HomeMy WebLinkAboutCHANGE ORDER - REQUISITION - 22980Transportation Services
Transportation Planning
CHANGE ORDER FORM
City of Fort Collins
PROJECT TITLE: Mason Transportation Corridor
PROJECT NUMBER: 30521900
CONTRACTOR: Felsburg Holt & Ullevig (PO #2206648)
CHANGE ORDER NUMBER: 2
In preparing change orders show in order as separate numbered paragraphs the following:
1. Reason for change. 2. Description of change.
3. Change in contract cost. 4. Change in contract time.
1. & 2. See attached for reason and description of change.
3. The contract cost will increase by $271,777.60
4. The contract time will be extended thru December. 2006.
ORIGINAL CONTRACT COST
TOTAL APPROVED CHANGE ORDERS
TOTAL PENDING CHANGE ORDERS
TOTAL THIS CHANGE ORDER
ADJUSTED CONTRACT COST
(Assuming all change orders approved)
ACCEPTED BY:
SUBMITTED BY:
REVIEWED BY:
APPROVED BY:
APPROVED BY:
APPROVED BY:
cc: City Clerk
Contractor
Purchasing
Project File
Area Direc r)
i►"'
Agent)
$1,642,542.00
$96,120.00
$0.00
$271,777.60
$2,010,439.60
DATE: a�
DATE: f 1
TE:
DATE: 6. 01-0 4S
DATE: 6 , /%%- ag
DATE:
215 North Mason • First Floor • P.O. Box 580 • Fort Collins, CO 80522-0580 • (970) 224-6058 • FAX (970) 221-6239
Mason Transportation Corridor
Phase III Scope of Services
Mason Trail — Spring Creek to Laurel Street
• BNSF Coordination Meeting FHU anticipates four coordination meetings with the
BNSF to discuss trail elements. We anticipate two railroad strategy meetings and two
railroad coordination meetings.
• FIRIFOR Review Meeting — FHU will submit up to 10 sets of plans and specifications for
review by the City and CDOT. This meeting will be held once the Final Design plan
package is identified and completed to an appropriate level of detail. This meeting will
be conducted to discuss the comments to the plans. FHU will prepare graphics, facilitate
the meeting, and prepare meeting minutes.
3.6 Final Revisions and Bidding
FHU will incorporate the comments from the review meeting and will prepare a set of "for bid"
plans. These will be provided in 11 "x17" format. A 24" x 36" set of reproducible mylars and
digital copies of the final drawings will be provided to the City. The City will produce copies to
advertise the project, to accept bids from the contractors, and to award the contract. FHU will
support the bidding through our attendance at the pre -bid meeting with the contractors, by
responding to questions during the bidding process, and by assisting the City with review of the
bids.
3.7 Project Management
FHU will provide prudent and continuous management of FHU staff and subconsultants.
Monthly progress reports will be provided to the City's Project Manager, and as -needed
telephone coordination meetings will be conducted to assure that work is progressing and to
resolve issues at the earliest possible time.
FELSBURG
HOLT &
U LL E V I L 8 April 14, 2005
Project Schedule
Mason Trail - Spring Creek to Laurel Street
2005
2006
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John Stephen - MTC Trail Change Order over $100,000 exception to competitive Process Page 1
From: Jim O'Neill
To: Diane Jones
Date: 5/17/2005 4:06:54 PM
Subject: MTC Trail Change Order over $100,000 exception to competitive Process
Diane, Pending your approval this will be scheduled for the June 7 Council meeting. Please let me or the
department know if you have any questions. Jim
Original Contract Cost $1,642,542.00
Total approved change orders $96,120.00
Change Order # 2 $271,777.60
Background: The Transportation Department is requesting the approval of a change order for the total
amount of $271,777.60 with Felsburg Holt & Ullevig for design work for the MTC Trail addition extending
north of the Spring Creek trail through the Colorado State University (CSU) campus. Funding for this
additional MTC design work has been provided by a Surface Transportation — Urban (STU) grant to the
City of Fort Collins from the Colorado Department of Transportation (CDOT) and the North Front Range
Metropolitan Planning Organization (MPO). This new grant funding was added to the existing Building
Community Choices (BCC) funds and the other grant funds received for this trail project by City Council on
February 1, 2005. In the future, the City will continue to pursue additional grant funding to cover the
additional construction costs for this northern segment of the MTC Trail. This extension of the MTC Trail
northward from the Spring Creek Trail is consistent with the adopted Master Plan for the Mason
Transportation Corridor Project. The reasons for amending the City's existing contract with FHU include
that this approach is more cost-effective and beneficial to the City given FHU's expertise with prior design
of the overall MTC project. Their extensive knowledge and direct experience on the MTC project team
offers the best opportunity for continuity and streamlining between the previous MTC work efforts and this
next phase of the corridor project. FHU has an outstanding working relationship established with City
staff, Colorado State University staff, the Colorado Department of Transportation representatives as well
as the key players within the Burlington Northern Santa Fe Railway Company. FHU is very familiar with the
specific CDOT requirements for grant -funded projects. FHU understands how the bicycle/pedestrian trail
component integrates with the overall MTC objectives. FHU has done extensive research regarding the
storm drainage/floodplain issues related to the proposed trail underpass of Prospect Road. Overall, FHU's
excellent performance on the prior phases of the MTC project and in-dept knowledge of this corridor
segment north of Spring Creek, makes the amendment to their existing contract quite sensible for the
City. Amending FHU's contract to include this new design work has been approved by CDOT. With City
approval, this phase of the project is poised to begin work immediately. The design of the extension of the
MTC trail to the north is scheduled to be completed by the end of 2006. The City will continue to pursue
any funding options that include federal, state and local sources, as well as public -private partnerships, to
construct this future segment of the MTC trail project. This proposed amendment to the existing FHU
contract for the MTC trail project is scheduled for the June 7th City Council meeting. Attached is a copy of
the Agenda Item Summary prepared for the upcoming Council meeting.
CC: Ingrid Decker; John Stephen; Kathleen Bracke; Mark Jackson; Mike Herzig; Ron
Phillips; Sandy O'Brien; Tara Leman; Tom FRAZIER; Wanda Krajicek
AGENDA ITEM SUMMARY
FORT COLLINS CITY COUNCIL
SUBJECT
ITEM NUMBER: 24
DATE: June 7, 2005
STAFF: Jim O'Neill
Tom Frazier
Kathleen Bracke
Resolution 2005-062 Authorizing the City to Enter into a Change Order with Felsburg Holt &
Ullevig to Amend an Existing Agreement to Include the Design of the Mason Transportation
Corridor Trail Project North from the Spring Creek Trail to Connect with the Colorado State
University Campus as an Exception to the Competitive Process over $100,000.
RECOMMENDATION
Staff recommends adoption of the Resolution.
FINANCIAL IMPACT
The contract amendment with the existing Mason Transportation Corridor (MTC) consulting firm,
Felsburg Holt & Ullevig, is $271,777.60. Funding for this additional MTC design work has been
provided by a Surface Transportation — Urban (STU) grant to the City of Fort Collins from the
Colorado Department of Transportation (CDOT) and the North Front Range Metropolitan Planning
Organization (MPO). This new grant funding was added to the existing Building Community
Choices (BCC) funds and the other grant funds received for this trail project by City Council on
February 1, 2005. This new grant will fund the design of the MTC Trail addition extending north
of the Spring Creek trail through the Colorado State University (CSU) campus. The first phase of
the trail extends south of Spring Creek to the Fossil Creek Trail, south of Harmony Road. In the
future, the City will continue to pursue additional grant funding to cover the additional construction
costs for this northern segment of the MTC Trail.
EXECUTIVE SUMMARY
This Resolution will authorize the City Manager to amend the existing agreement, by change order,
with the consulting firm of Felsburg Holt & Ullevig (FHU), which designed the southern portion
of the trail, to include the design for the Mason Transportation Corridor (MTC) Trail project north
from the Spring Creek Trail through the CSU campus. In the future, the City will continue to pursue
additional grant funding to cover the construction costs for this segment of the MTC Trail. This
extension of the MTC Trail northward from the Spring Creek Trail is consistent with the adopted
Master Plan for the Mason Transportation Corridor Project.
Mason Trail Fee Proposal
Fort Collins, Colorado
April 14, 2005
MFELSBURG
r4 &
ULLEVIG
City of Fort Collins
PROJECT FEE SUMMARY BY TASK - April 14, 2005
PRELIMINARY ENGINEERING FEE TOTAL = $271,777.60
FEE ESTIMATE BY TASK
Fee
Fee Percent
Task
Estimate
ODC's
Sub's
Subtotal
of Total
Trail/Roadway Alignments
$41,720.00
$1,586.00
$38,391.10
$81,697.10
0.30
Hydrology and Hydraulics
$39,000.00
$1,950.00
$40,950.00
0.15
Structures
$30,820.00
$1,541.00
$13,541.00
$45,902.00
0.17
Environmental Mitigation
$11,530.00
$576.50
$7,155.50
$19,262.00
0.07
Railroad Coordination
$12,650.00
$632.50
$3,740.00
$17,022.50
0.06
Project Management
$42,280.00
$2,114.00
$44,394.00
0.16
Public Relations/Involvement
$22,550.00
$22,550.00
0.08
Subtotal
$178,000.00
$8,400.00
$85,377.60
$271,777.60
1.00
DBE Involvement:
Kumar & Associates (Hazardous Materials) _
HC Peck & Associates (Railroad Coordination) _
City Visions (Public Involvement) =
Total
$7,155.50
$3,740.00
$17,050.00
$27,945.50
10.3%
Mason Transportation Corridor
Phase III Scope of Services
Mason Trail — Spring Creek to Laurel Street
SCOPE OF SERVICES
FELSBURG HOLT & ULLEVIG
1. PRELIMINARY AND FINAL DESIGN
MASON TRAIL — SPRING CREEK TRAIL TO LAUREL STREET
The Mason Street Transportation Corridor Master Plan (October 2000) and the Environmental
Analysis and Preliminary Engineering phase of the Mason Transportation Corridor project
resulted, in part, in a conceptual design for the Mason Trail. The conceptual design of the
preferred alternative, including the Bus Rapid Transit (BRT) portion, was depicted on aerial
photography and is included in the Mason Transportation Corridor Alternatives Analysis Report
(July 2004). In this report, the conceptual design followed the alignment identified in the Master
Plan, but with alternative options for certain segments. It is our understanding that the design of
the Mason Trail from the Spring Creek Trail to Laurel Street will follow the design of the Master
Plan.
In summary, the Master Plan bike and pedestrian trail alignment is along the west side of the
Burlington Northern & Santa Fe Railroad (BNSF) from Spring Creek to Lake Street, crossing
Prospect Road via a grade -separated crossing. At Lake Street, the trail changes modes from
an off-street trail to on -street bike lanes along both exclusive BRT (Lake Street to University
Avenue) and shared BRT/public roadways (University Avenue to Laurel Street) with the
roadway/bike lane alignment being along the east side of the BNSF tracks to Old Main Drive.
The bike lane mode continues northward; however, the roadway/bike lanes are split on either
side of the BNSF tracks between Old Main Drive and Laurel Street.
The Scope of Work for this project will be conducted in two phases:
A Preliminary Design phase will refine the Master Plan alignment and design
features that includes the following basic design parameters: a) an off-street
bike/pedestrian trail between Spring Creek and Lake Street with a grade -separated
structure crossing of Prospect Road, 2) a new "roadway"/bike lane/sidewalk between
Lake Street and University Avenue, and 3) the addition of bike lanes along the
existing public street between University Avenue and Laurel Street (possibly with
roadway widening).
2. The Final Design is also based on the Master Plan alignment and design features;
however, depending upon available monies for project construction, this phase could
be modified to reflect only those elements fiscally possible for implementation. Final
design of the project will not be conducted until there is a clear understanding of the
budgetary limitations for project construction. We have provided budget options for
the project based on the final design of only a part of the entire alignment or for the
entire alignment.
FELSBURG
HOLT &
ULLEVIG 1 April 14, 2005
Mason Transportation Corridor
Phase III Scope of Services
Mason Trail — Spring Creek to Laurel Street
Critical design issues related to the above project approach include:
• Coordination with Future BRT System — The Preliminary Design will include
accommodations for the future BRT system between Lake Street and Laurel Street.
This work would include the design of the new "roadway"/bike lane/sidewalk section
between these two streets to accommodate the future bus operations and would also
accommodate the footprint of a future BRT station in the southeast corner of the
intersection of University Avenue and the BNSF tracks.
• Crossing of Prospect Road - The crossing of Prospect Road creates challenges in
regards to drainage, utility and floodplain design and mitigation for a bike/pedestrian
structure. There are unique challenges associated with how the crossing could be
designed, including: 1) providing parking lot access in the northwest corner of the
Prospect Road intersection with the BNSF tracks and 2) assuring that, if an underpass is
designed, the Spring Creek flood flows do not cross under Prospect Road and flood
areas to the north. A preliminary design for both an underpass and an interim at -grade
crossing will be completed, potentially with the final design only including the at -grade
crossing if funds are limited.
• Floodplain Impact Mitigation — The area upstream of the BNSF embankment
encompasses the floodplain and floodway of Spring Creek with this floodway area being
regulated by FEMA and the City of Fort Collins. It will be necessary to conduct hydraulic
modeling of the Spring Creek floodplain area to ascertain trail impacts to flood
elevations. City floodplain regulations allow encroachments or fill in the floodway as
long as the modeling of those encroachments indicate that there will not be a rise in
water surface elevation, or if there is a rise in water surface elevation resulting from the
encroachment, that the encroachment must be mitigated on adjacent properties and a
CLOMR must be prepared. Changes to the floodplain, for example water surface
elevations or floodplain boundaries, would require a CLOMR submittal to FEMA for
approval. If a CLOMR is required, a LOMR would be submitted after construction based
on as -built information to formally revise the City and FEMA mapping.
It is understood that design is currently underway by the Fort Collins Utilities Department
for flood control facilities along Spring Creek. Construction is anticipated in the fall of
2005 and into 2006 with one of those improvements being reinforcement of the BNSF
embankment. Coordination with these projects will be crucial to the success of the
Mason Trail.
Currently there are two hydrologic and hydraulic models pertaining to Spring Creek — the
FIS model and the effective revised City model. The City has submitted revised
hydrologic and hydraulic models to FEMA for review to change the official FEMA
floodplain models. FEMA has approved the use of the revised City models and analyses
of the proposed improvements should be based on the City models.
FELSBURG
HOLT &
U L L E V I G 2 April 14, 2005
Mason Transportation Corridor
Phase III Scope of Services
Mason Trail — Spring Creek to Laurel Street
• Environmental Impacts — There may be impacts to wetlands near/adjacent to Spring
Creek. Every opportunity will be availed to avoid or minimize these impacts. If impacts
are unavoidable and mitigation is needed, mitigation will first be conducted on -site if
possible, or at the site used for previous Mason Trail designs, i.e., at the site to the north
of Horsetooth Road and on the west side of the BNSF tracks. FHU will be responsible
for the following environmental clearances: 1) wetlands (including a 404 permit, if
needed), 2) threatened and endangered species, 3) hazardous materials, 4) NPDES,
and 5) Section 4f analyses. Environmental information contained in the Mason
Transportation Corridor Alternatives Analysis Report will be utilized to the extent
practical. Other impacts such as noise and air quality are not determined to be
significant and do not require further analysis. The Colorado Department of
Transportation has indicated that they will complete the archeological, paleontology and
historical environmental clearances for the project.
• Northwest Quadrant Access - It will be necessary to research property
boundaries/access issues and constraints related to the residential parking lot in the
northwest corner of the BNSF tracks/Prospect Road intersection.
• Parking Mitigation — It is our understanding that CSU has enlarged the surface parking
lot in the southeast corner of the BNSF/University Avenue intersection. It will be
necessary to evaluate and mitigate parking impacts near University Avenue and for on -
street parking between University Avenue and Laurel Street. Discussions with CSU will
be critical to understanding opportunities and constraints in regards to parking
replacement.
2. REQUESTED CITY DATA
We understand that the City will furnish specific information to facilitate decision -making and
trail design to the extent that current information is available, including:
• Survey — This information will include all of the planimetric and topographic features of
the design corridor, tied to the High Accuracy Reference Network (HARN). In addition,
the survey will show all right-of-way and easement information, including easements
provided by the BNSF to Colorado State University (CSU) and/or other property owners.
Furthermore, the survey will include underground and overhead utility information
including utility profile data for sanitary and storm sewers and other utilities as
necessary. This information is likely only needed near the Prospect Road intersection
with the BNSF, but is of critical importance in this area.
• Right -of -Way Research - Research property boundaries/access issues and constraints
related to the residential parking lot in the northwest corner of the BNSF tracks/Prospect
Road intersection. The City of Fort Collins will conduct these investigations, coordinate
potential solutions with CSU and private property owners and recommend the alternative
access concept. FHU will design said access.
FELSBURG
HOLT &
U LL E V I L 3 April 14, 2005
Mason Transportation Corridor
Phase III Scope of Services
Mason Trail — Spring Creek to Laurel Street
• Development Plans — The City will provide FHU access to current development plans
including the proposed recreational fields planned within the Spring Creek floodplain to
the west of the BNSF tracks and to the south of Prospect Road, and any development
plans that may arise for the former trailer park on the east side of the BNSF tracks and
to the north of Creekside Park.
• Lighting/Security Plans — Fort Collins Light & Power will provide the lighting plans and
installation for the project. It is our understanding that lighting requirements will be a
minimum of 1.0fc. FHU will facilitate discussions between Fort Collins Light & Power,
and Fort Collins and CSU Police Departments in regards to lighting locations and
locations related to security measures. FHU will include the proposed light standard
locations along the corridor.
• Spring Creek Floodplain — Current hydrologic and hydraulic modeling for the Spring
Creek basin as well as project modeling and plans for the Spring Creek Flood Control
Project. These models utilize the HEC-Ras and MODSWMM software. The updated or
effective City models have been submitted to FEMA for review and adoption. FEMA is
allowing the use of these data for analysis prior to its adoption since it is the best
available information. Copies of the City's floodplain regulations and "Guidelines for
Submitting Floodplain Modeling Reports to the City of Fort Collins". Plans pertaining to
Fort Collins Utilities Department flood control improvements must also be provided.
3. PRELIMINARY AND FINAL DESIGN
The FHU team will perform the following work assignments to refine the details and resolve the
issues discussed above.
• Mason Trail Design - FHU will establish geometric definition of the trail alignment using
the Inroads software package. Cross -sectional elements will be added to these
alignments to establish slope limits. These will be compared to existing railroad and
private rights -of -way. Slopes will be adjusted, as possible, to remain inside the existing
right-of-way. Refinements of the horizontal and vertical alignments will be made to "best
fit" the corridor. FHU will request review and approval of the trail alignment by the BNSF
where the trail is inside BNSF right-of-way.
• Hydrology and Hydraulics — FHU will review the existing drainage patterns within the
corridor and will evaluate the impacts that the trail will have on these flow patterns;
drainage systems will be designed to maintain the historic flow patterns. The likely
system will involve cross culverts and extensions of existing ones. A final drainage report
will be prepared specific to this segment of the corridor. FHU will analyze the open
channel sections of Spring Creek to confirm the hydraulics and to develop alternative
solutions for incorporating the trail. Drainage improvements to the CSU section (Locust
Street Outfall) will be investigated to further improve this area. Submit for review and
approval a Drainage and Floodplain Modeling Report that includes existing and
proposed hydrologic and hydraulic modeling, drainage patterns and floodplain mapping.
�FELSBURG ' HOLT &
U LL E V I G 4 April 14, 2005
Mason Transportation Corridor
Phase III Scope of Services
Mason Trail — Spring Creek to Laurel Street
If a CLOMR is required, it will be submitted for review and approval also. FHU will
process the NPDES permit for the project.
• Structural Design — The major structural design effort will be for the grade -separation
structure for the trail crossing at Prospect Road. An underpass structure has been
identified to be the preferred crossing at this location, likely consisting of 'open trench"
construction of a box culvert and retaining walls. FHU will evaluate the constructability
of an underpass, following the Master Plan concept, and will identify any fatal flaw to
implementation. The main design issues will include 1) addressing drainage, safety, and
maintenance concerns at the structure due to influence from the Spring Creek flood
plain, 2) identification and mitigation of conflicting underground utilities at Prospect
Road, and 3) developing a construction phasing scheme to minimize traffic disruption at
Prospect Road. If an underpass fatal flaw is found, a preliminary evaluation of the
potential for constructing an overpass will be conducted.
A "minor" bridge structure will be required to cross the trail over Spring Creek. A
detailed investigation of effects from the Spring Creek floodplain will be required at this
structure, as it will likely be vulnerable to inundation from high flood -waters. A "break-
away" pre -fabricated bridge structure that can be re -set after a flood event will be
considered for this location.
The Alternatives Analysis Report identified several minor retaining walls to
accommodate the vertical trail alignment, and to avoid cutting and filling outside of the
designated trail easements/right-of-way. The wall types will be evaluated at each
location, with the goal to apply one type of wall in all locations for aesthetic consistency
along the trail.
• Crossing Details — At -grade crossing details of Lake, Pitkin and Laurel Streets,
University Avenue and Old Main Drive will be designed. We anticipate that pavement
treatments similar to the crossing designs in previous Mason Trail plans would be used;
however, alternative treatments on signing, striping and/or in -pavement lighting will be
presented for project team review. FHU will design an at -grade crossing of Prospect
Road as a substitute to a grade -separated structure. This work would include
establishing the alignment for the crossing, materials to be placed in the crossing, curb
ramp alignment, and pedestrian actuated traffic signal design.
The trail crossing of the BNSF tracks at Lake Street may need to be designed to meet
BNSF standards. It is not anticipated at this time that a formalized crossing of the BNSF
at Old Main Drive (for southbound bikes/pedestrians) will be necessary.
• Landscape/Urban Design — Landscaping and urban design features will be designed
for the corridor. The work could include the design of rest areas, the locations of
drinking fountains, picnic areas and wayfinding signage along the trail. Landscape
features to enhance the aesthetic nature of the corridor would be designed.
FELSBURG
HOLT &
U LL E V I L 5 April 14, 2005
Mason Transportation Corridor
Phase III Scope of Services
Mason Trail — Spring Creek to Laurel Street
• Environmental Mitigation — FHU will be responsible for identifying the potential wetland
and Threatened and Endangered Species environmental impacts of the project, develop
alternative solutions if necessary to avoid or minimize the potential impacts, prepare
environmental studies and delineations as needed, providing mitigation measures and
preparing the proper permits. If needed, wetland mitigation and revegetation plans will
be included in the construction plan set. FHU will be responsible for preparation of a
404 permit for submittal to the Corp of Engineers.
3.1 Plan Production
FHU will prepare final design plans for review and comment once the extent of the final design
has been identified. Final design plan sheets will be prepared to CDOT standards and will
include:
• Title Sheet (FHU)
• Standard Plans List (FHU)
• Typical Sections and General Notes (FHU et al)
• Details (FHU et al)
• Plan Sheets (FHU et al)
• Profile Sheets (FHU)
• Structural Plans and Details (FHU)
• Intersection Crossing Details (FHU/EDAW/Fehr & Peers)
• Crossing Details at BNSF Tracks (FHU)
• Traffic Signal Plans (FHU)
• Signing/Striping Plans (EDAW/FHU)
• Grading, Drainage and Erosion Control Plans (FHU)
• Cross -Sections (FHU)
• Landscape Plans and Details (EDAW)
• Environmental Mitigation and/or Revegetation Plans and Details (Kumar/FHU)
• Urban Design (EDAW)
3.2 Right -of -Way Plans
FHU will assist the City Surveyor with production of right-of-way plans for this project. Right-of-
way will be acquired using CDOT standard procedures. This will require production of right-of-
way plans, a legal description for each parcel and a control diagram. FHU will provide drafting
services for the production of the right-of-way plans including preparing an exhibit for each
property owner that graphically depicts the work to be performed.
FELSBURG
C' HOLT &
ULLEVIG 6
April 14, 2005
Mason Transportation Corridor
Phase III Scope of Services
Mason Trail — Spring Creek to Laurel Street
3.3 Railroad Right -of -Way and Coordination
FHU will assist with coordination for use of BNSF right-of-way as necessary. Anticipated
coordination items include:
■ Preparation of applications for Temporary Occupancy Permits for activities on railroad
property such as surveying and geotechnical investigation to be processed through the
BNSF's real estate group, Staubach Global Services, Inc.
■ Phone/electronic coordination with the BNSF Roadmaster for activities on railroad
property and flagging protection, when needed.
■ Phone/electronic coordination with BNSF Denver Engineering Division for guidance on
elements to be placed inside BNSF right-of-way
• Preparation of applications and exhibits associated with long term occupancy of design
elements on BNSF right-of-way property (i.e., easement agreement)
■ Phone/electronic coordination with Staubach Global Services, Inc. to progress
applications and obtain periodic status of applications
3.4 Project Specifications
FHU et al will prepare project specifications following the CDOT format.
3.5 Opinion of Probable Cost
FHU will quantify project elements at the Preliminary Design phase, developing an Opinion of
Probable Cost, to assist the City in identifying the extent of the Final Design.
3.5 Coordination and Reviews
FHU will conduct coordination meetings with the City, CSU, CDOT, its subconsultants and the
public. The following meetings are programmed:
• Project Coordination Meetings — These meetings will be held monthly with CDOT, CSU
and City of Fort Collins staff to present the project progress and to resolve issues. Two
additional meetings with CSU staff are anticipated to discuss specific campus issues.
FHU will schedule, conduct, and prepare the meeting minutes. Six progress meetings
are anticipated.
• Public Meeting — FHU will conduct two public meetings in an Open House format to
share the details of the plans and the construction schedule.
• Miscellaneous Coordination Meetings — FHU will attend up to three other coordination
meetings with other vested interest groups such as the irrigation companies, property
owners, and utility companies.
FELSBURG
HOLT &
ULLEVIG
J
April 14, 2005