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Home My WebLink AboutBID - 5934 CITY HALL ACCESS CONTROL UPGRADE (2)City of Fort COMM ADDENDUM No. 1 SPECIFICATIONS AND CONTRACT DOCUMENTS Description of Bid: 5934 City Hall Access Control Upgrade OPENING DATE: 2:30 P.M. (Our Clock) August 19, 2005 To all prospective bidders under the specifications and contract documents described above, the following changes are hereby made. REVISIONS: As discussed at the Pre -Bid Conference: • The City will not require new door position switches nor new Request to Exit devices for this project. • Accordingly, disregard Contractor Responsibilities, 1. Controllers, c) and d). • Leave blank the Proposal cost entries for door position switches and Request to Exit devices. Please direct questions regarding this bid to James R. Hume, CPPO, Senior Buyer (970) 221- 6776. RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT ENCLOSED WITH THE BID/QUOTE STATING THAT THIS ADDENDUM HAS BEEN RECEIVED. 215 North Masten Street * 2"" Floor • P,0, faux 580 • Fort (:olhns. CO 80522-IHSq + OV) 22t-677i . Fax (970) 221-6707 WWWA_ �n1 . v.com City of Fort COMM ADDENDUM No. 1 SPECIFICATIONS AND CONTRACT DOCUMENTS Description of Bid: 5934 City Hall Access Control Upgrade OPENING DATE: 2:30 P.M. (Our Clock) August 19, 2005 To all prospective bidders under the specifications and contract documents described above, the following changes are hereby made. REVISIONS: As discussed at the Pre -Bid Conference: • The City will not require new door position switches nor new Request to Exit devices for this project. • Accordingly, disregard Contractor Responsibilities, 1. Controllers, c) and d). • Leave blank the Proposal cost entries for door position switches and Request to Exit devices. Please direct questions regarding this bid to James R. Hume, CPPO, Senior Buyer (970) 221- 6776. RECEIPT OF THIS ADDENDUM MUST BE ACKNOWLEDGED BY A WRITTEN STATEMENT ENCLOSED WITH THE BID/QUOTE STATING THAT THIS ADDENDUM HAS BEEN RECEIVED. 215 North Masten Street * 2"" Floor • P,0, faux 580 • Fort (:olhns. CO 80522-IHSq + OV) 22t-677i . Fax (970) 221-6707 WWWA_ �n1 . v.com Citv of Fort Collins CITY OF FORT COLLINS INVITATION TO BID BID # 5934 City Hall Access Control Upgrade BID OPENING: August 19, 2005, 2:30pm, (our clock) Sealed bids will be received and publicly opened at the office of the Director of Purchasing and Risk Management, PO Box 580, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80522, at the time and date noted on the bidproposal and/or contract documents. If delivered, they are to be sent to 215 North Mason Street, 2 Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins, 80522-0580. Bids must be received at the Purchasing Office prior to 2:30 p.m. (our clock), August 19, 2005. Special Instructions All bids must be properly signed by an authorized representative of the company with the legal capacity to bind the company to the agreement. Bids may be withdrawn up to the date and hour set for closing. Once bids have been accepted by the City and closing has occurred, failure to enter into contract or honor the purchase order will be cause for removal of supplier's name from the City of Fort Collins' bidders list for a period of twelve months from the date of the opening. The City may also pursue any remedies available at law or in equity. Bid prices must be held firm for a period of forty-five (45) days after bid openings. Submission of a bid is deemed as acceptance of all terms, conditions and specifications contained in the City's specifications initially provided to the bidder. Any proposed modification must be accepted in writing by the City prior to award of the bid. Only bids properly received by the Purchasing Office will be accepted. All bids should be clearly identified by the bid number and bid name contained in the bid proposal. No proposal will be accepted from, or any purchase order awarded, to any person, firm or corporation in default on any obligation to the City. Bids must be furnished exclusive of any federal excise tax, wherever applicable. Bidders must be properly licensed and secure necessary permits wherever applicable. Bidders not responding to this bid will be removed from our automated vendor listing for the subject commodities. The City may elect where applicable, to award bids on an individual item/group basis or on a total bid basis, whichever is most beneficial to the City. The City reserves the right to accept or reject any and all bids, and to waive any irregularities or informalities. Sales prohibited/conflict of interest: no officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, 2t5 4 rffi 1tasma so-tvi - 2"' tlom s P.O, Kox 590 - hwc t'c)i ma. (0 SOc ,?2...(si80 » 01 ,di I ax { 70^ '21-.670t WWWJCgov.com supplies or services where such officer or employee exercises directly or indirectly any decision - making authority concerning such sale or any supervisory authority overthe services to be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity, favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited. Freight terms: unless otherwise noted, all freight is F.O.B. Destination, Freight Prepaid. All freight charges must be included in prices submitted on proposal. Discounts: any discounts allowed for prompt payment, etc., must be reflected in bid figures and not entered as separate pricing on the proposal form. Purchasing restrictions: your authorized signature of this bid assures your firm's compliance with the City's purchasing restrictions. A copy of the resolutions is available for review in the Purchasing Office or the City Clerk's Office. Request Resolution 91-121 for cement restrictions. Collusive or sham bids: any bid deemed to be collusive or a sham bid will be rejected and reported to authorities as such. Your authorized signature of this bid assures that such bid is genuine and is not a collusive or sham bid. Bid results: for information regarding results for individual bids send a self-addressed, self -stamped envelope and a bid tall will be mail d to you. Bid results will be posted in our office 7 days after the bid o ng. James B. 'Neill II, CPPO, FNIGP .4Director of Purchasing and Risk Management hCIV ^ll� BID PROPOSAL BID #5934 City Hall Access Control Upgrade BID OPENING: August 19, 2005, 2:30pm, (our clock) We hereby enter our bid for the City of Fort Collins' requirements for City Hall Access Control Upgrade, per the bid invitation and any referenced specifications: SPECIFICATIONS FOR ACCESS CONTROL UPGRADE AT CITY HALL WEST, 300 LaPorte Ave, Fort Collins Objective: To Upgrade from Johnson Controls ASC Access Control System to a Continental Instruments Access Control system for City Hall Building that is compatible with the existing Access Control Systems being used by Operations Services to monitor City buildings. Mandatory Pre -Bid: There will be a mandatory Pre -bid walk through of the City Hall facility prior to awarding this job. This walk through will take place on Thursday, August 11, 2005 at 10:00 am at the job site of 300 LaPorte Ave, FortCollins, Co. We will meet in the Lobby area. An existing floor plan showing door locations, current controller locations, and existing field wiring will be provided at this time. Questions about the walk through, contact Steve Strickland at 221-6536. Contractor Responsibilities: Controllers. • Furnish and install new Continental Turbo Superterm 4 or 8 door controllers with chips to allow controllers to run on a C495 system or CA3000 system to replace existing Johnson Controls ASC 3200 controllers (27 Units) throughout the building. a) divide the building into segmented 4 or 8 door sections (to be reviewed by City Staff). b) wire into existing electrified door strikes or other existing locksets. c) install and wire in new door position switches on each door. d) install and wire in new Request to Exit device on each door. e) wire in existing card readers, f) provide "room to grow" where ever possible on controllers. g) remove any abandon Johnson ASC Controllers and wiring used in pre-existing Access Control System. Return ASC Controllers to City. • 115 Vac UPS power is supplied to existing ASC 3200 controllers. This is to be used to power new Continental Superterm controllers. City will provide new 115 Vac UPS power to any new Continental controllers that are located in areas old controller did not exist. • All Access Control wiring for card reader, REX, door position switches, door solenoids, and field wiring back to Superterm Controller to be completed by Contractor. All Superterm controllers to be mounted on a backing plate secured to studs in ceiling space. All wiring to be labeled and cleanly bundled through out it's run. • Provide Autocad drawing of all locations and labeling of field devices (City will provide base building drawing). Show wiring run between devices and all associated hardware. • Handicap actuator on West Exterior entrance to be interfaced to access control to insure handicap operation of doors in "After hours mode" as well as "Normal Free Access" mode. Handicap operator shall not operate unless door latch has been retracted. 2. Main Front Entry "Early Lock -down Reader" • Wire in existing "Early Lock Down Reader' (located by receptionist door in Lobby) to controller that works the front doors (North and South Main Entrances). • Provide led "feedback" signal to end user showing door status at the reader. 3. Furnish, install and configure Lantronics UDS-10 micro serial server network interface. Provide patch cord to City field termination at Rj45 receptacle (Location yet to be determined). 4. Software • Supply and install latest CA3000 software with 5 station client option. (City will provide dedicated pc for software). • Include the ability to load on a MSDE Standard or MSSQL server. • Migrate existing CA495 database to new CA3000 software. (Approx 27 additional controllers, 2000 User cards.) • Provide 6 hrs of in house software training on CA3000 system. • Provide technical support on new software for 6 month period. 5. Cutting, drilling and patching • Other than described above as work provided or supplied by others, the Contractor shall be responsible for all cutting, fitting and patching to complete the work. 6. Cleaning • The Contractor is responsible for any cleaning and/or disposal of waste products that is necessary as a result of his operations related to the upgrade. 7. Documentation • Provide O&M manuals with all associated hardware, software and auxiliary equipment used in the installation. • Review with City staff an as -constructed AutoCAD drawing (basic drawing provided by City staff) verifying location of field devices and wiring path at end of project. • Upon completion there will be a walk-thru inspection by the Contractor and City staff to show location and configuration of completed system. Full operation of the system shall be verified by the designated City Representative before final pay application is approved. 8. Warranty • The Contractor shall warrant all materials associated with his work (including low voltage wiring and connections) to be free of mechanical and electrical defects for a period of one year. City Responsibilities: • The City will make every effort to provide the Contractor with daytime access to the areas that will receive this work. • The Contractor shall submit a master schedule including his scope of work, and shall coordinate this schedule with the designated City Project Representative. Method of Award Submitted bids will be evaluated based on price, quality of components, proposed configuration, and personnel experience. The goal will be to obtain the best value for the City. Drawings Included with this bid are two sheets of drawings: • Basement and Garden Level (15t Floor) • 2"d Floor and Lobby Existing controllers are shown for your reference. Bid Proposal:# 5934, City Hall Access Control Upgrade Enter quantities, unit costs, and indicate whether proposing 4-door or 8-door controllers. Qty Description Unit Cost Ext. Cost Continental Turbo Superterm 8 controllers, installed and wired. Supplied with dual chip (C495-CA3000) capability. Continental Turbo Superterm 4 controller, installed and wired. Supplied with dual chip (C495-CA3000) capability. Continental Controls CA3000 software New door position switches, installed and wired New Request to Exit devices, installed and wired Existing Early Lock -down Reader wired Lantronics UDS-10 installed and configured Documentation & drawings Other (specify on a separate sheet) Total: $ Additional Submittals: Submit information detailing the relevant experience for the lead technician who will be assigned to this project, if awarded to your company. Describe briefly the training and skills of other personnel who would be assigned to the project. Provide the name, title and phone number for the company employee primarily responsible for coordination with the City on any issues involved in this project. Name Phone Title For technical questions, contact Steve Strickland, Operations Services, (970) 221-6536 For questions concerning bid procedures, contact Jim Hume, Buyer, 970-221-6776. Signature: Title: Company Name: Date: Street: Phone #: City: Fax #: State/Zip: Email: OFFICE OFFICE OFFICE OFFICE N L -- OFFICE O cOIEICN.[OKERENCE RM 0 STORAGE 022 ILL ❑ ❑ V 4-0 MID � C 027 O CONFERENCE RM ENM _ V 075 to COMPUTER ROOM ❑ ca 025 . 026 C u In Buem TeleFho e Cloxt ASSISTANT CITY 024 MANAGERS _. TELEPIIOPE ROOM OFFICE h`V' OFFICE 1AFNT L��'p City of fort Collins H LANDING `FacilitiesA ASSSTAN C Y ATr0NEY OFFICE 117 North Mason Fxes Fort )221- 661 80522 (303)]]t 1 CORRIDOFI OFFCE OFFICE aw MANAGER ENTRY CONFERENCE OFFICE OFFICE OFFICE - 023 OFFICE OFFICE OFFICE OFFICE OFFICE OFFICE OFFICE Sheet Title: ACCESS SYSTEM DOOR / AFTER HRS. LOCK DOWN LOCATIONS A2 L-em N Sheet Data Dar! 1uY/ I1, 19a9 Drvm DFG Chkd Revisions 0 Date UPDATED nO-1695 UNDATED 7•i-96 uNDATEDa1e-oo UPDATED 62607 OFFICE OFFICE OFFICE OFFICE N L -- OFFICE O cOIEICN.[OKERENCE RM 0 STORAGE 022 ILL ❑ ❑ V 4-0 MID � C 027 O CONFERENCE RM ENM _ V 075 to COMPUTER ROOM ❑ ca 025 . 026 C u In Buem TeleFho e Cloxt ASSISTANT CITY 024 MANAGERS _. TELEPIIOPE ROOM OFFICE h`V' OFFICE 1AFNT L��'p City of fort Collins H LANDING `FacilitiesA ASSSTAN C Y ATr0NEY OFFICE 117 North Mason Fxes Fort )221- 661 80522 (303)]]t 1 CORRIDOFI OFFCE OFFICE aw MANAGER ENTRY CONFERENCE OFFICE OFFICE OFFICE - 023 OFFICE OFFICE OFFICE OFFICE OFFICE OFFICE OFFICE Sheet Title: ACCESS SYSTEM DOOR / AFTER HRS. LOCK DOWN LOCATIONS A2 L-em N Sheet Data Dar! 1uY/ I1, 19a9 Drvm DFG Chkd Revisions 0 Date UPDATED nO-1695 UNDATED 7•i-96 uNDATEDa1e-oo UPDATED 62607