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HomeMy WebLinkAboutCORRESPONDENCE - GENERAL CORRESPONDENCE - SALT GARAGE CONTRACTYAUBBT•FRYE ARCHITECTS Avg January 17, 2006 City of Fort Collins Facilities Division Attn: Ron Kechter P.O. Box 580 Fort Collins, Colorado 80522 RE: Sand and Salt Garage Conversion Dear Ron, Vaught*Frye Architects (Architect) has prepared this proposed contract to provide architectural design services for Sand and Salt Garage Conversion to be located at the City of Fort Collins Streets Facility. The City of Fort Collins shall from herein be referred to as the Client. Scone of Services Based on discussions with the Client Representative we currently understand the project to be providing design services (architectural, structural, mechanical/plumbing and electrical) and drawings as necessary to convert the existing 15,000 s.£ +/- Sand/Salt building to a garage for parking of City vehicles and equipment. The building will be used for parking only. No repair work will be done in this facility. No Project Manual will be included. Notes will be provided on drawings as needed to specify materials. Scope of Work shall include: 1. Replace existing roofing and coping 2. Repair/repoint existing exterior brick walls that have been damaged by weathering and/or exposure to salt. 3. Infill existing openings that will no longer be used in the new configuration. 4. Provide new openings in existing walls to allow drive-thru operations and personnel doors as needed. 5. Reglaze existing windows. 6. Provide new sprinkler system. 7. Provide new gas fired radiant heating system and new exhaust system. 8. New electrical system as necessary to power mechanical equipment and convenience outlets. 9. New interior lighting. Re -use existing exterior wall mounted lights. 10. Additional exterior lights at personnel doors as required by code. Excluded work: 1. No Civil or site work. No new paving. No new site lighting other than lighting mounted on the building. 2. No work to utilities except as needed to make new connections to existing electrical, gas and water service. 3. No work to existing concrete floor slab: If slab is found to be deteriorated, the intent is that the city will cover it with a layer of asphalt separately from the scope of this Work. 4. No work to or within existing metal "shed" building attached to the north side of this building. IXCX/IEC/XIf lllff/XI IEI/iX 4oi West Mountain Avenue - Suite Zoo - Fort Collins, CO 8o52r fax 970/224.r66a: - phone 970/224.1191 - www.vaughtfrye.com Contract Proposal # XXXX dated xx-xx-04 — Page 1 City of Fort Collins Sand and Salt Garage Conversion January 17,2006 Page 2 5. No Planning documents or review (Planning submittals, if necessary will be handled by Ron Kechter). 6. No Landmark Preservation Commission review. (LPC review, if necessary will be handled by Ron Kechter). 7. No Landscape Design services. Fees Our fee shall be billed hourly not to exceed at the attached billing rates. Hourly not to exceed amounts are as follows: Architectural $ 21,000.00 Structural $ 8,500.00 Mechanical/Plumbing $ 3,950.00 Electrical $ 3,000.00 Total $36,450.00 Additional Services While we have made a conscientious effort to make the Scope of Service as complete as possible, changing or unforeseen conditions may necessitate additional work. This work will not be undertaken until we have your written authorization to proceed. Additional services requested by the Client that are not in the Scope of Services will be provided on an hourly basis using the following billing rates plus reimbursable expenses. Principal $ 145.00/Hour Associate / Project Manager $ 110.00/Hour Project Architect III $ 90.00/Hour Project Architect II $ 85.00/Hour Project Architect I $ 80.00/Hour Interior Designer II $ 70.00/Hour Interior Designer I $ 60.00/Hour Design Technician IV $ 70.00/Hour Design Technician II $ 65.00/Hour Design Technician II $ 60.00/Hour Design Technician I $ 55.00/Hour Intern $ 45.00/Hour Secretarial $ 40.00/Hour Billing rates may be adjusted annually. Additional services of consultants shall be billed at cost plus 15 percent. Reimbursable Expenses In addition to our basic fee we will invoice for the following reimbursable expenses at cost plus 15%. Reimbursable expenses include but are not necessarily limited to expense of reproductions (including bid documents) and mylar/bond/color plots; postage and handling of drawings, specifications and other documents; models, photographs, and special renderings; expense of transportation and out of town travel; Long-distance communications; and fees paid for securing approval of authorities having jurisdiction over project. City of Fort Collins Sand and Salt Garage Conversion ,January 17, 2006 Page 3 Please sign and return the enclosed copy of this contract to us for our files. This proposal is valid for a period of 30 days, at which time it is subject to review and possible revision. If you have any questions please feel free to contact us. We appreciate this opportunity to present this proposal and look forward to working with you. Respectfully, l Vaught* rye Architects Approved Approved By: Vaught Frye Architects, P.C. Approved and Accepted this day of , 20 By: PLEASE SIGN AND RETURN ONE COPY. Title: NOTE: This proposed contract shall become binding, subject to the terms and conditions herein, when accepted by the Client through written or verbal acknowledgment, commencement of the work, furnishing of any documents, payments for services by Client or acceptance of payment by Architect.