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Home My WebLink AboutCHANGE ORDER - BID - 5918 PORTABLE TOILETS (3)CHANGE ORDER NO. UNITED SITE SERVICES -1 PROJECT TITLE: UNITED SITE SERVICES PORTABLE TOILET RENTALS (GENERAL SERVICES) CONTRACTOR: UNITED SITE SERVICES DESCRIPTION: 1. Reason for change: ADD LOCATIONS FOR GOLF, LIGHT & POWER. ADD CONTACT NAMES AND CONTACT INFORMATION. 2. Description of Change: REVISE "PORTABLE TOILETS LOCATIONS" PORTION OF PRICING AND SCOPE OF WORK (EXHIBIT A); REVISE CITY CONTACT INFORMATION. 3. EFFECTIVITY DATE: ALREADY IN PROGRESS TOTAL THIS CHANGE ORDER: ADDS $406.00/MONTH IN APPLICABLE MONTHS ACCEPTED BY: G=// `%i / DATE: ✓United Sit ervices Representative ACCEPTED BY: TE: 7 �0 rec or of Purchasing & Risk Management cc: Service Provider Purchasing 9/99 v (K EXHIBIT A PRICING AND SCOPE OF WORK GENERAL SERVICES REQUIREMENTS Daily rental of portable toilets to be serviced once per week (for special events) Estimate 4 @ $44.00//Each $176.00 Total Daily rental of handicapped -accessible portable toilets to be serviced once per week (for special events) Estimate 2 @ $55.00/Each $110.00 Total Monthly rental of portable toilets to be serviced once per week (see General Services Locations) 26 @ $58.00/Each $1,508.00 Total Monthly rental of handicapped -accessible toilets to be serviced once per week (see General Services Locations; Natural Areas) 3 @ $81.00/Each $243.00 Total Monthly rental of handicapped toilet to be serviced once per week @ Soapstone Prairie 1 @ $81.00/Each $81.00 Total GRAND TOTAL $2,118.00 Scope of Work and General Requirements 1. Each portable toilet shall display a record of service clearly identifying personnel performing service and date of service. 2. Pick up of canceled units or of units reaching their pre -established termination date will be made within one week of cancellation or termination. 3. Units will be anchored, at the expense of the Contractor, where necessary. 4. Minor repairs of units will be made on site when possible. Any unit which cannot be repaired on site must be exchanged within 48 hours. 5. Contractor must insure that toilet tissue will be placed in all units at the time of service. 6. Units which have been overturned shall be righted by the Contractor at no charge to the City. 7. Each unit shall be equipped with original equipment or the manufacturer's replacement parts. Units with altered or rigged equipment will not be accepted, i.e., eye and hook as replacement for locking mechanism. 8. Each unit shall be equipped with a working lock system, occupied/vacant indicator, tissue paper holder that is firmly attached to the unit per manufacturer's specification, seat cover shall be hinged and in working order. All other equipment shall be in working order. 9. All units shall be consistent in color, appearance and age. These units are for public use and must represent a positive image. 10. Frequency of cleaning units must be maintained, i.e. weekly or daily. If awarded contractor misses cleaning any units more than two times per year, City has the right to cancel contract and award a new contract with next low responsive, responsible bidder. 11. Awarded contractor will be responsible for replacement of portable toilet if damaged by an act of God. City will be responsible for replacement if damaged by vandalism. 12. The Contractor shall provide one single point of contact to the City to handle any service issues, and notify the City immediately if there is a contact change. The Contractor shall also provide one single point of contact to the City to handle any billing issues. The Contractor agrees to hold prices firm for the term of the Annual Contract. Any price adjustment requests for the following year will be submitted when the Renewal Letter is sent out; the City of Fort Collins uses the Denver Boulder Greeley CPIU index published by the Colorado State Planning and Budget Office as a guide. The contractor agrees that they will not charge the City any Fuel Surcharges, Finance Charges, or Late Charges. All billing will be sent to the Accounts Payable Department at P.O. Box 580, not to the individual departments. a) SERVICE PROVIDER SERVICE ISSUES CONTACT: Vickie Speer TELEPHONE: (303) 985-0164 FAX: (303) 985-1428 Or (888) 232-0001 EMAIL: Vickie.speer@unitedsiteservices.com CELL #: (303) 210-0849 EMERGENCY: (303) 435-0077 BACKUP: Rochelle Denner SERVICE PROVIDER BILLING ISSUES CONTACT: Richard Priest TELEPHONE: (303) 985-0164 FAX: (303) 985-1428 Or (888) 232-0001 EMAIL: Richard.priest@unitedsiteservices.com CELL #: (303) 985-0164 EMERGENCY: (303) 435-0077 BACKUP: Larry Perez b) CITY SERVICE ISSUES CONTACT: Mike Calhoon, Parks & Recreation TELEPHONE: (970) 221-6128 FAX: (970) 221-6849 EMAIL: mcalhoonafcgov.com Jim Miller, Natural Resources TELEPHONE: (970) 416-2133 FAX: (970) 224-6177 EMAIL: 0miller(a)fcgov.com Doug Evans, Collindale Golf Course TELEPHONE: (970) 221-6292 EMAIL: devans(o)fcgov.com Randy Bonneville, Southridge Golf Course TELEPHONE: (970) 416-2787 EMAIL: rbonneville@fcgov.com Jim Higgins, City Park Nine Golf Course TELEPHONE: (970) 221-6653 EMAIL: ihiaains@fcgov.com Jim Schwartz, Light & Power TELEPHONE: (970) 221-6393 EMAIL: ichwartz@fcgov.com CELL #: N/A EMERGENCY: (970) 221-6775 BACKUP: Ed Bonnette (970) 221-6775 CITY BILLING ISSUES CONTACT: Alicja Miodonski TELEPHONE: (970) 416-2438 FAX: (970) 221-6782 EMAIL: amiodonski@fcgov.com CELL #: N/A EMERGENCY: (970) 221-6788 BACKUP: Linda Brown (970) 416-2441 GENERAL SERVICES PORTABLE TOILET LOCATIONS PARKS These portable toilets need once a week service. (Date of service is 10/17/05 to 4/17/06) (Legacy, Rolland Moore B-ball, NACC, and Dog Park are year'round) Site Address Number of Units Buckingham Park 101 First St. 1 City Park Ballfields 211 S. Bryan Ave. 1 Cottonwood Glenn 3074 S. Overland Trail. 1 Dog Park Horsetooth Rd. & Horsetooth Ct. 1 Edora Park 1420 East Stuart Street 1 English Ranch Greenbriar Park Homestead Park Legacy Park Martinez Park Old Fort Collins Heritage Park (NACC) Rolland Moore Park Spring Park Troutman Park 3825 Kingsley Drive 1 730 Willox Lane 1 7045 Avondale Dr. 1 300 Woodlawn Drive 1 600 N. Sherwood 1 112 E. Willow 1 2201 South Shields Street 3 2100 Matthews St. 1 500 W. Troutman Parkway 1 CEMETERY Weekly service from March to November. Monthly service December to February. Roselawn Cemetery 2718 E. Mulberry 1 NATURAL AREAS Gustav Swanson N. Shields Pond Riverbend Ponds Arapaho Bend Bobcat Ridge Soapstone Prairie 445 Linden St. 1 accessible 1333 N. Shields St 1 accessible 2425 Countryside Dr. 1 3950 County Rd 7 1 8281 W County Rd 32C Masonville 1 accessible 3700 Soapstone Prairie Rd. 1 accessible 25 mi north on 1-25 GOLF These portable toilets need once a week service. (City Park Nine date of service is 10/17/05 to 4/17/06) (Collindale and Southridge are year'round) Site Address Number of Units City Park Nine Golf Course 411 S Bryan Ave 1 Collindale Golf Course 1441 E Horsetooth Rd 2 Southridae Golf Course 5750 S Lemav Ave 3 LIGHT & POWER (Year'round service) Site Sub Station (west side) Address Prospect & Timberline Rds Number of Units 1 Administrative Services Purchasing Division City of Fort Collins July 22, 2005 United Site Services Inc. 6015 E. 591h Ave. P.O. Box 219 Commerce City, CO 80037 Attn: Vickie Speer, Account Manager Dear Vickie: Attached please find two (2) copies of our Change Order Form which will incorporate the additions of the site locations at Light & Power and our three Golf Courses into the Pricing and Scope of Work (Exhibit A) of our existing Contract for Portable Toilets Rental and Servicing. Please sign them and return them to me as soon as possible. When I get the two copies back, I will route them Jim O'Neill, our Director of Purchasing, for his signature on behalf of the City. I will retain one for the Purchasing file, and the second signed copy will be returned to you for your file. This will give us an up-to-date listing of all City toilet locations and customer contact information in the contract file. Also, I noticed that the invoices are coming to my attention; would you please correct it so that all invoices go to the attention of Alicja Miodonski in Accounts Payable (the PO Box 580 address is fine). Thanks for your patience! I look forward to your reply. Sincerely, Ed Bonnette, C.P.M., CPPB Buyer Purchasing Division City of Fort Collins 215 North Mason Street • 2nd Floor • P.O. Box 580 • Fort Collins, CO 80522-0580 • (970) 221-6775 • FAX (970) 221-6707