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Home My WebLink AboutCHANGE ORDER - REQUISITION - 6603941R5643500A REQUISITION 06/02/2006 CITY OF FORT COLLINS Page- 1 Order Number 26784 - 000 - OR Branch/Plant 101 Shipped From FUJITSU CONSULTING INFORMATION Ship To INFORMATION TECHNOLOGY 110 CHESHIRE LN #300 CITY OF FORT COLLINS MINNEAPOLIS MN 55305 215 N MASON, 3RD FLOOR FORT COLLINS CO 80524-4408 Ordered 06/01/2006 Freight LJc„n,y.�p r,114,,/M, S��jJIVAO Requested 06l01/20060rder Taken By /l��O Delivery / �/ L Line Description / Supplier Item Quantity UOM Unit Price Extended Price Branch Account Number Buyer Plant Number 1.000 CONSULTING FOR v8.11 CUTOVER LS .0000 10,800.00 101 431100.529290 5 TO PRODUCTION 2.000 CONSULTANT EXPENSES LS .0000 2,000.00 101 431100.529290 5 M.MCDONOUGH Totals 12,800.00 66a day JUN-01-06 THU 10:13 AM CITY FT COLLINS ICS DEPT FAX NO. 9702216329 P. 01 City of Fort Collins Management Information Services (970) 221.6790 ¢ (970) 221-6329 Fax www.fcgov.coni 6 City of Fort Collins MEMO FM Michelle Carr jAb -1170: F.d Bonnelte From: City of Fort Collins_.. Communication & Technology Services Fax: x6 %07 (Pages: 3 Including fax cover page PhAh@: Date: 6/1/2006 10:44 AM Re: Req it 26784 cC: U Llrfjont 0 For Review Ll Please Comment D Please Reply ❑ please Recycle U CGmments- i it CIA, Attochod, plaasa find the back up information for Roq #26784 for Fujitsu Consulting. Pleaso fax 170 to vendor. Thanks Michcilc • 215 N. Mason St. 6 P.O. Box 580 • Foil Collins, CO • 80522.0580 . JUN-01-06 THU 10:13 AM CITY FT COLLINS ICS DEPT FAX NO, 9702216329 P. 02 Micholle Carr - Rccluisition for Fujitsu ConsuUing Page 1 From: Michelle McDonough To: Michelle Carr pcilc: 0/112006 B,50:02 AM Subject: FRerptt 0tion for Fujitsu Consulting Micl iolk:, Please enter a roquisitiun to Fujitsu Consulting. $,I0,tJ0O Consulting for 8-11 Cutover to production $2000 Cortaull:4rit Exponsc5 LJscz 431100.5 02W I will put the dor•,tImoritation in your inhox. Than iks, Michcllu order #' V . �•—�-- . va.ndor 1 uupp 11er it ��— -- Batch f N 0 �� Catch it � FV 0521,dr /(4 .� r ��Sa�_ This Schedule (Statement of Work) is entered into pursuant to the General Services Agreement between Fujitsu Consulting Information Services Inc. ("Fujitsu") and The City of Fort Collins, Colorado. ("CFC") having an effective date of December 30, 2005. This Schedule expressly supersedes and replaces all proposals (whether oral or written) and any other communications between Fujitsu and CFC relating to the subject matter of this Schedule A. This Schedule A (Statement of Work) describes the activities to be performed, the deliverables to be produced, the necessary skills to be provided, and the project risks and assumptions applicable to the Go Live Support of 8.11 SP1 for CFC. Scope: FC will provide for the engagement of an EnterpriseOne (J.D. Edwards) consulting resources. The below defined resources will be provided to the "Client" in support of the specific activities by role listed below: Sr. CNC Consultant, EnterpriseOne ■ Assist City of Fort Collins staff with 8.11 SP1 Go Live Dates of engagement: This statement of work covers following dates for support and implementation of technology. The cost described in this document should not be considered a fixed bid for services. This estimate is for time and materials and should be used for planning purposes. Actual time and materials will be billed at the agreed upon rate. Conditions that arise that may prevent the project from attaining either the stated timeline or budget estimates will be communicated on a weekly basis in the status reports. July 6 - 12, 2006 — Sr. CNC Consultant Allen Jacot BASE HOURLY RATEIFEES per Consultant: ■ Sr. CNC Consultant — Allen Jacot - $180.00/hour The estimated number of hours is 60 for a total estimated amount of $10,800 for the resources above combined. The hours will be billed at actual time and materials. Travel and expenses associated with this scope of work will be billed separately and in addition to the hourly rate structure. Travel Expense Reimbursement In addition to payment of time and materials fees for FC personnel, will pay all actual, reason CFC able, documented travel -related expenses incurred by FC in connection with the provision of the Services, if FC adheres to the following travel policy and makes travel arrangements and accommodations in accordance with this travel policy as follows: ■ Air fare — All travelers are required to travel at the lowest reasonable cost. Every attempt will be made to book travel requirements at least two weeks in advance. On domestic flights, travelers are required to travel coach class. Air fare costs include all flight costs, applicable taxes and associated booking fees. Hotel — CFC may provide a list of hotels and corporate apartments where discounted rates have been negotiated. All travelers will be expected to stay at these locations when reasonably available. ■ Car Rental/Personal Car — FC has negotiated rates and insurance with Avis Car Rental. Unless vehicles are unavailable, these companies (Avis,) must be used. Traveler may only rent mid -size "intermediate" or compact cars. If a personal car is used, mileage will be reimbursed at 40.5 cents per mile. Tolls and parking fees will also be reimbursed. City of Fort Collings Go Live Support v1.doc Fujitsu Consulting - Confidential Page 1 of 2 Meals — Travelers will be reimbursed for reasonable expenses for breakfast, lunch and dinner while working at a location other than the traveler's normal office location. All expenses exceeding $75.00, must be documented with the original receipt for the expense. These receipts will be retained by FC and copies provided to CFC upon request Acceptance This Statement of Work (SOW) is an integral part of the Master Services Agreement between Fujitsu Consulting and City of Fort Collins, Colorado signed December 20t', 2005. In event of any conflict or inconsistency between the Master Services Agreement and this Statement of Work, the terms and conditions of the Master Services Agreement shall prevail. The dollar amount reflected in any estimate can vary, sometimes substantially. Any estimate provided is merely that — an estimate. Estimates are made in good faith based on information furnished by the client. They do not constitute our agreement to furnish time and materials for a certain price or for a "not to exceed " price, but instead are provided solely for our client's preliminary budgeting and FC's resource scheduling purposes. All terms and conditions of the Consulting Services Agreement, of which this Amendment is an integral part, are expressly incorporated herein by reference. By: Name (Printed): Title: Date: Fujitsu Consulting City of Fort Collins, Colorado (FC) (Client) By: Name (Printed): Title: Date: City of Fort Collings Go Live Support vl .doc Fujitsu Consulting - Confidential Page 2 of 2 R5643500A REQUISITION 12/21/2005 CITY OF FORT COLLINS Page- 1 Order Number 25232 - 000 - OR Branch/Plant 101 Shipped From FUJITSU CONSULTING INFORMATION Ship To INFORMATION TECHNOLOGY 110 CHESHIRE UN #300 CITY OF FORT COLLINS MINNEAPOLIS MN 55305 215 N MASON, 3RD FLOOR FORT COLLINS CO 80524-4408 Ordered 12/16/2005 Freight Requested 12/16/2005 Order Taken By Delivery Line Description / Supplier Item Quantity UOM Unit Price Extend'ad Pricy Branch Account Number Buyer Plant Number 1.000 CONSULTING FOR JDE 8.11 LS .0000 21,600.00 101 431000.529290 5 SP1 UPGRADE - M. MCDONOUGH 2.000 TRAVEL & LODGING LS .0000 2,500.00 101 431000.529290 5 M.MCDONOUGH Totals 24,100.00E 0 PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT made and entered into the day and year set forth below, by and between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred to as the "City" and FUJITSU CONSULTING INC., a Delaware Corporation, hereinafter referred to as "Professional'. VIN111i;l*s-i4ial In consideration of the mutual covenants and obligations herein expressed, it is agreed by and between the parties hereto as follows: 1. Scope of Services. The Professional agrees to provide services in accordance with the scope of services attached hereto as Exhibit "A", consisting of four (4) pages, and incorporated herein by this reference. In the event of any inconsistency or ambiguity, the terms of this Agreement shall control. 2. The Work Schedule. The services to be performed pursuant to this Agreement shall be performed in accordance with the Activity Schedule contained in Section I.c. of Exhibit "A"; commencement shall begin January 9, 2006 and be complete as of end -of- day January 27, 2006; or as determined by the designated Project Manager for the City. 3. Early Termination by City. Notwithstanding the time periods contained herein, the City may terminate this Agreement at any time without cause by providing written notice of termination to the Professional. Such notice shall be delivered at least fifteen (15) days prior to the termination date contained in said notice unless otherwise agreed in writing by the parties. All notices provided under this Agreement shall be effective when mailed, postage prepaid and sent to the following addresses: Professional Services Agreement —January, 2005 1 Professional: City: With Copy to: FUJITSU CONSULTING INC. CITY OF FORT COLLINS CITY OF FORT COLLINS INFORMATION PURCHASING DIVISION 110 CHESHIRE LN #300 TECHNOLOGY DIVISION PO BOX 580 MINNEAPOLIS, MN 55305 PO BOX 580 FORT COLLINS, CO 80522 FORT COLLINS, CO 80522 ATTN: ED BONNETTE ATTN: Legal Counsel ATTN: MICHELLE McDONOUGH In the event of any such early termination by the City, the Professional shall be paid for services rendered prior to the date of termination, subject only to the satisfactory performance of the Professional's obligations under this Agreement. Such payment shall be the Professional's sole right and remedy for such termination. 4. Design, Project Indemnity and Insurance Responsibility. Subject to Section 13 hereof, the Professional shall be responsible for the quality, technical accuracy, timely completion and the coordination of all services rendered by the Professional, including but not limited to designs, plans, reports, specifications, and drawings and shall, without additional compensation, promptly remedy and correct any errors, omissions, or other deficiencies. The Professional shall indemnify, save and hold harmless the City, its officers and employees in accordance with Colorado law, from all damages whatsoever claimed by third parties against the City; and for the City's costs and reasonable attorneys fees, arising directly or indirectly out of claims asserted by any unaffiliated third party based on the Professional's negligent performance of any of the services furnished under this Agreement. The Professional shall maintain commercial general liability insurance in the amount of $500,000 Professional Services Agreement —January, 2005 2 combined single limits, and errors and omissions insurance in the amount of N/A. 5. Compensation. In consideration of the services to be performed pursuant to this Agreement, the City agrees to pay Professional on a time and reimbursable direct cost basis according to the following schedule: Hourly billing rates: Reimbursable direct costs: $180.00/HR NOT TO EXCEED $2500.00 with maximum compensation (for both Professional's time and reimbursable direct costs) not to exceed TWENTY-FOUR THOUSAND ONE HUNDRED DOLLARS ($24,100.00). Monthly partial payments based upon the Professional's billings and itemized statements of reimbursable direct costs are permissible. The amounts of all such partial payments shall be based upon the Professional's City -verified progress in completing the services to be performed pursuant hereto and upon the City's approval of the Professional's reimbursable direct costs. Final payment shall be made following acceptance of the work by the City. Upon final payment, all designs, plans, reports, specifications, drawings and other services rendered by the Professional shall become the sole property of the City. 6. City Representative. The City will designate, prior to commencement of work, its project representative who shall make, within the scope of his or her authority, all necessary and proper decisions with reference to the project. All requests for contract interpretations, change orders, and other clarification or instruction shall be directed to the City Representative. 7. Weekly Report. Commencing seven (7) days after the date of execution of this Agreement and every seven (7) days thereafter, Professional is required to provide the City Representative with a written report of the status of the work with respect Professional Services Agreement —January, 2005 3 to the Scope of Services, Work Schedule, and other material information. Failure to provide any required weekly report may, at the option of the City, suspend the processing of any partial payment request. 8. Independent Contractor. The services to be performed by Professional are those of an independent contractor and not of an employee of the City of Fort Collins. The City shall not be responsible for withholding any portion of Professional's compensation hereunder for the payment of FICA, Workers' Compensation, other taxes or benefits or for any other purpose. 9. Personal Services. It is understood that the City enters into this Agreement based on the special abilities of the Professional and that this Agreement shall be considered as an agreement for personal services. Accordingly, the Professional shall neither assign any responsibilities nor delegate any duties arising under this Agreement without the prior written consent of the City. 10. Acceptance Not Waiver. Subject to the provisions of this Agreement, the City's approval of drawings, designs, plans, specifications, reports, and incidental work or materials furnished hereunder shall not in any way relieve the Professional of responsibility for the quality or technical accuracy of the work. The City's approval or acceptance of, or payment for, any of the services shall not be construed to operate as a waiver of any rights or benefits provided to the City under this Agreement. 11. Default. Each and every term and condition hereof shall be deemed to be a material element of this Agreement. In the event either party should fail or refuse to perform according to the terms of this agreement, such party may be declared in default. 12. Remedies. In the event a party has been declared in default, such Professional Services Agreement —January, 2005 4 defaulting party shall be allowed a period of ten (10) days, after receipt of notice specifying the particulars of such default, within which to cure said default. In the event the default remains uncorrected, the party declaring default may elect to (a) terminate the Agreement and seek damages; (b) treat the Agreement as continuing and require specific performance; or (c) avail himself of any other remedy at law or equity. If the non - defaulting party commences legal or equitable actions against the defaulting party, the defaulting party shall be liable to the non -defaulting party for the non -defaulting party's reasonable attorney fees and costs incurred because of the default. 13. Warranties: Disclaimers: Limitations. With respect to any deliverable or other services, excluding any materials provided by the City or any third party, Professional warrants for a period of thirty (30) days following final acceptance by the City of the particular deliverable or the performance of such other services (the 'Warranty Period") that (a) the applicable services rendered hereunder will be performed by qualified personnel and (b) the deliverable or services will materially conform to the specifications, if any, and/or acceptance criteria, if any, for the specific corresponding deliverables or services as set forth and agreed to in the applicable work schedule (or other document serving a similar function). In the event that any deliverable or service fails to conform to the foregoing warranties in any material respect, Professional, at its expense, shall have the right and obligation to cure such failure as soon as reasonably practical. If Professional is unable to cure such failure within a commercially reasonable period of time, the City may pursue its remedy at law to recover direct damages resulting from the breach of the limited warranties, subject to the limitations set forth in Section 8 hereof. These remedies are the exclusive remedies Professional Services Agreement --January, 2005 5 CHANGE ORDER NO. 1 of Professional Services Agreement with Fujitsu Consulting CONTRACTOR: Fujitsu Consulting Inc. PROJECT NUMBER: 101.431000.529290 Consulting for JDE 8.11SP1 Upgrade DESCRIPTION: Reason for change: Extending Consulting Agreement for JDE 8.11SP1 Upgrade 2. Description of Change: AMEND CONTRACT SECTION 2 CONTRACT PERIOD. AMEND CONTRACT SECTION 5 COMPENSATION. 3. Change in Contract Compensation (contract Section 5) to Add : $12,800.00 4. Change in Contract Work Schedule: (Contract Section 2) This Agreement shall commence upon the date of execution shown on the signature page of this Change Order and shall continue in full force and effect to be complete as of end -of -day July 17, 2006. ORIGINAL CONTRACT COST $24,100.00 TOTAL APPROVED CHANGE ORDER TOTAL PENDING CHANGE ORDER TOTAL THIS CHANGE ORDER $12,800.00 TOTAL % OF THIS CHANGE ORDE 53% ADJUSTED CONTRACT C T $ 36,900.00 ACCEPTED BY: itc, LUb DAT E: ontractor's Representative ACCEPTED BY: A 1dE TE: 6 4 —D 4 roject M 7 ger cc: Contractor Information Technology — ERP Program Manager Purchasing SCOPE OF WORK Consulting Services for JDE 8.11SP1 Go Live Support, as directed by City of Fort Collins ERP Program Manager. 215 North Mason Street - 2i' Floor • P.O. Box 580 • Fort Collins, CO 80522-0580 • (970) 221-0775 • Fax (970) 221-6707 www.i'cgov.com and Professional's only obligation for breach of the warranties contained in this Section. Professional does not warrant that any deliverable will operate uninterrupted or error - free, provided that Professional shall remain obligated pursuant to this Section. The foregoing warranties are expressly conditioned upon (i) the City providing Professional with prompt written notice during the Warranty Period of any claim hereunder, which notice must identify with particularity the non -conformity; (ii) the City's cooperation with Professional in all reasonable respects relating thereto, including assisting Professional to locate and reproduce the non -conformity; and (iii) with respect to any deliverable, the absence of any alteration or other modification of such deliverable by anyone other than Professional. The foregoing warranties will not apply if the alleged breach of warranty is due to third party hardware, software and any other services or goods supplied by third parties (including the City) not conforming to their respective technical, functional and performance specifications and criteria, and Professional shall have no liability or obligation as a result thereof. Professional does not warrant and is not responsible for the products or services of any third party. EXCEPT AS EXPRESSLY PROVIDED ABOVE, PROFESSIONAL DOES NOT MAKE ANY REPRESENTATION OR WARRANTY OF ANY KIND, WHETHER SUCH WARRANTY BE EXPRESS OR IMPLIED, INCLUDING ANY WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE OR ANY WARRANTY FROM COURSE OF DEALING OR USAGE OF TRADE. In the event that the City asserts any claim for warranty services hereunder and such claim relates to any matter that, after subsequent investigation, the parties agree is Professional Services Agreement —January, 2005 6 not Professional's responsibility hereunder (including any problem with the City's computer hardware or the software that was not caused by any services performed by Professional), the City will be responsible to pay Professional for all evaluation, correction or other services performed by Professional relating to such claim on a time and materials basis at Professional's then standard billing rates. IN NO EVENT SHALL EITHER PARTY BE LIABLE TO THE OTHER PARTY OR ANY OTHER PERSON OR ENTITY FOR ANY SPECIAL, EXEMPLARY, OR PUNITIVE DAMAGES OF ANY KIND OR NATURE WHATSOEVER, EVEN IF SUCH PARTY HAS BEEN INFORMED IN ADVANCE OF THE POSSIBILITY OF SUCH DAMAGES OR SUCH DAMAGES COULD HAVE BEEN REASONABLY FORESEEN BY SUCH PARTY. Except for any indemnification liability of Professional under Section 4 hereof, in no event shall the liability of Professional to the City arising out of, related to or in connection with this Agreement, the services or any deliverables exceed, in the aggregate, Seventy Five Thousand Dollars ($75,000). In no event shall the liability of the City to the Professional exceed compensation due and owing to the Professional pursuant to paragraph 5 of this Agreement. The limitations set forth above shall apply whether in an action based on contract, warranty, strict liability, statute or tort (including, without limitation, negligence) or otherwise. The parties agree that this Agreement is solely for the benefit of the parties hereto and no provision of this Agreement shall be deemed to confer upon any other person or entity any remedy, claim, liability, reimbursement, cause of action or Professional Services Agreement --January, 2005 7 other right whatsoever. The parties have agreed that the limitations specified in this Section 13 will survive and apply even if any limited remedy specified in this Agreement is found to have failed of its essential purpose; represents an allocation of risk between the parties; and is an essential and material part of this Agreement. 14. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire agreement between the parties and shall be binding upon said parties, their officers, employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal representatives, successors and assigns of said parties. 14. Law/Severability. The laws of the State of Colorado shall govern the construction, interpretation, execution and enforcement of this Agreement. In the event any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this Agreement. [SIGNATURES ON FOLLOWING PAGEI Professional Services Agreement —January, 2005 8 THE CITY OF FORT COLLINS, COLORADO By: c _ Jame B. 'Neill II, CPPO, FNIGP Director of Purchasing /& Risk Management DATE: f / / FUJITSU CONSULTING INC. By: --�---- C�7:19[�1�;1��17� ��Ir Date: ATT T: C rporate Secretary Professional Services Agreement —January, 2005 9 EXHIBIT A SCOPE OF WORK Overview CFC is getting ready to upgrade their current EnterpriseOne 8.11 DV environment to EnterpriseOne 8.11 SP1. CFC is requesting support in a variety of the upgrade tasks from Fujitsu. The following upgrade activities are those requested of Fujitsu in support of CFC's upgrade project. Fujitsu recognizes the significant effort that CFC has put forward in training resources and setting up functionality in their current environment. Fujitsu will work with CFC resources to assist them in upgrading their current installation to EnterpriseOne 8.11 SP1. Fujitsu will provide a mentoring approach for the CFC CNC resource(s) to allow them to learn the net changes and process for additional environment upgrade on their own. By taking this approach, CFC is taking responsibility for their Upgrade including the testing, timing and milestones. 1. Statement of Work Fujitsu has been retained to provide the leadership and expertise for the EnterpriseOne 8.11 SP1 Upgrade project being done by CFC. Since Fujitsu's efforts are focused on mentorship, process leadership and assistance, it has been agreed that CFC will have the overall accountability for the performance of the schedule, and budget with respect to client resource coordination and activities, and the end deliverables of this engagement. As such, Fujitsu plans to lead/assist/mentor/do the following key activities based on the proposed staffing model and the anticipated level of assistance to the extent it can be accomplished within CFC's budget commitments and CFC's execution of this effort. a. Key Activities and Services 1) Key Tasks: • Fujitsu will provide consulting staff augmentation in support of the CFC Upgrade to 8.11 SP1. • Initial upgrade of a single 8.11 environment to 8.11 SP1 including mentoring CFC CNC resource(s) in the process involved (8.11 path code and 8.0 business data and control tables) • Install EnterpriseOne 8.11 SP1 Web Server on existing hardware including mentoring CFC CNC resource(s) on the process involved. • Assist CFC in the design of the processes necessary to upgrade subsequent environments • Mentor CFC resources on MSDE, Change Assistance and Data Dictionary Visual Merge 2) Key Deliverables: • Operational EnterpriseOne 8.11 SP1 Installation for a single environment • Weekly status reports • Daily Issues and resolution memo (included in Weekly Status Reports) • All PeopleSoft produced install reports b. Roles and Responsibilities The following are the roles and responsibilities for the project. One person could play more than one role during the different phases or activities of this project. Fujitsu CNC Upgrade from 8.11 to 8.11 SP1 80 Hours Consultant • Pre -Upgrade Audit — Determine readiness and completion of Pre -Upgrade Planning tasks • Installing the base code on the Deployment Serer • Create Upgrade Plan o Identification and setup of all servers for EnterpriseOne o Defining and setting up EnterpriseOne data sources o Defining and setting up EnterpriseOne environments o Verifying all plan components o Running all plan reports • Run Upgrade Workbench o Pre Workbench tasks o Configuring and installing locations o Configuring and installing data sources o Configuring and installing environments o Configuring and installing machines o Configuring and installing control tables o Configuring and installing packages o Configuring and installing remote locations (if any) o Finalize the workbench and run last verification reports as defined by the install manual • Installing Enterprise Server o Compiled Path Codes o Services o Running of porttest and other verifying tests. o Setting up Serer printers • Post Upgrade Conversions • Install Latest Tools (Service Pack) • Install any Key ESU's • Build Full Package (client and serer) • Install System Administration Workstation • Basic Security for Setup Testing • Post Upgrade Audit o Printing and storing of Plan reports o Brief Diagram of initial EnterpriseOne Configuration o Export of mappings for all system and server map ExpectedRole /Team Expected Involvement Member Commitment o Export of initial security setup o Backup and printed hard copies of all Enterprise Server .ini's, workstations ini's and the Deployment server ini's Fujitsu CNC Install the Web Server & Mentor Net Change 40 Hours Consultant • Install the Oracle J.D. Edwards Web Server • Configure HTML Generator • Verify ini Settings • Test Environment(s) and Access • Package Build Process — including Web Generation c. Fees and Charges Hourly Rate Fees: Fujitsu shall be paid based on the following rates for actual work performed for the Upgrade to 8.11 SP1. Fees are payable in accordance with the Fujitsu Rate structure chart below. All charges will be billed to CFC on a time and materials basis. d. Assumptions The following assumptions are outlined as the basis for Fujitsu and Media News Group to be the most productive and successful in completing this effort. If any assumptions become invalid, Fujitsu will Promptly notify CFC regarding impacts and escalate awareness to assist the Media News Group Project Manager in risk mitigation. 1) City of Fort Collins Professional Services Agreement will be executed by both parties prior to the beginning of any project work. 2) Upgrade activities will occur at a single location 3) Hours assisting the client with troubling shooting and issues resolution unrelated to the defined scope and deliverables will be considered out of scope and may result in incremental T&M charges at the hourly rate for the specified role as defined in the rate table. 4) CFC is committed to the success of this project and will accordingly assure that all necessary resources including personnel will be available when needed by Fujitsu. CFC will also make timely decisions to support proposed timeline. 5) CFC will provide the necessary building access, workspace, telephones and system access for the Fujitsu team member(s). These items should be prepared in advance of the consultant(s) arriving. 6) In addition to the exclusions contained within the body of this agreement, the following items are considered outside of the scope: r . Business process reengineering . Application training . Best practice evaluation . Hardware sizing recommendations . Development or retrofitting of any code . Project management . Application testing . Upgrade of any dependent 3rd Party software products 7) EnterpriseOne software and all necessary hardware (available servers, networking, etc) is the responsibility of CFC. These items will be ready, available, and working prior to the arrival of the Fujitsu CNC Consultant. 8) CFC will have installed all software Minimum Technical Requirements on the servers in accordance with the most recent information from Oracle's web site prior to the arrival of the Fujitsu CNC Consultant. 9) CFC will be responsible for the creation and management of the Technology Project Plan for this upgrade project. 10) CFC will have their Network, Unix, Windows and Oracle administrator(s) available during normal business hours. 11) CFC will have the appropriate administrator passwords available for Windows, Unix, Oracle and EnterpriseOne to the Fujitsu CNC Consultant. 12) CFC will have a resource knowledgeable in their EnterpriseOne 8.0 and 8.11 installations available to answer any questions in relation to the upgrade to EnterpriseOne 8.11 SP1. 13) CFC is responsible to run any validation or integrity reports they deem necessary before and after the upgrade to EnterpriseOne 8.11 SP1 and CFC will validate a successful upgrade. 14) CFC is responsible for retrofitting or rebuilding of any interfaces or custom objects. 15) Time estimates for the upgrade are based on the assumption that the following prerequisites are completed by the CFC prior to the Fujitsu consultant's arrival. 16) The client will have in their possession the correct version of the Oracle EnterpriseOne 8.11 SP1 and WebSphere software. 17) CFC will have all necessary ESU's/ASU's/Service Packs applied to their system needed for the upgrade (if necessary). Fujitsu Consulting will lead the installation of the planner ESU, 8.95 SP1, and all SP1 related ESU's while the CNC resource is on site. 18) The client will have tested that they can successfully backup and restore all objects and data for all servers in their EnterpriseOne installation. 19) The client will have adequate space on their existing hardware to accommodate the upgrade. 20) CFC will have posted all transactions in their Production Environment, prior to the creation of the copied Production Environment. 21) The client will have backed up all data for their Production Environment once all transactions have been posted. This will be necessary for creating the copy of the Production Environment. 22) The Web Server installation is for the Oracle J.D. Edwards Oracle Web Server only and not the Collaborative Portal. 23) The Web installation is for a single web server with no load balancing or network implementation. P. 01 TRANSACTION REPORT JUN-27-06 TUE 08:55 AM SEND(M) DATE START RECEIVER TX TIME PAGES TYPE NOTE M# DP JUN-27 08:54 AM 913038468450 1'21" 2 SEND ( M) OK 074 TOTAL 1M 21S PAGES: 2 l T wl �y City of Fort Collins Page Number: 1 City of Fort Collins Date: 06/26/06 Purchase Order Number: 6603941 Delivery Date: OW26106 Buyer: BONNETTE, ED Purchase Order number must appear on invoices, packing lists, labels, bills of lading, and all correspondence. Note: PER CONTRACT CHANGE ORDER SIGNED 6126106 (SEE ATTACHED) BY ELIZABETH STROH, FOR MICHELLE WDONOUGH. Line Rty/Units ll ]V` Description Extended Price 1 CONSULTING FOR v8-11CUTOVER 10,800.00 TO PRODUCTION 06/23/2006 14:43 3038468450 BORN INFO SVCS PAGE 01 Fco U[TSU FAX TRANSMITTAL $101 E. Prw*w Aweue, Suit 310 Tel*wm (303) 646-BOM Fax (303.) 54644W www. u.220�u sr To: Ed Bonnette Fax: 870-221-6707 From: City of Ft Collins, Purchasing Tel: 970-416.2247 Dept Date: June 23, 2006 Pagel of. 2 Subject Change Order No. i for ,900.00 NOTES: Deer Mr. Bonnette, Per Mike Roberts' request, I am faxing the attached executed Change Order document. I am also overnighting the original to your attention with a receipt of Monday, June 2e. Please have signed and return to my attention at above referenced address. Should you have any questions. I may be reached at 303-846-8160. Bast regards, Lola Rangel Executive Assistant Fujtsu Consulting on Juns 1, 2005. BORN became part of the $44.5-blillon Fujitsu group, s loading provider of customer4ocuaed IT and communicadam saluttons for the global marketplace. For more Information, go to www.fuiltsu.comlus/newsl. 06/23/2006 14:43 3038468450 BORN INFO SVCS PAGE 02 �I1111i1S� Services uira n�raaaaa�aa� ircha sing, Di-viKwn CHANGE ORDER NO. 1 of Professional Services Agreement with Fujitsu Consulting CONTRACTOR: Fujitsu Consulting Inc. PROJECT NUMBER: 101.431000.529290 Consulting for JDE 8.11SP1 Upgrade DESCRIPTION: 1. Reason for change: Extending Consulting Agreement for JDE 8.11SP1 Upgrade 2. Description of Change: AMEND CONTRACT SECTION 2 CONTRACT PERIOD. AMEND CONTRACT SECTION 5 COMPENSATION. 3. Change in Contract Compensation (contract Section 5) to Add: $12,800.00 4. Change in Contract Work Schedule: (Contract Section 2) This Agreement shall commence upon the date of execution shown on the signature page of this Change Order and shall continue in full force and effect to be complete as of end -of -day July 17.2006. ORIGINAL CONTRACT COST $24,100.00 TOTAL APPROVED CHANGE ORDER TOTAL PENDING CHANGE ORDER TOTAL_ THIS CHANGE ORDER $12,800.00 TOTAL % OF THIS CHANGE ORDE 53% ADJUSTED CONTRACT C T $ 36,900.00 ACCEPTED BY: DAT E: r - 7- 7- "- 6 ntractor's Representative ACCEPTED BY: DA TE: ProJect Manager cc: Contractor Information Technology — ERP Program Manager Purchasing SCOPE OF WORK Consulting Services for JDE &11SP1 Go Live Support, as directed by City of Fort Collins ERP Program Manager. 215 North Mason Street • 2"0 Floor • p.0. Box 580 • Fart Collins, CO 90522-0580 • (970) 221.6775 - Fax (970) 221.6701 W W W.fcgov.com Ed Bonnette - Re: Fujitsu Consulting Page 1 From: Michelle McDonough To: Ed Bonnette Date: 6/7/2006 8:32:35 AM Subject: Re: Fujitsu Consulting Kurt is no longer with the company. Contact Mike Roberts. Mike Roberts, Account Executive Enterprise Solutions I ERP and SCM Practice Fujitsu Consulting Direct: 407.740.7840 Cellular: 214.770.0320E-mail: Mike.Roberts@us.fujitsu.com >>> Ed Bonnette 6/7/2006 8:22:43 AM >>> Good Morning Michelle, Yes, total of $12,800. 1 just meant that the original contract was closed (i.e., $0 left), so the Change Order will be adding the $12,800 back onto it and move the end date out to 7/17/06. Wil the contact at Fujitsu be Kurt Moydell (Kurt. MovdellCcDus.fujitsu.com ), as before? Ed Ed Bonnette, C.P.M., CPPB Buyer City of Fort Collins, Colorado Purchasing Division 215 N. Mason, 2nd Floor P.O. Box 580 Fort Collins, CO 80522 Phone 970-416-2247 Fax 970-221-6707 email ebonnettee-fcoov.com >>> Michelle McDonough 06/06 4:12 PM > Sounds good to me. The end date is July " Do you mean total of $12,800? Michelle >>> Ed Bonnette 6/6/2006 3:57:36 PM >>> Michelle, /00 Z�y6 -� ier $12,800? I spoke to Jim briefly about Fujitsu and your req for another $12,800.We think the best way to handle this is not to sign this "Schedule A" they came up with, but rather to do a Contract Change Order to just extend the previous contract we had with (which was a Not to Exceed for $24,100; ending 1/27/06). Here are my reasons for wanting to dis: 1) Fujitsu asked for, and re eived several "deviations" to our standard Agreement language last time; I think this is another attempt to move us from our contract language to theirs. 2) They accepted a "Not to Exceed" agreement last time (which limits our exposure to whatever you issue your req for; no more); why would it not be acceptable now? We don't want them "camping" here! It's Ed Bonnette - Re: Fujitsu Consulting Pa e 2 . w.. dangerous to give a consultant an open-ended Time and Materials contract; they have no incentive to "wrap it up" when they get that. 3) If we do a Contract Change Order, all I would need from you are two things: What's the new End Date for services, so I can extend it (it's now 1/27/06). Do we set the Not To Exceed amount to add another $12,800 (with Reimbursable direct costs of $2,000 within that). Hourly billing rates in the Contract are already set at $180/hour. All other language from that previous Contract would still apply. If you are OK with this, I will prepare the Change Order paperwork to be routed for signatures. Then, I would convert the req once we have their signature (since we do not have any Year End constraints this time). Let me know what you want to do; we want to make sure we are protecting your interests here. Ed Ed Bonnette, C.P.M., CPPB Buyer City of Fort Collins, Colorado Purchasing Division 215 N. Mason, 2nd Floor P.O. Box 580 Fort Collins, CO 80522 Phone 970-416-2247 Fax 970-221-6707 email ebonnette(&fcoov.com CC: Elizabeth Stroh; Jim O'Neill; Michelle Carr G/boo Gd��, �i,.d... - Fti�, ; V t--1 W, t, ............. CALZ� --- e-10-6orit 13 JUN-01-06 THU 10:13 AM CITY FT COLLINS ICS DEPT FAX NO. 9702216329 P. 03 SCHEDULE A Go Live Support for 8.11'SP1 This Schedule (Statement of Work) is entered into pursuant to the General Services Agreement between Fujitsu Consulting Information Services Inc. ("Fujitsu") and The City of Fort Collins, Colorado. ("CFC") having an effective date of December 30, 2005- This Schedule expressly supersedes and replaces all proposals (whether oral or written) and any other communications between Fujitsu and CFC, relating to the subject matter of this Schedule A. This Schedule A (Statement of Work) describes the activities to be performed, the deliverables to be produced, the necessary skills to be provided, and the project risks and assumptions applicable to the Go Live Support of 8.11 SPt forC,F'C. Scope: FC will provide for the engagement of an > nterpriseOne (J.D. Edwards) consulting resources. The below defined resources will be provided to the "Client" in support of the specific activities by role listed below:. Sr. CNC Consultant, CnterpriseOne m Assist City of Fort Collins staff with 8.11 SP1 Go Live Dates of engagement: this stat.r:ment of wotk covers following doles for support and implementation of technology. The cost described in this document should not be considered a fixed bid for services. This estimate is for time and materials and should be used for planning purposes. Actual time and materials will be billed at the agreed upon rate. Conditions that arise that may prevent the project from attaining either the stated timeline or budget estimates will be communiobted on a weekly basis in the status reports. July 6 - 12, 2006 — Sr. CNC Consultant Allen Jacot BASE HOURLY RATE/Fli per Consultant: C Sr, CNC Consultant -- Allen Jacot - $180.00/hour The estimated number of hours is $0 for a total estimated amount of $10,800 for the resources above combined. "rho hours will be billed at actual time and materials. 'travel and expenses associated with this scope of work will be billed separately and in addition to the hourly rate structure.. Travel Expense Reimbursement In addition to payment of time and materials fees for FC personnel, J.D. Power and Associates will pay all actual, reasonable, documented travel -related expenses incurred by FC in connection with the provision of the Services, if FC adheres to the following travel policy and makes travel arrangements and accommodations in accordance with this travel policy as follow,, • Air fare — All travelers are required to travel at lire lowest reasonable cost. Every attempt will be made to book travel requirements at least two weeks in advance. On domestic flights, travelers are required to travel coach cl,�ss. Air fare costs Include all flight costs, applicable taxes and associated booking fees. ■ Hoed -- J.D. Power and Associates may provide a list of hotels and corporate apartments where discounted n1tas have been negotiated. All travelers will be expected to stay at these locations when reasonably available. • Car Rental/Personal Car FC has negotiated rates and insurance with Avis Car Rental. Unless vehicles are unavailable, these companies (Avis,) must be used. Traveler may only rent mid -size "intermediate" or compact cars. If a personal car is used, mileage will be reimbursed at 40.5 cents per mile. Tolls and parking fees will also be reimbursed, City of Fort Callings Coo Live Support vl.doc Fujitsu Consulting - Confidential Page 1 of 2 JUN-01-06 THU 10:13 AM CITY FT COLLINS ICS DEPT FAX NO. 9702216329 P. 04 « Meats —• 1 mvelers will be reimbursed for reasonable expenses for breakfast, lunch and dinner while working at a location other than the traveler's normal office location. All expenses exceeding $75,00, must be documented with the original receipt for the expense. These receipts will be retained by FC and copies provider! to J.A. Power and Associz o s upon request Acceptance This Statement of Work (SOW) is an integral part of the Master Services Agreement between Fujitsu Consulting and City of Fort Collins, Colorado signed December 201", 2005. In event of any conflict or inconsistency between the Master Servior.s Agreement and this Statement of Work, the terms and conditions of the Master Services Ag,-Cemcnt shi:ill prevail. 1'hc dollar amount rerlected in any estimate can vary, sometimes substantially. Any estimate provided is merely that - an estimate. Estimates ore made in good faith based on information furnished by the client. They do not constitute our agreoment to furnish time and materials for a certain price or for a "not to exceed " price, but instead are provided sololy for our client's preliminary budgeting and FC's resource scheduling purposes. All terms and conditions of the Consulting Services Agreement, of which this Amendment is an integral part, are expressly incorporated herein by reference. Fujitsu Consulting (FC) By: __-�- Name (Printed): _..----- Title: - City of Fort Collins, Colorado (Client) �. By : %x Name (Printed): 1 ��ln�.1(.e, ". ej� Title: L-'7�P��, �— Date: 11106--- — its of Fait C011ir195 Go l.ivc Support vl.cloc Fujitsu Consulting - Confidential Page 2 or 2