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HomeMy WebLinkAboutCHANGE ORDER - GENERAL CORRESPONDENCE - 2206648CHANGE ORDER NO. 3 PROJECT TITLE: Mason Transportation Corridor CONTRACTOR: Felsburg Holt & Ullevig P.O. NUMBER: VENDOR NUMBER: 112468 CHARGE NUMBER: 50451301.528180.3 DESCRIPTION In preparing change orders show inorder as separate numbered paragraphs the following: 1. Reason for change. 2. Description of change. 3. Change in contract cost. 4. Change in contract time 1. Additional work requested by the City. N 4 a.610 SfA 6%//05 2. Revise the design for the Mason Corridor Bike Trail along the Manhattan Detention Pond. 3. Not to exceed $10,000.00 (Ten Thousand Dollars) 4. Not Applicable. (Attach additional sheets as required) ORIGINAL CONTRACT COST $1,642,542.00 TOTAL APPROVED CHANGE ORDERS $96,120.00 TOTAL PENDING CHANGE ORDERS $271,777.60 TOTAL THIS CHANGE ORDER $10,000.00 ADJUSTED CONTRACT COST $2,020,439.60 (Assuming all change orders approved) ACCEPTED BY: DATE: S10 10!5- (Contractor's Replresenta ve) REVIEWED BY: 1� c�K �0 DATE: 5 15, 55 APPROVED BY: & field Operations Manager) APPROVED BY: � ` (Utilities General Manager)) DATE: 2_S' DATE: APPROVED BY: DATE: (Purchasing Agent Over $15,000) CC: City Clerk Purchasing NOTE: Signature of Contractor indicates Contractor Project File agreement herewithin, including any adjustment in contract sum or contract time. MA FELSBURG (4HOLT 6L ULLEVIG engineering paths to transportation solutions April 19, 2005 Mr. Mark Taylor c/o Utilities City of Fort Collins 700 Wood Street Fort Collins, CO 80521 Re: Proposal for Civil Engineering Design Services - Mason Trail at Manhattan Detention Pond Dear Mr. Taylor: Pursuant to your request, Felsburg Holt & Ullevig is pleased to submit this proposal to provide civil engineering design services for the above referenced project. From your conversation with Rich Follmer, we understand that the project would include revising the design for the Mason Trail along the Manhattan Detention Pond that is located to the south of the Carmike Cinema in Fort Collins. We have met with your engineer, ICON Engineering, Inc. to understand the proposed pond design and how we may best meet your objectives for pond construction while limiting the impacts of redesigning the Mason Trail. From our discussions and initial evaluation of the required trail modifications, it appears that the redesign can occur relatively smoothly if some re -grading of the proposed pond berm is allowed at the very south end of the pond. The Mason Trail design can fit with your proposed construction along the remainder of the pond area. As such, we have formulated this proposal based on this concept. Following is a work scope, schedule and fee estimate for the proposed project. 1. WORK SCOPE Task 1— Horizontal Design We will revise the horizontal design of the Mason Trail to match the proposed Manhattan Pond alignment. As such, the Mason Trail will be moved approximately 25 LF to the west of the current alignment. The new alignment will be along the top of the proposed pond berm, a berm that is sufficiently flat along the top to accommodate a 12-foot concrete trail with 2-foot shoulders. This task will revise the In -Roads earthwork model, revise design files and prepare plan sheets depicting the new horizontal alignment of the trail. Other features such as the trail signing and striping will require adjustment to the new alignment also. 6300 South Syracuse Way, Suite 600 Centennial, CO 80111 tel 303.721.1440 fax 303.721 www.fhueng.com info@fhueng.com April 19, 2005 Mr. Mark Taylor Page 2 Task 2 — Vertical Design Revise the profile grade line to account for the changes in elevation resulting from placing the Mason Trail at the top of the pond berm versus along the natural grade of the surrounding ground. Of critical importance is making all of the vertical adjustments directly to the north of the proposed New Mercer Ditch crossing via the new box culvert. The elevation and grade of the proposed box culvert will be held as a constant so that hydraulic and structural design revisions are not necessary to accommodate your needs. Task 3 — Plan Preparation FHU will revise other project plans and specifications as necessary. This work will include revisions to the trail cross -sections, tabulation of approximate quantities, the title sheet, etc. The revised plans will be forwarded to you and Fort Collins Engineering for review. Review comments will be addressed through revisions to the plans. Task 4 — Coordination Meetings We anticipate that one meeting will be held with you, ICON Engineering, Inc. and other City staff to summarize the proposed changes and to gain consensus before preparation of the final plan revisions. We assume that this meeting will be held at your office in Fort Collins or at ICON Engineering in Denver. II. SCHEDULE The plan and specification revisions could be completed within approximately three-four weeks from the Notice -to -Proceed. Review time is considered outside of the schedule estimate. III. FEE We propose to conduct this work on a time and materials basis. In such an agreement, we are compensated for our services at our standard hourly rates and direct expenses are reimbursed at 1.1 times cost. The following are our standard hourly billing rates for personnel anticipated to work on this project: Principal I $135.00/hour Senior Engineer $115.00/hour Engineer IV $100.00/hour Designer IV $ 80.00/hour Administrative $ 60.00/hour At these rates, we estimate that the above scope of work can be completed for a maximum budget of $10,000.00. Attendance at other meetings or the need to address issues not included in this proposal would be billed as additional services at the same hourly rates. If the conditions of this proposal are acceptable, please sign this proposal and return the original to serve as our contract for services, or furnish the appropriate City documents for our signature. If you have any questions, please call Rich Follmer. April 19, 2005 Mr. Mark Taylor Page 3 Thank you again for allowing us to provide our services. Sincerely, FELSBURG HOLT & ULLEVIG Dean P. Bradley, PE Principal Jl� Richard R. Follmer, PE, PTOE Senior Transportation Engineer Accepted By Title Date FELSBURG MA & ULLEVIG engineering paths to transportation solutions April 19, 2005 Mr. Mark Taylor c/o Utilities City of Fort Collins 700 Wood Street Fort Collins, CO 80521 Re: Proposal for Civil Engineering Design Services - Mason Trail at Manhattan Detention Pond Dear Mr. Taylor: Pursuant to your request, Felsburg Holt & Ullevig is pleased to submit this proposal to provide civil engineering design services for the above referenced project. From your conversation with Rich Follmer, we understand that the project would include revising the design for the Mason Trail along the Manhattan Detention Pond that is located to the south of the Carmike Cinema in Fort Collins. We have met with your engineer, ICON Engineering, Inc. to understand the proposed pond design and how we may best meet your objectives for pond construction while limiting the impacts of redesigning the Mason Trail. From our discussions and initial evaluation of the required trail modifications, it appears that the redesign can occur relatively smoothly if some re -grading of the proposed pond berm is allowed at the very south end of the pond. The Mason Trail design can fit with your proposed construction along the remainder of the pond area. As such, we have formulated this proposal based on this concept. Following is a work scope, schedule and fee estimate for the proposed project. I. WORK SCOPE Task 1— Horizontal Design We will revise the horizontal design of the Mason Trail to match the proposed Manhattan Pond alignment. As such, the Mason Trail will be moved approximately 25 LF to the west of the current alignment. The new alignment will be along the top of the proposed pond berm, a berm that is sufficiently flat along the top to accommodate a 12-foot concrete trail with 2400t shoulders. This task will revise the In -Roads earthwork model, revise design files and prepare plan sheets depicting the new horizontal alignment of the trail. Other features such as the trail signing and striping will require adjustment to the new alignment also. 6300 South Syracuse Way, Suite 600 Centennial, CO 80111 tel 303.721.1440 fax 303.721.0832 www.fhueng.com info@fhueng.com April 19, 2005 Mr. Mark Taylor Page 2 Task 2 — Vertical Design Revise the profile grade line to account for the changes in elevation resulting from placing the Mason Trail at the top of the pond berm versus along the natural grade of the surrounding ground. Of critical importance is making all of the vertical adjustments directly to the north of the proposed New Mercer Ditch crossing via the new box culvert. The elevation and grade of the proposed box culvert will be held as a constant so that hydraulic and structural design revisions are not necessary to accommodate your needs. Task 3 — Plan Preparation FHU will revise other project plans and specifications as necessary. This work will include revisions to the trail cross -sections, tabulation of approximate quantities, the title sheet, etc. The revised plans will be forwarded to you and Fort Collins Engineering for review. Review comments will be addressed through revisions to the plans. Task 4 — Coordination Meetings We anticipate that one meeting will be held with you, ICON Engineering, Inc. and other City staff to summarize the proposed changes and to gain consensus before preparation of the final plan revisions. We assume that this meeting will be held at your office in Fort Collins or at ICON Engineering in Denver. II. SCHEDULE The plan and specification revisions could be completed within approximately three-four weeks from the Notice -to -Proceed. Review time is considered outside of the schedule estimate. III. FEE We propose to conduct this work on a time and materials basis. In such an agreement, we are compensated for our services at our standard hourly rates and direct expenses are reimbursed at 1.1 times cost. The following are our standard hourly billing rates for personnel anticipated to work on this project: Principal I $135.00/hour Senior Engineer $115.00/hour Engineer IV $100.00/hour Designer IV $ 80.00/hour Administrative $ 60.00/hour At these rates, we estimate that the above scope of work can be completed for a maximum budget of $10,000.00. Attendance at other meetings or the need to address issues not included in this proposal would be billed as additional services at the same hourly rates. If the conditions of this proposal are acceptable, please sign this proposal and return the original to serve as our contract for services, or furnish the appropriate City documents for our signature. If you have any questions, please call Rich Follmer. April 19, 2005 Mr. Mark Taylor Page 3 Thank you again for allowing us to provide our services. Sincerely, FELSBURG HOLT & ULLEVIG 4 � F 'edf Dean P. Bradley, PE Principal Richard R. Follmer, PE, PTOE Senior Transportation Engineer Accepted By Title Date