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Home My WebLink About292063 JT PACKARD ASSOCIATES - PURCHASE ORDER - 5505235City of Fort Collins Page Number: 1 City of Fort Collins Date: 08/02/05 Purchase Order Number: 5505235 Delivery Date: 08/02/05 Buyer: CAREY, DAVID Purchase Order number must appear on invoices, packing lists, labels, bills of lading, and all correspondence. Note Line Qty/Units Description Extended Price 1 1 Lot 17,600.00 MGE UPS Uninterruptible Power Supply Unit (UPS) -Refurbished 80 kVA, 480/480 Per Item # 1 of Quote # JTP-DK-072705-05-REV 2 1Lot 2,280.00 WALL MOUNT MAINT. BYPASS PANEL 225 Amp / 25kAIC Per Item 2-A of Quote # JTP-DK-072705-05-REV Approval per Sole Source Justification dated 7/28/05 Total $19,880.00 This order is r6l,4alid over $2000 unless signed by James B. O'Neill II, CPPO, FNIGP City of Fort Collins Accounting Department City of Fort Collins Purchasing, PO Box 580, Fort Collins, CO 80522-0580 PO Box 580 Phone: 970-221-6775 Fax: 970-221-6707 Email: info@ci.fort-collins.co.us Fort Collins, CO 80522-0580 QUOTE NUMBER: JTP-DK-072705-05-REV CITY OF FORT COLLINS — DAN SMITH July 29, 2005 Dan Smith City of Fort Collins 300 La Porte Fort Collins, CO 80522 RE: Purchase and Lease Proposals for Powerware and Liebert Uninterruptible Power Supply Units Dear Dan, JT Packard is pleased to submit for your review and consideration the following Powerware and Liebert proposal. PROPOSAL SUMMARY: 1. MGE — Comet - 80 kVA, 480 / 480 UPS Unit w/ Empty Battery Cabinet (Purchase) 2. MGE - Additional Power Supply Equipment / Options ITEM # UNINTERRUPTIBLE POWER SUPPLY UNIT— DESCRIPTION / PURCHASE PROPOSAL QTY UNIT PRICE 1 MGE 80kVA, 480 / 480 UPS - REFURBISHED 1 $ 17,600.00 • Capacity: 80 kVA / 64 kW. • Input Voltage: 480 VAC three-phase. • Output Voltage: 480 VAC three-phase. • Input / Output Frequency: 60 Hz. • UPS Footprint: 970 lbs. - 66" H x 32" W x 33" D • One (1) EMPTY External Battery Cabinet— (customer to use existing batteries), includes: Installation of Batteries into cabinet on -site • Power Factor: 0.80 lagging minimum at full load; 0.90 lagging minimum with optional input filter. • Output Voltage THD: 5% maximum total for linear loads; 3% maximum for single harmonics. • True on-line double conversion design. • Computer grade power, continually adjusted to load requirements. • Static bypass & internal maintenance bypass. • LCD display screen — allows you to check parameters including phase loading, battery condition & time remaining, voltages, frequency, & current. • Self -diagnostics & alarm history logs. • Top or bottom cable entry. • Includes casters & leveling feet for ease of installation. • ONE (1) YEAR 100% WARRANTY ON UPS, includes the following: 100% coverage on UPS for all parts, labor and travel for One Year Emergency "on -call' service availability 24 / 7 with a 4 hour on -site response time. • Start -Up and Commissioning Services included, available 24 / 7. Page 1 of 6 275 Investment Court, Verona, WI 53593 800-972-9778 www.jtpackard.com 800-579-5235 Fax OJT PACKARD" QUOTE NUMBER: JTP-DK-072705-05-REV CITY OF FORT COLLINS - DAN SMITH ITEM # ADDITIONAL POWER SUPPLY EQUIPMENT/OPTIONS - DESCRIPTION / PURCHASE PRICE: OTY UNIT PRICE 2-A Wall -mount Maintenance Bypass Panel - 225 Amp 1 $ 2,280.00 . 225 AMP / 25 kAIC . Input Voltage 480 VAC - three-phase • Output Voltage 480 VAC - three phase • Make -before -break design, Includes: 3 Circuit Breakers 2-13 Kirk -Key Interlocks with SKRU 1 $ 1,625.00 2-c Transient Voltage Surge Suppressor 1 $ 1,392.00 • 200 kA / phase . -50 dB Wye models / -20 dB Delta models noise rejection • 5 kA interrupt . UL1449 • NEMA 1 . 10 year warranty • LED Status . Optional: Surge Event Counter with NEMA 3R/12 • Audible & Relay Alarm enclosure ($500.00) 1 Sincerely, JT Packard & Associates, Inc. Dwiy t Xa4 Dwight Kauf, Sales Ph: (877) 972-9778 (Toll Free) Cell: (614) 361-5700 Fax: (800) 579-5235 Email: dkauf(a)itpackard.com Page 2 of 6 275 Investment Court, Verona, WI 53593 800-972-9778 www.itpackard.coin 800-579-5235 Fax C,.JT PACKARCI QUOTE NUMBER: JTP-DK-072705-05-REV CITY OF FORT COLLINS— DAN SMITH ACCEPTANCE: I, d I T Y DF F�PQ % 4! L -I N S , accept this quotation and wish to enter an agreement for the equipment and services listed in this contract. I agree to the terms & conditions of this agreement and agree to pay all associated state & local taxes at the current rates (where applicable). NOTE: To initiate an order, please have this form signed by an authorized representative. Fax, either alone or along with a designated purchase order, to JT Packard headquarters (800) 579-5235 or mail to the address below. Please reference the above quotation number on all purchase order requests. Signature of this agreement authorizes JT Packard to invoice for services mentioned herein and to utilize the provided Purchase Order Number. If a Purchase Order Number is not used, then the customer authorizes and guarantees JT Packard the payment of such invoices by authority of the signature below. UPS PURCHASE PROPOSALS I ITEM # UNINTERRUPTIBLE POWER SUPPLY UNIT PROPOSAL: 3 QTY UNIT PRICE 1 MGE - Comet - 80 kVA, 480 / 480 UPS - REFURBISHED 1 $ 17,600.00 ITEM # ADDITIONAL POWER SUPPLY EQUIPMENT / OPTIONS PROPOSAL: UNIT PRICE 2-A Wall -mount Maintenance Bypass Panel — 225 Amp 1 $ 2,280.00 — 2-B Kirk -Key Interlocks with SKRU 1 $ 1,625.00 — 2-C Transient Voltage Surge Suppressor 1 $ 1,392.00 AUTHORIZED MSIGNATURE: _(:�D " Authorized urea Customer (Print) Si^- - of &k l f,t Title CITY OF FORT COLLINS Company P. P. #55D5-Z 3 5 Customer Purchase Order No. Date S -3-0� 275 Investment Court, Verona, WI 53593 Page 3 of 6 800-972-9778 www.jj2a_ rd.com 800-579-5235 Fax QuoTE NUMBER: JTP-DK-072705-05-REV CITY OF FORT COLLINS— DAN SMITH PAYMENT ! SHIPPING TERMS & CONDITIONS: To initiate an order, please have this form signed by an authorized representative and faxed, either alone or along with a designated purchase order, to JT Packard Corporate Offices at (800) 579-5235, or mailed to the address below. Please reference the above quotation number on all purchase order requests. NOTE: If you are tax exempt, please send a copy of your tax exempt certificate with your order. Terms are Net 30. Delivery expected in 4-6 weeks, subject to availability. Should customer decide to enter into various equipment leasing options, this must be expressed before the equipment is shipped; terms at that time are Cash in Advance. Taxes are not included and will be added to the above pricing. Shipping and handling related expenses are also not included. This proposal remains valid for thirty (30) days. To initiate an order, please have this form signed by an authorized representative and faxed, either alone or along with a designated purchase order to JT Packard headquarters at (800) 579-5235, or mailed to the address below. Please reference the above quotation number on all purchase order requests. NOTE: IF YOU ARE TAX EXEMPT, PLEASE SEND A COPY OF YOUR TAX EXEMPT CERTIFICATE WITH YOUR ORDER. Prices for equipment are FOB Destination, prepaid & added. Note this proposal may or may not include costs for electrical installation. If start-up service is -included in your project, JT Packard requires a 10 day notification for scheduling. Totals do not include any items not explicitly quoted above. An estimate for optional items and the following is available upon request: Installation Work, Software, Inside Delivery, Lift Gate Delivery, Freight, Permits & Planning. However, each estimate is subject to additional billings for costs in excess of our estimate. Project pricing is based upon full and clear access to the final equipment location upon arrival. Please contact us concerning any obstruction, which may restrict access and/or create additional installation time (i.e. stairways, narrow doorways, etc.) Pric\However, ipment are FOB ping point, prepaid &added. a this proposal may or may not include costs for enstallation. If start-u rvice is included in your projec , T Packard r uir s a notification for schedu g �—�� Ell c Totain ude any items not explicitly q ted above. An estimate for op ' nal items an a following is availn r uest: Installation Work, So e, Inside Delivery, Lift Gate livery, Freight, Permits & Planwever, each estimate is subject to ad nal billings for costs in excess f our estimate. Project pricied upo full and clear access to the fina quipment location upon arriv Please contact us concy obstruc ' n, which may restrict access and create additional installation a (i.e. stairways, narrow doorways, etc.) FEDERAL TAxID #39-1873418 To expedite order processing, please fax all purchase orders to: (800) 579-5235 If this proposal does not include costs for electrical installation, JT Packard can work with your installation electrician without additional cost, or we can provide full installation services. If interested in JTP providing installation service, please call for an estimate. If start-up service is included in your project, JT Packard requires a 10 day notification for scheduling. Page 4 of 6 275 Investment Court, Verona, WI 53593 800-972-9778 www.itpackard. coin 800-579-5235 Fax OJT PACKARCJ QUOTE NUMBER: JTP-DK-072705-05-REV CITY OF FORT COLLINS- DAN SMITH SHIPPING INFORMATION: In preparation for the delivery of your order, JT Packard requires pre -shipment information related to your facility. Please take a moment to complete this form and fax it back to 800-579-5235. Failure to provide this information in advance may cause additional charges to be incurred during the delivery process. n_ Ship to Company Name: ( /-TY DF 2R/ dyt-L- Al 5 - -L 4P�2A i IoNS Ship to Address: 3aa L.A, Pegk a AvCF. Ship to City / State / Zip: Delivery Site Contact Person / Phone Number: PAye �i! �/7�EL �G/C �q 7�J %L%: - e!5 0*SO Yes No Do you require expedited freight delivery? (if Yes, additional charges apply) CON 17}G% /' AUL FvA Yes No Is inside delivery required? (if Yes, additional charges apply) ANgt ✓Er2I 7M TFf16SE Yes No Is a loading dock available? Receiving Days/Hours: `1 v:5n6P;AJ3� !F /QEQV Yes No Is the dock a full -service dock - will you have equipment and personnel to unload a truck? (If you do not have a full service dock, you must answer the following questions) Yes No Will you require a lift -gate truck (if Yes, additional charges apply)? Yes No Are there any dock or truck accessibility restrictions? (Height, Width, Length, Weight) If Yes, please describe these restrictions: Yes No Will the driver need to provide a pallet jack? (if Yes, additional charges apply) Yes No Will the driver need to locate the shipment someplace other than at the dock? (if Yes, additional charges apply)' Yes No Is a Freight Elevator available? If so, what is the weight capacity of the elevator? Yes No Are there stairs to be navigated? If so, how many? Yes No Will flooring require protection? What is the smallest door width to be navigated through during delivery? inches How far from the dock is the room in which the batteries and/or equipment to be placed? feet Important Note: Upon receipt of your shipment, and prior to signing the bill of lading, it is your responsibility to thoroughly inspect each and every pallet for possible damage (broken shrink wrap, visual damage to product). JT Packard will only be responsible for damages noted on Carrier's Bill Of Lading (delivery receipt). WARRANTY ACTIVATION: Warranty commences upon completion of JTP startup or 30 days after shipment whichever occurs first. In order for JT Packard to honor the warranty terms associated with this purchase, specific equipment site address & contact information is required. Please complete the following contact information for the site where the equipment will be installed. This will help facilitate rapid response to any emergency service needs that may arise. Company Name. Contact Name / Phone for Service: Equipment Site Address: City / State / Zip: Page 5 of 6 275 Investment Court, Verona, WI 53593 800-972-9778 www_itpackard.corn 800-579-5235 Fax a JT PACKARD to QUOTE NUMBER: JTP-DK-072705-05-REV CITY OF FORT COLLINS —DAN SMITH STATEMENT OF TERMS AND CONDITIONS INSTALLATION - CUSTOMER RESPONSIBILITIES To assure a smooth installation and cutover, the Customer shall: a) Provide a dedicated electrical circuit in the location of the common equipment. b) Provide for suitable equipment placement, as recommended by JTP Representative. c) Permit or arrange for access to the Ship -To location for 1TP's and maintenance personnel. d) Provide suitable environmental conditions for the Equipment; Temperature: 65-75F, Relative Humidity: 40 % 60% (Non -Condensing). Conditions which exceed these parameters may nullify the warranty provided herein. e) Contact companies providing any auxiliary equipment that may interface with the Equipment (if any). B Obtain any legal permits as may be required. g) Arrange for electrical installation by a licensed electrical contractor. 2) WARRANTIES AND LIMITATIONS ON WARRANTIES: Warranty commences upon completion of start-up or 30 days after.shipment, whichever occurs first. a) JTP warrants that, except for Equipment sold "As Is," the Equipment will be free from defects in material and workmanship for the period described in the equipment description (the "Warranty Period"), and that JTP will repair the Equipment when and as necessary to satisfy this warranty with all expenses incident to such repair to be home by JTP. Expressly excluded from 1TP's obligations are any damages to or failure of the Equipment caused by other than latent defects in the design or manufacture of the Equipment and reasonable wear and tear resulting from normal use. Conditions not covered by this warranty include, but are not limited to, misuse, negligence, accident, theft or unexplained loss, abuse, connection to direct current, fire, flood, wind, lightning or other electrical surge, acts of God or public enemy, or improper wiring, installation, repair or alteration by anyone other than JTP. Failure of the Customer to use the Equipment according to the instructions provided by JTP shall void the warranty provided herein. Customer agrees to immediately notify JTP of any difficulties in the operation of the Equipment, and first notice shall be to 1TP as opposed to any other party. All of.ITP's warranty liability, in all events, will cease and terminate at the end of the Warranty Period, unless a separate warranty is agreed to in writing between JTP and Customer in a separate document. b) During the Warranty Period, JTP shall respond to the requests to perform repair and maintenance service in connection with any malfunction of the Equipment, (hereinafter "Regular Service") within one (1) working day of the receipt of noliice from Customer requesting such service. c) THE ABOVE WARRANTY IS THE ONLY WARRANTY APPLICABLE TO THE TRANSACTION DESCRIBED IN THIS AGREEMENT. ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. 3) LIMITATION/DISCLAIMER OF LIABILITY. JTP SHALL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL OR CONSEQUENTIAL DAMAGES, LOSS, OR EXPENSE (INCLUDING, BUT NOT LIMITED TO LOSS OF USE, REVENUE, DATA, OR PROFIT), DIRECTLY OR INDIRECTLY ARISING FROM THE CUSTOMER'S USE OF, OR INABILITY TO USE, THE EQUIPMENT EITHER SEPARATELY OR IN COMBINATION WITH OTHER EQUIPMENT, OR FOR PERSONAL INJURY OR LOSS OR DESTRUCTION OF OTHER PROPERTY, OR FROM ANY OTHER CAUSE. Customer hereby assumes and will bear the entire risk of direct and consequential loss or damage to Equipment or any part thereof from the date of delivery to the Ship -To location. Customer will pay any Municipal, County, State or Federal sales, excise or other taxes which may be levied upon the sales, transfer of ownership or installation of the Equipment, or levied or assessed against the Equipment or the ownership cruse thereof. Customer shall indemnify JTP against and hold JTP harmless from any and all claims, actions, suits, proceeds, costs, expenses, damages and liabilities, including attorney's fees, claimed by any person, organization, association, or otherwise arising out of, or relating to the Equipment, use, possession, operation and/or condition, thereof, arising out of any event on or after the date of delivery of the Equipment to the Ship -To location. 4) ADDITIONAL INSTALLATION AND CONSTRUCTION CHARGES. JTP has estimated the cost of the Equipment and in some cases, the cost of installation of the Equipment based upon a reasonable review and inspection of the Ship -To location. However, should installation of the Equipment require additional material, labor or construction, either: (i) not originally estimated because of hidden or unknown conditions, or (ii) which Customer may request or desire, or that may be necessary to accommodate lire Equipment or move or change any existing equipment, cable or both, Customer agrees to pay all the additional charges associated with the required material and work. JTP will make reasonable efforts to notify Customer if additional installation or related charges will be incurred, however, because the inf nnultion may not be known by JTP until the actual installation is underway, lack of notification of Customer by JTP shall not alter Customers obligation and agreement to pay all such additional charges. Additionally, Customer hereby agrees to pay any additional installation or related charges incurred by JTP which are related to any delay or stoppage of work caused by the Customer. 5) TRAINING. JTP will provide initial instruction and training (as may be reasonably necessary) in the operation of the Equipment to personnel and employees of the Customer (which Customer requests be trained) at the time of the installation or start-up of the Equipment. Any subsequent training or instruction which Customer may desire will be charged to Customer at DTP's then prevailing rate for similar services in the same area. 6) CANCELLATION OF AGREEMENT. If Customer cancels this Agreement prior to .1I P-s shipment of the Equipment, refuses to permit JTP to install the Equipment, or notifies JTP after the execution of this Agreement of its refusal to accept such installation, Customer hereby agrees to pay JTP, a "Cancellation Fee" equal to all of the actual costs related to this Agreement incurred by JTP through the date of cancellation (including, but not limited to, restocking fees in the amount of twenty percent (20%) of the contract amount, freight charges, employee labor charges and any malerials or equipment special ordered for Customer which cannot be returned) plus twenty-five percent (25%) of such amount. 7) SECURITY INTEREST. The sale or other disposition of any of the Equipment prior to payment of the entire Purchase Price is prohibited. JTP shall be permitted to file appropriate UCC financing statements in order to preserve its interest in the Equipment until the purchase price is paid in full. g) MORE THAN ONE PARTY AS CUSTOMER. If more than one (1) party is named as Customer in this Agreement, the liability of each shall be joint and several �1 p I� 9) MISCELLANEOUS. C�O�OR14fl0 V a) Govemine Law and Venues This Agreement shall be governed by, and construed in accordance, with the law of the State of sin, and the venureIof action initiated pursuant to [his Agreement shall be the Circuit Court of D�Couoty, in. LARIffi gn eoo f 6010**DO h) Leg -al Costs. IfJT Packard is the prevailing party in any legal proceedings instituted by JTP for the enforcement of the terms and provi�mns ofthis Agreement, JTP shall be reimbursed by Customer for all of its reasonable costs, expenses and attorneys fees. c) Partial Invalidity. 'fire terms and provisions of this Agreement shall be deemed separable. If any temp or provision of this Agreement or Ire application thereof to any person or circumstances shall to any extent be invalid or unenforceable, the remainder of this Agreement, or the application of such term or provision to persons) or circumstance(s) other Than those as to which it is invalid or unenforceable, shall not be affected thereby. Each term and provision of this Agreement shall be enforceable to the fullest extent permitted by law. d) Notices. All notices will be effective when received by the other party. E-mail is an acceptable method otgiving notice if received by the person identified above. e) Purchase Orders. Notwithstanding terms and conditions contained in the Customer's purchase order, the terms and conditions ofthis Agreement shall prevail. f) Late Payment. Late payments shall be subject to a late payment charge of 1.5% per month (18% par year) on any outstanding and delinquent balance. g) Entire Agreement. THE TERMS OF'I -HIS AGREEMENT REPRESENT LuE COMPLETE AND ENTIRE AGREEMENT BETWEEN JTP AND CUSTOMER WITH RESPECT TO THE TRANSACTION DESCRIBED HEREIN. NO VERBAL REPRESF.NTA HON OF ANY SALESPERSON, AGENT, OFFICER OR EMPLOYEE OF JTP SHALL OPERATE TO VARY THE WRITTEN TERMS HEREOF. h) Waiver. A waiver of the strict performance of any term of this Agreement by JI P shall not be deemed waiver of any other provision ofthis Agreement. Page 6 of 6 275 Investment Court, Verona, WI 53593 800-972-9778 www.i aackard.com 800-579-5235 Fax City of Fort Collins Administrative Services Finance Department - Accounting Division BLANKET EXEMPTION CERTIFICATE (For use by States, Territories, or political subdivision thereof) Date: August 3, 2005 The undersigned hereby certifies that she is Joyce Grenz, Accounts Payable Representative of City of Fort Collins to execute this certificate and that the article or articles specified in the accompanying orders, or on the reverse side hereof, are purchased from J T PACKARD ASSOCIATES. INC. for the exclusive use of the City of Fort Collins of the State of Colorado. It is understood that the exemption from tax in the case of sales of articles under this exemption certificate to a State, etc., is limited to the sale of articles purchased for its exclusive use, and it is agreed that if articles purchased tax free under this exemption certificate are used otherwise or are sold to employees or others, such fact will be reported by me to the manufacturer of the article or articles covered by this certificate. It is also understood that the fraudulent use of this certificate to secure exemption will subject the undersigned and all guilty parties to a fine of not more than $10,000.00 or to imprisonment for not more than five years, or both, together with costs of prosecution. State of Colorado Department of Revenue, Certificate of Exemption Identification Number 98-04502. (Signature) Accounts Pavable Ret) — Accounting Dent. (Title of Officer) 215 North Mason Street • 2nd Floor • P.O. Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6770 • FAX (970) 221-6782