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HomeMy WebLinkAbout103469 NALCO - PURCHASE ORDER - 6600278Date: 01/10/06 BLANKET City of Fort Collins Page Number: 2 City of Fort Collins Purchase Order Number: 6600278 ., Ilvwly . OLW. 11013iivo Buyer: BONNETTE, ED Purchase Order number must appear on invoices, packing lists, labels, bills of lading, and all correspondence. Note: THIS PURCHASE ORDER IS FOR THE PROCUREMENT OF GOODS AND/OR SERVICES, AS NEEDED DURING THE CURRENT CALENDAR YEAR. DOLLAR AMOUNTS SPECIFIED ARE ESTIMATES AND NOT A PROMISE TO PURCHASE ANY MINIMUM AMOUNT OF SUCH GOODS AND/OR SERVICES. Line Qty/Units In Description Extended Price FCWTF SOP FOR PURCHASING POLYMERS, ENCLOSED. VENDOR WILL PLEASE FORWARD CURRENT MSDS AND NSF INFO, PER ENCLOSED LETTER. PRODUCT COMES IN 1500# / PALLET INCREMENTS; CAN MIX 8110 AND 8170 ON A PALLET. vlty vi run %, m uirector or rurcnasmg and ftiSK Management This order is rhahalid over $2000 unless signed by James B. O'Neill II, CPPO, FNIGP City of Fort Collins Purchasing, PO Box 580, Fort Collins, CO 80522-0580 Phone: 970-221-6775 Fax: 970-221-6707 Email: info@ci.fort-collins.co.us Total $49,000.00 City of Fort Collins Accounting Department PO Box 580 Fort Collins, CO 80522-0580 Administrative Services Purchasing Division City of Fort Collins January 10, 2006 Dear City of Fort Collins Water Treatment Chemical Vendor, Congratulations on being awarded City of Fort Collins chemical business for the coming year. As part of the requirement for being a selected vendor, the City requests that you forward the following information as soon as possible: MATERIAL SAFETY DATA SHEET (MSDS), and NSF CERTIFICATION Please forward your information via mail to: City of Fort Collins Water Treatment Facility 4316 W LaPorte Avenue Fort Collins, CO 80521 Attn: Rita DeCourcey Or preferably, e-mail your information in pdf (Adobe) format to redcourcey@fcgov.com. Thank you for supporting the mission of the City of Fort Collins Water Treatment Facility. Sincerely, Ed Bonnette, C.P.M., CPPB Buyer 215 North Mason Street • 2nd Floor • P.O. Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 • FAX (970) 221-6707 Fort Collins Water Treatment Facility Ciry of Pmt Collins Standard Operating Procedure °°llfi� Purchasing Polymers Author: Kevin Gertig Section: Administration Subject: FCWTF SOP for Polymer Purchases Revision: Michele Hays -Johnson Revision Date: December 8, 2005 Approvals (Signatures and Dates): Kevin R. Gettig, Water Production anager Q� Di an' Chuck Gross, Plant Superintendent PURPOSE Establish guidelines for purchasing/delivering Polymers for the Fort Collins Water Treatment Facility (FCWTF). The mission of the Fort Collins Water Treatment Facility (FCWTF) is to "provide the community with a continuous ample supply of treated water that is pleasing, wholesome, free from known health risks, and affordable." Not only does the FCWTF take its role very seriously in providing water of quality and quantity, it takes its fiduciary responsibility very serious. Consequently, the FCWTF purchases products by determining the best value for the City. Best value is calculated by combining the following four components: (1) the chemical has been tested in the Pilot Plant and/or approved by the Sr. Process Engineer and or the Water Treatment Quality Coordinator; (2) the chemical can meet or exceed all FCWTF standards, the AWWA standards, the NSF standards, and any other regulatory agency standards; (3) the supplier can meet all the FCWTF requirements; and (4) the cost is factored in once it has been determined that a supplier can meet items (1), (2), and (3) above. HEALTH AND SAFETY ISSUES For detailed information, please refer to the MSDS. Polymers, both wet and dry create slip/fall hazard. Polymer dust in an irritant to eyes and skin. Wear an approved full -face respirator. Use caution in ALL areas where polymers are present. Polymers are used to enhance the formation and settling characteristics of the floc formed in coagulation. 1. NFPA Hazard Rating includes: • Health 0 • Flammability • Reactivity 0 • Other 2. Personal Protective Equipment: • Rubber gloves for hand protection. Use a full -face shield with dust cartridges. Vacuum all spilled dry material. Clean liquid spill with "Polybreak" and cotton cloths. Dispose of the cloths in the trash dumpster. 3. Delivery vehicles: Trucks leaking any liquids, powder substances, etc.; will not be allowed on FCWTF property. All trucks must use chock blocks on tires; these blocks will be supplied by FCWTF. Page 1 K:\Operate\SOP\POLYMERS\PolymerPurchases.doc AhFort Collins Water Treatment Facility Clty of Pmt Collire Standard Operating Procedure utwfi � Purchasing Polymers 4. Delivery Containers: • In accordance with AWWA B-600-96, the shipment method will be in covered trailers and comply with the U.S. DOT regulations for hazardous materials. INFORMATION FOR THE FORT COLLINS WATER TREATMENT FACILITY (FCWTF) 1. Polymers used as flocculent are budgeted in account 032201.534160. 2. Polymers used as filter aid are budgeted in account 032201.534170. 3. Polymers are used in the FCWTF to enhance coagulation, settling and filtration. 4. FCWTF requires that Polymers be delivered within 10 days of an order. 5. FCWTF will reject delivery of any bulk shipments, which appear to be contaminated or breached via the shrink-wrapping. The Supplier will pay the freight charges for any rejected shipments. POLYMERS 1. Polymers must meet the Standard for Acrylamide and Epichlorohydrin level -Colorado Primary Dinking Water Regulation Article 5.2.5 A. Acrylamide = 0.05% dosed at one ppm (or equivalent) B. Epichlorohydrin = 0.015 dosed at 20 ppm (or equivalent) C. Polymers must meet NSF Drinking Water Treatment Chemicals- Health Effects Certification NSF/ANSI 60-2002 and NSF/ANSI Standard 61-Drinking Water System Components — Health Effects. Federal Register (53FR25586). D. Polymers must be pilot tested and approved prior to use to assure that the material meets the criteria for coagulation enhancement for FCWTF. At this time (2004), only NALCO 8170 and NALCO 8110 are accepted based on performance testing. SUPPLIER 1. Supplier must be able to supply Polymers in fifty -pound bags, shrink wrapped on pallets. 2. Supplier must be able to supply product within 10 days of the telephone order. 3. Supplier must provide a letter verifying that the product meets the mandated acrylamide monomer levels. The analysis shall be submitted prior to delivery. The supplier must ensure that the shipment is delivered in trucks that comply with the US DOT regulations. 4. FCWTF requires delivery in covered trailers. 5. The supplier must ensure that each shipment is accompanied with a certified weight ticket. 6. Each year in January, the supplier will mail to FCWTF a new copy of the MSDS sheet and/or the web site location of the most current version. 7. Each year in January, the supplier will mail to FCWTF a copy of the NSF Certification and AWWA conformance letter. 8. Each year in January, the supplier will mail to FCWTF a letter of assurance that the product meets the mandated acrylamide monomer level. Page 2 K:\Operute\SOP\POLYMERS\PolymerPurchases.doc ANFort Collins Water Treatment Facility City of Port Collins Standard Operating Procedure OH11ti. Purchasing Polymers 9. Supplier will be responsible for the shipping costs of the shipment if the delivery is rejected and returned because it does not meet the standards expressed in this SOP. DELIVERY 1. All chemical suppliers must fax to the FCWTF (970-221-6736) the following information prior to delivery: a) the name of the driver making the delivery b) the numbers of the tractor and trailer transporting the chemical 2. Delivery trucks must park in the designated area on the north side of LaPorte Avenue outside of the entrance gate. Use a cellular phone to call the facility at (970)221-6690 or walk to the entrance kiosk and press the red call button. Please do not block the facility entrance on LaPorte Avenue. All deliveries are checked by FCWTF personnel prior to entry. 3. The receptionist or person answering the telephone must contact the Duty operator. The Duty operator will verify the delivery from the schedule board. The operator or designee will meet the truck outside the gate. 4. FCWTF personnel will verify that the faxed information matches the driver and the delivery vehicle arriving at the FCWTF. If the driver's ID or the tractor and trailer numbers do not match, the truck will not be allowed to enter the facility. The Plant Superintendent will be contacted and the delivery may be rejected. 5. Delivery must be made within 10 days of the order being placed. 6. Delivery drivers are responsible to assist the off-loading the polymer. FCWTF staff unloads and stores the pallets using a forklift. 7. Delivery drivers are required to chock and un-chock their trucks. 8. Delivery drivers should meet with the operator to become familiar with the location of phones, alarms, and emergency showers that are nearest to the off-load location. 9. FCWTF will reject delivery of any bulk shipments that are leaking, forming ice on the outside of valves or have damaged piping, tubing, hoses, or fittings. PURCHASING 1. All contracts and purchases will be made in accordance with the City of Fort Collins Purchasing Department (FCPD) Purchasing Procedures. A copy can be obtained through the Purchasing Department. The Purchasing Department will ensure adherence to the FCPD Purchasing Procedures. 2. FCWTF requires that all suppliers submit the names, locations, and phone numbers of three current clients as part of any bidding process. 3. FCWTF requires that all suppliers submit a list of intended delivery agents (motor carrier) and a letter from the U.S. Department of Transportation, Federal Highway Administration, stating the Motor Carrier Safety Rating for the company as part of any bidding process. Each listed motor carrier's rating must be Satisfactory or above to be considered in the bidding process. 4. FCPD representatives are responsible for ensuring that the items noted in this SOP could be met by the supplier before any contract is awarded. Page 3 K:\Opente\SOP\POLYMERS\PolymerPurchases.doc 9hFort Collins Water Treatment Facility City of Port Collins Standard Operating Procedure °Nlltie6 Purchasing Polymers 5. The FCWTF and FCPD will establish, at the beginning of each New Year, a Blanket Purchase Order. 6. FCWTF Superintendent or his designee will place delivery orders on that Purchase Order throughout the year. FCWTF must be able to place orders using telephone, fax, or electronic mail. 7. When placing an order, a delivery date will be specified. 8. This SOP can act as the sole -source justification if only one supplier can meet the criteria specified above. Page 4 K:\Operate\SOP\POLYMERS\PolynierPurchases.doc