Design Team. Their scope of services included the preparation of 50% level design
plans along with multiple alternative designs for individual sections of the corridor. They are
intimately familiar with the design constraints and bring a unique ability to "hit the ground
running" for advancement of the design concepts.
Lessons Learned
"Accurate Cost Estimates are Vital"
During the course of the Conceptual Design for the Harmony and Shields intersection
alternatives, the City decided to go away from the roundabout alternative at Mulberry and Lemay
largely over the disparity between the engineers's cost estimates and the contractor's bids.
While this did not directly impact the scope of work for the Harmony and Shields project, it
instilled in all of our Team members the importance of an accurate cost estimate when planning
and constructing public infrastructure.
Similar Experience & References
Page 3
Reference
Matt Baker -City of Fort Collins
Street Oversizing Program Manager
970.224.6108
Municipal Project: Harmony Road Bike Lanes Start/Finish Dates: 2000-2001
Client: City of Fort Collins
Staff Involved: Bob Almirall, Jon Lofton
Scope of Work
This project involved engineering support to the City of Fort Collins for the design of the
widening of two miles of Harmony Road (State Hwy. No. 68) from approximately South Lemay
to Zeigler Road to accommodate east and west bound bike lanes. This project included roadway
widening, intersection improvements, utility relocation, and pavement re -striping. Our team
members worked closely with Kathleen (Reavis) Bracke and Wendy Turner with CDOT to
develop another successful project along the Harmony Corridor.
Lessons Learned
"Coordination is Key"
This bike lane project was undertaken for the City of Fort Collins; however, the corridor was
under the control of CDOT Regions 4 at the time. Therefore, plans had to comply with City
standards and criterion and yet be prepared under CDOT plans and specifications standards. The
excellent working relationship and communication among all parties made this project a success.
References
Kathleen Bracke - City of Fort Collins
Senior Transportation Planner
970.224.6140
Wendy Turner - CDOT Region 4
Project Manager
970.962.4615
Similar Experience & References
Page 4
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Trans tion Design
Traffic En ' ruction Administration
Traffic Romdabootruction Field
Tel
AoM
Per Task
Labor Cost Per
Task
Estimated
Reimbursebks
Total Cost Per
Task
`
Project
Project
Roadway
Designer
Engineering Services
Mane r
En 'veer
Engineer
En 'neer Comm antMana er Manager
$80.00
sl0000
$90.00
$85.00
s75.00
$90.00 s160. $gsoo
38
$ 3,17p,pp
$ 3,170.00
Conceptual Design2
Conceptual DesignResearch (Utilities, R.O.W., Site Visit, etc.)
4
8
8
16
308
56
$ 45,600.00
$ 5,600.00
$ 3.000.00
$ 9,500.00
$ 48,600.00
$ 15,100.00
UtilityLocates and Potholes (300 Assumed)
8
Geotechnical Investigation
90
336
$ $100.00
$ 26,096.00
$ 100.00
$ 750.00
$ 8,200.00
$ 26,846.00
Traffic Study
90
-
Environmental Documentation
190
$ 14,350.00
$ 14,350.00
Landsca Plans
10
42
76
$ 9,740.00
$ 9,740.00
83
$ 6,830.00
$ 1,000.00
$ 7,830.00
intersection Alternative Analysis
4
4
16
8
Arterial Design -Seneca to Mason
MasColl
8
8
16
40
3
8
55
$ 4,570.00
$ 1,000.00
$ 5,570.00
Arterial Design - Mason to e
4
4
16
20
3
8
87
$
$ 1,000.00
$
Arterial Design- Haman / Shields Intersection
8
8
20
40
3
60
64
104
5,500.00
$ 5,500.00
$ 9,080.00
5,500.00
$ 5,500.00
$ 9,080.00
Engineer's Cost Estimate
4
8
CityMeetings (Bi-weekly)
24
24
24
24
8
24
$ 2080.00
$ 500.00
$ 2,580.00
Public Meetin s/O n House
4
4
4
-
4
:
rilb3
,
TOTAL CONCEPTUAL DESIGN
PreliminaryDesign
4
268
$ 22,160.00
$ 4,000.00
$ 26,160.00
Arterial Design- Seneca to Mason
24
40
80
120
48
316
$ 29,840.00
$ 3,000.00
$ 32,840.00
Arterial Design- Harmon / Shields Intersection
24
40
80
120
4
10
50
$ 4,110.00
$ 4,110.00
Railroad CrossingExhibit
4
8
4
24
190
$ 14,000.00
$ 14,000.00
$ 500.00
Landscaping Plans
4
$ 300.00
$ 200.00
Irrigation Design52
$ 4,420.00
$ 4,420.00
PreliminaryDrainage Report
8
40
4
40
$
$ 3,250.00
Pro rtand R.O.W. Exhibits
40
275
1,250.00
$ 41,250.00
$ 41,250.00
$ 30,000.00
Federal) Funded Pro rt Appraisals (6 Assume(l)
500
$ 30,000.O0
$ 9,750.00
Federal) Funded Pro rt Acquisitions (6 Assumed)
110
114
$ 9,750.00
$ ,80.00
En sneer's Cost Estimate
4
8
4
$ ,080.00
(B�
Ci Meetin s o-weekl)
24
24
24
24
8
2
$ ,080.00
24
2
$ 500.00
2
$ ,580.110
Public Meetings/ n House 4
4
4
4
Fri
264
$ 21,800.00
$ 4,000.00
$ 25,800.00
Arterial Desi n -Seneca [o Mason 24
40
80
120
314
$ 29,800.00
$ 3,000.00
$ 32,800.00
Arterial Design- Harmony/ Shields Intersection 24
40
80
120
50
192
$ 13,860.00
$ 13,860.00
Landscape Plans
254
$ 18,300.00
$ 200.00
$ 18,500.00
litigation Design
66
$ 6,360.00
$ 6,360.00
Traffic Signal Plans (not tired w/ Roundabout Alternative) 4
4
8
36
$
$ 3,120.00
Bidding Assistance 4
16
8
8
52
4,120.00
$ 4 00
$ 4 00
Final Drains a Reports
8
40
4
60
64
500 00
$ 5 00
$ 5 500 00
En ' s Cost Estimate 4
8
104
$ 9,080.00
$ 9,80.00
080
$ 2,580.00
Ci[ B Meetings (i-week)) 24
24
24
24
8
24
$ 2,090.00
$ 500.00
Public Meetin n House 4
.. 7777777777
. ,A.
4
4
4
Meet with other Departments, Agencies and Institutions — This will be most effective with the City
Emergency Service providers, Transfort, Library, Poudre School District, Surrounding Churches, Front
Range Community College, Utility Companies etc.
i,
Meet, establish a professional relationship with and have ongoing
communication with special interest groups who may be interested in this
project. The two most obvious are the 1) Landmark Preservation Commission
regarding the condition of the large trees to be removed (although the City
Forester has already provided information on the health of these trees, we
recommend hiring an outside arborist to provide an additional evaluation and
opinion), and 2) The city's bicycle commuters who will be interested in the
construction detour issues and the final project results such as the connection to
the Mason Street bike path and connectivity to College Avenue.
Media Relations — Press releases and news stories placed in the Fort Collins Coloradoan or on local radio
stations can be a good method to provide specific information to the general public at key times of the
project such as: project kickoff, open houses, Board and Commission meetings, tree removal, utility
work, construction activity, etc.
Establish a project email and phone hotline — This is important in that all of our communication pieces
will have consistent contact information where people can ask questions and voice concerns.
Newsletters and Postcards - To announce meetings, open houses and presentations, a combination of
newsletters and postcards can be very effective. These will be timed to coincide with key project
milestones and newsletters in particular can be extremely beneficial during the construction phase of the
project.
Proiect Database — a comprehensive database of contacts and email addresses gathered through the
above activities is very useful when putting together mass mailings or email blasts and will be combined
with a database of surrounding properties.
Follow Through
Follow through may seem like a obvious next step, but it is often where many public outreach programs
fail. The key to the follow up is documentation. While simple in concept, documentation accomplishes
several key goals:
Demonstrates to the public at large that the City's is committed to public involvement in this
important project.
Measures citizen contacts, meeting number and attendance and communication pieces produced
Measures success by identifying each of the issues raised and how each one was addressed.
Demonstrates the resolution of most of the issues and, where issues could not be resolved to the
citizen's satisfaction, what attempts were made and what alternatives were investigated.
1 NT!RWR f T CON S U LTI N G G R O UP
City of Fort Collins
INTlnOUT CO x SULTr xG GROUP
Harmony Road -Seneca Street to College Avenue
Corridor Improvement Design
Engineering Fee Estimate
TransportathmDesi
Tra@k..`
aWI
Field Investigations
A I
CotretructiooAdmiuistntioo
Taal
Hours
Task
Labor Cat Per
Task
Estimated
Reimbursable;
Told ask Per
Task
Engineering Services
Project
J
Mans r
Project
J
En ineer
Roadway
Y
Engineer
Designer
g
Traffic
En ineer
Roundabout
Consultant
Signal
gn
Designer
Landscape
Peg
Architect
Irrigation
Engineer
Desi ner
Sr. Geotech
Engineer
Geotech
En ineer
Environmental
Scientist
Environmental
Engineer
Utility
Y
Potholes
Appraiser
PP
Acquisition
9
Manager
Construction
Manager
Field
Manager
$1
$90.
$95.
$75.00
590.0
$160.0
$100.00
$105.00
$75.00
$70.00
$125.00
$90.00
$96.00
$68.00
$150.00
$150.00
'$60.00
$85.00
Conceptual Design
Conce tool Design Research (Utilities, R.O.W., Site Visit, etc.)
4
8
8
16
2
38
$ 3,170.00
$ 3,170.00
UtilityLocates and Potholes (300 Assumed)
8
300
308
$ 45,600.00
$ 3,000.00
$ 48,600.00
Geotechnical Investigation
16
40
56
$ 5,600.00
$ 9,-500.00
$ 15,100.00
Traffic Stud
90
90
$ 8,100.00
$ 100.00
$ 8,200.00
Environmental Documentation
1
116
220
336
$ 26,096.00
$ 750.00
$ 26,846.00
Landscape Plans
30
160
190
$ 14,350.00
$ 14,350.00
Intersection Alternative Analysis
4
4
16
10
42
76
$ 9,740.00
$ 9,740.00
Arterial Design - Seneca to Mason
8
8
16
40
3
8
83
$ 6,830.00
$ 1,000.00
$ 7,830.00
Arterial Design - Mason to College
4
4
16
20
3
8
55
$ 4,570.00
$ 1,000.00
$ 5,570.00
Arterial Design- Harmony/ Shields Intersection
8
8
20
40
3
8
87
$ 7,170.00
$ 1,000.00
$ 8,170.00
Engineer's Cost Estimate
4
60
64
$ 5,500.00
$ 5,500.00
City Meetings (Bi-week])
24
24
24
24
8
104
$ 9,080.001
$ 9,080.00
Public Meetings/Open House
4
4
4
4
8
24
$ 2,080.00
$ 500.00
$ 2,580.00
,� ,
u
Preliminary Design-
Arterial Design - Seneca to Mason
24
40
80
120
4
268
22,160.00
$ 4,000.00
$ 26,160.00
Arterial Desi - Hannon / Shields Intersection
24
40
80
120
4
48
316
29,840.00
[$`
$ 3,000.00
$ 32,840.00
Railroad CrossingExhibit
4
8
4
24
10
50
4,110.00
$ 4,110.00
Landscaping Plans
20
170
190
14,000.00
$ 14,000.00
Irrigation Design
4
4
300.00
$ 200.00
$ 500.00
Prehmi Drainage Report
8
40
4
52
4,420.00
$ 4,420.00
Property and R.O.W. Exhibits
40
40
$ 3,000.00
$ 3,000.00
Federally Funded Property Appraisals (6 Assumed)
275
275
$ 41,250.00
$ 41,250.00
Federally Funded Property Acquisitions (6 Assumed)
500
500
$ 30,000.00
$ 30,000.00
Engineer's Cost Estimate
4
110
114
$ 9,750.00
$ 9,750.00
City Meetings (Bi-week])
24
24
24
24
8
104
$ 9,080.00
$ 9,080.00
Public Meetin s/Open House
4
4
4
4
8
24
$ 2,080.00
$ 500.00
$ 2,580.00
Final Design
Arterial Design - Seneca to Mason
24
40
80
120
264
$ 21,800.00
$ 4,000.00
$ 25,800.00
Arterial Design- Harmony/ Shields Intersection
24
40
80
120
50
314
$ 29,800.00
$ 3,000.00
$ 32,800.00
Landscape Plans
12
180
192
$ 13,860.00
$ 13,860.00
Irrigation Design
104
150
254
$ 18,300.00
$ 200.00
$ 18,500.00
Traffic Signal Plans (not required w/ Roundabout Alternative)
4
4
8
50
66
$ 6,360.00
$ 6,360.00
Bidding Assistance
4
16
8
8
1
1
36
$ 3,120.00
$ 3,120.00
Final Drainage Reports
8
40
4
52
$ 4,420.00
$ 4,420.00
Engineer's Cost Estimate
4
60
64
$ 5,500.00
$ 5,500.00
CityMeetings (Bi-week])
24
24
24
24
8
104
$ 9,080.00
$ 9,080.00
Public Meetim s/Open House
4
4
4
4
8
24
$ 2,080.00
$ 500.00
$ 2,580.00
Y
HOURLY RATE SCHEDULE
ORNtA V CON5ULTIN0 6NOUF
Terry Rodrigue, Project Manager
Bob Almirall, Project Engineer
Mike Oberlander, Roadway Engineer
Jon Lofton, Designer
Martina Wilkinson, Transportation Engineer
Mark Johnson, Roundabout Consultant
Angela Milewski, Landscape Architect
Jim Hines, BHA President
Michelle Peterson, Irrigation Consultant
Tom Chapel, Sr. Geotechnical Engineer
Jason Cumbers, Geotechnical Engineer
Peter Smith, Environmental Scientist
Jon Jacobs, Utility Locates
Beverly Philips, Property Appraiser
Phil Mazur, Acquisition Manager
Eileen Bayens, Construction Management Manager
Gerry Montgomery, Field Manager
Hourly Rate Schedule
Page 1
Hourly Rate
$100.00
$90.00
$85.00
$75.00
$90.00
$160.00
$105.00
$110.00
$75.00
$125.00
$90.00
$96.00
$150/Pothole
$150.00
$60.00
Harmony Road Improvements
Seneca Street to College Avenue
ID
Task Name
Finish
June 2006 Jul
2006 August 2006 September 200 October 2006 November 2006 December 2006 January2007 February2007 March 2007 A riI 2007 May 2007
1
Project Kick Off Meeting
Conceptual Engineering Design
Plan Research & Reviews
Topographic Survey Base Plan Preparation
Utility Research
Utility Potholes
Property Research
Traffic Study
Geotechnical Investigation
Drainage Research
50% Plans w/ Construction Estimate
Open House
Preliminary Engineering Design
Preliminary Plans
Utility Coordination meeting
Preliminary Drainage Report
Construction Cost Estimate
Open House
Final Design
Final Design Plans
Final Drainage Report
Construction Permits
Contract Documents and Specifications
Bid Documents
Pre -Bid Meeting
Special Requirements for the Harmony / Shields
Environmental Documentation (by City)
Hazardous Materials Site Assessment
Stormwater Discharge Permit
Noise Analysis
Farmland Analysis
Right -of -Way Acquisition
Federal Right -of -Way Acquisition
on 6/19/06
Mon
Mon 6/19/06
Mon 6/19/06
Mon 6/26106
Mon 6/19/06
Mon 7/10/06
Mon 6/26/06
Mon 6119/06
Mon 6/19/06
Mon 6/19/06
Mon 7/17/06
Wed 9/13/06
Wed 9/13/06
Mon 9/18/06
Wed 9/13/06
Mon 10/16/06
Mon 1116/06
Wed 12/13/06
Mon 12/4/06
Mon 12/4106
Mon 12/4/06
Mon 3/5/07
Mon 1/29/07
Mon 3/5/07
Mon 4130/07
Mon 713106
Mon 7/3106
Mon 7/3/06
Mon 12/4/06
Mon 12/4/06
Mon 7/3106
Mon 9/18106
Mon 9/18/06
Mon 6/19/06
Wed 9/13106
Mon 7/3/06
Mon 7/17/06
Mon 7/3/06
Mon 8/7/06
Mon 7124/06
Mon 7/17/06
Mon 7/31/06
Mon 7/3/06
Mon 9/4/06
Wed 9/13/06
Wed 12/13/06
Mon 12/4/06
Wed 9/13/06
Mon 12/4/06
Mon 12/4/06
Wed 12/13/06
Mon 4/30107
Mon 3/5/07
Mon 315/07
Mon 4/2/07
Mon 3/5/07
Mon 3/19/07
Mon 4/30/07
Mon 3119107
Mon 1/8/07
Mon 7131/06
Mon 1/8/07
Mon 1/8/07
Mon 7/31/06
Mon 3/19/07
Mon 3/19/07
.
0
0
0
.
0
0
L-
O
.
0
0
0
2 i
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
so
31
32
33
Project: Harmony 2
Date: Mon 5/22/06
Task
Split
0 Progress
Milestone
♦
Summary ^ External Tasks' 4 t . '� r ', Deadline
Project Summary ^ External Milestone .
Page 1
INTERWEST PUBLIC OUTREACH TEAM
HARMONY ROAD IMPROVEMENT PROJECT
✓ Terry Rodrigue — Public Outreach Manager
o Public Meetings
o Property Owner Meetings
o Overall Coordinator
✓ Mattina Wilkinson:
o Outreach Planning
o Public Meetings
✓ Eileen Bavens:
o Local Agency and Business Coordinator
o Construction Activity Lead
✓ Kendall Flint:
o
Media Relations
o
Graphics Coordinator
o
Project Database
o
Mailings
o
Newsletters
o
Website Design
✓ Mark Johnson:
o Roundabout Education Coordinator
✓ Angie Milewski:
o Visioning Graphics
o Public Meetings
o Mitigation Plans
✓ Jon Lofton:
o Roadway Detail Exhibits
EXHIBITS
The following Exhibits are representative of the Public Outreach tools our
Team has implemented in other municipalities in order to notify and
communicate with Key Stakeholders.
vy �ET7E
Ji
Be a Part of Old Town's Future
Old Town Elk Grove is the heart of our community, a unique treasure with many buildings dating back to the 1800s.
Early next year, the City will begin construction, devoting 4.3 million dollars in improvements to beautify and
upgrade the area. This project is just the first step in the revitalization of Old Town. A Special Planning Area (SPA)
was created many years ago in an effort to protect these buildings and their historic integrity. The SPA defines the
types of land uses that can come to Old Town, and it establishes architectural design guidelines Now, the SPA needs
to be updated to better preserve Old Town and to reflect its changing needs. You can be a part of that process and
learn more about the construction project by participating in these upcoming workshops and meetings
City of Elk Grove
` 8400 Laguna Palms Way
Elk Grove, CA 95758
(916) 683-7111
If you have questions relating to the Old Town Revitalization, please contact Kendall Flint at 916-284-7376 orvia email at kflint@elkgrovecity.org.
WORKSHOP ANNOUNCEMENT
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