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Home My WebLink AboutCORRESPONDENCE - AGREEMENT MISC - SKYHAWKS SPORTS ACADEMY (16)Administrative Services Purchasing Division City of Fort Collins December 29, 2005 Skyhawks Sports Academy Attn: Chris Stiles 12020 N. Mill Road Spokane, WA 99218-2861 RE: Renewal -Services Agreement for Youth Sports Programs Dear Mr. Stiles: The City of Fort Collins wishes to extend the term for the above captioned agreement per the existing terms and conditions, and enclosed revised Exhibit "A" -Scope of Services. The term will be extended for one (1) additional year, from March 15, 2006 through March 15, 2007. If the renewal is acceptable to your firm, please sign this letter in the space provided and return it to the City of Fort Collins, Purchasing Division, P. O. Box 580, Fort Collins, CO 85022, within the next fifteen days. If this extension is not agreeable with your firm, we ask that you send us a written notice stating that you do not wish to renew the contract and state the reason for non -renewal. If you have any questions regarding this matter, please contact David Carey, CPPB, Buyer, at (970) 416-2191. Sincerely, ,Jame B. O'Neill II, CPPO, FNIGP Director of Purchasing and Risk Management C3--- . / - 6 - v 6 Signature Date (Please indicate your desire to renew by signing this letter and returning it to the Purchasing Division within the next fifteen days.) Enclosure JBO:dmc 215 North Mason Street • 2nd Floor • P.O. Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 • FAX (970) 221-6707 EXHIBIT "A"' SCOPE OF SERVICES 2006 - Confirmation of Services General Information Organization: IFt Collins Parks and Recreation Address: 1413 South Bryan Avenue Address 2: City, ST, Zip: lFort Collins, CO 80521 Organization Phone: 970-221-6309 Ext Fax: 970-221-6849 URA: General Org. eMail: Registration Information Web Display: Online Registration: Org Process - Participants can register on the Skyhawks website. Payment can be taken by Org or Skyhawks Online Display: Skyhawks Process - Participants can register on the Skyhawks website. All payment will be taken by Skyhawks Online Print: Org Process - Participants can download a registration form from the Skyhawks website. All payment will be taken by the Org nx Online Display: Org Process - Participants VIEW ONLY information on the Skyhawks website. All payment will be taken by the Org Make checks payable to: lCity of Fort Collins: Recreation Division Bankcard Options on Media: El Yes No Bankcard Options: Q VISA Q MC AMEX Q DISC Registration Contact: * Please leave blank if you do not wish for this name to be published Hotline #1: 970-221-6640 Ext: Hotline #2: Mail Form & Fees to: Address: Address 2: City, ST, Zip: Does the Org Accept Fax Registrations: Yes Phone Registrations: Yes Walk-in Registrations: Yes Online Registrations: Yes Date Summer Registration Begins: Org Registration Software: 1970-416-2100 1 970-221-6640 Ext: Recreation Office, 214 N. Howes fcgov.com/recreator ADN 20. 2006 Thriva 0 Active 11 Rec Ware 1:1Safari Class 1:1Other Page 1 of 6 2006 - Confirmation of Services Guide Information If enough regional organizations are compiled into a brochure, there is a page dedicated to your programs. OK to place information in the brochure Please do NOT put our information in a brochure We use a bonded mailing house for our mailings. This means the list will be used one time for this specific piece of media and then the list is destroyed. Yes, we have a mailing list we will provide Approximate Count of List Names No, please ask again next year email to data@waftsmailing.com mail to Waft's Mailing; Attn: Tamie 9610 E. First St, Spokane Valley, WA 99206 We will provide a mailing list via: None Disk email Labels F1 Data Entry Contact Phone 970-221-6309 email Notes Marketing Information Skyhawks can provide resources for additional marketing opportunities. Please let us know what you are interested in pursuing. Email Blasts Phone Blasts Web Links Press Release By-line Articles Flyer Production Flyers are needed by: Org needs flyers for their organization El Yes11 No Count: 1000 Org needs flyers to distribute to schools ❑x Yes No Count: 11000 Flyer Options Include the Org's Logo on Promo Material ElYes ❑ No Please provide graphic logo in .tif or .jpeg format. A physical School Approval Stamp must Yes 0 No be printed on each flyer. School Disclaimer must be printed on flyer ❑Yes nx No Disclaimer Text: Who will deliver flyers to the schools? El ORG SSA School Permission will be obtained by 11 ORG SSA Flyer Bundling 11 20 ❑x 25 30 35 Other: Bundling Notes: Other Notes: Mail Flyers To Org: Contact: Address: Address 2: City/St/Zip: Page 2 of 6 2006 - Confirmation of Services Skyhawks Liability Statement 1, the undersigned parenttguardian of the individual named above, a minor, do hereby agree to allow the individual named herein to participate in the aforementioned activity and authorize the program directors and/or instructors as Agents for the undersigned to consent to Medical, Surgical and/or Dental Examination, in addition to any and all other Treatments that may be deemed necessary by medical personnel. It is understood that this activity imoNes an element of risk and a danger of accidents and knowing those risks 1 hereby assume those risks. in addition, I understand that by signing this agreement,) hereby release and discharge Skyhawks and/or FORT COLLINS PARKS AND RECREATION from any and all liability resulting in injury associated with participant's participation in this activity. I also acknowledge that I read and agree to the release and waiver provided by the hosting organization. which placed its release and waiver on the registration page listing and detailing the program(s) for which i am registering. in conjunction with Skyhawks, I also hereby release and discharge the frosting organization from any and all liability resulting in injury associated with participants participation in this activity, Moreover, i agree that pictures taken during program hours may be used for Mute promotional purposes. In the absence of a parent/guardian's signature below, payment of fees and participation in the program shall constitute acceptance of the conditions set forth in the release Skyhawks will not provide health and/or accident insurance for program participants As the undersigned Parent/Guardian I understand that no confirmations will be mailed and no refunds will be given. Ft Collins Parks and Recreation's Liability (Name On Statement Fort Collins Parks and Recreation) As parent or guardian of , a minor child(ren), I understand and am aware that my Name (please print) child(ren)'s participation in youth or teen sports and%or recreation activities involves inherent risks and hazards, including the risk of injury or death. Recognizing those risks and hazards, I hereby give my consent and approval to my child(ranys participation. On behalf of myself and my child(ren), I release the City of Fort Collins, its officers, agents, volunteers and employees and agree to told them harmless from any kebikty fox any claim arising out of any injuries and/or damage to me, my child(ren), my property, or loss of any other sort arising out of or related to participation in youth or teen sports and/or recreation activities, whether the result of the negligence of the City of Fort Collins or any other person. I agree to indemnify the City of Fort Collins, its officers, agents; volunteers and employees and to be responsible for all harm; injury or damage caused by my child(ran) to any persons, property or equipment in conjunction with youth or teen sports and/or recreation activities. I hereby give consent for emergency medical care prescribed by a medical professional. This care maybe given under whatever conditions are necessary to preserve the life, limb or well-being of my child(ren). I have read this waiver carefully before signing. 2006 - Confirmation of Services Skyhawks Helping Hand Fund Description Skyhawks offers a Helping Hand program for underprivileged children who would like to attend one of our summer programs, but because of financial circumstances are unable to participate. If people are seeking information regarding financial help, and your organization does not already have a scholarship program in place, they may call Skyhawks at f-800-804-3509 to receive an application. If approved, Skyhawks will mail an'award' that they must enclose with their registration. Scholarship participants will not be included as paid participants in your program totals. 100% of partial payments should be returned to Skyhawks. Our registration forms offer a space for people to donate to this fund. If monies are donated to this fund, please include this in your totals. If your organization offers financial help and you would like that information on promotional literature, please attach. The Skyhawks Helping Hand statement (in box below) will appear on all media publications unless this box is checked: ElDo not print the Helping Hand information on our media. Skyhawks Helping Hand Fund Statement Check here it you would like to make a Helping Hand Donation This donation allows children to attend a Skyhawks program in your community who otherwise would not be able to participate. Ft Collins Parks and Recreation Financial Assistance Statement Page 3 of 6 2006 - Confirmation of Services Session Schedule Please review all dates, times, prices, ages, and course numbers for accuracy. COURSE NUMBERS LISTED HERE WILL PRINT ON ALL OUR MEDIA. If you have different course numbers, please provide them here. For all completed and approved programs, Skyhawks will bill biweekly thoughout the summer. For special billing needs, please contact your Area Manager or contact Skyhawks at 800-804-3509 x245. Activity 2006 Dates Time Location Skyhawks: W1212006- 9:OOAM- City Park Field #6 Cheerieading 6l16/2006 12 OOPM Skyhawks: raiiMOO6- 9:OOAM- City Park Field tr6 Cheerieading 611612006 12:OOPM Skyhawks: 6/19/2006- 9:00AM- Fossil Creek Park Basketball 612312006 3:OOPM Skyhawks: W1912006- 9:OOAM- Fossil Creek Park Basketball 6123/2006 3:OOPM Skyhawks: Flag 6/26/2006- 9 OOAM- City Park Field #1 Football 6130i2006 3:OOPM Minihawk: (Baseball, 6126/2006- 9:OOAM- City Park Field 46 Basketball & Soccer) 6/30/2006 12:OOPM Skyhawks: Flag 6i26l2006- 9:OOAM- City Park Field #1 Football 613012006 3:OOPM Skyhawks Volleyball 7/1012006- 9 OOAM- City Park Field #6 7114/2006 12 OOPM Skyhawks: Volleyball 7/1012006- 9:OOAM- City Park Field #6 7/14/2006 12 OOPM Skyhawks: Boys MV2006- 9:00AM- City Park Field 41 Lacrosse T2112006 12 OOPM Skyhawks: Girls 711712006- 9:OOAM- City Park Field z2 Lacrosse 712112006 12:OOPM Price Ages Min/MaxCourse # Fee Breakdown (Comm) $97 5-7 15125 XXXXX $97 6-9 15l25 XXXXX $112 '11-12 10/20 xxxxx $112 9-10 10/20 XXXXX $112 10-1210148 XXXXX $97 4-7 15164 XXXXX $112 6-9 10/48 XXXXX $97 11-14 15/30 XXXXX $97 7-10 15130 XXXXX $97 11-14 15/31 XXXXX $97 11-14 15124 XXXXX 1) $94: 112 Day Session Fee (70%SSA130%Org) 2) $3: Administration Fee (1000/6 Org) 1) $94: 112 Day Session Fee (700ASSA130%Org) 2) $3: Administration Fee (100% Org) 1) $109: Full Day Session Fee (70%SSA/30%Org) 2) $3: Administration Fee (100% Org) 1) $109: Full Day Session Fee (70%SSA/30%Org) 2) $3: Administration Fee (100% Org) 1) $109: Full Day Session Fee (70%SSAi30%0Tg) 2) $3: Administration Fee (100% Org) 1) $94: 1/2 Day Session Fee (70%SSA/30%Org) 2) $3: Administration Fee (100% Org) 1) $109: Full Day Session Fee (70%SSA/30%Org) 2) $3: Administration Fee (10095 Org) 1) $94: 112 Day Session Fee (7(rSSA130%0rg) 2) $3 Administration Fee (1000/a Org) 1) $94: 1/2 Day Session Fee (70%SSA/30O Org) 2) $3: Administration Fee (100% Org) 1) $94: 112 Day Session Fee (700/OSSA130 OoTg) 2) $3: Administration Fee (100% Org) 1) $94: 112 Day Session Fee (70%SSA/30%Org) 2) $3 Administration Fee (100% Org) Page 4 of 6 Skyhawks: Boys 7/17/2006- 9:OOAM- City Park Field #1 $97 7-10 15/31 XXXXX Lacrosse 7/21/2006 12:OOPM Skyhawks: Girls 7/17/2006- 9:OOAM- City Park Field #2 $97 7-10 15/24 XXXXX Lacrosse 712112006 12:OOPM Skyhawks: Roller 7124/2006- 9:00AM- Fossil Creek Park inline $97 11-14 $112 XXXXX Hockey 7/28/2006 12:00PM Rink Skyhawks: Roller 7/24/2006- 9:OOAM- Fossil Creek Park Inline $97 7-10 8/12 XXXXX Hockey 7128/2006 12:OOPM Rink 1) $94: 1/2 Day Session Fee (70%SSA/30%Org) 2) $3: Administration Fee (100% Org) 1) $94: 1/2 Day Session Fee (70%SSA/30%Org) 2) $3: Administration Fee (100% Org) 1) $94: 112 Day Session Fee (70%SSA/30%Org) 2) $3: Administration Fee (100% Ong) 1) $94: 1/2 Day Session Fee (70%SSA/30%Org) 2) $1 Administration Fee (100% Org) Page 5 of 6 2006 - Confirmation of Services Location Information Make sure all locations have directions. These directions are given to participants and coaches so they cai find their way to the program. Name: City Park Field #6 Address: W Mulberry Street Address 2: City/St/Zip: Fort Collins, CO 80521 Directions Comer of W Mulberry Street and S Shields Street. Name: Fossil Creek Park Inline Rink Address: 5821 S. Lemay Avenue Address 2: City/St/Zip: Fort Collins, CO 80525 Directions From CO 38/68 go south on S. Lemay Avenue. The park will be on your right. Name: City Park Field #1 Address: W Mulberry Street Address 2: City/St/Zip: Fort Collins, CO 80521 Directions Comer of W Mulberry Street and S Shields Street. Name: Fossil Creek Park Address: 5821 S. Lemay Avenue Address 2: City/St/Zip: Fort Collins, CO 80525 Directions From CO 38168 go south on S. Lemay Avenue. The park will be on your right. Name: City Park F�eId #2 Address: W KWmffy Street Address 2: City/StlZip: Fort Collins, CO 80521 Directions Conner of W Mulberry Street and S Shied Stree4 Page 6 of,6