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HomeMy WebLinkAbout200213 CORONA RESEARCH - CONTRACT - CONTRACT - 26356PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT made and entered into the day and year set forth below, by and between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred to as the "City" and Corona Research, Inc., hereinafter referred to as "Professional". WITNESSETH: In consideration of the mutual covenants and obligations herein expressed, it is agreed by and between the parties hereto as follows: 1. Scope of Services. The Professional agrees to provide services in accordance with the scope of services attached hereto as Exhibit "A", consisting of four (4) pages, and incorporated herein by this reference. 2. The Work Schedule. The services to be performed pursuant to this Agreement shall be performed in accordance with the Work Schedule attached hereto as Exhibit "B", consisting of one (1) page, and incorporated herein by this reference. 3. Time of Commencement and Completion of Services. The services to be performed pursuant to this Agreement shall be initiated immediately following execution of this Agreement. Services shall be completed no later than November 31, 2006. Time is of the essence. Any extensions of the time limit set forth above must be agreed upon in writing by the parties hereto. 4. Early Termination by City. Notwithstanding the time periods contained herein, the City may terminate this Agreement at any time without cause by providing written notice of termination to the Professional. Such notice shall be delivered at least fifteen (15) days prior to the termination date contained in said notice unless otherwise agreed in writing by the parties. All notices provided under this Agreement shall be effective when mailed, postage prepaid and sent to the following addresses: Professional Services Agreement —January, 2005 1 activities than older people? It would also serve as a moderate baseline against which to compare future studies. A survey that yields 1,150 responses or more will provides very strong statistical validity when examining sub -populations. For example, it would provide strong information about the total makeup of visitors, and would provide a strong baseline against which to compare future studies. It would also provide strong subpopulation information in more detail than a 750-person survey (e g., more age categories, more group types — family vs. individual vs. couple vs. group, etc.). The reader will note that the margin of error increases as the sample size decreases, thus illustrating that a larger sample provides a more precise measure of observation than does a smaller survey. For example, an observational survey of 1,150 visitors would provide a very strong indication of the overall opinions of Fort Collins Natural Area users. Additionally, a survey of 1,150 visitors can be analyzed by sub -population (e.g. males or females, younger or older citizens, hikers or mountain bikers, etc.) and be compared to the overall findings, to the extent the City of Fort Collins desires this analysis. The margin of error for each sub -population will vary according to its size. Thus, it's important to remember that the "rule of thumb" outlined in the table above applies to sub - populations as well as the whole. EXHIBIT B PROJECT TIMELINE Timeline In terms of schedule, Corona Research is able to complete the entire project within a timely manner. This timeframe assumes expeditious review and feedback by City of Fort Collins Natural Areas Program staff in tasks such as survey design and draft report review. Note as well that we include our timeline in two phases: pre -data collection, and post -data entry. If the City wishes to develop annual statistics and avoid a seasonal bias, it would be better to conduct the surveys over the course of a year, or at least several known seasons. Therefore, we will not snake presumptions at this point about when the data collection phase will be completed Similarly, the amount of time required for data entry will depend on the amount of data that is collected, which we will ascertain during the early phases of the project Corona Research has a solid history of meeting all project deadlines that we propose and are very confident that we can meet the above proposed schedule. COST SCHEDULE Costs Our pricing below reflects 2006 hourly rates for Corona staff. These rates include $150 per partner hour and $100 per analyst hour, as well as direct costs. Partner Analyst Total Hours Price Hours Price 1. Project Initiation 2 $300 2 $200 $500 2. Pre -Observations 0 $0 18 $1,806 $1,800 3. Develop Sampling Plan 2 $300 8 $800 $1,100 4. Design Data Collection Form 2 $300 4 $400 $700 5. Design Data Entry Template 0 $0 3 $300 $300 on 7. Weight observational data 1 $150 4 $400 $550 8. Analyze observational data 4 $600 12 $1,200 $1.800 *Corona can enter the data as an additional option. Depending on the amount of data to be collected, the pricing may vary, but we can provide a price for this upon completion of Step 4. Over the course of the project, Corona will send a monthly invoice for work completed during that month, and that includes a progress report of all tasks accomplished or underway over the billing period. AGO-RD. CERTIFICATE OF LIABILITY INSURANCE o6-li 2005 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION USAA INSURANCE AGENCY, INC/PHS ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE EHIS RFICATE DOES NOT I�O812846 P:(888)242-1430 F:(877)905-0457 ATERTHCOVEAEAFFORDEDBYTHEPOLGBELW P. O. BOX 33015 SAN ANTONIO TX 78265 INSURED CORONA RESEARCH 1630 WELTON ST STE 525 CAVFRAeF3 INSURERS AFFORDING COVERAGE INSURER A: Hart f INSURER B: The H INSURER D: Cc THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. !n t TVPE OF /INIMNCE MUM NuM Y BCiNE Y ExFR111KIN U1111117111 A GENEML LIAYITY COMMERCIAL GENERAL LIABILITY CLAIMS MADE U OCCUR X Business" Liab 65 SBA KJ14 5 0 0 7/ 3 0/ 0 5 0 7/ 3 0/ 0 6 EACH OCCURRENCE ' sl , 000, 000 1 FIRE DAMAGE IAny one firo) 1s300,000 I MED EXP (My ane patron) I s10 , 0 0 0 PERSONAL&AOVINJURY 1111, 000, 000 1 GENERAL AGGREGATE 1 a2 , 0 0 0, 0 0 0 GFN'L AGGREGATE UMET APPLIES PER: POLICY PRO-T I Tl LOC I PRODUCTS - COMPIOP ADD 1112,000,000 A AYTOMONLE LIABILITY ANY AUTO ALL OWNED AUTOS SCHEDULED AUTOS HIRED AUTOS NON -OWNED AUTOS 65 SBA KJ1450 07/30/05 07/30/06 COMBINED SINGLE OMIT (Ea accident) $1, 0 0 0, 0 0 0 BODILY INJURY (kt pateon) I S X BODILY INJURY IPat accicim) s X PROPERTY DAMAGE (Pat acadmn) s OARAW UU WAW ANY AUTO I , AUTO ONLY - EA ACCIDENT S OTHER THAN EA ACC AUTO DOILY: AGG S S EI(CESS UABLITY OCCUR u CLAIMS MADE DEDUCTIBLE RETENTION s I EACH OCCURRENCE S I AGGREGATE I $ �$ I I $ $ B WORSOIS COMPOWATION AND EMnOYw DARRm 65 WEC DZ1021 10/05/04 10/05/05 X I WC STATU- E.L.EACHACCIDENT a100 000 E.L. DISEASE • EA EMPLOYEE $10 0 , 0 0 0 E.L. DISEASE . POLICY LIMIT s500,000 OTHER DESCRIPTION OF OPMATIONSILOCATION IVEIRCLEtMXCWSIONS ADDED H BSDORSEMWT/S1190 L PROVISIONS Those usual to the Insured's Operations. Certificate Holder is named additional insured per the Business liability coverage Form SS0008 attached to this policy. HOLDER I X I AOWTIONAL 1630 Welton DBA Limited Liability Company IEC Property Services Corporation 1602 South Parker Road, Suite 200 Denver CO 80231 DULO ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE °IRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL DAYS WRITTEN NOTICE (10 DAYS FOR NON-PAYMENT) TO THE CERTIFICATE LDER NAMED TO THE LEFT. BUT FAILURE TO DO SO SHALL IMPOSE NO LIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR AUTHORIZED REPRESENT E I Professional: City: With Copy to: Corona Research, Inc City of Fort Collins City of Fort Collins 1630 Welton Street, Ste. 525 Natural Areas Program Purchasing Division Denver, CO 80202 P.O. Box 580 P.O. Box 580 Fort Collins, CO 80522 Fort Collins, CO 80522 Attn: Kevin Raines Attn: Edith Felchle, Senior Attn: Ed Bonnette, C.P.M., Environmental Planner CPPB, Buyer In the event of any such early termination by the City, the Professional shall be paid for services rendered prior to the date of termination, subject only to the satisfactory performance of the Professional's obligations under this Agreement. Such payment shall bathe Professional's sole right and remedy for such termination. 5. Design, Proiect Indemnity and Insurance Responsibility. The Professional shall be responsible for the professional quality, technical accuracy, timely completion and the coordination of all services rendered by the Professional, including but not limited to designs, plans, reports, specifications, and drawings and shall, without additional compensation, promptly remedy and correct any errors, omissions, or other deficiencies. The Professional shall indemnify, save and hold harmless the City, its officers and employees in accordance with Colorado law, from all damages whatsoever claimed by third parties against the City; and for the City's costs and reasonable attorneys fees, arising directly or indirectly out of the Professional's negligent performance of any of the services furnished under this Agreement. The Professional shall maintain commercial general liability insurance in the amount of $500,000 combined single limits, and errors and omissions insurance in the amount of N/A. 6. Compensation. In consideration of the services to be performed pursuant to this Agreement, the City agrees to pay Professional on a time and reimbursable direct cost basis according to the following schedule attached hereto as Exhibit "C", consisting of one (1) page, and incorporated herein by this reference. Professional Services Agreement —January, 2005 2 Hourly billing rates: $150.00 per Partner Hour $100.00 per Analyst Hour Plus Reimbursable direct costs. with maximum compensation (for both Professional's time and reimbursable direct costs) not to exceed Eight Thousand Nine Hundred and Fifty Dollars ($8,950.00). Monthly partial payments based upon the Professional's billings and itemized statements of reimbursable direct costs are permissible. The amounts of all such partial payments shall be based upon the Professional's City -verified progress in completing the services to be performed pursuant hereto and upon the City's approval of the Professional's reimbursable direct costs. Final payment shall be made following acceptance of the work by the City. Upon final payment, all designs, plans, reports, specifications, drawings and other services rendered by the Professional shall become the sole property of the City. 7. City Representative. The City will designate, prior to commencement of work, its project representative who shall make, within the scope of his or her authority, all necessary and proper decisions with reference to the project. All requests for contract interpretations, change orders, and other clarification or instruction shall be directed to the City Representative. 8. Monthly Report. Commencing thirty (30) days after the date of execution of this Agreement and every thirty (30) days thereafter, Professional is required to provide the City Representative with a written report of the status of the work with respect to the Scope of Services, Work Schedule, and other material information. Failure to provide any required monthly report may, at the option of the City, suspend the processing of any partial payment request. 9. Independent Contractor. The services to be performed by Professional are those of an independent contractor and not of an employee of the City of Fort Collins. The City shall not be responsible for withholding any portion of Professional's compensation hereunder for the payment of Professional Services Agreement —January, 2005 3 FICA, Workers' Compensation, other taxes or benefits or for any other purpose. 10. Personal Services. It is understood that the City enters into this Agreement based on the special abilities of the Professional and that this Agreement shall be considered as an agreement for personal services. Accordingly, the Professional shall neither assign any responsibilities nor delegate any duties arising under this Agreement without the prior written consent of the City. 11. Acceptance Not Waiver. The City's approval of drawings, designs, plans, specifications, reports, and incidental work or materials furnished hereunder shall not in any way relieve the Professional of responsibility for the quality or technical accuracy of the work. The City's approval or acceptance of, or payment for, any of the services shall not be construed to operate as a waiver of any rights or benefits provided to the City under this Agreement. 12. Default. Each and every term and condition hereof shall be deemed to be a material element of this Agreement. In the event either party should fail or refuse to perform according to the terms of this agreement, such party may be declared in default. 13. Remedies. In the event a party has been declared in default, such defaulting party shall be allowed a period of ten (10) days within which to cure said default. In the event the default remains uncorrected, the party declaring default may elect to (a) terminate the Agreement and seek damages; (b) treat the Agreement as continuing and require specific performance; or (c) avail himself of any other remedy at law or equity. If the non -defaulting party commences legal or equitable actions against the defaulting party, the defaulting party shall be liable to the non -defaulting party for the non -defaulting party's reasonable attomey fees and costs incurred because of the default. 14. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire agreement between the parties and shall be binding upon said parties, their officers, employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal Professional Services Agreement —January, 2005 4 representatives, successors and assigns of said parties. 15. Law/Severability. The laws of the State of Colorado shall govern the construction, interpretation, execution and enforcement of this Agreement. In the event any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision of this Agreement. Professional Services Agreement —January, 2005 5 THE CITY OF FORT COLLINS, COLORADO By: L Wit-,J mes B. O'Neill II, CPPO, FNIGP °director of Purchasing & Risk Management DATE: 4/— o Corona Research Inc. By: ,%h1� Z, Title: PKINC, II L CORPORATE PRESIDENT OR VICE PRESIDENT Date: 04-1o,510E Fall *lW Corporate Secretary Professional Services Agreement —January, 2005 6 .,�:uue �4r• (Corporate Seal) ,e�� .+ . it .,-��1..: f � •,a �e�✓� ail �A ��� ��))�T✓�✓ �//11111)Ifit x r-" 4:11 i SCOPE OF WORK In this section, we outline our approach to the study. We also provide some preliminary insights into survey sizes. RECOMMENDED SURVEY METHODOLOGY After reading the Request for Proposals, we understand that the City of Fort Collins wishes to conduct an observational survey to determine the number of visitors (identified by recreation type) to natural areas owned and managed by the City of Fort Collins Natural Areas Program. WORK PLAN Upon reviewing the proposal request, and considering our own experience conducting observational surveys, we envision utilizing the following steps to complete this project 1) Conduct project initiation meeting 2) Initial pre -observation of sampling areas 3) Develop sampling plan 4) Design data collection form 5) Design data entry template 6) OPTIONAL data entry 7) Weight observational data 8) Analyze observational data 9) Prepare a report of findings It is our understanding that the City will provide all data collection services, so the actual data collection is not included in our proposal. Each of the following steps listed above is described in further detail below. Step 1. Conduct project initiation meeting. Corona's standard practice is to meet with the client prior to initiating work, to ensure agreement on the goals, approach, and work plan of the research. Kevin Raines of Corona Research will meet with the City of Fort Collins Natural Areas Program Coordinator in person immediately upon contract award to resolve issues related to project scope, reporting, contracting, and scheduling. Two key operational goals in this meeting will be to examine and understand the geography of the City's natural areas, along with trailheads and other natural entry points, and to determine the amount of data collection time that the City has allocated to the project. Step 2. Initial observation of sampling areas. After the potential geographic sampling areas have been identified, Corona will visit each area and conduct initial observational assessments for each geographic area. Corona research analysts will spend a short time at, in order to make initial sampling assessments for the potential areas. These observations will focus on the number and types of visitors observed at each site and will also take into consideration the time of day and week when visitors would most likely be using these natural areas. The purpose of these initial observations will NOT be to collect data, but rather to observe and evaluate potential observation sites and to determine the types of data that can be collected. This information will be used in Steps 4 and 5 to develop the best possible sampling plan and data collection form. Step 3. Develop sampling plan. Once the potential geographic sampling areas have been observed, Corona will develop a sampling plan — both in geography and time — in which to place City data collectors. Specific geographic sampling areas will be selected as observational sites based on their ability to accurately and reliably depict normal visitor uses and behaviors. Our objective will be to fully understand the client's research goals before advising on the data collection process. Based on all input gathered, Corona Research will develop a clear and concise data collection process which is unique to this particular project and addresses the overall research needs of the City of Fort Collins Natural Area Program. Corona and the City of Fort Collins will then meet to determine the acceptability of the data collection process. Any additional changes to the data collection process will then be incorporated, and Corona will then deliver the final data collection process to the client. Step 4. Design data collection form. A data collection form will be created for observers to use when collecting recreational visitor data The form will be uniform and congruent, so that all observations collected can be analyzed together to give statistically significant and relevant information for the City of Fort Collins to use after the project has been completed. The form will be designed to help observers fill out visitor information in a quick, easy and reliable manner. Our initial thinking is that the City would be better served with a data collection form that maintains integrity of individual observations, as opposed to gathering information for all observations together. For example, at the end of an observational shift, our data entry form will allow the analyst to note that "the third set of users consisted of a family group with children that was backpacking" as opposed to merely knowing that X numbers of family groups were observed and Y numbers of backpackers. While this approach will require more data entry time, it will provide much more valuable data in the long term. Step 5. Design data entry template. Corona will create a data entry template which will be used to store all of the data that is collected by all paid or volunteer observers. Data will either be entered into the template by the City of Fort Collins staff or by Corona Research (as an additional option, see below). Step 6. OPTIONAL — Data entry. For an additional price, Corona Research can enter the data collected by the City of Fort Collins observers. If this option is selected, the City of Fort Collins would collect the data, then send it to Corona to enter the data into the data entry template. Step 7. Weight observation data. Most likely, observational sampling will not be conducted at every entry point for budget reasons, so those sites where observations will be conducted will need to represent a larger number of observation sites. This increases the likelihood that the data will be unavoidably biased in some areas. In order to correct for this, Corona will adjust for any biases by statistically weighting observational data from each site before it is analyzed Step 8. Analyze observational data. Corona is well versed in survey analysis tools, and we will use those to prepare tabulations of the data. We have strong analytical backgrounds, which enable us to see patterns in the data and conduct follow-up analyses to confirm or refute those observations. As was discussed earlier, the precision of the analysis in terms of statistical reliability will depend upon the number of visitor observations gathered. Step 9. Prepare a report of findings. Corona will confer with the City of Fort Collins staff regarding which particular tabulations, tables and graphs should be included in the report; and will prepare a draft report in electronic format to the City staff for review. A reader -friendly report that uses concise text and easy to read graphics to illustrate our findings and conclusions will be provided in Microsoft Word document format. The report will also include background information, discussion and analysis of survey tool used, results of all questions, number of respondents, and the frequency distributions of responses. DISCUSSION OF STATISTICAL STRENGTH The number of completed surveys directly impacts the level of analysis that can be conducted while maintaining statistical validity. For a statistically large population, a minimum number of responses is needed to have statistical validity. As a general rule of thumb, we offer the following recommendations:' ** Unless changes are quite large (greater than 10 to 20 percentage points) For example, a survey that yields 384 observations provides a 5.0 percent margin of error, which is generally deemed acceptable for a one-time observational survey. This survey would be adequate for estimating total visitorship as well as the proportions engaging in specific activities (based on observation only, of course). However, a survey of this size allows for a limited ability to examine sub -populations (e.g. gender, age, etc) with statistical validity. It also provides a limited ability to examine changes in results if the survey is conducted more than once. In contrast, a survey that provides a higher number of responses allows for more detailed analysis. For example, a survey that results in 750 responses provides a 3.5% margin of error, and can be used to identify large differences among subgroups (e.g., gender, age, etc.). For example, are men participating in different activities than women? Are younger people participating in different t These are statistically conservative estimates that assume a statistically large population. It is possible that the margins of error wiR be smaller (better) if the number of visitors is below approximately 10,000.