HomeMy WebLinkAbout307110 HDR ENGINEERING - CONTRACT - RFP - P996PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT made and entered into the day and year set forth below, by
and between THE CITY OF FORT COLLINS, COLORADO, a Municipal Corporation,
hereinafter referred to as the "City" and HDR Engineering Inc., hereinafter referred to as
"Professional".
W ITNESSETH:
In consideration of the mutual covenants and obligations herein expressed, it is
agreed by and between the parties hereto as follows:
1. Scope of Services. The Professional agrees to provide services in
accordance with the scope of services attached hereto as Exhibit "A", consisting of ten
(10) pages, and incorporated herein by this reference.
2. The Work Schedule. The services to be performed pursuant to this
Agreement shall be performed in accordance with the Work Schedule attached hereto
as Exhibit "B", consisting of one (1) page, and incorporated herein by this reference.
3. Early Termination by City. Notwithstanding the time periods contained
herein, the City may terminate this Agreement at any time without cause by providing
written notice of termination to the Professional. Such notice shall be delivered at least
fifteen (15) days prior to the termination date contained in said notice unless otherwise
agreed in writing by the parties.
All notices provided under this Agreement shall be effective when mailed, postage
prepaid and sent to the following addresses:
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Deliverables;
➢ Public Comment Report (including a summary of actual comments received
as well as common ideas/key themes)
2.2 — Public Presentation of Conceptual Alternatives
The purpose of these meetings will be to present the conceptual alternatives and
gather public input. The approach to dissemination of this information and
gathering public input will be the same as in Task 2.1, where HDR will conduct the
Town Hall meeting with individual property and business owners, followed by one
day of reserved time for additional one-on-one meetings with those property and
business owners that request it. If additional meeting days/times are needed, they
will be conducted by Core Project Team (City & DDA) representatives.
After the Primary Stakeholders meetings have occurred, a public open house for the
general public and other secondary stakeholders will take place. The open house
will occur within two weeks of the conclusion of the Primary Stakeholder meetings.
It is likely that the identified boards and commissions, the DDA and DBA and City
Council could request that the Core Project Team present project progress at one of
their meetings. HDR anticipates that up to two (2) such meetings could occur
following the initial public meetings. If additional meetings are necessary, they will
be attended by Core Project Team (City & DDA) representatives.
HDR will provide presentation materials for these meetings, including the
Conceptual Alternatives, Right -of -Way Maps, and Opinions of Probable Construction
Costs (described in Task 3.4). HDR will also provide comment cards to record
public comments.
It is anticipated that the City and the DDA will be responsible for advertising the
one-on-one meetings and public open house, as well as reserving space for each
meeting. HDR will assist in the development of the information that would be
included in the advertising. HDR will also assist the City to incorporate this
information on the City's website.
Following the public open house, HDR will arrange a Core Project Team meeting to
evaluate the information received.
Deliverables:
➢ Public Comment Report (including a summary of actual comments received
as well as common ideas/key themes)
2.3 — Public Presentation of Preliminary Design Plans
The purpose of these meetings will be to present the preferred alternative using a
similar approach to the previous two public involvement efforts. HDR and the Core
Project Team will conduct the Town Hall meeting with individual property and
business owners, followed by one day of additional one-on-one meetings with those
property and business owners that request it.
After the Primary Stakeholders meetings have occurred, a public open house for the
general public and other secondary stakeholders will take place. The open house
will occur within two weeks of the conclusion of the Primary Stakeholder meetings.
It is likely that the identified boards and commissions, the DDA and DBA and City
Page 4
Council could request that the Core Project Team present project progress at one of
their meetings. HDR anticipates that up to two (2) such meetings could occur
following the initial public meetings. If additional meetings are necessary, they will
be attended by Core Project Team (City & DDA) representatives.
HDR will provide presentation materials for these meetings, including the Preferred
Alternative, Preliminary -Level Cost Estimate, and preliminary -level prioritization of
the proposed improvements (described in Task 4.2). HDR will also provide
comment cards to record public comments.
It is anticipated that the City and the DDA will be responsible for advertising the
one-on-one meetings and public open house, as well as reserving space for each
meeting. HDR will assist in the development of the information that would be
included in the advertising. HDR will also assist the City to incorporate this
information on the City's website.
Following the public open house, HDR will arrange a Core Project Team meeting to
evaluate the information received.
Deliverables:
➢ Public Comment Report (including a summary of actual comments received
as well as common ideas/key themes)
Meetings: In summary, this scope identifies the following public meetings:
➢ Three (3) Town Hall meetings with Primary Stakeholders
➢ Three (3) "by appointment" meetings with Primary Stakeholders
➢ Three (3) open house meetings for the general public
➢ Ten (10) meetings with various Secondary Stakeholders. If additional
meetings are necessary, they will be attended by Core Project Team (City &
DDA) representatives.
Task 3.0: Conceptual Design
The purpose of this task will be to select a preferred design alternative from a list of
identified conceptual alternatives.
3.1 — Project Base Mapping and Data Collection
Based on information provided in the Request for Proposal, it is anticipated that the
City will be responsible for providing project base mapping information and
collecting most of the data that will be necessary to perform the conceptual
alternatives analyses. This information includes:
➢ Survey data (full topography, roadway limits, existing right-of-way
boundaries)
➢ Aerial mapping (note: aerial mapping is from May 2002)
➢ Existing and future -year daily traffic volumes and existing intersection
turning movement counts
➢ Recent crash data
➢ Existing water, waste water, and storm water infrastructure
➢ Future water, waste water, and stormwater pipe sizes and layout
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➢ Historic and cultural property survey information
➢ Ecological and environmental assessment data
➢ Storm drainage modeling output
➢ Condition of Lincoln Avenue bridge over the Cache la Poudre River
HDR will augment the project base mapping and collected data with:
➢ Photo analysis of the project area
➢ Summary of pertinent information gathered from the list of reference plans
as identified in the RFP (i.e. the Downtown River Corridor Implementation
Program, City Plan, Downtown Plan, Downtown Strategic Plan, Land Use
Code RDR District, Poudre River Land Use Framework Plan, Phase I
Environmental Site Assessment Fort Collins Brownfields Program Downtown
River Corridor, Cache La Poudre River Natural Areas Management Plan,
Action Plan for Sustainability Master Street Plan, SH14 Access Plan, and
Larimer County Urban Area Street Standards)
➢ Base mapping of third -party utilities (Qwest, Xcel, etc.) as available
HDR will work with the City's staff to ensure that all survey data needs are met.
Once the survey data, aerial mapping, existing utilities and storm water data, and
historic property survey information has been obtained from the City and HDR has
performed the photo analysis, HDR will assemble an Inventory Map that depicts this
data and present it to the Core Project Team for review and comment. The intent
of this effort will be to resolve any issues concerning existing infrastructure and
rights -of -way information presented in this map. One of the regularly scheduled
project progress meetings will be used to discuss any comments.
Deliverables:
➢ Inventory Map
➢ Photo Analysis
3.2 — Site Analysis
With the base mapping in place and with input from the Core Project Team, HDR
will evaluate and identify opportunities and constraints that may impact design
solutions. These items will be graphically depicted over the aerial mapping to aid in
communicating to the public and soliciting their comment.
Deliverables:
➢ Opportunities and Constraints Map
➢ Natural Habitats and Features Impact Letter
3.3 — Transportation and Parking Study
HDR will perform a transportation study to assess the safety and capacity needs of
traffic within the project area. This information will be used to evaluate the impacts
that each conceptual alternative will have on traffic and parking.
HDR will utilize the provided existing and future -year traffic volumes and recent
crash data to perform the transportation study. Traffic analyses will be performed
using the Highway Capacity Manual methodologies and the Synch ro/Si mTraffic
software suite. Levels of service criteria for vehicular traffic, pedestrians, bicycle
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traffic, and transit service will be taken from the latest edition of the Larimer
County Urban Area Street Standards (LCUASS). Recommendations will be made
that would result in acceptable levels of service for each mode of travel. The
findings and conclusions of this study will be incorporated into the Transportation
and Parking Study report.
HDR will also perform a parking study to evaluate the potential for overall parking
demand throughout the project area. The basis for this study will be the parking
analysis findings and conclusions from the Downtown Strategic Plan; this will also
include the applicable Principles from the Downtown Strategic Plan. HDR will
supplement this data with an analysis of current zoning of the project area and
current City standards to determine the total number of parking spaces that would
be needed within the project area. The findings and conclusions of this study will
be incorporated into the Transportation and Parking Study report.
Deliverables:
➢ Transportation and Parking Study Report
3.4 — Conceptual Alternatives Analysis
HDR will prepare up to three conceptual alternatives to begin the initial Framework
Plan concepts, including visioning and infrastructure capacity and safety needs. All
design work will be performed utilizing AutoCAD 2004. These alternatives will
consist of roadway features, including typical sections, vehicular and bicycle travel
lane characteristics, on -street parking orientation, and intersection traffic control;
streetscape design concepts, including theme development, key feature areas,
building setbacks, sidewalks, street crossings, locations for public art,
environmental stewardship, and landscape concepts; and utilities and storm water
infrastructure (to be provided by the City). Additionally, hand -drawn sketches will
be prepared to help illustrate concepts. These alternatives will also include design
standards that integrate infrastructure needs with the unique character of this
historic and environmentally sensitive area. These alternatives will be developed by
the Core Project Team and be presented to the Primary and Secondary
Stakeholders, in accordance with the procedures identified in Task 2.2.
The HDR team will also prepare plan view sketches and perspective sketches of
proposed design solutions for urban design components.
Deliverables:
➢ Conceptual Alternatives
➢ Right -of -Way Maps
➢ Opinion of Probable Construction Costs
3.5 — Preferred Alternative
After the public meetings described in Task 2.2, the Core Project Team will
convene. The primary purpose of this meeting will be to evaluate the public and
agency input to select a preferred alternative. The preferred alternative will be
carried forward into preliminary design.
Page 7
Task 4.0: Preliminary Design
The purpose of this task will be to refine the preferred alternative into a preliminary
design set that can later be taken to final design.
4.1 — Geotechnical Study
An analysis of subsurface conditions will be performed in accordance with the
LCUASS. The primary output from this analysis will be the anticipated road. section,
including excavation requirements, subsurface conditions, base course material and
thickness, and wearing surface thickness. A geotechnical study report will be
developed that will convey the analysis and findings.
Deliverables:
➢ Geotechnical Study Report
4.2 — Preliminary Design Plans
Preliminary design plans will be developed for the preferred alternative. Preliminary
design will include: development of typical sections, horizontal geometry, vertical
centerline geometry, and conceptual horizontal layout of curb, gutter, sidewalks,
and property accesses. A traffic control plan will also be prepared, identifying
signing and striping as well as intersection traffic control requirements. During this
design process, HDR will closely coordinate with City staff regarding the City's
utilities and storm water design. Other key components of the preliminary design
will include:
➢ Strategies for alternative transportation (pedestrian plan, bicycle plan, transit
routes)
➢ Strategies for parking plan (taken from City's downtown parking study)
➢ Develop a 'Kit of Parts" for urban and streetscape design (plaza areas,
pedestrian amenities and site furnishings)
➢ Develop environmental stewardship alternatives where feasible
➢ Preliminary landscape and irrigation plans
➢ Preliminary grading standards for streetscapes, addressing issues such as
cross pitch, ADA accessibility, ramps and drainage inlets
These preliminary design elements will delineate the limits of construction, which
will be used to identify future right-of-way, easement locations, and future right-of-
way acquisitions. A tabulation of quantities will also be established.
The preliminary design plans will not include cross sections or grading plans.
Ten (10) copies of the preliminary design package will be submitted to the Core
Project Team, who will distribute the plans to appropriate City departments
(Engineering, Traffic Operations, Utilities and Storm Water, etc.).
Comments received from City reviews will be incorporated into the Preliminary
Design Plans, which will be presented to the Core Project Team. After this meeting
with the Core Project Team, the Preliminary Design Plans will be presented to the
Primary and Secondary Stakeholders, in accordance with the procedures identified
in Task 2.3.
Page 8
Deliverables:
➢ Ten (10) copies of the Preliminary Design Plans, including plan and profile
sheets, streetscape and landscape design, and tabulation of quantities.
4.3 — Preliminary -Level Cost Estimate
Based on the preliminary design plans, the cost estimate that was developed during
the conceptual design phase will be refined to reflect the preliminary design. This
will be included in the preliminary design package that will be submitted to the Core
Project Team.
Deliverables:
➢ Ten (10) copies of the Preliminary -Level Cost Estimate
4.4 — Framework Plan
After the public meetings described in Task 2.3, the Core Project Team will
convene. The primary purpose of this meeting will be to evaluate the public and
agency input and finalize the Preliminary Design Plans, which will be refined into
the Framework Plan. This document will include all final deliverables of the Project.
Deliverables:
➢ Framework Plan (plan and profile sheets, streetscape design plans, itemized
and prioritized list of proposed improvements, preliminary -level cost
estimate)
Deliverables
All deliverables listed in this Scope of Services will be provided to the City of Fort
Collins in accordance with Item S. of the Professional Services Agreement. In Item
8., it is stated that a hard copy of the drawings will be provided to the City on a
stable mylar base and an electronic copy of the drawings will be provided on a CD.
Additionally, all applicable electronic non -CAD files will be provided to the City in
Microsoft Word, Excel, or PowerPoint. If necessary, the deliverable format for any
document that does not match either of these noted formats will be discussed with
the City's Project Manager as the need arises.
Page 9
ADDITIONAL SERVICES
The tasks outlined in this section of this Scope of Services have been identified in
case they become necessary as the project progresses and issues are identified.
HDR will not erform work on these tasks, nor will HDR bill the City and the DDA for
these tasks, without a defined scope and fee estimate and written authorization
from the City and the DDA to perform these tasks.
Task A.1: Utilities and Storm Water Infrastructure Design
The City of Fort Collins intends to provide their funding match for this project by
providing services in -kind. These services include the utilities and storm water
modeling, pipe sizing, and pipe layout for future water, waste water, and
stormwater system. After completion of Task 3, it is anticipated the City will
contract with HDR to develop preliminary plan and profile sheets for future water,
waste water, and stormwater design.
Task A.2: Development of Specific Architectural and Urban Design
Standards
After completion of preliminary design, the team may find a need to create specific
urban design standards and/or architectural design standards to be available for
applicants desiring to redevelop in the district. These services may be provided as
an additional service, if desired.
Task A.3: Non -Invasive Detection of Subsurface Archaeological Resources
Given the historic nature of the project area, there is potential for subsurface
archaeological resources within the envelope of any conceptual alternative. If it is
deemed necessary, HDR will work with the City to perform a non-invasive detection
for such resources. The method of detection could include a ground -penetrating
radar survey.
Page 10
Downtown River District Improvements Project
I HIBIT "B" Schedule
ID Task Name
Duration Start Finish Ma ]l 21 S tembe, 1 �December 11 � March 21 July I i October 11 nuar 21 1 Mayl
11;/14—�11,. 11&
1/29 4123 1213 3/25
Pre -Design 37 Mon 1-01-3-1-0-5, Tue 11=05 . .....
2 Project Initiation 20 days Mon 10/3/05 Fri I G/28/05.
3 i Kickoff Meeting
1 day Tue 11/22/05 Tue 11122JOS,
Assemble Pub6c/Stakeholder Involvement Plan 10 dap' Mon 10/31165 Or-, 11/11/OS
Conceptual Design 155 days Mon 11/28105 Fri 6*0106
7 Coordinate with City Design Team 155 days Mon 11/28/05 Fri 6/30/06:
Prepare Project base Mapping, Site Analysis
01 25 (JWYS Mon I VM05 Fri IMb/M
9 Traffic and Parking Study 40 days Mon 11/28/05 Fri 1/20/06'
10 Initial Public Meetings 10 days Mon 1/23t66 F 11 ri 2/3/ 1 0 . 6.
11 Establish Desig
n Criteria 20 days Mon 1/23/06 Fri 2/17/06
Prepare Corridor Design Alternatives 80 daysM 1
' . on 21 2 1 0/06 Fri 6 1 19106
13 Public Presentation of Corridor Design Alternatives 5 days Mon 6/12/06 Fri 6/16/06
14 Select Preferred Alternative 10 days Mon 6/19/06 Fri 6/30/06
116 1 Preliminary Design 150 days Mon 7/10/06 Fri 212/07
-17 Coordinate with City Design Team 150 days Mon 7/10/06 Fri 2/2/07
18 Geolachnical Investigation 15 days Mon 7110/06 Fri 7128106
19 Prep
are Preliminary Design Plans 90 days Mon 7/31/06 Fri 1211/06
26 Refine Cost Esimate and Outline Specifications
I 10 days Mon 12/4/06 Fri 12/15/06.
21 City Departmental Reviews
20 days Mon 12/18/06 Fri 1/12/07,
22 Public Presentation of Preliminary Design
5 days Mon 1/15/07 Fri 1119107.
23 Assemble and Submit Framework Plan
10 days Mon 1/22107 Fri 2/2/07'
Exhibit "C"
DOWNTOWN RIVER DISTRICT IMPROVEMENT PROJECT
Billing Rates and Expenses
ll�
Principal -In -Charge
191.00
A/ C Reviewer
131.00
Project Manager
106.00
Project Engineer I
119.00
Project Engineer II
94.00
CAD Technician
70.00
Project Controller
74.00
W 6Y
BHA
Princi al_ AJ C
135.00
Project Mana er
100.00
Senior Engineer
85.00
Landscape Architect
$ 65.00
Clerical
75.00
Urban
Nei hb rhoods
President
200.00
Cedar Creek As o fates
S ecialized Technical Permitting, Consulting
70.00
Technician
45.00
Earth Engineering
Senior Project Engineer PE
110.00
Project Engineer PE
95.00
Field Engineer
75.00
Level III Engineering Technician
60.00
Level II Engineering Technician
50.00
Level I Engineering Technician
40.00
Local Government Sollutiol3s Grou
Management Consultant
125.00
Item
Unit
Unit Cost
Technology Charge (HDR Only)
Hour
4.10
Reproductions
Copies - Black & White
Each
0.12
Color Plots
Each
2.50
Mileage
Mile
0.485
Meals
Each
Mailing & Freight
Each
Courier Service
Each
Miscellaneous Drilling (borings, traffic control, lab testing, etc.)
Each
Potholin
Each
* At Actual Reasonable Cost (no mark-up)
No Text
Professional:
HDR Engineering Inc.
19 Old Town Square
Suite 242
Ft. Collins, CO 80524-2463
Attn: John Seyer PE
City:
City of Fort Collins
Transportation Planning
P.O. Box 580
Ft. Collins, CO 80522
Attn: Kathleen Bracke
With Copy to:
City of Fort Collins
Purchasing
P.O. Box 580
Ft. Collins, CO 80522
Attn: John Stephen
In the event of any such early termination by the City, the Professional shall be paid for
services rendered prior to the date of termination, subject only to the satisfactory
performance of the Professional's obligations under this Agreement. Such payment shall
be the Professional's sole right and remedy for such termination.
4. Desion. Proiect Indemnity and Insurance Responsibility. The
Professional shall be responsible for the professional quality, technical accuracy, timely
completion and the coordination of all services rendered by the Professional, including
but not limited to designs, plans, reports, specifications, and drawings and shall, without
additional compensation, promptly remedy and correct any errors, omissions, or other
deficiencies. The Professional shall indemnify, save and hold harmless the City, its
officers and employees in accordance with Colorado law, from all damages whatsoever
claimed by third parties against the City; and for the City's costs and reasonable
attorneys fees, arising directly or indirectly out of the Professional's negligent
performance of any of the services furnished under this Agreement. The Professional
shall maintain commercial general liability insurance in the amount of $500,000
combined single limits, and errors and omissions insurance in the amount of $1,000,000.
5. Compensation. In consideration of the services to be performed pursuant
to this Agreement, the City agrees to pay Professional a fixed fee in the amount of One
Hundred Eighty Eight Thousand, One Hundred Eighty Two Dollars ($188,182.00) plus
reimbursable direct costs. All such fees and costs shall not exceed Two Hundred
Thousand Dollars ($200,000.00). The parties acknowledge that BHA Design, Cedar
FA
A RDL CERTIFICATE OF LIABILITY INSURANCE 06/01/2006
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05/25/2W5
PRODOCER Lackton Companies
444 W.47th Street, Suite 900
Kansas City Mo 64112-1906IF (816) 960-9000
THISISSUED
ONYAD CERTIFICATE IS
SGTMOICRTFON
UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
INSURERS AFFORDING COVERAGE
INSURED HDR ENGINEERING, INC.
1013472 ATTN: LOUIS J. PACHMAN
8404 INDIAN HILLS DRIVE
OMAHA, NE 68114-4049
INSURER A: I E -
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THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWNN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
"A
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GENERAL LIABILITY
X COMMERCIAL GENERAL LIABILITY
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06/01/2006
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EACH OCCURRENCEOCGURRENCE
$ 1 000 OO
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$ 1 O OOO
PERSONAL& ADV INJURY
$ 1,000.0m
GENERA. AGGREGATE
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GEML AGGREGATE LIMIT APPLIES PER:
POLICY X 29 X
PRODUCTS - COMNOP AGG
$ 2.000.0W
B
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BAP3504594
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ON01 /2005:
06/01/2005
06/01 /2006
06/01/2006
COMBINED SINGLE LIMIT
(Ea aCCldenl)
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BODILY INJURY
(Per Peri;or+)
$ XXXXXXX
BODILYINJURY
(Par acelaem)
$ XXXXXXX
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06/01/2006
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$ 1,000,000
AGGREGATE
$ 11000,000
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WORKERS COMPENSATION AND
EMPLOYERS LIABILITY
90-14910-01
90-14910-02
06/01/2005
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MWRWMM OF OPERATM)KW4M'nONWEHICLEBNXCLUSIONS ADDED BY ENDORSEMENTISPECIAL PROVISIONS
1916M SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION
CITY OF FORT COLLINS DATE THEREOF, THE ISSUING INSURER WILL Q QFAVQA-Zp-MAIL 3.0_ DAYS WRITTEN
ATTN-. PURCHASING
P.O. BOX FJ6O NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,
FORT COLLINS CO BD522
AUTHORIZED REPRESENTATIVE
ACORD 25S (7197) For gmwm flow eam owaeub,awme+V,e meiewwoela ar TMaaeeer aaloo Wore end enrRv ew tlNnl ooa7oNxeY. aACORDC PORATION 11283
Creek Assoc., Earth Engineering, Dana Crawford and Local Government Solutions
Group, are not parties to this agreement. However, the rates listed for services to be
provided by these subcontractors shall be the rates paid by the City to the Professional
for these services. if the amount charged by these subcontractors exceeds the rates
listed in Exhibit "C", consisting of two (2) pages, the excess amount shall not be paid or
owed by the City. The limitation on increases in prices set forth in section 4 herein shall
apply to all rates listed in Exhibit "C" including subcontractor rates. Monthly partial
payments based upon the Professional's billings and itemized statements are
permissible. The amounts of all such partial payments shall be based upon the
Professional's City -verified progress in completing the services to be performed pursuant
hereto and upon the City's approval of the Professional's actual reimbursable expenses.
Final payment shall be made following acceptance of the work by the City. Upon final
payment, all designs, plans, reports, specifications, drawings, and other services
rendered by the Professional shall become the sole property of the City.
6. City Representative. The City will designate, prior to commencement of
work, its project representative who shall make, within the scope of his or her authority,
all necessary and proper decisions with reference to the project. All requests for
contract interpretations, change orders, and other clarification or instruction shall be
directed to the City Representative.
7. Protect Drawings. Upon conclusion of the project and before final
payment, the Professional shall provide the City with reproducible drawings of the
project containing accurate information on the project as constructed. Drawings shall be
of archival quality, prepared on stable mylar base material using a non -fading process to
prove for long storage and high quality reproduction.
8. Monthly Report. Commencing thirty (30) days after the date of execution
of this Agreement and every thirty (30) days thereafter, Professional is required to
3
provide the City Representative with a written report of the status of the work with
respect to the Scope of Services, Work Schedule, and other material information.
Failure to provide any required monthly report may, at the option of the City, suspend the
processing of any partial payment request.
9. Independent Contractor. The services to be performed by Professional
are those of an independent contractor and not of an employee of the City of Fort
Collins. The City shall not be responsible for withholding any portion of Professional's
compensation hereunder for the payment of FICA, Workers' Compensation, other taxes
or benefits or for any other purpose.
10. Personal Services. It is understood that the City enters into this
Agreement based on the special abilities of the Professional and that this Agreement
shall be considered as an agreement for personal services. Accordingly, the
Professional shall neither assign any responsibilities nor delegate any duties arising
under this Agreement without the prior written consent of the City.
11. Acceptance Not Waiver. The City's approval of drawings, designs, plans,
specifications, reports, and incidental work or materials furnished hereunder shall not in
any way relieve the Professional of responsibility for the quality or technical accuracy of
the work. The City's approval or acceptance of, or payment for, any of the services shall
not be construed to operate as a waiver of any rights or benefits provided to the City
under this Agreement.
12. Default. Each and every term and condition hereof shall be deemed to be
a material element of this Agreement. In the event either party should fail or refuse to
perform according to the terms of this agreement, such party may be declared in default.
13. Remedies. In the event a party has been declared in default, such
defaulting party shall be allowed a period of ten (10) days within which to cure said
default. In the event the default remains uncorrected, the party declaring default may
al
elect to (a) terminate the Agreement and seek damages; (b) treat the Agreement as
continuing and require specific performance; or (c) avail himself of any other remedy at
law or equity. If the non -defaulting party commences legal or equitable actions against
the defaulting party, the defaulting party shall be liable to the non -defaulting party for the
non -defaulting party's reasonable attorney fees and costs incurred because of the
default.
14. Binding Effect. This writing, together with the exhibits hereto, constitutes
the entire agreement between the parties and shall be binding upon said parties, their
officers, employees, agents and assigns and shall inure to the benefit of the respective
survivors, heirs, personal representatives, successors and assigns of said parties.
15. Law/SeverabaL. The laws of the State of Colorado shall govern the
construction, interpretation, execution and enforcement of this Agreement. In the event
any provision of this Agreement shall be held invalid or unenforceable by any court of
competent jurisdiction, such holding shall not invalidate or render unenforceable any
other provision of this Agreement.
5
City Clerk
APPROVED AS TO FORM:
Assis ant City Attorney
THE CITY OF FORT COLLINS, COLORADO
By: _ (� L�I ,
J me B. O'Neill II, CPPO, FNIGP
Directo Purchasing & Risk Management
1 Z o�
Fonrr_
HDR Engineering � c.
By: 7� r
Title: VIc 7�re1ld _x
CORPORATE PRESIDENT OR VICE PRESIDENT
Date: 11beG "-.6 r Z 3 200 �j
ATT T:
-- (Corporate Seal)
Corporate Secretary
6
EXHIBIT "A"
6a
City of Fort Collins
City of Fort Collins
Downtown Development Authority
DOWNTOWN RIVER DISTRICT
IMPROVEMENT PROJECT
Fort Collins Project Number: P996
Scope of Services
City of Fort Collins Project Manager: Kathleen Bracke, AICP
Downtown Development Authority Project Manager: Chip Steiner, PE
HDR Project Manager: John Seyer, PE, PTOE
Introduction•
The City of Fort Collins and the Downtown Development Authority (DDA) have
jointly procured the Downtown River District Improvement Project to address the
lack of sufficient public infrastructure to support infill development and
redevelopment of the Downtown River Corridor. The Downtown River Corridor is
generally bounded by the Cache la Poudre River on the north, N. College Avenue on
the west, Jefferson Street on the south, and Lincoln Avenue on the east. This
contract will address the first phase of the Downtown River District Improvement
Project, including the development of preliminary design drawings and cost
estimates of needed transportation and utility improvements throughout the project
area. The project area includes:
➢ Jefferson Street, from N. College Avenue to Lincoln Avenue
➢ Willow Street, from the Union Pacific Railroad (UPRR) tracks to Lincoln
Avenue
➢ Linden Street, from Jefferson Street to the south end of the bridge over the
Poudre River (excluding the bridge)
➢ Lincoln Avenue, from Jefferson Street to the north end of the bridge over the
Poudre River (including the bridge)
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Description of Work Tasks
Task 1.0: Project Management and Administration
The purpose of this task will be to provide project direction and control for the
Project. The HDR project manager will be responsible for development of the
Project Guide, team coordination, quality control, document submittal, progress
reporting, and overall project performance. Individual tasks associated with project
management and administration will include:
➢ Project kick-off meeting with City and DDA staff
➢ Preparation of the Project Guide
➢ Regular project progress meetings with City and DDA staff
➢ Administration of HDR's Quality Assurance/Quality Control Program
➢ Preparation of monthly progress reports
Deliverables:
➢ Delivery Plan, including the Project Guide
➢ Monthly progress reports
Task 2.0: Stakeholder Coordination and Public Involvement
The purpose of this task will be to garner public involvement and support for the
project and appropriately involve representatives from various affected agencies
and the community.
Coordination of project design will occur at three levels:
➢ Core Project Team
➢ Primary Stakeholders
➢ Secondary Stakeholders
The Core Project Team will consist of the project managers from the City of Fort
Collins Transportation Planning and the DDA, key staff liaisons (Engineering,
Advance Planning, Natural Resources, Utilities and Storm Water, Traffic, etc.), and
the HDR team. This team will initiate all design considerations and task execution,
providing approval of draft deliverables before presentation to the Primary
Stakeholders and Secondary Stakeholders. This team will meet once per month
throughout the life of the Project.
The Primary Stakeholders will include individual property and business owners
within and adjacent to the project area. This team will be selected early in the
process to streamline communications between itself and the Core Project Team.
Through the public meeting schedule described in this scope, the Core Project Team
will present concepts and other deliverables to this team to obtain input and
feedback.
The Secondary Stakeholders will include key boards and commissions (Landmark
Preservation Commission, Natural Resources Advisory Board, Transportation Board,
Planning and Zoning Board), the Downtown Development Authority (DDA) and
Downtown Business Association (DBA), Chamber of Commerce, City Council, the
Colorado Department of Transportation, the Union Pacific Railroad, Environmental
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Protection Agency (EPA) and the general public. These stakeholders will be invited
to provide comment through submittal documents and their presence will be
requested at the public meetings. The boards and commissions, DDA, DBA, and
City Council may also request that the Core Project Team present project progress
at various stages throughout the design process, in accordance with the conditions
described in Tasks 2.1, 2.2, and 2.3.
Deliverables:
➢ Public and Stakeholder Involvement Plan
➢ Summary, of comments and common ideas/key themes received at each
public and stakeholder meeting
2.1 — Initial Public Meetings
The purpose of these meetings will be to gather information that will assist with the
development of the conceptual alternatives. HDR and representatives from the
Core Project Team will conduct meetings with individual property and business
owners to gather specific information about each of their sites and/or the project in
general. This effort will begin as an open house, "Town Hall," format where these
property and business owners will be the only invited attendees. In addition to the
Town Hall meeting, HDR will reserve one full day for those property and business
owners who wish to have a one-on-one meeting with the Core Project Team. These
meetings would occur at City offices or on -site at the various businesses/properties
and would be held by appointment only.
After the Primary Stakeholders meetings have occurred, a public open house for the
general public and other secondary stakeholders will take place. The open house
will occur within two weeks of the conclusion of the Primary Stakeholder meetings.
It is likely that the identified boards and commissions, the DDA and DBA and City
Council could request that the Core Project Team present project progress at one of
their meetings. HDR anticipates that up to two (2) such meetings could occur
following the initial public meetings. Additionally, individual meetings will be
conducted with CDOT and the UPRR to discuss any proposed impacts and/or
changes to their facilities within the project area. If additional meetings are
necessary, they will be attended by Core Project Team (City & DDA)
representatives. HDR`s attendance at such meetings could also be requested. The
quantity of these meetings will be limited to four (4) throughout the project.
HDR will provide presentation materials for these meetings, including the Inventory
Map, with the base mapping and aerial photography provided by the City, and the
Opportunities and Constraints Map (described in Task 3.2). HDR will also provide
comment cards to record public comments.
It is anticipated that the City and the DDA will be responsible for advertising the
one-on-one meetings and public open house, as well as reserving space for each
meeting. HDR will assist in the development of the information that would be
included in the advertising. HDR will also assist the City to incorporate this
information on the City`s website.
Following the public open house, HDR will arrange a Core Project Team meeting to
evaluate the information received.
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