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Home My WebLink AboutCHANGE ORDER - REQUISITION - 25527Transportation Services Transportation Planning CHANGE ORDER FORM City of Fort Collins PROJECT TITLE: South College Avenue Bicycle Lanes PROJECT NUMBER: 41082028.0 CONTRACTOR: Felsburg Holt & Ullevig (PO #4405279) CHANGE ORDER NUMBER: 1 In preparing change orders show in order as separate numbered paragraphs the following: 1. Reason for change. 2. Description of change. 3. Change in contract cost. 4. Change in contract time. 1. & 2. See attached memo for reason and description of change. 3. The contract cost will increase by $13,505.00 4. The contract time will be extended to September 30, 2006 to accommodate the construction assistance portion of the contract. ORIGINAL CONTRACT COST $209,887.00 TOTAL APPROVED CHANGE ORDERS TOTAL PENDING CHANGE ORDERS TOTAL THIS CHANGE ORDER ADJUSTED CONTRACT COST (Assuming all change orders approved) ACCEPTED BY: SUBMITTED BY: REVIEWED BY: APPROVED BY: cc: City Clerk Contractor Purchasing Project File $0.00 $0.00 $13, 505.00 $223,392.00 DATE: a i a+ r^ 'E: 1Z ! 3 0 TE: (2 -/,I(-d -5— rE: /L//J /dS Furth :Vinson * FustF loor • !?C?. Box 580 . Fort Collins, CO 80522-0580 • (970) 224-6058 • FAX (910) 221-b239 NA FELSBURG %4 H O LT & l ULLEVIG engineeTing paths to ryanspo-actuon solutions October 24, 2005 Ms. Kathleen Bracke, AICP Senior Transportation Planner City of Fort Collins 215 North Mason Street Fort Collins, CO 80522 RE: Budget Summary — US 287/South College Avenue Bicycle Lanes FHU Reference No. 04-143 Dear Ms. Bracke: This letter is provided to update you on our current budget status and to also provide you with a fee estimate for additional services you may want for construction assistance. We would like the opportunity to discuss the contents of this letter with you once you have had a chance to review it. PROJECT UPDATE Including the attached invoice, our expenditures have nearly met our project budget of $209,887. Since the project is still being finalized our expenditures will exceed the budgeted fee. As such, we are requesting that our project budget be adjusted to reflect the additional design efforts of the following issues. Please keep in mind that we are almost finished with the project; therefore, this amount isn't substantial. These issues primarily revolve around our work at the Harmony Center: • Mail Creek Trail (Harmony Center) Design: o Numerous design iterations were prepared to meet the desires of the Harmony Center owner. This work included several iterations of the trail alignment (both horizontally and vertically) and also evaluations of retaining wall locations and design parameters. It was also necessary for us to check slope easements related to impacts to the ROW plans or the need for additional retaining walls. o Reviews of design concepts prepared by BHA were required to ensure that their proposed conceptual designs met CDOT, City and ADA requirements. • Mason Street Acceleration Lane: As you will recall, the Mason Street acceleration lane was removed from the plan set — post FIR/FOR meeting. Even though removing portions of the plan set may seem simple, it required time to ensure all references were removed from the entire plan set and specification package. • Trail Alternative Analysis at Mail Creek & Fossil Creek: Before submitting the FIR/FOR Plan Set, we performed a preliminary analysis of trail alternatives at Mail Creek (four alternatives) and at Fossil Creek (four alternatives) for your review at a Progress Meeting held on June 3, 2005. The analyses included summaries of impacts, costs, right of way areas, etc. The analyses were conducted to assess trail alignments that would have the least amount of impact to the surrounding features and property owners (i.e., avoidance of trees, right of way impacts, wall impacts, utility impacts, etc.). 0 W,Iv, nl : ('00 Ci't]tt'(lmal. 1 O Sk, I I.I Icl www. tl 11. I t' 11;(. CU I I I tI)t't&iI 111 October 24, 2005 Ms. Kathleen Bracke, AICP Page 2 Theoretically, the above listed design iterations and trail alternative analyses should have balanced the expense expected for the final design of acceleration lanes at Mason and Carpenter Streets. Unfortunately, the work necessary to satisfy the design objectives for the Mail Creek Trail adjacent to the Harmony Center and along Mail Creek offset those expenses. In effect, these design iterations (and final design) were more excessive than if we would have completed the final design of the Mason Street and Carpenter Road acceleration lanes. BUDGET SUPPLEMENT REQUEST It is anticipated that an additional $6,300 is needed to provide you with plans & specifications ready for advertisement. Table 1 summarizes the anticipated work hours and associated costs. The costs include trail and wall revisions from comments made on the final check set, submittals of the plan set and specification package (9 sets to CDOT and 4 sets to the City), project coordination and project management. Table 1. Summary of Anticipated Project Completion Costs Task Hours Rate Cost Trail Design Revisions 44 $80/ Hour $3,520 Wall Design Revisions 17 $100/ Hour $1,700 Project Coordination & Management 7 $801 Hour $ 560 Other Direct Costs (printing, etc.) $ 520 TOTAL COST $6,300 ADDITIONAL CONSTRUCTION SERVICES (if requested by the City) We would like to continue our working relationship throughout the construction of the project and anticipate that you will need the following services during construction: • Review shop drawings. ■ Provide as -built drawings summarizing information provided by the Contractor. ■ Respond to City requests of design clarifications, etc. There is some uncertainty as to the staff needs for this work but we estimate that approximately 4 hours per week would be required for the construction engineering. The current understanding of approximate construction time is 45 days (9 weeks). Table 2 summarizes the anticipated construction administration costs. Table 2. Summary of Construction Administration Costs Task Hours Rate Cost Construction Engineering 36 $80/ Hour $2,880 CADD 10 $70/ Hour $ 700 Administration 5 $60/Hour $ 300 Meetings (mileage & attendance 2 Meetings $240/Meetin $ 480 Other Direct Costs (printing, etc. $2,845 TOTAL COST $7,205 October 24, 2005 Ms. Kathleen Bracke, AICP Page 3 SUMMARY In summary, we are requesting that our current budget be increased by the following amount to cover remaining design services and construction assistance (if desired): Finish Current Design = $6,300.00 Construction Assistance $7,205.00 TOTAL = $13,505.00 As such, we respectfully request an increase in our budget of $13,505 , from $209,887 to $223,392 for these tasks. I look forward to hearing from you to discuss this matter. Sincerely, FELSBURG HOLT & ULLEVIG XACW,�� Richard R. Follmer, PE, PTOE Senior Transportation Engineer kkn cc: Kyle Lambrecht, P.E.