HomeMy WebLinkAboutBID - 5948 CONCRETE REQUIREMENTS FOR UTILITIESCITY OF FORT COLLINS
INVITATION TO BID
BID 5948
CONCRETE REQUIREMENTS FOR UTILITIES
BID OPENING: December 20, 2005, 3:00pm (our clock)
Sealed bids will be received and publicly opened at the office of the Director of Purchasing and
Risk Management, PO Box 580, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80522,
at the time and date noted on the bid proposal and/or contract documents. If delivered, they are
to be sent to 215 North Mason Street, 2"d Floor, Fort Collins, Colorado 80524. If mailed, the
address is P.O. Box 580, Fort Collins, 80522-0580.
Bids must be received at the Purchasing Office prior to 3:00 p.m. (our clock), December
20, 2005.
Questions concerning the scope of the bid should be directed to Project Manager Bruce Vogel,
224-6157.
Questions regarding bid submittal or process should be directed to John D. Stephen, CPPO,
CPPB Senior Buyer (970) 221-6777.
A copy of the Bid may be obtained as follows:
Download the Bid from the Purchasing Webpage, Current Bids page, at:
hftps://secure2.fcqov.com/bso/login.'sp.
2. Come by Purchasing at 215 North Mason St., 2nd floor, Fort Collins, and request
a copy of the Bid.
Special Instructions
All bids must be properly signed by an authorized representative of the company with the legal
capacity to bind the company to the agreement. Bids may be withdrawn up to the date and hour
set for closing. Once bids have been accepted by the City and closing has occurred, failure to
enter into contract or honor the purchase order will be cause for removal of supplier's name
from the City of Fort Collins' bidders list for a period of twelve months from the date of the
opening. The City may also pursue any remedies available at law or in equity. Bid prices must
be held firm for a period of forty-five (45) days after bid openings.
Submission of a bid is deemed as acceptance of all terms, conditions and specifications
contained in the City's specifications initially provided to the bidder. Any proposed modification
must be accepted in writing by the City prior to award of the bid.
Only bids properly received by the Purchasing Office will be accepted. All bids should be clearly
identified by the bid number and bid name contained in the bid proposal.
09/12/01
REV. SYM:
1.0 SCOPE
This specification sets forth minimum requirements for the
making, delivery and off-loading of concrete mixtures and
sand & water mix, as described in attachments A through D
of this document, for use by the City of Ft. Collins Light
and Power utility. Finishing will be by the City.
1.1 Specific requirements for design of the item(s) to be bid
are listed in attachment(a) to this
document.
2.0 APPLICABLE DOCUMENTS
2.1 American Society for Testing and Materials (ASTM)
Standards, 26th edition, a 1989, or later edition.
2.1.1 American Concrete Institute (A.C.I.) standards, (D 1989, or
later revision.
3.0 GENERAL RFOLLTRFMFNTS FOR CONCRETE PRODUCTION & DFT Ty RY
Production, transportation, and off loading shall be by a
company specializing in providing concrete mixtures and
services normally associated with concrete production and
delivery. Personnel at the botching and mixing plant, as
well as the delivery driver shall be qualified and
experienced.
3.1 MATERIALS
3.1.1 Cement shall be standard brand Portland cement, conforming
to ASTM C 150 for Type I -II.
3.1.2 Water shall be potable, clean and free from objectionable
quantities of silty organic matter, alkali, salts and other
impurities.
3.1.3 Pine Aggregate shall be clean, hard natural sand conforming
to ASTM C 33.
3.1.4 Coarse Aggregate shall be hard, durable, clean crushed
stone or gravel conforming to ASTM C 33.
S
REV. SYM:
3.1.5 Air Entraining Agent shall conform to ASTM C 260. The air
entraining agent shall be added to the batch in a portion
of the mixing water. The solution shall be batched by
means of a mechanical batcher capable of accurate
measurement.
3.1.6 Admixture may be added to concrete mixes to control the
set, effect water reduction and increase workability. The
admixture shall be a water -reducing normal or retarding
admixture conforming to ASTM C 494 but shall contain no
calcium chloride. The required quantities of cement shall
be used in the mix regardless of weather or not any
admixture is used. the quantity of admixture used and the
method of mixing shall be in accordance with the
manufacturer's instructions.
3.1.7 Fly Ash shall conform to ASTM C 616 Type C or F.
3.1.8 water, or other adders, added a the job site by the truck
driver shall be the responsibility of the providing
company, unless directed by Light and Power personnel.
3.1.9 The temperature of the material, when off-loaded from the
delivery truck shall not exceed 90° F. In cold weather
conditions, the temperature of material at the time of
mixing shall not be less than that indicated in the
following table for corresponding outdoor temperature (in
shade) existing at the time of placement.
Outdoor Temperature Concreta Temperature,
Below 300 F. 700 F
Between 300 F. & 450 F 600 F
Above 450 F. 450 F
3.2 CONCRETE BATCHING AND HANDLING
3.2.1 The ready -mix batch plant equipment and facilities must
comply with the requirement of ACI 304 and ASTM C 94.
3.2.2 Concrete shall be measured, mixed, and delivered in
accordance with ASTM C 94. All concrete not placed within
1 112 hours of initial contact of cement and water shall be
rejected.
3.2.3 Where additional water is added to concrete mixes, it shall
be mixed thoroughly for 40 revolutions of drum or 3-1/2
minutes at mixing speed, whichever is greater.
M
REV. SYM:
3.3.2
Bidder agrees to on site plant
inspections without prior
notice both prior to bid award and during the period of the
contract. Inspections will be during normal working hours.
4.0
ylaalyERy
4.1
Material shall be delivered to
the job site, at various
locations around Ft. Collins,
in truck mixers of the
revolving drum type. Trucks
shall be equipped with a
mixing water tank.
4.2
Response time from order, to product
delivery to the work
site, shall not exceed 2 hours
unless agreed otherwise by
Light and Power.
4.3
At the City's option, it may be
necessary for one delivery
truck to be standing by at the
work site ready to unload
upon completion of delivery from
another truck.
4.4 A delivery ticket shall be prepared for each load of
material delivered. A copy of each ticket shall.be handed
to the Light and Power crew Chief (or his designate) by the
truck operator at the time of delivery. Tickets shall show
the mix identification, the number of cubic yards
delivered, the outdoor temperature in the shade, the time
at which the cement was added, and the numerical sequence
of the delivery.
5.0 MIX DESIGNS
5.1 Written mix design shall be included with the bid proposal.
5.2 Design mix shall contain all admixtures required by these
specifications and proposed by the bidder to be used in the
mixture.
5.3 in lieu of designing new mixes for each bid proposal,
existing mix designs meeting all requirements specified for
each mix and used successfully on previous bids may be used
provided the following is submitted with the bid proposals
A. Report of mix design and previous test results
for that exact mix.
B. Reports of at least 3 sets of 7 and 28-day
compressive strength tests for ready -mix
concrete, or 3 sets of 24 hour and 28-day
compressive strength tests for Flow -Fill backfill
mix made during the last six months.
C. Reports of compliance tests of fine and coarse
aggregates made during the last six months.
7
REV. SYM: G
6.1 Tests, consisting of aggregate gradation tests, slump
tests, air content tests, temperature testing, and/or the
securing of compression test cylinders, may be made at the
discretion of Light and Power. These tests will be
performed by an independent testing laboratory selected by
the City. The costs for field tests will be borne by Light
and Power, unless the tests show failure to meet
specifications outlined in this document. In the event of
failure, the costs for testing, and all expenses incurred
by Light and Power to remove and replace the defective
materials, if necessary, shall be borne by the company
providing the material.
7.1 Material purchased under this specification shall be from
the suppliers listed in Appendix A. Suppliers not listed
may submit written proposals demonstrating compliance with
this specification and request addition to the approved
suppliers list prior to the next request for bids. In
addition to inclusion on Approved Suppliers List, suppliers
must satisfy all requirements of this specification to be
acceptable.
In order to be added to the Approved Supplier list
(appendix A of this document), a perspective bidder must
complete the following requirements and submit the
information tos
City of Ft. Collins
Purchasing and Risk Management
P.O. Box 580
Ft. Collins, CO 80522
Requests for clarifications or information
directed to%
Doug Martine
Associate Distribution Engineer
(970) 224-6152
should be
9
REV. SYNI:
7.2 In order to be added to the approved supplier list, the
following must be submitted prior to the request for bids:
7.2.1 written mix design.
7.2.2 Certification by an independent laboratory of the city's
choice. Certification will include a plant inspection to
determine bidder's ability to adhere to the requirements of
this specification, including conformance to referenced ACI
and ASTM standards. Inspection and certification will be
at the expense of the City. A written request for
inspection and certification may be submitted to the
address above.
7.2.3 Certified test reports from two sets of compression test
cylinders, each from different batches. Reports for ready
mix concrete shall include two at 7 days cure, and two at
28 days cure. Reports for Flow -Fill backfill shall include
two at 24 hours cure, and two at 28 days cure. Compression
test cylinders shall be cast and stored as specified in
ASTM C 31. Laboratory cured compression test cylinders for
Ready -Mix Concrete shall be at least 15% greater than the
minimum specified strength.
7.2.4 Certified results of slump tests from each of the two
batches. slump tests shall conform to ASTM c 172.
7.2.5 The above tests shall be performed and certified by an
independent testing laboratory approved by the city, and be
dated no earlier than 24 months prior to bid opening. with
written concurrence from the City, test results exceeding
24 months old may be submitted.
7.2.6 Sand & water mix is exempt from qualification test
requirements.
7.2.7 Test reports shall include at least the following
information:
1.Description of Material tested.
2.Source of Concrete Aggregate and Cement.
3.cement Type and Brand.
4. Manufacturer and Brand Name of Admixtures.
5,Proportions of Concrete Mixed Per cubic Yard.
6. Test Results for each property specified for Design Mix.
7.Date of batch preparation.
8.Date of break testa.
9. City of Ft. Collins Specification Number.
10.5lump of mix, in inches.
11.Breakage strength in pounds per square inch.
12.signature of a representative of the testing laboratory.
7.2.8 The above qualification tests shall be performed at the
expense of the company requesting inclusion in the Approved
suppliers List.
REV_ SYM
7.2.9 Three references other than the City of Ft. Collins, from
the previous 12 months, businesss
1. Name of Company:
Address$
Contact Person & Phone No.
2. Name of Company:
Address:
Contact Person & Phone No._
3. Name of Company:
Address:
Contact Person & Phone No._
8.0 WITHDRAWAL• OF CONTRACTUAL. AWARD
Purchase order is contingent on conformance with these
specifications and attachments. The City reserves the
right at any time to cancel the purchase contract, if in
the opinion of the City, the product or delivery does not
meet specifications, even if non -conforming material has
previously been accepted. At the discretion of the City, a
supplier providing non -conforming material may be removed
from the Approved Suppliers list for an indefinite re-
evaluation period of not less than two years.
9.0
EVALUATION OF PROPOSALS
9.1
in evaluation the proposals, the Purchaser
will consider
whether the Bidder can perform the contract and
provide the
services specified within the time specified
without delay
or interference. In addition, the following
and any other
factors that determine which proposal best serves the
interests of the City will be considered.
Failure to
comply with the requirements of this
specification,
including 3 positive references, will
result in
disqualification of the bid.
9.1.1
Proposal price
9.1.2
Qualification Compression Test reports
(for concrete
mixtures).
9.1.3
Qualification Slump Test reports (for concrete
mixtures).
9.1.4
written mix design.
10
REV. SYM:
9.1.5 Aggregate compliance report.
9.1.6 certification as outlined in this specification.
9.1.7 The character, integrity, reputation, judgment, experience,
efficiency, and quality of performance of previous
contracts or services.
9.1.8 The material bid meets all referenced specifications,
without exception (check one):
13 YES
13 No (attach explanation)
9.1.9 At the discretion of the city, the bid award may be split
between two or more bidders.
January 2002
APPENDIX A
Approved Suppliers
Specification 366-501
The following vendors are approved for providing all materials to the City of Fort Collins:
Aggregate Industries
Lafarge
EZ Pour Ready Mix
12
1Ev. sYM: 4
MIX PERFORMANCE
24 HOUR STRENGTH
8 psi Minimum
12 psi Maximum
28 DAY STRENGTH
60 psi Maximum
Maximum aggregate size =
I,,
Cement - Type I -II Ideal
(ASTM C 150)
SLUMP -- at point of placement
511 Minimum
8•l Maximum
PROPORTIONS
MIX ( per Cubi r Yard
Cement - 0.45 sacks
of Concrete)
42#
AB OT. 1m
0.21
VOr
Cu.
)MF
Ft.
Water - 39 gallons
325#
5.20
CU.
Ft.
Air (Entrapped) - 1.5%
0.41
Cu.
Ft.
1 " Aggregate - ASTM C 33,
Size No. 57
1700#
10.17
CU.
Ft.
Sand - ASTM C 33
1845#
11224
CU
F-_
TOTAL
3912#
27.23
Cu.
Ft,
Theoretical Unit Weight - 143.7#/Cu. Ft. @ 1.5% air
Theoretical Yield - 27.23 Cu. Ft. @ 1.5% air
% Sand of Total Aggregate - 52%
NOTE: Aggregate Weights are based upon materials being in a
saturated surface -dried condition.
13
REV. SYM:
28 DAY STRENGTH
3oo0 psi Minimum
Maximum aggregate size - 3/4 "
Minimum cement content - 5.5 sacks per cu. yd.
Fly ash may be used at the bidders option as a partial
replacement for cement of not more that 15% by weight of
Portland cement in the design mix.
Air entrainment to 6%, plus or minus l%
SLUMP - at point of placement
3 " Minimum
411 Maximum
Concrete supplied shall be suitable for finishing.
14
No proposal will be accepted from, or any purchase order awarded, to any person, firm or
corporation in default on any obligation to the City.
Bids must be furnished exclusive of any federal excise tax, wherever applicable.
Bidders must be properly licensed and secure necessary permits wherever applicable.
Bidders not responding to this bid will be removed from our automated vendor listing for the
subject commodities.
The City may elect where applicable, to award bids on an individual item/group basis or on a
total bid basis, whichever is most beneficial to the City. The City reserves the right to accept or
reject any and all bids, and to waive any irregularities or informalities.
Sales prohibited/conflict of interest: no officer, employee, or member of City Council, shall have
a financial interest in the sale to the City of any real or personal property, equipment, material,
supplies or services where such officer or employee exercises directly or indirectly any decision -
making authority concerning such sale or any supervisory authority over the services to be
rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift,
gratuity, favor, entertainment, kickback or any items of monetary value from any person who
has or is seeking to do business with the City of Fort Collins is prohibited.
Freight terms: unless otherwise noted, all freight is F.O.B. Destination, Freight Prepaid. All
freightcharges must be included in prices submitted on proposal.
Discounts: any discounts allowed for prompt payment, etc., must be reflected in bid figures and
not entered as separate pricing on the proposal form.
Purchasing restrictions: your authorized signature of this bid assures your firm's compliance
with the City's purchasing restrictions. A copy of the resolutions is available for review in the
Purchasing Office or the City Clerk's Office. Request Resolution 91-121 for cement restrictions.
Collusive or sham bids: any bid deemed to be collusive or a sham bid will be rejected and
reported to authorities as such. Your authorized signature of this bid assures that such bid is
genuine and is not a collusive or sham bid.
Bid results: for information regarding results for individual bids send a self-addressed,
seIf-stampede nve lope and a bid tally will be mailed to you. Bid results will be posted in our
office 7 days after the bid Qpening.
VJ(D/"Z
e B. O'Neill II, CPPO, FNIGP
irec r of Purchasing and Risk Management
09/12/01
0
REV. SYM:
28 DAY STRENGTH
1000 psi Minimum
Maximum aggregate size = 3/8"
Minimum cement content = 4 sacks per cu. yd.
Ply ash may be used at the bidders option as a partial
replacement for cement of of more than 15% by weight of
Portland cement in the design mix.
Air entrainment - None required
SLUMP - at point of placement
7" minimum
9•• Maximum
15
REV. SYM-
ATTACHMENT D
Approximately 3200 lbs. of sand with 50 - 55 gal. of water,
depending on moisture content of sand.
This mix is expected to flow unassisted, around underground
electrical equipment such as vaults, conduits, and streetlight
poles.
IV
SERVICES AGREEMENT
THIS AGREEMENT made and entered into the day and year set forth below by and
between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter
referred to as the "City" and
"Service Provider'.
WITNESSETH:
hereinafter referred to as
In consideration of the mutual covenants and obligations herein expressed, it is agreed
by and between the parties hereto as follows:
1. Scope of Services. The Service Provider agrees to provide services in
accordance with the scope of services attached hereto as Exhibit "A", consisting of ( )
page[s], and incorporated herein by this reference.
2. The Work Schedule. [Optional] The services to be performed pursuant to this
Agreement shall be performed in accordance with the Work Schedule attached hereto as
Exhibit "B", consisting of ( ) page[s], and incorporated herein by this reference.
3. Time of Commencement and Completion of Services. The services to be
performed pursuant to this Agreement shall be initiated within
( ) days
following execution of this Agreement. Services shall be completed no later than
Time is of the essence. Any extensions of the time limit set forth above
must be agreed upon in a writing signed by the parties.
4. Contract Period. [Option 1] This Agreement shall commence upon the date of
execution shown on the signature page of this Agreement and shall continue in full force and
effect for one (1) year, unless sooner terminated as herein provided. In addition, at the option of
the City, the Agreement may be extended for an additional period of one (1) year at the rates
provided with written notice to the Professional mailed no later than ninety (90) days prior to
contract end.
4. Contract Period. [Option 2] This Agreement shall commence 200_,
and shall continue in full force and effect until 200_, unless sooner terminated as
herein provided. In addition, at the option of the City, the Agreement may be extended for
additional one year periods not to exceed _ (_) additional one year periods. Renewals and
pricing changes shall be negotiated by and agreed to by both parties. The Denver Boulder
Greeley CPILI published by the Colorado State Planning and Budget Office will be used as a
guide. Written notice of renewal shall be provided to the Service Provider and mailed no later
than ninety (90) days prior to contract end.
5. Delay. If either party is prevented in whole or in part from performing its
obligations by unforeseeable causes beyond its reasonable control and without its fault or
negligence, then the party so prevented shall be excused from whatever performance is
prevented by such cause. To the extent that the performance is actually prevented, the Service
Provider must provide written notice to the City of such condition within fifteen (15) days from
the onset of such condition.
[Early Termination clause here as an option.
6. Early Termination by City/Notice. Notwithstanding the time periods contained
herein, the City may terminate this Agreement at any time without cause by providing written
notice of termination to the Service Provider. Such notice shall be delivered at least fifteen (15)
days prior to the termination date contained in said notice unless otherwise agreed in writing by
the parties. All notices provided under this Agreement shall be effective when mailed, postage
prepaid and sent to the following addresses:
City: Service Provider:
In the event of early termination by the City, the Service Provider shall be paid for services
rendered to the date of termination, subject only to the satisfactory performance of the Service
Provider's obligations under this Agreement. Such payment shall be the Service Provider's sole
right and remedy for such termination.
7. Contract Sum. The City shall pay the Service provider for the performance of this
Contract, subject to additions and deletions provided herein, the sum of
($ ) [Option Cost Breakdown is attached Exhibit "C"]
Dollars
8. City Representative. The City will designate, prior to commencement of the
work, its representative who shall make, within the scope of his or her authority, all necessary
and proper decisions with reference to the services provided under this agreement. All requests
concerning this agreement shall be directed to the City Representative.
9. Independent Service provider. The services to be performed by Service Provider
are those of an independent service provider and not of an employee of the City of Fort Collins.
The City shall not be responsible for withholding any portion of Service Provider's
compensation hereunder for the payment of FICA, Workmen's Compensation or other taxes or
benefits or for any other purpose.
10. Personal Services. It is understood that the City enters into the Agreement
based on the special abilities of the Service Provider and that this Agreement shall be
considered as an agreement for personal services. Accordingly, the Service Provider shall
neither assign any responsibilities nor delegate any duties arising under the Agreement without
the prior written consent of the City.
11. Acceptance Not Waiver. The City's approval or acceptance of, or payment for
any of the services shall not be construed to operate as a waiver of any rights or benefits
provided to the City under this Agreement or cause of action arising out of performance of this
Agreement.
12. Warranty.
(a) Service Provider warrants that all work performed hereunder shall be
performed with the highest degree of competence and care in accordance
with accepted standards for work of a similar nature.
(b) Unless otherwise provided in the Agreement, all materials and equipment
incorporated into any work shall be new and, where not specified, of the
most suitable grade of their respective kinds for their intended use, and all
workmanship shall be acceptable to City.
(c) Service Provider warrants all equipment, materials, labor and other work,
provided under this Agreement, except City -furnished materials,
equipment and labor, against defects and nonconformances in design,
materials and workmanship/workwomanship for a period beginning with
the start of the work and ending twelve (12) months from and after final
acceptance under the Agreement, regardless whether the same were
furnished or performed by Service Provider or by any of its subcontractors
of any tier. Upon receipt of written notice from City of any such defect or
nonconformances, the affected item or part thereof shall be redesigned,
repaired or replaced by Service Provider in a manner and at a time
acceptable to City.
13. Default. Each and every term and condition hereof shall be deemed to be a
material element of this Agreement. In the event either party should fail or refuse to perform
according to the terms of this agreement, such party may be declared in default thereof.
14. Remedies. In the event a party has been declared in default, such defaulting
party shall be allowed a period of ten (10) days within which to cure said default. In the event
the default remains uncorrected, the party declaring default may elect to (a) terminate the
Agreement and seek damages; (b) treat the Agreement as continuing and require specific
performance; or (c) avail himself of any other remedy at law or equity. If the non -defaulting party
commences legal or equitable actions against the defaulting party, the defaulting party shall be
liable to the non -defaulting party for the non -defaulting party's reasonable attorney fees and
costs incurred because of the default.
15. Binding Effect. This writing, together with the exhibits hereto, constitutes the
entire agreement between the parties and shall be binding upon said parties, their officers,
employees, agents and assigns and shall inure to the benefit of the respective survivors, heirs,
personal representatives, successors and assigns of said parties.
16. Indemnity/Insurance. a. The Service Provider agrees to indemnify and save
harmless the City, its officers, agents and employees against and from any and all actions,
suits, claims, demands or liability of any character whatsoever brought or asserted for injuries to
or death of any person or persons, or damages to property arising out of, result from or
occurring in connection with the performance of any service hereunder.
b. The Service Provider shall take all necessary precautions in performing the work
hereunder to prevent injury to persons and property.
c. Without limiting any of the Service Provider's obligations hereunder, the Service
Provider shall provide and maintain insurance coverage naming the City as an additional
insured under this Agreement of the type and with the limits specified within Exhibit
consisting of (_) pages[s], attached hereto and incorporated herein by this reference.
The Service Provider before commencing services hereunder, shall deliver to the City's Director
of Purchasing and Risk Management, P. O. Box 580 Fort Collins, Colorado 80522 one copy of
a certificate evidencing the insurance coverage required from an insurance company acceptable
to the City.
17. Entire Agreement. This Agreement, along with all Exhibits and other documents
incorporated herein, shall constitute the entire Agreement of the parties. Covenants or
representations not contained in this Agreement shall not be binding on the parties.
18. taw/Severability. The laws of the State of Colorado shall govern the construction
interpretation, execution and enforcement of this Agreement. In the event any provision of this
Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such
holding shall not invalidate or render unenforceable any other provision of this Agreement.
19. Special Provisions. [Optional] Special provisions or conditions relating to the
services to be performed pursuant to this Agreement are set forth in Exhibit _, consisting of
( ) page[s], attached hereto and incorporated herein by this reference.
CITY OF FORT COLLINS, COLORADO
a municipal corporation
By:
James B. O'Neill II, CPPO, FNIGP
Director of Purchasing and Risk Management
Date:
ATTEST:
City Clerk
APPROVED AS TO FORM:
Assistant City Attorney
[Insert Corporation's name] or
[Insert Partnership name] or
[Insert individual's name]
Doing business as [insert name of business]
By:
PRINT NAME
CORPORATE PRESIDENT OR VICE PRESIDENT
Date:
ATTEST:
(Corporate Seal)
INSURANCE REQUIREMENTS
1. The Service Provider will provide, from insurance companies acceptable to the City, the
insurance coverage designated hereinafter and pay all costs. Before commencing work under
this bid, the Service Provider shall furnish the City with certificates of insurance showing the
type, amount, class of operations covered, effective dates and date of expiration of policies, and
containing substantially the following statement:
"The insurance evidenced by this Certificate will not be cancelled or materially altered,
except after ten (10) days written notice has been received by the City of Fort Collins."
In case of the breach of any provision of the Insurance Requirements, the City, at its option,
may take out and maintain, at the expense of the Service Provider, such insurance as the City
may deem proper and may deduct the cost of such insurance from any monies which may be
due or become due the Service Provider under this Agreement. The City, its officers, agents
and employees shall be named as additional insureds on the Service Provider's general liability
and automobile liability insurance policies for any claims arising out of work performed under
this Agreement.
2. Insurance coverages shall be as follows:
A. Workers' Compensation & Employer's Liability. The Service Provider shall
maintain during the life of this Agreement for all of the Service Provider's employees
engaged in work performed under this agreement:
1. Workers' Compensation insurance with statutory limits as required by
Colorado law.
2. Employer's Liability insurance with limits of $100,000 per accident,
$500,000 disease aggregate, and $100,000 disease each employee.
B. Commercial General & Vehicle Liability. The Service Provider shall maintain
during the life of this Agreement such commercial general liability and automobile liability
insurance as will provide coverage for damage claims of personal injury, including
accidental death, as well as for claims for property damage, which may arise directly or
indirectly from the performance of work under this Agreement. Coverage for property
damage shall be on a "broad form" basis. The amount of insurance for each coverage,
Commercial General and Vehicle, shall not be less than $500,000 combined single limits
for bodily injury and property damage.
In the event any work is performed by a subcontractor, the Service Provider shall be
responsible for any liability directly or indirectly arising out of the work performed under
this Agreement by a subcontractor, which liability is not covered by the subcontractor's
insurance.
CITY OF FORT COLLINS
BID PROPOSAL
BID #5948
CONCRETE REQUIREMENTS FOR UTILITIES
BID OPENING: December 20, 2005, 3:00 p.m. four clock)
WE HEREBY ENTER OUR BID FOR THE CITY OF FORT COLLINS' REQUIREMENTS FOR
SAND AND WATER MIX, NON -YIELDING BACKFILL, SLURRY CONCRETE AND READY -
MIX CONCRETE PER THE BID INVITATION AND ANY REFERENCED SPECIFICATIONS.
SPECIFICATIONS AND APPROVED VENDORS:
Since 1990 the City of Fort Collins Light and Power Utility required all firms supplying Ready Mix
Concrete, Slurry Concrete, Non -Yielding Backfill or Sand and Water Mix to conform to the
attached Material Specification #366-501.
An important aspect of the specifications is Section 7.0 Requirements to be an Approved
Supplier (prequalification). Due to the extensive test data, certification of the supplier's plant,
and references requested, only those Suppliers listed on Appendix A Approved Suppliers
Specification 366-501 may bid these requirements. All Approved Suppliers must be located
within 5 miles of Fort Collins' urban growth area.
Firms wishing to be approved can submit all required documentation for approval at any time.
Light and Power and Purchasing personnel will analyze the documentation and determine the
firm's status of approval. The firm will be notified immediately of their status, but will not be
placed on the approval list until material requirements are bid again.
The full set of Material Specifications is attached. Section 1.1, Scope, pertains to each material
(Non -Yielding Backfill, Ready Mix Concrete, etc.) and firms can bid only on the material they are
approved to supply in Appendix A. Bids submitted for unapproved materials will be disqualified.
Delivery Time: Contractor must deliver concrete a minimum of 2 hours after the order is called
in. City will give contractor as much time as possible for large deliveries.
Admixtures : Due to the detailed specifications for these materials, there will be no adders bid
for admixtures.
Bid Award:
The City may elect to award each material individually or as a total package, whichever is in the
best interest of the City. Additionally, each material may be split between two or more Bidders.
Contractor must enter into the attached services agreement and provide the required
insurance. This agreement is effective for one year from the date on the service agreement. In
addition, at the option of the City, the Agreement may be extended for additional one year
periods not to exceed four (4) additional one year periods. Renewals and pricing changes shall
be negotiated by and agreed to by both parties. The Denver Boulder Greeley CPIU published by
the Colorado State Planning and Budget Office will be used as a guide. Written notice of
renewal shall be provided to the Service Provider and mailed no later than ninety (90) days prior
to contract end.
ESTIMATED QTY. DESCRIPTION UNIT $
1. 1,800 cu. yds. Sand and Water Mix
per the Specifications of Attachment D
2. 7,000 cu. yds. Non -yielding Backfill
per the Specifications of Attachment A
3. 1,000 cu. yds. Slurry Concrete
per the Specifications of Attachment C
4. 130 cu. yds. Ready -Mix Concrete
per the Specifications of Attachment B
DELIVERY CHARGES:
$ /cy
$ /cy
$ /cy
Over 5 miles from urban growth area of Fort Collins, non -mountains, ADD $ per load
mile.
Over 5 miles from urban growth area of Fort Collins, in mountains, ADD $ per load
mile.
Minimum load is c.y.; additional charges if less than minimum load is required
will be $ c.y./load.
BIDDER'S STATEMENT:
I certify that my firm has been approved to supply the materials above and further certify that all
materials supplied do now and will, for the term of this award, comply with the attached Material
Specification #366-501. 1 understand any deviation from the Specifications can disqualify my bid
for that material.
FIRM NAME:
ADDRESS_
PHONE/FAX,
BY:
(Signature) (Printed) (Title)
4
November 2005
APPENDIX A
Approved Suppliers
Specification 366-501
The following vendors are approved for providing all materials to the City of Fort Collins:
Aggregate Industries
Lafarge
EZ Pour Ready Mix
c
EXHIBIT A
THE CITY OF FT. COLLINS
Light and Power Department
MATERIAL SPECIFICATION NO: 366-501
TITLES READY MIX CONCRETE
SLURRY CONCRETE
FLOW FILL (a.k.a. Nan -Yielding) BACKFILL
SAND & WATER MIX
PREPARED BYs
Associate Distribution Engineer
APPROVED BY s
Bob Hover
Planning & Distribution Engineer
APPROVED BY s t a,, _ bw t
Allen Boushee
SyateMa Engineering Manager
REV. SYM:
1
REVISION DESCRIPTION
A. Change Flow -Fill backfill Specification for
28 day compressive strength from 6o psi min.
and 90 psi max. to 60 psi Max. (no min.)
B. Add Ft. Collins Ready -Mix to the approved
supplier's list (appendix A) for slurry
concrete.
C. Add Bestway Concrete to the approved
supplier's list (appendix A) for ready -mix
concrete, Flow -Fill backfill, and sand and
water mix.
D. Add Bestway Concrete to the approved
supplier's list (appendix A) for slurry
concrete.
E. Remove Bestway Concrete from the approved
suppliers list per letter from .lames O'Neill
F. Correct Zip Code on mailing address of Purchas
and Risk Management.
G. Correct phone number of Doug Martine
REV. SYM:
APPROVED
4-10-90 DM
7-16-93 DM
5-30-91 DM
6-25-92 DM
11-14-94 BY
6-8-95 DM
6-8-95 DM
H. Add EZ Pour Ready Mix to approved supplier's list (Appendix A) 10-10-05 BV
N
REV. S Y M: U
LIST OF ACTIVE PAGES
ORIGINAL PAGES
ADDED PAGES
SHEET
REV.
SHEET
REV.
SHEET
REV.
NO.
SYM.
NO.
SYM.
NO.
SYM.
2
A,B,C,D
E,F,G
13
A
12
B,C,D,E
8
F,G
REV. SYM:
Title Page 1
Revision Record 2
List of Contents 3
scope of specification 4
Applicable Reference Documents 5
General Requirements 5
Delivery 7
Mix Designs 7
Field Control Testing a
Approved supplier Requirements a
withdrawal of Contractual Award 10
Evaluation of Proposals 10
Approved suppliers (Appendix Al 12
Mix Description (Attachments A through D) 13-16
d