HomeMy WebLinkAboutRMH GROUP VAUGHT FRYE ARCHITECTS - CONTRACT - RFP - P343 STREETS FACILITIES ARCHITECTURAL ENGINEERING (6)PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT made and entered into the day and year set forth below, by and
between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation, hereinafter
referred to as the "City" and VAUGHT-FRYE ARCHITECTS, a corporation, referred to as
"Professional".
W ITNESSETH:
In consideration of the mutual covenants and obligations herein expressed, it is agreed by
and between the parties hereto as follows:
1. Scope of Services. The Professional agrees to provide services in accordance with
the scope of services attached hereto as Exhibit "A", consisting of two (2) pages, and incorporated
herein by this reference.
2. The Work Schedule. The services to be performed pursuant to this Agreement
shall be performed in accordance with the Work Schedule attached hereto as Exhibit "B",
consisting of one (1) page], and incorporated herein by this reference.
3. Time of Commencement and Completion of Services. The services to be performed
pursuant to this Agreement shall be initiated within five (5) days following execution of this
Agreement. Services shall be completed no later than December 31, 2002. Time is of the
essence. Any extensions of the time limit set forth above must be agreed upon in writing by the
parties hereto.
4. Early Termination by Citv. Notwithstanding the time periods contained herein, the
City may terminate this Agreement at any time without cause by providing written notice of
termination to the Professional. Such notice shall be delivered at least fifteen (15) days prior to the
PSA 10/97
1
EXHIBIT "C"
FEES
Our proposed fees for the Project Phases would be as follows:
Planning work, excluding Civil Engineering, is based on an hourly basis, according to the attached
billing rate schedule, from VF Ripley, and is an estimate of fees. That is the reason a range is shown
for the various phases of work. Also, these fees do not constitute a maximum, due to the uncertainty
of the overall planning process, but, instead, are reasonable amounts for the proposed scope ofwork,
as we understand it to be.
Also, the fees shown for the Traffic Study are an estimate, due to the unknown level of study that
will need to be done for this facility. The final scope of work, for this study, will be determined
through negotiations with the Owner.
All of these fees will be included as a reimbursable cost to the contract.
Planning Phase: (Reimbursable Costs)
Conceptual Design $2,500.00 - 3,500.00
PDP Submittal $6,500.00 - 8,000.00
Final Compliance $12500.00 - 2,000.00
Traffic Study $1,500.00- 5,500.00
Architectural Assistance $1,500.00 - 3,000.00
Estimated Reimbursable total $22,000.00
Civil Engineering fees, for the Planning Phase of the project, are based on a fixed fee for the PDP
Submittal, and are as follows:
Civil Engineering Survey $ 6,605.00
Civil Engineering PDP Drawings $20,000.00
Sub -total $26,605.00
Design work is based on fixed fees for the various phases shown below, and based on the Scope of
Work, as we understand it to be.
Design / Construction Documents Phase:
Architectural
$45,000.00
Landscape Architecture
$ 3,000.00
Structural
$11,250.00
Civil
$ 2,700.00
Mechanical
$12,000.00
Electrical
$13,000.00
Sub -total
$96,950.00
Construction Administration Phase:
Architectural
$17,000.00
Structural
$ 3,750.00
Civil
$ 3,440.00
Construction Staking
$ 4,130.00
Mechanical
$ 27500.00
Electrical
$ 2,900.00
Subtotal
$331720.00
Total Fixed Fee $1479275.00
The Construction Phase is estimated at 6 months. The number of site visits included in the proposal,
for each discipline, is as follows:
Architect 20
Structural 5
Civil 6
Mechanical 3
Electrical 3
Any site visits requested or required, beyond the number listed above, will be billed at the hourly
rates as shown on attached billing rate sheets.
Reimbursable Expenses
Compensation for reimbursable expenses are in addition to the fees outlined above. As shown
previously, the VF Ripley Planning work and the Traffic Study fees listed, are reimbursable
expenses. Other reimbursable expenses include: reproductions of bidding documents, mileage,
telephone, mylar plots, color plots, models, photographs, and special renderings. Reimbursables
are estimated at $30,000.00.
2
1_.
SCOPE of WORK:
EXHIBIT 'A'
General:
The City of Fort Collins intends to complete the construction of a new Traffic Operations Facility
on a piece of property, located adjacent to Linden Street, on the west, and East Vine Drive, on the
north. This piece of property is designated as Lot 5A. This proposal is based on the Schematic
Design Floor Plan and Site Layout, dated January 8, 2001, and contains the fees for Planning,
Architectural, Landscape Architecture, Structural, Civil, Mechanical, and Electrical Engineering
work necessary to complete the Contract Documents, assist the Owner with. the Bidding Process,
-and provide- complete -Construction Contract Administration services for Phase 1 of the proposed
Traffic Operations Facility. It also contains the fees necessary to complete the required Planning
Process and Documents for approval.
Specifies:
1) The construction cost, for the total 31,500 sf facility, is estimated at $6,000,000.00. This
includes all soft costs. Phase 1 construction costs are estimated at $2,500,000.00.
2) Complete the Design Services for Lot 5A, a piece of property consisting of approximately 3.25
acres, bounded on the north by the C&S Railroad, on the east by the CDOT property (Lot 4A), on
the south by an existing asphalt service drive, and on the west by Linden Street.
3) The following items will be included as part of the Planning Scope of Work:
a) Planning Services:
1) Meet with City staff, as required, for review of project concept.
2) Produce Site Concept Plan and attend neighborhood meeting, as necessary.
3) Prepare a P.D.P. submittal, landscape plan, and coordinate all activities and
requirements of the submittal with Owner, Design Team and Traffic Consultant.
4) Submit all P.D.P. documents, obtain staff comments, and coordinate all changes with
all Design Team members, and resubmit, as required.
5) Coordinate the Type 1 Development Review Process, and attend the Public Hearing.
6) Prepare a Final Site Plan based on P.D.P. review, and submit all Final Documents.
7) Obtain staff comments, coordinate any changes, and submit final mylars.
8) Prepare a Traffic Study.
4) The following items will be included as part of the Design Scope of Work:
a) The project will be constructed in 3 phases, over a period of time, and will include:
1) Phase i - The Administrative Area (approximately 9,400 sf)
2) Phase 2 - The Signal Maintenance Area (approximately 13,000 sf)
3) Phase 3 -The Signs and Pavement Marking Area (approximately 9,100 sf)
b) The total, conceptual space program consists of approximately 31,500 sf, andwe will provide
the necessary services to refine the program and accommodate the total facility design, even
though only phase 1 will be constructed now.
c) Complete site survey, including verification of existing utility locations.
d) Design of Site Grading, Drainage and Utility connections for the entire site. Pre -
construction staking is also included in this proposal.
e) Complete structural system, with the floor structure based on slab -on -grade construction, and
the roof structure based on the use of steel j oists and metal deck. Exterior wall systems to be
determined.
f) Mechanical and Electrical Design services required for the fully functional phase 1 portion
of the total facility, with systems and capacities designed to accommodate future phases 2
and 3.
4) The Owner will provide for the following:
a) Site demolition of any existing concrete footings, foundations, slabs and asphalt paving.
b) Rough overlot grading for Lot 5A.
c) Asphalt Paving and Striping.
ARCHITECTURAL DESIGN and PLANNING SERVICES
We will complete the following phases of work as part of this proposal:
1. Planning Phase:
We will provide the necessary planning services to gain approval of the proposed
Development, through a Type 1 Development Review Process, with Final Documents in
conformance with the City of Fort Collins Land Use Code.
2. Schematic Design Phase:
We will work with the Owner to determine the program space requirements and refine the
Project scope. We will develop documents to delineate the basic design of the total facility,
based on approved program requirements.
Construction Documents Phase:
We will prepare the working drawings and specifications for the construction of Phase 1 of
the project.
4. Bidding or Negotiation Phase:
We will assist the Owner evaluating bids and issuing clarifications.
5. Construction Phase:
We will assist the Owner and the Contractor in general administration of the
construction work. We will observe the work for compliance with the contract documents,
check shop drawings and sample materials, and review monthly pay requests for work
completed to date.
RESPONSIBILITY
The Owner, in consultation with the Architect, shall provide full information regarding the
requirements of the proj ect and give due consideration to a proper budget for the work. The Owner
must provide complete legal, utility, and physical information (soils) about the site, and, during
various phases of the project development, act expeditiously upon matters needing their attention.
In interpreting the Owner's needs, the Architect will provide architectural services, technical
guidance, advice and counsel. Given in written, verbal or graphic form, the services will be
rendered so that the building, equipment, and surroundings are soundly constructed and well
conceived.
SCHEDULE
Since this project will require the approval of the City of Fort Collins Planning staff, an
appropriate schedule will be worked out to provide for a timely completion of the project, based on
the knowledge that the Planning process requires an extended time period for completion. We are
aware that the Owner wishes to try and have the facility designed and constructed by April of 2002.
2
Jo v\ S-� Q Pk^e..
VAUGHT•FRYE ARC HITECTS
Proposal
Page 1
July 20, 2001
City of Fort Collins Operations Services
117 North Mason
Fort Collins, Co. 80524
Attn: Ron Kechter
Re: Proposal for Professional Design Services
Traffic Operations Facility at the Streets Department
Fort Collins, CO
Dear Ron:
We appreciate the opportunity to present this proposal to provide Architectural Design Services for
the proposed Traffic Operations Facility, located on Lot 5A, at the City of Fort Collins. This
proposal contains the services for Planning, Design, Bidding and Construction Administration
phases required for the new facility.
We include herein the scope, services and proposed fees.
EXHIBIT W
SCOPE of WORK:
General:
The City of Fort Collins intends to complete the construction of anew Traffic Operations Facility
on a piece of property, located adjacent to Linden Street, on the west, and East Vine Drive, on the
north. This piece of property is designated as Lot 5A. This proposal is based on the Schematic
Design Floor Plan and Site Layout, dated January 8, 2001, and contains the fees for Planning,
Architectural, Landscape Architecture, Structural, Civil, Mechanical, and Electrical Engineering
work necessary to complete the Contract Documents, assist the Owner with the Bidding Process,
and provide complete Construction Contract Administration services for Phase 1 of the proposed
Traffic Operations Facility. It also contains the fees necessary to complete the required Planning
Process and Documents for approval.
ADCNITfCrUNE•INTEDIDG DESIGN
401 West Mountain Avenue • Suite zoo • Fort Collins, CO 805zi
fax 97o/2z4,.1662 - phone g 7 o/zz4. ngi - www.vaughtfrye.com
Proposal
Page 2
Specifics:
1) The construction cost, for the total 31,500 sf facility, is estimated at $6,000,000.00. This
includes all soft costs. Phase 1 construction costs are estimated at $2,500,000.00.
2) Complete the Design Services for Lot 5A, a piece of property consisting of approximately 3.25
acres, bounded on the north by the C&S Railroad, on the east by the CDOT property (Lot 4A), on
the south by an existing asphalt service drive, and on the west by Linden Street.
3) The following items will be included as part of the Planning Scope of Work:
a) Planning Services:
1) Meet with City staff, as required, for review of project concept.
2) Produce Site Concept Plan and attend neighborhood meeting, as necessary.
3) Prepare a P.D.P. submittal, landscape plan, and coordinate all activities and
requirements of the submittal with Owner, Design Team and Traffic Consultant.
4) Submit all P.D.P. documents, obtain staff comments, and coordinate all changes with
all Design Team members, and resubmit, as required.
5) Coordinate the Type 1 Development Review Process, and attend the Public Hearing.
6) Prepare a Final Site Plan based on P.D.P. review, and submit all Final Documents.
7) Obtain staff comments, coordinate any changes, and submit final mylars.
8) Prepare a Traffic Study.
4) The following items will be included as part of the Design Scope of Work:
a) The project will be constructed in 3 phases, over a period of time, and will include:
1) Phase 1 - The Administrative Area (approximately 9,400 sf)
2) Phase 2 - The Signal Maintenance Area (approximately 13,000 sf)
3) Phase 3 - The Signs and Pavement Marking Area (approximately 9,100 sf)
b) The total, conceptual space program consists of approximately 31,500 sf, andwe will provide
the necessary services to refine the program and accommodate the total facility design, even
though only phase 1 will be constructed now.
c) Complete site survey, including verification of existing utility locations.
d) Design of Site Grading, Drainage and Utility connections for the entire site. Pre -
construction staking is also included in this proposal.
e) Complete structural system, with the floor structure based on slab -on -grade construction, and
the roof structure based on the use of steel joists and metal deck. Exterior wall systems to be
determined.
f) Mechanical and Electrical Design services required for the fully functional phase 1 portion
of the total facility, with systems and capacities designed to accommodate future phases 2
and 3.
4) The Owner will provide for the following:
a) Site demolition of any existing concrete footings, foundations, slabs and asphalt paving.
b) Rough overlot grading for Lot 5A.
c) Asphalt Paving and Striping.
Proposal
Page 3
ARCHITECTURAL DESIGN and PLANNING SERVICES
We will complete the following phases of work as part of this proposal:
1. Planning Phase:
We will provide the necessary planning services to gain approval of the proposed
Development, through a Type 1 Development Review Process, with Final Documents in
conformance with the City of Fort Collins Land Use Code.
2. Schematic Design Phase:
We will work with the Owner to determine the program space requirements and refine the
Project scope. We will develop documents to delineate the basic design of the total facility,
based on approved program requirements.
Construction Documents Phase:
We will prepare the working drawings and specifications for the construction of Phase 1 of
the project.
4. Bidding or Negotiation Phase:
We will assist the Owner evaluating bids and issuing clarifications.
5. Construction Phase:
We will assist the Owner and the Contractor in general administration of the
construction work. We will observe the work for compliance with the contract documents,
check shop drawings and sample materials, and review monthly pay requests for work
completed to date.
FEES
Our proposed fees for the Project Phases would be as follows:
Planning work, excluding Civil Engineering, is based on an hourly basis, according to the attached
billing rate schedule, from VF Ripley, and is an estimate of fees. That is the reason a range is shown
for the various phases of work. Also, these fees do not constitute a maximum, due to the uncertainty
of the overall planning process, but, instead, are reasonable amounts for the proposed scope ofwork,
as we understand it to be.
Also, the fees shown for the Traffic Study are an estimate, due to the unknown level of study that
will need to be done for this facility. The final scope of work, for this study, will be determined
through negotiations with the Owner.
All of these fees will be included as a reimbursable cost to the contract.
Proposal
Page 4
Planning Phase: (Reimbursable Costs)
Conceptual Design
$2,500.00 - 37500.00
PDP Submittal
$6,500.00 - 8,000.00
Final Compliance
$1,500.00 - 2,000.00
Traffic Study
$1,500.00- 5,500.00
Architectural Assistance
$1,500.00 - 3,000.00
Estimated Reimbursable total $221000.00
Civil Engineering fees, for the Planning Phase of the project, are based on a fixed fee for the PDP
Submittal, and are as follows:
Civil Engineering Survey $ 6,605.00
Civil Engineering PDP Drawings $20,000.00
Sub -total
$26,605.00
Design work is based on fixed fees for the various phases shown below, and based on the Scope of
Work, as we understand it to be.
Design / Construction Documents Phase:
Architectural
$45,000.00
Landscape Architecture
$ 3,000.00
Structural
$11,250.00
Civil
$ 2,700.00
Mechanical
$12,000.00
Electrical
$13,000.00
Sub -total
$869950.00
Construction Administration Phase:
Architectural
$17,000.00
Structural
$ 3,750.00
Civil
$ 35440.00
Construction Staking
$ 4,130.00
Mechanical
$ 2,500.00
Electrical
$ 2,900.00
Subtotal
$33,720.00
Total Fixed Fee $147,275.00
Proposal
Page 5
The Construction Phase is estimated at 6 months. The number of site visits included in the proposal,
for each discipline, is as follows:
Architect 20
Structural 5
Civil 6
Mechanical 3
Electrical 3
Any site visits requested or required, beyond the number listed above, will be billed at the hourly
rates as shown on attached billing rate sheets.
Reimbursable Expenses
Compensation for reimbursable expenses are in addition to the fees outlined above. As shown
previously, the VF Ripley Planning work and the Traffic Study fees listed, are reimbursable
expenses. Other reimbursable expenses include: reproductions of bidding documents, mileage,
telephone, mylar plots, color plots, models, photographs, and special renderings. Reimbursables
are estimated at $30,000.00.
PAYMENTS TO THE ARCHITECT
Payments on account to the Architect for basic design services would be in proportion to services
performed.
Planning Phase On an hourly basis
Schematic Design Phase
15%
Design Development
20%
Construction Documents Phase
40%
Bidding Phase
5%
Construction Phase
20%
100%
Payments for additional services of the Architect and for reimbursable expenses are made monthly
upon the presentation of a detailed invoice.
Billing will be done on a monthly basis for the work performed during the billing period.
Reimbursable expenses will be billed, in addition to the above fees, at cost. The client is
responsible for providing a check for any city fees.
Proposal
Page 6
RESPONSIBILITY
The Owner, in consultation with the Architect, shall provide full information regarding the
requirements of the project and give due consideration to a proper budget for the work. The Owner
must provide complete legal, utility, and physical information (soils) about the site, and, during
various phases of the project development, act expeditiously upon matters needing their attention.
In interpreting the Owner's needs, the Architect will provide architectural services, technical
guidance, advice and counsel. Given in written, verbal or graphic form, the services will be
rendered so that the building, equipment, and surroundings are soundly constructed and well
conceived.
Since this project will require the approval of the City of Fort Collins Planning staff, an
appropriate schedule will be worked outto provide for a timely completion of the project, based on
the knowledge that the Planning process requires an extended time period for completion. We are
aware that the Owner wishes to try and have the facility designed and constructed by April of 2002.
We are excited about the possibility of working with you on this project and hope that our
experience, enthusiasm and ability to deliver on time will make your review of this proposal
a favorable one. If this proposal is acceptable, please forward a contract for our signature.
Sincerely,
.J* [�n4wc--
John Renhowe
VAUGHT*FRYE ARCHITECTS
termination date contained in said notice unless otherwise agreed in writing by the parties.
All notices provided under this Agreement shall be effective when mailed, postage prepaid and sent
to the following addresses:
Professional:
John Renhowe
Vaught Frye Architects
401 West Mountain Ave.
Suite 200
Fort Collins, CO 80521
City:
Ron Kechter
City of Fort Collins
Operations Services
P O Box 580
Fort Collins, CO 80522
With Copy To:
John Stephen, CPPB, Senior Buyer
City of Fort Collins
Purchasing Division
P. O. Box 580
Fort Collins, CO 80522
In the event of any such early termination by the City, the Professional shall be paid for services
rendered prior to the date of termination, subject only to the satisfactory performance of the
Professional's obligations under this Agreement. Such payment shall be the Professional's sole
right and remedy for such termination.
5. Design. Project. Indemnity and Insurance Responsibility. The Professional shall be
responsible for the professional quality, technical accuracy, timely completion and the coordination
of all services rendered by the Professional, including but not limited to designs, plans, reports,
specifications, and drawings and shall, without additional compensation, promptly remedy and
correct any errors, omissions, or other deficiencies. The Professional shall indemnify, save and
hold harmless the City, its officers and employees in accordance with Colorado law, from all
damages whatsoever claimed by third parties against the City; and for the City's costs and
reasonable attorneys fees, arising directly or indirectly out of the Professional's negligent
performance of any of the services furnished under this Agreement. The Professional shall
maintain commercial general liability insurance in the amount of $500,000 combined single limits,
and errors and omissions insurance in the amount of $500,000.
PSA 10/97
2
ATZ STANDARD BILLING RATES
LABOR:
Principal
$ 110.00/Hour
Associate
$
85.00/Hour
Project Architect III
$
80.00/Hour
Project Architect II
$
75.00/Hour
Project Architect 1
$
65.00/Hour
Interior Designer 111
$
65.00/1-{our
Technician III
$
60.00/Hour
Technician It
$
55.00/Hour
Technician 1
$
45.00/Hour
Intern
$
40.00/Hour
Secretarial
$
30.00/Hour
REIMBURSABLES:
Auto/Mileage
$ .30/Mile
Photocopies (8 2" x 11 ") B& W
$ .10/Copy
Mylar Plots (24 x 36)
$ 10.00
Color Plots (24 x 36)
$ 10.00
Bond Plots (24 x 36)
$ 5.00
Rendering Plot (24x36)
$ 50.00
Other direct project expenses will be billed at cost plus fifteen percent.
Effective June 1, 2001
A§6X ucrusf * INTEVOR 9E11$Y
4.oe Vest Mountain Avenue • Suite 200 • Fort Collins, CO 8o52i
fax 970/22¢.11"2 - Phone 970/31;4.1191 -www..vaughtfrpe.cotn
STANDARD BILLING RATES
LABOR: Principal/Arch./Planner
Principal/Landscape Arch./Planner
Project Manager III
Project Manager II
Project Manager I
Landscape Architect III/ Technician III
Landscape Architect III Technician II
Landscape Architect I/Technician I
Intern I
Secretarial
REIMBURSABLE& Blueprints (24 x 36)
Auto/Mileage
Photocopies B&W (8 1/2" x 11"}
Photocopies Color (8 1/2" x 11")
$ 110.00/Hour
$ 110.00/Hour
$ 75.00/Hour
$ 70.00/Hour
$ 65.00/Hour
$ 60.00/Hour
$ 55.00/Hour
$ 45.00/Hour
$ 40.00/Hour
$ 30.00/1-lour
$ 1.20
$ .30/Mile
$ .10/Copy
$ .99/Copy
Mylar Plots (24 x 36)
$ 10.00
Color Plots (24 x 36)
$ 10.00
Paper Plots (24 x 36)
$ 5.00
Rendering Plot (24x36)
$ 50.00
Other direct project expenses are billed at our cost plus fifteen percent.
Effective May 1, 2001
VF RIPLEY
ASSOCIATES INC.
Landscape Architecture
Urban Design
Planning
401 West Mountain Avenue
Suite 201
Fort Collins. CO 80521 2604
PHONE (970) 224-5829
FAX (970) 224-1602
Traffic En�ineer 9o.00lftr
(Daft t elic )
FORT COLLINS MASTER HOURLY BILLING RATE SCHEDULE 2001
STRUCTURAL DEPARTMENT
Position
Rate
Principal
$120
Senior Associate
$92
Senior Project Manager
$80
Project Engineer
$68
Design Engineer 11
$60
Design Engineer I
$56
CAD Manager
$60
Senior CAD Drafter
$56
CAD Drafter
$52
Administrative Support
$48
07/19/01 14:34 FAX 970 482 6368 THE SEAR -BROWN GROUP 10011
HOURLY RATES
EFFECTIVE JANUARY 1, 2001
Engineering/Architectural Manager
Senior Engineer I, Architect I, Landscape Architect I
Senior Engineer II, Architect 11, Landscape Architect II
Engineer I, Architect I, Landscape Architect I
Engineer II, Architect II, Landscape Architect II
Senior Designer I
Senior Designer II
Designer I
Designer II
Cadd Drafter -
Construction Administrator I
Construction Administrator A
Senior Environmental Scientist I
Assistant Environmental Scientist
Survey Manager
Senior Surveyor I
Surveyor I
Surveyor III (crew chief)
Survey Technician I (instrument operator)
Secretary I
$115.00
$95.00
$82.00
$72.00
$62.00
$70.00
$65.00
$60.00
$55.00
$48.00
$75.00
$65.00
$120.00
$60.00
$95.00
$80.00
$75.00
$60.00
$40.00
$45.00
SEAR.BROWN
JUL-19-2001 14:51
970 482 6368
96%
20Id :L6 TL98 ESE 0L6 99:80 T00i—6T—inr
EXCLUSIONS:
1. Utilities beyond 5' from the exterior of the building.
2. Extension or rerouting of existing utility services around the site.
3. Functioning as the Quality Assurance Agent, Special Inspcction Agency or Special Inspector.
4. Commissioning of the mechanical systems.
5. Training ofthe Owners Facility staff in the operation of the mechanical systems.
6. Construction observations.
7. Preparation of "As Built" drawings.
S. Complete Fire protection system design.
9. Energy Code calculations other than the Mechanical portion included above.
10. Any task not specifically included.
FEE BASIS:
Our fated fees for performing this work will be:
■ HVAC and Plumbing Construction Documents:
■ Construction Administration:
TOTAL:
ADDITIONAL SERVICES:
S12,000
S 2,500
$14,500
Additional work will be performed on an hourly basis at the following rates. This work will not be
undertaken until we have your written authorization to proceed. These rates will be in effect through
December 31, 2001. For work after that time, increase these rates by 10%.
• Principal $95.00 per hour
• Project Manager $85.00 per hour
• Engineer $65.00 per hour
■ Designer $55.00 per hour
• Drafter $45.00 per hour Mechanical
REIMBURSABLE EXPENSES:
In addition to our eugincermg fees, we will invoice for the following reimbursable expenses incurred
above and beyond our scope of work:
I. Company automobile mileage at 32.5 cents per mile.
2. Blueline printing at direct cost.
3. Photocopying at direct cost.
4. Overnight shipping at direct cost.
5. As Built/Record Drawings.
2
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All work performed after preparation of final contract documents are completed, any change in project
scope impacting electrical_ design, review of documents before bidding of later construction phases and
other work defined as additional services will be billable in addition to the fixed fee amounts listed above
and charged at standard hourly rates as follows:
Project Manager
Senior Designer
CAD Technician
Secretarial
$68.00 per hour
$45.00 per hour
$38.00 per hour
$28.00 per hour
Reimbursable expenses for the project include printing and plotting costs plus any travel outside of the
City of Fort Collins on project business.
Thank you for the opportunity to prepare this proposal for Electrical Engineering Services. We are
looking forward to this opportunity to continue our professional relationship with Vaught -Frye and the City
of Fort Collins. If you have any questions, please do not hesitate to contact me at any time.
Very truly yours,
ELECTRICAL
SYSTEMS CONSULTANTS, INC.
ohn M. Benson, P.E.
Project Manager
JBe/san
6. Compensation. In consideration of the services to be performed pursuant to this
Agreement, the City agrees to pay Professional a fixed fee in the amount of One Hundred Forty-
seven Thousand Two Hundred Seventy-five Dollars ($147, 275.00) plus reimbursable direct costs,
as set forth in Exhibit "C", consisting of two (2) pages, and incorporated herein by this reference.
All such fees and costs shall not exceed One Hundred Seventy-seven Thousand Two Hundred
Seventy-five Dollars ($177,275.00). Monthly partial payments based upon the Professional's
billings and itemized statements are permissible. The amounts of all such partial payments shall
be based upon the Professional's City -verified progress in completing the services to be performed
pursuant hereto and upon the City's approval of the Professional's actual reimbursable expenses.
Final payment shall be made following acceptance of the work by the City. Upon final payment,
all designs, plans, reports, specifications, drawings, and other services rendered by the
Professional shall become the sole property of the City.
7. City Representative. The City will designate, prior to commencement of work, its
project representative who shall make, within the scope of his or her authority, all necessary and
proper decisions with reference to the project. All requests for contract interpretations, change
orders, and other clarification or instruction shall be directed to the City Representative.
8. Project Drawings. Upon conclusion of the project and before final payment, the
Professional shall provide the City with reproducible drawings of the project containing accurate
information on the project as constructed. Drawings shall be of archival quality, prepared on stable
mylar base material using a non -fading process to prove for long storage and high quality
reproduction.
PSA 10/97
3
9. Monthly Report. Commencing thirty (30) days after the date of execution of this
Agreement and every thirty (30) days thereafter, Professional is required to provide the City
Representative with a written report of the status of the work with respect to the Scope of Services,
Work Schedule, and other material information. Failure to provide any required monthly report
may, at the option of the City, suspend the processing of any partial payment request.
10. Independent Contractor. The services to be performed by Professional are those
of an independent contractor and not of an employee of the City of Fort Collins. The City shall not
be responsible for withholding any portion of Professional's compensation hereunder for the
payment of FICA, Workers' Compensation, other taxes or benefits or for any other purpose.
11. Personal Services. It is understood that the City enters into this Agreement based
on the special abilities of the Professional and that this Agreement shall be considered as an
agreement for personal services. Accordingly, the Professional shall neither assign any
responsibilities nor delegate any duties arising under this Agreement without the prior written
consent of the City.
12. Acceptance Not Waiver. The City's approval of drawings, designs, plans,
specifications, reports, and incidental work or materials furnished hereunder shall not in any way
relieve the Professional of responsibility for the quality or technical accuracy of the work. The City's
approval or acceptance of, or payment for, any of the services shall not be construed to operate
as a waiver of any rights or benefits provided to the City under this Agreement.
13. Default. Each and every term and condition hereof shall be deemed to be a material
element of this Agreement. In the event either party should fail or refuse to perform according to
the terms of this agreement, such party may be declared in default.
PSA 10/97
4
14. Remedies. In the event a party has been declared in default, such defaulting party
shall be allowed a period often (10) days within which to cure said default. In the event the default
remains uncorrected, the party declaring default may elect to (a) terminate the Agreement and seek
damages; (b) treat the Agreement as continuing and require specific performance; or (c) avail
himself of any other remedy at law or equity. If the non -defaulting party commences legal or
equitable actions against the defaulting party, the defaulting party shall be liable to the
non -defaulting party for the non -defaulting party's reasonable attorney fees and costs incurred
because of the default.
15. Binding Effect. This writing, together with the exhibits hereto, constitutes the entire
agreement between the parties and shall be binding upon said parties, their officers, employees,
agents and assigns and shall inure to the benefit of the respective survivors, heirs, personal
representatives, successors and assigns of said parties.
16. Law/Severability. The laws of the State of Colorado shall govern the construction,
interpretation, execution and enforcement of this Agreement. In the event any provision of this
Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such
holding shall not invalidate or render unenforceable any other provision of this Agreement.
PSA 10/97
5
THE CITY OF FORT COLLINS, COLORADO
M
John F. Fischbach
City Manager
By:
James B. O'Neill II, CPPO
Director of Purchasing & Risk Management
DATE:
ATTEST:
City Clerk
APPROVED AS TO FORM:
Assistant City Attorney
VAUGHT-FRYE ARCHITECTS
By:
Title:
CORPORATE PRESIDENT OR VICE PRESIDENT
Date:
ATTEST:
(Corporate Seal)
Corporate Secretary
PSA 10197
6
WM! 1:
SCOPE of WORK:
General:
The City of Fort Collins intends to complete the construction of a new Traffic Operations Facility
on a piece of property, located adjacent to Linden Street, on the west, and East Vine Drive, on the
north. This piece of property is designated as Lot 5A. This proposal is based on the Schematic
Design Floor Plan and Site Layout, dated January 8, 2001, and contains the fees for Planning,
Architectural, Landscape Architecture, Structural, Civil, Mechanical, and Electrical Engineering
work necessary to complete the Contract Documents, assist the Owner with the Bidding Process,
and provide -complete -Construction Contract Administration services for Phase 1 ofthe proposed
Traffic Operations Facility. It also contains the fees necessary to complete the required Planning
Process and Documents for approval.
Specifics:
1) The construction cost, for the total 31,500 sf facility, is estimated at $6,000,000.00. This
includes all soft costs. Phase 1 construction costs are estimated at $2,500,000.00.
2) Complete the Design Services for Lot 5A, a piece of property consisting of approximately 3.25
acres, bounded on the north by the C&S Railroad, on the east by the CDOT property (Lot 4A), on
the south by an existing asphalt service drive, and on the west by Linden Street.
3) The following items will be included as part of the Planning Scope of Work:
a) Planning Services:
1) Meet with City staff, as required, for review of project concept.
2) Produce Site Concept Plan and attend neighborhood meeting, as necessary.
3) Prepare a P.D.P. submittal, landscape plan, and coordinate all activities and
requirements of the submittal with Owner, Design Team and Traffic Consultant.
4) Submit all P.D.P. documents, obtain staff comments, and coordinate all changes with
all Design Team members, and resubmit, as required,
5) Coordinate the Type 1 Development Review Process, and attend the Public Hearing,
6) Prepare a Final Site Plan based on P.D.P. review, and submit all Final Documents.
7) Obtain staff comments, coordinate any changes, and submit final mylars.
8) Prepare a Traffic Study.
4) The following items will be included as part of the Design Scope of Work:
a) The project will be constructed in 3 phases, over a period of time, and will include:
1) Phase 1 - The Administrative Area (approximately 9,400 sf)
2) Phase 2 - The Signal Maintenance Area (approximately 13,000 sf)
3) Phase 3 -The Signs and Pavement Marking Area (approximately 9,100 sf)
b) The total, conceptual space program consists of approximately 31,500 sf, andwewillprovide
the necessary services to refine the program and accommodate the total facility design, even
though only phase 1 will be constructed now.
c) Complete site survey, including verification of existing utility locations.
d) Design of Site Grading, Drainage and Utility connections for the entire site. Pre -
construction staking is also included in this proposal.
e) Complete structural system, with the floor structure based on slab -on -grade construction, and
the roof structure based on the use of steel joists and metal deck. Exterior wall systems to be
determined.
f) Mechanical and Electrical Design services required for the fully functional phase i portion
of the total facility, with systems and capacities designed to accommodate future phases 2
and 3.
4) The Owner will provide foi .ie following:
a) Site demolition of any existing concrete footings, foundations, slabs and asphalt paving.
b) Rough overlot grading for Lot 5A.
c) Asphalt Paving and Striping.
ARCHITECTURAL DESIGN and PLANNING SERVICES
We will complete the following phases of work as part of this proposal:
1. Planning Phase:
We will provide the necessary planning services to gain approval of the proposed
Development, through a Type 1 Development Review Process, with Final Documents in
conformance with the City of Fort Collins Land Use Code.
2. Schematic Design Phase:
We will work with the Owner to determine the program space requirements and refine the
Project scope. We will develop documents to delineate the basic design of the total facility,
based on approved program requirements.
3. Construction Documents Phase:
We will prepare the working drawings and specifications for the construction of Phase 1 of
the project.
4. Bidding or Negotiation Phase:
We will assist the Owner evaluating bids and issuing clarifications.
Construction Phase:
We will assist the Owner and the Contractor in general administration of the
construction work. We will observe the work for compliance with the contract documents,
check shop drawings and sample materials, and review monthly pay requests for work
completed to date.
RESPONSIBILITY
The Owner, in consultation with the Architect, shall provide full information regarding the
requirements of the project and give due consideration to a proper budget for the work. The Owner
must provide complete legal, utility, and physical information (soils) about the site, and, during
various phases of the project development, act expeditiously upon matters needing their attention.
In interpreting the Owner's needs, the Architect will provide architectural services, technical
guidance, advice and counsel. Given in written, verbal or graphic form, the services will be
rendered so that the building, equipment, and surroundings are soundly constructed and well
conceived.
SCHEDULE
Since this project will require the approval of the City of Fort Collins Planning staff, an
appropriate schedule will be worked outto provide for a timely completion of the project, based on
the knowledge that the Planning process requires an extended time period for completion. We are
aware that the Owner wishes to try and have the facility designed and constructed by April of 2002.
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