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HomeMy WebLinkAboutBID - 5957 MAPO TRAFFIC SIGN POSTS (2)CITY OF FORT COLLINS INVITATION TO BID BID 5957 MAPO TRAFFIC SIGN POSTS BID OPENING: 3:00 p.m. (our clock), February 13, 2006 Sealed bids will be received and publicly opened at the office of the Director of Purc iasing and Risk Management, PO Box 580, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80522, at the time and date noted on the bid proposal and/or contract documents. If delivered, th y are to be sent to 215 North Mason Street, 2nd Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins, 80522-0580. The Agencies including Cities of Fort Collins, Denver, Loveland, Aurora, Lakewood, Longmont, Arvada, Englewood and Counties of Adams, Arapahoe, Boulder, and Jefferson a ting collectively through their authorized procurement officials respectfully request sealed Bids for he purchase of sign posts and delineator posts. Bids shall be in a sealed envelope, plainly marked "MAPO BID #5957-06-143 RAFFIC SIGN POST. Bids must be received at the Purchasing Office prior to 3:00 p.m. (our clock), February 13, 2006. Questions regarding bid submittal or process should be directed to John D. Stephen, CPPO, CPPB, Senior Buyer (970) 221-6777. A copy of the Bid may be obtained as follows: 1. Download the Bid from the Purchasing Webpage, Current Bids page, at: hftps:Hsecure2.fcqov.com/bso/login.usp. 2. Come by Purchasing at 215 North Mason St., 2nd floor, Fort Collins, and re uest a copy of the Bid. Special Instructions All bids must be properly signed by an authorized representative of the company with the legal capacity to bind the company to the agreement. Bids may be withdrawn up to the de, to and hour set for closing. Once bids have been accepted by the City and closing has occurred, fail ire to enter into contract or honor the purchase order will be cause for removal of supplier's name I rom the City of Fort Collins' bidders list for a period of twelve months from the date of the opening The Citymay also pursue any remedies available at law or inequity. Bid prices must be held firrn for a period of forty-five (45) days after bid openings. Submission of a bid is deemed as acceptance of all terms, conditions and specifics ions contained in the City's specifications initially provided to the bidder. Any proposed modifi ation must be accepted in writing by the City prior to award of the bid. Only bids properly received by the Purchasing Office will be accepted. All bids s uld be clearly identified by the bid number and bid name contained in the bid proposal. It 215 North Mason Street • 2nd Floor • P.O. Box 580 • Fort Collins, CO 80522-0580 9 (970) 221-6775 • Fax (970) �21-6707 wwwXceov.com 14. PROPRIETARY INFORMATION All information included in any Bid that is of a proprietary nature must be clearly Each Agency shall be held harmless from any claims arising from the relea; information not clearly designated as such by the proposing firm. rked as such. of proprietary Because of the need for public accountability, the following information concerninthe Bid will not be considered proprietary, even if such information is clearly marked as such: prilces of Bid, non- financial information concerning compliance with specifications, guarantees and arranties. 15. COMPETITIVENESS AND INTEGRITY The collective Agencies have assigned control of this acquisition process tote Host Agency identified in the Bid Notice of this document, to prevent biased evaluations and to preserve the competitiveness and integrity of such acquisition efforts. Offerors are to direct all dommunications regarding this Bid to the designated Host Agency, unless otherwise specifically not ad. Attempts by offering firms to circumvent this requirement will be viewed negatively and may resi ilt in rejection of the offer of the firm found to be in non-compliance. The Host Agency may refer corhmunications to other participating Agencies for clarification. 16. FOB POINT The FOB point shall, in all cases, be destination(s). If freight is charged to any of the Agencies, the vendor will prepay and add. 17. CREDIT If a vendor places any dollar limitations for credit extended on a purchase order, t e participating Agencies will consider such limitations in the evaluation of the Bids. Any cred t limits without justification may cause the Agencies to disqualify the Bid. Additionally, MAPO A encies will not complete credit applications. III. SPECIAL INSTRUCTIONS TO BIDDERS A. COLLECTIVE BIDS MUST BE PREPARED ON THE FORMS PROVIDED HERLIN. Bids shall consist of: • SIGN POSTS AND DELINEATOR POSTS • Each item on the bid must be bid individually, and the Agen -,ies reserve the right to accept the lowest and best bid per item, combinatio ri of items, or all items combined, whichever is deemed in the best interast, and actual applications as appropriated by the Agencies. • Releases to be made as required throughout the period of the award. Consideration will be given to vendors with a favorable firm rice period with no minimum release requirements. • Prices must remain in effect from Date of Award through December 31, 2006. I • The quantities listed are estimates and may increase I r decrease as deemed necessary by the Agencies. • This award may be extended for an additional 4 years, lo ntingent upon future years funding, and agreement of the Agencies. B. INDIVIDUAL NOTE: Each Bidder may use contacts listed below to obtain information on published specifications, quantities, special conditions or instructions, physical delivery points nd/or any other elements necessary to submit a complete bid. AGENCY: City of Fort Collins CONTACT: Rich Brewbaker PHONE NO: (970) 221-6792 DELIVERY LOCATION: City of Fort Collins, Street Dept. 625 Ninth Street Fort Collins. CO 80525 AGENCY: City of Denver CONTACT: Larry Romero PHONE NO: (720) 865-4069 DELIVERY LOCATION: ity of Denver Denver AGENCY: Adams County CONTACT: Liz Estrada PHONE NO: (303)654-6052 DELIVERY LOCATION: Adams County, Traffic Dept. 4955 E. 74th Ave. Commerce Citv, CO 80022 AGENCY: City of Loveland CONTACT: Steph Euschneid or Cindy Scyman1c ki PHONE NO: (970)962-2480 or (970)962-2696 DELIVERY LOCATION: City of Loveland, Traffic 105 W. 5th St. Loveland, CO 80537 AGENCY: City of Aurora CONTACT: Chris Carnahan PHONE NO: (303) 326-8227 DELIVERY LOCATION: City of Aurora, Traffic Operations 15740 E. 32nd. Ave. Aurora, CO 80011 AGENCY: City of Englewood CONTACT: Gary Tyson PHONE NO: (303) 762-2514 DELIVERY LOCATION: Englewood Service Center 2800 S. Platte River Drive Englewood, CO 80110 AGENCY: City of Lakewood, Traffic Engineering CONTACT: Terri Haley PHONE NO: (303) 987-7999 DELIVERY LOCATION: City of Lakewood, Traffic Engineering 1060 Quail St. Lakewood, CO 80215 AGENCY: City of Wheat Ridge CONTACT: Corey Barker PHONE NO: (303) 205-7602 DELIVERY LOCATION: 11220 West 45th Avenue Wheat Ridge, CO 80033 AGENCY: Arapahoe County CONTACT: Stephanie Stone PHONE NO: (720) 874-6832 DELIVERY LOCATION: Arapahoe County Road and Bridge 7600 S. Peoria St. Englewood, CO 80112 AGENCY: City of Longmont CONTACT: Tom Thompson PHONE NO: (303) 651-8345 DELIVERY LOCATION: City of Longmont 375 Airport Rd. Longmont, CO 80503 AGENCY: Jefferson County CONTACT: Anna Lynch/Kevin French PHONE NO: (303)271-8592 or 271-8457 DELIVERY LOCATION: Jefferson County Sign Shop Attn: Karen Hernlund 21401 Golden Gate Canyon Rd. Golden, CO 80403 AGENCY: City of Arvada CONTACT: Larry Foltz PHONE NO: (720) 898-7751 DELIVERY LOCATION: City of Arvada, Traffic Department 6701 Indiana St. Arvada, CO 80007 AGENCY: Boulder County Road Maintenance CONTACT: John Mosher PHONE NO: (303) 441-3962 DELIVERY LOCATION: Boulder County Road Maintenance Sign Shop 3897 N. 75th Boulder, CO 80301 IV. SPECIFICATIONS 1. SECTION 1 SIGN POSTS (TELSPAR) • Material Steel posts furnished shall conform to the Standard Specifications for Hot roll d Carbon Steel, commercial quality ASTM Designation A-569-72. • Finish Material shall be hot dipped galvanized coating conforming to ASTM A525, Des. G-90. Zinc coating to form an excellent bond with the steel surface so as not to be affected by subsequent forming operations. Corner weld shall be zinc coated after scarifying operation. Exposed edges to be protected against corrosion by "sacrificial action" when zinc is present on i timate adjacent areas. • Shape The cross section of the post shall be square tubing formed of 12 gauge (.105 USS gauge) steel, carefully formed into six and, if necessary, shall be welded in such a maiinerthatweld or flash shall not interfere with telescoping. • Holes Hole diameter shall be seven -sixteenth (7/16") plus or minus one sixty-fourth ( /64") inch on 1" centers, on all four sides, for the entire length of the post. Holes shall be on t e center line of each side true alignment, and opposite to each other. • Length The length of each post shall be as specified, and have a permissible length tol rance of plus or minus one -quarter (114) inch. Cuts through holes will not be accepted. • Telescoping Properties The finished posts shall be straight and shall have a smooth, uniform finish. It < hall be possible to telescope all consecutive sizes of square tubes freely and for not less than ten feet or their length without the necessity of matching any particular face to any other fac . All holes and ends shall be free from burrs, and ends shall be cut square. • Delivery Requirements Delivery of these materials must be made in a flat-bed trailer for fork lift unloadi g; otherwise the order shall be refused, unless transporter agrees to unload on -site. Twenty-four (24) hour notice must be given prior to delivery. • Specifications The specifications shall be considered a minimum specification. 2. SECTION 2 6' U-CHANNEL DELINEATOR POSTS A. Minimum of 1.12 Ibs per foot with a baked green enamel finish. The minimum of 30-3/8" holes on 1 "centers from the top. B. Minimum of 1.12 Ibs per foot with a red powder coat finish. The minimum of 30-3/8" holes on 1"centers from the top. C. Minimum of 3 Ibs per foot with a baked green enamel finish. The post n minimum of 30-3/8" holes on 1 "centers from the top. must have a must have a �ust have V. BID FORM 2006 MAPO TRAFFIC SIGN POST BID SCHEDULE BID 5957-06-143 SECTION 1. SIGN POSTS Length in Quantity feet 1. TELSPAR (OR EQUAL) 12 GAUGE 1 1/2" Perforated Square Post 10 250 1 1/2" Perforated Square Post 6 400 1 3/4 " Perforated Square Post 8 800 1 3/4" Perforated Square Post 10 3,075 1 3/4" Perforated Square Post 11 875 1 3/4" Perforated Square Post 12 2" Perforated Square Post 10 1,950 2" Perforated Square Post 11 1,200 2" Perforated Square Post 12 3,000 2" Perforated Square Post 14 1,500 2. TELSPAR (OR EQUAL) 14 GAUGE 1 3/4" Perforated Square Post 10 600 1 3/4" Perforated Square Post 11 500 2" Perforated Square Post 10 500 2" Perforated Square Anchors 3 100 3. TELSPAR (OR EQUAL) 12 GAUGE 1 1/2" Perforated Square Anchors 1 1/2 1 3/4" Perforated Square Anchors 2 300 2" Perforated Square Anchors 2 2" Perforated Square Anchors 3 5,800 2 1/4" Perforated Square Anchors 3 2,250 SECTION 2. DELINATOR POSTS 6' U-Channel Posts Green 1.12lbs/ft 1,300 6' U-Channel Posts Red 1.12lbs/ft 750 6' U-Channel Posts Green 3lbs/ft 50 SA 10/01 SECTION 3. MISCELLANEOUS FO 175-VS2 V-LOCKS 24" X 1 3/4" Includes wedges 800 Drive Rivets 318 " TXLDR3878 05 or equal 1,500 Corner bolts 5/16" (not carriage bolt bent) TL 050 or 1,000 equal Total Cost TOTAL COST IN W FIRM NAME Are you a ❑Corporation, ❑Partnership, ❑ DBA, ❑ LLC, or ❑PC ? SIGNATURE PRINTED NAME: TITLE: ADDRESS PHONE: ( ) FAX: () EMAIL: DOLLARS SA 10101 VI. SIGNATURE PAGE Submitting Firm: Address: Telephone Number: Name of Agent (print/type): Title: Authorized Signature: Date: Attest: My Commission Expires: CORPORATE SEAL ADDENDA FORM The undersigned hereby acknowledges receipt of the following applicable Addenda Number(s) through Date: SA 10/01 SERVICES AGREEMENT THIS AGREEMENT made and entered into the day and year set forth below by and between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter r ferred to as the "City" and , hereinafter referred to as "Service Provider'. WITNESSETH: In consideration of the mutual covenants and obligations herein expresse , it is agreed by and between the parties hereto as follows: 1. Scope of Services. The Service Provider agrees to provide service$ in accordance with the scope of services attached hereto as Exhibit "A", consisting of I ( ) pages, and incorporated herein by this reference. 2. The Work Schedule. The services to be performed pursuant to this greement shall be performed in accordance with the Work Schedule attached hereto as Exhibit " ", consisting of ( ) page[s], and incorporated herein by this reference. 3. Time of Commencement and Completion of Services. The services be performed pursuant to this Agreement shall be initiated within ( ) days following execution of this Agreement. Services shall be completed no later than I Time is of the essence. Any extensions of the time limit set forth above must be agreed upon in 4 writing signed by the parties. 4. Contract Period. This Agreement shall commence upon the dal shown on the signature page of this Agreement and shall continue in full force and e year, unless sooner terminated as herein provided. In addition, at the option c Agreement may be extended for an additional period of one (1) year at the rate, written notice to the Professional mailed no later than ninety (90) days prior to con of execution ect for one (1) the City, the provided with end. SA January 2005 18 4. Contract Period, This Agreement shall commence 2001 , and shall continue in full force and effect until 1200 , unless sooner terminated as herein provided. In addition, at the option of the City, the Agreement maybe exte;ds. d for additional one year periods not to exceed ( ) additional one year peRenewals and pricing changes shall be negotiated by and agreed to by both parties. The Denver Boulder Greeley CPIU published by the Colorado State Planning and Budget Office will be used as a guide. Written notice of renewal shall be provided to the Service Provider and mailed no ater than ninety (90) days prior to contract end. 5. Delay. If either party is prevented in whole or in part from performi its obligations by unforeseeable causes beyond its reasonable control and without its fault or negI ence, then the party so prevented shall be excused from whatever performance is prevented bysuch cause. To the extent that the performance is actually prevented, the Service Provider must provide written notice to the City of such condition within fifteen (15) days from the onset of such ondition. [Early Termination clause here as an option. 6. Early Termination by City/Notice. Notwithstanding the time periods contained herein, the City may terminate this Agreement at any time without cause by providing Written notice of termination to the Service Provider. Such notice shall be delivered at least fifteen ( 5) days prior to the termination date contained in said notice unless otherwise agreed in writing by the parties. All notices provided under this Agreement shall be effective when mailed, postage pre aid and sent to the following addresses: City: Service Provider: SA January 2005 19 No proposal will be accepted from, or any purchase order awarded, to any jierson, firm or corporation in default on any obligation to the City. Bids must be furnished exclusive of any federal excise tax, wherever applicable. Bidders must be properly licensed and secure necessary permits wherever appl Bidders not responding to this bid will be removed from our automated vendor listinfor the subject commodities. The City may elect where applicable, to award bids on an individual item/group b1sis or on a total bid basis, whichever is most beneficial to the City. The City reserves the right to ac pt or reject any and all bids, and to waive any irregularities or informalities. Sales prohibited/conflict of interest: no officer, employee, or member of City Cour cil, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirecily any decision - making authority concerning such sale or any supervisory authority over the service to be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity, favor, entertainment, kickback or any items of monetary value from any person who has o is seeking to do business with the City of Fort Collins is prohibited. Freight terms: unless otherwise noted, all freight is F.O.B. Destination, Freight Pr$paid. All freight charges must be included in prices submitted on proposal. Discounts: any discounts allowed for prompt payment, etc., must be reflected in bill figures and not entered as separate pricing on the proposal form. Purchasing restrictions: your authorized signature of this bid assures your firm's Ompliance with the City's purchasing restrictions. A copy of the resolutions is available for review iq the Purchasing Office or the City Clerk's Office. Request Resolution 91-121 for cement restrictio s. Collusive or sham bids: any bid deemed to be collusive or a sham bid will be rejec d and reported to authorities as such. Your authorized signature of this bid assures that such bid i genuine and is not a collusive or sham bid. Bid results: for information regarding results for individual bids send a self -add envelope and a bid tally will be mailed to you. Bid results will be posted in our c bid opening. James B. O'Neill ll, CPPO, FNIGP Director of Purchasing and Risk Management Hosting Agency — City of Fort Collins W, self -stamped 7 days after the In the event of early termination by the City, the Service Provider shall be paid for to the date of termination, subject only to the satisfactory performance of the obligations under this Agreement. Such payment shall be the Service Provid( remedy for such termination. rendered Provider's sole right and 7. Contract Sum. The City shall pay the Service provider for the performance of this Contract, subject to additions and deletions provided herein, the sum of ► Dollars ($ )attached hereto as Exhibit "C", consisting of ( I ) page(s), and incorporated herein by this reference. 8. City Representative. The City will designate, prior to commencement of the work, its representative who shall make, within the scope of his or her authority, all necessory and proper decisions with reference to the services provided under this agreement. All requests �onceming this agreement shall be directed to the City Representative. 9. Independent Service provider. The services to be performed by Servile Provider are those of an independent service provider and not of an employee of the City of Fo Collins. The City shall not be responsible for withholding any portion of Service Provider's ompensation hereunder for the payment of FICA, Workmen's Compensation or other taxes or be fits or for any other purpose. 10. Personal Services. It is understood that the City enters into the Agreement based on the special abilities of the Service Provider and that this Agreement shall be conoidered as an agreement for personal services. Accordingly, the Service Provider shall neith r assign any responsibilities nor delegate any duties arising under the Agreement without th prior written consent of the City. 11. Acceptance Not Waiver. The City's approval or acceptance of, or payrj ent for any of the services shall not be construed to operate as a waiver of any rights or benefits provided to the City under this Agreement or cause of action arising out of performance of this SA January 2005 20 12 13 Warran . (a) Service Provider warrants that all work performed hereunder shall be performed with the highest degree of competence and care in accordance with accepted standards for work of a similar nature. (b) Unless otherwise provided in the Agreement, all materials and equipment incorporated into any work shall be new and, where not specified, of the most suitable grade of their respective kinds for their intend d use, and all workmanship shall be acceptable to City. (c) Service Provider warrants all equipment, materials, labor provided under this Agreement, except City-fumished mate and labor, against defects and nonconformances in desigr workmanship/workwomanship for a period beginning with work and ending twelve (12) months from and after final ac the Agreement, regardless whether the same were fumished Service Provider or by any of its subcontractors of any tier. written notice from City of any such defect or nonconforman( item or part thereof shall be redesigned, repaired or reple Provider in a manner and at a time acceptable to City. Default. Each and every term and condition hereof shall be element of this Agreement. In the event either party should fail or refuse to perform terms of this agreement, such party may be declared in default thereof. nd other work, als, equipment materials and he start of the eptance under )r performed by Jpon receipt of as, the affected :ed by Service be a material to the 14. Remedies. In the event a party has been declared in default, such efaulting party shall be allowed a period of ten (10) days within which to cure said default. In the a ent the default remains uncorrected, the party declaring default may elect to (a) terminate the Agreement and seek damages; (b) treat the Agreement as continuing and require specific performance; or (c) avail himself of any other remedy at law or equity. If the non -defaulting party commences legal or equitable actions against the defaulting party, the defaulting party shall be liat le to the non - defaulting party for the non -defaulting parry's reasonable attorney fees and costs in urred because of the default. 15. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire agreement between the parties and shall be binding upon said parties, their agents and assigns and shall inure to the benefit of the respective survivors, employees, personal SA January 2005 21 representatives, successors and assigns of said parties. 16. Indemnity/Insurance. a. The Service Provider agrees to harmless the City, its officers, agents and employees against and from any and claims, demands or liability of any character whatsoever brought or asserted for inj of any person or persons, or damages to property arising out of, result from connection with the performance of any service hereunder. b. The Service Provider shall take all necessary precautions in hereunder to prevent injury to persons and property. c. Without limiting any of the Service Provider's obligations hereunder, the shall provide and maintain insurance coverage naming the City as an additional Agreement of the type and with the limits specified within Exhibit ( ) pages[s], attached hereto and incorporated herein by this Service Provider before commencing services hereunder, shall deliver to the Ci Purchasing and Risk Management, P. O. Box 580 Fort Collins, Colorado 80522 certificate evidencing the insurance coverage required from an insurance compan, the City. iify and save actions, suits, ies to or death r occurring in ling the work :rvice Provider red under this consisting of 3ference. The I's Director of 3ne copy of a acceptable to 17. Entire Agreement. This Agreement, along with all Exhibits and otljer documents incorporated herein, shall constitute the entire Agreement of the parties. Povenants or representations not contained in this Agreement shall not be binding on the 18. Law/Severability. The laws of the State of Colorado shall govern tho construction interpretation, execution and enforcement of this Agreement. In the event any Agreement shall be held invalid or unenforceable by any court of competent holding shall not invalidate or render unenforceable any other provision of this of this n, such SA January 2005 22 19. Special Provisions. [Optional] Special provisions or condition relating to the services to be performed pursuant to this Agreement are set forth in Exhibit—, consisting of ( ) page[s], attached hereto and incorporated herein by this reference. CITY OF FORT COLLINS, COLORADO a municipal corporation James B. O'Neill II, CPPO, FNIGP Director of Purchasing and Risk Ma ATTEST: Date: City Clerk APPROVED AS TO FORM: Assistant City Attorney PRINT NAME CORPORATE PRESIDENT OR VICE PRESIDENT Date: ATTEST: (Corporate Seal) CORPORATE SECRETARY SA January 2005 23 EXHIBIT B INSURANCE REQUIREMENTS 1. The Service Provider will provide, from insurance companies acceptable to the City, the insurance coverage designated hereinafter and pay all costs. Before commencing work under this bid, the Service Provider shall furnish the City with certificates of insurance sh wing the type, amount, class of operations covered, effective dates and date of expiration f policies, and containing substantially the following statement: "The insurance evidenced by this Certificate will not be cancelled or m terially altered, except after ten (10) days written notice has been received by the City of Fort Collins." In case of the breach of any provision of the Insurance Requirements, the City, at its option, may takeout and maintain, at the expense of the Service Provider, such insurance as th Citymay deem proper and may deduct the cost of such insurance from any monies which may be due or become due the Service Provider under this Agreement. The City, its officers, agents and Employees shall be named as additional insureds on the Service Provider's general liability and aut mobile liability insurance policies for any claims arising out of work performed under this Agreem Mt. 2. Insurance coverages shall be as follows: A. Workers' Compensation & Employer's Liability. The Service Provid shall maintain during the life of this Agreement for all of the Service Provider's employees a gaged in work performed under this agreement: 1. Workers' Compensation insurance with statutory limits Colorado law. 2. Employer's Liability insurance with limits of $100,000 per acc disease aggregate, and $100,000 disease each employee. B. Commercial General & Vehicle Liability. The Service Provider shall the life of this Agreement such commercial general liability and automobile li as will provide coverage for damage claims of personal injury, including acc well as for claims for property damage, which may arise directly or inc performance of work under this Agreement. Coverage for property dama! "broad form" basis. The amount of insurance for each coverage, Commer( Vehicle, shall not be less than $500,000 combined single limits for bodily inj damage. required by $500,000 iintain during Ilityinsurance ntal death, as ctly from the shall be on a General and and property In the event any work is performed by a subcontractor, the Service Pro ider shall be responsible for any liability directly or indirectly arising out of the work perfor ed under this Agreement by a subcontractor, which liability is not covered by the s bcontractor's insurance. SA 10/01 CITY OF FORT COLLINS INVITATION TO BID BID #5957-06-143 MAPO TRAFFIC SIGN POSTS INDEX OF CONTENTS INSTRUCTIONS TO BIDDERS II. TERMS AND CONDITIONS III. SPECIAL INSTRUCTIONS TO BIDDERS A. COLLECTIVE B. INDIVIDUAL IV. TECHNICAL SPECIFICATIONS V. BID FORM VI. SIGNATURE/ADDENDA PAGE INSTRUCTIONS TO BIDDERS 1. BID OPENING AND AWARD Bids will be examined promptly after opening, and an abstract will be provided ul (Supply a self addressed, stamped envelope with your Bid.) NO BID RESULTS W OVER THE TELEPHONE. No Bid may be withdrawn for a period of sixty (60) ca the Bid Opening date. 2. AGENCIES The Host Agency is the Agency who is facilitating this Bid. Agencies is defined as participating in the Bid. 3. BIDDER QUALIFICATIONS No Bid shall be accepted from and no contract will be awarded to any person, firm ( that is in arrears to any participating Agency, upon debt or contract that is a defaulte otherwise, upon any obligation to the Agencies or that is deemed irresponsible or the individual Agencies. If requested, Bidders shall be required to submit satisfac that they have a practical knowledge of the particular supply/service Bid upon and I the necessary financial resources to provide the proposed supply/service called foi in the attached Technical Specifications. 4. BID FORM request. BE GIVEN Jar days of Agencies r corporation as surety or inreliable by )ry evidence iat they have as described Each Bidder must submit an original Bid and additional copies as required on the fo s attached. The Bidder shall sign his Bid correctly, and the Bid may be rejected if it shows a y omissions, alterations of the form, additions not called for, conditional Bid, or any irregularitieo of any kind. In case of a discrepancy between the unit price and the extended price, the urjit price shall prevail. 5. SPECIFICATION DEVIATIONS BY THE BIDDER Any deviation from this specification MUST be noted in detail, and submitted in writ ng on the Bid Form. Completed specifications should be attached for any substitutions offe ed, or when amplifications are desirable or necessary. The absence of the specification deviati 3n statement and accompanying specifications, will hold the Bidder strictly accountable to the spf cifications as written herein. Failure to submit this document of specification deviation, if applic ible, shall be grounds for rejection of the item when offered for delivery. If specifications or desc iptive papers are submitted with Bids, the Bidder's name should be clearly shown on each doc ment. 6. BIDDER REPRESENTATION Each Bidder must sign the Bid with their usual signature and shall give theirfull business address on the form provided in this Bid. Bids by partnerships shall be signed with the partr ership name by one of the members or by an authorized representative. Bids by corporations s all be signed with the name of the corporation followed by the signature and designation of the President, Secretary, or other person authorized to bind it in the matter and shall have the corporate seal affixed thereto. 7. BROCHURES Bids shall include adequate brochures, latest printed specifications and describing the product offered in such fashion as to permit ready specifications on any item -by -item basis where applicable. 8. SPECIFICATION CHANGES, ADDITIONS AND DELETIONS All changes in Bid documents shall be through written addendum and furnished Verbal information obtained otherwise will NOT be considered in awarding of Bil 9. BID CHANGES Bids, amendments thereto, or withdrawal requests received after the time adv Opening, will be void regardless of when they were mailed. 10. BASIS OF BID AWARD literature, with our all Bidders. sed for Bid Award of Bid shall be made to the lowest responsive, and responsible Bidders meeting the specifications. The following is a partial list of the criteria that may be used in the ward of this Bid. A. Superior quality and adherence to specifications B. Adequate maintenance and service C. Delivery and/or completion time D. Guarantees and Warranties E. Company's reputation and financial status F. Past experience and cost with same or similar equipment or G. Anticipated future cost and experience 11. INSURANCE For SERVICES requiring contractor's presence on any Agency property, the succ ssful Bidder shall, during the term of this Agreement and until completion thereof, provide and maintain the following minimum coverages: Type of Insurance Standard Workers' Compensation & Employers' Liability Including Occupations Disease Coverage Comprehensive General Liability Insurance Comprehensive Automobile Liability Insurance Minimum Limits of Liability Statutory in conformance witl compensation laws of the St,, Colorado $ 150,000 each person; $1,000,000 each occurrence $ 150,000 each person; $1,000,000 each person Umbrella Liability Coverage $1 million the e of The successful Bidder shall effect the insurance policies in a company or comps lies and in a form satisfactory to the Owner. Before commencing any performance under thiE Agreement, successful Bidder shall deliver, to each Agency, Certificates of Insurance issued by I he insurance company, and/or its duly authorized agents pertaining to the aforementioned insurance, and certifying that the policies stipulated above are in full force and effect. All policies and/or Certificates of Insurance shall include each individual entity as n additional named insured. Nothing herein shall be deemed or construed as a waiver of any of the protections to which the Agencies may be entitled pursuant to the Colorado Governmental Immunity Act, se tions 24-10- 101, C.R.S., as amended. 12. DELIVERY DATE The delivery time, as stated in the Bid Form, shall be the time required to deliver he complete item after the receipt of the order or award of the Contract. Where multiple items ap ear on a Bid request, the Bidder shall, unless otherwise stated by the participating Agencies, sho the delivery time for each item separately. If only a single delivery time is shown, it will be assu ned to mean that all items included in the Bid can and will be delivered on or before the specifi d date. The Bidder agrees that the delivery will be completed in the time stated assuming hat the time between the Bid Opening and the placing of the order, does not exceed the numb r of days so stipulated. The right is reserved to reject any Bid in which the delivery time indicated is considered sufficient to delay the operational needs for which the commodity/servic is intended. 13. CASH DISCOUNTS Cash discounts should be so stated on the Bid Form. Prices bid must, however, be based upon payment in thirty (30) days. In all cases, cash discounts will be calculated from th date of the invoice or the date of acceptance, whichever is later. 14. TIE BIDS In the case of tie Bids, the Agencies reserve the right to make the award based oh the factors previously outlined in paragraph number ten. 15. BID REJECTION OR PARTIAL ACCEPTANCE The Agencies reserve the right to reject any or all Bids. They further reserve the r ght to waive technicalities and formalities in Bids, as well as to accept in whole or in part suc Bid or Bids where they deem it advisable in protection of the best interests of the Agencies. 16. INVOICES Individual purchase orders will be assigned to the successful Bidder(s) from the participating Agencies in this Bid and each is to be invoiced separately. All invoices submitted m st show the respective Agency's purchase order number. 17. PAYMENTS Payments will be made for all goods/services delivered within 30 days of receipt an c� acceptance of delivery. 18. MODIFICATION, ADDENDA AND INTERPRETATIONS Any apparent inconsistencies, or any matter seeming to require explanation or i terpretation, must be inquired into by the Bidder at least 72 hours (excluding weekends and holdays) prior to the time set for the Bid Opening. Any and all such interpretations or modificationc will be in the form of written addenda. All addenda shall become part of the Contract Document and shall be acknowledged and dated on the Bid Form. All requests for information should b in writing or telephoned to the Host Agency. 19. LAWS AND REGULATIONS All applicable State of Colorado and Federal laws, City and County ordinances, Ilicenses and regulations of all Agencies having jurisdiction shall apply to the award thr ughout and incorporated here by reference. 20. SUBCONTRACTING No portion of this Bid may be subcontracted without the prior written approval by 4ach Agency. 21. TELEGRAPHIC/ELECTRONIC BID SUBMITTAL Telegraphic and/or Bid offers sent by electronic devices are not acceptable and w II be rejected upon receipt. Proposing firms will be expected to allow adequate time for delive of their Bid either by air freight, postal service, or other means. 22. MISCELLANEOUS The Agencies reserve the right, either collectively or separately, to reject any and al Bids or parts thereof. The participating Agencies reserve the right to inspect vendor's facilities prior to the award of this Bid. The Agencies reserve the right, either collectively or separately, to negotiate optional items with the successful Bidder. 23. COOPERATIVE BIDDING Other governmental agencies may be extended the opportunity to purchase off thi Bid with the agreement of the successful vendor(s) and the participating MAPO Agencies. Fequests for participation of other Agencies will be coordinated by the MAPO Agency hosting Ihe Bid The Host Agency may notify the vendor(s) and the Agency wishing to participate, in w iting. II. TERMS AND CONDITIONS 1. MODIFICATION OF AGREEMENT No modification of award shall be binding upon any participating Agency unless signed by authorized agents of each participating Agency. 2. WARRANTIES in writing and Bidder warrants that all articles, materials and work will conform within appli ble drawings, specifications, samples and/or other descriptions given to Agencies, and will be free from defects. Without limitation of any rights which Agencies may have by reason of any breE ch of warranty, goods which are not as warranted may be returned at Bidder's expense at reaso iable time after delivery, for either credit or replacement, as each participating Agency may direct 3. OVERSHIPMENTS Material shipped in excess of quantity ordered may be returned at Bidder's 4. CANCELLATION Either party may cancel the award in the event that a petition, either voluntary or inv luntary, is filed to declare the other party bankrupt or insolvent or in the event that such party make an assignment for the benefit of creditors. 5. PATENT GUARANTEE Bidder shall, with respect to any device or composition of Bidder's design or Bidders standard manufacture, indemnify and hold harmless each participating Agency, its employeE s, officers, and agents, from costs and damage as finally determined by any court of competeni jurisdiction for infringement of any United States Letters Patent, by reason of the sale of normal use of such device or composition, provided that Bidder is promptly notified of all such actual or potent al infringement suits, and is given an opportunity to participate in the defense thereof by the Agen lies. 6. TERMINATION OF AWARD FOR CAUSE If, through any cause, the successful Bidder shall fail to fulfill in a timely and pro Der manner its obligations or if the successful vendor shall violate any of the covenants, agreement or stipulations of the award, the Agency shall thereupon have the right to terminate the award by giving written notice to the successful Bidder of such termination and specifying the effective date of termination. In that event, all finished or unfinished services, reports or other materials pr pared by the successful Bidder shall, at the option of the Agency, become its property, and the su cessful Bidder shall be entitled to receive just, equitable compensation for any satisfactory w rk completed, prepared documents or materials as furnished. Notwithstanding the above, the successful vendor shall not be relieved of liability to he Agency for damage sustained by the Agency by virtue of breach of the award by the successful endor and the Agency may withhold any payments to the successful vendor for the purpose of SE t off until such time as the exact amount of damages due the Agency from the successful vendor s determined. 7. TERMINATION OF AWARD FOR CONVENIENCE The Agency may terminate the award at anytime by giving written notice to the suc ssful vendor of such termination and specifying the effective date thereof, at least thirty (30) workin days before the effective date of such termination. In that event, all finished or unfinished services, reports, material(s) prepared or furnished by the successful Bidder under the award shall at the option of each Agency become its property. If the award is terminated by each Agency as provided herein, the successful vendor will be paid an amount which bears the same ratio to the total compensation as the services actually performed or material furnished bear to the total servic s/materials the successful Bidder covered by the award, less payments of compensation previou ly made. If the award is terminated due to the fault of the successful Bidder, termination of award f r cause, relative to termination shall apply. 8. ACCEPTANCE OF TERMS BY SHIPMENT Shipment of all or any portion of the goods covered by this order shall be deemed aacceptance of the Bid upon the terms and prices set forth herein. 9. ASSIGNMENT Bidder shall not assign this order nor any monies to become due hereunder withoul the prior written consent of each Agency. Any assignment or attempt at assignment made without uch consent of the Agency shall be void. 10. TAXES The Agencies are exempt from City, County, State and Federal Sales/Excise Taxes Certificates will be issued upon request. Any appropriate taxes shall be shown as a separate it m on your Bid. Bidder shall obtain all appropriate tax exemption certificates from the Agencies. 11. EQUAL OPPORTUNITY The successful firm will agree not to refuse to hire, discharge, promote, demote, or to otherwise discriminate in matters of compensation against any person otherwise qualified solely because of race, creed, sex, national origin, ancestry or physical handicap. 12. AMERICANS WITH DISABILITIES ACT It shall be a condition that any company, firm or corporation supplying goods or ser compliance with the appropriate areas of the Americans With Disabilities Act of 1 and from time to time amended, and any other applicable Federal regulation. certificate stating compliance with the Americans With Disabilities Act may be request, by any participating Agency. 13. COMMON LANGUAGE Unless otherwise specified in this document, all words shall have a common Ian( context in which they are used clearly requires a different meaning. Words in the include the plural, and in the plural include the singular. Additionally, words in the r include the feminine and the neuter, and when the sense so indicates, words of tl may refer to any gender. ices, must be in 90 as enacted, signed, written required, upon age unless the igular number sculine gender neuter gender