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Home My WebLink AboutCHANGE ORDER - GENERAL CORRESPONDENCE - 5508580CHANGE ORDER NO. 3A PROJECT TITLE: Parking Management System Upgrade to Power Park Flex CONTRACTOR: T2 Systems, Inc. PROJECT NUMBER: 410.380300.629290 DESCRIPTION: 1. Reason for change: Upgrade Parking Management Software to Power Park Flex 2. Description of Change: AMEND CONTRACT SECTION 3 CONTRACT PERIOD. AMEND CONTRACT SECTION 6 CONTRACT SUM. AMEND EXHIBIT A SCOPE OF WORK. LOCK IN RATES FOR POWER PARK FLEX UPGRADE, FUTURE OPTIONS, &BUSINESS SOLUTIONS. (See attached). 3. Change in Contract Sum (contract Section 6) to Add : $121,136.25 4. Change in Contract Period: (Contract Section 3) This Agreement shall commence upon the date of execution shown on the signature page of this Change Order and shall continue in full force and effect for one (1) year, unless sooner terminated as herein provided. In addition, at the option of the City, the Agreement may be extended for additional one year periods not to exceed five (5) additional one year periods. ORIGINAL CONTRACT COST TOTAL APPROVED CHANGE ORDER TOTAL PENDING CHANGE ORDER TOTAL THIS CHANGE ORDER TOTAL % OF THIS CHANGE ORDER ADJUSTED CONTRACT COST ACCEPTED BY: $151,836.31 $121,136.25 80% $ 272,972.56 DATE: b/-L6.46 ACCEPTED BY: DATE: 2 Project Manager LATE: APPROVED BY: 6f 2+ O�O urc asing Agent over $30,000 cc: Contractor Transportation Planning/Parking Purchasing 9/99 EXHIBIT A — SCOPE OF WORK AMENDMENTS TO ACCOMMODATE POWER PARK FLEX UPGRADE 1) This Services Agreement is being expanded to accommodate the upgrade of the existing Power Park Parking Management System to Power Park Flex. The attached spreadsheet details the breakdown of expenditures agreed upon by the City and the Service Provider in order to accomplish this Upgrade. At the inception of this Project Implementation period (to commence upon the date of execution shown on the signature page of this Change Order); Service Provider will invoice the City for 50% of the Project Implementation Deposit ($8,077.50). This will hold the City's "position in queue" within the Service Provider's project schedule. Also, this will guarantee the City that the quoted rates for Software, Hardware, Implementation & Training listed on the attached spreadsheet are to be held firm and shall commence upon the date of execution shown on the signature page of this Change Order and shall continue in full force and effect for one (1) year, unless sooner terminated as herein provided. In addition, at the option of the City, the Agreement may be extended for additional one year periods not to exceed five (5) additional one year periods. Quoted rates for Options and E-Business Solutions listed on the attached spreadsheet are to be held firm and shall commence upon the date of execution shown on the signature page of this Change Order and shall continue in full force and effect for two (2) years; after which time they will be subject to annual review for market adjustment. Pricing changes (up or down) shall be negotiated by and agreed to by both parties, and any increases may not exceed the Denver- Boulder CPI-U as published by the Colorado State Planning and Budget Office. 2) The City Representative (i.e., the designated Project Manager for the City) shall determine on the behalf of the City when the following Project Milestones have been successfully met (and/or other expenses within the scope of the Project have been incurred); and shall therefore authorize release of payments accordingly: A) Commence Implementation (date TBD between the City and Service Provider's Implementation Department): payment 1/3 of Implementation and HH Software (approximately $4,775.00) B) Halfway Milestone (date TBD by the City, possibly at determination of Go Live Date): payment of second 1/3 of Implementation and HH Software (approximately $4,775.00) C) Go Live Date (date TBD by the City): payment of final 1/3 of Implementation and HH Software (approximately $4,775.00) D) Successful Completion of Project Implementation (TBD by City Project Manager): Service Provider will invoice the City for final 50% of the Project Implementation Deposit ($8,077.50). E) Approval of Travel invoices, Interfacing, Hardware Delivery invoices as delivered during the course of Implementation and outlined on the attached spreadsheet shall be reviewed and approved by City Project Manager. 3) Service Provider and the City acknowledge that, as the Project moves forward, opportunities may occur to add various Options and E-Business Solutions in order to enhance the capabilities of the Power Park Flex Parking Management System. It is the intent of this Contract Change Order to "lock in" the Service Provider's rates for the services and solutions listed under the "Options" and "E-Business Solutions" sections of the attached spreadsheet in the event that the City should elect to add WE them within the extended term of this Contract (as defined in #1, above). This change order also recognizes that hardware maintenance payments in the amount of $8,380.00 and software maintenance payments in the amount of $11,294.25 have been made to the vendor under the terms of the existing contract for the period Feb 1, 2006 to Jan 31, 2007. If the "go live" date for Power Park Flex occurs prior to Jan 31, 2007, the City will receive a pro rata refund of the payments that have already been made under the terms of the existing contract. Likewise, if the "go live" date for Power Park Flex occurs after Jan 31, 2007, the City will pay the vendor additional pro rata maintenance fees using the same terms as the existing contract to cover the time period between Feb 1, 2007 and the "go live" date for Power Park Flex. 4) After the "go live" date occurs and any one-time pro rata fee adjustments are made (see #3, above), the City acknowledges that there will be an annual Software Maintenance Fee of $8,063.25 (see Line 10 on spreadsheet, attached) and an annual Hardware Maintenance Fee of $8,380.00 (see Line 13 on spreadsheet, attached) that will be invoiced by the Service Provider each year thereafter that this Agreement is renewed. 9/99 EXHIBIT A SCOPE OF WORK PowerPark Flex Contract Change Order #3A SOFTWARE Year 1 Year 2 Year 3 Year 4 Year 5 TOTAL 1 Powerpark Flex Citation & Permit $21,540.00 $21,540.00 $21,540.00 $21,540.00 $21,540.00 $107,700.00 Management Package 10 User 2 Self Host Discount(Parking's server) ($1,077.00) ($1,077.00) ($1,077.00) ($1,077.00) ($1,077.00) ($5,385.00) 3 Discount for current Powerpark ($2,154.00) ($2,154.00) ($2,154.00) ($2,154.00) ($2,154.00) ($10,770.00) maintenance 4 Powerpark Investment Discount ($9,101.26) ($9,101.26) ($9,101.26) ($9,101.26) ($9,101.26) ($45,506.30) 5 PowerPark Flex Software $286.51 $286.51 $286.51 $286.51 $286.51 $1,432.55 Maintenance adjustment' 6 Oracle Software Maintenance $1,800.00 $1,800.00 $1,800.00 $1,800.00 $1,800.00 $9,000.00 7 PowerPark Flex handheld software $2,190.00 $0.00 $0.00 $0.00 $0.00 $2,190.00 8 Project Implementation Deposit $16,155.00 $0.00 $0.00 $0.00 $0.00 $16,155.00 50% 1/06, 50% go live date 9 Project Implementation Credit ($3 231 00) ($3 231 00) ($3 231.00) ($3 231.00) ($3,231.00) ($16,155.00) 10 Software Total $26,408.25 $8,063.25 $8,063.25 $8,063.25 $8,063.25 $58,661.25 *(the adjustment is the difference between the subtotal of lines 1,2,3,4 ($9,207.74) & the current software maintenance cost of $9,494.25) HARDWARE 11 LAN card/extended cap (10) $2,380.00 $0.00 $0.00 $0.00 $0.00 $2,380.00 12 HCS Router for wireless handheld $150.00 $0.00 $0.00 $0.00 $0.00 $150.00 13 Annual Hardware Maintenance $8,380.00 $8,380.00 $8,380.00 $8,380.00 $8,380.00 $41,900.00 14 Hardware Total $10,910.00 $8,380.00 $8,380.00 $8,380.00 $8,380.00 $44,430.00 IMPLEMENTATION & TRAINING 15 On -site Installation $9,695.00 $0.00 $0.00 $0.00 $0.00 $9,695.00 16 Data Conversion (included) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 17 Interfacing (20 hrs. @ $195) $3,900.00 $0.00 $0.00 $0.00 $0.00 $3,900.00 18 Travel Expenses $2,000.00 $0.00 $0.00 $0.00 $0.00 $2,000.00 19 TDS Recon Implementation $2,450.00 $0.00 $0.00 $0.00 $0.00 $2,450.00 1@$695 9@195) 20 Training & Implementation Total $18,045.00 $0.00 $0.00 $0.00 $0.00 $18,045.00 21 PROJECTTOTALS $55,363.25 $16,443.25 $16,443.25 $16,443.25 $16,443.25 $121,136.25 OPTIONS 1 Interface Development (developed by T2) 2 Crystal Reports Named User Development License 3 Crystal Reports Bundle-T2 will write up to 10 reports per bundle 4 eCommerce Hosting Fee 5 Private PowerPark Flex follow-up training (remote) 6 PowerPark Flex follow-up training (on -site), not including travel 7 RoVR (registered owner lookup service) E-BUSINESS SOLUTIONS 1 On-line Citation Payment solution 2 On-line Permit Purchase solution 3 On-line My Account Solution 4 On-line Appear Solution 5 Customization (note: all e-business solutions hosted by organization) Term Rate Hourly $195.00 One -Time $345.00 Per Bundle $995.00 Monthly $400.00 Hourly $225.00 Per Day $1,500.00 per successful $1.50 lookup $9,000.00 $17,000.00 $2,500.00 $7,500.00 Hourly $195.00