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Home My WebLink AboutRFP - P986 REAL ESTATE BUYERS AGENT (2)REQUEST FOR PROPOSAL CITY OF FORT COLLINS REAL ESTATE BUYER'S AGENT Proposal Number P-986 Proposal Date: 3:00 p.m. (our clock) May 17, 2005 REQUEST FOR PROPOSAL CITY OF FORT COLLINS P986 Real Estate Buyer's Agent The City of Fort Collins is seeking proposals from Real Estate Buyer's Agent/Broker to represent the City in acquiring land suitable for future residential development under the City's Affordable Housing Land Bank program. Written proposals [please provide five (5) copies] will be received at the City of Fort Collins' Purchasing Division, 215 North Mason St., 2nd floor, Fort Collins, Colorado 80524. Proposals will be received before 3:00 p.m. (our clock), May 17, 2005. Proposal No. P-986. If delivered, they are to be sent to 215 North Mason Street, 2nd Floor, Fort Collins, Colorado 80524. If mailed, the address is P.O. Box 580, Fort Collins, 80522-0580. Questions concerning the scope of the project should be directed to Maurice Head, Project Manager (970) 221-6342. Questions regarding proposals submittal or process should be directed to James B. O'Neill II, CPPO, FNIGP, Director of Purchasing and Risk Management. (970) 221-6775. A copy of the Proposal may be obtained as follows: Call the Purchasing Fax -line, 970-416-2033 and follow the verbal instruction to request document #30986. 2. Download the Proposal/Bid from the BuySpeed Webpage, https://secure2.fcgov.com/bso/login.isp 3. Come by Purchasing at 215 North Mason St., 2"d floor, Fort Collins, and request a copy of the Bid. Sales Prohibited/Conflict of Interest: No officer, employee, or member of City Council, shall have a financial interest in the sale to the City of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision - making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the City. Soliciting or accepting any gift, gratuity favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the City of Fort Collins is prohibited. Collusive or sham proposals: Any proposal deemed to be collusive or a sham proposal will be rejected and reported to authorities as such. Your authorized signature of this proposal assures that such proposal is genuine and is not a collusive or sham proposal. The City of Fort Collins reserves the right to reject any and all proposals and to waive any irregularities or informalities. Sincerely, James B. O'Neill II, CPPO, FNIGP Director of Purchasing & Risk Management 1 REQUEST FOR PROPOSAL CITY OF FORT COLLINS P986 Real Estate Buyer's Agent Purpose The City is seeking a "Real Estate Buyer's Agent/Broker" to represent the City in acquiring land suitable for future residential development as part of the Affordable Housing Land Bank program ("Program"). The goal of the Program is to maintain an adequate supply of land for housing low and moderate income persons and families. The City has $1.3 million available to expend for land banking purposes and additional funding is anticipated in the future. The Program will acquire sites in fee simple that are primarily appropriate for multi -family residential development and hold them long term so that they are available when needed. Role of the Broker The Broker's primary responsibilities will be identifying and evaluating potential sites, bringing the information to the City for review, and proceeding with negotiation to acquire the properties if so directed by the City. The Scope of Work is described in more detail in Exhibit A to the proposed contract attached to this RFP. Site Selection Criteria The Broker will focus on identifying sites in the City's Growth Management Area. Some in -fill sites should be considered to provide a distribution of sites around the City. However, land not yet subject to intense development pressures will probably be cheaper than in -fill sites. For this reason, sites the City may acquire should meet the majority of the following characteristics: 1. Sites should be the most affordable when considering not only the cost of the land but also the cost to develop the site. 2. Sites should generally be 5-15 acres in a wide variety of locations to distribute affordable housing throughout the City. 3. Sites should be close to services, public transportation, and infrastructure, without environmental constraints and ready for development within a 5 to15 year time period. 4. Sites should be located within 1/2 mile of a planned or existing elementary school or middle school. 5. Sites should be located within 1/2 mile of planned or existing parks. 6. Sites should be located within 1/2 mile of planned or existing transit routes. 7. Sites should be within 1/2 mile of planned future employment and retail centers. 8. Sites should be consistent with City and County Capital Improvement Programs. 2 9. The zoning and structure plan of sites should also be considered. 10. The sites should -be consistent with City Plan. Evaluation Factors Written proposals should include the following information which will be evaluated in determining the successful Real Estate Buyer's Agent/Broker: 1. To demonstrate familiarity with the Program goals and site selection criteria, the Broker shall provide a list of 3 properties that he or she believes are appropriate for the Program, including an explanation of why they are appropriate. 2. The Broker shall provide a description of qualifications, experience and resources as they relate to undertaking this work. 3. The Broker shall provide a list of clients for whom work has been performed, including the names of the person or firm contact person, addresses and phone numbers. 4. Broker's proposed fee for providing the services to the City. This fee should be defined as a percentage of the purchase price for a property closed on by the City in two different circumstances: (a) When the Broker completes all negotiations with a seller and the property can be brought under contract by Broker using the City's standard form purchase and sale agreement with no material changes or additional contingencies, Broker's fee will be (b) When the Broker negotiates with a seller and brings the terms of a transaction to the City but City staff must complete the document preparation and review because the property cannot be brought under contract without material changes to the City's standard form purchase and sale agreement, additional agreements such as easements or a lease back to seller, action by the City Council, additional contingencies or other similar issues, Broker's fee will be %. The City will pay Broker's fee for a property on closing. Scheduling The City would like to locate appropriate Land Banking sites and bring them under contract within 120 to 150 days of executing a contract with Broker. Disclaimer The City of Fort Collins reserves the right to reject any and all Real Estate Buyer's Agents/Brokers, according to City's own judgment and best interest. 3 REVIEW AND ASSESSMENT Professional firms will be evaluated on the following criteria. These criteria will be the basis for review of the written proposals and interview session. The rating scale shall be from 1 to 5, with 1 being a poor rating, 3 being an average rating, and 5 being an outstanding rating. WEIGHTING QUALIFICATION STANDARD FACTOR 2.0 Scope of Proposal Does the proposal show an understanding of the project objective, methodology to be used and results that are desired from the project? 2.0 Assigned Personnel Do the persons who will be working on the project have the necessary skills? Are sufficient people of the requisite skills assigned to the project? 1.0 Availability Can the work be completed in the necessary time? Can the target start and completion dates be met? Are other qualified personnel available to assist in meeting the project schedule if required? Is the project team available to attend meetings as required by the Scope of Work? 1.0 Motivation Is the firm interested and are they capable of doing the work in the required time frame? 2.0 Cost and Do the proposed cost and work hours compare Work Hours favorably with the project Manager's estimate? Are the work hours presented reasonable for the effort required in each project task or phase? 2.0 Firm Capability Does the firm have the support capabilities the assigned personnel require? Has the firm done previous projects of this type and scope? 2/9/00 1 Reference evaluation (Top Ranked Firm) The project Manager will check references using the following criteria. The evaluation rankings will be labeled Satisfactory/Unsatisfactory. QUALIFICATION STANDARD Overall Performance Would you hire this Professional again? Did they show the skills required by this project? Timetable Was the original Scope of Work completed within the specified time? Were interim deadlines met in a timely manner? Completeness Was the Professional responsive to client needs; did the Professional anticipate problems? Were problems solved quickly and effectively? Budget Was the original Scope of Work completed within the project budget? Job Knowledge If a study, did it meet the Scope of Work? If Professional administered a construction contract, was the project functional upon completion and did it operate properly? Were problems corrected quickly and effectively? F/9/00