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HomeMy WebLinkAbout286052 AAVALANCHE - CONTRACT - BID - 5953 FENCING CONTRACT ANNUALSERVICES AGREEMENT WORK ORDER TYPE THIS AGREEMENT made and entered into the day and year set forth below, by and between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter referred to as the "City" and Aavalanche Fencing Inc. hereinafter referred to as "Service Provider". WITNESSETH: In consideration of the mutual covenants and obligations herein expressed, it is agreed by and between the parties hereto as follows: 1. Services to be Performed. a. This Agreement shall constitute the basic agreement between the parties for services for Bid 5953 Fencing Contract Annual, Scope of Services attached hereto as Exhibit "A", consisting of twenty three (23) pages; and incorporated herein by this reference. The conditions set forth herein shall apply to all services performed by the Service Provider on behalf of the City and particularly described in Work Orders agreed upon in writing by the parties from time to time. Such Work Orders, a sample of which is attached hereto as Exhibit "B", consisting of one (1) page, and incorporated herein by this reference, shall include a description of the services to be performed, the location and time for performance, the amount of payment, any materials to be supplied by the City and any other special circumstances relating to the performance of services. No workorder shall exceed $ 50,000. The only services authorized under this agreement are those which are performed after receipt of such Work Order, except in emergency circumstances where oral work requests may be issued. Oral requests for emergency actions will be confirmed by issuance of a written Work Order within two (2) working days. b. The City may, at any time during the term of a particular Work Order and SA WO January 2005 SPECIFICATIONS BID #5953 Fencing Contract Annual SA WO January 2005 SPECIFICATIONS FOR BALLFIELD FENCE 20' BACKSTOP SPECIFICATIONS 1) Backstop will be 60 ft. in length. 2) Backstop will be 20ft. in height. 3) Seven ( 7) posts per backstop on 10 ft. centers. 4) 4" O.D. schedule 40 galvanized posts in 24" diameter holes. 5) Posts will be set 60" deep in 3000 psi. concrete. 6) See detail "B" for concrete grade detail. 7) 2 3/8" O.D. schedule 40 galvanized rails. 8) Six (6) rails per backstop. See detail "D" for placement dimensions. 9) All posts will be capped. 10) Pressed steel fittings. 11) Rails must be coped and welded. 12) All welds must be continuous and of equal strength of pipe. 13) All welds must be cleaned and coated with grey galvanized spray and a silver spray to match rails. 14) Bottom 10 ft. of fabric will be 6 gauge K.K. 15) Top 10 ft. of fabric will be 9 gauge K.K. 16) Fabric will be attached to posts and rails with 11 gauge galvanized tie wraps every 12". 17) Fabric will be hung on the inside of the field. 26' BACKSTOP SPECIFICATIONS 1) Backstops will be 80ft. in length per field. 2) Backstops will be 26ft. in height per field. 3) 9 posts per backstop on 1Oft. centers. 4) 4" O.D. schedule 40 galvanized posts in 24" diameter holes. 5) Posts will be set 60" deep in 3000psi. concrete. 6) See attachment "B" for concrete grade detail. 7) 2 3/8" O.D. schedule 40 galvanized rails. 8) 7 rails per backstop. See attachment "E" for placement dimensions. 9) All posts will be capped. 10) Pressed steel fittings. 11) Rails must be coped and welded. 12) All welds must be continuous and of equal strength of pipe. 13) All welds must be cleaned and coated with grey galvanized spray and a silver spray to match rails. 14) Bottom 10 ft. of fabric will be 6 gauge K.K. 15) Top 16 ft. of fabric will be two 8 ft. sections of 9 gauge K.K. 16) Fabric will be attached to posts and rails with 11 gauge galvanized tie wraps every 12". 17) Fabric will be hung on the inside of the field. SECTION BETWEEN BACKSTOP AND DUGOUT SPECIFICATIONS: 1) FIRST BASE LINE; 40 ft. in length to beginning of dugout. 2) THIRD BASE LINE; 40 ft. in length to beginning of dugout 3) Section will be 10 ft. in height. 4) 2 3/8" O.D. schedule 40 galvanized line posts in 9" diameter holes. 5) 2 7/8" O.D. schedule 40 galvanized posts for corner in 9" diameter holes. 6) Posts will be set 36" deep in 3000 psi concrete on 10 ft. centers. 7) See attachment "B" for concrete grade detail. 8) 1 5/8" O.D. schedule 40 galvanized rails on top, middle, and bottom. 9) Bottom and middle rail must be coped and welded. 10) See attachment" D " for rail placement. 11) All welds must be continuous and of equal strength of pipe. 12) All welds must be cleaned and coated with silver galvanized spray. 13) Pressed steel fittings. 14) Fabric will be 6 gauge K.K. 15) Fabric will be attached to posts and rails with 11 gauge galvanized tie wraps every 12". 16) Fabric will be hung on the inside of the field. DUGOUT SPECIFICATIONS: 1) Dugouts will be 22 ft. in length with 4 ft. opening at end of dugout. 2) Dugouts will be 8 ft. in width 3) Field side of dugout section will be 8 ft. in height. 4) Sides and back of dugout will be 6 ft in height. 5) Dugout will have a 4 X 6 ft. gate. See detail "F" for details. 6) 2 3/8" O.D. schedule 40 galvanized line posts in 9" diameter holes. 7) 2 7/8" O.D. schedule 40 galvanized corner and gate opening posts in 9" diameter holes. Note: Gate opening post will be 8' high so that wind screens can be attached. 8) Posts will be set 36" deep in 3000 psi concrete on 10 ft. centers. 9) See attachment "B" for concrete grade detail. 10) 1518" O.D. schedule 40 galvanized rails on top and bottom. The field side of dugout will also have a middle rail. 11) Bottom and middle rails be coped and welded. 12) All welds must be continuous and of equal strength of pipe. 13) All welds must be cleaned and coated with silver galvanized spray. 14) Pressed steel fittings. 15) Fabric will be 6 gauge K.K. on the field side and 9 gauge K.K. on the other three sides. 16) Fabric will be attached to posts and rails with 11 gauge galvanized tie wraps every 12". 17) Fabric will be hung on the outside of the dugout. 2 SIDELINE SPECIFICATIONS: FIRST AND THIRD BASELINE; 1) Fence will be 50 ft. in length. 2) Fabric will be 9 gauge K.K. with knuckles not extending above the rail. 3) Fence will be 5 ft. in height above existing grade. 4) 2 3/8" O.D. schedule 40 galvanized line posts in 9" diameter holes. 5) 2 7/8" O.D. schedule 40 galvanized comer posts in 9" diameter holes. 6) Posts will be set 36" deep in 3000 psi concrete on 10 ft. centers. 7) See detail "B" for concrete grade detail. 8) 1 5/8" O.D. schedule 40 galvanized top rail 9) Pressed steel fittings. 10) Fabric will be 9 gauge K.K. 11) Fabric will be attached to posts and rails with 11 gauge galvanized tie wraps every 12". 12) Fabric will be hung on the inside of the field. 13) Fabric knuckles will not extend above rails. 14) The gap between the bottom of the fabric and the concrete mow strip will be no more than 1 1 /2". 15) 7 gauge coil spring wire will be stretched between posts at ground level. 16) Fabric will be secured to coil spring with 9 gauge hog rings. GATES 1) Fabric will be 9 gauge K.K. with knuckles not extending above the rail. 2) Rails will be 1 5/8" throughout. 3) All rails will be welded. 4) Paint all welds w/grey galvanized paint and silver spray to match rails. 5) Gates will be hung on 2 7/8" O.D. schedule 40 galvanized posts in 9" diameter holes. 6) Posts will be set 36" deep in 3000 psi concrete. 7) On 6 ft gates, use 3/8" truss rod w/tightener. 3 26' Backstops 26' 9 gauge —18' 9 gauge —10' -�6 gauge — 5' 2' t 1 1 Area between backstop & dugout Backstop Note: Rail 1 is 2" above ground level 20' Backstops 20' gauge 10' gauge 5' 2' T t Area between backstop & dugout Backstop Note: Rail 1 is 2" above ground level 2 4 FT GATE 4 it ------------- I Fades In "� T 4t e M k- t . 3 12 FT SERVICE GATE 2 FABRIC ONLY SPECIFICATIONS: 10' 6 gauge with top, middle and bottom rails 1) Section will be 10 ft. in height. 2) Fabric will be 6 gauge K.K. 3) Fabric will be attached to posts and rails with 11 gauge galvanized tie wraps every 12". 4) Fabric will be stretched as tight as possible without distorted fence fabric. 10' 9 gauge with top, middle and bottom rails 1) Section will be 10 ft. in height. 2) Fabric will be 9 gauge K.K. 3) Fabric will be attached to posts and rails with 11 gauge galvanized tie wraps every 12". 4) Fabric will be stretched as tight as possible without distorted fence fabric. 8' 6 gauge with top, middle and bottom rails 1) Section will be 8 ft. in height. 2) Fabric will be 9 gauge K.K. 3) Fabric will be attached to posts and rails with 11 gauge galvanized tie wraps every 12". 4) Fabric will be stretched as tight as possible without distorted fence fabric. 8' 9 gauge with top rail only 1) Fence will be 8 ft. in height above existing grade. 2) Fabric will be 9 gauge K.K. 3) Fabric will be attached to posts and rails with 11 gauge galvanized tie wraps every 12°. 4) Fabric will be hung on the inside of the field. 5) The gap between the bottom of the fabric and the concrete mow strip will be no more than 1 1/2". 6) Two 7 gauge coil spring wire will be stretched between posts at ground level and 4' above ground level. 7) Fabric will be secured to coil spring with 9 gauge hog rings. 8) Fabric will be stretched as tight as possible without distorted fence fabric. 6' 9 gauge with top rail only 1) Fence will be 6 ft. in height above existing grade. 2) Fabric will be 9 gauge K.K. 3) Fabric will be attached to posts and rails with 11 gauge galvanized tie wraps every 12". 4) Fabric will be hung on the inside of the field. 5) Fabric knuckles will not extend above rails. 6) The gap between the bottom of the fabric and the concrete mow strip will be no more than 1 1/2". 7) 7 gauge coil spring wire will be stretched between posts at ground level. 8) Fabric will be secured to coil spring with 9 gauge hog rings. 9) Fabric will be stretched as tight as possible without distorted fence fabric. 5 5' 9 gauge with top rail only 1) Fence will be 5 ft. in height above existing grade. 2) Fabric will be 9 gauge K.K. 3) Fabric will be attached to posts and rails with 11 gauge galvanized tie wraps every 12". 4) Fabric will be hung on the inside of the field. 5) Fabric knuckles will not extend above rails. 6) The gap between the bottom of the fabric and the concrete mow strip will be no more than 1 112". 7) 7 gauge coil spring wire will be stretched between posts at ground level. 8) Fabric will be secured to coil spring with 9 gauge hog rings. 9) Fabric will be stretched as tight as possible without distorted fence fabric. 10' tennis vinyl coated 2" 9 gauge core with overall finish of 6 gauge with top and bottom rails 1) Section will be 10 ft. in height. 2) Fabric will be K.K. 3) Fabric will be attached to posts and rails with 11 gauge galvanized tie wraps every 12". 4) Fabric will be stretched as tight as possible without distorted fence fabric. 10' tennis vinyl coated 1 3/4" 9 gauge core with overall finish of 6 gauge with top and bottom rails 1) Section will be 10 ft. in height. 2) Fabric will be K.K. 3) Fabric will be attached to posts and rails with 11 gauge galvanized tie wraps every 12". 4) Fabric will be stretched as fight as possible without distorted fence fabric. 10' tennis vinyl coated 1 3/4" 9 gauge core with overall finish of 6 gauge with top and bottom rails 1) Section will be 10 ft. in height. 2) Fabric will be K.K. 3) Fabric will be attached to posts and rails with 11 gauge galvanized tie wraps every 12". 4) Fabric will be stretched as tight as possible without distorted fence fabric. without invalidating the Agreement, make changes within the general scope of the particular services assigned and the Service Provider agrees to perform such changed services. 2. Changes in the Work. The City reserves the right to independently bid any services rather than issuing work to the Service Provider pursuant to this Agreement. Nothing within this Agreement shall obligate the City to have any particular service performed by the Service Provider. 3. Time of Commencement and Completion of Services. The services to be performed pursuant to this Agreement shall be initiated as specified by each written Work Order or oral emergency service request. Oral emergency service requests will be acted upon without waiting for a written Work Order. Time is of the essence. 4. Contract Period. This Agreement shall commence March 1, 2006, and shall continue in full force and effect until February 28, 2007, unless sooner terminated as herein provided. In addition, at the option of the City, the Agreement may be extended for additional one year periods not to exceed four (4) additional one year periods. Renewals and pricing changes shall be negotiated by and agreed to by both parties. The Denver Boulder Greeley CPIU published by the Colorado State Planning and Budget Office will be used as a guide. Written notice of renewal shall be provided to the Service Provider and mailed no later than 90 days prior to contract end. 5. Delay. If either party is prevented in whole or in part from performing its obligations by unforeseeable causes beyond its reasonable control and without is fault or negligence, then the party so prevented shall be excused from whatever performance is prevented by such cause. To the extent that the performance is actually prevented, the Service Provider must provide written notice to the City of such condition within fifteen (15) days from the onset of such condition. SA WO January 2005 SPECIFICATIONS FOR FIELD FENCING 4 3' Field Fence 1) Posts will be 5" diameter and 8' long. 2) Posts will be set a minimum of 36" with aggregate base below bottom of post. 3) Posts will be set in 12" holes with 3000 psi cement or direct pounded in. 4) Posts will be set on 8' centers 5) Posts will be cedar or treated lumber approved by the city, i.e. ACQ. 6) Fabric will be 48" high galvanized 2" X 4" twisted joint (not welded) non climb horse fence. 7) Staples will be 1 '/2" long #9 galvanized. 8) Fabric will have a maximum gap of 3" from ground level. Brace Sections 1) Posts will be on 8' center with a 4 %" minimum diameter mortise, 1" W/2 — 20D spikes. 2) There will be 2 diagonal crossing brace wires consisting of 2 strands each of #12 galvanized wire twisted tight, all wires ends will go around post, be stapled to post and wrapped around itself a minimum of 2 times. 3) Maximum length of fence without corner section, end section or brace section will be 1,000 ft. 8,_0" 48" HIGH, GALVANIZED, 2" x 4" TWISTED JOINTS (NOT WELDED) NON -CLIMB HORSE =SSURE TREATED FENCE, STAPLES: 11" LONG, #9 GA. GALV. UNDISTURBED EARTH COMPACTED SUBGRADE CONCRETE AGGREGATE BASE 48" NOTE: ALL LUMBER TO BE CEDAR OR TREATED .WOOD WITH PRODUCT APPROVED BY THE CITY I.E. ACQ. 3" MAX. NOT TO SCALE 3" 3' MIN. -81-0" 4 1/2" MIN. DIA, MORTISE 1" W/2-20D SPIKES _ UNDISTURBED EARTH SUBGRADE AGGREGATE BASE 48" HIGH, GALVANIZED, 2" x 4" TWISTED JOINTS (NOT WELDED) NON -COMB HORSE FENCE, STAPLES: 1i" LONG, J9 GA. GALV. 2 STRANDS #12 1/2 GA. GALV. WIRE, TWISTED TIGHT. ALL WIRE ENDS SHALL GO AROUND POST, BE STAPLED TO THE POST,. AND WRAP AROUND ITSELF A MIN. OF 2 TIMES. NOTE: ALL LUMBER TO BE CEDAR OR TREATED WOOD WITH PRODUCT APPROVED BY THE CITY I.E. ACQ. NOTE: MAXIMUM LENGTH OF FENCE WITHOUT A CORNER SECTION, END SECTION, GATE SECTION OR BRACE SECTION SHALL BE 1,000 FT. A 0 NOTE: WHERE FENCE IS PROPOSED ADJACENT TO SIDEWALK, FENCE MUST OFFSET 2' FROM BACK OF WALK. INSTALL 3 GRAVEL MULCH OVER WEED BARRIER BETWEEN FENCE AND WALK. 5" INSTALL MULCH 0' BETWEEN SIDEWALK CONCRETE SPECIFICATIONS FOR 6' CEDAR FENCE Cedar Fence 1) Posts will be 4" X 4" x 8' Stb cedar full cut. 2) Rails will be 2" x 4" x 8' Stb cedar full cut. 3) Posts will be set a minimum of 24" with aggregate base below bottom of post. 4) Posts will be set in 10" holes with 3000 psi cement. 5) Posts will be set on 8' centers 6) Pickets will be 1" x 4" x 6' or 1" x 6" x 6' #1 Premium Select (2 face) cedar. 7) Pickets will be attached with 6-d galvanized nails. 8) Rails will be attached with 16-d galvanized nails. 9) There will be three 2" x 6" cedar rails. 10) Fence will have a maximum gap of 3" from ground level. 11) Where fence is adjacent to sidewalks, fence will be set back 2 feet fromVTe-s walk. 6 FT CEDAR FENCE UK CONCRETE POST BOARD (SIDE VIEN) 8 it MAX. 1X8 BOARD 110 t cedar two face CONCRETE -1 80oo psi 4X4 POST atb cetlar j— EX4 BOARD stb osuv�X4 OST (PLAN VIEYO Ne en•nw I ra. 10 In 7E" (ELEVATION VIEW SPECIFICATIONS FOR SINGLE RAIL FENCE Single Rail Fence 1) Posts will be 5" diameter 6' long treated lumber approved by the city, i.e. ACQ with smooth rounded tops. 2) Posts will be set a minimum of 30" with aggragate base below bottom of post. 3) Posts will be set direct pounded in or set in 3000 psi concrete in 10" holes. 4) Posts will be set on 8' centers 5) Rail will be 4" diameter 10' long untreated lumber. 6) Rails will be attached with 5" lag screws, hot dipped galvanized or stainless steel. 7) The rails will extend 12" past the post. 8) The top of the top rail will be 3'-3" from ground level 9) The bottom of the bottom rail will be 2'-7" from ground level. 12" OVERLAP FROM CENTER MOM M NOTE: 1. ATTACH R.AIL.ING TOWARDS PARKING. SINGLE RAIL. FENCE SMOOTH ROUNDED POST TOP ATTACH RAIL "TO POST WITH 5" LAG SCREW 4" ROUND RAIL X 10 (UNTREATED) -- 5" ROUND POST (TREATED - ACQ) EMBED POSTS 2'-6° MIN INTO COMPACTED SUBGRADE OR SET IN CONCRETE COMPACTED SUBGRADE 11 SPECIFICATIONS FOR WESTERN 2-RAIL OR 3-RAIL FENCE Western Rail Fence 1) Posts will be 6" diameter treated lumber approved by the city, i.e. ACQ with smooth rounded tops and 5' long for 2-rail and 6 1/2' long for 3-rail. 2) Posts will have 2 9116" diameter round holes bored through post for the rails with the first hole 6" from the top and then 15" on center for remaining rails. 3) Tenon ends are 2 %a" diameter and 2 V long not including the 60 degree shoulder. 4) Posts will be set a minimum of 24" with aggregate base below bottom of post. 5) Posts will be set in holes 2 times the post diameter with 3000 psi cement. 6) Posts will be set on 8' centers 7) Rails will be 4" diameter, round ends beveled. 8) There will be two or three rails. 9) Where fence is adjacent to sidewalks, fence will be set back 2 feet from the sidewalk. NOTE: *`NHERE. FENCE I5 PROPOSED ADJACENT TO PUBLIC SIDEWALK, FENCE MUST BE OFFSE 2' FROM WALK ,1 ST RAIL WILL BE 6" FROM TOE' AND SECOND RAI€.. Wit L SE 15" ON CENTER. HE.IGH VARIES SEE I-IITCFIED PLAN SURFACE': 10 DRA' ......... .. , ^.... 0" 6" DIA. APPROVED TREADED WOOD FOSF, RCLJND 2 9/16" DIA. ROUND HOLE BORED THROUGH POST 4" DIA. WOOD RAILS, COMPACTED SUBGRA>`DE CONCRETE qs C C:rr :. t ..1. 12 SPECIFICATIONS FOR PVC FENCE PVC Fence 1) PVC fence shall be Bufftech Post & Rail system or equivalent. 2) Posts will be 5" x 5" diameter white PVC with caps. 3) Posts will be set a minimum of 24" with aggragate base below bottom of post. 4) Posts will be set in holes 2X the diameter of the post with 3000 psi concrete and surface pitched so it will drain. 5) Posts will be set on 8' centers 6) Rails will be 1 1/2" X 51/2" white ribbed PVC. 7) There will be 3 rails. NOTE: WHERE FENCE IS PROPOSED ADJACENT TO PUBLIC SIDEWALK, FENCE MUST BE OFFSET 2' FROM WALK x 5" WHITE PVC POST 1 1 /2" X 5 1 /2" WHITE PVC RAIL HEIGHT VARIES SEE PLAN PIITCDHREDNSURFACE EARTHTURBED COMPACTED SUBGRADE, DIA. = 2X IN, CONCRETE AGGREGATE BASE BED, TYP. 13 PVC Fence with Wire Fabric 1) PVC fence shall be Bufftech Post & Rail system or equivalent. 2) Posts will be 5" x 5" diameter white PVC with caps. 3) Posts will be set a minimum of 24" with aggragate base below bottom of post. 4) Posts will be set in holes 2X the diameter of the post with 3000 psi concrete and surface pitched so it will drain. 5) Posts will be set on 8' centers 6) Rails will be 1 1/2" X 5 112" white ribbed PVC. 7) There will be 3 rails. 8) There will be 2" X 4" welded wire fabric attached to the inside (lot) side of the fence. NOTE: WELDED WIRE TO BE ATTACHED TO INSIDE SURFACE (LOT SIDE) OF RAIL FENCE. PITCHED - SURFACE TO DRAIN 5" x 5" PVC POST /�--2" x 4" WELDED WIRE 1/2" X 5 1/2"" PVC/RAIL RIBBED, TYP. UNDISTURBED EARTH C. = COMPACTED SUBGRADE CONCRETE AGGREGATE BASE 14 SPECIFICATIONS FOR WIRE FENCE Wire Fence 1) Posts will be 7' metal t-posts #133 with the top of post 54" from ground. 2) Posts will be set a minimum of 30" into undisturbed soil. 3) Posts will be set on 16' centers. 4) There will be four strands of 12'/z gauge twisted barbless cable with two galvanized metal stays placed equally between posts. 5) Top wire will be 48" from ground. 6) Bracing will be provided 80' on center and at corners. T..O/1QTC- 1 G' 11A1 !`CHIT= 4 NOTE: PROVIDE BRACING 80" O.C. AND AT FENCE CORNERS T—POSTS -D BARBLESS CABLE 15 SPECIFICATIONS FOR METAL STOCK GATES Light Duty Gates 1) Gates will be made of 1 5/8" diameter 18 gauge round steel. 2) They will be six rail gates with a height of 50". 3) Posts will be set a minimum of 36" into undisturbed soil surrounded by 3" of 3000 psi concrete. 4) Posts will be 8" diameter steel or 8" treated lumber approved by the city, i.e. ACQ. 5) They will have zinc plated hinges, 5/8" x 12" zinc plated bolt hooks and chain latch. 6) Gates are finished with powder coated paint. Heavy Duty Gates 1) Gates will be made of 2" diameter round steel with 16 gauge frame and 18 gauge filler tubes. 2) They will be six rail gates with a height of 50". 3) Posts will be set a minimum of 36" into undisturbed soil surrounded by 3" of 3000 psi concrete. 4) Posts will be 8" diameter steel or 8" treated lumber approved by the city, i.e. ACQ. 5) They will have zinc plated hinges, 3/4" x 12" zinc plated bolt hooks and chain latch. 6) Gates are finished with powder,coated paint. V' DIA. METAL OR ACQ TREATED- POST 180 DEGREE HINGE WIDTH VARIES f1�1 ri'1'P'�-� 1 - I l I I I I `I LA E E ODOOC CONCRETE, 3" DIA. AROUND POST COMPACTED —LATCH 6. Early Termination by City/Notices. Notwithstanding the time periods contained herein, the City may terminate this Agreement at any time without cause by providing written notice of termination to the Service Provider. Such notice shall be mailed at least fifteen (15) days prior to the termination date contained in said notice unless otherwise agreed in writing by the parties. All notices provided under this Agreement shall be effective when mailed, postage prepaid and sent to the following address: City City of Fort Collins, Purchasing PO Box 580 Fort Collins, CO 80522 Service Provider Aavalanche Fencing Inc. 14140 N Cty Rd 9 Wellington, CO 80549 In the event of early termination by the City, the Service Provider shall be paid for services rendered to the termination date, subject only to the satisfactory performance of the Service Provider's obligations under this Agreement. Such payment shall be the Service Provider's sole right and remedy for such termination. 7. Contract Sum. This is an open-end indefinite quantity Agreement with no fixed price. The actual amount of work to be performed will be stated on the individual Work Orders. The City makes no guarantee as to the number of Work Orders that may be issued or the actual amount of services which will in fact be requested. No Work Order of $50,000 or more shall be issued. 8. Payments. a. The City agrees to pay and the Service Provider agrees to accept as full payment for all work done and all materials furnished and for all costs and expenses incurred in performance. of the work the sums set forth for the hourly labor rate and material costs, with markups, stated within the Bid Schedule Proposal Form, attached hereto as Exhibit "C", consisting of three (3) pages, and incorporated herein by this reference. SA WO January 2005 SPECIFICATIONS FOR CANTILEVER GATE SYSTEMS Cantilever Gates 1) Gates will be made of galvanized steel, top and bottom rails will be 2 W and the vertical and horizontal rails will be 2". 2) The gate length will be 1 Y2 X the span of the gate opening. 3) The width of the gate opening will be covered with 9 gauge galvanized chain link fence fabric. 4) Half the width of the gate opening will be just frame and no fence fabric. 5) 4" diameter posts will be set a minimum of 48" into undisturbed soil in 18" holes with 3000 psi concrete. 6) Gate rollers will be high density nylon rollers with sealed bearings, Guidance System Tru Trac Rollers or approved equal. Operator 1) Operator shall be a Sentex Model SL 590 "Slide". 2) Operator shall have a 1 Y2 HP motor. 3) It will include the necessary safety loops. 4) It will include one free exit loop. 5) Electric will be done by others Cantilever Gates Top and button rails will be 2 3/4' gnly. Posts wilt be 4' galy. set In IS' holes 4' deep Rollers will be Guidance Systems Tru Trac Roller or approved equal 17 EXHIBIT "B" WORK ORDER FORM PURSUANT TO AN AGREEMENT BETWEEN THE CITY OF FORT COLLINS AND DATED: Work Order Number: Purchase Order Number: Project Title: Commencement Date: Completion Date: Maximum Fee: (time and reimbursable direct costs): Project Description: Scope of Services: Service Provider agrees to perform the services identified above and on the attached forms in accordance with the terms and conditions contained herein and in the Services Agreement between the parties. In the event of a conflict between or ambiguity in the terms of the Services Agreement and this work order (including the attached forms) the Services Agreement shall control. Service Provider By: J Acceptance _ User The attached forms consisting of _ (_) pages are hereby accepted and incorporated herein by this reference, and Notice to Proceed is hereby given. City of Fort Collins By: Date: EXHIBIT C BID SCHEDULE - BID #6953 20' tall backstop (per elevation drawing) 29 tall backstop (per elevation drawing) 10' 9 gauge galvanized chain link fence 19 8 gauge galvanized chain link fence 8' 9 gauge galvanized chain link fence 8' B gauge galvanized chain link fence V 9 gauge galvanized chain link fence 5' 9 gauge galvanized chain link fence 4' w X 8' h gate (include hinge, latch post & related fittings) 4' w X (Y h gate (Include hinge, latch post & related fittings) 4' w X 5' h gate (include hinge, latch post & related fittings) I w X 5' h service gate (include hinge, latch post &related fittings) IV 6 gauge galvanized (fabric only) 10' 9 gauge galvanized (fabric only) V 9 gauge galvanized (fabric only) V 6 gauge galvanized (fabric only) 8' 9 gauge galvanized (fabric only) 5' 9 gauge galvanized (fabric only) Hang elevated fabric (upper portions of backstop) Removal and disposal of old fence 21 10' vinyl coated 2" 9 gauge care wloverali finish of a gauge linear foot 100 9 (71w 22 10' vinyl coated 1 3/40 9 gauge core w/overal finish of a gauge linear foot 100�- 23 10' 9 gauge 1 3/4" galvanized linear foot 100 ► .a �� 24 Field fence linear foot 100 25 V cedar fence linear foot 100 28 Single rail fence linear foot 100 27 Western 2-reil fence linear foot 100 28 Western 3-ral fence linear foot 100 29 PVC fence 3-ml linear foot 100 30 PVC fence 3-ral with fabric linear foot 100 31 Wire fence with t-posts linear foot 100 32 1 112" metal gate 10' (include hinge, latch post & related fillings) each 2 33 1 1 /2" metal gate 12' (include hinge, latch post & related fittings) each 2 34 1 1/2" metal gate 16 (include hinge, latch post & related fittings) each 2 35 2" metal gate 10' (include hinge, latch post & related fittings) each 2 36 2" metal gate 12' (include hinge, latch post & related fittings) each 2 37 2" metal gate 18' (include hinge, latch post & related fittings) each 2 2 Mlsceilaneous work 40 Supervisor hour 41 Laborer hour 42 <$500.00 + 10% Bidder's mark-up % 43 >$500.00 + 8% Bidder's mark-up % GrandTotal Total (p Q 1� � Since miscellaneous materials and hourly charge will be a minorfactors with this contract in most cases, they will not be calculated In bid method of award, but contractor must honor both mark-up rate and hourly charge. FIRM NAME Aay�r,ig�nohr. FA-wofj Are you a Corporation, Partnership, DBA, LLC, or PC SIGNATURE Mw�" ADDRESS (yt't,ty N cfy tR�. _lYtiL n LJ �h�� PHONEIFAX# 47o(Aw-tf�q Gib Kv'Y `i5'v1 EMAIL: AP matAP- rn,;1*jL-!3 49( . r jpm 5 �°"/J` AZKhC,w l.d y` ,qd.d .. ��-- 3 F.c.I - TA-Sdn t-3p3-M-U99 5G.hoof -BA,.:-r;, s+bp I - 3 o3 -Wrgq -- O(f 0� s<,&A in D t o v c,-- 0 EXHIBIT D INSURANCE REQUIREMENTS 1. The Service Provider will provide, from insurance companies acceptable to the City, the insurance coverage designated hereinafter and pay all costs. Before commencing work under this bid, the Service Provider shall furnish the City with certificates of insurance showing the type, amount, class of operations covered, effective dates and date of expiration of policies, and containing substantially the following statement: "The insurance evidenced by this Certificate will not be cancelled or materially altered, except after ten (10) days written notice has been received by the City of Fort Collins." In case of the breach of any provision of the Insurance Requirements, the City, at its option, may take out and maintain, at the expense of the Service Provider, such insurance as the City may deem proper and may deduct the cost of such insurance from any monies which may be due or become due the Service Provider under this Agreement. The City, its officers, agents and employees shall be named as additional insureds on the Service Provider's general liability and automobile liability insurance policies for any claims arising out of work performed under this Agreement. 2. Insurance coverages shall be as follows: A. Workers' Compensation & Employer's Liability. The Service Provider shall maintain during the life of this Agreement for all of the Service Provider's employees engaged in work performed under this agreement: Workers' Compensation insurance with statutory limits as required by Colorado law. 2. Employer's Liability insurance with limits of $100,000 per accident, $500,000 disease aggregate, and $100,000 disease each employee. B. Commercial General & Vehicle Liability. The Service Provider shall maintain during the life of this Agreement such commercial general liability and automobile liability insurance as will provide coverage for damage claims of personal injury, including accidental death, as well as for claims for property damage, which may arise directly or indirectly from the performance of work under this Agreement. Coverage for property damage shall be on a "broad form" basis. The amount of insurance for each coverage, Commercial General and Vehicle, shall not be less than $500,000 combined single limits for bodily injury and property damage. In the event any work is performed by a subcontractor, the Service Provider shall be responsible for any liability directly or indirectly arising out of the work performed under this Agreement by a subcontractor, which liability is not covered by the subcontractor's insurance. 9 2/21/2006 9:41 AM FROM: Fax Beckett _Associates TO: 2216707 PAGE: 001 OF 002 A ORD. CERTIFICATE OF LIABILITY INSURANCE o2ioi2 0 ) PRODUCER (970) 484-2805 John C. Beckett &Associates, Inc. 220 Smith Street Ft. Collins CO 80524- THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE NAIC # INSURED Aavalanche Fencing 14140 N. County Road 9 Wellington CO 80549- INSURERA.UNITED FIRE & CASUALTY INSURER INSURER INSURER D INSURER COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREM ENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR ACI INSRD TYPE OF INSURANCE POLICYNUMBER POLICY EFFECTNE DATE(MMIDDNY) POLICY EXPIRATION DATE(MMIDDIYY) LIMITS GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 DAMAGETORIENTED PREMISES Ea occurrence $ 100,000 X COMMERCIAL GENERAL LIABILITY CLAIMS MADE QOCCUR 60318318 11/17/2005 11/17/2006 VIED EXP(Anyone person) $ 5,000 PERSONAL B ADV INJURY $ 1,000,000 GENERAL AGGREGATE $ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER PRODUCTS-COMP/OP AGG $ 2,000,000 POLICY JPERCT LOC I AUTOMOBILE LIABILITY ANY AUTO NO COVERAGE COMBINED SINGLE LIMIT (Eaacodent) $ ALL OVvNED AUTOS SCHEDULED AUTOS BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ HIRED AUTOS NON-OVMIED AUTOS PROPERTY DAMAGE IRK accident) $ GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $ OTHER THAN EAACC $ ANY AUTO 0 NO COVERAGE I I I $ AUTO ONLY: ASS EXCESSAWBRELLA LIABILITY NO COVERAGE EACH OCCURRENCE $ OCCUR CLAIMS MADE AGGREGATE $ a $ DEDUCTIBLE $ RETENTION $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY NO COVERAGE TSTATQ O YLIMITS ER E.L. EACH ACCIDENT $ ANY PROPRIETORPARTNER/EXECUTIVE E.L. DISEASE -EA EMPLOYEE $ OFFICER/MEMBER EXCLUDED9 If yes. describe under SPECIAL PROVISIONS below E.L. DISEASE-ROL ICY LIMIT I $ OTHER NO COVERAGE DESCRIPTION OF OPERATIONS .00ATIONSIVEHICLESfEXCLUSIONS ADDED BY ENDORSEMENTISPECIAL PROVISIONS CERTIFICATE HOLDER IS LISTED AS ADDITIONAL INSURED. (970) 221-6760 (970) 221-6707 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE ATTN: JOHN EXPIRATION DATE THEREOF, THE ISSUING INSURER VMLL ENDEAVOR TO MAIL 010 DAYS WRrrrEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT City of Fort Collins FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE PO BOX 580 INSURER, ITS AGENTS OR REPRESENTATIVES. 281 North College Avenue AUTHORIZED REPRESENTATIVE Fort Collins CO 80522- ` `` .CORD 25 (20011081 © ACORD CORPORATION 1988 `` F_ INS025 (Or08). 05 ELECTRONIC LASER FORMS, INC .-(800)327-0545 Page 1 of 2/21/2006 9:41 AM FROM: Fax Beckett _Associates TO: 2216703 PAGE: 002 OF 002 IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). DISCLAIMER The Certificate of Insurance on the reverse side of this form does not constitute a contract between the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend, extend or after the coverage afforded by the policies listed thereon. A{�,CORD 25 (2001/08) � ,,- INS025 (w8) os Page 2 of 2 b. Payment shall be made by the City only upon acceptance of the work by the City and upon the Service Provider furnishing satisfactory evidence of payment of all wages, taxes, supplies and materials, and other costs incurred in connection with the performance. of such work. 9. City Representative. The City's representative will be shown on the specific Work Order and shall make, within the scope of his or her authority, all necessary and proper decisions with reference to the work requested. All requests concerning this Agreement shall be directed to the City Representative. 10. Independent Contractor. It is agreed that in the performance of any services hereunder, the Service Provider is an independent contractor responsible to the City only as to the results to be obtained in the particular work assignment and to the extend that the work shall be done in accordance with the terms, plans and specifications furnished by the City. 11. Personal Services. It is understood that the City enters into the Agreement based on the special abilities of the Service Provider and that this Agreement shall be considered as an agreement for personal services. Accordingly, the Service Provider shall neither assign any responsibilities nor delegate any duties arising under the Agreement without the prior written consent of the city. 12. Acceptance Not Waiver. The City's approval or acceptance of, or payment for any of the services shall not be construed to operate as a waiver of any rights under the Agreement or of any cause of action arising out of the performance of this Agreement. 13. Warranty. (a) Service Provider warrants that all work performed hereunder shall be performed with the highest degree of competence and care in accordance with accepted standards for work of a similar nature. SA WO January 2005 (b) Unless otherwise provided in the Agreement, all materials and equipment incorporated into any work shall be new and, where not specified, of the most suitable grade of their respective kinds for their intended use, and all workmanship shall be acceptable to City. (c) Service Provider warrants all equipment, materials, labor and other work, provided under this Agreement, except City -furnished materials, equipment and labor, against defects and nonconformances in design, materials and workmanship/workwomanship for a period beginning with the start of the work and ending twelve (12) months from and after final acceptance under the Agreement, regardless whether the same were furnished or performed by Service Provider or by any of its subcontractors of any tier. Upon receipt of written notice from City of any such defect or nonconformances, the affected item or part thereof shall be redesigned, repaired or replaced by Service Provider in a manner and at a time acceptable to City. 14. Default. Each and every term and condition hereof shall be deemed to be a material element of this Agreement. In the event either party should fail or refuse to perform according to the terms of this agreement, such party may be declared in default thereof. 15. Remedies. In the event a party has been declared in default, such defaulting party shall be allowed a period of ten (10) days within which to cure said default. In the event the default remains uncorrected, the party declaring default may elect to (a) terminate the Agreement and seek damages; (b) treat the Agreement as continuing and require specific performance; or (c) avail himself of any other remedy at law or equity. If the non -defaulting party commences legal or equitable actions against the defaulting party, the defaulting party shall be liable to the non -defaulting party for the non -defaulting party's reasonable attorney fees and costs incurred because of the default. 16. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire agreement between the parties and shall be binding upon said parties, their officers, employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal representative, successors and assigns of said parties. $A WO January 2005 17. Indemnitylinsurance. a. The Service Provider agrees to indemnify and save harmless the City, its officers, agents and employees against and from any and all actions, suits, claims, demands or liability of any character whatsoever, brought or asserted for injuries to or death of any person or persons, or damages to property arising out of, result from or occurring in connection with the performance of any service hereunder. b. The Service Provider shall take all necessary precautions in performing the work hereunder to prevent injury to persons and property. c. Without limiting any of the Service Provider's obligations hereunder, the Service Provider shall provide and maintain insurance coverage naming the City as an additional insured under this Agreement of the type and with the limits specified within Exhibit "D", consisting of one (1) page, attached hereto and incorporated herein by this reference. The Service Provider before commencing services hereunder, shall deliver to the City's Director of Purchasing and Risk Management, 215 N. Mason, PO Box 580, Fort Collins, Colorado 80522 one copy of a certificate evidencing the insurance coverage required from an insurance company acceptable to the city. 18. Entire Agreement. This Agreement, along with all Exhibits and other documents incorporated herein, shall constitute the entire Agreement of the parties. Covenants or representations not contained in this Agreement shall not be binding on the parties. 19. Law/Severability. This Agreement shall be governed in all respect by the laws of the State of Colorado. In the event any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction such holding shall not invalidate or render unenforceable any other provision of this Agreement. SA WO January 2005 CITY OF FORT COLLINS, COLORADO a municipal corporation By;C7�6 ( x-zc 1— James 'Neill II, CPPO DirectAf,6f Purchasing and Risk Management Date:- 2%2.Z"A Aavalanche Fencing Inc. By: 1�0 PRINT NAME Date: ATTEST: CORPORATE SECRETARY CORPORATE PRESIDENT OR VICE PRESIDENT (Corporate Seal) Exhibit A CITY OF FORT COLLINS BID # 5953 ANNUAL FENCING CONTRACT BID OPENING: January 17, 2006, 3:OOP.M. (our clock) WE HEREBY ENTER OUR BID FOR THE CITY OF FORT COLLINS' REQUIREMENTS FOR FENCING - Annual Bid PER THE BID INVITATION AND ANY REFERENCED SPECIFICATIONS: The City of Fort Collins Parks and Recreation Department is requesting bids for a Service Provider to perform various fencing services. Some of these would be chain link fencing including backstops and various height fences and gates, western rail, plastic coated chain link, field fence, PVC fence and others. Needed services during the contract period will be requested through issuance of work orders. There is no guaranteed minimum amount of services to be ordered. No work order exceeding $50,000 will be issued. The City reserves the right to supply any or all materials. Awarded contractor must enter into the attached service agreement (for your review) and provide the required insurance (Exhibit B). This agreement is effective for one year from the date on the service agreement. At the option of the City, the Agreement may be extended for additional one year periods not to exceed four (4) additional one year periods. Pricing changes shall be negotiated by and agreed to by both parties and will use the Denver- Boulder CPI-U as published by the Colorado State Planning and Budget Office as a guide. Written notice of renewal shall be provided to the Service Provider and mailed no later than ninety (90) days prior to contract end. A pre -bid meeting is scheduled for January 5, 2006 at 10:00 am at 413 S Bryan, Fort Collins, Colorado. SERVICE PROVIDER TO: • Provide services as described above, as set out in specific work orders. • Carry insurance levels as required in the attached Services Agreement • Clean-up each job site at the end of each day and at work completion. • Maintain a local phone number, and must be able to be reached by telephone during prescribed business hours. QUALIFICATIONS OF BIDDER: • Qualified bidder must have minimum of five years as a fencing contractor. • Qualified bidder will supply with bid, 3 references specific to backstop and ballfield fencing installation. Bidder to supply other references upon request. References must include contact name, date when work was completed and type of work. • Qualified bidder shall have sufficient manpower and equipment to accomplish said work in the required time. This includes the ability to bore necessary holes through frost. • The Owner may make such investigation as it deems necessary to determine the ability of the bidder to perform the work and the bidder shall furnish to the Owner all such information and data as is reasonably required for this purpose. The Owner reserves the right to disqualify any bid if the evidence resulting from the Owners investigation shows, in the opinion of the Owner, that the bidder is not properly qualified to prosecute the work described herein. • Failure to meet the agreed upon milestones, mobilize to an area within 10 days, or fully complete the work specified date in the Work Order shall result in damages assessed against the Contractor. At the City's option, liquidated damages in the amount of $200.00 per day may be retained from any monies due the Contractor, or the City may retain an additional contractor(s) to complete the work, or portion thereof, and retain any costs incurred above and beyond the bid prices of the Contractor from any monies due the Contractor in lieu of liquidated damages. SCOPE OF WORK: • The Contractor shall mobilize to the area within ten (10) working days after receiving notice to proceed by the Project Manager or as approved by the Project Manager. Mutually acceptable milestones indicating working days shall be determined by the City and the Contractor. Any extensions of the time limits set forth above must be agreed upon in writing by the parties hereto. • The Contractor shall be solely responsible for cleaning the job site at the end of each working day and at work completion. • The City may order changes within the scope of the work without invalidating this agreement. If such changes alter the amount due under the contract documents or the time required for the performance of the work, such alteration shall be approved by the parties in writing in the form of a change order. WORK ORDER PROCEDURE: • All job estimates must be submitted on a unit price basis consistent with the prices established in the Bid Schedule section. • Contractor will invoice for all jobs completed on a unit price basis with the prices established in the Bid Schedule section, including appropriate mark up on materials, if any. Material invoices must be included with the billing invoices or as directed by the Project Manager. • Work order and purchase order number must be included on the billing invoices. METHOD OF AWARD: • Award will be based upon (1) the most favorable total cost for the various line items stated below in the Bid Schedule and (2) the service provider meeting the requirements of the attached Services Agreement. • Calculate the costs for the work per specification listed below using values shown in Bid Schedule. Work to be done during normal work hours.