The URL can be used to link to this page

Home My WebLink About102517 GENERAL CHEMICALS - PURCHASE ORDER - 6600274I& Citv of Fort Collins Page Number: 1 City of Fort Collins Date: 01/10/06 BLANKET Purchase Order Number: 6600274 Delivery Date: 12/31/06 Buyer: BONNETTE, ED Purchase Order number must appear on invoices, packing lists, labels, bills of lading, and all correspondence. Note: THIS PURCHASE ORDER IS FOR THE PROCUREMENT OF GOODS AND/OR SERVICES, AS NEEDED DURING THE CURRENT CALENDAR YEAR. DOLLAR AMOUNTS SPECIFIED ARE ESTIMATES AND NOT A PROMISE TO PURCHASE ANY MINIMUM AMOUNT OF SUCH GOODS AND/OR SERVICES. Line City/Units 0 Description Extended Price 1 BLANKET PO FOR 2006 LIQUID ALUMINUM SULFATE LIQUID ALUMINUM SULFATE (ALUM) $246.80/TON DELIVERED F.O.B. FORT COLLINS, COLORADO WATER TREATMENT FACILITY. PRICE HELD FIRM THROUGH 12/31/06. VENDOR AGREES TO FOLLOW: FCWTF SOP FOR THE PURCHASE OF LIQUID ALUMINUM SULFATE/ FCWTF SOP FOR THE DELIVERY OF CHEMICALS, ENCLOSED. VENDOR WILL PLEASE FORWARD CURRENT MSDS AND NSF INFO, PER ENCLOSED LETTER. 182,000.00 Total $182,000.00 City of Fort Cyfinf Director of Purchasing and Risk Management City of Fort Collins This order is rtQoalid over $2000 unless signed by James B. O'Neill II, CPPO, FNIGP Accounting Department City of Fort Collins Purchasing, PO Box 580, Fort Collins, CO 80522-0580 PO Box 580 Phone: 970-221-6775 Fax: 970-221-6707 Email: info@ci.fortcollins.co.us Fort Collins, CO 80522-0580 Administrative Services Purchasing Division City of Fort Collins January 10, 2006 Dear City of Fort Collins Water Treatment Chemical Vendor, Congratulations on being awarded City of Fort Collins chemical business for the coming year. As part of the requirement for being a selected vendor, the City requests that you forward the following information as soon as possible: MATERIAL SAFETY DATA SHEET (MSDS), and NSF CERTIFICATION Please forward your information via mail to: City of Fort Collins Water Treatment Facility 4316 W LaPorte Avenue Fort Collins, CO 80521 Attn: Rita DeCourcey Or preferably, e-mail your information in pdf (Adobe) format to redcourcey@fcgov.com. Thank you for supporting the mission of the City of Fort Collins Water Treatment Facility. Sincerely, Ed Bonnette, C.P.M., CPPB Buyer 215 North Mason Street • 2nd Floor • P.O. Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 • FAX (970) 221-6707 Fort Collins Water Treatment Facility of P� coums Standard Operating Procedure °"""`R Purchasing Liquid Aluminum Sulfate Author: Rita DeCourcey Section: Administration Subject: FCWTF SOP for Alum Purchases Revision Date: December 8, 2005 Manager Approvals (Signatures and Dates): Kevin R. Gertig, Water Production Chuck Gross, Plant Superintendent PURPOSE Establish guidelines for purchasing Liquid Aluminum Sulfate (Alum) for the Fort Collins Water Treatment Facility (FCWTF). The mission of the Fort Collins Water Treatment Facility (FCWTF) is to "provide the community with a continuous ample supply of treated water that is pleasing, wholesome, free from known health risks, and affordable ° Not only does the FCWTF take its role very seriously in providing water of quality and quantity, it takes its fiduciary responsibility very serious. Consequently, the FCWTF purchases products by determining best value for the City. Best value is calculated by combining the following four components: (1) the chemical has been tested in the Pilot Plant and/or approved by the Water Treatment Quality Coordinator; (2) the chemical can meet or exceed all FCWTF standards, the AWWA standards, the NSF standards, and any other regulatory agency standards; (3) the supplier can meet all the FCWTF requirements; and (4) the cost is factored in once it has been determined that a supplier can meet items (1), (2), and (3) above. HEALTH AND SAFETY ISSUES For detailed information, please refer to the MSDS 1. Alum is primarily an irritant. Other hazard classes include toxic, corrosive, and a sensitizer. 2. NFPA Hazard Rating includes: • Health=0 • Flammability=1 • Reactivity=0 Personal Protective Equipment: • Impervious gloves and goggles. If there is prolonged or repeated contact, completely impervious clothing should also be used. 4. Leaks and Spills: • Dilute small spills or leaks with plenty of water. • Wash down any spilled material into the containment vault and follow Operations procedures. Notify supervisor. • Follow spill SOP for T5/T6 Lift Station Drain % xER e �� _._ Page 1 ,�� a K./Opera1&SOP/AJum/AJumPurch=es.doc `',1' �. ''A fE Y' Fort Collins Water Treatment Facility 9h City of Port Collins Standard Operating Procedure °"I"`efi Purchasing Liquid Aluminum Sulfate INFORMATION FOR THE FORT COLLINS WATER TREATMENT FACILITY (FCWTF) 1. Alum is budgeted in account 502-032201-534120. 2. Alum is used as the primary coagulant. 3. Liquid Aluminum Sulfate is used because FCWTF has not approved dry alum for usage nor does it have the facilities to mix on -site. 4. FCWTF has storage capacity for 100,000 gallons of Alum: four 25,000 gallon FRP tanks. 5. Delivery of Alum is to be made within 24 hours after placing an order. During peak usage, FCWTF has used over 55,000 gallons of Alum in a 24-hour period. 6. FCWTF will reject delivery of any chemical containers which appear to be leaking or have been damaged so that the structural integrity is questionable. Any shipments that do not have an associated Certified Analysis faxed prior to delivery will not be accepted. 7. FCWTF requires that all manufacturers of Alum have their product tested in the FCWTF Pilot Plant for a period of one year. Any manufacturer failing to meet the one year study is not considered a potential supplier. 8. FCWTF will reject any shipments that do not meet its standard in quality or delivery safety. The Supplier will pay the freight for any rejected shipments. Liquid Aluminum Sulfate Requirements 1. Alum must meet the most current American Water Works Association (AWWA) Standard for Liquid Aluminum Sulfate. Several items listed in the Standard are listed below: A. Alum is to be of such clarity as to permit the reading for flow -measuring devices without difficulty. B. The Alum shall contain water-soluble aluminum of not less than 4.23 percent as Al or 8.0 percent as A1203. C. The total water-soluble iron (expressed as Fe203) content of Alum shall be no more than 0.75 percent on a basis of 8.0 A1203. D. Other potential impurities are the regulated metals: arsenic, barium, cadmium, chromium, lead, mercury, selenium, and silver. 2. Alum must meet the most current National Sanitation Foundation (NSF) Standard 60. 3. Alum must be commercial grade. SUPPLIER 1. Supplier must guarantee Alum meets or exceeds the most current AWWA Standard for Liquid Aluminum Sulfate. 2. Supplier must guarantee Alum meets or exceeds the most current NSF Standard 60. 3. Supplier must provide Commercial Grade Liquid Alum. 4. Alum which has been "reclaimed" will not be accepted, regardless of meeting AWWA and NSF Standards. Page 1 `_� �� = .. K:/Operate/SOP/AlumIAlumPurchases.doc o=qu +T4FE 4! Fort Collins Water Treatment Facility „I o, p� coin Standard Operating Procedure Utilities Purchasing Liquid Aluminum Sulfate 5. Supplier must be able to supply Alum in bulk quantities according to the Purchasers Options and Alternatives section of the most current AWWA Standard for Liquid Aluminum Sulfate. 6. Supplier must provide a Certified Analysis of impurities with each shipment in accordance with the most current AWWA Standard for Liquid Aluminum Sulfate. This analysis can be faxed prior to delivery or presented by the delivery driver. Failure to provide this analysis can be a basis for rejection of the shipment. 7. Supplier will guarantee the safety of the delivery vehicle and delivery containers. A. Containers must meet industry standard for hauling ALUM, including rubber -lined steel or stainless steel or any other suitable material that will not be attacked by the acidity of the liquid. B. Supplier must ensure that the container is in suitable condition for hauling alum and that it does not contain any substances that might affect the use or usefulness of the alum in treating municipal water supplies. C. Containers leaving the Suppliers property should not be leaking fluids, have bulging in any portion of the container, and have connectors that are free from damage. D. Delivery vehicles are to be in good working order, not leaking liquids, good fire quality, etc. 8. Supplier must inspect the delivery container prior to loading of the chemical to ensure no contaminating material or residue exists in the container. 9. Supplier is required to have a method to ensure that tampering has not occurred from the point of origin to FCWTF unloading point. This is typically done by a color -coded "tie" which must be cut to open the hatch or cam lock. Other methods can be used; however, the method should be approved by the FCWTF. 10. Each year in January, the supplier will mail to FCWTF a new copy of the MSDS sheet and/or the web site location of the most current version. 11. Each year in January, the supplier will mail to FCWTF a copy of the NSF Certification and AWWA conformance letter. 12. Supplier will be responsible for shipping costs if the shipment is rejected and returned for not meeting the standards expressed in this SOP. DELIVERY 1. All chemical suppliers must fax to the FCWTF (970-221-6736) the following information prior to delivery: a) the name of the driver making the delivery b) the numbers of the tractor and trailer transporting the chemical 2. Delivery trucks must park in the designated area on the north side of LaPorte Avenue outside of the entrance gate. Use a cellular phone to call the facility at (970)221-6690 or walk to the entrance kiosk and press the red call button. Please do not block the facility entrance on LaPorte Avenue. All deliveries are checked by FCWTF personnel prior to entry. 3. The receptionist or person answering the telephone must contact the Duty operator. The Duty operator will verify the delivery from the schedule board. The operator or designee will meet the truck outside the gate. 4. FCWTF personnel will verify that the faxed information matches up with the driver and the delivery vehicle arriving at the FCWTF. If the driver's ID or the tractor and trailer numbers do '�MF�1fN Page3 K.10perate/SOP/AlutWAlumPurchases.doc -Iq f1 fI M� Fort Collins Water Treatment Facility AN Gty of Port CoWns Standard Operating Procedure UtilitiesPurchasing Liquid Aluminum Sulfate not match, the truck will not be allowed to enter the facility. The Plant Superintendent will be contacted and the delivery may be rejected. 5. The security verification, the supplier's quality assurance analysis, and the City's lab analysis will be given to the Water Quality Coordinator in order to identify the load in the event of any problems. Samples are stored on site for six months. Referance Chemical Sample Handling Procedure SOP for chemical chain of custody. 6. Delivery drivers are responsible for off-loading the Alum. FCWTF personnel are not allowed to connect or disconnect any supply hoses. FCWTF personnel will give instructions to the delivery driver on chemical off-loading in accordance with FCWTF SOP for Alum Delivery. 7. Delivery drivers will be required to take samples and deliver to on -site Operators or Lab Technician. FCWTF personnel will give delivery drivers instructions on how samples are to be taken. FCWTF personnel will supply delivery drivers with the containers for the samples. 8. The delivery driver must wait for the results of the process laboratory test before unloading the truck. 9. Delivery drivers are required to provide a certified weight ticket for both the empty and loaded weights of the tractor and trailer unit. All weight tickets should have the tractor and trailer numbers written on them, as well as the name of the facility, FCWTF. 10. Delivery drivers will be responsible for chocking trucks during delivery. Chocks will be provided by FCWTF. 11. Delivery drivers should meet with the operator to become familiar with the location of phones, alarms, and emergency showers, and SCBAs or other supplied air systems that are nearest to the off load location. PURCHASING 1. All contracts and purchases will be made in accordance with the City of Fort Collins Purchasing Department (FCPD) Purchasing Procedures. A copy can be obtained through the Purchasing Department. The Purchasing Department will ensure adherence to the FCPD Purchasing Procedures. 2. FCWTF requires that all suppliers submit the names, locations, and phone numbers of three current clients as part of any bidding process. 3. FCWTF requires that all suppliers submit a list of intended delivery agents (motor carrier) and a letter from the U.S. Department of Transportation, Federal Highway Administration, stating the Motor Carrier Safety Rating for the company as part of any bidding process. Each listed motor carrier's rating must be Satisfactory or above to be considered in the bidding process. 4. FCPD representatives are responsible for ensuring that the items noted in this SOP could be met by the supplier before any contract is awarded. 5. The FCWTF and FCPD will establish, at the beginning of each New Year, a Blanket Purchase Order. 6. FCWTF Plant Supervisor or his designee will place delivery orders on that Purchase Order throughout the year. FCWTF must be able to place orders using telephone, fax, or electronic mail. 7. When placing an order, a delivery date will be specified. s. This SOP can act as the sole -source justification if only one supplier can meet the criteria specified above. ,%N 0,,b Page 4 I a8 K./OperateJSOP/AlumlAlumPurchases.doc ;= lu rAFF M�