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Home My WebLink AboutAddenda - RFP - P999 BENEFITS CONSULTANTSPECIFICATIONS AND CONTRACT DOCUMENTS Description: RFP# P999-Benefits Consultant OPENING DATE: 2:00 P.M. (Our Clock) September 29, 2005 To all prospective bidders under the specifications and contract documents described above, the following changes are hereby made. REVISION: OPENING DATE: 2:00 P.M. (Our Clock) September 29, 2005 NOTE: RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT ENCLOSED WITH THE BID/QUOTE STATING THAT THIS ADDENDUM HAS BEEN RECEIVED. Page 1 0 215 North Mason Street - 2i" Floor • 11,0. Box 580 • Fort Collins. CO 80522-0580 - (970) 221-6775 s Fax (970) 221-6707 www.fcgov.com i x ADDENDUM city of Fort Collins SPECIFICATIONS AND CONTRACT DOCUMENTS Description: RFP# P999-13enefits Consultant OPENING DATE: 2:00 P.M. (Our Clock) September 27, 2005 To all prospective bidders under the specifications and contract documents described above, the following changes are hereby made. Questions and Answers: 1. Is the Business Associate Agreement — Security Standards form to be submitted prior to our proposal, or can it be included with our proposal? 2. Are finalist interviews contemplated? If so, what date(s)? 3. Please confirm that services are to be initiated January 1, 2006, and if not, please indicate the contract effective effectract %iyveg5 e date.$ 2 tc- 4. What were the fees paid to the current consultant for each of the past two years? U 5. Was the scope of services comparable to that specified in the RFP? 6. You indicate that retirees are provided coverage. Please confirm that any potential actuarial work associated with GASB 45 post -employment health liabilities is not to be included in our proposed fee. am �u_.n? hwv 7. You indicate that the consultant is to maintain and periodically restate the Plan Document. Has the current consultant fulfilled this role?u Will the electronic source document be made available to us? ` ,'3i 8. What key initiatives do you envision undertaking over the next 2-3 years relative to benefit design/administration? -.'Sc e to a ice° , .,;t a. .. .tea. Page o 21S 'ortia Mason Sheet • 2s" Floar d 11.0. Rox 580 » Fort Coffins. CO 80521-0580 « (970) 221-0775 Fnx (970) 221-670? www.fcgov.coni 9. Are the Plan Documents and Summary Plan Descriptions developed by your carrier/vendor partners? If not, has this approach been considered, as a means to leverage the vendor Y contracts and reduce consulting fees? Yz1.$ } CY4 °A ��.d AF L.l t39dc'J1;-i.S "t-V th+'"- �=RI'} �z'3'e rr, 10. When was the last restatement of the respective Plan Documents? j v a y 'u.Item 2 in Section II: Scope of Services specifies assistance with RFPs. What services/coverages are contemplated to be competitively bid in which years? If there is a set schedule, can you provide that schedule? a sx sit a t' - arx 00 3"� is i €_€. _'I a. $ u..... 12. We note that the flexible spending accounts are administered in-house. Is there any anticipation that this function will be outsourced in the next 2-3 years, and if so, what role will the consultant play in the competitive bidding process for this service? 13. Can you elaborate on the role that the consultant will play, relative to: a. Bid specification development b. Bid analysis c. Participation in finalist presentations d. Contract review/implementation a� t it 14.In item 8 of the sample Professional Services Agreement, it indicates a requirement to provide the City with a written report of the status of the work with respect to the Scope of Services. Please confirm that this is in fact a requirement. 15. Why is the City out to bid? 16. W}ho is the City's current consultant? Page 2 of 3 17. Is the City happy with the current consultant's services? 18. What is the budget for the requested services? 19. How many hours did the current consultant spend in the last three years? 20. What is the timeline for award of this contract? 21. When is the budget developed and projections needed for the 1/1/ fiscal year? rch =grja urt 22. What are the City's concerns/issues regarding Medicare Part D? 23. Would you like a separate fee for GASB/OPEB work? 24. When were the following documents last restated and or printed? ➢ Medical Plan Document(s) and Summary Plan Description(s) ➢ Cafeteria Plan Document ➢ Dental Plan Document and Summary Plan Description(s) e 25.On average, how many amendments are there annually for each of these Plan Documents? NOTE: RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT ENCLOSED WITH THE BID/QUOTE STATING THAT THIS ADDENDUM HAS BEEN RECEIVED. Page 3 of 3 ...tiRtvk.. S5: Y}: ADDENDUM Ci.hr of Fort Collins SPECIFICATIONS AND CONTRACT DOCUMENTS Description: RFP# P999-13enefits Consultant % \ OPENING DATE: 2:00 P.M. (Our Clock) September 27, 2005 (ei;KOR, Dkii To all prospective bidders under the specifications and contract \ documents described above, / the following changes are hereby made. Questions and Answers: 1. Is the Business Associate Agreement — Security Standards form to be submitted prior to our proposal, or can it be included with our proposal? §a vvith_fr ,tL , . 2. Are finalist interviews contemplated? If so, what date(s)? 3. Please confirm that services are to be initiated January 1, 2006, and if not, please indicate the contract effective date. 4. What were the fees paid to the current consultant for each of the past two years? Ate¢{k €' C'n#'�&.'. i �"TO-§ 5. Was the scope of services comparable to that specified in the RFP? 6. You indicate that retirees are provided coverage. Please confirm that any potential actuarial work associated with GASB 45 post -employment health liabilities is not to be included in our proposed fee. e Y R e.Is i aR'_`."._f_-c-._ffln b y."_'"._ - _ t`�g _ a -'a €iv v `, € 7. You indicate that the consultant is to maintain and periodically restate the Plan Document. Has the current consultant fulfilled this role? -C, Will the electronic source document be made available to us? .res 8. What key initiatives do you envision undertaking over the next 2-3 years relative to benefit design/administration? '" 3.[ 'd sip^.:(, c s I Pagel 0 3 215 North Mason Street • 2"' Fluor • P,O, Sox! 580 « Fort Collins, CO 8022-080 - (970) 221-G775 • F as (970) 221-(007 wxvw.fcPov.com 9. Are the Plan Documents and Summary Plan Descriptions developed by your carrier/vendor partners? If not, has this approach been considered, as a means to leverage the vendor contracts and reduce consulting fees? 10. When was the last restatement of the respective Plan Documents? ` Item 2 in Section II: Scope of Services specifies assistance with RFPs. What services/coverages are contemplated to be competitively bid in which years? If there is a set schedule, can you provide that schedule? hO �., is $ : I�la$ Es '.$1`d .Lvcv, s ¢ €,id µ.. s' >.01 F_ < «, ental 3 4 OJa y It j $ @.o do T 'e, t$`Y L itt' 12. We note that the flexible spending accounts are administered in-house. Is there any anticipation that this function will be outsourced in the next 2-3 years, and if so, what role will the consultant play in the competitive bidding process for this service? No 13. Can you elaborate on the role that the consultant will play, relative to: a. Bid specification development b. Bid analysis c. Participation in finalist presentations d. Contract review/implementation R a"'t€ $ 14.In item 8 of the sample Professional Services Agreement, it indicates a requirement to provide the City with a written report of the status of the work with respect to the Scope of Services. Please confirm that this is in fact a requirement. 15. Why is the City out to bid? t ` a dui%t `ar; 16. Who is the City's current consultant? Page 2 of 3 17. Is the City happy with the current consultant's services? sa ink "u �v`�5„�-'"� ,#`^ ➢`i 2 i ''-'�� %" air °: ntra 5. v _. _...�.,.,.®.� ..a ....,., ®,— --_ ,� m.e.....-...®_ _ _ ....f _ .m..,._ ,m...�.,_ _ ..,,m.� 18. What is the budget for the requested services? 19. How many hours did the current consultant spend in the last three years? 20. What is the timeline for award of this contract? 21. When is the budget developed and projections needed for the 1/1/ fiscal year? and A 22. What are the City's concerns/issues regarding Medicare Part D? 23. Would you like a separate fee for GASB/OPEB work? 001 24. When were the following documents last restated and or printed? Y Medical Plan Document(s) and Summary Plan Description(s) ➢ Cafeteria Plan Document ➢ Dental Plan Document and Summary Plan Description(s) 25.On average, how many amendments are there annually for each of these Plan Documents? NOTE: RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT ENCLOSED WITH THE BID/QUOTE STATING THAT THIS ADDENDUM HAS BEEN RECEIVED. Page 3 of 3 . .. . . ......... .... . i-- City of Fort Collins ADDENDUM No. 2 SPECIFICATIONS AND CONTRACT DOCUMENTS Description: RFP# P999-Benefits Consultant OPENING DATE: 2:00 P.M. (Our Clock) September 29,2005 To all prospective bidders under the specifications and contract documents described above, the following changes are hereby made. REVISION: OPENING DATE: 2:00 P.M. (Our Clock) September 29, 2005 NOTE: RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT ENCLOSED WITH THE BID/QUOTE STATING THAT THIS ADDENDUM HAS BEEN RECEIVED. Page I I 0P3 21S-North www.fc�ov.com