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Home My WebLink AboutCH2M HILL - CONTRACT - RFP - AMENDMENT NINE TO CONTRACTAMENDMENT: 9- CH2M HILL PROJECT N0. 334833 A.I.P. PROJECT NO.3-08-0023-20 Amendment No. Nine to Contract Dated October 31, 2000 Between CH2M HILL, INC. and The Cities of Fort Collins and Loveland The Cities and the Engineer agree to amend their engineering services contract dated October 31, 2000 for improvements to Fort Collins -Loveland Municipal Airport, by adding the following list of improvements to Section I. Exhibit A: Services During the Bidding Phase -Rehabilitate and Reconstruct Taxiway A The Scope of Services and Cost Proposal for this Amendment No. Nine are attached hereto as Attachments A and B respectively and incorporated herein by reference. The Cities agree to pay the Engineer for the engineering services related to these additional improvements in the following manner: PART B - SPECIAL SERVICES (BIDDING SERVICES) The maximtun estimated SPECIAL SERVICES engineering is as follows: BIDDING SERVICES The Engineer shall be reimbursed on a Fixed Unit Rate Basis. The Engineer's costs shall be determined on the basis of time (i.e., the number of hours worked), multiplied by the Engineer's standard hourly rates for each applicable employee classification, which includes overhead, general administrative costs, and profit. Overhead costs are based on the most recent audit on the Engineer's records. The Engineer shall also be reimbursed for any direct expenses incurred as a result of his or her duties, including but not limited to, auto mileage, meals, reproduction cost, postage and freight, communication charges and computer charges. The estimated maximum for FIELD ENGINEERING is: Maximum Not to Exceed Item No. 1..................................................$9,987,00 The Maximum Not to Exceed for BIDDING SERVICES is based on the attached CH2M HILL labor rate proposal. Method of payment shall be as follows: For services rendered sunder PART B - SPECIAL SERVICES, the Sponsor agrees to make monthly payments based upon the work performed by the Engineer up to 100 percent. AMENDMENT; 9 - CH2M HILL PROJECT NO. 334833 A.I.P. PROJECT NO. 3-08-0023-20 All Other terms and Conditions Of the origina, Contract shall remain in effeCt. IN WITNESS WHEREOF, the parties hereto have affixed their signatures this % > day of `�� - a �J 2006. SPONSOR: CITY OF LOVELAND, COLORADO By k4� � City Manager SEAL Attest. c'7i.7 /2 l ��'. �,/t �0'4OLOR0 CITY OF FORT COLLINS, COLORADO By r --N 7 — City Manager Attest _ )h4� (-;,i I Clef k Er CI - Los Project Delivery Leader AS TO FORM Attachment A SCOPE OF SERVICES - SERVICES DURING THE BIDDING PHASE FORT COLLINS - LOVELAND MUNICIPAL AIRPORT SCHEDULE I - REHABILITATE AND RECONSTRUCT TAXIWAY A SCHEDULE II - RE -PACKAGE COMMERCIAL APRON EXPANSION AIP 3-08-0023-20 This is an Appendix attached to, made a part of and incorporated by reference with the Agreement between CH2M HILL, Inc. and The Cities of Fort Collins and Loveland, dated 10-31-00, for professional services. For the remainder of this scope of services, Fort Collins - Loveland Municipal Airport is indicated as "Airport" and CH2M HILL, Inc. is indicated as "Consultant". The Engineer shall be reimbursed on a Fixed Unit Rate Basis. The Engineer's costs shall be determined on the basis of time (i.e., the number of hours worked), multiplied by the Engineer's standard hourly rates for each applicable employee classification, which includes overhead, general administrative costs, and profit. The Engineer shall also be reimbursed for any direct expenses incurred as a result of his or her duties, including but not limited to, auto mileage, meals, reproduction cost, postage and freight, communication charges and computer charges. 1. PROJECT DESCRIPTION General. The work will be performed and constructed under a Federal Aviation Administration (FAA) Airport Improvement Program (AIP) grant to the airport. This scope of work will encompass Airport assistance during the bidding period. 2. SCOPE OF SERVICES 2.1. Scope Development. Consultant shall develop the project scope for the bidding services to ensure all necessary aspects of the project are included. The scope development task includes: 1. Scope Development 2. Cost Proposal Development 3. Negotiations 2.2 Project Administration. Consultant shall provide project management services to ensure the completion of this agreement. Internal management duties shall include: 1. Project Budget setup 2. Weekly budget review/projections 3. Monthly Billing 2.3 Bidding Phase 23.1 After reproduction of the bid documents, as required in the subject design scope of services for the project, the Consultant shall proceed with the performance of the services called for in the Bidding Phase. 2.3.2 Bid Assistance. The Consultant shall: 2.3.2.1 Assist Airport and City of Loveland Purchasing in advertising the project by preparing and submitting an advertisement for the local newspaper. Airport will be responsible for payment of any advertising costs. 2.3.2.2 Prepare pre -bid agenda and conduct Pre -Bid conference and Pre -Bid site visit at the Airport, to include a detailed discussion of the project including: • Phasing (including preparation of visual aids) • Discussion of liquidated damages. • Safety on the airport, contractor staging and access/communication control • Federal Bidding requirements, including bid bond, Davis Bacon Wage Rates, Insurance requirements • Description of work, including discussion of technical specification updates in materials and mix designs for asphalt, PCC, ATPB, etc... • Conduct site visit and answer Contractor Questions 2.3.2.3 Answer all Contractor questions and supply trade magazines with information on project, such as bid date and time, quantities and type of work, federal requirements, and plan holders list. Coordinate this information with City of Loveland Purchasing. 23.2.4 Maintain a plan holders list and a list of submitted Contractor questions for clarification in the written addenda. Coordinate with City of Loveland Purchasing. 23.2.5 Issue written addenda as appropriate to interpret, clarify or expand the bidding documents, including allowable substitutions of materials and equipment. Send written addenda to all plan holders. 2.3.2.6 Assist Airport in evaluating bids or proposals for each separate prime contract for construction, materials, equipment and services. 23.2.7 Assist Airport in preparing a bid tabulation following the bid opening. 23.2.8 Consultant shall consult with and advise Airport as to the acceptability of subcontractors, DBE subcontractors, and other persons and organizations proposed by the prime contractor(s)- (hereinafter called " Contractor[s]") for those portions of the work as to which such acceptability is required by the bidding documents. Consultant shall make recommendations for award and assist in assembling and awarding the contracts for constniction, materials, equipment and services. Work includes a written notice of contractor award recommendation. 23.2.9 Where Bids Exceed Budget: Consultant shall advise the Airport of possible action should the lowest responsible, responsive bid received from a contractor exceed the Airport's budget for the work to be performed by that contractor. 23.3 Construction Drawing Reproduction. Consultant shall conform bidding documents to incorporate all addenda and reproduce five full-size drawing sets for the Contractor and one full-size and three half-size drawing sets for the Airport. PERIOD OF PERFORMANCE 3.2 All work required in this Scope of Services shall be completed within 2 weeks of the bid opening, scheduled for February 23, 2006. ATTACHMENT B - APPROVED RATE SCHEDULE COSTPROPOSAL FORT COLINS - LOVELAND MUNICIPAL AIRPORT AIP 3-08-0023-20 TAXIWAY A AND COMMERCIAL APRON - SERVICES DURING THE BIDDING PHASE Summary Inl to, .1 NI 1 IM INcI.1 M,aun, Trzvel/Pcr $pocial Amelml InUapentlenl N �Iia1aN Taxiwa A / Commercial A roe Biddim Services Lahor E%tenses Diom Sarvicos R upSlEtf Mal si royal $9.026.00 ...11 r $9 986.90 Totals 39,026 3961 $9.96T vuy ,eemry era vannercxe Harry Keyes Joel Harry enan Bartlett Sleigh Kramer Cheryl Derrick Ramc Dookol so Ens I PM -Lozd Enu I Elora. Eri I Mkt. Eng Sr Trch I CAD Tach I Conlrans Tsurc,ecalmn� 2, Task No. Taxiway A Relocation (West Central) BiddingTotal SR En PM -Lard En Elml. En Mid. En Sr. Tech 25 2 1 Scope Development (burs 6IM. SI15.00 5150-00 seem S97,00 CAD Tech Do Conlo"Is s65.00 SraA¢almns 56000 M... Cgsls lotnl C.I. ,nr Ilan 26 22 Project Administration 3 4 2 p - 1 $300 J 2.32.1 Bid lnvilalionS/Advenisement - _-- - ---- --- ---- 2 $300 29 2.322 Pre -Bid Conference/Site Visit 6 --- 1 '- —�� ---- -- $11 Ts 'L 3 Answer Contractor Questions 3 8 $900.2.3 30 2,324 Maintain Plan Holders List and List of Con lrQuestions 5 - - - 2 1 $380 al 2.32.E Issue Addenda 2aclor - - - 1 -- - - 2 $540 32 2.3. 2.6 Bid Evaluation 29 1 _ 6 6 6 4 6 $3,036 332. 3.2.7 Bid Tabulation 3 ----- -2 - ---- -- -... $408 34 2.3 Prepare Recommendation nl Award 5 2 $275.2.8 as 2 3 29 Advise Mode when1d Bids Exceed Budget 3 1 - t 4 p -- $G38 TC 2 °� 3 Construction Crowing wing Preparation and Reproduction $63 408 21 2 _ _- 1 2 121 it, Computer Resources 2. 1 3 Production Copier 2'1 3 Outside Reproduction (Pull -Size Drawings) 2 3 3 Postage and Freight 8 3 2.,: Vehicle IMiloanel 531 r\v q B�41in1 G,vIbu.� Mle Prry,rrn I y CH: M dill Fade t of t 12Re:005