HomeMy WebLinkAboutRFP - P985 BENEFITSCity of Fort Collins
Administrative Services
Purchasing Division
LETTER OF TRANSMITTAL
To: Greg Temple, Assistant City Attorney
Ingrid Decker, Assistant City Attorney
Darin Atteberry, City Manager
Wanda Krajicek, City Clerk
From: James B. O'Neill II, CPPO, FNIGP" 1'(___^
Director of Purchasing & Risk Manageme�rtt
Date: January 11, 2006
Re: Great -West Administrative Services Contract, Excess Loss Insurance Policy,
Policy Terms Modification Letter Agreement & Performance Guarantee Agreement
Attached find three (3) copies of both the new Great -West Administrative Services Contract for
2006 and the Performance Guarantee Agreement. Major differences from the 2003 contract are
as follows:
> Section 15.3 - Has new heading "Compensation and Financial Arrangements with Third
Parties" (was "Compensation from Others") and revised text. Okay with HR. The wording was
merely expanded to accommodate Great -West using third party vendors.
> Section 9.2 - Use and Disclosure of Medical Records, the following was added: "The parties shall comply
with the provisions of Appendix F, attached hereto and incorporated herein by this reference."
> Appendix D - Performance Standard Program in "Old" agreement has been eliminated and
replaced with new separate agreement titled "Performance Guarantee Agreement".
> New Appendix F has been added for HIPAA Health Information Privacy and Security.
Also attached find three (3) copies of both the new Great -West Excess Loss Insurance Policy for
2006 and the Policy Terms Modification Letter Agreement. Major reasons for needing two
documents are as follows:
> This is an extension to our existing Excess Loss Insurance Policy No. 259613, which was
approved in 2003 and subsequently modified, also in 2003, addressing special provisions
requested by the City.
> Per Great -West, since the Policy is a filed insurance document with the State of Colorado,
sections cannot be modified except through separate letter agreement.
> Previously approved modifications have been addressed per the attached letter agreement.
This is the same letter signed by the City in 2003, except for date changes.
Would you approve as to form and forward to the City Manager.
The bidder received the award through the normal RFP process.
Darin, would you please sign the contract documents and forward them to the City Clerk.
Wanda, please call Purchasing. Jim will come over, sign and initial the contracts and have you
attest his signature.
215 North Mason Street • 2nd Floor • P.O. Box 580 9 Fort Collins, CO 80522-0580 • (970) 221-6775 • FAX (970) 221-6707